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HP Deskjet 5400 series User`s guide

1. sse nnne senes 15 Ul EET 15 Networking 4 er eene ner eite dete cene E reda re eed lead repente tees 15 Print photos deed ido 16 Pririt borderless photos 2 e ene etie ee ge ee un 16 Print photos with a border sssssssssssssssseenenerene enne nnne 18 HP Real Life technologies corone ite dens leere ree idee Dee 19 Photoprift cartridge cisco eee reete tci e Re e ende eed ca 20 PhOtORE ie Ret etae ita ein caliee heures 21 Maximum dpl 52 5 c ri eterno enya dads eei REFER MAPS 21 Advanced color settings roer irene 1 220cct dida 22 gt iid A Renee ere Ree dette n teta tet M ite iex cus 22 Store and handle photo Paper ooooococcccccccccconccooononcnnnncncnnncnnannnnnn ono nn nnnn cnn nnnannnnnnnns 23 Save money when printing photos ssseeee eee 23 Other photo projects iore pL tec rete tue erui ice dip d e UP ces in der netics 23 Share photos with friends and family 24 Print photos from a digital camera ssssssssseeeee 25 About PictBridge iii a EE een 25 PictBridge printing it pi 25 Print other documents sessssssse eem ener 27 ELI RE 27 Letters iiio A epe ER e ese e aded Pe biet 28 Documents 2 niente iD 29 Envelopes v 30 Brochures oit ase 31 Greeting Cards cie eei iia 33 Postcards xui teo ise A eee 34 Nir e urer c ES 35 labels ere e EL ede xe ede ee de Ped ep det ode exe edle eed 35 I
2. Objective Action Shrink or enlarge the document to fit Select the Scale to fit check box on the target paper size Print the document at its original size Do not select the Scale to fit check on the selected paper size box 5 Select any other print settings that you want and then click OK HP Deskjet 5400 series Shrink or enlarge text and graphics Use this feature to shrink or enlarge printed text and graphics without changing the paper size Follow these steps to shrink or enlarge text and graphics 1 Open the Printer Properties dialog box 2 Click the Effects tab 3 Inthe of normal size box type the percentage by which you want to shrink or enlarge the text and graphics One hundred percent represents the actual size of the text and graphics Type a number less than 100 to shrink the text and graphics Type a number greater than 100 to enlarge the text and graphics 4 Select any other print settings that you want and then click OK Watermarks Watermarks appear as background printing on documents Apply an existing watermark Follow these steps to apply an existing watermark to a document 1 Open the Printer Properties dialog box 2 Click the Effects tab 3 Click a watermark in the Watermarks drop down list If you do not want to use one of the listed watermarks create a new watermark 4 Choose one of the following actions f you want the watermark to appear on the first page only
3. Preserve Layout Flip Pages Up Select any other print settings that you want and then click OK The printer prints the odd numbered pages first After the odd numbered pages have been printed reload the printed pages with the printed side facing up according to the document orientation portrait or landscape Portrait 49 Chapter 8 Landscape 6 Click Continue to print the even numbered pages Resize a document 50 Use the printer software for either of these tasks e Print a document on a paper size different from the size for which it is formatted e Shrink or enlarge text and graphics on the printed page Print on a different paper size Use this feature to print a document that is formatted for one paper size on another paper size Doing this can be useful if you do not have the correct paper size available For example if you have created a document that is formatted for letter size paper but you do not have any letter size paper available you can print the document on another paper size that is available Follow these steps to resize the document for a different paper size 1 Open the Printer Properties dialog box 2 Click the Effects tab 3 Select the Print document on check box and then click the target paper size in the drop down list The target paper size is the size of the paper on which you are printing not the size for which the document was formatted 4 Doone ofthe following
4. 3 Open the printer Toolbox 4 Click Calibrate Color 5 Click Start and then follow the onscreen instructions ES Note This feature might not be available in your operating environment Calibrate print quality Perform a print quality calibration if light or dark horizontal lines appear in documents that are printed with the tri color and black print cartridges Before performing a print quality calibration clean the print cartridges and then reprint the document If the lines still occur perform a print quality calibration Follow these steps to calibrate print quality Load Letter or A4 plain white paper in the In tray Verify that both a black and a tri color print cartridge are installed in the printer Open the printer Toolbox Click Print Quality Calibration Click Continue and then follow the onscreen instructions NANA ES Note This feature might not be available in your operating environment Automatically clean print cartridges If your printed pages are missing lines or dots or if they contain ink streaks the print cartridges might be low on ink or might need to be cleaned If the print cartridges are not low on ink follow these steps to clean the print cartridges automatically 1 Open the printer Toolbox 2 Click Clean the Print Cartridges 3 Click Clean and then follow the onscreen instructions User s guide 59 Chapter 10 If your documents are still missing lines or dots after cleaning
5. 70 2 3 Slide the paper forward until it stops Slide the paper guide firmly against the edge of the paper Do not press the guide so firmly against the paper that the paper bends or curls Check the printer properties Open the Printer Properties dialog box and verify the following options Tab Setting Size is An appropriate paper size Paper Quality Type is An appropriate photo paper Print Quality Best or Maximum dpi Colors are tinted or incorrect If colors in photos appear tinted or incorrect follow these steps 1 e Verify that neither print cartridge is low on ink If neither print cartridge is low on ink proceed to step 2 Align the print cartridges Reprint the photo If colors are still tinted or incorrect calibrate the color Both a photo print cartridge and a tri color print cartridge must be installed for color calibration Reprint the photo If colors continue to appear tinted or incorrect open the Printer Properties dialog box click the Color tab and then click the Advanced Color Settings button Adjust the colors by using the Advanced Color Settings dialog box Horizontal lines appear on a photo If light or dark horizontal lines appear on photos follow this procedure 1 2 3 Clean the print cartridges Reprint the photo If horizontal lines still occur perform a print quality calibration HP Deskjet 5400 series A black and a tri color print cartridge mu
6. Document does not reflect the new print settings The printer settings might differ from the software program print settings Select the appropriate print settings within the software program User s guide 75 Chapter 11 Problems with borderless documents Borderless printing guidelines When printing borderless photos or brochures follow these guidelines e Verify that the paper size that is specified in the Paper Size drop down list on the Printing Shortcuts tab matches the size of the paper that is loaded in the In tray e Selectthe appropriate paper type in the Paper Type drop down list on the Printing Shortcuts tab e f printing in grayscale select Print in high quality grayscale on the Color Option drop down list on the Printing Shortcuts tab e Donot print borderless documents in ink backup mode Always have two print cartridges installed in the printer when printing borderless documents Streaks appear in a light portion of a photo If streaks appear in a light portion of a photo approximately 63 mm 2 5 inches from one of the long edges of the photo try the following solutions Install a photo print cartridge in the printer Rotate the image 180 e Open the Printer Properties dialog box click the Paper Quality tab and then set the Print Quality to Maximum dpi Horizontal lines appear on a photo If light or dark horizontal lines appear on photos 1 Clean the print cartridges 76 HP Deskjet 5400 seri
7. PictBridge printing In order to print photos directly from a digital camera you need the following items e APictBridge compatible camera e A digital camera USB cable User s guide 25 Chapter 6 26 Check the documentation that came with your camera to ensure that your camera supports PictBridge Follow these steps to print photos from a PictBridge compatible camera 1 Load photo paper into the printer For instructions about loading photo paper click one of the following options Print borderless photos Print photos with a border Connect your camera to the PictBridge port on the front of the printer using the USB cable supplied with your camera Turn on your camera and then set it to PictBridge mode If you do not know how to set the camera to PictBridge mode see the documentation that came with the camera A Note When the camera is connected correctly the Connection light is Ez illuminated The Connection light blinks green when printing from the camera If the camera is not PictBridge compatible or is not in PictBridge mode the Error light flashes Connection light Error light After you successfully connect the camera to the printer you can print your photos Be sure the size of the paper loaded in the printer matches the setting on your camera Refer to the documentation that came with your camera for detailed information on printing from the camera HP Deskjet 5400 series
8. Lower the Out tray Print 1 Open the Printer Properties dialog box 2 Click the Paper Quality tab and then specify the following print settings Size is An appropriate card size Type is Click More and then select an appropriate card type 3 Select any other print settings that you want and then click OK Use the What s This help to learn about the features that appear on the Printer Properties dialog box Booklets Booklet printing automatically arranges and resizes the pages of a document so that when the document is folded into a booklet the page order is correct For example when a four page booklet is printed on both sides of the paper the pages are reordered and printed like this User s guide 37 Chapter 7 38 Guidelines Do not exceed the In tray capacity 100 sheets of paper Prepare to print 1 Raise the Out tray 2 Slide the paper guide all the way to the left 3 Place plain paper in the In tray pushing the paper into the printer until it stops 4 Slide the paper guide firmly against the edge of the paper stack 5 Lower the Out tray Print 1 Open the Printer Properties dialog box 2 Click the Printing Shortcuts tab 3 Inthe What do you want to do drop down list click Booklet Printing 4 Inthe Print On Both Sides drop down list click one of the following binding options Left Edge Booklet Right Edge Booklet 5 Select any other print settings that you want and t
9. Open the Printer Properties dialog box Click the Paper Quality tab and then specify the following print settings Size is An appropriate paper size Type is Click More and then select an appropriate brochure paper or other paper type ES Note Not all paper sizes and types are available for borderless printing Select the Borderless Printing check box Set the print quality to Best Click the Finishing tab set the orientation and then select Print On Both Sides to print on both sides of the paper For more information see Two sided printing Click OK to print Use the What s This help to learn about the features that appear in the Printer Properties dialog box Print brochures with borders 1 2 Open the Printer Properties dialog box Click the Printing Shortcuts tab HP Deskjet 5400 series 3 Inthe What do you want to do drop down list click Presentation Printing and then specify the following print settings Paper Type Click More and then select an appropriate brochure paper Paper Size An appropriate paper size Orientation Portrait or Landscape Print On Both Sides Manually For more information see Two sided printing 4 Click OK to print Use the What s This help to learn about the features that appear in the Printer Properties dialog box Greeting cards To print greeting cards use the Paper Quality tab For great results use HP Greeting Card Paper Guidelines e Un
10. When printing a higher quality document HP recommends that you select a specific paper type Follow these steps to select a specific paper type 1 Open the Printer Properties dialog box 2 Click the Printing Shortcuts tab 3 Inthe Paper type drop down list click an appropriate paper type 4 Select any other print settings that you want and then click OK Print task quick sets Use print task quick sets to print with or save print settings that you use often If you frequently print on envelopes for example you can create a print task that contains the paper size print quality and orientation setting that you normally use for envelopes After creating the print task simply select it when printing on envelopes rather than setting each of the print settings separately ES Note The printer software can save up to 25 print task quick sets Create your own print task or use the specially designed print tasks that are available in the Print Task Quick Sets drop down list 46 HP Deskjet 5400 series Use a print task quick set Follow these steps to use a print task quick set 1 Open the Printer Properties dialog box A Print Task Quick Sets drop down list appears at the top of most tabs 2 Goto Print Task Quick Sets on any tab where it appears 3 Inthe drop down list click the print task that you want to use 4 Click OK d Note To restore default print settings click Default Print Settings in the Ez Print Task Quick Sets d
11. select the First page only check box Ifyou want the watermark to appear on all printed pages leave the First page only check box clear 5 Print the document according to the instructions for the paper type Create or change a watermark Follow these steps to create or change a watermark 1 Open the Printer Properties dialog box 2 Click the Effects tab 3 Click the Edit button The Watermark Details dialog box appears 4 Choose one of the following actions Click the New button Select an existing watermark to change 5 Type the watermark message and then select the message angle and the font attributes 6 After you have set the watermark details click OK User s guide 51 Chapter 8 For instructions about applying watermarks follow the steps for applying an existing watermark to a document Use the What s This help to learn about the features that you see on the Printer Properties dialog box 52 HP Deskjet 5400 series Printer software Use the Printer Properties dialog box to select printing options Use the What s This help to learn more about specific print settings View the Ink Status window for the approximate ink level of each print cartridge Download printer software updates for the latest features and improvements Printer Properties dialog box The printer is controlled by software that is installed on your computer Use the printer software also known as the printer driver to change th
12. To increase the print speed use two print cartridges in the printer Printer software is outdated Outdated printer software might be installed For information about updating the printer software see the software update page Computer does not meet system requirements If your computer does not have enough RAM or a large amount of free space on the hard drive the printer processing time will be longer 1 Verify that the computer hard disk space RAM and processor speed meet the system requirements The system requirements are listed in the reference guide that came with the printer 2 Make space available on the hard drive by deleting unwanted files If you continue to have problems 84 If you continue to have problems after investigating the troubleshooting topics shut down your computer and then restart it If you still have questions after restarting your computer visit HP Technical Support at www hp com support HP Deskjet 5400 series 12 Supplies e Paper e USB cables Paper To order media such as HP Premium Paper HP Premium Inkjet Transparency Film HP Iron On Paper or HP Greeting Cards go to www hp com Choose your country region and then select Buy or Shopping USB cables C6518A HP USB A B 2 meter cable User s guide 85 13 Specifications Printer specifications Printer specifications See the reference guide that came with your printer for complete printer specifications including t
13. automatically 59 print cartridges manually 61 printer body 60 color calibration 59 colortone 22 custom paper size 46 D default print settings 43 digital photos 19 document printing 29 document prints slowly complex documents are printing 84 ink backup mode 84 maximum dpi selected 84 multiple programs are open 83 printer software is outdated 84 system requirements 84 dpi maximum 21 duplexing 47 90 E e mail printing 27 energy consumption 88 envelope printing 30 environmental statement 87 error messages out of paper message 81 estimated ink level 60 Exif Print 22 F Fast economical printing 42 G general everyday printing 43 grayscale printing 43 greeting card printing 33 H Hewlett Packard Company notices 2 HP Image Zone software Downloading 54 HP Instant Share 24 l Image Zone software Downloading 54 In tray 10 incorrect print cartridge 68 index card printing 36 Ink Status window 53 ink removing ink from skin and clothing 61 ink backup mode 14 installing print cartridges 55 Instant Share 24 iron on transfer printing 40 L label printing 35 letter printing 28 lights all lights are flashing 83 PictBridge 9 Power light 7 Power light is flashing 82 Resume light 8 Resume light is flashing 83 lowink 60 M maintenance print cartridges 62 printer body 60 maximum dpi 21 N networking 15 O Other photo projects 23 Outtray 11 P page order setting 45 paper guide 10
14. click the Paper Quality tab and then set the Print Quality to Maximum dpi Rotate the image 180 Photo has an unwanted border The following conditions can create an unwanted border For most paper types If the photo has an unwanted border try one of the following solutions User s guide Align the print cartridges Open the Printer Properties dialog box click the Paper Quality tab and then verify that the selected paper size matches both the paper size that the photo is formatted for and the size of the paper that is loaded in the In tray Verify that no problem exists with the source image For example if you are printing a scanned image verify that the image was not crooked when it was scanned 79 Chapter 11 For photo paper with a tear off tab If the border appears below the tear off tab remove the tab If the border appears above the tear off tab e Align the print cartridges e Verify that no problem exists with the source image For example if you are printing a scanned image verify that the image was not crooked when it was scanned Error messages 80 Out of paper message If you receive an out of paper message follow these guidelines There was an error writing to USB port The printer might not be receiving correct data from another USB device or USB hub Connect the printer directly to the USB port on the computer HP Deskjet 5400 series Two way communication cannot be est
15. list and then click the Change button An Ink Volume slider appears Move the Ink Volume slider toward Light and then click OK 77 Chapter 11 ET Note The colors in the image might become lighter 8 Click OK If the problem persists try the following steps 1 Remove the photo paper and then load plain paper in the In tray 2 Press and hold down the Print Cancel button until the printer starts printing a self test page and then release the button 3 Repeat step 2 until the self test page contains no ink smears Part of the photo is faded If part of the photo is faded follow these guidelines Photo has unwanted border If the photo has an unwanted border follow these guidelines Part of the photo is faded Fading can occur on different parts of a photo Fading occurs on the edges of a photo Verify that photo paper is not curled If the photo paper is curled place the paper in a plastic bag and gently bend it in the opposite direction of the curl until the paper lies flat If the problem persists then use photo paper that is not curled For instructions about preventing photo paper from curling see Storing and handling photo paper 78 HP Deskjet 5400 series Fading occurs near the edges of a photo If fading occurs approximately 25 to 63 mm 1 0 to 2 5 inches from the edge of a photo try the following solutions Install a photo print cartridge in the printer Open the Printer Properties dialog box
16. photo is taken with an Exif Print enabled digital camera Exif Print captures information such as exposure time type of flash and color saturation and stores it in the image file The HP Deskjet printer software then uses this information to automatically perform image specific enhancements to create outstanding photos To print Exif Print enhanced photos you must have the following items e A digital camera that supports Exif Print e Exif Print enabled photo software Follow these steps to print Exif Print enhanced photos 1 Open the photo in an application that allows editing such as HP Image Zone or Adobe Photoshop 2 Open the Printer Properties dialog box 3 Click the Paper Quality tab HP Deskjet 5400 series 4 Inthe Type is drop down list click More and then select the appropriate photo paper type 5 Inthe Print Quality drop down list click Normal Best or Maximum dpi 6 Select any other print settings that you want and then click OK The printer software automatically optimizes the printed image Store and handle photo paper Follow these instructions to maintain the quality of HP brand photo paper Storage e Keep unused photo paper in a plastic bag Store the packaged photo paper on a flat surface in a cool place e When you are ready to print remove only the paper that you plan to use immediately from the plastic bag When you have finished printing return any unused photo paper to the plastic bag
17. print cartridge cradle moves to the right side of the printer and is idle and quiet Press down on the print cartridge and then slide it out of the print cartridge cradle HP Deskjet 5400 series 6 Remove the replacement print cartridge from its packaging and carefully remove the plastic tape Hold the print cartridge so that the copper strips are on the bottom and facing toward the printer 1 Remove plastic tape A Caution Do not touch the print cartridge ink nozzles or copper contacts Touching these parts will result in clogs ink failure and bad electrical connections Do not remove the copper strips They are required electrical contacts 7 Slide the print cartridge at a slight upward angle into the cradle until the cartridge snaps into place User s guide 57 Chapter 10 8 Close the printer cover Align the print cartridges for optimum print quality For information about storing print cartridges see Maintain print cartridges For information about recycling empty print cartridges see Print cartridge recovery T Warning Keep both new and used print cartridges out of the reach of children Set the auto off feature Select the auto off feature to automatically place the printer into idle mode after 30 minutes and to turn back on automatically when print jobs are sent to the printer Selecting auto off cancels the FEMP energy savings mode Follow these steps to activate the auto off feature 1 For
18. the authorized collection location nearest to you For more information regarding return and recycling of HP products generally please visit www hp com hpinfo globalcitizenship environment recycle index html Energy consumption This printer was designed with energy conservation in mind Not only does this save natural resources but it also saves money without affecting the high performance of the printer The printer meets the Federal Energy Management Program FEMP requirements the US government energy savings initiative aimed at reducing power when the printer is turned OFF Energy consumption in standby mode See the reference guide for energy consumption specifications Energy consumption in off mode When the printer is off an amount of energy is still being consumed Energy consumption can be prevented by turning the printer power off then disconnecting the end of the printer power cord from the electrical Source Print cartridge recovery Customers interested in recycling their genuine HP print cartridges can participate in HP s Planet Partner s Program for inkjet cartridges HP offers this program in more countries regions than any other inkjet cartridge manufacturer in the world This program is provided as a free service to HP customers as an environmentally sound solution for these products at end of life To participate simply follow the directions provided on HP s Web site at this address www hp com recycle This serv
19. with the printer e Verify that a black print cartridge is installed If the black text and images on your printouts are faded you might be printing with only the tri color print cartridge Insert a black print cartridge in addition to the tri color print cartridge for optimal black print quality e Verify that the protective piece of plastic tape has been removed from the print cartridges User s guide 73 Chapter 11 74 1 Remove plastic tape Consider selecting a higher print quality Blank pages print The protective piece of plastic tape might still be attached to the print cartridges Verify that the plastic tape has been removed from the print cartridges 1 Remove plastic tape The print cartridges might be out of ink Replace one or both empty print cartridges You might be trying to print a borderless document with only the black print cartridge installed When printing a borderless document always have the tri color print cartridge and a black or photo print cartridge installed Too much or too little ink appears on the page Adjust the ink volume and dry time 1 2 3 4 ow Open the Printer Properties dialog box Click the Advanced tab Click Document Options and then click Printer Features Click Dry Time then select Change in the drop down list and then click the Change button A Dry Time slider appears Move the Dry Time slider toward Less or More Click OK Click
20. 30 cards Prepare to print 1 Raise the Out tray 2 Slide the paper guide all the way to the left 3 Place the cards in the In tray as far to the right as possible The side to be printed on should face down and the short edge should point toward the printer 4 Push the cards into the printer until they stop 5 Slide the paper guide firmly against the edge of the cards 6 Lower the Out tray Print 1 Open the Printer Properties dialog box 2 Click the Paper Quality tab and then specify the following print settings Size is An appropriate card size Type is Click More and then select an appropriate card type Print Quality Normal or Best 3 Select any other print settings that you want and then click OK Use the What s This help to learn about the features that appear in the Printer Properties dialog box 34 HP Deskjet 5400 series Transparencies To print transparencies use the Printing Shortcuts tab For great results use HP Premium Inkjet Transparency Film Guidelines Do not exceed the In tray capacity 30 transparencies Prepare to print 1 Raise the Out tray and then remove all paper from the In tray 2 Slide the paper guide all the way to the left 3 Place the transparencies in the In tray The side to be printed on should face down and the adhesive strip should face up and toward the printer 4 Carefully push the transparencies into the printer until they stop so tha
21. ARON For Windows 2000 click Start click Settings and then click Printers For Windows XP click Start and then click Printers and Faxes Double click the name of the HP Deskjet printer Click the Printer menu and then click Pause Printing Click the Printer menu again and then click Cancel all documents Click Yes Click the Printer menu and then click Resume Printing If there are still documents in the list restart the computer After restarting if there are still documents in the list repeat steps 1 6 If the printer still does not print 1 2 Select the topic below that best describes the problem Paper jam Out of paper message Printer ejects paper Printer is stalled If the printer still does not print shut down and then restart your computer Paper jam Follow these steps to remove a paper jam 1 2 3 4 User s guide Press the Resume button If the paper jam does not clear then go to the next step Turn off the printer Remove the rear access door Press the handle to the right and then pull out the door Remove any paper that is inside the printer by pulling it out from the back of the printer 65 Chapter 11 If you are printing labels verify that a label did not become detached from the label sheet while passing through the printer 5 Replace the rear access door securely 6 Ifthe paper jam cannot be removed from the back of the printer raise
22. Check the list of print cartridges that can be used in the printer a Open the printer Toolbox b Click the Estimated Ink Level tab c Click the Print Cartridge Information button and view the list of print cartridge selection numbers The reference guide that came with the printer also shows the print cartridge selection numbers 4 Check the warranty date on the print cartridge 5 Ifthe print cartridge has the wrong selection number or if the warranty date has expired install a new print cartridge 6 Close the printer cover If the Resume light is not flashing then the problem is solved If the Resume light is flashing visit HP Technical Support at www hp com support Print cartridge problem message If you receive a message about a problem with one of the print cartridges follow these steps 1 Raise the printer cover and remove the print cartridge that was named in the error message 2 Reinstall the print cartridge 68 HP Deskjet 5400 series If the Resume light is not flashing the problem is solved If the Resume light is flashing go to the next step Manually clean the print cartridge 4 Reinsert the print cartridge in the printer and close the printer cover If the Resume light is still flashing the print cartridge is faulty and must be replaced x m d Note You can print with one print cartridge in ink backup mode if you do EA not have a replacement print cartridge available 5 If the Resume light continues to
23. ES Note If your software program includes a photo printing feature follow the e an User s guide instructions that are provided with the software program Otherwise follow these instructions Open the photo in an application that allows editing such as HP Image Zone or Adobe Photoshop Open the Printer Properties dialog box Click the Printing Shortcuts tab In the What do you want to do drop down list click Photo Printing borderless and then select the following options Print Quality Normal or Best 9 Note For maximum dpi quality go to the Paper Quality tab and Z then click Maximum dpi in the Print Quality drop down list Paper Type An appropriate photo paper type Paper Size An appropriate borderless photo paper size Orientation Portrait or Landscape Set the HP Real Life technologies as appropriate Click OK to print the photo 17 Chapter 5 If you printed on photo paper with a tear off tab remove the tab to make the document completely borderless Use the What s This help to learn about the features that appear in the Printer Properties dialog box Print photos with a border Follow these instructions to print photos with a white border Guidelines e Forhigh quality results use a photo print cartridge in combination with the tri color print cartridge For maximum fade resistance use HP Premium Plus Photo Paper Open the file in a software program such as HP Image Zone or Adob
24. HP Deskjet 5400 series User s guide Hewlett Packard Company notices The information contained in this document is subject to change without notice All rights reserved Reproduction adaptation or translation of this material is prohibited without prior written permission of Hewlett Packard except as allowed under copyright laws The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services Nothing herein should be construed as constituting an additional warranty HP shall not be liable for technical or editorial errors or omissions contained herein Acknowledgements Microsoft MS MS DOS and Windows are registered trademarks of Microsoft Corporation TrueType is a U S trademark of Apple Computer Inc Adobe AdobeRGB and Acrobat are trademarks of Adobe Systems Incorporated Copyright 2005 Hewlett Packard Development Company L P Terms and conventions The following terms and conventions are used in this user s guide Terms The HP Deskjet printer is also referred to as the HP printer or printer Cautions and warnings A Caution indicates possible damage to the HP Deskjet printer or to other equipment For example A Caution Do not touch the print cartridge ink nozzles or copper contacts Touching these parts will result in clogs ink failure and bad electrical connections A Warning indicates possible harm to you or
25. Ink Volume then select Change in the drop down list and then click the Change button An Ink Volume slider appears Move the Ink Volume slider toward Light or Heavy HP Deskjet 5400 series A Note If you increase the ink volume move the Dry Time slider toward Ez More to avoid smearing the ink 9 Click OK and then click OK again Document is misprinted Text and images are misaligned If the text and images on your printouts are misaligned then align the print cartridges Document is printed off center or at an angle 1 Verify that the paper is correctly placed in the In tray 2 Verify that the paper guide fits firmly against the edge of the paper 3 Reprint the document Parts of the document are missing or printed in the wrong place Open the Printer Properties and confirm the following options Tab Setting Finishing Orientation Verify the appropriate orientation Paper Quality Size is Verify the appropriate paper size Scale to fit Select this option to scale text and Effects graphics to the paper If parts of the document are still missing the printer settings might be overridden by the software program print settings Select the appropriate print settings from within the software program Envelope is printed at an angle 1 Slide the flap inside the envelope before loading it in the printer 2 Confirm that the paper guide fits firmly against the edge of the envelope 3 Reprint the envelope
26. On Both Sides drop down list click Manually 5 Select any other print settings that you want and then click OK The printer prints the odd numbered pages first 6 Afterthe odd numbered pages have been printed reload the printed pages with the printed side facing up 7 Click Continue to print the even numbered pages Create a bound two sided document Select the type of binding that you want for the two sided document and then follow the steps for that binding Book binding Tablet binding ET Note Book binding is the most common type of binding Book binding 48 Follow these steps to print a two sided document with a book binding 1 Open the Printer Properties dialog box 2 Click the Printing Shortcuts tab 3 Inthe What do you want to do drop down list click Two sided Duplex Printing 4 Inthe Print On Both Sides drop down list click Manually 5 Select any other print settings that you want and then click OK The printer prints the odd numbered pages first 6 Afterthe odd numbered pages have been printed reload the printed pages with the printed side facing up HP Deskjet 5400 series T Click Continue to print the even numbered pages Tablet binding Follow these steps to print a two sided document with a tablet binding 1 2 3 User s guide Open the Printer Properties dialog box Click the Finishing tab Select the following check boxes Print On Both Sides Manually
27. Windows 2000 click Start click Settings and then click Printers For Windows XP click Start and then click Printers and Faxes A list that includes the printers installed on your computer appears 2 Highlight the printer name and then right click to display a list of options 3 Click Properties The Printer Properties dialog box appears 4 Click the Device Settings tab 5 Select Activate the Hardware Auto off feature click On and then click OK ES Note This feature might not be available in your operating environment Align the print cartridges After installing a print cartridge align the print cartridges to ensure the best print quality To align print cartridges 1 Load Letter or A4 plain white paper in the In tray 2 Open the printer Toolbox 3 Click Align the Print Cartridges 58 HP Deskjet 5400 series 4 Click Align and then follow the onscreen instructions ES Note This feature might not be available in your operating environment Calibrate color Perform a color calibration if the colors in photos that are printed with the photo print cartridge consistently look incorrect Before performing a color calibration align the print cartridges and then reprint the photo If the color is still incorrect perform a color calibration To calibrate color 1 Load Letter or A4 plain white paper in the In tray 2 Verify that both a tri color print cartridge and a photo print cartridge are installed in the printer
28. ablished or Printer not responding The printer might not be able to communicate with the computer if the USB cable is too long If you receive this error message make sure that the USB cable is not greater than 5 meters approximately 16 feet 5 inches in length Incorrect print cartridge message The printer can only print when the correct print cartridges are installed If you receive an incorrect print cartridge message follow these instructions Print cartridge problem message If you receive a message stating there is a problem with the print cartridge the print cartridge might be faulty Follow these instructions to resolve the problem Print cartridge carriage is stalled Follow these steps if the printer stalls while you are printing a document Print cartridge is in the wrong slot If you receive this error message the print cartridge is installed in the wrong side of the print cartridge cradle Always install the tri color print cartridge in the eft print cartridge cradle compartment Install the black or photo print cartridge in the right print cartridge cradle compartment Printing in ink backup mode When the printer detects that only one print cartridge is installed ink backup mode is initiated This printing mode lets you print with a single print cartridge but it slows the printer and affects the quality of printouts If you receive the ink backup mode message and two print cartridges are installed i
29. aper jam Paper problems Printer is stalled Print cartridge problems Photos do not print correctly PictBridge problems Print quality is poor Document is misprinted Problems with borderless documents Error messages Printer lights are on or flashing Document prints slowly If you continue to have problems Printer does not print 64 Verify the following Verify the following conditions if the printer is not printing The printer is connected to the power source The cable connections are secure The printer is turned on The print cartridges are the correct print cartridges for the printer and are properly installed The paper or other media is correctly loaded in the In tray The printer cover is closed The rear access door is attached Check the printer lights The printer lights indicate the printer status and alert you to potential problems For more information see Printer lights are on or flashing Check the printer cable connection If the printer cable is attached to a USB hub a printing conflict might exist Two methods are available for solving the conflict Attach the printer USB cable directly to your computer When printing do not use other USB devices that are attached to the hub HP Deskjet 5400 series Check the print queue The printer will not print if a print job is stalled in the print queue To resolve a print job that is stalled in the queue complete the following steps 1 OND
30. are available for your system at this time appears in the HP Software Update window If the computer does not have the most recent version of the printer software installed a software update appears in the HP Software Update window 4 Ifa software update is available select the check box beside the update name Click Install 6 Follow the onscreen instructions e Download HP Image Zone software Installing the printer software update you download from the HP Web site does not update the HP Image Zone software you might have installed on the computer For information about updating the HP Image Zone software see the HP Image Zone Help HP Deskjet 5400 series 10 Maintenance Install print cartridges Set the auto off feature Align the print cartridges Calibrate color Calibrate print quality Automatically clean print cartridges Print a test page View estimated ink levels Maintain the printer body Remove ink from your skin and clothing Manually clean print cartridges Maintain print cartridges Printer Toolbox Install print cartridges When you need to replace print cartridges make sure you have the correct print cartridges for your printer and then install them in the print cartridge cradle Print cartridge combinations For printing most documents use the tri color print cartridge and the black print cartridge When printing photos use the photo print cartridge along with the tri color print cartridge Al
31. computer The printer can be connected directly to a computer on a network and then shared with other computers on the network For instructions about sharing the printer on a network use the printer software CD and follow the onscreen network setup instructions Use an HP Jetdirect print server The printer can be connected to a network by using an HP Jetdirect print server For instructions about using an HP Jetdirect print server see the printer software CD and the documentation that came with the print server ES Note HP Jetdirect print servers are not available in all countries regions User s guide 15 Print photos The printer software offers several features that make printing digital photos easier and improve photo quality Learn how to perform the following tasks Print a borderless photo Print a photo with a border Use HP Real Life technologies to touch up photos Use the photo print cartridge for great colors and virtually grain free photos Get the best combination of speed and quality by using PhotoREt Achieve the highest printing resolution with maximum dpi Improve printed colors with advanced color settings Print an Exif Print formatted photo if you have Exif Print enabled software Prevent photo paper from curling by following the photo paper storage and handling guidelines e Use HP Everyday Photo Paper to save money and ink when printing photos Print borderless photos 16 Use borderless printin
32. ds bes ee eect eii dopo e 72 Priritquality Is DOOE s iiec e Ree haee ee eEE P DR eme dee CREDE REN rd Lae 73 Document is Misprinted oooononnnccccnnnnncnncconcnnoncnncnncnnonnnannn nc ocn cnn nn nn cnn nnnn enn ntn 75 Problems with borderless documents sse 76 Ertormessages c tu dede etse a 80 Printer lights are on or flashing se eem 82 Document prints SlOWlY ooooonnoncccnnnnnnnnnnnocconcccncnccnnnnnononocnnnnnnnnnann nn cnn nnn uE ERE nnne nns 83 If you continue to have problems ssee eem 84 SII II RH E 85 d I 85 USB CADICS E 85 HP Deskjet 5400 series Contents 13 Specificatioiis ien AAA er For odes Printer specifications 14 Environmental informationN oocccncncncocononnnncnncnnnncnononononannoncncncncncnnncnnnnnnnns 87 Environmental statement sisse nnne nennen eene 87 Print cartridge recovery seen nennen ene nene tenen nnne nnne ne 88 lnidex roe S oue cdi ETE EE E m NT 90 User s guide 3 Welcome To find an answer to a question select one of the following topics Special features Get started Connect to the printer Print photos Print photos from a digital camera Print other documents Printing tips Printer software Maintenance Troubleshooting Supplies Specifications Environmental information HP Deskjet 5400 series Special features Congratulations You have purchased an HP Deskjet printer that is equ
33. e An appropriate photo paper size Orientation Portrait or Landscape 5 Setthe HP Real Life technologies as appropriate 6 Click OK to print the photo Use the What s This help to learn about the features that appear in the Printer Properties dialog box HP Real Life technologies HP Real Life technologies make it easy for you to get better photos Automatic red eye removal and adaptive lighting to enhance detail in shadows are just a few of the technologies included User s guide 19 Chapter 5 Open HP Real Life technologies Follow these steps to open the HP Real Life technologies dialog box 1 Open the Printer Properties dialog box 2 Click the Paper Quality tab and then click the Real Life Digital Photography button Use HP Real Life technologies Use the HP Real Life technologies dialog box to set these options 1 Automatic Red Eye Removal Click On to automatically remove or reduce red eye in the photo 2 Photo Brightening Automatically enhance colors and contrast for washed out photos Click Automatic to allow the printer software to intelligently brighten your photo focusing only on areas that need adjustment 3 Adaptive Lighting Adjust the exposure in dark areas of photos to bring out detail Click Automatic to allow the printer software to balance lightness and darkness automatically 4 SmartFocus Enhance the image quality and clarity of low resolution images such as those downloaded from the Internet Cl
34. e Do not leave unused photo paper in the paper tray The paper might start to curl which can reduce the quality of your photos Handling e Always hold photo paper by its edges Fingerprints on photo paper can reduce print quality e If the corners of the photo paper curl more than 10 mm 0 4 inch flatten the paper by putting it in the storage bag and then gently bending it in the opposite direction of the curl until the paper lies flat Photo paper should be flat before it is printed on Save money when printing photos To save money and ink when printing photos use HP Everyday Photo Paper and set the print quality to Normal HP Everyday Photo Paper is designed to create quality photos with less ink 2 Note For higher quality photos use HP Premium Plus Photo Paper and set Ez the print quality to Best or Maximum dpi Other photo projects The HP Image Zone software coordinates the functions of HP imaging devices scanners cameras printers and all in one devices Depending on the devices you have installed and their capabilities you can quickly and easily organize edit and share digital images User s guide 23 Chapter 5 Share 24 Organize edit and share digital images in creative ways If you performed the default typical installation of the printer software you also installed the HP Image Zone software HP Image Zone lets you easily Print photos and digital images Transfer images from a camera or memory ca
35. e Photoshop and assign the photo size Ensure that the size corresponds to the paper size on which you want to print the photo e Verify that the photo paper that you are using is flat For information about preventing photo paper from curling see the photo paper storage instructions e Donot exceed the In tray capacity 30 sheets of photo paper Prepare to print Raise the Out tray Slide the paper guide all the way to the left Verify that the photo paper is flat Place the photo paper in the In tray with the side to be printed on facing down Slide the paper guide firmly against the edge of the paper stack NANA Small photos 18 HP Deskjet 5400 series 2 Large photos 6 Lower the Out tray Print 2 Note If your software program includes a photo printing feature follow the EA instructions that are provided with the software program Otherwise follow these instructions 1 Open the photo in an application that allows editing such as HP Image Zone or Adobe Photoshop 2 Open the Printer Properties dialog box Click the Printing Shortcuts tab 4 Inthe What do you want to do drop down list click Photo printing with white borders and then select the following options Print Quality Normal or Best e d Note For maximum dpi quality go to the Paper Quality tab and Ez then click Maximum dpi in the Print Quality drop down list Paper Type An appropriate photo paper type Paper Siz
36. e print cartridges are the correct print cartridges for the printer and are properly installed A print cartridge might be low on ink If a print cartridge is low on ink consider replacing the print cartridge The printer might be stalled Follow these instructions to correct a stalled printer Both lights are flashing The printer might need to be restarted 1 O9 RON Press the Power button to turn off the printer and then press the Power button to restart the printer Proceed to step 2 if the lights continue to flash Press the Power button to turn off the printer Disconnect the printer power cord from the electrical outlet Reconnect the printer power cord to the electrical outlet Press the Power button to turn on the printer Document prints slowly Multiple software programs are open The computer resources are insufficient for the printer to print at its optimum speed To increase printer speed close all unnecessary software programs when printing User s guide 83 Chapter 11 Complex documents graphics or photos are printing Documents containing graphics or photos print more slowly than text documents Best or maximum dpi print mode is selected The printer prints more slowly when Best or maximum dpi is selected as the print quality To increase the printer speed select a different print quality mode Printer is in ink backup mode The printer might print more slowly if it is in ink backup mode
37. e print settings for a document To change the print settings open the Printer Properties dialog box d Note The Printer Properties dialog box is also referred to as the Printing EA Preferences dialog box Open the Printer Properties dialog box Follow these steps to open the Printer Properties dialog box 1 Open the file that you want to print 2 Click File then click Print and then click Properties or Preferences The Printer Properties dialog box appears Note The path to the Printer Properties dialog box can vary depending on the Ez software program you are using What s This help Use the What s This help to learn about the features that you see on the Printer Properties dialog box What s This help Use What s This help to learn more about the available printing options 1 Move the cursor over the feature that you want to learn more about 2 Click the right mouse button The What s This box appears 3 Move the cursor over the What s This box and then click the left mouse button An explanation of the feature appears Ink Status window The Ink Status window appears each time the printer prints a file The window displays the approximate ink level of each print cartridge To close the Ink Status window click Close User s guide 53 Chapter 9 ES Note This feature might not be available in your operating environment Print cartridge information and ordering For print cartridge information and to
38. ed The printer Power light flashes and the Connection light remains lit solid when printing from the camera If the camera is not PictBridge compatible or is not in PictBridge mode the amber Error light flashes Paper trays For information about the paper trays select one of these topics Unfold the paper trays Follow these steps to unfold the paper trays 1 Lower the In tray 2 Lower the Out tray User s guide 9 Chapter 3 3 Pull out the Out tray extension In tray The In tray holds paper or other media 1 In tray Paper guide Print on different sizes of media by sliding the paper guide to the right or to the left 10 HP Deskjet 5400 series Out tray Printed pages are deposited in the Out tray 1 Out tray Raise the Out tray to load paper or other media Lower the Out tray before printing To prevent paper from falling out of the Out tray fully pull out the Out tray extension If you are printing in the FastDraft mode unfold the Out tray extension stop 1 Out tray extension 2 Out tray extension stop User s guide 11 Chapter 3 Fold the paper trays Follow these steps to fold the paper trays 1 Remove paper or other media from the paper trays 2 Ifthe Out tray extension stop is raised lower it and then push it into the Out tray extension 3 Push the Out tray extension into the Out tray 4 Raise the Out tray 5 Raise the In t
39. eets of paper Prepare to print 1 Raise the Out tray 2 Slide the paper guide all the way to the left 3 Place the paper in the In tray pushing the paper into the printer until it stops 2 Note If you are using letterhead paper verify that the letterhead is facing EA down and toward the interior of the printer 4 Slide the paper guide firmly against the edge of the paper stack HP Deskjet 5400 series 5 Lower the Out tray Print 1 2 3 4 Open the Printer Properties dialog box Click the Printing Shortcuts tab In the What do you want to do drop down list click Presentation Printing and then specify the following print settings Paper Type Plain paper Paper Size An appropriate paper size Select any other print settings that you want and then click OK Use the What s This help to learn about the features that appear in the Printer Properties dialog box Documents To print a draft or final document use the Printing Shortcuts tab Guidelines For draft documents use Fast economical printing Save paper with two sided printing Learn how to add a watermark to the document Do not exceed the In tray capacity 100 sheets of paper Prepare to print 1 2 3 4 User s guide Raise the Out tray Slide the paper guide all the way to the left Place plain paper in the In tray pushing the paper into the printer until it stops Slide the paper guide firmly against the ed
40. eplacement print cartridge see the print cartridge installation page Ink backup mode 14 Use the ink backup mode to operate the printer with only one print cartridge The ink backup mode is initiated when a print cartridge is removed from the print cartridge cradle Ink backup mode output Printing in ink backup mode slows the printer and affects the quality of printouts Installed print cartridge Result Black print cartridge Colors print as grayscale Tri color print cartridge Colors print but black is grayed and is not a true black Photo print cartridge Colors print as grayscale ET Note HP does not recommend using the photo print cartridge for ink backup mode Exit ink backup mode Install two print cartridges in the printer to exit ink backup mode For instructions about installing a print cartridge see the print cartridge installation page HP Deskjet 5400 series USB Connect to the printer e USB e Networking The printer connects to the computer with a universal serial bus USB cable The computer must be running Windows 98 or later to use a USB cable For instructions about connecting the printer with a USB cable see the setup poster that came with the printer ET Note AUSB cable might not be packaged with your printer Networking The printer can be connected to a network through a networked computer or by using an HP Jetdirect Print Server Connect through a networked
41. er buttons to turn the printer on and off cancel a print job and restart a job The printer lights give you visual cues about the status of the printer Power button and light Print Cancel button Resume button and light PictBridge lights AIO Power button and light Use the Power button to turn the printer on and off It can take a few seconds for the printer to turn on after you press the Power button User s guide Chapter 3 1 Power button The Power light flashes when the printer is processing Caution Always use the Power button to turn the printer on and off Using a power strip surge protector or a wall mounted switch to turn the printer on and off might cause printer failure Print Cancel and Resume buttons The printer also has a Print Cancel button and a Resume button and light 1 Print Cancel button 2 Resume button and light Pressing the Print Cancel button cancels the current print job The Resume light flashes when an action is required such as loading paper or clearing a paper jam When the problem is solved press the Resume button to continue printing HP Deskjet 5400 series PictBridge lights Plug a PictBridge enabled camera into the printer PictBridge port using a digital camera USB cable to print digital photographs 1 Connection light 2 Error light When the camera is connected correctly the green Connection light is illuminat
42. er jam page Printer prints on multiple sheets at once If the printer prints on multiple sheets at once follow these guidelines Printer prints on multiple sheets at once If the printer prints on multiple sheets at once check the following Paper weight The printer might print on multiple sheets of paper at once if the paper is under the recommended paper weight Use paper that is within the recommended specifications For paper weight specifications see the reference guide that came with the printer Paper might be loaded improperly The printer might print on multiple sheets of paper at once if the paper is loaded too far toward the back of the printer or if the paper guide is not positioned firmly against the paper Reload the paper into the In tray pushing the paper until you feel resistance and then slide the paper guide firmly against the edge of the paper stack The printer might also print on multiple sheets at once if different paper types are loaded in the In tray For example photo paper might be mixed with plain paper Empty the In tray and load only the paper type that is appropriate for the document that you are printing Printer is stalled If the printer stalls while printing a document press the Resume button If the printer does not start printing again raise the printer cover and then disconnect the power cable from the back of the printer Caution First check for any loose or broken parts in the printe
43. es Reprint the photo If the lines still occur perform a print quality calibration Both a black and a tri color print cartridge must be installed for print quality calibration Reprint the photo Image is printed at an angle Verify that no problem exists with the source image For example if you are printing a scanned image verify that the image was not crooked when it was scanned If the problem is not caused by the source image follow these steps 1 Remove all paper from the In tray 2 Load the paper correctly in the In tray 3 Verify that the paper guide fits firmly against the edge of the paper 4 Follow loading instructions for the paper type Ink smears Follow these guidelines if ink smears appear on the back of the photos or if the paper sticks together Use an HP photo paper Verify that the photo paper is not curled If the photo paper is curled place the paper in a plastic bag and gently bend it the opposite direction of the curl until the paper lies flat If the paper is not curled then follow these steps 1 2 3 4 a User s guide Open the Printer Properties dialog box Click the Advanced tab Click Document Options and then click Printer Features Click Dry Time then select Change in the drop down list and then click the Change button A Dry Time slider appears Move the Dry Time slider toward More and then click OK Click Ink Volume then select Change in the drop down
44. f Print other documents z E mail Letters Documents Envelopes Brochures Greeting cards Postcards Transparencies Labels Index cards Booklets Posters Iron on transfers Printing tips Minimize your cost and effort while maximizing the quality of your printouts with printing tips Printer software Learn about the printer software E mail To print an e mail use the Printing Shortcuts tab Guidelines Do not exceed the In tray capacity 100 sheets of plain paper Prepare to print 1 Raise the Out tray Slide the paper guide all the way to the left Place plain paper in the In tray pushing the paper into the printer until it stops Slide the paper guide firmly against the edge of the paper stack AUN User s guide 27 Chapter 7 5 Lower the Out tray Print 1 Open the Printer Properties dialog box 2 Click the Printing Shortcuts tab 3 Inthe What do you want to do drop down list click General Everyday Printing or Fast Economical Printing and then specify the following print settings Paper Type Plain paper Paper Size An appropriate paper size 4 Click OK Use the What s This help to learn about the features that appear in the Printer Properties dialog box Letters 28 To print a letter use the Printing Shortcuts tab Guidelines e Learn how to add a watermark to the letter e For help printing on an envelope see envelopes e Donotexceed the In tray capacity 100 sh
45. flash after replacing the print cartridge visit HP Technical Support at www hp com support Printing in ink backup mode message When the printer detects that only one print cartridge is installed ink backup mode is initiated This printing mode lets you print with a single print cartridge but it slows the printer and affects the quality of printouts If you receive the ink backup mode message and two print cartridges are installed in the printer verify that the plastic tape has been removed from each print cartridge When the protective piece of plastic tape covers the print cartridge contacts the printer cannot detect that the print cartridge is installed 1 Remove plastic tape Print cartridge is in the wrong slot message If you receive this error message the print cartridge is installed in the wrong side of the print cartridge cradle Always install the tri color print cartridge in the eft print cartridge cradle compartment Install the black or photo print cartridge in the right print cartridge cradle compartment ET Note To easily identify the correct side of the cradle in which to install the print cartridge match the symbol on the print cartridge with the symbol above the print cartridge cradle Photos do not print correctly Check the paper tray 1 Verify that the photo paper in the In tray with the side to be printed on facing down Verify that the photo paper is flat User s guide 69 Chapter 11
46. fold prefolded cards and then place them in the In tray e Do not exceed the In tray capacity 20 cards Prepare to print Raise the Out tray and then remove all paper from the In tray Slide the paper guide all the way to the left Fan the edges of the greeting cards to separate them and then align the edges Place the greeting cards in the In tray with the side to be printed on facing down Push the cards into the printer until they stop Slide the paper guide firmly against the edge of the cards DAMIAN 7 Lower the Out tray Print A Note If your software program includes a greeting card printing feature follow Ez the instructions that are provided with the software program Otherwise follow the instructions below 1 Open the Printer Properties dialog box User s guide 33 Chapter 7 2 Click the Paper Quality tab and then specify the following print settings Size is An appropriate card size Type is Click More and then select an appropriate card type Print Quality Normal 3 Select any other print settings that you want and then click OK Use the What s This help to learn about the features that appear in the Printer Properties dialog box Postcards To print postcards use the Paper Quality tab Guidelines e Useonly cards that meet the paper size specifications for the printer For specifications see the reference guide that came with the printer e Donotexceed the In tray capacity
47. g to print to the edges of certain paper types and to print on a range of paper sizes from 4 x 6 inch photo paper to a 210 x 594 mm 8 5 x 23 4 inch custom photo size Guidelines e For high quality results use a photo print cartridge in combination with the tri color print cartridge e Donot print borderless photos in ink backup mode Always have two print cartridges installed in the printer e Open the file in a software program such as HP Image Zone or Adobe Photoshop and assign the photo size Ensure that the size corresponds to the paper size on which you want to print the photo For maximum fade resistance use HP Premium Plus Photo Paper Verify that the photo paper that you are using is flat For information about preventing photo paper from curling see the photo paper storage instructions e Donotexceed the In tray capacity 30 sheets of photo paper Prepare to print 1 Raise the Out tray 2 Slide the paper guide all the way to the left 3 Verify that the photo paper is flat 4 Place the photo paper in the In tray with the side to be printed on facing down If you are using photo paper with a tear off tab verify that the tab is pointing away from the printer 5 Slide the paper guide firmly against the edge of the paper HP Deskjet 5400 series Small photos 2 Large photos 2 Note Some panoramic paper sizes might extend beyond the edge of the EA In tray Lower the Out tray Print
48. ge of the paper stack 29 Chapter 7 N Legal paper extends over the edge of the In tray 5 Lower the Out tray Print 1 Open the Printer Properties box 2 Click the Printing Shortcuts tab 3 Inthe What do you want to do drop down list click General Everyday Printing and then specify the following print settings Paper Type Plain paper Paper Size An appropriate paper size 4 Select the following print settings Print Quality Print On Both Sides if you want to print on both sides of the paper 5 Select any other print settings that you want and then click OK Use the What s This help to learn about the features that appear in the Printer Properties dialog box Envelopes To print envelopes use the Paper Quality tab You can print a single envelope or multiple envelopes 30 HP Deskjet 5400 series Guidelines Avoid using envelopes that have the following features Clasps or windows Thick irregular or curled edges Shiny or embossed coatings Wrinkles tears or other damage Align the envelope edges before inserting the envelopes in the In tray Do not exceed the In tray capacity 10 envelopes Prepare to print 1 Raise the Out tray and then remove all paper from the In tray 2 Slide the paper guide all the way to the left 3 Place the envelopes in the In tray as far to the right as possible The side to be printed on should face down and
49. he printer Keep all fluids away from the interior Do not use household cleaners or detergent If a household cleaner or detergent has been used on the printer wipe the exterior surfaces with a soft cloth moistened with water e Do not lubricate the support rod that the print cartridge cradle uses to slide back and forth Noise is normal when the cradle moves back and forth HP Deskjet 5400 series Remove ink from your skin and clothing Follow these instructions to remove ink from your skin and clothing Surface Remedy Skin Wash the area with an abrasive soap White fabric Wash the fabric in cold water and use chlorine bleach Color fabric Wash the fabric in cold water and use sudsy ammonia Caution Always use cold water to remove ink from fabric Warm or hot water can set the ink into the fabric Manually clean print cartridges If the printer is used in a dusty environment a small amount of debris can accumulate on the print cartridge contacts Gather cleaning supplies You will need the following items to clean the print cartridges e Distilled water tap water can contain contaminants that can damage the print cartridge e Cotton swabs or other soft lint free material that will not stick to the print cartridge Be careful not to get ink on your hands or clothing as you clean Prepare to clean 1 Open the printer cover 2 Wait until the print cartridge cradle moves to the right side of the printer and
50. hen click OK Use the What s This help to learn about the features that appear in the Printer Properties dialog box User s guide 41 8 Printing tips Save time Use the Printing Shortcuts tab Set printer default settings for options that you often use Create print task quick sets for documents that you often print Set the order that the pages print Save money Use Fast economical printing Print multiple pages on a single sheet of paper Print a two sided document Use HP Everyday Photo Paper to save money and ink when printing photos Enhance the quality of printouts Preview the document before printing it Print on a custom paper size Select the correct paper type Select the correct print quality Resize the document as needed Add a watermark Printing shortcuts The Printing Shortcuts tab makes it easy to set the printing options for the documents that you want to print Use the Printing Shortcuts tab for the following print tasks General everyday printing Photo printing borderless Photo printing with white borders Fast economical printing Presentation printing Two sided duplex printing Fast economical printing Use Fast economical printing to produce draft quality printouts quickly Follow these steps to use Fast economical printing 1 2 3 4 5 Open the Printer Properties dialog box Click the Printing Shortcuts tab In the What do you want to do drop down list clic
51. hen click OK 6 When prompted reload the printed pages in the In tray as shown below HP Deskjet 5400 series 7 Click Continue to finish printing the booklet Use the What s This help to learn about the features that appear in the Printer Properties dialog box Posters For poster printing sections of the poster are automatically arranged on individual sheets that can be taped together Guidelines e After the sections of a poster have been printed trim the edges of the sheets and tape the sheets together e Do not exceed the In tray capacity 100 sheets of paper Prepare to print 1 Raise the Out tray 2 Slide the paper guide all the way to the left 3 Place plain paper in the In tray pushing the paper into the printer until it stops 4 Slide the paper guide firmly against the edge of the paper stack User s guide 39 Chapter 7 5 Lower the Out tray Print 1 Open the Printer Properties dialog box 2 Click the Paper Quality tab and then specify the following print settings Size is An appropriate paper size Type is Plain paper 3 Click the Finishing tab and then specify the following print settings Pages Per Sheet and Posters Poster 2 x 2 Poster 3 x 3 Poster 4 x 4 or Poster 5x 5 Orientation Portrait or Landscape 4 Select any other print settings that you want and then click OK Use the What s This help to learn about the features that appear in the Printer Properties dia
52. his information 86 Types sizes and weights of paper and other printing media that can be used with your printer Print speeds and resolutions Power requirements Computer operating system requirements HP Deskjet 5400 series 14 Environmental information e Environmental statement e Print cartridge recovery Environmental statement Hewlett Packard continuously improves the design processes of its deskjet printers to minimize the negative impact on the office environment and on the communities where printers are manufactured shipped and used Reduction and elimination Paper use The Print Cancel button allows the user to save paper by quickly canceling a print job as needed This equipment is suitable for using recycled papers in accordance with EN 12281 2002 Recycled paper All paper documentation for this printer is printed on recycled paper Ozone Ozone depleting chemicals such as CFCs have been eliminated from Hewlett Packard s manufacturing processes Recycling Design for recycling has been incorporated into this printer The number of materials has been kept to a minimum while ensuring proper functionality and reliability Dissimilar materials have been designed to separate easily Fasteners and other connections are easy to locate access and remove using common tools High priority parts have been designed to access quickly for efficient disassembly and repair Printer packaging The packaging materials for
53. ice is not available in all countries regions Customers may be asked for their name phone number and address Because HP s unique recycling processes are very sensitive to material contamination we cannot take back and recycle cartridges from other manufacturers The end products of the recycling process are used in the manufacture of new products and HP must ensure the composition of the material is consistent To do that we recycle only HP original cartridges This program does not extend to refilled cartridges Returned cartridges are separated for purification into raw materials for use in other industries to manufacture new products Examples of products made from recycled HP print cartridge materials include automobile parts trays used in microchip 88 HP Deskjet 5400 series fabrication processes copper wire steel plates and the precious materials used in electronics Depending on the model HP is able to recycle up to 6596 of the print cartridge by weight The remaining parts that cannot be recycled ink foam and composite parts are disposed of in an environmentally responsible manner User s guide 89 Index A accessibility 2 adaptive lighting 20 aligning print cartridges 58 auto off feature 58 B booklet printing 37 borderless printing guidelines 76 brightness 22 brochure printing 31 buttons Power button 7 Print Cancel button 8 Resume button 8 C calibrating print quality 59 cleaning print cartridges
54. ick On to allow the printer software to sharpen details in the image automatically 5 Sharpness Adjust the image sharpness to your preference Click Automatic to allow the printer software to set the level of sharpening for the image automatically 6 Smoothing Soften an image Click Automatic to allow the printer software to set the level of smoothing for the image automatically d Note lf you installed the HP Image Zone software you can use it to edit and Ez further enhance digital photos Photo print cartridge 20 The photo print cartridge when used in conjunction with the tri color print cartridge provides virtually grain free photos lt offers exceptional fade resistance for photos that are printed on HP Premium Plus Photo Paper The photo print cartridge can be purchased separately if it is not included with your printer HP Deskjet 5400 series Install the photo print cartridge To install the photo print cartridge remove the black print cartridge from the printer and then install the photo print cartridge in the right side of the print cartridge cradle ud Note To protect a print cartridge when it is not in the printer follow these Ez storage guidelines Use the photo print cartridge 1 Open the Printer Properties dialog box 2 Click the Printing Shortcuts tab 3 Inthe What do you want to do drop down list click either Photo Printing borderless or Photo Printing with white borders 4 Inthe Print Qualit
55. in which your multipage documents print To set the page order follow these steps 1 2 3 4 Open the Printer Properties dialog box Click the Advanced tab Click Document Options and then click Layout Options Click one of the following Page Order options Front to back Prints the first page of the document last This setting saves time because you do not have to reorder the printed pages It is the appropriate setting for most print jobs Backto front Prints the last page of the document last Select any other print settings that you want and then click OK Print multiple pages on a single sheet of paper Use the printer software to print multiple pages of a document on a single sheet of paper The printer software automatically resizes the document text and images to fit on the printed page Follow these steps to print multiple pages of a document on a single sheet of paper 1 2 3 Open the Printer Properties dialog box Click the Finishing tab In the Pages Per Sheet and Posters drop down list click the number of pages that you want to appear on each sheet of paper If you want a border to appear around each page image that is printed on the sheet of paper select the Print Page Borders check box In the Page Order Is drop down list click a layout for each sheet of paper Select any other print settings that you want and then click OK Print preview Use the print preview function to view a
56. ipped with several exciting features User s guide Borderless printing Use the entire page surface when printing photos and brochures with the borderless printing feature Six ink upgradeable printing Enhance photo printing with a photo print cartridge purchased separately Ink backup mode Use ink backup mode to continue printing with one print cartridge when the other print cartridge has run out of ink Printing from a digital camera Print photos directly from a digital camera using the PictBridge port Panoramic printing Print panoramic photos with borders or without borders Real Life technologies HP Real Life technologies make it easy for you to get better photos Automatic red eye removal and adaptive lighting to enhance detail in shadows are just a few of the many technologies included HP Vivera Inks deliver true to life photo quality and exceptional fade resistance resulting in vivid colors that last HP Vivera Inks are specially formulated and scientifically tested for quality purity and fade resistance 3 Get started Printer features Buttons and lights Paper trays Print cartridges Ink backup mode Printer features The printer has several features to make printing easier and more efficient 1 Buttons and lights 2 PictBridge port 3 Paper trays 1 Print cartridges 2 Ink backup mode 6 HP Deskjet 5400 series 1 USB port Buttons and lights Use the print
57. is idle and quiet 3 Remove the print cartridges and place them on a piece of paper with the copper strips facing up Caution Do not leave the print cartridges outside the printer for more than 30 minutes Cleaning instructions 1 Lightly moisten a cotton swab with distilled water and squeeze any excess water from the swab 2 Wipe the print cartridge copper contacts with the cotton swab Caution Do not touch the print cartridge ink nozzles Touching the ink nozzles will result in clogs ink failure and bad electrical connections User s guide 61 Chapter 10 1 Ink nozzles do not touch 2 Copper contacts 3 Repeat this process until no ink residue or dust appears on the swab 4 Insert the print cartridges in the printer and then close the printer cover Maintain print cartridges The following tips will help maintain HP print cartridges and ensure consistent print quality e Keep all print cartridges in their sealed packages until they are needed Print cartridges should be stored at room temperatures 15 to 35 C or 59 to 95 F e Do not remove the plastic tape covering the ink nozzles until you are ready to install the print cartridge in the printer If the plastic tape has been removed from the print cartridge do not attempt to reattach it Reattaching the tape damages the print cartridge Follow these instructions to store print cartridges Store print cartridges When print cartridges are
58. k Fast Economical Printing Specify the print settings that you want Click OK Use the What s This help to learn about the features you see on the Printer Properties dialog box 42 HP Deskjet 5400 series General everyday printing Use General everyday printing to print documents quickly Documents E mail Presentation printing Use Presentation printing to print high quality documents including Letters Brochures Transparencies Print in grayscale Follow these steps to print in grayscale 1 2 3 4 Open the Printer Properties dialog box Click the Printing Shortcuts tab In the What do you want to do drop down list click Fast Economical Printing In the Color Option drop down list click one of the following Printin high quality grayscale Use this option for photos and other high quality printouts Print in black only grayscale Use this option for fast economical printing Select any other print settings that you want and then click OK Set default settings for the printer The printer uses the default settings for all documents printed unless you open the Printer Properties dialog box and specify other settings To save time when printing set the printer default settings to options that you use often That way you do not have to specify the options every time you use the printer User s guide 43 Chapter 8 Follow these steps to change the default settings 1 Click the ta
59. link to HP s Web site for ordering print cartridges click the Print Cartridge Information button Displaying the Ink Status window If you do not want the Ink Status window to appear when you print select the Do not show this again check box in the lower left corner of the window If you previously chose not to show the Ink Status window but now want it to appear when you print follow these steps 1 For Windows 2000 click Start and then click Settings For Windows XP click Start and then click Printers and Faxes A list that includes the printers installed on your computer appears 2 Highlight the printer name and then right click to display a list of options 3 Click Properties The Printer Properties dialog box appears Click the Device Settings tab For Display Ink Status Window click On and then click OK one Download printer software updates 54 Download the latest printer software update every few months to ensure you have the latest features and improvements 1 Make sure you are connected to the Internet 2 ForWindows 2000 click Start click Programs click HP and then click HP Software Update For Windows XP click Start click All Programs click HP and then click HP Software Update The HP Software Update window appears 3 Click Next HP Software Update searches the HP Web site for printer software updates Ifthe computer has the most recent version of the printer software installed No updates
60. log box Iron on transfers When printing iron on transfers use HP Iron on Transfers for great results 40 Guidelines When printing a mirror image the text and the pictures are horizontally reversed from what appears on the computer screen Do not exceed the In tray capacity 12 iron on transfers Prepare to print 1 2 3 Raise the Out tray and then remove all paper from the In tray Slide the paper guide all the way to the left Place the iron on transfer paper in the In tray with the side to be printed on facing down Push the paper into the printer until it stops HP Deskjet 5400 series 5 Slide the paper guide firmly against the edge of the paper stack 6 Lower the Out tray Print Note If your software program includes an iron on transfer printing feature Ez follow the instructions that are provided with the software program Otherwise follow the instructions below 1 Open the Printer Properties dialog box 2 Click the Paper Quality tab and then specify the following print settings Size is An appropriate paper size Type is Click More and then select HP Iron on Transfer Print Quality Normal or Best Click the Advanced tab 4 Click Printer Features and then specify the following print setting Mirror Image On e A Note Some iron on transfer software programs do not require you to print E a mirror image 5 Select any other print settings that you want and t
61. n the printer verify that the protective piece of plastic tape has been removed from each print cartridge When plastic tape covers the print cartridge contacts the printer cannot detect that the print cartridge is installed Out of paper message Follow the appropriate steps for the condition that exists If the In tray contains paper 1 Verify the following A sufficient amount of paper is in the In tray at least ten sheets The In tray is not overly full The paper stack is touching the back of the In tray Slide the paper guide so it fits firmly against the edge of the paper 3 Press the Resume button to continue printing N User s guide 81 Chapter 11 If the In tray is empty 1 2 Load paper in the tray Press the Resume button to continue printing Printer lights are on or flashing What the lights indicate The printer lights indicate the printer status 1 E Power light Resume light Power light is flashing Power light If the Power light is flashing the printer is preparing to print The light stops flashing when the printer has received all data 82 HP Deskjet 5400 series Resume light is flashing Resume light If the Resume light is flashing check the following conditions The printer might be out of paper Place paper in the In tray and then press the Resume button There might be a paper jam Follow these instructions to clear a paper jam Th
62. ndex cards and other small media ssseeeee nn n rn cnn 36 Booklets oe BR vet RH qne s 37 POS S sedere tren EC GE P ERR ERE RES RAS 39 Ironson transfers iiie dote 40 Printing tips om eee e eme eee EHE D aati 42 Printirig shortcuts uie te id lia P Les um nde oer rea Red 42 Fast economical printing emm ener 42 General everyday printing sse emen 43 1 10 11 12 Presentation pririting iii A eer oe e Hp ea 43 Printi grayscale s tti tdt nos ina sua etti eate i Re bait teed es nate c eaa 43 Set default settings for the printer ssse 43 Select a print quality 2 3 tddi 44 Set the page orders coccion coherente Ree E 45 Print multiple pages on a single sheet of paper ssssssssssssesssss 45 Prnt pre VIEU m ER 45 Seta c stom paper Size eee eee Mannie 46 Select a paper tyPe ccccccceeceeeceeeeeaece cece ceeeeeeeceeeeeeeeeeeeanaeceseeeeseeceeaeeeeeeeeeseneaed 46 Print task quick sets enean er te ted rec ee tbe ee decade cente 46 Twossided printing uires e eS i ida 47 Re size document 04 2 1 pe i en rii e PEE E coe poe eri 50 luf eL 51 Printer software 5 eere atre i aaee ae ee due deter egerunt 53 Printer Properties dialog box eene tnnt 53 Whats ThIS2 help eee Ra da tbl Ls dust ed eterne and 53 Ink Status WirldOW decr ree tp PEE mr ERE ee Rp 53 Download printer software UPdates oo
63. ooocccccccnncononconconncnnccnnccnnnnnonnannnononnnnnnnnnno 54 Maintenance eee Repente eee datur pen 55 Install print Cartridges oonocinccccnnconcnncccnccononanonconnnnconccononancnnncnnannnn nro nn n cnn nccancnnnns 55 Set the auto off features eene e eed de 58 Align the printcartridges enirn Idee iat teehee eee tan coda 58 Calibrate color 2 eene ee ee s 59 Calibrate print quality cesis ecc 59 Automatically clean print cartridges eessee m 59 Pririt a test page oui God oU DE ett dca esit ets 60 View estimated ink levels eerie nnn eri enint neret tenentes 60 Maintain the printer DOdY oocoocinncccccccnncccnnccnnonnoncnnncnnnnnnnnncnn non nnnnncnnnnnnnnannnn nn nnnnnn 60 Remove ink from your skin and ClOthiN9 oooooocccccccnncnnncnnnnccconccnccnnnnnnonanananoncnnnnn 61 Manually clean print Cartridges oooooocccccnnnconiccccoccoccnonococcnnnnnono cnc nnnnnnnnannnannnnnnnno 61 Maintain print cartridges ener nter nnn 62 Printet ToolDOX 4 eror ient a eee d eed deiecta 63 Tro ubleshooting 0 eR eee Io gei ee ied dere irn iret 64 Printer does not print ere i ee pec e ege ete ent 64 Paperjam uscar a pes eer tene Rede Seu Dae halt OLG expres E a Sade 65 Paper problems cese nece reden tert a 66 Printers Stalled our 67 Printcartridge problems 1 iode ti 68 Photos do not print correctly eene 69 PictBridge problems tii pii d
64. p Slide the paper guide firmly against the edge of the sheets Lower the Out tray Print ES Note If your software program includes a label printing feature follow the 4 instructions that are provided with the software program Otherwise follow the instructions below Open the Printer Properties dialog box Click the Printing Shortcuts tab In the What do you want to do drop down list click General Everyday Printing and then specify the following print settings Paper Type Plain paper Paper Size An appropriate paper size Click OK Use the What s This help to learn about the features that appear in the Printer Properties dialog box Index cards and other small media To print index cards and other small media use the Paper Quality tab 36 HP Deskjet 5400 series Guidelines e Use only cards and small media that meet the paper size specifications for the printer For specifications see the reference guide that came with the printer e Donotexceed the In tray capacity 30 cards Prepare to print 1 Raise the Out tray and then remove all paper from the In tray 2 Slide the paper guide all the way to the left 3 Place the cards in the In tray as far to the right as possible The side to be printed on should face down and the short edge should point toward the printer 4 Push the cards into the printer until they stop 5 Slide the paper guide firmly against the edge of the cards 6
65. paperjam 65 paper trays folding papertrays 12 Intray 10 Outtray 11 unfolding paper trays 9 paper type selecting 46 photo brightening 20 photo paper storing and handling 23 photo print cartridge 20 photo printing borderless photos 16 photos with a border 18 saving money 23 photo printing problems colors are incorrect 70 part of photo is faded 71 verifying print settings 70 Photo projects 23 PhotoREt printing 21 Photos Online sharing 24 Other projects 23 Sharing 24 HP Deskjet 5400 series Index photos digital 19 PictBridge lights 9 PictBridge printing 25 PictBridge problems 72 postcard printing 34 poster printing 39 presentation printing 43 print cartridge is in the wrong slot message 69 print cartridge problem message 68 print cartridges aligning 58 cleaning automatically 59 cleaning manually 61 installing 55 maintaining 62 ordering information 60 photo print cartridge 20 recycling 88 replacing 13 selection numbers 55 storing 62 used with the printer 13 print preview 45 print quality 44 print quality calibrating 59 print settings advanced color settings 22 changing 53 default settings 43 print task quick sets 46 printer does not feed paper 66 printer ejects paper 66 printer features 6 printer is not printing 64 printer is stalled 67 printer lights are flashing 82 printer properties 53 printer software updates download 54 printer Toolbox 63 Printing Other photo projects 23 printing 4800 x 1200 op
66. printout on your computer before printing a document If the printout does not look correct you can cancel the print job and adjust the print settings as needed To preview a printed document follow these steps 1 2 3 4 User s guide Open the Printer Properties dialog box Click the Effects tab Select the Show print preview check box Select any other print settings that you want and then click OK 45 Chapter 8 Before the document prints a preview appears 5 Doone ofthe following Click File and then click Print to HP Deskjet to print the document Click File and then click Cancel Printing to cancel the print job Adjust the print settings as needed before trying to print the document again Set a custom paper size Use the Custom paper size dialog box to print on a special paper size ES Note This feature is not available for all paper types Follow these steps to define a custom paper size 1 Open the Printer Properties dialog box 2 Click the Paper Quality tab 3 Click the Custom button The Custom paper size dialog box appears 4 Inthe Name drop down list click a custom paper size name 5 Type the paper dimensions in the Width and Length boxes The minimum and maximum dimensions appear beneath each of the boxes 6 Click the unit of measurement Inches or Millimeters Click Save to save the custom paper size 8 Click OK to exit the Custom Paper Size dialog box I Select a paper type
67. r If you find loose or broken parts go to www hp com support or contact HP Support phone numbers are listed in the reference guide that came with the printer or at www hp com support If there are no loose or broken parts follow these steps 1 Check for and remove any obstacles such as packing tape or materials that prevent the print cartridges from moving back and forth 2 Make sure the print cartridges are installed securely in the print cartridge cradle 3 Make sure the tri color print cartridge is installed in the left side of the cradle and the black or photo print cartridge is installed in the right side of the cradle 4 Check for and clear any paper jam 5 Lower the printer cover 6 Connect the power cable to the back of the printer and then turn on the printer Ifthe Resume light is not flashing continue printing the document Ifthe Resume light is flashing press the Resume button User s guide 67 Chapter 11 If the light still flashes repeat the steps Print cartridge problems Incorrect print cartridge The printer can only print when the correct print cartridges are installed If you receive a print cartridge error message one or both of the print cartridges cannot be used in the printer To verify that you have the correct print cartridges 1 Open the printer cover 2 Readthe selection number on the print cartridge label 1 Selection number label 2 Warranty date 3
68. ra to ensure it supports PictBridge If the camera does support PictBridge make sure the camera is set to PictBridge mode For instructions on setting the camera to PictBridge mode see the documentation that came with the camera Verify that the digital camera is saving photos in a file format that the PictBridge transfer feature supports e EXIF JPEG e JPEG Before you connect the digital camera to the PictBridge port on the printer select some photos on the camera for printing PictBridge lights are flashing State of the lights Task Connection light and the Error light are flashing The printer has lost connection with the camera while printing Check the USB connection 72 HP Deskjet 5400 series continued State of the lights Task Connection light is on and the Error light is flashing The camera has lost power Replace the camera batteries or connect itto a power supply Connection light is on and the Error light flashes twice The camera has requested an unsupported command Print quality is poor Streaks and missing lines If your printed pages are missing lines or dots or if streaks appear the print cartridges might be low on ink or might need to be cleaned Print is faded e Verify that neither of the print cartridges is low on ink If a print cartridge is low on ink consider replacing the print cartridge For the correct part numbers see the reference guide that came
69. ray 12 HP Deskjet 5400 series Print cartridges Three print cartridges can be used with the printer 1 Black print cartridge 2 Tri color print cartridge 3 Photo print cartridge Use print cartridges The print cartridges can be used in the following ways e Everyday printing Use the black and tri color print cartridges for everyday print jobs e Quality color photos For more vibrant colors when printing color photographs or other special documents remove the black print cartridge and install a photo print cartridge The photo print cartridge in combination with the tri color print cartridge provides you with virtually grain free photos Replace print cartridges When buying print cartridges look for the print cartridge selection number You can find the selection number in three places e Selection number label Look at the label on the print cartridge that you are replacing User s guide 13 Chapter 3 1 Selection number label e Printer documentation For a list of print cartridge selection numbers see the reference guide that came with the printer e Print Cartridge Ordering Information dialog box For a list of print cartridge selection numbers open the printer Toolbox click the Estimated Ink Level tab and then click the Print Cartridge Information button If a print cartridge runs out of ink the printer can operate in ink backup mode For information about installing a r
70. rd View images as a slide show Edit images Create photo album pages and flyers Share photos with friends and family photos with friends and family If you performed the default typical installation of the printer software you also installed the HP Image Zone software If you have installed HP Image Zone see the HP Image Zone help to learn about how you can use the software to easily select and share images by e mail without the use of large file attachments HP Deskjet 5400 series 6 Print photos from a digital camera Learn how to print photos directly from a digital camera e About PictBridge e PictBridge printing About PictBridge With a PictBridge enabled camera you do not need a computer to print digital photographs Just plug the camera into the printer s PictBridge port ET Note Do not plug other USB devices into the PictBridge port d Note When two PictBridge devices communicate they provide only the Ez services that they have in common For example some cameras might allow photos formatted as either TIFFs or JPEGs to be printed over a PictBridge connection but since the printer does not support TIFFs over a PictBridge connection only JPEGs can be printed When a camera is connected to the PictBridge port the default printer settings will print a 4 x 6 inch borderless photo with portrait orientation For detailed information on printing from the camera consult the documentation that came with your camera
71. removed from the printer store them in an airtight plastic container or in the print cartridge protector that comes with the photo print cartridge If you store the print cartridge in an airtight plastic container make sure that the ink nozzles are face down but are not in contact with the container Insert the print cartridge into the print cartridge protector Slide the print cartridge at a slight angle into the protector and snap it securely in place 62 HP Deskjet 5400 series Remove the print cartridge from the print cartridge protector Press down and back on the top of the protector to release the print cartridge Slide the print cartridge out of the protector ED Caution Do not drop the print cartridge Dropping the print cartridge can damage it Printer Toolbox The printer Toolbox contains a number of useful tools to enhance the performance of the printer Use the printer Toolbox to perform the following tasks Set the auto off function Align the print cartridges Calibrate color Calibrate print quality Clean the print cartridges Print a test page View estimated ink levels Use the Toolbox Follow these instructions to use the printer Toolbox 1 Open the Printer Properties dialog box 2 Click the Services tab and then click the Service this device button ET Note This feature might not be available in your operating environment User s guide 63 11 Troubleshooting Printer does not print P
72. replace the print cartridges Caution Clean print cartridges only when necessary Unnecessary cleaning wastes ink and shortens the life of the cartridge ES Note This feature might not be available in your operating environment Print a test page Follow these instructions to print a test page 1 Open the printer Toolbox 2 Click the Print a Test Page button and then follow the onscreen instructions ES Note This feature might not be available in your operating environment View estimated ink levels Follow these instructions to view the estimated ink levels of the print cartridges that are installed in the printer 1 Open the printer Toolbox 2 Click the Estimated Ink Level tab d Note If the print cartridges were used before being installed in the printer the EA estimated ink levels will not appear on the Estimated Ink Level tab The Estimated Ink Level tab also contains print cartridge ordering information To view this information click the Print Cartridge Information button ES Note This feature might not be available in your operating environment Maintain the printer body 60 Because the printer ejects ink onto the paper in a fine mist ink smudges will eventually appear on the printer case and adjacent surfaces To remove smudges stains or dried ink from the exterior of the printer use a soft cloth moistened with water When cleaning the printer keep these tips in mind Do not clean the interior of t
73. rints slowly 83 envelope prints at angle 75 error messages 80 horizontal lines appear on photo 70 image prints at angle 77 incorrect print cartridge 68 ink smears 77 misprinted document 75 multiple pages print at once 67 out of paper message 81 paperjam 65 parts of the document are missing or in wrong place 75 photo printing problems 69 PictBridge problems 72 poor print quality 73 Power light is flashing 82 print cartridge is in the wrong slot message 69 print cartridge problem message 68 printis faded 73 printer does not feed paper 66 91 printer ejects paper 66 printer is not printing 64 printer is stalled 67 printing in ink backup mode message 69 Resume light is flashing 83 streaks and missing lines 73 streaks on photo 76 text and images are misaligned 75 too little ink on the page 74 too much ink on the page 74 unwanted border on photo 79 two sided printing 47 U updates download printer software 54 USB cable 85 connecting to the printer 15 Ww watermarks 51 What s This help 53 92 HP Deskjet 5400 series
74. rop down list and then click OK Create a print task quick set Follow these steps to create a print task quick set 1 Open the Printer Properties dialog box 2 Select the options that you want to include in the new print task 3 Goto Print Task Quick Sets on any tab where it appears 4 Typea name for the new print task in the Print Task Quick Sets drop down list and then click Save The print task quick set is added to the drop down list ES Note If you add more options to the print task rename the print task and then click OK Delete a print task quick set Follow these steps to delete a print task quick set 1 Open the Printer Properties dialog box A Print Task Quick Sets drop down list appears at the top of most tabs Go to Print Task Quick Sets on any tab where it appears 3 Inthe drop down list click the print task that you want to delete and then click Delete N ES Note Some print task quick sets cannot be deleted Two sided printing Use two sided printing also called duplexing to print on both sides of the paper Printing on both sides of the paper is not only economical but environmentally conscious as well Print a two sided document To print a two sided document follow these steps 1 Open the Printer Properties dialog box 2 Click the Printing Shortcuts tab 3 Inthe What do you want to do drop down list click Two sided Duplex Printing User s guide 47 Chapter 8 4 Inthe Print
75. sk tray icon al of 11 Af gue LAS m 1 Task tray icon The Printer Properties dialog box appears 2 Select the options that you want to use as the default settings 3 Click OK A dialog box appears stating that the new settings will be used every time you print If you do not want to see this dialog box again select the Don t show me this message again check box 4 Click OK to save the new default print settings Select a print quality 44 Follow these steps to select a print quality 1 Open the Printer Properties dialog box 2 Click the Printing Shortcuts tab 3 Click one of the following options in the Print quality drop down list FastDraft Prints at the fastest printing speed while using the least amount of ink Fast Normal Prints more quickly than Normal mode and at a higher print quality than FastDraft Normal Provides the best balance between print quality and speed This is the appropriate setting for most documents Best Provides high quality printing Maximum dpi Provides the highest quality printing but requires longer to print than Best and requires a large amount of disk space ES Note Maximum dpi is available on the Paper Quality tab HP Deskjet 5400 series ES Note The print quality options that are available on the Printing Shortcuts tab vary depending on the type of document that you are printing Set the page order The page order determines the order
76. st be installed for print quality calibration 4 Reprint the photo Part of the photo is faded If part of the photo is faded follow these guidelines Part of the photo is faded Fading might occur on the edges or near the edges of a photo Fading occurs on the edges of a photo Verify that the photo paper is not curled If the photo paper is curled place the paper in a plastic bag and gently bend it in the opposite direction of the curl until the paper lies flat If the problem persists then use photo paper that is not curled For instructions about preventing photo paper from curling see Store and handle photo paper Fading occurs near the edges of a photo User s guide 71 Chapter 11 If fading occurs approximately 25 to 63 mm 1 0 to 2 5 inches from the edge of a photo try the following solutions e Install a photo print cartridge and a tri color print cartridge in the printer e Open the Printer Properties dialog box click the Paper Quality tab and then set the Print Quality to Maximum dpi e Rotate the image 180 PictBridge problems Images in a connected digital camera do not print There are several reasons why images in a connected digital camera do not print The digital camera is not PictBridge compatible The digital camera is not in PictBridge mode The images are not in a supported format You did not select any photos on the camera for printing Check the documentation that came with your came
77. t none of the adhesive strips catch on one another 5 Slide the paper guide firmly against the edge of the transparencies 6 Lower the Out tray Print 1 Open the Printer Properties dialog box 2 Click the Printing Shortcuts tab 3 Inthe What do you want to do drop down list click Presentation Printing and then specify the following print settings Paper Type Click More and then select an appropriate transparency film Paper Size An appropriate paper size 4 Select any other print settings that you want and then click OK Use the What s This help to learn about the features that appear on the Printer Properties dialog box Labels To print labels use the Printing Shortcuts tab For great results use HP Address Labels User s guide 35 Chapter 7 Guidelines Use only paper plastic or clear labels that are designed specifically for inkjet printers Use only full sheets of labels Avoid using labels that are sticky wrinkled or pulling away from the protective backing Do not exceed the In tray capacity 20 sheets of labels use only Letter or A4 size sheets Prepare to print DARON 7 Raise the Out tray and then remove all paper from the In tray Slide the paper guide all the way to the left Fan the edges of the label sheets to separate them and then align the edges Place the label sheets in the In tray with the label side facing down Push the sheets into the printer until they sto
78. ter 5 Follow these steps to print in the 4800 x 1200 optimized dpi mode 1 Open the Printer Properties dialog box 2 Click the Paper Quality tab 3 Inthe Type is drop down list click More and then select the appropriate photo paper type 4 Inthe Print Quality drop down list click Maximum dpi 5 Select any other print settings that you want and then click OK 2 Note Use an HP premium photo paper when printing in the maximum dpi EA mode to enhance color matching and detail in the photo Advanced color settings Use the Advanced color settings dialog box to adjust how printed colors appear in your photos Adjusting these settings causes the printed colors to differ from the colors that appear on your computer monitor To specify advanced color settings follow these steps 1 Open the Printer Properties dialog box 2 Click the Color tab and then click the Advanced Color Settings button The Advanced Color Settings dialog box appears 3 Adjust the Brightness Saturation and Color Tone to affect how overall colors are printed 3339 Note When you adjust color settings the changes are reflected in the EA Preview box After specifying the color settings click OK Select any other print settings that you want and then click OK ee Exif Print 22 Exif Print Exchangeable Image File Format 2 2 is an international digital imaging standard that simplifies digital photography and enhances printed photos When a
79. the flap should be on the left 4 Push the envelopes into the printer until they stop 5 Slide the paper guide firmly against the edge of the envelope stack 6 Lower the Out tray Print 1 Open the Printer Properties dialog box 2 Click the Paper Quality tab and then select the following print settings Sizeis An appropriate envelope size Type is Plain paper 3 Select any other print settings that you want and then click OK Use the What s This help to learn about the features that appear in the Printer Properties dialog box Brochures To print a borderless brochure use the Paper Quality tab To print a brochure with borders use the Printing Shortcuts tab For great results use HP brochure paper User s guide 31 Chapter 7 32 Guidelines Do not print borderless documents in ink backup mode Always have two print cartridges installed in the printer Open the file in a software program and assign the brochure size Ensure that the size corresponds to the paper size on which you want to print the brochure Do not exceed the In tray capacity 20 sheets of brochure paper Prepare to print 1 2 3 4 5 Raise the Out tray Slide the paper guide all the way to the left Place brochure paper in the In tray pushing the paper into the printer until it stops Slide the paper guide firmly against the edge of the paper stack Lower the Out tray Print borderless brochures 1 2 BO 6
80. the printer cover remove the paper jam from the front of the printer and then lower the cover Caution Remove the paper jam carefully as it is possible to damage the printer when removing paper from the front 7 Turn on the printer and then press the Resume button 8 Reprint the document d Note If paper jams occur frequently try using a heavier paper See the Ez reference guide for paper weight specifications Paper problems 66 Printer does not feed paper Try one or more of the following solutions e Reduce the number of sheets in the In tray e Remove the paper from the In tray and then reload it e Usea different type of paper Printer ejects paper If the printer ejects the paper try one of the following solutions e If you are performing a color calibration install both the tri color and the photo print cartridges e Verify that the protective piece of plastic tape has been removed from the print cartridges e Ifyou are printing a borderless document and the Resume light and a Print Cartridge Status light are flashing you might be trying to print a borderless document with only the black print cartridge installed When printing a borderless document always have the tri color print cartridge and a black or photo print cartridge installed Out of paper message If an out of paper message appears follow these guidelines HP Deskjet 5400 series Paper jam For information about clearing a paper jam see the pap
81. this printer have been selected to provide maximum protection for the least cost possible while attempting to minimize environmental impact and facilitate recycling The rugged design of the HP Deskjet printer assists in minimizing both packaging materials and damage rates Plastic parts All major plastics and plastic parts are marked according to international standards All plastic parts used in the printer housing and chassis are technically recyclable and all use a single polymer Product longevity To ensure the longevity of your HP Deskjet printer HP provides the following e Extended warranty Details can be found in the reference guide that came with your printer e Replacement parts and consumables are available for a limited period after production has stopped e Product take back To return this product to HP at the end of its useful life go to www hp com recycle To return empty print cartridges to HP see print cartridge recovery d Note The extended warranty and product take back options are not EA available in all countries regions User s guide 87 Chapter 14 Recycling information for the European Union Important recycling information for our customers in the European Union To preserve the environment this product must be recycled after its useful life as required by law The symbol below indicates that this product may not be disposed in the general trash Please return the product for proper recovery disposal to
82. timized dpi 21 booklets 37 borderless photos 16 brochures 31 custom paper size 46 digital photos 19 User s guide documents 29 e mails 27 envelopes 30 Exif Print 22 Fast economical 42 from a digital camera 25 general everyday printing 43 grayscale 43 greeting cards 33 high quality 21 index cards and small media 36 iron on transfers 40 labels 35 letters 28 maximum dpi 21 multiple pages on single sheet 45 PhotoREt 21 photos 16 photos with a border 18 postcards 34 posters 39 presentation printing 43 print preview 45 print quality 44 print settings 53 print task quick sets 46 resizing documents 50 selecting a paper type 46 setting the page order 45 tips 42 transparencies 35 two sided printing 47 watermarks 51 with one print cartridge 14 printing in ink backup mode message 69 Printing Shortcuts tab 42 printing tips 42 R Real Life technologies 19 recycling print cartridges 88 red eye removal 20 removing ink from skin and clothing 61 resizing documents 50 S saturation 22 settings 53 Sharing photos with family and friends 24 sharpness 20 SmartFocus 20 smoothing 20 T Terms and conventions in manual 2 test page printing 60 Toolbox 63 transparency printing 35 troubleshooting all lights are flashing 83 blank pages print 74 borderless printing guidelines 76 borderless printing problems 76 document does not reflect new print settings 75 document is printed off center or at angle 75 document p
83. to others For example Warning Keep both new and used print cartridges out of the reach of children Accessibility Your HP printer provides a number of features that make it accessible for people with disabilities Visual The printer software is accessible for users with visual impairments or low vision through the use of Windows accessibility options and features It also supports most assistive technology such as screen readers Braille readers and voice to text applications For users who are color blind colored buttons and tabs used in the software and on the HP printer have simple text or icon labels that convey the appropriate action Mobility For users with mobility impairments the printer software functions can be executed through keyboard commands The software also supports Windows accessibility options such as StickyKeys ToggleKeys FilterKeys and MouseKeys The printer doors buttons paper trays and paper guides can be operated by users with limited strength and reach Contents Na User s guide Welcome citan 4 Special features voii e e e er dd 5 Get started siete cette ern recae IRR UI Fees centesdboehertuncene 6 Printer features iie testet eei eed e etd ege edet eee dre d ee ded eed eed e eser 6 Buttons and MAS Ie e eee ER ela 7 Paper tay RT ali et bes dro E EE 9 Print cartridges a SRE RE RR RE MURS 13 Inksback p Mode cocina ii Ai tees 14 Connect to the printer
84. ways install the tri color print cartridge in the left side of the print cartridge cradle Install the black or photo print cartridge in the right side of the print cartridge cradle ET Note To easily identify the correct side of the cradle in which to install the print cartridge match the symbol on the print cartridge with the symbol above the print cartridge cradle Selection numbers When buying replacement print cartridges look for the print cartridge selection number You can find the selection number in three places e Selection number label Look at the label on the print cartridge that you are replacing User s guide 55 Chapter 10 1 Selection number label Printer documentation For a list of print cartridge selection numbers see the reference guide that came with the printer Print Cartridge Information dialog box For a list of print cartridge selection numbers open the printer Toolbox click the Estimated Ink Level tab and then click the Print Cartridge Information button ET Note This feature might not be available in your operating environment Ink backup mode The printer can operate with only one print cartridge installed For more information see Ink backup mode Installation instructions Follow these steps to install a print cartridge 1 2 3 4 56 Verify that the printer is turned on Load Letter or A4 plain white paper in the In tray Open the printer cover Wait until the
85. y drop down list click Normal or Best 2 Note For maximum dpi quality on the Paper Quality tab click Ez Maximum dpi in the Print Quality drop down list 5 Inthe Paper Type drop down list click the appropriate photo paper type 6 Select any other print settings that you want and then click OK Store the photo print cartridge Follow these guidelines when storing the photo print cartridge PhotoREt PhotoREt offers the best combination of print speed and quality for your image Follow these steps to print with PhotoREt technology 1 Open the Printer Properties dialog box Click the Printing Shortcuts tab or the Paper Quality tab 2 3 Click Best in the Print Quality drop down list 4 Select any other print settings that you want and then click OK Maximum dpi The maximum dpi print quality setting offers 4800 x 1200 optimized dots per inch dpi printing The 4800 x 1200 optimized dpi is the highest quality resolution for this printer When 4800 x 1200 optimized dpi is selected in the printer software the tri color print cartridge prints in the 4800 x 1200 optimized dpi mode up to 4800 x 1200 optimized dpi color and 1200 input dpi If a photo print cartridge is also installed the print quality is enhanced A photo print cartridge can be purchased separately if it is not included with the printer 2 Note Using maximum dpi increases the printing time and requires a large Ez amount of disk space User s guide 21 Chap

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