Environmental, Safety and Health Guidelines UGent
Contents
1. ACCOMPANY make sure that third parties are not needlessly exposed to dangerous substances and apparatus and inform them about the risks and the specific guidelines of the lab e g what to do after spilling incidents during student practice avoid contact with very toxic substances and other substances with a considerable risk for human beings and their environment and search for alternatives otherwise the university professor should give the SDS and contact the services for Health Safety and Environment during student practice it is foroidden to use hazardous aromatic or halogenated hydrocarbon derivates from hydrogen with fluorine and bromine biological agentia with risk level 3 and sources of ionizing radiation if this does happen the Department of Occupational Health must be warned as a university professor make sure everybody uses collective and personal protective equipment lab coat safety glasses gloves correctly if necessary the department is responsible for personal dosimeters for the students in case they work with radioactive substances or sources of ionizing radiation students on work placement should contact the Department of Occupational Health and their professor in order to make a description of the job with a risk analysis ensure that all technical areas HVAC and electrical distribution boards are always accessible in a safe manner technical areas are not storage rooms check whether the third par2. ha Z ig j 77 3 by Alip OBE nete oio IPN AG ENVIRONMENTAL HEALTH and SAFETY GUIDELINES release 2015 HHI UNIVERSITEIT GENT PPPPEPR OO OS Gi B b aft flammable e g diethylether m ethanol aceton explosive e g picric Acid x toxic e g hydrogen fluoride corrosive e g strong acids and bases radiation risk radioactive substances dangerous electric tension important magnetic field inflammable substances oxidizing substances danger obliged to wear safety glasses obliged to wear hearing protection obliged to wear breath protection first aid warning button OOO PPPPPPR 00eg harmful e g chloroform toluene xylene oxidising e g perchloric acid chroomtrioxide potassium permanganate environmental hazard e g ammonia kaliumdichromate gas under pressure e g nitrogen gas harmful or irritating substances explosive atmosphere explosive substances biological risk laser ray hot surface obliged to wear safety gloves obliged to wear safety shoes obliged to wear safety helmet eye shower fire extinguisher 00O oeeo serious health hazard e g ethidium bromide UV light poisonous substances corrosive substances hanging loads low temperature suffocation obliged to wear overshoes obliged to wear countenance protection obliged to wear breathing protection emergency shower fir
3. Dange Canes seure An there Very Mex D aqua We Oo net teste op Wem pae bre jemet The new GHS labelling is obligatory since 1 June 2015 SDS radioactive data sheets and labels The Safety Data Sheets or SDS provide this information more athena ugent be gt apollo gt extensively The supplier is legally obliged to deliver an updated welzijn en milieu gt stoffeninformatie SDS for each supplied substance In practice unfortunately the user often needs to claim it himself The Safety Data Sheets of most common used substances are available in the hazardous substances database on Apollo For certain specific substances the users have to provide these sheets themselves The Safety Data Sheets must be accessible to the staff of the department at any time Hazard labels can be printed from the Hazardous Substances Database PMGE User Manual 10 3 4 2 PURCHASE AND REGISTRATION OF HAZARDOUS SUBSTANCES The purchase and stock management of hazardous substances is done using the PMGE system This applies to chemicals as well as to radioactive substances Some substances require a licence or should be notified to the government They can only be used after all legal requirements and procedures are fulfilled ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 11 hazardous substances including the radioactive substances must be purchased and registered using the central system of supply management for hazardous substances of the UGent PMGE
4. be sure that dangerous liquids are put in a storage depot or a cupboard with standing boards substances which can react dangerously with each other should not be placed together do not store extremely highly inflammable substances and gases in a cellar store containers with the label clearly visible never place glass containers above shoulder height OANE SE E 2 never place oxidising substances near inflammable or oxidising substances if possible store them separately according to the data on the SDS e depending on the stability always keep explosives in a locked area such as an explosionproof fridge or safety cupboard provided with an earthing keep a logbook of the use and consumption never place explosive substances near other products in the same cupboard e store very toxic products in a locked area e keep toxic cyanides cyanogen compounds biocides and narcotic products in a locked area keep a logbook of the use and consumption e only store radioactive waste in permitted rooms and keep a logbook of the use and consumption labelthe door of the storage room with the right danger symbols stock of all hazardous substances is registered and managed using the PMGE system For more information about the design of storage depots and the placement of safety cupboards or storage cupboards contact the Safety Department or consult www ugent be veiligheid pmge ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 1
5. health hygiene radioprotection security emergency planning psychosocial well being and environment as described in the regulations Name N of the room Phone number Head of the department Person in charge of the lab or workplace Contact person environment health and safety Contact person for waste Certified person for radioactivity Person in charge of first aid First Intervention Team The relevant contact details need to be displayed at the front door of each lab or workplace By phone in case of emergency emergency number 88 eae 8 8 09 264 8888 with mobile or external phones a 88 In any other case 09 264 71 45 or via e mail permanentie ugent be Pac The Emergency Centre UGent PerC can be reached A
6. of UGent staff commutes in a use the bicycle facilities such as cycling allowance sustainable way But still there are persistent bike sheds showers bike reparation service or test mobility problems not enough parking traffic an e bike jams Besides there are the problems due to use the services to promote the use of public hazardous emission traffic safety the quality transport such as the public transport compensation of city life and lack of space For this reason the bike sheds or the bikes at the railway stations UGent continues to promote sustainable 5 when you travel for work use the UGent service bikes mobility the bus the train if the occasion arises combined with Blue Bike or share a car cambio when you organize an event mention on the invitation how to reach the location in a sustainable way For more information www ugent be mobiliteit 2 3 MATERIAL EN PURCHASE MANAGEMENT 17 of the GDP goes to government purchases This means that government institutions can lead the change to more sustainable products with a green public procurement In general agreements Ghent University takes also social and ecological aspects into account besides the price For purchases without framework agreement ask for advice For more information Sustainable purchase wizard www ugent be aankoopwijzer and second hand shop of Ghent University kringloopwinkel ugent be ENVIRONMENTAL HEALTH and SAFET
7. avoid or minimize exposure to humans and to the environment The doors of each laboratory should show the potential risk as well as the co ordinates of contact persons The emergency instructions the manual of the lab and specific standard operation procedures should always be available in the lab as well as the SDS of the handled products or the technical sheets of the waste streams produced 12 ENVIRONMENTAL HEALTH and SAFETY GUIDELINES Federal Public Service Employment Labour and Social Dialogue Medical Labour Inspection Ketelvest 26 202 9000 Gent tel 09 265 78 60 e mail tww oost viaanderen werk belgie be Group 1 room fire resistant room with standing boards with ventilation at the top and at the bottom and explosionproof electrical installations PROTECT YOURSELF OTHER PEOPLE AND THE ENVIRONMENT always wear a lab coat and according to the risk safety gloves safety boots safety glasses breathing protection facemasks etc identify and date the experiments and used substances secure experiments and equipment e g secure gas cylinders work in a fume hood a biological safety cabinet or a separate lab never store or consume food or drinks in laboratories or workplaces storage rooms or cupboards never fill a pipetor by mouth suction but use a pipetor bulb never use cosmetics in the neighbourhood of hazardous substances never smoke in the neighbourhood of hazardous substances even in ope
8. be added on the label for the waste streams of lab products and medicines stick the ADR symbol on the same side of the label place the waste container in a waste corner or in a waste storage depot make sure you close the containers properly never leave containers filled with inflammable liquids open in fume hoods or other places respect the guidelines for waste collection in particular for each waste stream respect the maximal rate of filling 90 and 20 kg for jerrycans 40 kg for 60 I drums with removable lid 20 kg for medical waste containers jerrycans with liquid waste are placed in a container or depot with standing boards at the end of the day inflammable waste should be placed in safety cupboards or fire 01010 E10 ele mel ele L explosive substances don t belong with the chemical waste contact milieu ugent be transfer filled containers to a waste storage depot of hazardous waste always put needles or syringes with a needle into the medical waste yellow box or sharps bin never recap a needle RADIOACTIVE WASTE HAZARDOUS BIOLOGICAL WASTE RMA order waste containers at the Radiation Protection order yellow RMA containers and sharps Service containers at the central warehouse record the date the container was closed the co mention on the yellow A4 label hazardous ordinates of the contact person and department biological waste delivered by the barrel radionuclides present and
9. fume hood is insufficient or when risks cannot be sufficiently limited through organizational measures and meth ods for example by the application of procedures PPE consists of any equipment which is carried or held and which protects its user against safety and health risks present as well as all accessories and additions which contribute to its protective function for exam ple facial mask gloves helmet safety glasses Correct PPE is always provided with a CE marking in conformity with European Directive 89 686 EEC with reference to any applicable standards for example for disposable gloves in the chemical lab packaging provided with CE marking and reference to European standards EN420 and EN347 1 including corresponding pictograms The choice of the right PPE is made based on the risk analysis Here the risks associated with a certain task are analysed and evaluated after which the PPE s characteristics are set Determination and purchasing of the right PPE always occurs in consultation with the Safety department buy your PPE through the framework agreement http www ugent be veiligheid pbm prevention policy applies to the purchase of PPE not included in the framework agreement contact the Safety department before choosing and purchasing PPE contact the Radiation Protective Service for PPE for working with ionising radiation always use PPE in a correct manner consult the user s manual before use pay att
10. more information about the collection of waste and waste water contact milieu ugent be 20 ENVIRONMENTAL HEALTH and SAFETY GUIDELINES The most critical parameters heavy metals as Pb Zn Cd Hg Ag organic halgenated solvents as dichloromethane chloroform some poly aromatic hydrocarbons tributyltin nonylfenol chloroalcanes polybrominated diphenyl ethers pentachlorobenzene It s strictly forbidden to discharge these 4 8 SPECIFIC HAZARDOUS SUBSTANCES Besides the above mentioned guidelines for hazardous substances some additional rules are given for a few specific hazardous substances 4 8 1 Ethidiumbromide and other DNA markers Because ethidiumbromide is a marker for DNA it is used by many biotechnological laboratories Moreover ethidiumbromide is a very toxic substance mutagen and carcinogen For that reason manipulations and the use of protective equipment are strictly regulated Use for this work a separate room or when not available look for a conform ethidiumbromide room that can be shared with other research groups Within the room the contamination zone should be clearly distinguished from the zone without contamination For the use of SybrSafe and other DNA markers the same guidelines as for the use of ethidiumbromide apply SybrSafe has the advantage that no UV light is required HANDLE CAREFUL keep the lab coats gloves and shoe covers in the not contaminated zone cover the ben
11. special attention to radioactive substances teratogenic and or mutagenic substances Those are substances that can lead to structural or functional deviations and anomalies of the prenatal development or of the hereditary material which is present but not necessarily revealed at birth Similarly working with biological agentia ionizing radiation raising heavy loads and exposure to heavy vibrations and noise more than 80dB A should also be reported to the Department of Occupational Health For the standard procedure for motherhood protection www ugent be gezondheid gt Moederschap For more information please contact the Department of Occupational Health For safety and environment considerations third parties such as students cleaning and technical staff visitors etc need to be aware of potential risks They should be well informed about acting safely and environment minded Students should read the basic information in this regulation and sign it for agreement This should happen in the first year of their Bachelor s and Master s degree Moreover they also need to be specifically guided in their assignment Cleaning and technical staff visitors etc should be clearly instructed about possible risks and preventive measures Third parties should always check in with the contact person before entering the workplaces IA For third parties the rules on maternity protection apply undiminished as described in 8 1
12. system use less hazardous substances look for safer and more environmental friendly alternatives on MIT Green Chemical Alternative Wizard the purchase of hazardous substances should be in proportion to what is necessary gas cylinders should better be rented than bought the cost of elimination is very high and has to be paid by the department a licence is needed for the purchase of explosive hormonal narcotic etc substances this licence can be requested at the Environment Office the presence of very toxic cyanides cyanogen compounds and their preparations must be notified to the Labour Inspection FPS Employment Labour and Social Dialogue complete the notification file in consultation with the Safety Department before using these substances the products may not stay unattended on receipt store these products immediately in an appropriate storage depot the supplier is obliged to deliver an SDS sheet for each substance Central system of supply management for hazardous substances PMGE system athena ugent be gt apollo gt welzijn en milieu gt voorraadbeheer Notification file for the presence of cyanides cyanogen compounds and their preparations to complete in consultation with the Safety Department www ugent be gezondheid gt cyanide gt formulier kennisgeving cyaanverbindingen 4 3 HANDLING OF HAZARDOUS SUBSTANCES IN A LAB The use of hazardous substances requires an evaluation of the potential risks to
13. 22 23 26 27 28 29 30 gt i PAGmbH e G 1 miwili ae e ees i m r a oe ee na te ee ed ee he ee a p peel eet a to people who stayed behind dangerous situations and PMGE know the guidelines and emergency procedures don t lose sight of your own safety ENVIRONMENTAL HEALTH and SAFETY GUIDELINES DECLARATION The head of the department part of the chain of command is responsible for implementing and following the Environmental Health and Safety Guidelines of the UGent However every person who works at UGent must know and act according to this internal regulation This means that not only the UGent staff but also students and particularly cleaning staff and maintenance and technical staff must know the regulations and the appropriate annexes Therefore the certificate mentioned below should be read and agreed on It should then be handed over to the head of the department or registered in a signed list of names The head of the department is obliged to place the signed declarations or the lists of names at the disposal of the internal and external control services the undersigned declares to have taken note of the Environmental Health and Safety Guidelines of the UGent to know where to consult the Environmental Health and Safety Guidelines and to respect the guidelines and obligations stemming from this regulation Name function Date signature Undersigned declares to hav
14. 5 4 5 TRANSPORT The internal and external transport of hazardous substances involves some risks not only for the health and safety of the employees who are directly involved but also for the people living along the transport routes and for the environment To eliminate or minimise these risks international national and local regulations exist concerning the road ADR rail RID and air IATA transport The transport of hazardous substances at Ghent University only occurs in consultation with the Environment Office Transport of radioactive substances is organised by the Radiation Protection Service and carried out by a specialized firm LIMIT TRANSPORT TO A MINIMUM check if the quantities are kept within the fixed maximum for several substances and in case of overstepping the maximum you are obliged to call on a specialized firm in consultation with the Environment Office or the Radiation Protection Service use a regulated and secure container that is protected from any leakage during transit provide a right labeling and marking as well as a clear data of the sender and the addressee take along the Safety Information Sheets of the carried products For more information about the transport of dangerous goods www ugent be milieu gt gevaarlijke stoffen gt transport van gevaarlijke stoffen 16 ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 4 6 WASTE Students and staff know which waste belongs to which waste
15. DELINES Legislation with regard to psychosocial well being at work aims to protect co workers as much as possible from psychosocial risks at work These risks can relate to the organization of the work the working conditions the work content or the labor relations the interpersonal relationships at work Such risks may be reflected in emotional behavioural and or physical symptoms like stress somatic complaints alcohol and drug abuse conflicts burn out violence and harassment Contact can be established with the confidential counsellor and or the authorized prevention advisor regarding any problems in this area The confidential counsellor is the contact person within Ghent University for reporting psychosocial risks The confidential counsellor listens from an objective and neutral perspective and will look for a constructive solution together with the staff member concerned in a confidential and informal setting If the confidential counsellor cannot take action due to circumstances or if the confidential counsellor seems not to be the appropriate person for the staff member an appeal can be made to the authorized prevention advisor Both the confidential counsellor as well as the authorized prevention advisor are bound to professional secrecy and take care of a confidential and proper follow up of reported problems For more information contact the confidential counsellor or check the website www ugent be vertrouwenspersoon EN
16. VIRONMENTAL HEALTH and SAFETY GUIDELINES 9 Hazardous substances Products with hazardous properties or hazardous substances are substances classified as harmful inflammable explosive corrosive etc including radioactive substances and materials medicines pesticides herbicides biological agents chemical medical and animal waste Such substances must be handled with care with respect to safety health and environment In order to outline a prevention policy on health and safety issues on people s working and living environment as well as on emergency intervention it is important to know who uses which substances with what frequency in what concentrations where how and in what quantities these substances are stored This type of information is gathered in risk evaluations drawn up by the people involved In practice the SDS or material safety data sheets but most importantly the labels with danger symbols on substances are used as a guidance to define the danger and the preventive measures Recognizing and comprehending danger symbols is therefore essential The criteria of classification and the labelling prescriptions are changed Since 1 June 2015 all hazardous substances must be labelled according to the GHS regulations The GHS symbols are diamond shaped and the R and S sentences are replaced by Hazard and Precautionary statements new old oxidising e g perchloric acid chroomtrioxide potassium perman
17. Y GUIDELINES 7 consume less Do you really need it Maybe you can borrow it from someone look if the article is available in the second hand shop of Ghent University before buying a new one or when its a lab product first check the stock management system maybe you still have it in stock negotiate with your suppliers for less packaging avoid prepacked food take your own dish to the student restaurant for the take away and avoid vending machines they produce a lot of extra waste drink tap water instead of cooled water of bottled water set a good example to the students ask for bachelor and master papers in digital form or at least two sided printed 2 4 EVENTS At events a lot of people are brought together Ideal to set a good and sustainable example A SUSTAINABLE CATERING avoid throw away glasses dishes cutlery pay attention to the packaging of the food no or biological degradable packaging provide various non alcoholic drinks also tap water follow the engagements of Ghent University provide also vegetarian dishes don t offer tune fish or other endangered species supply fair trade products mention on the invitation how you can reach the location with public transport or bike avoid gadgets or goodie bags if you still want to give a present chose for sustainable and usable products or let the invitees fill there goodie bag by themselves 8 ENVIRONMENTAL HEALTH and SAFETY GUI
18. ble and cost effective energy measures But a lot of the energy is consumed by the users of a building Everyone should be engaged to save energy People are informed and stimulated by campaigns there are funds for the purchase of low energy fridges or water saving devices On the other hand Ghent University can impose energy requirements when purchasing machinery install counters on high energy devices and oblige departments to mention defects or excessive energy Consumption use the thermostatic tap of your radiator smartly stand 3 is enough if you ventilate the room switch off the tap shut windows and doors in cool periods switch off machines after use ask for a timer at energie ugent be choose for the energy saving settings when installing your PC share the dish washer the fridge the coffee machine the copier drink water tap instead of water from coolers if you have doubts about the quality of the water contact milieu ugent be for an analysis of a water sample choose for energy friendly electrical appliances and water saving devices mention the purchase of machines with an electric potential of gt 10kw and ask for advice at energie ugent be report defects or Cere no excessive energy use at energie ugent be If you don t do this costs for electricity and water can be charged to the department 6 ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 2 2 MOBILITY CHOOSE FOR SUSTAINABLE TRANSPORT Almost 50
19. ches with benchcoats which must be removed in every case of contamination contaminated materials may never leave the room at the end of the activity check on possible contamination first do this without UV lamp litle red spotlights afterwards with UV Ilamp carry a UV mask For instructions for the use of ethidiumbromide check www ugent be milieu gt gevaarlijke stoffen gt gebruik van Ethidiumbromide 22 ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 4 8 2 Biological agents Pathogens hazardous biological agents for human plant animal and environment bacteria viruses parasites fungi etc and genetically modified micro organisms should be used and stored in accordance with the biosafety regulation A risk level is pointed according to the biological agents and the activity Therefore containment levels count for infrastructure as well as for working practices A specific permission by the Department of Environment Nature and Energy of the Flemish Government is required for every biotechnological activity KEEP IT CONTAINED check if your activities are in accordance with the description in your permission only work in contained labs animal facilities or greenhouses that meet the requirements in accordance with the risk rate provide a clear and correct signalisation on the door provide a biosafety guide and respect the guidelines remove the disposal as hazardous biological waste or inactivate i
20. ditoria workplaces kitchens and student housing All available first aid kits are registered including their location and the designated responsible person Registered first aid kits can be recognised by the sticker with the inventory number If you haven t done this so far contact the department of Occupational Health EHBO ugent be Updates of the content can be ordered using the website Missing first aid kits can also be reported to the department of Occupational Health For a list of all registered first aid kits their location and the name of the designated responsible person as well for any orders of new kits or updates www ugent be gezondheid gt EHBO 30 ENVIRONMENTAL HEALTH and SAFETY GUIDELINES FUME HOODS When there is a real risk of inhaling dangerous volatile substances or of infection by biological agentia activities need to take place in a well functioning fume hood or a biological safety cabinet always work behind the sash window and in the indicated safet y ZOI e n ax imum WOorK Opel i g 50cm indicated by a red colour strip Defects need to be reported as quickly as possible www ugent be intranet gt Gebouwen en logistiek gt Herstellingen en werkaanvragen More information concerning the correct use of a fume hood www ugent be veiligheid PMGE ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 31 32 7 4 ERGONOMICS Good ergonomics are important in laboratories in workshops as well in
21. e hose LLII UNIVERSITEIT GENT N Zale 22 2 3 2A Introduction Together for a sustainable university Energy and water Mobility Material en purchase management Events 3 Psychosocial well being gt AT 4 2 4 3 4 4 4 5 4 6 4 7 4 8 Hazardous substances Danger symbols on receptacles Purchase and registration of hazardous substances Handling of hazardous substances in a lab Storage Transport Waste Waste water Specific hazardous substances 5 Work equipment 6 Personal Protective Equipment 7 Workplace equipment Tae 1 2 7 3 IA Description First Aid Fume hoods Ergonomics 8 Specific fields of risk 8 1 Ohya 8 3 8 4 8 5 9 Risk analysis Maternity protection Third parties Students on work placement Handling with animals Asbestos 10 Emergency procedures 10 1 10 2 10 3 10 4 Declaration Emergency Centre UGent PerC Warning alarm and evacuation First aid Intervention in case of emergency Contact details of the department Environmental health and safety guidelines content Introduction IMPORTANT CONTACT DETAILS www ugent be veiligheid www ugent be gezondheid www ugent be straling www ugent be milieu The Environmental Health and Safety Guidelines of the University of Ghent UGent inform the staff of the university of the rules guidelines and codes of good practice which have to be followed in
22. e publisher Benny Vandenberghe Riet Van de Velde Editors Luc Cobbaut Kenny De Bosschere Paul De Pauw Sara Drieghe Franky Hoste Isabelle Meirlaen Myriam Monsieurs Greet Persoon Nathalie Praet Hubert Thierens Benny Vandenberghe Riet Van de Velde An Van Goethem Mathias Vanhaverbeke lise Van Laere Ludo Vanmarsnille Rini Verpraet copyright release 2015 realisation 2Mpact www 2mpact be For the online version of the Environmental Health and Safety Guidelines www ugent be welzijns en milieugids REF E 003 Wa toy i ge m UNIVERSITEIT GENT Se HHH UNIVERSITEIT ENT Department of Administrative Affairs Internal Service for Prevention and Protection at Work Environment Office Sint Pietersnieuwstraat 25 B 9000 Gent CONTACT DETAILS OF THE DEPARTMENT The services of Health Safety and Environment play a supportive as well as an advising and serving role However a system that works excellently is supported by all the staff members especially the people responsible for waste biosafety guarding ElP members etc They all contribute to a quick and efficient spread of information and can interfere in case of emergency For your convenience the contact details of these people are listed below However the head of the department the department s chairman and the chain of command stay responsible for the implementation of the prevention policy on well being and environment including safety
23. e taken note of the Environmental Health and Safety Guidelines of the UGent to have received a specimen of the Environmental Health and Safety Guidelines and to respect the guidelines and obligations stemming from this regulation modelform Download the official release here www ugent be weizijns en milieugids gt namenlijst ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 4 ADR C CBM DGFB DPO E EHBO EIP F F GGO IATA TI S IDPBW SDS N N RMA O PerC PBM PMGE R S T T Vlarem Xi LIST OF ABBREVIATIONS accord europ en relatif au transport internat des marchan dises Dangereuses par Route corrosive collective protective equipment CPE Department of Infrastructure and Facility Management Department of Personnel and Organization explosive first aid First Intervention Team extremely highly inflammable genetically manipulated organism International Air Transport Association Technical Instructions for the safe transport of dangerous goods by air Internal Office for Prevention and Protection at work Material Safety Data Sheet dangerous for the environment non hazardous biological waste oxiderend The Emergency Centre UGent PerC personal protective equipment PPE hazardous substances risk sentences safety sentences very toxic Vlaams reglement betreffende de milieuvergunning irritating ENVIRONMENTAL HEALTH and SAFETY GUIDELINES COLOFON Responsibl
24. ention to the expiration date on specific PPE filters facial masks helmet students are responsible for their own personal protective equipment pay attention that they always use it in the correct manner notify colleagues about wearing necessary PPE and lead by example ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 29 Workplace equipment The workplace needs to be clean well organized and labelled The fume hood should work well the apparatus should be tested and there should be a waste corner where it is possible to collect waste selectively Loose electric cables should be avoided In case something happens it must be possible to use a fire extinguisher an emergency or eye shower a first aid case and absorption material 7 1 DESCRIPTION Doors of the working places either labs or mechanic studios should point out the potential risks through an icon together with the names of contact persons An additional green orange or red label provides guidelines for the cleaning staff Moreover inside the lab specific risks need to be indicated by icons on for example laser appliances appliances which require the use of safety glasses on doors of fridges with biological agentia etc Icons are also useful in order to find the first aid case the fire extinguisher the emergency exit means of protection etc see p 2 7 2 FIRST AID A first aid kit must be available in an easily accessible place for all laboratories au
25. follow a course on Working safely with ionizing radiation More information about working with radioactive substances and sources of ionizing radiation www ugent be straling ENVIRONMENTAL HEALTH and SAFETY GUIDELINES Course working safely with ionizing radiation at the start of the job and periodical organized by the Department of Radiation Protection li i F d i f in Le a T we ade ij Th hp jaa i i DS dust Tots PEE Zei 1 ay ni hy H Te ODEN Ate moe i ETT Ht bite GEBOUV 4 il Hl a Wl 2 i i l F e 4 iua i t bid INERTE im fi rs i 4 8 4 Gas Gases have the CLP labels the danger labels for road transport and a colour indication at the top of the gas cylinder in accordance with the European regulation Gas cylinders must be checked with a periodicity depending on the gas group By 5y or 10y HANDLE GASES CORRECTLY always secure gas cylinders separately on 2 3 of their height to the wall make sure the number of gas cylinders in the lab or at the working place is limited to the strict minimum needed for the ongoing project e always use an expander never use an expander as a closing tap put inflammable flammable oxidising and toxic gases in a safety cupboard gases do not belong in a cellar neither for use neither for storage put full and empty gas cylinders in t
26. ganate extremely inflammable e g diethyl ether toxic explosive e g methanol benzene e g picric acid irritant very toxic e g sodium carbonate e g hydrogen fluoride corrosive e g strong acids and bases dangerous to the environment e g ammonia kaliumdichromate KE Xe SVOO ODDS gas under pressure e g nitrogen gas harmful to health e g chloroform toluene xylene OOD radioactivity e g thorium nitrate lodine 125 uranyl acetate phosphorus 32 serious health effects e g ethidium bromide 10 ENVIRONMENTAL HEALTH and SAFETY GUIDELINES it is foroidden to overwrite labels old labels must be removed before 4 1 DANGER LABELS AND CONTAINERS foe sticking new ones Hazardous substances are stored in the original non expired packaging provided with the correct labels and danger a safety container available at symbols Anyhow when moving substances from one container suppliers of safety gear and lab to another the receiving container has to meet the required products Is obliged as receptacle for rules of packaging and carry the labels and symbols required by inflammable liquid contents of more than 3 l regulation the maximal content of hazardous substances in glass receptacles may vs frannie N never surpass 3 ea e anA food or drink packaging may never e ETNE e be used as packaging for hazardous a a substances
27. he outside storage depot in the right compartment e likewise gas cylinders need to be secured separately on the wall provided with their cylinder head before transport remove the expander and use transport cars for gas cylinders e keep an eye on the expiry date of the gases and the cylinders follow a course Working safely with industrial gases e wear safety shoes when you manipulate gas cylinders e when using the elevator to transport the gas cylinders its foroidden for you or any other person to take the elevator at the same time Use the priority switch if possible or make the necessary arrangements with a colleague on the destination floor For more information about working with gases contact the Safety Department ARAB art 349 363 ADR attachment A European Guidelines ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 25 4 8 5 Cryogen liquids Liquid nitrogen is one of the most used cryogen liquids Liquid nitrogen is a gas that has been condensed to a liquid It has an extremely low temperature of about 196 C When this liquid is exposed to outside air it shifts boiling into its gas form The transition from liquid to gas triggers a forceful increase in pressure and or an increase in volume In its transition to gas liquid nitrogen s volume increases 700 times This increase in pressure can lead to explosions The transition to the gas stage also implies that the nitrogen concentrations in the air increa
28. ical and biological waste can be ordered at the central warehouse To order waste labels and ADR symbols contact the Environment Office milieu ugent be Containers and labels for radioactive waste can be ordered from the Radiation Protection Service or the central warehouse straling ugent be Online swapshop kringloopwinkel ugent be ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 19 Wrong collection waste water disposal dumping or anything that is not according to the regulations is inconsistent with the waste policy of the UGent Therefore such practices must be reported immediately Possibly extra costs in the waste processing or penalties will be refunded by the responsible department 4 7 WASTE WATER In the environmental permission emission standards for waste water are defined Exceeding these emission standards is an environmental crime and can lead to a financial penalty This shall be paid by the producers of pollution according to the polluter pays principle The extra costs for remediation e g extra samplings will also have to be paid for when the causes are known but not dealt with do not discharge water into the water via the sink be conscious that also rinse water can contain significant concentrations of hazardous substances in that case also this rinse water must be collected take the water solubility of the hazardous substances into account contact the environmental office in case of doubt For
29. ion under point 8 as read and agreed to and return it to the head of the department Thus not only employees at Ghent University but also those of equal status in particular students must have knowledge of the content of the rules and the manual s annexes At Ghent University the policy on well being at work as well as the environmental policy are coordinated by the central administration The services for Health Safety and Environment offer advice and support Check page 5 for the contact details 4 ENVIRONMENTAL HEALTH and SAFETY GUIDELINES Internal Service for Prevention and Protection at Work IDPBW headmanager Benny Vandenberghe Safety Department DV Sint Pietersnieuwstraat 25 headmanager safety advisor Benny Vandenberghe safety advisors Bart Christiaans Franky Hoste Nathalie Praet Ilse Van Laere emergency planning Mathias Vanhaverbeke Dennis Mont gnies Department of Occupational Health DMT De Pintelaan 185 2K5 occupational health physicians Luc Cobbaut Paul De Pauw Ludo Vanmarsnille Rini Verpraet Radiation Protection Service DFC Proeftuinstraat 86 radiation expert Myriam Monsieurs radioactive waste policy Isabelle Meirlaen personnel dosimetry Nancy Van Aerschot Psychosocial well being Sint Pietersnieuwstraat 25 Confidential counsellors Sara Drieghe Danielle Wouters External Service for Prevention and Protection at Work EDPBW Prevention advisors psychosocial aspects Idewe vzw Gro
30. n air inform your colleagues and head master about allergies pregnancy etc avoid spills of hazardous substances in the environment 4 4 STORAGE 4 4 1 Storage of amounts in use The presence of hazardous substances in laboratories and workplaces should be limited In practice this means only those amounts necessary for ongoing experiments should be present At the end of the day inflammable substances must be stored in an appropriate storage depot so called group l room or a safety cupboard Very toxic substances should be stored immediately after the activities in a locked area It s forbidden to store more than 501 of inflammable liquids in a room if this room is not equipped in accordance with storage room requirements ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 13 Storage of hazardous substances in a lab is not allowed They should be stored in a special room equipped in accordance with storage room requirements If such a storage room is not available or if the quantities are very limited the storage of inflammable substances may be allowed in safety Cupboards Other dangerous substances can be stored in a suitable Cupboard or shelf Corrosive substances are best stored in an acid and alkali storage cabinet Cupboards for liquids must be provided with ledgers with standing boards LIMIT THE PRESENCE OF HAZARDOUS SUBSTANCES IN THE LAB TO AMOUNTS IN USE store inflammable substances gt 3I in a safety co
31. ntainer store inflammable or flammable substances as well as very toxic substances in an appropriate storage depot at the end of the day Inflammable flammable oxidising and toxic gases belong in safety cupboards never use fume hoods as storage depot 4 4 2 Long term storage Appropriate storage depots for the storage of hazardous products are storage rooms Cupboards and sheds designed with that purpose They should comply with the safety and environment regulations Inflammable substances must be stored in a group 1 room The rooms must be cleaned up and ventilated Moreover products must be classified by danger category with the labels in the front and last but not least hazardous substances should be put in rooms Cupboards or sheds with standing boards Don t put these substances any higher than shoulder height substances which can react dangerously with others shouldn t be placed together Safety regulation Codex on Safety at Work and ARAB environment regulation Vlarem STORE HAZARDOUS SUBSTANCES IN APPROPRIATE STORAGE DEPOTS e provide enough storage accommodation preferably in a separate room near the lab smaller quantities can be stored in a storage cupboard in the lab e keep inflammable substances in a group 1l room or in lack of this in a safety cupboard those liquids that have to be conserved in a cool room are kept in an explosionproof fridge
32. nts supplier or manufacturer is required each time To this end the department must make the necessary arrangements itself After each inspection a label is applied on the work equipment which indicates whether the equipment was approved green label mentioning the final date for the next inspection approved with comments orange label or was rejected red label ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 27 All work equipment requires appropriate training of the users If fhe use or operation of the work equipment can create an additional risk for others it is considered as a safety function eg operating a forklift cranes roller bridges In that case a specific training is obligatory The Safety department organizes these man datory courses Safety functions also require a mandatory annual health check up For more information about the prevention policy related to work equipment safety demands bring into service inspection safety functions etc contact the Safety Department or consult www ugent be veiligheid arbeidsmiddelen 28 ENVIRONMENTAL HEALTH and SAFETY GUIDELINES Personal Protective Equipment In order to protect yourself from safety and or health risks during work usage of personal protective equip ment PPE is often required PPE must be used when risks cannot be avoided at their source for example by not using a dangerous product when collective technical protection equipment for example a
33. ody should stay in place and make sure that the working environment is safe If necessary a first intervention can take place and the zone can be cleared at command of the EIP In case of collective danger it may be necessary to evacuate The according signal is a continuous alarm consisting of two tones In that case the building needs to be left as soon as possible and the employees should gather at a fixed meeting point The escape route emergency exits and the meeting point are indicated by green and white icons A survey of all the meeting points for each building of the UGent can be found on the website More information about alarm and evacuation www ugent be veiligheid noodplanning gt Evacuatie Exit Escape routes to the emergency exit Meeting point During the evacuation always follow the instructions of the First Intervention Team EIP This team specific for each building consists of staff members who have been trained in the basics of fire fighting first aid and evacuation They are recognizable by their yellow jacket and or red helmet Every EIP has one or more coordinators recognizable by their orange jackets who are responsible for the local coordination at the evacuations Every year evacuation exercises are organised in the different buildings of Ghent University in co operation with the EIP These exercises are designed to test the emergency procedures but also the occupants ability to effectively and efficiently e
34. offices Limiting loads the use of proper lifting techniques regularly changing the body position and a well equiped working place all contribute to good ergonomics Computer ergonomics require a proper placement of monitor desk and keyboard and a customized office chair to avoid any ergonomic complaints in the long run Always think about the ergonomic aspects when changing a workplace making adjustments to individual workstations and with the renewal of furniture Therefore always contact the Department of Occupational Health in time to get some ergonomic advice ERGONOMIC TIPS ensure some daily exercise change your body position regularly know your limits when lifting loads do not lift more than 10kg use the correct lifting techniques and the right lifting tools if possible provide customized furniture for each activity the furniture should be easy to decontaminate and maintain and designed for the activities carried out ensure the correct positioning of your computer invest in a customized ergonomic 01i foxes arol me ale Ko Ko 01010 Ko CNG follow a training in ergonomics or ask for a specific one tailor made when changing the workplace and with renewal of furniture be sure to ask for the necessary advice in time contact the ergonomics team of the department of Occupational Health at ergonomics ugent be ENVIRONMENTAL HEALTH and SAFETY GUIDELINES Pregnant women and women in the breast feeding period should pay
35. particular with regard to a safe healthy environmentally acceptable and legal working area The environmental health and safety guidelines must be considered as the internal regulation on well being 88 and environment at the UGent At the same time this the phone number or regulation stresses the responsibility of the hierarchical 09 f 2648888 line the employee the student and every other person who is considered part of the university staff Emergency Centre UGent PerC of the UGent in case of emergency 24h 24 7d 7 This guide is considered a practical manual for looking up information easily although the information is limited Frequently there will be references to specific om contacts and more detailed standard operation er procedures which can be consulted on the website of the UGent The guide should be expanded with location specific operation procedures depending on the activities in the workplace The last page of this document provides a list of contacts that should be updated and completed regularly The Environmental Health and Safety Guidelines are directed towards all staff of the university in particular to people exposed to hazardous substances equipment and or activities in workplaces at the university The head of the department ensures that the rules are complied with and implemented correctly He expects the staff of the department to follow the guidelines Every staff member must sign the declarat
36. se and that the oxygen concentration normally amounting to 21 strongly decreases heightening the danger of suffocation for people that enter the soace at that moment PROTECT YOURSELF only work with liquid nitrogen in well ventilated areas wear a facial protective shield temperature proof gloves in accordance with EN511 a lab coat that is completely buttoned up and closed shoes transport liquid nitrogen only in closed containers never use the elevator together with the container do not keep the container sealed danger of pressure build up and explosion carry out a risk analyses for the rooms where one works with liquid nitrogen do not heat cryogene liquids outside a fume hood rinse lengthily with water upon contact with skin or eyes treat any sustained injuries as burns prevent gas forming by using a draw off installation liquid nitrogen may not be used or stored in basements or technical areas A A risk analyses form for working with liquid nitrogen can be obtained at www ugent be veiligheid risicoanalyse ge Work equipment In order to avoid or limit risks as much as possible work equipment must comply with current legislation Work equipment is all machinery appliances installations mechanised tools and testing devices necessary to perform certain labour Pursuant to the prevention policy the Safety department must be involved in both purchasing for safety requirements and entry into
37. service for the entry into service report as well as in modifying existing work equipment or the application of new techniques Additional obligations exist for some work equipment for instance with regard to work equipment subject to authorization such as autoclaves compressed air tanks cooling installations sources or appliances with ionising radiation or when necessary infrastructure modifications are to be made Due to their specific risks certain types of work equipment require periodic inspection duty by an External Service for Technical Inspections EST an independent inspection body recognised by the government A framework agreement was concluded by the Safety department for the periodic inspections of a number of types of work equipment including steam appliances compressed air tanks fixed tanks for gases high voltage power usage appliances and centrifuges Specifically upon entry into service new work equipment subject to authorisation is immediately recorded by the safety advisor in the inspection inventory maintained by the Safety department The Safety depart ment makes the necessary arrangements with ESTI for possible entry into service inspection in consultation with the contact person within the department ESTI will contact the contact person within the department directly in order to plan the periodic inspections For the inspection of steam appliances and compressed air tanks technical support from the equipme
38. ssary the student must be vaccinated responsible of your department and consult beforehand www ugent be gezondheid gt informatie over studenten stagiairs 8 4 HANDLING WITH ANIMALS When working with animals there are specific rules on safety hygiene and environment The script of the faculty of Veterinary Medicine safety of students and staff www ugent be di nl faculteit raden documenten Handboek 20Facultaire 20 veiligheidscommissie 8 5 ASBESTOS The presence of asbestos requires a detailed approach for control and disposal There is a risk of health damage when asbestos fibres are inhaled after manipulating or damaging the asbestos Therefore never perform activities without contacting the experts for advice and checking the asbestos inventory in advance For more information about the asbestos inventory please contact the the Safety Department or the department of Occupational Health ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 35 Risk analysis The foundations of the health safety and environmental policy are based on the risk analysis By means of a risk analysis hazards and risk factors can be identified determined and evaluated As a result precautionary measures can be taken if necessary The risk analysis needs to be performed on three levels i c the organisation UGent the workplace department and the individual personnel staff The risk analysis on the level of the organisation and
39. stream by a clearly marked waste corner provided with waste posters Technical sheets available for all present waste streams in a room give more detailed information about waste containers labeling collecting conditions transport etc Filled barrels are brought to storage depots prior to their transport At the end of the day inflammable waste is placed in a fireproof storage depot or in a safety cupboard Anyway hazardous waste should be transported before the expiry date of the plastic containers 5 years Waste production and collection also cause risks especially in the case of hazardous waste Waste is categorised in non hazardous waste and hazardous waste that contains medical animal radioactive and small dangerous waste Hazardous waste is under the supervision of the Environment Office except for radioactive waste that is managed by the Radiation Protection Service Each department of the faculty is responsible for the internal organisation of the selective collection Waste is only collected in consultation with the services mentioned above which keep the required waste inventories e j ara uc AGIOS TAKE CARE OF HAZARDOUS WASTE order waste containers at the central warehouse depending on the waste stream Preferably use 10l jerrycans for liquid waste streams mention the co ordinates of the contact person and department on the label the code of the container and the data must
40. t properly and validate the method of inactivation with a bio indicator follow the regulations when sending and transporting biological material For more information concerning the use of biological agents check www ugent be milieu gt bioveiligheid Bio indicators are available in the central warehouse Centraal Magazijn of the UGent ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 23 48 3 Radioactive substances and sources of ionizing radiation Before using radioactive substances or ionizing radiation contact the Radiation Protection Service and the Department of Occupational Health A licence of the Federal Agency for Nuclear Control FANC a specific waste procedure a specific medical examination and often personal dosimeters are required for these activities Concerning the specific guidelines in each department please contact the certified person WORK CAREFULLY In labs working with radioactive make sure you wear impenetrable gloves while substances all desks must be easy working with radioactive substances to clean and the room must have put lead screens and lead aprons in rooms where standing boards professional exposure to X rays or gamma rays is possible The purchase and stock put screens in plexiglass while working with beta management of radioactive emitters substances is done using the PMGE use benchcoat on the benches system check for contaminations before and after the experiments
41. te Steenweg Noord 9 9052 Zwijnaarde Prevention advisor Evy Grootvriendt Environment Office Milieu Sint Pietersnieuwstraat 25 headmanager environmental coordinator Riet Van de Velde environmental advisors Hazardous substances and waste An Van Goethem Environmental permissons nature Koen Houthoofd biosafety Mario Vaerewijck soil air water Greet Persoon sustainable energy and mobility Pieter Van Vooren stock management of hazardous substances Steven Dierickx Mario Vaerewijck Internal security Emergency Centre UGent PerC Stalhof 6 Dominique Van Acker Coordinator Security Geert Van de Merckt veiligheid ugent be tel 4151 noodplanning ugent be gezondheid ugent be tel 09 3323076 fax 09 332498 1 straling ugent be tel 6519 fax 6696 vertrouwenspersoon ugent be tel 4253 4299 tel 09 264 12 30 fax 09 264 12 39 milieu ugent be tel 8949 fax 3581 permanentie ugent be tel 88 09 264 88 88 tel 7171 fax 7289 Together for a sustainable university Ghent University wants to focus on social ecological en economic sustainability for its education research and organization A very ambitious goal for which everyone has to be responsible The sustainability vision is the framework in which as much people as possible must be engaged 2 1 ENERGY AND WATER Ghent University has the ambition to build and renovate according to the nearly zero energy principle and to invest in sustaina
42. the individual are performed by the IDPBW respectively by means of the GPP and the medical examinations The risk analysis on the level of the workplace needs to be executed by the department itself supported by the Safety department IDPBW The risk analysis does not only relate to the work equipment it also concerns the organisation of the lab the hazardous substances that are being used the performed experiments the equipment A Nis ANL j iz Sink AINA make sure your department has the necessary risk analysis and consider them as a useful work tool risk analyses for experimental and self build installations must be incorporated in the design draw up a step by step plan for the lacking risk analysis use the forms available on the UGent website contact the Safety department for support use the results of such a risk analysis keep the risk analysis as long as necessary a risk analysis is a random indication if the work equipment or the workplace changes a new risk analysis should be performed Contact the Safety department before performing a risk analysis Fore more information about risk analyses standard forms methods www ugent be veiligheid risicoanalyse ENVIRONMENTAL HEALTH and SAFETY GUIDELINES risk analysis or assessment is also necessary when there is a risk of formation of explosive atmospheres In that case an explosion protection document including a classification of the iden
43. their total activity the supplier UGent the co ordinates of contact waste category and if possible the chemical persons and department Ena ee Ris respect the guidelines for the collection and respect the guidelines for the collection and o ele Me ml e e ele ere Ao KCH storage of radioactive combustible waste respect the maximal rate of filling 20 kg for respectthe maximal rate of filling e g 6 12 kg for RMA containers EAE OES a transfer filled containers to a cold storage transfer filled containers to the storage depot of depot in particular for hazardous biological radioactive waste waste needles are considered as RMA don t put them with the chemical or residual waste BUT FIRST OF ALL WASTE PREVENTION e never buy more than necessary and use containers for reuse gases solvents etc as often as possible look for less hazardous alternatives if possible after all the transport and removal of e g explosive substances is very expensive and problematic never prepare more reagents than necessary collect discarded PC s empty toners and old lab equipment for reuse or recycling contact the Environment Office for this use the online swap shop of the UGent Waste instructions for chemical and biological waste www ugent be milieu gt afval Waste instructions for radioactive waste www ugent be straling gt radioactief afvalbeleid Containers for chem
44. ties faulty elevators electric breakdown water inconvenience etc as well as incidental ones REPORT IRREGULARITIES e immediately report every irregularity even the small ones to PerC 88 and to your headmaster e answer all questions as accurately as possible and provide all the information needed e who are you name contact details etc nature and seriousness of the incident fire explosion gas leakage theft defect etc which hazardous substances are involved chemical biological nuclear etc are there victims number kind of injuries etc where did the incident occur site building floor etc which actions have been undertaken evacuation first aid attempt to extinguish the fire etc better make too many instead of too few reports The Emergency Centre UGent a can be reached By phone in case of emergency emergency numk 09 264 8888 with mobile or external enea In any other case 09 264 71 45 or via e mail permanentie ugent be 37 10 2 WARNING ALARM AND EVACUATION In case of fire or smoke detection or if the red alarm button is pushed a warning signal will resound in the concerned zone The sound will be monotonous and interrupted warning everybody who is working in this zone It will also sour on the EIP the First Intervention Team i e the employees who are responsible in emergency situations They monitor the situation report the people present and contact the PerC Everyb
45. ties have fully understood all instructions and procedures about warning signals and evacuation Specific instructions about working with hazardous substances in practices for students www ugent be milieu gt gevaarlijke stoffen 34 ENVIRONMENTAL HEALTH and SAFETY GUIDELINES GOING ON WORK PLACEMENT PREPARE IN TIME e give as a work placement responsible the necessary students on work placement are equal information to students going on work placement to personnel for the safety and health prescriptions The department of Occupational Health is responsible for the preliminary health assessment examination also possible via the trainee post 8 3 STUDENTS ON WORK PLACEMENT as a student ask your work placement responsible to make up a risk analysis and to fill in a job description form get the necessary vaccinations via your family doctor or the student doctor and ask a certificate for healthcare professions an antibody determination for Hepatitis B surface is imperative Before this examination the employer at the trainee post has to draw up a risk analyses to determine if there is any risk and if therefore a medical examination is necessary In addition make an appointment with the department of Occupational Health bring all documents with you and if necessary your vaccination card a job description form has to be filled in If For the procedure and the forms contact the work placement nece
46. tified hazardous places into zones must be drawn up This classification must be seen and approved by an external service for technical inspections at the workplace For each of these topics an appropriate form is available on the UGent website The performed risk analysis needs to be saved as long as the work equipment hazardous substances or the workplace is being used Emergency procequres 10 1 EMERGENCY CENTRE UGENT PERC In spite of all preventive measures and strict appliance of the rules it is still possible that the policy of prevention fails in certain circumstances In similar cases an appropriate reaction may restrict the damage From this point of view a protection and intervention policy is set out for Ghent University by the services of Health Safety and Environment in cooperation with the Facility Management office of the Department of Infrastructure and Facility Management The Emergency Centre UGent PerC plays a central role in the protection and emergency policy of Ghent University This internal switchboard is continuously staffed and centralizes all the reports of irregularities in and around the university buildings automatically fire detection test placing electronically steered doors etc as well as manually telephonic reports PerC deals with these reports and contacts the competent internal and external services in order to solve the problems The centre should be contacted for technical irregulari
47. vacuate in response to an emergency In that way they are the ideal opportunity for the employees and students to learn to know the alarm signals the meeting point and the EIP A perfect co operation to these actions is important for your own and other people s safety 38 ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 10 3 FIRST AID In a lot of university buildings it is possible to ask for first aid assistants These people have had a training of a few days in resuscitation wound care manipulation of injured people etc This training is heavier than the standard first aid training which is given to all EIP members and is directed to primary medical assistance for example reanimation REMEMBER know the difference between warning and evacuation signals and act properly never question an evacuation alarm start the evacuation immediately stop possible courses and practices evacuate the room for which you are responsible and accompany your students to the meeting point during the evacuation use escape routes and emergency exits as much as possible know the location of the meeting point and follow the instructions of the EIP try to participate in the evacuation exercises look for more information about the basic info sessions for the EIP more info about it can be found on the website More information about EIP www ugent be veiligheid noodplanning gt Eerste InterventiePloegen All staff members can follow this t
48. ype of training In case of accidents the PerC should always be contacted at the alarm number 88 For more information about first aid or when interested in becoming a first aid asisstant contact the Department for Occupational Health or consult www ugent be gezondheid gt EHBO ENVIRONMENTAL HEALTH and SAFETY GUIDELINES 39 40 10 4 INTERVENTION IN CASE OF EMERGENCY Never act alone in case of emergency The PerC should be called every time in order to contact the right people Just make sure that you are well informed about the procedures and the use of the present protective and intervention equipment such as fire extinguishers eye and emergency showers first aid cases breath protecting masks etc The responsible internal services for Health Safety and Environment are present at every incident and coordinate the intervention When more serious incidents occur PerC will contact the public emergency services fire brigade police medical emergency services etc In these cases these services might need the present information about the building and the present substances which are possibly hazardous and to which some people might have been exposed IN CASE OF AN INCIDENT e never act alone follow the guidelines of the competent services inform the auxiliary services on the spot about possibly relevant information connected g L o A i i 3 3 Fi 5678 9 10 1213 14 15 16 17 19 20 71
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