Training & Review Packet - University of Iowa Carver College of
Contents
1. mah mah mah mh Saha O ALAM 20 lowa KidSight Personnel lowa Lions Project Director lowa KidSight 2431 Coral Court 5 Coralville IA 52241 319 353 7616 kidsight uiowa edu www lowaKidSight org Program Manager Office Coordinator Office Assistants Follow Up Coordinators Spanish Follow Up Coordinator Photo Reader Medical Director lowa KidSight Steering Committee Jerry Inman 224 Country View Drive Mechanicsville IA 52306 563 432 6609 JerConinmanQgmail com Lori Short Wendy Cadena Susan Cook Angie Garvey Sherrie Panther Kassia Scott Special Projects Pat Mason 8 Deb Hatzky Oscar Perez Wanda Pfeifer OC C COMT 319 356 1985 William E Scott M D Chris Anderson lowa Lions Foundation Project Trustee Jim Bixler lowa Lions Foundation President Herman Kopitzke lowa KidSight District Coordinator and Trainer Jim Arnold lowa Lions Foundation Immediate Past President Dale Shenefelt lowa KidSight Trainer Lori Short Wendy Cadena Pat Mason Wanda Pfeifer Dr Scott and Jerry Inman lowa KidSight District Coordinators 9NW Herman and Helen Kopitzke 414 Q Avenue Boone IA 50036 515 432 7445 hkopitz3 1 Q gmail com Linda Ritchie 509 Fairing Ave Sac City IA 50583 712 662 6297 ninny16 frontiernet net 9NC Don Kothenbeutel 10 Country Club Place Garner IA 50438 641 923 2713 donjokothQ gmail com 9NE Douglas Boelman 718 Eagle Ridge Rd Cedar Falls IA 50613 319 2692. 8601 dkboelman cfu net Diane Hoffman 4240 East Donald Street Waterloo IA 50703 319 233 9480 H 319 415 8905 C dhoffman co black hawk ia us 2015 2016 9MC Len Ringgenberg 3612 Aurora Des Moines IA 50310 515 314 8825 lenr trinity construction com 9EC Connie Inman 224 Country View Drive Mechanicsville IA 52306 563 432 6609 JerConinmanQgmail com 9SW Sheila Haidsiak 115 N 5 Avenue Villisca IA 50864 712 826 8472 haidsiak mchsi com 9SE Paul Barker 9SW 109 N 4 Avenue Villisca IA 50864 712 826 7472 pjbarker myfmtc com Diana Benzing 9SW P O Box 364 Neola IA 51559 712 485 2243 drbenzing gmail com Ralph Binnie 9EC 3501 210 Street Goose Lake IA 52750 563 522 2174 ralphb gmtel net Gary Chambers 9NE 424 W 2 Street Cedar Falls IA 50613 319 266 6363 chambersg cQcfu net Sally Donald 9NE 104 Elm Street Van Horne IA 52346 319 228 8148 rdonald netins net Sheila Haidsiak 9SW 115 N 5 Avenue Villisca IA 50864 712 826 8472 haidsiak mchsi com Maury Hartz 9SE 638 W Marion Marengo IA 52301 319 642 3609 katemo netins net lowa KidSight Trainers 2015 2016 Dwight Herkelman 9SW 26128 277 Street Leon IA 50144 641 442 3316 ddherk grm net Jerry amp Connie Inman 9EC 224 Country View Drive Mechanicsville IA 52306 563 432 6609 JerConInman gmail com Herman Kopitzke 9NW 414 Q Avenue Boone IA 50036 515 432 7445 hkopitzQgmail com Don Kot
3. a shelf for an extended period of time without being used If so how long From the iScreen User Manual To maximize your battery life it is best to only charge the battery when the on screen battery indicator shows the battery level is low The device battery must not be allowed to drain completely or the battery may lose its ability to maintain a charge If you are NOT going to be using a device for 30 days or more you must make sure it s fully charged before storing the unit You 18 iScreen device troubleshooting tips continued should check the battery level on the device monthly and recharge it to make sure it does not get fully drained It is not necessary to keep the device plugged in only that it is fully charged before letting it sit unused for a period of time Ensure that the charging cords are snuggly plugged together Ensure that the charge light indicator is illuminated on the side of the camera when charging Keyboard issue e Describe the issue do the keys respond sometimes but not others e Does the issue appear to be limited to certain keys e Does increasing the pressure on the keys seem to help e When was the issue first noticed Getting double dots e Clean the camera lens any smudges or dust will cause the appearance of double dots e When conducting a screening be sure that there isn t any light source from an open door or window or overhead light interfering with the flashes e C
4. s aide help line the children up and keep them occupied until it is their turn Try not to have the waiting children interact with the child being tested Don t have too many lined up at one time Don t show frustration if a child is not cooperating Retest on another day if necessary Do not touch the children If they need direction in standing sitting in the proper location have school site personnel do this Give clear instructions as to where the child should look If you give out stickers to the children to wear after the screening you should hand it to them so the child can place it on him or herself Remind the child to put the sticker on clothing You may also hand the sticker to the school personnel for placement Do not place the sticker on the child yourself 20
5. 4 F s 1 Fixation the white dots fixation dots should be in the same location center of pupil or slightly nasal in both eyes pupils should not appear an overall bright grayish white tone Patient Information Name ID Lisa Lee DOB 11 4 2010 Dr Site Little Peoples Daycare Acquisition Complete Save Y N Horizontal Flash Vertical Flash Capacity Flash Ready 33 2000 Images Not Sent 7 Fri Apr 5 2013 09 45 33 Fixation Problem Child looking up a little White dot not in same place in each eye 11 2 Focus no blurry rectangular shaped dots in center of pupil or blurry photos iScreen HomePage MMM Patient Information Name ID LaJames Jones DOB 11 9 2009 Dr Site lowa City Daycare Acquisition Complete Save Y N Horizontal Flash Vertical Flash Capacity Flash Ready 14 2000 Images Not Sent 1 Thur Mar 12 2012 11 24 23 Focus Problem Note The white dots are elongated Unable to see eye features 3 Greater than Four mm pupils Pupils should look about half the size or larger than the iris Patient Information Name ID Amanda Lee DOB 6 19 2007 Dr Site St Johns PM Horizontal Flash Vertical Flash Capacity Flash Ready 41 2000 Images Not Sent 6 Thur Mar 19 2013 10 35 23 Less than Four mm Pupil Problem Note pupils appear small They must be greater than 4 mm to b
6. ary slightly between cameras as to where they need to project on the child s forehead up a bit or down a bit Post Screening Thank screening site director contacts Mail Consent Forms Result Forms if using film device and completed Screening Cover Sheet within 7 10 days of the screening date to lowa KidSight 2431 Coral Court 5 Coralville IA 52241 Transmit digital images Screenings will not be interpreted and processed until Consent Forms and images have been received To transmit plug Ethernet cable into port on left side of iScreen device then plug the other end into an Ethernet jack or Router Turn the iScreen device on and once the Home screen is displayed press the Send Image key to initiate the transmission A status of the transmission is shown on the display as files are uploaded When complete the display will indicate so Pressing the Home key will return you to the Home screen Borderline amp Photo Retakes When Retake Borderline Retake Forms are received Contact Photographer and screening site director to determine retake date Contact District Coordinator to make sure equipment is available on proposed date if necessary Make arrangements to get camera and film if necessary Retakes and borderline retakes should be done separately from new screens Write the date that the retake or borderline retake photograph was taken on the top left side of the Form in the space provided Staple new p
7. d exposing device to extreme heat or cold Do not store in car Keep display screen and lens wiped cleaned with a dry soft cloth Do not use cleaning wipes or cleaning chemicals on the device Clear the log erase records during a time when you have received all of your screening results back see page 26 of iScreen manual If you have camera problems please call your District Coordinator or the lowa KidSight office 319 353 7616 17 Camera Troubleshooting Tips Film device e Have you cleaned your rollers lately The rollers should be cleaned every time you replace the film See page 9 in the Supplement Instruction amp Interpretation Manual for instructions on how to clean the rollers e Reset Button If you are having camera issues try pressing the reset button with a pen or pencil It is located to the right of the ON AIM button Put the camera down on a flat surface and wait 1 FULL minute It s very important that you wait the FULL minute e Refer to the Supplement Instruction amp Interpretation Manual for other troubleshooting tips located on Page 15 18 iScreen device Flash is not working e Does it happen on the horizontal image the verticale image or both e How often does the problem occur e ls this something new you have noticed Won t hold a charge e When was the problem first noticed e How long will it hold the charge once unplugged e Does it work properly when plugged in e Did the camera sit on
8. e readable 13 4 Four pupils must be able to see the complete pupils of all four eyes Patient Information Name ID Liam Nelson DOB ss cccece 12 3 2008 Dr Site Little Peoples Daycare Acquisition Complete Save Y N Horizontal Flash Flash Ready Images Not Sent 3 Vertical Flash Capacity 22 2000 Thur Mar 19 2012 11 24 23 Four Pupil Problem Not enough pupil showing in right picture 14 A 4F s Guide for Your Recorder s Table Ask the five questions below after you ve take a picture of a child If you have answered yes to all of the questions the photograph is readable If the answer is no take another picture Stop when you have a readable left and a readable right photograph 1 Can you see both pupils Yes continue No Photo is not readable U Are the pupils nice and big appear to be greater than 4 mm Yes continue No Photo is not readable U Is the light reflex white dot round in each pupil Yes continue No Photo is not readable U Is the light reflex in the center of each pupil Yes continue No Photo is not readable U Double check the last question it is the hardest to determine Are the white dots in the CENTER of EACH pupil The pupils should be consistent in color too Yes photograph is readable No Photo is not readable After asking all questions if still unsure about whether phot
9. heck the LED beam alignment by placing the camera on a table and arming the device Move the camera forward or backward until the beams are aligned If the beams do not converge into one dot the misalignment may be causing the appearance of double dots Network is down This is typically a problem between the Ethernet connection and the network Check the cable make sure it is securely fastened to the unit and to the network outlet Make sure you are plugged into a live Ethernet jack If you continue to receive error messages there could be a problem with the network or server Ensure that your network configuration is 1 not blocking access to the domain www iscree com and 2 allows outbound FTP If you have verified those settings and still cannot transmit call iScreen Vision technical support at 901 201 6132 for assistance If you have camera problems please contact your District Coordinator or the lowa KidSight office All repair needs should be coordinated through the lowa KidSight office 19 Background Check Guidelines from KidSight USA Lions Clubs International Lions should follow what the local agency you are screening for requests Lions should follow any local legal jurisdiction city town etc requirements Always follow the below procedures for How to interact with children safely and effectively O O Never be alone in a room or confined space with a child Have a teacher school nurse or teacher
10. henbeutel 9NC 10 Country Club Place Garner IA 50428 641 923 2713 donjokothQ gmail com Alan Olson 9SE 524 W 3 Street Washington IA 52353 319 653 6818 or 319 461 0404 cell aolsonQiowatelecom net Dennis Pingel 9MC 3710 NE Sycamore Lane Ankeny IA 50021 515 979 0831 dbpingel yahoo com Len Ringgenberg 9MC 3612 Aurora Avenue Des Moines IA 50310 515 314 8825 lenr trinity construction com Dale Shenefelt 9MC 1365 Hamilton Circle Ames IA 50014 515 692 5064 dndshenefelt gmail com Laurayne Snitker 9NE 431 Old Hwy 9 Waukon IA 52172 563 568 4062 lauraynes yahoo com Jane amp Clem Steele 9NE 5473 Park Place Asbury IA 52002 563 580 4856 janesteele hotmail com Mark Trax 9NE 114 21 Street S W Waverly IA 50677 319 352 5108 mfcharles9Q gmail com Zane amp Garry Vokes 9MC 9894 Sunset Terrace Clive IA 50325 515 200 7068 515 779 2348 1249 vokesz mchsi com David amp Sylva Williams 9MC 4325 Stone Brooke Rd Ames IA 50010 515 233 3661 4325will mchsi com Richard Witt QNE 1207 1 Street S E Oelwein IA 50662 319 283 7368 wittend mchsi com Screening Event Processes Note All participants must complete an lowa KidSight Training Course 3 4 Weeks in Advance Contact childcare center and ask permission to screen Secure screening team Contact District Coordinator to request screening equipment and supplies if necessary 2 Weeks in Advance Copy Consent Resul
11. hoto s to Retake Form Borderline Retake Form if using film device If using iScreen device type a R in front of the child s name when entering information into the device for a retake and type a BR in front of child s name for a borderline retake The word Retake and Site Name should be included in the Dr Site field It won t be necessary to get new Consent results form signed because the original is on file in the Ilowa KidSight office It s also not necessary to send in a screening cover sheet with the retakes or borderline retakes Mail to lowa KidSight 2431 Coral Court 5 Coralville IA 52241 Supervision of Lions Club Screeners New to Screening Each District develops a hierarchy of experienced screeners to supervise photographers and recorders new to lowa KidSight screening e At Photographer s first screening supervision is provided by his her Trainer or other qualified personnel e When a Photographer has completed one supervised screening event and one unsupervised screening event with less than 10 photo retakes as determined by Photo Reader at UIHC and maintains a less than 10 retake rate then he she is qualified to provide supervision to other Screeners new to lowa KidSight screening events Remember that the goal is to screen as many children in your district as possible in the target age range Once your club has screened at a child care site you should go back and re screen the child
12. ion accurately as this will print on the Result Form going to the parent guardian If child s name includes a hyphenated last name and you run out of character spaces enter the child s first letter of his hers first name and then the full hyphenated last name ex Penelope Hernandez Gonzalez should be typed as P Hernandez Gonzalez You can use abbreviations for screening site names as well if you run out of space when typing but please be sure they are standard abbreviations Examples PRE Preschool HS Head Start etc Remember that what is entered into the iScreen device is what is printed on the result form that is returned to the parents so the site name needs to make sense Do not save an unreadable iScreen image It is ok to save readable second or third images of the same child if necessary enter 2 or 3 before the child s name when doing so Keep the Consent Forms in the order that you took the pictures The screening site name you input into the device must match what you write on the Screening Cover Sheet This field only has to be entered once while the device is turned on it will remain the same for each child that is entered at the screening until the device is turned off Enter Training in the Dr Site field if utilizing to train or practice Misc Note Do not shine red aiming lights in the children s eyes Start above child s head and bring dots down to brow line on forehead The red dots can v
13. lowa KidSight Training amp Review Packet This manual was originally prepared by Wanda Pfeifer Photographic Reader Portions of this manual are Vanderbilt University April 2000 all rights reserved Used by permission lowa KidSight Review Packet Current Revisions September 2015 For further information about lowa KidSight please contact lowa KidSight University of lowa Children s Hospital Department of Ophthalmology amp Visual Sciences 2431 Coral Court 5 Coralville IA 52241 319 353 7616 FAX 319 467 5091 E mail kidsight uiowa edu www iowakidsight org IOWA KIDSIGHT MISSION STATEMENT IOWA KIDSIGHT is a joint project of the Lions Clubs of lowa and the University of lowa Children s Hospital Department of Ophthalmology amp Visual Sciences dedicated to enhancing early detection and treatment of vision impairments in young children target population 6 months of age through kindergarten in lowa communities through screening and public education University of lowa Children s University of lowa Health Care TABLE OF CONTENTS Mission Statement Table of Contents lowa KidSight Personnel District Coordinators Trainers Quick Review Screening Event Processes Post Screening Photo Retakes Supervision The 4 F s Film Device The 4 F s Digital Device A 4F s Guide for Your Recorder s Table Equipment Care Troubleshooting Tips Background Check Guidelines RO
14. o is readable save the photo re enter child s information and take another 15 Compare your film photo to this one Four Fixation Eyes Are the dots central Eyes in Larger than Focus i Four Are the dots ka millimeters round ay 3 5520 If all your photos look like this there would be NO retakes This is another way to make sure your photo is readable Example provided by Lion Alan Olson Digital device photo goal iScreen HomePage E Patient Information Name ID Laura Smith DOB vcs ssa 3 15 2009 Dr Site St Johns am Horizontal Flash Vertical Flash Flash Ready Capacity 43 2000 Images Not Sent 12 Thur Apr 11 2013 09 55 23 16 Equipment Care Film device Only charge if low battery light comes on Only charge for a maximum of 14 hours Camera can be used at screening with the AC DC adapter if battery power fails Avoid exposing camera or film to temperatures below 32 or above 85 F MTI PhotoScreeners use FUJI Film FP 3000B The film can be obtained through your District Coordinator iScreen digital device Charging time is approximately 2 to 3 hours depending on the state of charge remaining in the battery see battery indicator on top right of display screen Charge the device see pages 11 amp 12 of iScreen manual at least every 30 days to maintain the battery life Device can be used at screening with the AC DC adapter if battery power fails Avoi
15. ren at that site yearly Your club can screen at sites outside of your town but as a courtesy to neighboring clubs be sure to ask the District Coordinator if this is OK and ensure good communications with neighboring clubs when making screening arrangements The 4 F s Film Device Quick Review Each picture should always be checked for the 4 F s 1 Fixation the white dots fixation dots should be in the same location center of pupil or slightly nasal in both eyes pupils should not appear an overall bright grayish white tone Fixation Problem Child looking a little too left NOTE Both pupils are very grayish White dot not in same place in each eye Good Pupils nice and dark in color White dot same place in each eye 2 FOCUS no blurry rectangular shaped dots in center of pupil or blurry photos Focus Problem Note The white dots are elongated Unable to see eye features 3 Greater than Four mm pupils check with measuring tool Less than Four mm Pupil Problem Note pupils appear small When measured with the MTI ruler are less than 4 mm they should be greater than 4 mm 4 Four pupils must be able to see the complete pupils of all four eyes Four eye Problem Not enough pupil showing in left eye NOTE You MUST have a combination of at least one good top and one good bottom in the photographs taken 10 The 4 F s Digital Device Quick Review Each picture should always be checked for the
16. t Form Informational Brochure and Club Flyer Give forms to childcare director to distribute to parents Possibly visit site to determine session location and details surrounding screening event Secure all supplies needed to conduct screening stickers posters etc and make arrangements to pick up equipment if necessary 48 Hours in Advance Check battery indicator on screening device Charge if necessary Review camera operations and 4 F s At Screening Check Consent Forms to ensure that they are completely filled in parent s signature child s date of birth parent s name and contact information etc Confirm all photographs are readable Ask your 4Fs questions Retake any photographs that appear unreadable or questionable At the end of a child s screening give the child a sticker as a reward Film Device Processes at Screeninq Make sure the Result side of the Consent Result Form is filled in with the child s and parents name address etc Write the child s initials and birth date on bottom margin of photographs taken Keep photographs with correct Consent Result Form Staple all photographs to Result side of Consent Result Form in an overlapping manner with the most readable photograph on top iScreen Digital Device Processes at Screening With the iScreen device enter the child s first and last name date of birth MM DD YY and screening site name Ensure that you enter this informat
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