SpeedQuest`s user manual
Contents
1. soci COMPUTING SE SpeedQuest Reference Manual Copyright 2004 Speedwell Computing Services Contents SUDO ANIC Se Dei etek creendcb canes ee tuee noes anseandee ness eeniesgheees en uactomuaierieeculaseia age eees Installing Your Software essorer e cantando ease Ta lenient tailed baal a soe Installation Number Registering SpeedQuest USNO O pecdAUES rsr nE a E T Questionnaire Generation SpeedQuest Interface Questionnaire Editing Window Status Bar Tool Bar Creating a New Questionnaire vcescs sors 2 dovenssascecnanachwscne aaenausack Paveae tewaecnaciedawsise nove dsatoeues Text Editing Options Opening a Blank Questionnaire Template Printing a Data Grid Inserting a Title Inserting Text Inserting Questions Inserting Responses to Questions Edit Responses Window Saving Questionnaire Selecting Items to Overprint Print Draft Editing an EXISTING Questonmalre oii ic cee we de E A Open an Existing Questionnaire Template Editing Moving Text Questions Questionnaire ODTrarieS essaia eiria eaae tat seact i te cate taseearehshaesctesacouieatacocweess Open a Questionnaire from the Library Saving a Questionnaire from the Library Priming QUES Onnar eS fant eae siete ook poeta tena iver bert OOT E A NA Printer Alignment Sheet Type 1 Alignment Sheet Type 2 Alignment Overprinting Questionnaires CANIM ect ance a soc 2s cee ancenduns ak a e e R How OMR Scanning Works Scanner Configuration Scanning Options Scanning Questionnaires2. It is possible to resize these windows if required By left clicking to select a row of data in the questionnaire editing window you will be able to see a highlighted area within the preview pane this highlighted area will indicate where on the pre printed form the data will eventually be printed Toolbar Status Bar D D uw H E l Unsawed Fiet Wy Dral No sheets ia T nia z No Tex Ovp Lookup Responses Link Rap 1 Speedquesi TriningEw yes a mia e Ae rae Le as ee E e e ie ce a e n ne i yeg 0 rye m E crog Magee YES 1 rie pm ile ema er ay fig ener opan 4 Disagree yes z 1 nie 5 Ho Opinion yes el 6 Agrees VEE na Srog Agree VEE We H 1 The sovemre was wall yes 1 2 E y yag g 2 Sufficient siertionwat yes 1 23 45 2 yes 10 J The training wes welld yes 1 2345 2 yaz er 11 4 Tharewasnouneaces vee 1 2345 2 yas 12 5 Thetrininggavamet ves 1 2345 2 ies 14 E The ening made me yes 1 2 345 2 yES 14 T The practical demons yes 12 345 iya 15 i Tha help manual supp yes 12 345 ya 16 9 The training helped m YEE 12345 Ag E 1 10 Terng allowed diac yes 12345 as 14 11 The pace of he tari VEB 123 45 Zz yag 19 12 The workload forthe yes 12345 Z yes m 20 Sowara Demarestretor YEG z ma 21 13 The sotterane demons ves 1 2345 z yas sA 22 14 Thedemorstoior deal yes 1 2345 2 yas 23 15 Thedema
3. To register your copy of SpeedQuest key in the name of your organisation and department exactly as they appear on the registration card and then enter your registration code Your organisation name will be the first line on the card the department name the second line This will then be printed on all reports If you do not register your copy of SpeedQuest for Windows you will only have a demonstration version and certain functions will be disabled If you have a demonstration copy and wish to purchase the full version please contact Speedwell for a registration code Using SpeedQuest Questionnaire Generation To avoid any possibility of generating questionnaires that cannot be scanned SpeedQuest makes use of pre printed machine readable documents with blank spaces where the questions and their associated response anchors are to be printed All you have to do is type in the questions you wish to ask There are a number of standard questionnaire formats templates designed to reflect the style of questions being asked although you are free to design your own templates to suit your own precise requirements SpeedQuest Interface The main questionnaire viewing and editing interface of the program consists of a preview pane on the right of the screen where an image of the current questionnaire is displayed and a questionnaire editing window on the left of the screen where the questionnaire s data can be inserted or edited
4. 0 166 pitch The minimum darkness value determines the lightest mark that will be recognised by the scanner This value can be from 0 the lightest mark to 15 the darkest mark If the scanner is recognising light marks that you would like to be ignored increase this value If the scanner is not recognising dark marks that you think it should decrease this value The minimum difference value is the minimum difference between the darkness values of two marks that causes the lighter mark to be ignored If the difference between the two marks is less than this minimum difference value a multiple mark error is returned This value can be between 0 lighter marks always ignored and 15 lighter marks never ignored The minimum darkness additive value is a minimum darkness for additive fields it performs the same function as the minimum darkness value above This only applies to additive fields where multiple marks are allowed and their values are added together Check the Use Printer option if you are using the printer on the scanner Not all options may be available depending on the scanner type 20 Scanning Options 1 In the Configure menu click Defaults The Application Defaults window will now open click on the Halt Scan tab here your scanning options can be changed and or confirmed Application Defaults Edit Overprint Halt Scan Report Pies Bars Halting Scanning Numeric Multimarks C Never A
5. 37 Importing Lookups 1 Open a questionnaire either by opening a new questionnaire or editing an existing questionnaire 2 From the Configure menu choose lookups In the Lookups window below it is possible to import any number of lookups which will then be displayed here 5 Lookups None defined Use Import button 3 Click Import in the lookup import window type in a suitable name for the lookup in the Name Box In the Fields Box below this type in only the fields that you wish to import for lookups Click Continue 4 From the Lookup Import File window select the csv file that contains the lookup data needed and click Open 5 Inthe import csv window the records chosen to be imported are displayed Click OK to confirm 6 Inthe Confirm window you are notified of the amount of records you are trying to import from the lookup file click YES to continue 7 The lookups window shown above will now be updated with the lookups imported To add more lookups simply repeat steps 3 6 to remove an imported lookup click to highlight it and then click Remove 8 Once you are happy that you have the correct lookups imported click OK 9 Now the lookup file has been imported it is possible to use the records within your questionnaire to pre identify it 38 Applying a Lookup Filter The lookup filter function is only available if sheets have been overprinted with lookups When the sheets are scanned the look
6. File window type in a suitable name for your exported data and save it in a Suitable directory Click Save to confirm Continue the above process with all the questionnaire s you would like to merge 41 Merging Scanned Data Step 2 Creating a merge file to take all the data 1 Open a new rsq by clicking Eloy from the File menu select new then from rsq 2 In the Select RSQ window select a suitable questionnaire template that can be used for the merge files A suitable template would be one that includes questions amp responses that are common to the data you intend to import removing any questions amp responses that are uncommon to all files or not required 3 You now need to save this rsq before you can begin importing data so click El enter a user specified questionnaire number and in the Select RSQ window enter a suitable title for your merge file 4 Now from the Process Menu click Import an Import Batch 1 window will now appear where you can name the batch you are importing click Continue if you are happy with the batch title or change it then click Continue 5 In the Select Import File window select the file you wish to import This will be a txt filetype and will be in the directory you saved your exports to When you double click on a file a confirm window will appear this states the number of records found and asks you to confirm whether to continue with the import of them Click Yes to continue A confirmati
7. Ww fo Identifier to Overprint C Codes Texts None Font Arial 10pt Justification Centre isd Block Out Unused Responses Allowed Response Selection One of Many C Many of Many l Critical Data Char In the Char column an identifier for the available responses is entered this may be 1 2 3 or a b c etc Whatever is entered into this column will appear in the Responses column of the questionnaire editing window Response Text In the Response Text column you can type in textual responses to the questions this may be Strongly Agree Agree Neutral Disagree Strongly Disagree for example Code The Code column gives an identifiable code for each response this could be the initial letters of the response for example i e Textual Response Yes Code Y Textual Response No Code N Textual Response Don t Know Code DK 10 Identifier to Overprint Here you are able to choose whether to overprint the code the text or nothing onto the questionnaire If you already have a column on your questionnaire where the responses are shown you would click the none radio button to indicate that you want nothing printed in this area Fonts Justification Here you are able to change the font and justification of the response text Block Out Unused Responses If you have more available areas on your questionnaire for responses than you have actual responses you can click this box to have the remaining areas greye
8. be entered on the row that corresponds with where you want the data to appear Ovp This column shows whether overprinting has been enabled YES indicates overprinting enabled No indicates overprinting disabled Lookup Using lookups is an advanced feature of the software which can be used to pre identify a questionnaire Responses This column shows the available responses for a question represented by the response identifiers Link Each row on the table is given a link no which identifies the text areas that have the same properties For example all the titles could be labelled with link no 2 and question response text areas could be labelled with link no 3 Any text area can be moved to a row containing the same link no Rep The Rep column confirms whether the responses from a data record are to be included within a report or not YES include in reports NO exclude from reports N A not applicable Creating a New Questionnaire Text Editing Options 1 In the Configure menu click Defaults The Application Defaults window will now open click on the Edit tab here your editing options can be changed and or confirmed Application Defaults Rich Text Editing Font Times New Roman 10pt Response Editing Highlights Multi B Blank E 2 The Font displayed will be the default font used in all text editing 3 Click Save to update your scanning options Opening a Blank Questionnaire Template 1 On the too
9. click in each of the columns to make a statement to include or exclude data records 2l Applying a Numeric Filter 1 Inthe Data View window right click anywhere in the table In the pop up menu left click Filter 2 Inthe Filter Data window make sure that the Numeric Filter On box is ticked and the Data Filter On box as well as the Batch Filter On box is unticked 3 Click on Tab 5 Numeric In this window below type in the number of the first numeric to be used for filtering purposes this may be the first number of the entire numeric or wherever the numeric filtering will begin Then type in the number of the last numeric to be used this may be the last number of the entire numeric or wherever the numeric filtering will end 5 Filter Data First Numeric Last Numeric E Filter String 300000 400000 Enter values of numerics to be filtered Separate numerics with commas eg 3 7 11 Indicate ranges with double periods eq 40 44 4 Inthe filter string box type in the numerics you want to include using the rules stated 5 To save the filter you have just created click on Tab1 Combination Click Add Current Filter Options To Library In the Filter Options Name window type in an appropriate name for the filter and click OK 6 Click Save to exit You will be asked to confirm filter changes before saving should any changes have been made to the filter 28 Reporting Meaningful high quality reports incorporat
10. of the sheet is not created by the scanner it simply detects the absence or presence of a mark but not the shape of the mark An OMR scanner has a number of read heads 40 or 48 see scanner configuration which as it is fed through splits the sheet into that number of columns or tracks Clock tracks or timing marks along one edge of the sheet indicate to the scanner where to read for marks Only when the scanner detects a clock track or timing mark does it read across that row looking for marks which are either for identification or are marked responses The way OMR works makes it essential that sheets that are overprinted are aligned correctly lf there are marks in the wrong places or misaligned the scanner will reject the sheet This can have devastating effects if large numbers of sheets have been overprinted incorrectly and the data collected on them is unscannable 19 Scanner Configuration The software will normally be configured correctly for your particular Optical Mark Reader but should you change the model of scanner you will need to use this option Select Scanner from the Configure menu The scanner type can be selected from the drop down box Scanners currently supported are Axiome AXM900 Series DRS CD and OMR Series Kendata XR5 NCS OpScan Series Scantron Scanmark 2000 Series The number of tracks on the scanner either 40 tracks 5 tracks per inch 0 2 pitch or 48 tracks 6 tracks per inch
11. 1 156 8 566 30 163 9 o 0 161 3 0 0 297 16 o 0 359 19 0 Option Postgraduate Mutt In lodgings Two hours Strongly Disagree Strongly Disagree Strongly Disagree s of the frequency table can also be viewed amended before Qty Perc 105 6 0 0 302 16 83 4 45 2 31 4 96 5 Formatting Reports 1 In the Configure menu click Defaults The Application Defaults window will now open click on the Report tab here your report options can be changed and or confirmed Application Defaults Edit Pies Bars General Reporting Report Header Demonstration Test Data Omit Default Header Advanced Omit Multimarks Omit Blanks Omit Date of Printing Omit Page Numbering Use Means where appropriate 2 Click Save to update your report options Report Header If required type a heading for your report in here Omit Default Header lf this box is unchecked the default header will appear at the top of reports If this box is check the default header will be omitted from reports The default header is Speedquest Frequency Report Based on no of sheets in report from filename for registered owner of Soeedquest Omit Multimarks lf more than one response has been recorded for a question on a questionnaire it is called a multimark To represent questions yielding multiple responses leave this box unchecked To omit multimark results check this box 33 Omit Blan
12. Scanning Problems Viewing Editing Questionnaire Data Files ccc ccc cece cee ce ee ee eee e eae ea eee eeeeeeeeeeeeeeennenees Viewing Scanned Data Viewing Individual Data Records Show All Data Show Filtered Data Delete Individual Data Records PINGKMNOSCAnMed Gata rainse ninien a tetas ht tans eee TRE Applying a Batch Filter Applying a Data Filter Applying a Numeric Filter PREDOMMNG x2 Senteudiet ice Siettenite seers wrk ae Mena eerie aed ade poe ee et Blea oan ae a Create a Report from all Scanned Data Including Excluding Questions from Reports Creating a Pie Chart Creating a Bar Chart Creating a Frequency Table Formatting Reports Advanced Features Exporting Scanned Data for External Reporting ccecceec cece eee ee eee seas sees eaeeeseeateneennees Organizing Backing Up Questionnaires 6 cece cece eee e n Ee teas E ESEESE One COMMOULAOM cossira a a a E a T Us mO LOOKUP Sip lesan tle Leumi APEE E E E e Lihat ol ERETO AEE MOOMOO LOOK DS arseen A A EER Usno a LOOKUP FIE oia O E E TE USNO SCOOS ct oh ects SB e N a a E O E Merdngocanmnedi Dala aenean E a E Setting Up Your Data Collection System There are some important points to consider when setting up your system initially Location There needs to be enough space for the scanner to be located near to the computer being used to operate it This is so that any on screen messages can be viewed while operating the scanner Email facilities It is pr
13. an appropriate filename for the questionnaire left click Save 4 You have now saved this questionnaire to the Questionnaire Library Selecting Items to Overprint onto Pre Printed Questionnaire 1 In the questionnaire editing window each row that will overprint onto your questionnaire will have YES in the OVP column 2 To turn overprinting on or off right click on a piece of text in the pop up menu left click on overprintable a tick next to overprintable in this pop up menu indicates that it will overprint this piece of text Printing a Draft Questionnaire 1 On the toolbar left click or alternatively in the File menu click Print Draft 2 In the Overprint Setup window left click OK The side of the questionnaire you want to print must be visible in the preview pane i e to print the rear of the questionnaire you will need to highlight a row of data that appears on that side then To print a finished questionnaire see Overprinting 12 Modifying an Existing Questionnaire Opening an Existing Questionnaire 1 On the toolbar left click ml or alternatively in the File menu point to New and then click From RSQ Response Sheet QuestionnaireFile 2 In the Select RSQ window locate and click on the file you require and then click Open 3 This will open an up an editable version of a pre designed questionnaire from the questionnaire library Editing an Existing Questionnaire Once you have opened an exist
14. art can also be viewed amended before creating the report See formatting reports 1 On the toolbar left click a or alternatively in the Process menu point to Reports and then click Pie Report 2 In the Report Setup window left click OK 3 A preview of your pie chart report is now displayed WWhatis your year of study The campus provides a student friendly Option Oty Perc environment 1 Undergraduate Level fie 40 2 Level 402 21 J Level 431 23 4 level4 284 13 Blank 61 oh a Mutt a 0 Option Oty Perc 1 Strongly Agree 142 T 2 Agree 1296 68 3 Disagree z297 16 d Strongly Disagree 2 4S gt Not Applicable 24 PH Blank Da pH a Mut 2o 0 What is your home campus Option Qty Perc 1 Uxbridge 12350 71 2 Runnytmeace 0 0 3 Osterley 96 21 d Postgraduate 105 6 Blank BS g am satisfied with the local transport services Option Oty Perc 1 Strongly Agree 146 4 pee 1 2 Agree 1004 83 2 Disagree G59 19 2 Wut a 0 d Strongly Disagree 36 pH 5 Not Applicable 240 13 3 3 Are you an international student Blank 3 BM Option Oty Perc s hiui 0 0 4 To save the report as in a PDF HTML or RTF format click 5 To close the report click E 30 Creating a Bar Chart Report Before you create a bar chart report it is important to add a title and format the report The appearance and settings of the bar chart can also be viewed amended before creating t
15. as wih Double penada ag 40 49 y gewa Abandon 4 To save the filter you have just created click on Tab1 Combination Click Add Current Filter Options To Library In the Filter Options Name window type in an appropriate name for the filter and click OK 5 Click Save to exit You will be asked to confirm filter changes before saving should any changes have been made to the filter 26 Applying a Data Filter 1 In the Data View window right click anywhere in the table In the pop up menu left click Filter 2 Inthe Filter Data window make sure that the Data Filter On box is ticked and the Batch Filter On box is unticked 3 Click on Tab 2 Data In this window below right click in the table to edit the boolean Statement Filter Data Jog Use the right mouse button to modify filter details 4 To save the filter you have just created click on Tab1 Combination Click Add Current Filter Options To Library In the Filter Options Name window type in an appropriate name for the filter and click OK 5 Click Save to exit You will be asked to confirm filter changes before saving should any changes have been made to the filter The boolean statement is laid out in a table Each statement is numbered in the left hand column By right clicking in the No column and then clicking on either Insert Above Insert Below or Delete from the pop up menu you can add remove statements easily Simply right
16. d data will be shown now 1 You can choose to view just your filtered selection of data in the Data View window 2 Right click anywhere on the table in the pop up window left click Filtered Shown 3 Only the files to be reported on will be on view now Deleting Individual Data Records 1 Right click on any questionnaire data record in the table 2 Inthe pop up menu left click Delete 3 Inthe Confirm window click OK 25 Filtering Scanned data By filtering the scanned data records you are able to choose what data your reports will be based on Filtering is the way you choose data to be included excluded in reports Applying a Batch Filter 1 Inthe Data View window right click anywhere in the table In the pop up menu left click Filter Filter Data Joe 1 Combination 2 Data 3 Batch 4 Lookup 5 Numeric l Data Filter On Filter Library v Batch Filter On Add Current Filter Options To Library Numeric Filter On Filter Boolean And Or 2 Inthe Filter Data window make sure that the Batch Filter On box is ticked and the Data Filter On box is unticked as above 3 Click on Tab 3 Batch In this window below type in the batches you want to include using the rules stated p E Filter Data i 1 Combination 2 Data J Batch 4 Lookup 5 Numenc E Eher Siring Erie numbers of batches t be flere J t balh rurmiitry wih corneas eg i411 indicate ang
17. d out on your printed questionnaire to avoid people being tempted to use them For example if you have 5 response boxes available but only use the responses Yes or No the Block Out Unused Responses box can be checked so three of the boxes on the printed questionnaire will be greyed out note this function may not work with all scanners please check Allowed Response Selection If the person filling in the questionnaire is only required to enter one response to this question the One of Many radio button should be checked If the person can have multiple responses to a question the Many of Many radio button should be checked Critical Data If it is essential that the response from a question is filled in on the questionnaire this box should be checked During scanning any questionnaires that do not contain this critical data will be detected and you will be alerted If the Critical Data is box checked then any questionnaires that do not have a response for this question will be rejected when scanned unless this option has been turned off in the Scanning Options See understanding critical data for further information 1 Saving a Questionnaire 1 On the toolbar left click El or alternatively in the File menu click Save 2 In the User Specified Questionnaire No window type in a number maximum of two digits in length which will identify this questionnaire from others click OK 3 In the Select RSQ window type in
18. ee ee ee ee eee ee ee ee ee 22 Scanning Problems During scanning one of the following sheet errors may be reported Incorrect sheet fed Document No expected Skew error Black test error White test error Invalid front overprint alignment Invalid rear overprint alignment Invalid front checksum Invalid rear checksum Incorrect front questionnaire number Incorrect rear questionnaire number Incorrect front installation number Incorrect rear installation number Duplicate sheet number Unexpected sheet number Unexpected pre printed document code If you find that you are scanning sheets and they are not being recognised i e the sheets are not being either rejected or accepted then you are feeding the sheet into the scanner incorrectly Re feed the sheets correctly to resolve the problem For more information on these errors press F1 whilst in SoeedQuest and search for the error you are receiving 23 Viewing Editing Questionnaire Data Files Viewing Scanned Data 1 Load the scanned data ee by opening a questionnaire from the Library 2 On the toolbar left click or alternatively in the File menu click View Data It is possible to click E at any time to switch between the questionnaire editing interface view and the data view 3 In the data view each scanned questionnaire will appear in the table referenced by a sheet number a batch number a batch title and optionally a lookup OO000 5 First Im
19. eedwell Technical Support Unnecessary alteration may result in the software not being able to communicate with the scanner Contact Speedwell Software Support for further advice 36 Using Lookups It is possible to pre identify certain questionnaires ones that have a lookup line printed on the form using details from an existing database or spreadsheet Data saved as a csv or comma separated values can be imported into SoeedQuest You have full control of selecting how many and which fields are used for lookups so the questionnaire can be personalised to any level desired i File Edit View Insert Format Tools Data Window Help amp x ye arial 10 BZU a E14 X fe A B amp D Post Trust Consultant Start finish 1 TrustA Dr Bloggs 01 09 2003 30 11 2005 2Trust amp DrSmith 01 09 2003 30 11 2003 3 Trust B DrEvans 01 09 2003 30 11 2003 4 Trust C Dr Brown 01 09 2003 30 11 2003 5 Trust D Dr Patel 01 09 2003 30 11 2003 1 2 3 4 5 6 fi 5 z 10 M 4 gt rh testlookups Ready The screenshot above shows a csv file opened within Excel here you are able to see that there are five fields Post Trust Consultant Start and Finish There are currently only five records stored this test data which covers posts 1 to 5 this simple file will be used to show how lookups can be used Any field or number of fields from any record or number of records can be overprinted onto a questionnaire in the text areas available
20. eferable if you are using a machine that has email facilities to enable you to obtain software updates and allow files to be exchanged easily if required during a support call Telephone It is advisable when making a support call to have the software running on a computer that you have access to so that queries can be dealt with step by step Support If you have a question about SoeedQuest you can contact Speedwell using one of the methods below By Phone 01933 445820 By Fax 01933 445829 By E Mail support speedwell co uk Installing Your Software Simply put the CD into your disk drive and the installation will autorun If this feature is disabled on your computer navigate to the CD drive from Windows Explore and click Setup Installation Number During installation of the SoeedQuest software on a computer you are asked to give a unique Installation No This number is then overprinted onto all questionnaires printed from this machine The purpose of this is to identify where questionnaires originated it is part of the verification features of the software This is particularly useful if you have a number of machines using SpeedQuest within an office maybe one computer per department running SpeedQuest for example In this situation if questionnaires become mixed up scanning will halt and alert you which will save you scanning incorrect questionnaires into a data file which in turn will save you time Registering SpeedQuest
21. he report 1 On the toolbar left click O or alternatively in the Process menu point to Reports and then click Bar Chart Report 2 In the Report Setup window left click OK 3 A preview of your bar chart report is now displayed Whatis your year of study The campus provides a student friendly Option Qty Perc o 500 i000 1500 2000 environment Undergraduate Lewel 1 F66 40 Levez qz 21 Levels 431 23 Level 4 254 13 Blank 6 ooo hilt a 0 Option Qty Perc o soo i900 1500 2000 arongly Agree 1420 7T Agree 1296 82 Disagree z 7 16 Strongly Disagree 1 4 Not Applicable 29 2 Blank D3 3 What is your home campus Autti 0 0 Option Qty Perc o 500 1000 1500 2000 Uxbridge 1260 r1 i Funnymeade a 0 Osterley 396 21 Postjraduate 105 6S Blank Be 3 hluti a 0 am satisfied with the local transport services Option Qty Perc o 500 i000 1500 2000 Strongly Agree 146 8 Agree 1004 82 Disagree 363 19 Strongly Disagree 96 p Not Applicable 240 12 Are vou an international student Blank 59 3 Option Qty Perc o 500 1000 1500 2000 haut 0 0 Yes 207 11 i Ho 154r 41 Blank 156 hiti a 0 am satisfied with on campus shopping facilities Option Qty Perc o 500 i000 1500 2000 Strongly Agree 4 Eisis farag BED PO E 4 To save the report as in a PDF HTML or RTF format click 5 To close the report click E 31 Creating a Frequency Table Report Before you create a freque
22. ick taal to save then to exit the editor Inserting Text into a Questionnaire 1 In the questionnaire editing window left click the row where you want your text to appear check in the preview pane to confirm its position 2 Once you have verified the position double click that row Or right click the row and from the pop up menu click edit 3 In the Edit Text window type your text and format if required 4 Left click to save then to exit the editor Inserting Questions 1 In the questionnaire editing window left click the row where you want your question to appear check in the preview pane to confirm its position 2 Once you have verified the position double click that row Or right click the row and from the pop up menu click edit 3 In the Edit Text window type your question and format text if required 4 Left click to save then to exit the editor Inserting Responses to Questions 1 In the questionnaire editing window left click the row where you want your responses to appear check in the preview pane to confirm its position 2 Once you have verified the position right click that row and from the pop up menu click Responses 3 In the Edit Responses window next page enter your responses 4 When you have inserted your responses click Save to exit this window and update your questionnaire Edit Responses Window Cher ResponseTet Code Score 1 1 2nd 2 3rd 3 nm amp Ww fo nm amp
23. imum of two digits in length which will identify this questionnaire from others click OK 3 In the Select RSQ window type in an appropriate filename for the questionnaire left click Save 4 You have now saved this questionnaire to the Questionnaire Library 14 Printing Questionnaires Producing questionnaires couldn t be more simple The required questionnaire is selected from the library the appropriate stationery loaded into a laser printer the number of questionnaires required entered into the system The software then overprints the questions along with any category information producing the finished questionnaires ready for circulation Printer Alignment Pre printed response sheets always have an ID line This line is found at the top of a sheet see below During overprinting marks are made on this ID line which identifies the sheet when scanned It is essential that the printer is aligned correctly or the marks will be misread by the scanner and the sheet rejected See How OMR Scanning Works page 21 to understand this further Below are the tops of the two different response sheets which are aligned differently Sheet Type 1 Sheet Type 2 Sheet Type 1 Alignment 1 From the Configure Menu select Align Overprint 2 Inthe Align Overprinting Window shown below click the Print Test button to overprint alignment marks onto your response sheet 3 The diagram below shows where the alignment marks should be
24. ing frequency counts and easy to interpret graphics such as pie charts are produced automatically If you wish to perform more detailed analysis a data export facility is provided Scanned data for the same questionnaire may be selected from the library and then combined to form composite reports Sub set reports may be produced using pre defined filters or by filtering on the group responses to individual questions Create a Report from all Scanned Data 1 In the Data View window See viewing data confirm that all data is available by looking in the status bar If only a filtered selection of data records are available this will be indicated here Remove all filters if necessary 2 Now you are able to produce reports that includes all of the scanned data Including Excluding Questions for Reporting In the questionnaire editing window you can see the questions that will be included in reports by looking in the Rep column 1 In the questionnaire editing window each row that will be included in reports will have YES in the Rep column 2 To include exclude questions from reports right click on a piece of text in the pop up menu left click on Use In Reports a tick next to Use In Reports in this pop up menu indicates that this question is to be included in reports 29 Creating a Pie Chart Report Before you create a pie chart report it is important to add a title and format the report The appearance and settings of the pie ch
25. ing questionnaire you are able to edit text titles questions and responses save and print in the same way as you would with a new questionnaire see previous pages Moving Text or Questions to a Different Place on the Questionnaire 1 In the questionnaire editing window left click the row where the text appears check in the preview pane to confirm its position 2 Right click on this row in the pop up menu click move 3 In the move text window type in the number of the row you want to move the text to then click OK Please note that you can only move text to a row with the same link no 4 The text or question will now be in its new position 13 Questionnaire Libraries Having generated a questionnaire it is given a title and stored in the questionnaire library ready for printing New questionnaires may be added existing questionnaires may be deleted and existing questionnaires may be modified Opening a Questionnaire from the Library 1 On the toolbar left click or alternatively in the File menu click Open 2 In the Select RSQ window locate and click on the questionnaire you require and then click Open 3 This will open an up an non editable version of a questionnaire from the questionnaire library ready for scanning or reporting Saving a Questionnaire 1 On the toolbar left click El or alternatively in the File menu click Save 2 In the User Specified Questionnaire No window type in a number max
26. ks If no response has been recorded for a question on a questionnaire it is called a blank To represent questions yielding no responses leave this box unchecked To omit blank results check this box Omit Date of Printing To include the date of printing at the bottom of the report this box should be unchecked To omit the date of printing from the report check this box Omit Page Numbering To include the page numbers at the bottom of the report this box should be unchecked To omit the page numbers from the report check this box Use Means Where Appropriate Only check this box if you have used scores in the questionnaire see advanced features for further details Advanced Report Settings Click the Advanced button to view the Report Header Settings Report Header Omit Speedquest Title Omit Quantity of Sheets Omit Applied Filter Details Omit Data File Name Omit Chent Name M Abandon By ticking any of these options parts of the report header can be omitted 34 Advanced Features Exporting Scanned Data for External Reporting 1 On the toolbar left click or alternatively in the File menu click Export 2 In the Export Options window below choose whether to include a Header and Record ID info in the export by checking the appropriate boxes Export Options Ww Export with Header Export Data C Chars Codes Texts Scores 3 Now click one of the radio buttons in the Export Data bo
27. lbar left click i or alternatively in the File menu point to New and then click From RSD Response Sheet Definition File 2 In the Select RSD window locate and click on the file you require and then click Open 3 This will open a completely blank template of a questionnaire Printing a Data Grid By printing a data grid on a pre printed form you will be able to see exactly where on a questionnaire each text and response field will appear with the corresponding number No from the questionnaire editing window The data grid is like a layout plan of the form and cannot be edited itself 1 On the toolbar left click al or alternatively in the File menu click Print Grid 2 In the Overprint Setup window left click OK The side of the questionnaire you want to print a grid for must be visible in the preview pane i e to print a grid of the rear of the questionnaire you will need to highlight a row of data that appears on that side then check that the rear of the questionnaire is visible in the preview pane before printing a data grid Inserting a Title for Questionnaire 1 In the questionnaire editing window left click the row where you want your title to appear check in the preview pane to confirm its position 2 Once you have verified the position double click that row Or right click the row and from the pop up menu click edit 3 In the Edit Text window type your title and format text if required 4 Left cl
28. lways Numeric Blanks C Never Always Response Multimarks C Never Critical Always Response Blanks C Never Critical Always Number Checks on Sheet Ignore Installation Number Ignore Questionnaire Number Ignore Sheet Count Number Ignore Duplicate Numbers 2 Click Save to update your scanning options 21 Scanning Questionnaires 1 Prepare the scanner and insert a batch of questionnaires ready to scan Feed the sheets through the scanner with the clock track the row of black timing marks towards the front or bottom of the machine 2 Open the required questionnaire see Opening a Questionnaire from the Library 3 Once the correct questionnaire has been selected to scan check your scanning options 4 Click or alternatively from the Process menu click Scan 5 In the Scan Batch window below you can see the automatically generated batch number in the window header 6 By default the batch title of the last scanned batch will be displayed Click Continue to accept this title or edit the title if required Scan Batch 69 Title SUM2030 7 In the Scanning window below you can see the number of forms scanned successfully the number of forms rejected and the status of the scanning procedure Scanning Accepted Rejected Sheets Scanned ae E cance Polling Status Please Wait j EN EAEN EEN EAEN ENEN EAEN SAEN EEN ENEN ee ee ee ee ee ee ee ee ee a ee te i ae ee
29. ncy table report it is important to add a title and format the report The appearance and settin creating the report 1 On the toolbar left click or alternatively in the Process menu point to Reports and then click Frequency Table Report 2 In the Report Setup window left click OK 3 A preview of your frequency table report is now displayed Whatis your home campus Are you an international student Where do you live during term time How long is your normal journey time to University one way My overall experience at Brunel so far has been a positive one The campus provides a student friendly environment am satisfied with the local transport services Option Uxbridge Blank Yes In my permanent h Blank Less than thirty min Longer than two ho Strongly Agree Not Applicable Strongly Agree Not Applicable Strongly Agree Nat Annlicahle Qty Perc Option 1350 71 Runnymeade 53 3 Multi 201 11 No 924 49 JIn a hall of residenc 68 3 hutti 1104 58 An hour 41 2 Blank 207 11 Agree 6 0 Blank 142 7 Agree 29 2 Blank 146 32 Agree 24 13 Rlank Qty Perc Option 0 0 Osterley o 0 1547 31 Blank 54 3 lIn a hall of residenc o 0 397 21 Ninety minutes 116 6 hluti 1373 72 Disagree 112 6 Multi 1296 68 Disagree 59 3 Multi 1004 53 Disagree 59 3 hdi tti 4 To save the report as in a PDF HTML or RTF format click 5 To close the report click Ci 32 Qty Perc 396 2
30. on message will appear to confirm your import was successful 6 Now by clicking on you will be able to view the data you have imported Continue the above process with all the questionnaires you would like to import 42
31. or Overprint Rear 3 If this is the first time you have overprinted this questionnaire this warning message will be shown Current questionnaire is still in draft Form After overprinting you will no longer be able to modify the questionnaire details IF you intend to continue modifications the use the File Print Draft menu option to see a sample overprinted sheet Continue with overprinting 4 Click YES to continue 5 In the Overprint Sheets window as below enter the number of questionnaires you want to overprint and left click Continue Quantity to overprint 6 Inthe Overprint Setup window click OK to overprint the questionnaires The side of the questionnaire you want to overprint must be visible in the preview pane i e to overprint the rear of the questionnaire you will need to highlight a row of data that appears on that side then check that the rear of the questionnaire is visible in the preview pane before overprinting 18 Scanning After completion the documents are scanned into a data file that is stored under the appropriate questionnaire title in the questionnaire library Any number of scanned files may be stored under a questionnaire title How OMR Scanning Works Response sheets are scanned through an OMR scanner Each sheet contains small circles referred to as bubbles that are filled in by the respondent OMR cannot recognize hand printed or machine printed characters an image
32. port Batch 0411 2002 11 01 37 OOO00 G First Import Batch z 0411 2002 11 01 37 OO000 5 First Import Batch E In 0411 2002 11 01 37 4 Each row in the table represents an individual data record for each questionnaire scanned Viewing Individual Data Records 1 Double click on any questionnaire in the table 2 In the Edit Sheet window below which pops up you can view or edit any of the data in the record J Texts Numerirns ss Respnnsea 13 14 Previous leaming was good prel Strongly agree 15 Yves 13 i 17 3 Understand leaming cuicomes4 Strangly agree 13 Yves 13 4 Challenging 1 Sirorgy agree 21 YjYes 21 v 3 Any responses that are blank or contain multimarks will be highlighted in this window To change the colour of these highlights click defaults in the Configure menu In the Application Defaults window make any changes necessary 4 Edit any of the responses by right clicking the response and then left clicking an alternative response from the pop up menu to select it 5 Click either Save or Abandon changes to close this window 24 Show All Data If you only have a filtered selection of scanned data on view in the Data View window right click anywhere on the table click Filtered Shown All scanned data will be shown now Show Filtered Data If you have all scanned data on view in and have applied a filter right click anywhere on the table click Filtered Shown All scanne
33. printed Top of Sheet This i the 36th Black White test top This i the 1st Black White lest top eo annann 5 These are the timing marks This is the 1st Black White test bottom 4 If these marks do not appear like this on your sheet adjustments need to be made in the Align Overprinting Window Make adjustments as necessary and continue to print test sheets until these marks are aligned Last Aligned Printer ispeadwallserverKiyocers FS 3750 Printer o Align speedwellsenenhyocera FS 3750 Align overorini maks byvanang the positional values and using Punt iest to check Align the maka in order Primary Secondary and Tertiary Primary Mark d6th Black White test Top fi 00 Increase valne to move night decrease to move lat 100 Increase value to move down decrease to move Lp Aligaing the Primar Mark effects the positions of the other marks Secondary Mark Tet Black White test Top 1000 5 increase value to move night decrease to move let Tertiary Mark Tst Black White test Gottom 1000 Increase value lu move doen decrease lu move up E Printtest w Dune 3 Cancel 16 Sheet Type 2 Alignment 1 From the Configure Menu select Align Overprint 2 Inthe Align Overprinting Window shown below click the Print Test button to overprint alignment marks onto your response sheet 3 The diagram below shows where the alignment marks should be printed Top of Sheet Top Right Skew Mark a timing marks Bo
34. rsiwicren yes 12 345 2 yee am 24 lE The demonstrator us yes 1 25 45 2 yes 25 17 The demonsteiorpre yes L23445 2h 18 The damorstretor all VEB 1 23245 i TEE a 2 19 The demonstrator hel yee 12345 z yas e SD Which aspeclal ihe t yeso 12 345 z yag 29 21 Which aspectofihe yes 12 345 yi3 30 s YES rea Ji YER rg r d VEE fe i dd ves red z J4 yes oe e eee eee eo ee ee ae a ae 35 VES po ka F Questionnaire Editing Window Preview Pane Status Bar The status bar shows the filename or Draft if the questionnaire has not been saved a reference to the user specified questionnaire no and the number of scanned data records currently stored for this questionnaire If any report filters are on this will be indicated here Each of the columns in this screen are described on the next page Tool Bar ie Pit Bar Chart Frequency Open new Open new y ew Exit Report Report Rs ort from RSD from RSQ Data Text Applicaton pe p p ae Hae aal So k B E Open existing Save current Print Print Overpnnt file file Grid Dra ft rd a At the top of the questionnaire editing window there are a number of headings see next page for a more detailed description Reference No This column contains the unique identifier for data entries it corresponds to the area on the form where the text will appear see data grid Text In this column textual data such as questions or headings can
35. sted the 1994 World Cup Finals Option Qty Perc 1 0 France a 0 2 00 Germany 1 20 4 71 USA 2 40 4 0 italy 1 20 9 0 Japan 1 20 Blank 0 Oo Mean O40 If you use scoring for one response on a sheet you must enter scores for all the responses it is not possible to just add a score for one response To add a mean score value added to your report as above simply select to Use Means where appropriate when formatting the report 40 Merging Scanned Data One of the advanced features of SoeedQuest is it s ability to merge scanned data Lets say three campuses each produce a questionnaire with the first 10 questions and responses that are the same but the rest of the responses are campus specific Each campus will have a scanned data file for the questionnaire to produce reports with By using the functions included in SpeedQuest it is also possible for these three separate data files to be merged into one in order to create reports using the common data collected from the first 10 questions This is achieved by exporting the data from each of the three scanned data files and importing each of these into a new questionnaire to create a combined data file to report from Merging Scanned Data Step 1 Export the raw file data from the questionnaires that you would like to merge 1 Open the rsq holding the data you want to export 2 From the Process Menu click Export Raw Data 3 In the Select Export
36. ttom of Sheet Bottom Right Skew Mark 4 If these marks do not appear like this on your sheet adjustments need to be made in the Align Overprinting Window Make adjustments as necessary and continue to print test sheets until these marks are aligned 23 NEMEC NEN SEAN NEA NEN Ot AE NE ENE at A ENE A NE AE AEA AE AE A EE AA NE NEE AE AE A EA ENE A AENEAN AE AE ENE NE AE A AEN RENE EE AEA AEE NEE AEA NEN EAE EN AE NE Align Overprinting Last Aligned Printer speedwellserver Kyocera FS 3750 Printer To Align speedwellserver Kyocera FS 3750 Align overprint marks by varying the positional values and using Printtest to check Align the marks in order Primary Secondary and Tertiary Primary Mark Top left skew mark 100 ve Increase value to move right decrease to move lett ww 100 Increase value to move down decrease to move up Aligning the Primary Mark effects the positions of the other marks Secondary Mark Top right skew mark 1000 i Increase value to move right decrease to move left Tertiary Mark Bottom right skew mark 1000 j Increase value to move down decrease to move up Printtest wv Done X Cancel 17 Printing a Finished Questionnaire Overprinting 1 Check that your overprinting configuration is set up correctly in Overprinting Options and that your printer is aligned correctly in Printer Alignment 2 On the toolbar left click al or alternatively in the Process menu click Overprint Front
37. up Is read 1 Inthe Data View window right click anywhere in the table In the pop up menu left click Filter 2 Inthe Filter Data window make sure that the Lookup Filter On box is ticked 3 Click on Tab 4 Lookup In this window the lookup name and the range of values available are shown 4 If you right click on a lookup name a pop up menu will appear with the range of values available 5 Filter Data 1 Combination 2 Data 3 Batch 4 Lookup Port 1 Daval UHoellaomerhirn Hoaenitol kdr Thamar i Satesteuteuesteutsersucsteussucstesess caus All Values Post 1 Chesterfield Dr Grundman Gr Ashton Or Dear Post 1 Chesterfield Dr Cooke Post 1 Royal Hallamshire Hospital Mr Thomas Post 1 Royal Hallamshire Hospital Mr Bull Mr Parker Post 2 Chesterfield M r Everitt Mr kumar Post 2 Chesterfield Mr James Post 2 Royal Hallamshire Hospital Dr Gleeson Dr Lobo Dr McAlindon Post 2 Royal Hallamshire Hospital Dr Grunewald y DOVE X Abandon Use the right rr 5 Left click to select the value required in the menu Repeat as necessary with any other lookups available 6 Click Save to exit You will be asked to confirm filter changes before saving should any changes have been made to the filter 39 Using Scores Scores can be added when inserting responses to questions The score value will then be printed on all reports next to each response in brackets Who ho
38. x to confirm which information is to be exported you can choose to export either chars codes texts or scores Click Continue when you are happy with your options 4 In the Select Export File window type in an appropriate filename for the export file left click Save 5 You have now saved this export as a csv file Organizing Backing Up Questionnaires RSQ files can contain large amounts of data collected from scanned responses which if inadvertently lost could have devastating effects Therefore we would recommended that you organize and periodically back up your RSQ s One method of organising your files to avoid accidental loss would be to create two folders named RSQ Templates any questionnaires designed in SoeedQuest can be saved here for the purpose of editing Only overprinted questionnaires need to be copied to the RSQ Data folder RSQ Data where you would save questionnaires that have been overprinted and have expect scanned response data It would be advisable to back up this folder regularly 35 Port Configuration The software will normally be configured correctly for your particular model of scanner 1 Select Port from the Configure menu Communications Parameters Port Parity C COMS f None C COME C Odd C COM C Even C COMB Data Bits f 6 bits C 4800 C 7 bits 9600 f 19200 Stop Bits C 38400 1 bit C 2 bits 2 These settings should not be changed unless by the advice of Sp
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