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SPList Export for SharePoint 2007 User Manual

1. nirture lihrary contente and acenrciated metadata tn the Windowe File iv tore hu Press the Next button to continue the installation process User Manual Page 10 SPList Export for SharePoint 2007 3 5 License Agreement The License Agreement dialog provides the full wording of the SPListX license agreement Please read it carefully and confirm that you have read understood and accept the agreement by pressing the Agree button If you do not agree with the license agreement press the Do Not Agree button and the installation process will be terminated immediately iz SPList Export for SharePoint 2007 v1 0 License Agreement 0 17 SPLSTM Please take a moment to read the license agreement now If you accept the terms below click I Agree then Next Dtherwise click Cancel IMPORTANT PLEASE READ CAREFULLY BEFORE USING THE SOFTWARE IN ANY WAY LICENSE AGREEMENT This is a legal agreement between you either an individual or an entity Licensee and v yapin Software Systems vyapin By clicking on the I Agree button or by opening the sealed packet s or by installing copying or otherwise using the Software Licensee agrees to be bound by the terms of this anreament If nii da nnt anrea tn the terme nf this anreeament dn the ld Do Not Agree Having confirmed the license agreement you will be redirected to the location where SPList Export for SharePoint 2007 to be installation
2. e Comma delimited CSV Export metadata column values to comma separated values CSV file format e Microsoft Access MDB Export metadata column values to a Microsoft Access database format e Microsoft Excel XLS Export metadata column values to Microsoft Excel format User Manual Page 56 SPList Export for SharePoint 2007 SPListX Task Wizard Step Number Metadata File Settings Specify destination path Ea store metadata File and export File Format CSi MOB SLS Export File location C Program FilesysPLists Export me For example C YSharePoinE Export Create Full destination Folder path From the drive letter or zimachine namelshare name gt if iE does nok exist Export File Format Comma delimited C5 Microsoft Access MDB Microsoft Excel xLS Cancel Click Next to proceed User Manual Page 57 SPList Export for SharePoint 2007 6 1 7 File System Date Settings To propagate the system date fields Created Date and Last Modified Date to respective folder and file in the file system follow the information outlined below The File System Date Settings step appears as shown below SPList Task Wizard Step Number File System Date Settings Use the options below if vau like to propagate Created Date and Last Modified Date Field From SharePoint library Ea File system Mate You can propagate original created date and last modified date For Folders and Files to the NTF File s
3. Ctrl R Exit Ctrl g Or Press Ctrl N 2 Select a task type in New Task dialog and click OK User Manual Page 22 SPList Export for SharePoint 2007 SPListX Task Options Select a task type For creating a new task 4 wizard will quide vou through steps to create a task based on Ehe selected Task type Export files and metadata using the browse option Create a task to export Folders and Files along with metadata to the File system by browsing Ehe SharePoint library contents Export files and metadata using a batch descriptor file Create a bask to export Folders and Files along with metadata From SharePoint library bo File system based on the entries in Ehe descriptor File Cancel Click the links below for more information e Create a task to Export files and metadata using the browse option e Create a task to Export files and metadata using a batch descriptor file 5 2 How to edit an existing task To edit an existing task 1 Select a task in the Task List pane 2 Click Edit Task from SPListX main screen Or Select Edit Task from Task menu See also Export files and metadata using the browse option at page 44 See also Export files and metadata using a batch descriptor file at page 63 User Manual Page 23 SPList Export for SharePoint 2007 E Mew Task Ctrl h i Edit Task Ctrl E rj Copy Task Ctrl C h Delete Task Del Fl Create Windows Task i Run Wow
4. Sample Task SUMMAM URL User Option Use VOYAGER d 4spadminuser credential http rome wapin moss Export Options Export Options Export Goth physical files and metadata Create destination Folder Yes location if it does not exist Metadata Options v Task Properties Task History Refresh iy View Activity Log X Remove Task Name A Start Time End Time Elapsed Time Remarks Sample Task1 ri17 2008 12 08 52 PM 5 17 2008 12 13 04 PM Completed successfully Description Export files and metadata using the S117 2008 12 31 30 PM 6 17 2008 12 32 24 PM 00 00 53 Incomplete refer activity log browse option 517 2008 12 33 14 PM E17 2008 12 33 30 PM 00 00 16 Terminated canceled by user Source Mew Created On 517 2008 12 08 51 PM n r Ready SPListX Task Manager contains a standard menu bar and toolbar along with four panes to manage SPListX export task effectively Task List pane Task Properties pane Task Details pane Task History pane User Manual Page 18 SPList Export for SharePoint 2007 4 3 Standard menu bar and toolbar Standard menu bar and toolbar contain all the commands or actions to work with a SPListX export task Task View Tools Help Cc A o Mew Task Edit Task Copy Task Delete Task oJ Run Mors Task Status Cleanup History 4 4 Task List Task List pane contains all export tasks created by the user Task related operations such as Edit Task
5. Image 2 How to copy license key screen User Manual Page 72 SPList Export for SharePoint 2007 IV Index A Activate 71 ActivityErrors txt 70 ActivityLog txt 70 C Comma Separated Values CSV 4 Created 19 Created Date 4 E Edit Task 19 23 H Hardware 5 L Last Modified Date 4 Last Modified On 19 M MetadataErrors 70 User Manual Microsoft Excel 66 Microsoft Office SharePoint Server 2007 MOSS 2007 WSS 4 Microsoft Windows SharePoint Services v3 0 WSS v3 0 4 MS Access MDB 4 MS Excel XLS 4 S SharePoint 2007 MOSS 4 SharePoint libraries 4 Software 5 SPListX 6 T Task Details 18 20 Task History 18 Task List 18 19 Task Name 19 Task Properties 18 19 Task Scheduler 2 31 Task Type 19 Technical Support 70 W Windows Task Scheduler 4 31 Page 73
6. The second column of all the rows should contain the destination folder location e g C My Projects or FileServer My Documents where the exported item is stored Be consistent with the drive letters and UNC path when exporting folders and files from a SharePoint library If you use local mapped drives to export files ensure the Destination Path field has the corresponding local mapped drive path e g M My Documents If you use shares to export file ensure the Destination Path field has the corresponding UNC path e g Machine NameWShare Name For CSV and TXT formats all field names and their corresponding metadata values should be enclosed within double quotes e g http rd60 5000 Shared Documents sample folder1 When using accent characters such as a in folder file names the CSV TXT metadata file must be in UNICODE encoded format For Microsoft Excel file formats XLS XLSX do not enclose the field names and their corresponding values within double quotes User Manual Page 63 SPList Export for SharePoint 2007 Sample format of a CSV TEXT batch descriptor file 4 Note Refer Point 2 for the separator to be used in the batch descriptor file Path Destination Path http rd60 5000 shared documents Sample Brochure doc C My Documents http rd60 5000 shared documents sample folder1 RD60 ExportDocs shared doc contents http rd60 5000 shared docu
7. 14 PM SIF i2008 12 33 30 PM 00 00 16 Terminated canceled by user Click View Activity Log from SPListX main screen die View Activity Log Or Select View Activity Log from Tools menu Cleanup History View activity Lag x Remove Activity Lag The activity log of a task is classified into four different categories Seen under separate tabs Task Statistics Displays a brief summary of the task export summary statistics and detailed statistics for each library Task Results Displays detailed result of each task level check File Errors Displays detailed report of errors that occurred during export File Results Displays detailed log of all items processed in the export task Task settings Displays settings specified for the task at the time of export m oO D Q O xA SA NA 4 Note For all errors refer File Errors section of Activity Log to view a description of the actual error that occurred during export User Manual Page 37 SPList Export for SharePoint 2007 5 11 How to remove a task history item To remove a task history item Select item from Task History pane Task History Refresh View Activity Log 2X Remove Start Time End Time Elapsed Time Remarks S 1 7 2008 12 08 52 PM of 17 2008 12 13 04 PM 00 04 11 Completed successfully 572008 12 31 30 PM 57 2008 12 32 24 PM 00 00 53 Incomplete refer activity log SF i2008 12 33 14 PM SIF i2008 12 33 30 PM 00 00 16 Terminated cancel
8. Copyright 2008 Vyapin Software Systems Pvt Ltd All rights reserved Email support yyapin com Web www vyapin com 0 1 SPListX You are on day 1 of your 15 day evaluation period License Type 15 day Evaluation Copy This software is meant solely For evaluation purposes only You can export only 250 documents From Sharepoint libraries to File system during the evaluation period Press the Start button to continue User Manual License Agreement Page 16 SPList Export for SharePoint 2007 4 SPListX User Interface 4 1 SPList Export for SharePoint 2007 Main Screen Za SPList Export for SharePoint 2007 v1 0 Evaluation Version Task View Tools Help Task Properties _ TaskHistory 2 Refresh Sy View Activity Log Remove Start Time Elapsed Time Remarks User Manual Page 17 SPList Export for SharePoint 2007 4 2 Task Manager SPListX creates export tasks for export process setup to export documents and metadata from SharePoint to file systems SPListX task Manager in the main application window will help you manage SPListX export tasks and their corresponding task history SPListX Task Manager provides menu and tools to work with the tasks easily E SPI ist Export for SharePoint 2007 Kef Task wiew Tools Help 32 D eol a wl New Task Edit Task Copy Task Delete Task Run Now Task Status Cleanup History Task List 2 tasks Task Details E Sample Task1 oe Site Setti
9. Press the Next button to continue the installation process User Manual Page 11 SPList Export for SharePoint 2007 3 6 Installation Destination Folder 7 SPList Export for SharePoint 2007 v1 0 Select Installation Folder The installer will install SPList Export for SharePoint 2007 v1 0 to the following folder To install in this folder click Nest To install to a different folder enter it below or click Browse Folder C Program Files SPListX Disk Cost Install SPList Export for SharePoint 2007 v1 0 for yourself or for anyone who uses this computer Everyone C Just me mm mer wm The Destination folder dialog allows you to specify the location where SPListX should be installed By default SPListX will be installed to the program files folder located on rive C If you want to change this location use the Browse button to display the drive structure and select the respective folder Press the Next button to confirm Press the Next button to continue the installation process User Manual Page 12 SPList Export for SharePoint 2007 3 7 Installation Progress jS SPList Export for SharePoint 2007 v1 0 Installing SPList Export for SharePoint 2007 v1 0 SPList Export for SharePoint 2007 v1 0 is being installed Please wait E amp oPList Export for SharePoint 2007 will now be installed in your Hard Disk Once the installation is successfully compl
10. SPListX TaskHistory SPListX Task 20060522 18391 9 logs MetadataErrors txt d SPListX error log file e g C Program Files SPListX TaskHistory SPListX Task 20060522 183919 logs SPListXErrorLog txt e Task settings file e g C Program Files SPListX TaskHistory SPListX Task 20060522 183919 settings Details xml f Library settings file e g C Program Files SPListX TaskHistory SPListX Task 20060522 18391 9 settings LibrarySettings xml g Process details file e g C Program Files SPListX TaskHistory SPListX Task 20060522 18391 9 settings ListltemProcessCount xml User Manual Page 69 SPList Export for SharePoint 2007 Technical support Please send all Technical Support questions to support vyapin com Please send us the following additional information if you are reporting a problem 1 2 Version of SPListX that you are evaluating or you have registered with us Version information could be found in the About Screen and in Help Additional services or resource consuming processes applications like anti virus running in the background on SPListX installed machine as well as the source MOSS WSS and destination Hardware configuration of the machine where SPListX and MOSS WSS is installed Service Pack version of Windows Server amp MOSS WSS running currently oend us the SPListXErrorLog txt available in the installation path of SPListX e g C Program Files SPListX Log While running a task a
11. create a Windows Task in Windows Task Scheduler interface to automatically run the export tasks at scheduled intervals This tool helps you to re create the Windows Schedule Task in the following two scenarios To create Windows Schedule Task that was accidentally deleted and is required to be created again with the same schedule settings To create Windows Schedule Task when the SPListX export tasks are migrated from an old machine to a new machine User Manual Page 31 SPList Export for SharePoint 2007 select a task from the Task List pane Task List 2 tasks a Sample Task a Sample Task If SPListX has enough information about the required Windows Schedule Task the Create Windows Task option will be enabled Select Create Windows Task from Task menu Ctrl M Ctrl E E Copy Task Cri C ia Delete Task Del bx Create Windows Task i Run Mao Ctrl F Ctrl g In Create Windows Task dialog specify a Run As account and Password and Click OK to create a new schedule task with the same schedule settings that was previously saved by SPListX Export Task Wizard User Manual Page 32 SPList Export for SharePoint 2007 Create Windows Task Create Windows Schedule Task fin Windows Task Scheduler and associate it with the export task given below Task Name Sample Task1 Run As VOYAGER Administrator Password 5 8 How to view or manage task status To view and manage task status of a se
12. currently selected task history item d Remove Removes the currently selected task history entry and its associated log folders and files e Remove all Removes all task history entries and their associated log folders and files that are currently displayed f Click Close button to close this window 5 13 How to cleanup history SPListX maintain the task history of each task run in the application task history folder e g C Program Files SPListX TaskHistory lt taskname gt lt timestamp gt Over a period of time the task history folder grows in size We recommend cleaning up the task history periodically to control the disk space usage To cleanup task history perform the following steps given below Click Cleanup History from SPListX Task Manager View Activity Log Remove Activity Log The Cleanup History dialog appears as shown below User Manual Page 40 SPList Export for SharePoint 2007 Cleanup History This cleanup utility will clear task history and related Files Specify a relevant value bo maintain task history Retain task history For last runs only Retain task history For last days only a Selecting Retain task history for last lt n gt runs only option will remove all history entries for each task that are older than lt n gt runs task instances b Selecting Retain task history for last n days only option will remove all history entries for each task that are older than lt n gt
13. of its sub folders Export the source library sub folders but nat any of its Files 3 Export the source library Files including Files in sub folders but not any of its sub folders Mote In case of duplicate File names File exported last will overwrite existing File Create Full destination Folder path From the drive letter or machine name share name gt if it does nok exist Click Next to proceed User Manual Page 67 SPList Export for SharePoint 2007 7 1 4 User Manual File Version Options See 6 1 4 Metadata Options See 6 1 5 Metadata File Settings See 6 1 6 File System Date Settings See 6 1 7 Task Settings See 6 1 8 Page 68 SPList Export for SharePoint 2007 Troubleshooting If and when a problem arises please forward the following files to support vyapin com to get back to you with a solution These files will be available where SPListX is installed 1 Error log file e g C Program Files SPListX Log SPListXErrorLog txt 2 For issues while running a task the Activity Log and Error Log files will be generated in a date and time stamp folder within the task folder name under TaskHistory folder a Activity log file e g C Program Files SPListX TaskHistory SPListX Task 20060522 183919 logs ActivityLog txt b Error log file e g C Program Files SPListX TaskHistory SPListX Task 20060522 183919 logs ActivityErrors txt c Metadata log file e g C Program Files
14. set of files ActivityLog txt ActivityErrors txt MetadataErrors txt and SPListXErrorLog txt will be generated under the respective task folder in History folder available in the installation path of SPListX e g C Program Files SPListX2007 TaskHistory lt taskname gt lt timestamp gt User Manual Page 70 SPList Export for SharePoint 2007 How to register the software Once you purchase the software online or through any one of our resellers you will receive a sale notification through e mail from our sales department We will send you an e mail with the necessary instructions to activate the software In case you do not receive an e mail from our sales team after you purchase the software please send the following information to our sales department at sales vyapin com with the sales order number e Company Name End user Company Name e Location City amp Country for the Company Name given above Please allow 12 to 24 hours from the time of purchase for our sales department to process your orders Activate SPList Export for SharePoint 200 License Type 15 day Evaluation Copy To activate the software copy and paste the license key in the textbox below Click here to see how to copy and paste the license key License Fey Image 1 Activate screen Perform the following steps to activate the software 1 Download evaluation trial copy of software from the respective product page available in our website at http
15. specified in this textbox Specify the user s credentials to connect to the SharePoint URL specified above using the options given below e Use currently logged on user context Connect to SharePoint URL using the currently logged on user context e Use the following credential Connect to the SharePoint URL using a different user context Enter the user name as DOMAIN NAME gt lt USER NAME gt and its corresponding password User Manual Page 45 SPList Export for SharePoint 2007 SPListX Task Wizard Step Number SharePoint source location Specify a SharePoint URL of a site library Folder location into which vau wish bo export Folders and Files to File system LRL https rde1 5050 Use currently logged on user context For validation 9 Use the following credential For validation User Mame VOY AGER Administrator Password Click Next to proceed User Manual Page 46 SPList Export for SharePoint 2007 6 1 3 Items to export To add folders and files to export to the destination location in the file system The Items to export step appears as shown below SPListX Task Wizard Step Number Items to export Select Folders ar Files to export by clicking Add Edit button Source Path Destination Location Add f Edit Click Add Edit button to add and remove the folders and files for export The Select items to export dialog appears as
16. www vyapin com 2 Install the software on the desired computer 3 You will receive a license key through e mail as soon as the purchase process is complete 4 Click Activate in Help gt About gt Activate menu to see the Activate dialog as shown in Image 1 5 Copy the license key sent to you through email and paste it in the License Key textbox 6 For help on how to copy the license key click Click here to see how to copy and paste the license key link in the Activate dialog as shown in Image 2 User Manual Page 71 SPList Export for SharePoint 2007 How to copy license key BEGIN LICENSE KEY COPY BELOW THIS LINE Select and then Copy the al selected text cigs Sasiqygl9g2HG Yngf bHNn4d383PI BDrebhspaz C mes G Orur s HB8 H7x G EvTi dusBp zghlkibzr bn Exsslz8s Qg D Qaz Coty FD H5 2 744LF OUI Yxi Sk UUs RC THgbuc Hovatpiogs HGrB3 Gy zk S40 14gx53900 Pto NF Bimxf Clt qtd Lk 8 Pg tush Ht Puis z Dre DALET REIS Let ES Fri Sal Eie R fmnn HS Wg AAG d Rer te Abr AHODTEDY3OF Grd Bf OHptz hsket Rh HRvpPz rzLFm ESveBTdx amp GyklRADbitgr 0x r3audqTconca Ea Hbzns 001 Np 1g Alu F PIDizw Hisl qoomTq BoTaqe SpMEdsCtk nO O Tr THS He Soh Wide H3v01 Cu TY R2 Mt Hooky LOSs2bk Yzf P C P amp qiv Rmd dlgs rwersi Now ie JSbb6m 002 P Rar vtm Ey flah Gus p dp Kgalf LEIS Pf Gs Cft LI i 2x bis F Rd P B P F vm U Jp Exdadhidgo Ph Taw C Opq9 01 Ad Peet sub Ron Od Hewlikmee END LICENSE KEY COPY ABOVE THIS LINE
17. Copy Task Delete Task and Run Now can be performed based on the selected task in the Task List pane The remaining panes will change their content based on the selected task Total task count will be displayed at the top of the banner Task List 2 tasks a Sample Task a Sample Task 4 5 Task Properties Task Properties pane displays the information about the currently selected task in Task List pane It provides information about Task Name Task Type Created On and Last Modified On If the currently selected task is setup to run using a Windows Scheduled Task setup to run at a scheduled time then the Task Properties adds additional information about schedule task such as Run As and Last Run status etc User Manual Page 19 SPList Export for SharePoint 2007 Task Properties Task Name Sample Task1 3 Description Export Files and metadata using the browse option Source Mew Created On gii7iz008 12 08 51 PM Bg 4 6 Task Details Task Details pane displays the task settings about currently selected task in Task List pane Task Details Site Settings URL http rame vvapin moss User Option Use VOYAGER desspadminuser credential Export Options Export Options Export bath physical Files and metadata Create destination Folder Yes location if it does nat exist Metadata Options v User Manual Page 20 SPList Export for SharePoint 2007 4 7 Task History Task History pane maintains eve
18. Ctrl F Ctrl g Or Press Ctrl E 3 SPListX Task Wizard will load the selected task settings and appears as seen in Create New Task wizard However some of the options may be disabled when editing a task 4 Click the links below for more information e edit Export files and metadata using the browse option e edit Export files and metadata using a batch descriptor file 5 3 How to copy an existing task To copy or create a new task from an existing SPListX export task Select a task from the Task List pane Task List 2 tasks a Sample Task a Sample Task See also Export files and metadata using the browse option at page 44 See also Export files and metadata using a batch descriptor file 63 User Manual Page 24 SPList Export for SharePoint 2007 Click Copy Task from SPListX main screen Or Select Copy Task from Task menu E Mew Task Ctrl h S Edt Task ctrl E h Delete Task F1 Create Windows Task i Run Now CErI R Ctrl Q In Copy Task dialog enter a new task name in Save As text box specify a Run As account and Password if applicable and Click OK to create a new task with the same export settings specified in the selected task Copy a task and its export settings Enter a unique name For the bask Copy Sample Taski Save As Sample Task Copy Run As VOYAGER Administrator Password 5 4 How to delete an existing task To delete a SPListX export t
19. E T 21 5 SPLISTX TASKE MANAGEMENT raia a a aA A A NASEG 22 Du How tocreate a NOW Tasa itte dero idu ate dites Mu ied uie 22 212 How to edit an existing dasksz sedeo tea teta idtm erc a es et DLE 23 D How 10 COPY an existing TASK oe eva tet RS 24 5 4 How to delete an existing Task sack eot Re quibm itai te a P RS 25 DUX TOW LOTUN TOSTe otto tien teat O E uL LU d LL Se e t D ELE 27 5 6 How to run a task from command line eese eese hne essen nnne nnns 29 I Z Creating Windows Task in Windows Task Scheduler eese 31 5 8 How to view or manage task status ccccccccccccssseeccccccceeeeeeseeeeeeeeeaeeeseeeeeeeeaaaeseeeeeeessaaaaeeeeeeeeeaas 33 5 9 HOWTO VEW LASK VAIS OTN irsin Iei CE E eut ot ed etr i Seine ity tie EEE E Venue qoa RUE 35 OO HOWTO VIEW CHILD LOS srai an eae E vien eee HR ox URN wean ended pele deta se IOEI UE ESSEN Vue cuu dota que 37 5 11 How to remove a task history tteri ccccccccccccccccccccsseescccceeeenenseseeceeeeeaaeeeseeeeeeeeaaaeeeeeeeeesaaaaanesees 38 512 PLOW TO GN GASES TASK SATUS dcus decedente etse e petu en Uie cals se ded aes habeus esse doma que 39 Oxo How tocleanuh ONN oett eren ERE EORR E ted eut amete rara eet ovre eU 40 6 EXPORT FILES AND METADATA USING BROWSE OPTION cccceeeeeeehee ee he eene e nh e rh eer serre nnus 42 6 1 Eredi TOSK ETE E EA EN EV E VAA E OTE EAE 42 OLA EPUL OPIONS coia H 44 Ola JSHh urePomtSourde IOCI
20. Runner Name of the SPListX Task Runner application Specify absolute path where the SPListXTaskRunner located For example C Program Files SPListX SPListX TaskRunner task name Name of the SPListX Task to be run from DOS command prompt Enclose the task name in double quotes For example Sample Task1 Denotes user name context in which SPListX task must be run in the domain username format Enclose the user name in double quotes For example u voyager administrator User Manual Page 29 SPList Export for SharePoint 2007 Denotes the password for the user name specified in u parameter Enclose the password in double quotes For example p 2ab45fb noprompt This optional flag suppresses SPListX s login dialog prompt to enter user credentials to connect to SharePoint If noprompt flag is not used then the Credential Dialog will appear as shown below The given credential will be used to connect to SharePoint E Sample Taski SharePoint Login Provide user credentials Ea connect to SharePoint Use currently logged on user context Use the Following credential User Mame administrator Password Domain VONAGER The export task will be reported in a new dialog as shown below E 16 Sample Task1 SPListX Task Runner Saturday May 17 2008 12 08 52 PM Action Exporting File Source http vrom 4 vyapin moss Shared Documents ITALIAM i E G AIU Folder sarmpledac d
21. SPList Export for SharePoint 2007 SPList Export for SharePoint 2007 User Manual Last Updated July 2008 Copyright 2008 Vyapin Software Systems Private Lid All rights reserved This document is being furnished by Vyapin Software Systems Private Ltd for information purposes only to licensed users of the SPListX software product and is furnished on an AS IS basis that is without any warranties whatsoever express or implied SPListX is a trademark of Vyapin Software Systems Private Ltd Information in this document is subject to change without notice and does not represent any commitment on the part of Vyapin Software Systems Private Ltd The software described in this document is furnished under a license agreement The software may be used only in accordance with the terms of that license agreement It is against the law to copy or use the software except as specifically allowed in that license No part of this document may be reproduced or retransmitted in any form or by any means whether electronically or mechanically including but not limited to the way of photocopying recording or information recording and retrieval systems without the express written permission of Vyapin Software Systems Private Ltd Visit our Website at http www vyapin com User Manual Page SPList Export for SharePoint 2007 Page INTRODUCTIO Nerat aa EP ae M e i Mu eise 4 1 SPLIST EXPORT FOR SHAREPOINT 2007 INSTALLATION REQUIREMENTS
22. al Page 62 SPList Export for SharePoint 2007 7 1 1 Create Batch Descriptor File The following section gives you the guidelines to create an external batch descriptor file for Export files and metadata using a batch descriptor file task type 1 The first row of the metadata file should contain the Field Names as headers 2 The first field should be named as Path and second field should be named as Destination Path The other field names should be separated by a delimiter character such as comma semi colon etc The delimiter character used in the external metadata file should be same as List Separator defined in locale settings in Regional and Language Options in Control Panel and Format string value available in the registry key HKEY LOCAL_MACHINE SOFTWARE Microsoft Jet 4 Engines Text The following table shows the equivalent Format string for List Separator in the registry Key List Separator Equivalent Format String CSVDelimited Delimited Delimited The first column of all the rows should contain the source URL of the library or folder or file or folder In other words the source path should be either a SharePoint Library URL e g http rd60 5000 Shared Documents or sub folder URL within SharePoint Library e g http rd60 5000 Shared Documents sample folder or file URL within the SharePoint Library e g http rd60 5000 shared documents sample folder1 SampleDocument doc
23. all SPList Export for SharePoint 2007 on your computer you need to get the latest installation file We recommended getting the latest installation file online You can download the file from the website http www vyapin com Downloads section Once you have downloaded and saved the installation file on your hard disk you can launch the installation process The installation is a sequence of dialog windows with a brief description of what do at each step In the following we offer an explanation for each dialog window 3 1 Installation Launch i SPList Export for SharePoint 2007 v1 0 Lond i r SPList Export for SharePoint 2007 Version 1 0 SPListX Copyright 2008 Vyapin Software Systems Pyt Ltd All rights reserved Email support yyapin com Web www vyapin com Cancel The installation process starts with the SPList Export for SharePoint 2007 Logo Press the Next button to continue the installation process User Manual Page 7 SPList Export for SharePoint 2007 3 2 Select Installation Type jl SPList Export for SharePoint 2007 v1 0 Welcome to the SPList Export for SharePoint 200 7 v1 0 Setup Wizard cw SPLSSTM Select whether you want to repair or remove SPList Export for SharePoint 2007 71 0 G Repair SPList Export for SharePoint 2007 v1 0 C Remove SPList Export for SharePoint 2007 v1 0 If you have older version of SPList Export for SharePoint 2007 it prompts whether you ne
24. and files added for export will be displayed in the Items added for export grid SPListX processes the top level folders and files added for export in the order in which it appears in the Items added for export grid The export process order can be changed by the navigation buttons available in the right side of the grid Click OK button to proceed or click Cancel to discard the changes Items to export steps contain the folders and files added for export as shown below User Manual Page 50 SPList Export for SharePoint 2007 SPList Task Wizard Step Number Items to export Select Folders or Files to export by clicking Add Edit button Source Path Destination Location http Iram s vvapin moss General Documents Office C Program Files sPLists Export Document http ram s v vapin moss General Documents Orfice C Program Filesi sPLists Export Document Folder Hierarchy http rames vvapin masseneral C Program Files sPLists Export Documents SharePoint Server 2007 Evaluation Guide doc http romt vvapin mossi General C Program FilesySPLists Export Documents sampledoc dor http romt v apin moss General C Program FilesisPLists Export Documents Activation bmp Add Edit Click Next to proceed User Manual Page 51 SPList Export for SharePoint 2007 6 1 4 File Version Options To selectively export document versions to the destination location The File Version Options step appears as sh
25. anual Page 34 SPList Export for SharePoint 2007 5 9 How to view task history When an export task is run in SPListX the task export information is maintained in the TaskHistory folder The task history information can be seen at right bottom of SPListX application s main window Task History Refresh y View Activity Log 2X Remove Start Time End Time Elapsed Time Remarks 5 17 2008 12 08 52 PM SI17 2008 12 13 04 PM Completed successfully 572008 12 31 30 PM 57 2008 12 32 24 PM 00 00 53 Incomplete refer activity log SF i2008 12 33 14 PM SIF i2008 12 33 30 PM 00 00 16 Terminated canceled by user To view task history of a particular task Select a task from Task List pane Task List 2 tasks a Sample Task a Sample Taskz The history of task will be displayed at right bottom of SPListX main window as shown below User Manual Page 35 SPList Export for SharePoint 2007 Task History Refresh m View Activity Lag 2t Remove Start Time End Time Elapsed Time Remarks s 1 7 2008 12 08 52 PM of 17 2008 12 13 04 PM 00 04 11 Completed successfully 572008 12 31 30 PM 572008 12 32 24 PM 00 00 53 Incomplete refer activity log SF i2008 12 33 14 PM SIF i2008 12 33 30 PM 00 00 16 Terminated canceled by user Where Start Time gt Date and Time a task was initiated End Time gt Date and Time a task completed its export process Elapsed Time gt Total time hh mm ss a task has taken to complete it
26. ask Select a task from Task List pane User Manual Page 25 SPList Export for SharePoint 2007 Task List 2 tasks a Sample Task a Sample Task Click Delete Task from SPListX main screen Delete Task Or Select Delete Task from Task menu E New Task Ctrl M Edit Task Ctrl E E Copy Task Cri C h Delete Task Del F1 Create Windows Task il Run Mow Ctrl R Ctrl Q Or Press Del key Click Yes in Delete Task message box shown below User Manual Page 26 SPList Export for SharePoint 2007 Delete Task 9 This action will remove task Sample Task1 and its associated task history Vo J re vou sure vou want bo delete the task 4 Note Deleting a task will permanently delete the selected task and its task history items 5 5 How to run a task SPListX Run Now feature allows the user to instantiate a task anytime after the task has been created To run a SPListX export task e Select a task from Task List pane Task List 2 tasks a Sample Task Sample Task e Click Run Now from SPListX main screen Or Select Run Now from Task menu User Manual Page 27 SPList Export for SharePoint 2007 E Mew Task Ctrl h Edit Task Ctrl E Fy Copy Task Ctrl c ia Delete Task Del ili Create Windows Task Run Mor Ckrl R Ctrl g Or Press Ctrl R key e Click Yes in Run Now confirmation message box shown below This a
27. ction will run the selected task Sample Task Do you wish to proceed e The Credential Dialog will appear as shown below The given credential will be used to connect to the SharePoint site E Sample Taski SharePoint Login Provide user credentials Eo connect to SharePoint Use currently logged on user context 9 Use the Following credential User Mame Administrator Password Domain wvoYAGER e The current process of task will be reported in a new dialog as shown below User Manual Page 28 SPList Export for SharePoint 2007 16 Sample Task1 SPListX Task Runner Saturday May 17 2008 12 08 52 PM Action Exporting File Source http rom 4 vvapin moss Shared Dacuments ITALIAN aig EQe o TU Folder sarmpledac doc Destination C Program Files SPList ExportiITALI4n i G Qe do ATU Folder sampledac doc Overall Progress COCCI e Once the export task is complete a new entry will be added in Task History section where you can view the export activity performed when the task ran last 5 6 How to run a task from command line SPListX command line feature allows the user to instantiate a task from DOS command prompt anytime after an export task has been created using SPListX s task wizard To run a SPListX export task from command line Usage SPListXTaskRunner task name u domain name user name gt p password noprompt where SPListXTask
28. days User Manual Page 41 SPList Export for SharePoint 2007 6 Export files and metadata using browse option 6 1 Create Task To create a task to export folders files along with their metadata from SharePoint Library to file system or network share Select Export files and metadata using the browse option in SPListX Task Options dialog as shown below and click OK SPListX Task Options Select a task type For creating a new task 4 wizard will quide you through steps to create a task based on Ehe selected Task type Export files and metadata using the browse option Create a task ka export Folders and Files along with metadata to the File system by browsing Ehe SharePoint library contents Export files and metadata using a batch descriptor file Create a task to export Folders and Files along with metadata From SharePoint library to File system based an the entries in Ehe descriptor File The SPListX Task Wizard appears as shown below User Manual Page 42 SPList Export for SharePoint 2007 SPListX Task Wizard Welcome to SPListx Task Wizard This wizard helps you manage the export of SharePoint library contents to the File system along with its associated metadata Export Option Export both physical files and metadata Export SharePoint library contents and its associated metadata to the local File system or network share Export physical files only Export SharePoint library contents Folde
29. dule task to create a Windows scheduled task SPListX will create a schedule task in the Windows Scheduled Tasks with the given settings SPListX will perform the export based on the Run As user account specified in this step The Run As account should be a valid Windows domain account User Manual Page 59 SPList Export for SharePoint 2007 SPListX Task Wizard Step Number Task Settings Enter a unique name For Ehe export task and specify schedule task settings Task Mame Sample Task Task Option Run task upon clicking Finish button Run later 9 Create Schedule Task Run As VOYAGER Administrator Set Password Schedule Daily Start time 1 43 pM Advanced Schedule Task Daily bm dna AE 1 13 PM every day starting 5 20 2008 Click Finish button to create the task User Manual Page 60 SPList Export for SharePoint 2007 7 Export files and metadata using a batch descriptor file 7 1 Create Task Create a task to export folders files along with their metadata from SharePoint Library to file system or network share based on the entries in the descriptor file SPListX will process the files in the order in which they appear in the batch descriptor file Select Export files and metadata using a batch descriptor file option in SPListX Task Options dialog as shown below and click OK SPListX Task Options Select a task type For creating a new task 4 wizard will quide vou through steps to create a ta
30. ecce 5 2 SPLiIST EXPORT FOR SHAREPOINT 2007 INSTALLATION OPTION cernens 6 3 SPLIST EXPORT FOR SHAREPOINT 2007 INSTALLATION PROCESS eeeeee emen nennen 7 s TASTQ QUOT DaWanda E 7 3 2 Select Inala NOn TYPE a etu uM uM M E ML e amp 3 9 MWelcUne SCHOOL ese aec iuteteuiecadi i etin dec ust rtu dotsu sede luted Vault Pot degut es Re iu dde og ees 9 3 4 Readnie SCYOCI Au etda aedi etuotd Mat ac nets edet o Saeed ne 10 3 License Arece usd Ex a AR EO utr ot re dba ie E die Sus Eo at Ru dud Il 3 6 Installation Destination T olden aieo taedet Uh EN eae 12 Jof Tnstallatton F TOS TESS dua ecdesia Newest Uh rA tasti duae saca dette used ese tUi tuu uel 13 3 8 Tnstallatton E OMD TO ee e eue EU er Aat etie Un e aue iu eee o Uu tuu E 14 3 9 PUTCO SP PISEX cote Test EU vtatdeiu md istud aNd aed nea 15 S0 Evdluaton Screen Dilormation ceo seu tun a ee IR EE A EUR VERRE E SUA INTR Y menos Maan 16 d SPLETA USER INTERFACE S22 eco rive pP B open estis mte Dust avem tense dues uus pup ake 17 4 1 SPList Export for SharePoint 2007 Main SCreen cccccccccssecccccccccceessecsecccceecaaessecceeeeeaaeeseseees 17 4 2 FONT MONGE OT RT 18 4 3 Standard Menu DOT and tooltip iein eet ve ted duse duit Eats iei es Rada obla 19 4 4 D JP Re MOONE TORS Ee SC Te AR ea 19 4 5 Task PTODOPIICS E AEEA OIE EN T E E A EE E a A E E E T N 19 4 6 E D REE ETA cT 20 4 7 Tas E E 0 a RAEE EA E EE iban ESA IE E A E E E
31. ed by user Click Remove from SPListX main screen Or Select Remove Activity Log from Tools menu i Cleanup History im View Activity Log X Remove Activity Log This will remove the currently selected activity log entry and log folders amp files associated with the task history item To maintain task history items see Cleanup history and Task Status User Manual Page 38 SPList Export for SharePoint 2007 5 12 How to manage task status To view and manage task status of a selected task Click Task Status from SPListX main screen Task Mame Start Time End Time Elapsed Time Remarks Sample Task 57 2008 1 07 31 PM 5 17 2008 1 08 06 PM 00 00 35 EE Completed successfully Sample Taski 517 2008 1 05 56 PM 572008 1 07 06 PM 00 01 10 Incomplete eval limit reached Sample Task 517 2008 12 33 14 PM 517 2008 12 33 30 PM 00 00 16 Terminated canceled by user Sample Task 517 2008 12 31 30 PM 517 2008 12 32 24 PM 00 00 53 Incomplete refer activity log Sample Task1 57 2008 12 08 52 PM 517 2008 12 13 04 PM 00 04 11 Completed successfully Brows Show at startup User Manual Page 39 SPList Export for SharePoint 2007 a Show status for n days Upon clicking Go button displays task history entries of all tasks that were run within the specified number of days b Refresh Reloads the task history entries and updates the newly run tasks if any c View activity log Displays activity log of the
32. ed to repair SPList Export for SharePoint 2007 or presently remove the application from the hard disk where SPList Export for SharePoint 2007 was installed It is requested to remove the installed version from the hard disk and install new version downloaded version User Manual Page 8 SPList Export for SharePoint 2007 3 3 Welcome Screen JE SPList Export for SharePoint 2007 v1 0 Welcome to the SPList Export for SharePoint 2007 v1 0 Setup Wizard cu SPListX The installer will quide you through the steps required to install SPList Export for SharePoint 2007 1 0 on your computer WARNING The Software is owned by Vyapin and or its suppliers and is protected by international copyright laws and international treaty provisions The Welcome screen will be displayed now press next button to proceed You will be prompt to the readme file Press the Next button to continue the installation process User Manual Page 9 SPList Export for SharePoint 2007 3 4 Readme Screen SPList Export for SharePoint 2007 1 0 Information README FILE for SPList Export for SharePoint 2007 v1 0 Copyright C 2008 Vyapin Software Systems Pvt Ltd All rights reserved Table of Contents PRODUCT DESCRIPTION Il SYSTEM REQUIREMENTS AND RECOMMENDATIONS Ill INSTALLATION IN FEEDBACK AND SUGGESTIONS v HOW TO CONTACT VY APIN PRODUCT DESCRIPTION SPList Export for SharePoint 2007 v1 0 is a powerful tool to export document
33. eted you will be prompt to the next screen User Manual Page 13 SPList Export for SharePoint 2007 3 8 Installation Complete The Installation Complete dialog is the last step of the SPList Export for SharePoint 2007 installation process SPList Export for SharePoint 2007 is now installed on your computer and fully functional jS SPList Export for SharePoint 2007 v1 0 Installation Complete SPList Export for SharePoint 2007 v1 0 has been successfully installed Click Close to exit Please visit http www vyapin com for latest updates User Manual Page 14 SPList Export for SharePoint 2007 3 9 Launching SPListX Having finished the SPList Export for SharePoint 2007 installation SPList Export for SharePoint 2007 is accessible from the menu Start All Programs SPList Export for SharePoint 2007 SPListX an Accessories d 2 SPlist Export for SharePoint 2007 gt Documents 2 Y Programs f Settings Search Help and Support Run Windows XP Professional Shut Down Once you select SPListX from Programs you will be prompt with the screen below The screen that you view shows that the application is under evaluation period and it also highlights the number of days that you can use this application User Manual Page 15 SPList Export for SharePoint 2007 3 10 Evaluation Screen Information About SPListX SPList Export for SharePoint 2007 Yersion 1 0 em
34. harePoint columns Will be exported Column Settings O Export all columns Export all user defined columns Export selected columns Title Created Approval Status Enter one column name per line Ensure the column name entered here exactly matches the display name of the SharePoint calumn eme ommo re emen Click Next to proceed User Manual Page 55 SPList Export for SharePoint 2007 6 1 6 Metadata File Settings To specify the metadata file location where the folder and file metadata is to be exported The Metadata File Settings step appears as shown below SPListX Task Wizard Step Number Metadata File Settings Specify destination path Ea store metadata File and export File Format CSv MDB XLS Export File location Program Files SPList Export For example C YSharePoinE Export Create Full destination folder path From the drive letter or lt Vimachine namelshare name gt if iE does nok exist Export File Format Comma delimited 5v Microsoft Access MDB C2 Microsoft Excel xLS Specify a folder path where the selected items metadata are to be exported You can also Click browse button to launch folder browser dialog Ensure that the user context in which SPListX export process will run has sufficient permissions to create edit and delete folders and files in the specified export path Select a metadata file format using the following options
35. lected task Click Task Status from SPListX main screen Pi Task Status Or Select Task Status from Tools menu a Refresh in Task Status User Manual Page 33 SPList Export for SharePoint 2007 The Task Status dialog appears as shown below i Task Status View bask status for specified number of days Task Mame Start Time Elapsed Time Remarks Sample Task 517 2008 1 07 31 PM 5 17 2008 1 08 06 PM 00 00 35 Completed successfully Sample Task1 517 2008 1 05 56 PM 517 2008 1 07 06 PM 00 01 10 Incomplete eval limit reached Sample Task 57 2008 12 33 14 PM 517 2008 12 33 30 PM 00 00 16 Terminated canceled by user Sample Task 572008 12 31 30 PM 517 2008 12 32 24 PM 00 00 53 Incomplete refer activity log Sample Taski G17 2008 12 08 52 PM 517 2008 12 13 04 PM 00 04 11 Completed successfully Brows Show at startup Show status for n days Upon clicking Go button displays task history entries of all tasks that were run within the specified number of days Refresh Reloads the task history entries and updates the newly run tasks if any View activity log Displays activity log of the currently selected task history item Remove Removes the currently selected task history entry and its associated log folders and files Remove all Removes all task history entries and their associated log folders and files that are currently displayed Click Close button to close this window User M
36. llON eec e es i etta eH RE D EO Ru cute t E RE Resa 45 0 3 Jem TO CXDOPI ossuiutestsidide tdi bt aa a seeds pe ea hance area tena RR a NAG tee P CI peas 47 014 Fle Ver SIOMSO IONS e etsium tte lid aces eto ta or tpe ictor Maku e siu bu oe petia e oss onl eret 52 0 5 Metadata OPHONS sese ets anie betta idu detta e as aito Saa Ne thai enon Sa pee 54 01 0 Metadata File Seling sessioni petenda etta bar iaebko e ee Rud eio Saa Ne bI eons KON ede 56 617e uesysemDdteSeuilps nisse eben tid uU et tabe iebko e pee Rud eile feu bu Saa e bAa aeons KS eI eR 56 OFTEN v nu ES 59 7 EXPORT FILES AND METADATA USING A BATCH DESCRIPTOR FILE ssccesscseccsecececesecccesecesscseeeenes 61 TAs Credle Ts tuti a eet Md tie eM i nae 61 da Create Balek Descriptor Tile et a P RAE HAE M NE I 63 Jb SENDORDODHONSSE ueste tuseteestitip cim tetvst utu aah tena Ron nat naa I RU a M Doi oHm A IE COM e IU L DIL Dad e cna 64 USER S MANUAL TABLE OF CONTENTS User Manual Page 2 SPList Export for SharePoint 2007 Jd JROtcludescFIDIOF UC e eet ier et dee o e dot Ie oe eR aS ea epe us ud ee Rn atem qu eh 65 Jl She VT SION OC OMS a e ty sears ectda ah desque radio er detur deese not idus ood re Eu qoe E LU dass rds ue dore RUE 66 JL Metadata C DINDITV e prese teer ea donet edis dete ve deaet tein esie queque eate caida eee REA dene dota eut 66 Ve Metadata T UESC PSsececusetx e ur hot indo am ed ur teet e eade odio tote io eve A 66 Welu Piles wen Pale Set ES ese cx de
37. local File system or network share Physical Files will nok be exported Cancel Select the required export options The wizard guides you with the steps accordingly 7 1 3 Batch descriptor file You can create an SPListX export task using a batch descriptor file that specifies the folders and files to export from the SharePoint library and destination file system location SPListX will export the folders files and associated metadata based on the entries in the batch descriptor file The Batch descriptor file specification step appears as shown below User Manual Page 65 SPList Export for SharePoint 2007 SPListX Task Wizard Step Number Batch descriptor file Specify batch descriptor File to use in order to export Folders Files and its associated metadata to the local File system or network share File Name IF the batch descriptor contains library or Folder path to export then select appropriate options shown below Do you want to create Ehe top level Falder s included For export 9 Yes No Export the source library Files including all its sub folders Export the source library Files but not any of its sub folders C3 Export the source library sub Folders but nat any of its Files 3 Export the source library Files including Files in sub folders but not any of its sub folders Mote In case of duplicate File names File exported last will overwrite existing File Create Full destination Folder path F
38. ments C My Sales Shared Documents Library Backup 7 1 2 Export Options You can create a task to export folders files along with their metadata from SharePoint Library to file system or network share The export task enables users to select the export options in order to specify his requirements e Export both physical files and metadata Export SharePoint library contents and its associated metadata to the local file system or network share e Export physical files only Export SharePoint library contents folders files to the local file system or network share Metadata will not be exported e Export metadata only Export metadata for SharePoint library files to the local file system or network share Physical files will not be exported The Export Options step appears as shown below User Manual Page 64 SPList Export for SharePoint 2007 SPListX Task Wizard Welcome to SPListx Task Wizard This wizard helps you manage the export of SharePoint library contents to the File system along with its associated metadata Export Option Export both physical files and metadata Export SharePoint library contents and its associated metadata to the local File system or network share Export physical files only Export SharePoint library contents Folders files to the local File system or network share Metadata will nat be exported 5 Export metadata only Export metadata For SharePoint library Files Ea the
39. ndows Task Scheduler interface Performs the export process based on the entries in the batch descriptor file User Manual Page 4 SPList Export for SharePoint 2007 1 SPList Export for SharePoint 2007 Installation Requirements e Hardware Intel Pentium processor 512 MB of RAM 4 MB disk space to install SPListX e Software Windows XP or Windows Vista or Windows Server 2003 with the latest service packs and NET Framework 2 0 or higher User Manual Page 5 SPList Export for SharePoint 2007 2 SPList Export for SharePoint 2007 Installation Option SPList Export for SharePoint 2007 can be installed either from the installation file available on your hard disk or you can download the latest installation file from website www vyapin com Before you start installing SPListX we strongly recommend that you visit the website to check for a new installation file This way you can be sure to install the latest available version of SPList Export for SharePoint 2007 The trial version that you download will allow you to export only 250 documents trom SharePoint libraries to file systems during the evaluation period The sales number can be found on lt lt htip www vyapin com contactus htm gt gt If you purchased your copy of SPListX on line your license key will have been delivered to you via e mail User Manual Page 6 SPList Export for SharePoint 2007 3 SPList Export for SharePoint 2007 Installation Process To inst
40. oc Destination C Program Files SPList Export iITALIAN i b Qe o ATU Folder sampledac doc Overall Progress Once the export task is complete click Refresh button available in Task History pane in SPListX main application A new entry will be added in Task History section where you can view the export activity performed when the task ran last Examples of invoking an export task from the command prompt C Program Files SPListX gt SPListXTaskRunner mytask1 u voyager administrator p 2az noprompt User Manual Page 30 SPList Export for SharePoint 2007 C Program Files SPListX gt SPListXTaskRunner Sample Task1 u voyager adminuser p 2az amp noprompt D gt C Program Files SPListX SPListX TaskRunner Sample Task3 u voyager adminuser p 2az amp noprompt DOS batch file examples e To execute SPListX task one by one from a batch file C Program Files SPListX SPListXTaskRunner Sample Task1 u voyager adminuser p 2az amp noprompt C Program Files SPListX SPListXTaskRunner Sample Task2 u voyager testuser p test noprompt e To execute multiple SPListX tasks simultaneously start cmd C Program Files SPListX SPListX TaskRunner Sample Task1 u voyager user1 p ctest1 noprompt start cmd C Program Files SPListX SPListX TaskRunner Sample Task2 u voyager user2 p ctest2 noprompt 5 7 Creating Windows Task in Windows Task Scheduler Use this tool to
41. own below SPList Task Wizard Step Number File Version Options Specify the File versions to export By default latest version of the File will be exported version Options e Latest version only Export version range All versions as By default Latest version only option is selected Document version settings will be used for each of the documents exported from the library Select any one of the following version settings a Latest version only Export the latest document version from the source b Export version range Export only document versions specified in the range from the source library e g versions 2 to 5 c All versions Export all document versions available in the source library User Manual Page 52 SPList Export for SharePoint 2007 SPListX Task Wizard Step Number File Version Options Specify the File versions to export By default latest version of the File will be exported version Options Q Latest version only Export version range Start 2 All versions version Folder Mame p This name will be used to create the version Folders Followed by the version number When selecting All versions or Export version range option a version folder name must be provided in Version Folder Name textbox When exporting document versions a new folder with the name specified in the textbox will be created as a sub folder in the folder hierarchy and the re
42. r location and click 4dd button to add items Click Remove button bo remove selected items From export Press FS to refresh Ereeview Source http Iram amp 4 vvapin mass General Documents 2 E E BH ROM Server MOS5 x64 Name Type ET General Documents Office Document Folder z 3 dn es Office Document Folder Hierarchy Folder neTes SharePoint Server 2007 Evaluation Guide doc File sampledac dac ile mad ledac d Fil Activation bmp File TIT Destination C Program Files SPList Export eai Items added for export X Remove 7 Remove All Source Destination http rome4 vyapin moss eneral D ecuments OfFice Document C Program Files5PList Export http romt vyapin moss General Documents Orfice Document Folder C Program Files SPList Export Hierarchy http Iram amp 4 wy apin mossi general Documents SharePaink Server 2007 C Program FilesysPListh Export Evaluation Guide doc http rome4 vyapin mass eneral Documents sampledoc doc C Program Files SPList Export http romt vyapin mossi general Documents Activation bmp C Program Files SPList Export C Create full destination Folder path From the drive letter or lt imachine nametshare name gt if it does not exist Select the checkbox Create full destination folder path from the drive letter or lt machine name share name gt if it does not exist if you like SPListX to create the folder structure and proceed with the export The selected folders
43. ro ot ett tdt teet SU eerta e pe uu io VERAT 66 TN IF LOSK A D RU 66 in IPIE E EEN EENE EAA EE A EEE 69 Te VCCHIICGLSUP POE enee E AE ENE EAEE A EE 70 III Howto Wes tster Ale SO WAFL iae oeeuree et eade ett ier t luttes t o Meet tae re vt ud ov S vEMER UE 71 IVe UI mc NN 73 User Manual Page 3 SPList Export for SharePoint 2007 Introduction SPList Export for SharePoint 2007 SPListX is a powerful easy to use tool to export folders and files along with their metadata from Microsoft Office SharePoint Server 2007 MOSS 2007 and Microsoft Windows SharePoint Services v3 0 WSS v3 0 to file systems amp network shares The functional benefits of using SPList Export for SharePoint 2007 include Provides a simple solution to export folders and files along with their associated metadata Export files from different SharePoint libraries to file server or network shares Export SharePoint libraries for offline viewing or backup restore purposes Exports each version of the document into a manageable folder structure in the file system Exports metadata into Comma Separated Values CSV MS Excel XLS MS Access MDB format for easy viewing re import to another DMS or in depth analysis Propagates the Created Date Last Modified Date to the file system fields for each folder document available in the source location Automates the export task through command line or Wi
44. rom the drive letter or lt imachine name share name gt if it does nok exist Click button to select the batch descriptor file The descriptor file can be in any one of the following file formats Comma delimited CSV Microsoft Excel XLS XLSX or Text file TXT The external metadata file will automatically be extracted once the file name is specified If you are using Microsoft Excel based file format then select the sheet name to use from the drop down To make the export process easier for users SPListX provides an ability to specify the contents to export from the source library To specify the contents to export from the source library perform the steps as given below The top level folder is the folder added or specified for export by the user SPListX will commence the export process from this top level folder Select the appropriate option to create the top level folder by selecting the option buttons Yes No Select any of the following options given below to specify the contents to be exported from the source folders in SharePoint e Export the source library files including all its sub folders This option exports folder and files exactly as they are in source SharePoint library The source folder structure in the library will be retained in the destination location e Export the source library files but not any of its sub folders This option exports files available in the top level folders only SPListX
45. rs files to the local File system or network share Metadata will nat be exported 5 Export metadata only Export metadata For SharePoint library Files Ea the local File system or network share Physical Files will nat be exported Cancel Click Next button Specify the SharePoint source location Add folders and files to export Specify File Version Options Specify Metadata Options Specify File System Date Settings Specify Task Settings Click Finish button to create the task or click Back button to change the task settings zo cooogm User Manual Page 43 SPList Export for SharePoint 2007 6 1 1 Export Options You can create a task to export folders files along with their metadata from SharePoint Library to file system or network share The export task enables users to select the export options in order to specify his requirements e Export both physical files and metadata Export SharePoint library contents and its associated metadata to the local file system or network share e Export physical files only Export SharePoint library contents folders files to the local file system or network share Metadata will not be exported e Export metadata only Export metadata for SharePoint library files to the local file system or network share Physical files will not be exported The Export Options step appears as shown below SPList Task Wizard Welcome to SPListx Task Wizard This wizard helps vou manage the e
46. ry task run information as a list It displays the required information about task execution status It displays Task s Start Time End Time Elapsed Time and Remarks Task History Refresh View Activity Log X Remove Start Time End Time Elapsed Time Remarks S 1 7 2008 12 08 52 PM of 17 2008 12 13 04 PM 00 04 11 Completed successfully 572008 12 31 30 PM 52008 12 32 24 PM 00 00 53 Incomplete refer activity log SF i2008 12 33 14 PM SIF i2008 12 33 30 PM 00 00 16 Terminated canceled by user User Manual Page 21 SPList Export for SharePoint 2007 5 SPListX Task Management 5 1 How to create a new task You can create a task to export folders and files along with their metadata from SharePoint Library to file system or network share SPListX facilitates exporting files and its associated metadata from SharePoint library using the following export methods or task types 1 Export files and metadata using browse option Export folders and files along with metadata to the file system by browsing the SharePoint library contents 2 Export files and metadata using a batch descriptor file Export folders and files along with metadata from SharePoint library to file system based on the entries in the descriptor file 1 Click New Task from SPListX main screen Or Select New Task from Task menu Eq Mew Task Ctrl h Fi Edi Task Ckrl E Fy Copy Task Cri C ia Delete Task Del lil Create Windows Task RunMow
47. s export process Remarks gt Brief remark about the status of export Possible Remarks Completed successfully Incomplete refer activity log Incomplete eval limit reached Terminated canceled by user Terminated abnormally Failed the following error occurred while creating activity log Description Export process was completed successfully without any errors Export process encountered certain errors as described in the activity log Export process reached the maximum allowed number of files to export in evaluation trial version This message is applicable for evaluation trial version only Export process was canceled by the user The export process was abnormally terminated killed The export process could not be initiated as there were issues in creating the activity log files and initiating the export process The following operations can be performed on Task history items View activity log Remove a task history item Manage task status Cleanup history User Manual Page 36 SPList Export for SharePoint 2007 5 10 How to view activity log To view activity log associated with a task history item Select an item from Task History pane Task History Refresh m View Activity Lag x Remove Start Time End Time Elapsed Time Remarks S172008 12 08 52 PM 5 17 2008 12 13 04 PM 00 04 11 Completed successfully SF i2008 12 31 30 PM SF i2008 12 32 24 PM 00 00 53 Incomplete refer activity log 517808 12 33
48. shown below User Manual Page 47 SPList Export for SharePoint 2007 select items to export EJ Select Folders and or Files to export Use Ctrl key to select multiple items Select destination Folder location and click 4dd button to add items Click Remove button bo remove selected items From export Press FS to refresh Ereeview Source http rome4 vyapin moss 3 amp E 34i ROM Server MOSS x64 Mame Type aui OneTest Web General Documents Library 53 Shared Documents Library Destination C Program Files SPList Export cual Items added for export cP SOURCE Destination Create Full destination Folder path From the drive letter or machine nameYshare name gt if it does not exist Select items to export dialog contains a textbox top tree view top left and a list view top right which provides explorer like view to select folder file to export You will also see a textbox middle and browse button which enables selection of destination location to export folders files User Manual Page 48 SPList Export for SharePoint 2007 select items to export x Select Folders and or Files to export Use Ctrl key to select multiple items Select destination Folder location and click 4dd button to add items Click Remove button bo remove selected items From export Press FS to refresh Ereeview Source http Iram amp 4 vvapin mass General Documents 2 E E BH ROM Server MOS5 x64 Name Type ET General Documen
49. sk based on the selected Task type Export files and metadata using the browse option Create a task to export Folders and Files along with metadata to the File system by browsing Ehe SharePoint library contents Export files and metadata using a batch descriptor file Create a task ka export Folders and Files along with metadata From SharePoint library to File system based an the entries in Ehe descriptor File The SPListX Task Wizard appears User Manual Page 61 SPList Export for SharePoint 2007 SPListX Task Wizard Welcome to SPListx Task Wizard This wizard helps you manage the export of SharePoint library contents to the File system along with its associated metadata Export Option Export both physical files and metadata Export SharePoint library contents and its associated metadata to the local File system or network share Export physical files only Export SharePoint library contents Folders files to the local File system or network share Metadata will nat be exported 5 Export metadata only Export metadata For SharePoint library Files Ea the local File system or network share Physical Files will nat be exported Cancel Click Next button Specify Batch Descriptor File Specify File Version Options Specify Metadata Options Specify File System Date Settings Specify Task Settings Click Finish button to create the task or click Back button to change the any task settings User Manu
50. spective versions will be exported to the corresponding version folder For example if ver is entered in the textbox the respective document versions will be stored in folders such as ver1 ver1 1 ver2 etc User Manual Page 53 SPList Export for SharePoint 2007 6 1 5 Metadata Options To selectively export metadata columns from the SharePoint library The Metadata Options step appears as shown below SPListX Task Wizard Step Number Metadata Options Specify the SharePoint columns vau wish to export By default all user defined SharePoint columns Will be exported Column Settings CO Export all columns e Export all user defined calumns Export selected columns Enter one column name per line Ensure the column name entered here exactly matches the display name of the SharePoint calumn Select any one of the following metadata settings e Export all columns Exports all columns available in the source library including SharePoint system columns such as Created Modified Approval Status etc e Export all user defined columns Exports all columns that are created by the SharePoint user e Export selected columns Exports columns that are specified in the textbox User Manual Page 54 SPList Export for SharePoint 2007 SPListX Task Wizard Step Number Metadata Options Specify the SharePoint columns vau wish to export By default all user defined S
51. ts Office Document Folder di Shared Docent Office Document Folder Hierarchy Folder nee ia SharePoint Server 2007 Evaluation Guide doc File i sampledac dac File m Activation bmp File lll Destination C Program Files SPList Export eai Items added for export X Remove 7 Remove All Source Destination http rome4 vyapin moss eneral D ecuments OfFice Document C Program Files5PList Export http romt vyapin moss General Documents Orfice Document Folder C Program Files SPList Export Hierarchy http Iram amp 4 wy apin mossi general Documents SharePaink Server 2007 C Program FilesysPListh Export Evaluation Guide doc http rome4 vyapin mass eneral Documents sampledoc doc C Program Files SPList Export http romt vyapin mossi general Documents Activation bmp C Program Files SPList Export C Create full destination Folder path From the drive letter or lt machine nametshare name if it does not exist Browse the source folders and files of connected SharePoint library and select the required folders and files from either tree view top left pane or list view top right pane select a destination location using browse option or enter the destination location path in the textbox and click Add button to export selected items User Manual Page 49 SPList Export for SharePoint 2007 select items to export Eg Select Folders and or Files to export Use Ctrl key to select multiple items Select destination Folde
52. will not traverse the User Manual Page 66 SPList Export for SharePoint 2007 sub folders within the top level folders e Export the source library sub folders but not any of its files This option creates the sub folder structure in the destination location and ignores all files that are available within the added top level folder and sub folders e Export the source library files including files in sub folders but not any of its sub folders This option exports files only and ignore its source folder structure in the source library In case of duplicate file names file exported last will overwrite the existing file in the destination location Create full destination folder path from the drive letter or lt machine name share name gt if it does not exist This option creates the folder path in the destination location if the specified path is not available SPList Task Wizard Step Number Batch descriptor file Specify batch descriptor File to use in order to export FoldersJFiles and its associated metadata to A the local file system or network share File Mame D Common Export Batch File txt al IF the batch descriptor contains library or Folder path to export then select appropriate options shown below Do you want to create Ehe top level Falder s included For export 9 Yes No Export the source library files including all its sub folders Export the source library Files but not any
53. xport of SharePoint library contents to the File system along with its associated metadata Export Option Export both physical files and metadata Export SharePoint library contents and its associated metadata to the local File system or network share Export physical files only Export SharePoint library contents Folders files to the local File system or network share Metadata will nok be exported 5 Export metadata only Export metadata For SharePoint library Files Ea the local File system or network share Physical Files will nok be exported Cancel Select the required export options The wizard guides you with the steps accordingly User Manual Page 44 SPList Export for SharePoint 2007 6 1 2 SharePoint source location To specify a SharePoint URL of a site library folder location from which you wish to export folders and files to the file system perform the steps given below The SharePoint source location step appears as shown below SPListX Task Wizard Step Number Task Settings Enter a unique name For Ehe export task and specify schedule task settings Task Option Run task upon clicking Finish button Run later Create Schedule Task DES ase Schedule Task Daily P Specify a valid SharePoint URL in the URL textbox You can specify a SharePoint site library or folder location in the URL textbox SPListX will load the tree view of the source location from the level
54. ystem In a FAT File system the last modified date alone will be retained as in source Retain created date Retain modified date select File System Date Settings The date options given below will assign the respective data field values in the file system as in the original SharePoint library e Retain created date To carry forward Created Date field from the source folders and files e Retain modified date To carry forward Last Modified Date field from the source folders and files 4 Note You can propagate original created date and last modified date for folders and files to the NTFS file system In a FAT file system the last modified date alone will be retained as in source Click Next to proceed User Manual Page 58 SPList Export for SharePoint 2007 6 1 8 Task Settings To specify the task name and schedule settings The Task Settings step appears as shown below SPListX Task Wizard Step Number Task Settings Enter a unique name For Ehe export task and specify schedule task settings Task Option Run task upon clicking Finish button Run later Create Schedule Task onene 00000 ase Schedule Task Daily Ls Enter a unique task name in Task Name textbox Select a Task Option from one of the following options e Run task upon clicking Finish button to run the task immediately after clicking Finish button e Run later to run the task later as and when desired e Create Sche

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