Insert Date & Time User`s Manual
Contents
1. s functionality Insert Date amp Time Setting Sperry Software Add in Configuration Gq Insert Date amp Time Invoking Date Time Insertion T Enable Hotkey F6 Choose Hotkeys T Show Button in Inspector Window y What to Insert Text to be inserted lt Date gt lt Time gt and lt Author gt tags replaced at insertion kDate gt lt Time gt lt Authoo Date Format m d yy z Time Format hinnAMPM x Where to Insert Insert wherever the cursor is located Always insert at the top Always insert at the bottom Insert 0 blank lines before and 0 blank lines after date time insertion Choose this option if you want a button added to your Outlook toolbar Pressing the button will add the current date and time according to your settings od Cancel About Spenty Software Add Ins Options Help To create a date time stamp 1 In the Invoking Date Time Insertion area choose the method you want to use to enter the date time stamp You can enable a toolbar button or a Hotkey or both It is on this screen that 2 Specify the text and format of the date time stamp You can place any combination of Date Time and or Author plus a limited number of other characters or words of your choosing Enter the desired text into the Text to be inserted text field Use keywords to specify Date Time and Author lt Date gt lt Time gt lt Author gt These will be2. gt Sper y Welcome Configuring the Add in Insert Date amp Time Setting Troubleshooting Insert Date amp Time 2 Software eese Fast Easy Productive eee Copyright 2008 Sperry Software Inc Insert Date amp Time User s Manual Page 1 Welcome Thank you for choosing the Insert Date amp Time add in created by Sperry Software This add in allows you to place a date time stamp into Outlook Emails Appointments Contacts Notes or Tasks or any other Outlook item with the click of a button or using a hotkey that you specify A hotkey is a key combination like Ctrl Shift F or F5 You can format the date and time as you prefer and even add your name to the text that shows up when you type the hotkey This feature can be particularly helpful when organizing the notes in shared or public folders Insert Date amp Time Copyright 2008 Sperry Software Inc Page 2 Configuring the Add in Once the installation is complete you are ready to use Insert Date Time When you open Outlook you will notice a new button Sperry Software Add ins added to the toolbar Clicking this button displays the Sperry Software Add ins configuration screen Inbox Microsoft Outlook File Edit View Go Tools Actions NOD32 Help iNew RI X Reply BReplyto alt E Forward BY Li Zj Send Receive GB D Search address book a Sperry Software Add Ins _ ro ne settings are made to control the add in
3. replaced with the real thing when the add in is invoked To place a date time stamp Open the desired email message Appointment Contact Note or Task known as an Inspector then click the Insert Date Time toolbar button or use the Hotkey that you set up earlier Add In Configuration Settings The Invoking Date Time Insertion frame allows you to choose what method to use to place a date time stamp in your message Insert Date amp Time Copyright 2008 Sperry Software Inc Page 3 As mentioned you can choose Enable Hotkey and Show Button in Inspector message Window To use a Hotkey to enter the date time stamp check the Enable Hotkey box Click the Choose Hotkeys button to specify the Hotkey or key combination to use To place the date time stamp using a toolbar button check the Show Button in Inspector Window box A timestamp button will be added to the toolbar and will be available each time you open a message With the What to Insert frame you can insert any or all of the following in your messages Date Time and Author along with any additional characters or text that you want to add To automatically add the Date Time or Author you will need to place the appropriate keyword in the Text to be inserted field Keywords are simply the data name inside left and right arrows lt Date gt lt Time gt lt Author gt The Where to Insert frame controls w
4. here in the message the date time stamp will be inserted The default is to insert wherever you are typing that is the position of the cursor at the moment you press the hotkey However you can choose to force the add in to place the date time stamp at the top or bottom of the body every time regardless of where you are typing To add blank lines above or below the time stamp enter your choices in the number fields for blank lines before and after Insert Date amp Time Copyright 2008 Sperry Software Inc Page 4 Troubleshooting Q The Sperry Software Add ins button is not visible A The add in may have become disabled For Outlook 2002 2003 users On the Outlook Menu click Help About Microsoft Outlook Click the Disabled Items button If Sperry Software is listed enable it and restart Outlook For Outlook 2007 users On the Outlook Menu click Help Disabled Items If Sperry Software is listed enable it and restart Outlook The Sperry Software toolbar may not be set to Visible On the Outlook Menu click View Toolbars and make sure that Sperry Software is checked Q The Sperry Software Add ins button does not respond A Run the add in Reset tool The add in reset tool can be downloaded from http www sperrysoftware com outlook tools as Q How can we contact you for more help A For help on more in depth issues check out our Knowledge Base Insert Date amp Time Copyrig
5. ht 2008 Sperry Software Inc Page 5
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