eArtist 4.0 Release Notes and Upgrading from eArtist
Contents
1. is selected the format will only display the publication name and date A4Report Printing Non label reports only Printed reports are now formated to allow printing on AS size paper If you print io AA sized paper change ge size on Admin module gt Set System Settings tab gt Interface tab When you print your tomatically be selected as the default pape size in the page setup options dialog H you print to both A4 and U S Letter size paper set this seting to whichever page size you print to the most You can always change the page size in the page setup dialog that appears with reports Label postcard and envelope reports are NOT formatted for A4 printing Do not change the page size in the print options dialog for these type reports Tabhighlighting I your Artwork has activity or notes or expenses ete the tabs on the Artwork Form view will have a green highlight above them to alert you to the fact that you have information on those tabs Likewise if Your Constituents have any activity ar notes those tabs will also be highlighted Mouse over quick tips Icon buttons certain fields and other selectable jems throughout the eAntist interface have quick tip notes that appear when your mouse hovers over the items for a few seconds to help you use eA Interface scaling Petal windows on forms and other elements of the cArtist interface will now scale in size with the size of your window to allow Viewing of additional l2. Open eArist 4 0 T Enter your artist name and eAmist 4 0 registration key from your eArtist 4 0 registration email and lt click the Register button to register your copy of Antist 4 0 this button even if you have a scheduled backup to 3 backup directory NOTE You may fil in the rest of your detalls if you d like or simply wait unti later but the application must be registered before running the upgrade serip NOTE The eArist 4 0 upgrade script will NOT copy your arist information from eAntist 310 You will have to re emer your artist information and logo if applicable on the Set System Settings tab af the Admin module Select the Seripis menu gt Update to eArtist 40 from 30 script You will be presented with a couple warningieminder messages before the impart process will begin Read through these carefully You will be prompted through a series of import dialog baes which will import data from your cArtist 3 backup files into eArtist 4 The import dialogs should be set automatically You Shouldn t have to adjust anything on these dialogs Simply click OK through all the dialogs couple of the imports into the Admin module will report that the Help file cannot be found This is OK Just click through these dialogs and Continue the script when prompted When the script is complete you should have run through nearly 20 table imports 9 Check ALL your data in eAntist 4 0 for accuracy If only som
3. support Tinks We don t charge far our news so feel feee to help us out by making your Amazon purchases through our Amazon book and store links If you want to adventise on our site follow the Google ad link to purchase space in our Google managed ad space Eventually we ll have more community based features to not only help you sell more art but help you esearch galleries and get your press out to the public allow publie posting of show announcements map mashups and more Keep watching Upgrading to eArtist 4 0 from eArtist 3 0 x NOTE Ifyou are upgrading from any version of cAntist earlier than cAntist 3 0 you must purchase the additional upgrade service from ArtSeope net and allow ArtScope net to transfer your data for you t the new version cAntist 4 0 does not have a script that will automatically transfer data from a version earlier than version 30 Installing eArist 4 0 will create a whole new eAntist directory If you have eAntist 4 open close and ext out of the application before proceeding 1 Open your version af eArtist 3 2 Create a backup of your cArtist 3 files Goto the System Administration tab of the Admin module Click onthe Data Backup button C rate fresh backup files in your eA 3 QuiteAnist 3 4 COPY the backup files ending in bak from your eArtist BACKUP directory 5 PASTE the backup files to your Aint 4 BACKUP directory You do NOT need to rename the extention on these files 6
4. atured in your professional degree information or other awards You have the option to include exclude any of these sections from a Curriculum Vitae report which can be printed or exported Your Curriculem vitae will list all the exhibitions you ve tracked in Antist by date and all constituents who have made purchases ase tra rerio B You may designate how or if a Constituent even appears on your Curriculum Vitae with a new Include in CV field in the Constituent module Before running the CV report you should go through your Constituent buyers and assign them toa particular section in the Include in CV field Corporate buyers wll list the business name Private will list the calculated Saluation Listing a buyer as either Corporate Anonymous or Private Anonymous will show as Anonymous under the respective sections If you have more than one Anonymous buyer the number will be tallied and shown next to the Anonymous moniker If you do not wish to list your Constituent even as anonymous you may set the Include in CV field to Do Not Include NOTE When you run the CV report the report is broken into two distinct reports The artist and exhibition report and the collections report so you will be asked to print or export two reports when you click the print or export icons The collections report is your list of constituents You may skip printin
5. d ar can enter into this field email our tech support f your evaluated preview shows a you ve done something wrong with the calculation Email our tech support if you are unable to fix your calculation M you dont wish to use this feature blank out the field Otherwise this language will appear at the bottom of your Antwort Information sheets You can copy this language when needed to any Invoice you create by clicking the icon next to the Notes field on your Invoice Edition Management Enhancements You can now track the original artwork to your editions by designating the original artwork id on the Editions tab in Artwork Be sure to include this ID before you ceate your edition otherwise it will only appear on one recon in your editions In onder 1o create a print edition from an existing original go to your original artwork recond Duplicate the record by using CTRL D PC or Apple D Mac or selecting Records menu gt Duplicate Reconl Change the artwork medium and wholesale price Enter 1 of X number of edition prints in the editions field Click on the Editions tub and enter the Original Artwork ID in the Original Artwork field and the Edition Type Publisher and Printer information if you wish Then click the sign next to the edition number field You will be asked to create the edition for just one print or the total prints in your edition Typically you d select total prints if you are starting a new edition A
6. e inaccuracies exist correct them H you do nor think the data transfered appropriately you may try again by quilting cArtist 4 unin stalling eAntist 4 and starting from scratch including reinstalling eArust 4 and copying aver your Anist 3 backup files If you still nocd help and if you think the problem may be minor you may Send an email suppor request to eAntist artseope net or purchase the upgrade service to eArtst 40 and we ll be happy to do the upgrade for you If you are an expert FileMaker user you may also attempt to correct the import yourself by checking through the import dialogs as they pop up during the upgrade script If you want to learn more about importingfexporting data to from eAntist be sure to read the imporvlexport section of our User Manual
7. eArtist 4 0 Release Notes and Upgrading from eArtist 3 0 ArtScope net November 2009 Amat Arscope net Ascope net NOTE Overview This document covers the new features and enhancements made to cArtist over version 3 0 x Users who wish to upgrade to eArtist 4 0 should first purchase the upgrade from version 3 0 x from our website at piv warscope nctcAmist Upgrade instructions are included at the end of this document New Features and Enhancements Currency Conversion Antist now supports multiple currencies including the ability to assign the currency symbol per currency and exchange rate Currencies now have their own table in the cArtist Admin module You can edit the list of currencies and the exchange rates directly from the Admin module gt Set System Settings tab gt Currencies and Markup tab or you can click on the blue arrow icon next to the Currencies title to go to the Currencies table directly A Tink to a URL that keeps up to date currency rates is on the Currencies table view Ifyou sell in multiple currencies often it is important to keep the Exchange Rate data up to date often Semy tesis OFS oe Goes bemeneten fete ma Tee oea E ae You have the optinn to designate two extra currencies as display currencies When you change these two extra display currencies hovering over your retail price with your mouse arrow in the Artwork module will display what
8. fter eArtist has created all your edition resonis you may get a dialog box reminding you that you will need to increase the edition number before you can add any more prints to the edition The Edition Report will also now show the Total Sold value and Total Retail Value and the number or edi tions Sold The Editions tab will show the total retail value of your edition and total number in the edition Expanded Status Field Constituents have an expanded viewable Status field for those who have a lot of stati Price Rounding and Currency support in Exhibitions Just like invoices Exhibitions can be set with a specific currency Exhibition reports will list the artwork using the current exchange rate for that currency You may also set an exhibition to round the pricing for artworks when the currency exchange rate cre ates odd prices Rounding in Exhibitions is turned on by default f you do not want to ound pricing for Exhibitions set the Rounding feld t0 Don t Round on the Exhibition form Exhibition Price Lists show Framed Sized Exhibitions and Exhibition lists will now show the Framed Size i available for an artwork Artwork Sold at Exhibition Retains Exhibition Retail Price You can now sell an artwork directly from an exhibition The exhibition price will be transfered to the in voice Click on the Shopping Cart icon next to your exhibition line item and a new Invoice will be created wih that artwork w
9. g or exporting either report You will be prompted to print or export both whether you cancel one or the other ar not Publication Tracking You can track publications that your artwork appears in Tracked publications can appear an your Curriculum Vitae A button on the Publications tab in the Artwork form and the button next to the Publications portal on the CV tah of the Admin module will ike you to the Publications table to add more entries and details about the publication Once you ve added a publication where your work appears you can ink any atwork record to that publication through the Artwork module gt Form View gt Publications ab Use the pull down menu on the portal to select the publication by name and date The footer of the publication table layout contains a custom field for determining what and how your publications are noted on your CV The editable field is a pre evaluated calculation field Treat this field as if you were creating a normal FileMaker caleulation The evaluated feld is shown below the pre calculated field to check the validity of your calculation If you aren t sure of what you should or can enter into this field email our tech support If your evaluated preview shows a 2 you ve done something wrong with the calculation Email our tech support if you are unable to fix your calculation The default definition contains formatting for books newspaper articles magazine articles and pamphlets If no pul
10. ine items in portal windows Simplified Ascending Descending Sorts Clicking an list view headers will now sart the column in the reverse arder the column was last clicked So if you clicked on a Title column once i will sort in ascending order Click on the tile column a second time and it will sort in descending onder Send an email support request from within eArtist We ve included a button right on the front page of the Admin About tab that will enable you to compose and send an email support request to us Your System must have a default mail aplication setup to send email and you must be connected to the internet Arist will send your email application a composed email for you to send to us You must send the email from your emai application cArtist will only help you compose the support request Pre Sold designation Some work you may have already sold befare purchasing or using cAntist If you do mot wish to create a ack dmed invoice you may designate an artwork as Pe Sold These artworks will not be availble for sale through invoices and will appear as Not far Sale or Sold elsewhere E mm g Framed Size Field The Artwork Size field is generally for pre framed sizes Enter the post framed size in this field The framed size will appear in exhibitions and invoices as well as the Artwork Information sheet Personalized and Anonymous Proof Sheets As art competitions and artwork submis
11. ith the exhibition price and currency ShipmentTracking Antist now supports shipment racking with Federal Express If you use Federal Express fr your shipping and include your FedEx shipment number when you enter the shipping information for an invoice litle S icon will appear on the shipping line item on your invoice Clicking on the will bring up a web viewer page showing the status of that package from the Federal Express website Artist is not supporting this feature for UPS or other shipping vendors at this time however you may still emer a tracking website into the Shipping Types table through the Admin module yu Fd sip pour stark and enter o raking namber for your shipment amS buton wil appear on our shipment ino tem on Your ii Ck on the S buon wil apon the Fd dg ArtScope net Webviewer When you first open eAnist 4 if you are connected to the intemet the ArtScope net home page will be displayed in a web viewer Our home page has art world related news fram around the globe as well as reviews and announcements from the Chicago art community You ll ind our news spider actually provides timely art mews faster from the original sources and consolidates it much faster than any arts magazine on any bookstore magazine rack Our reviews of shows in and around the Chicago area are often linked and quoted around the internet Also keep abreast of any developments with cArtist with the cAntist
12. sions become more electronic this report format will print out a provt sheet similar to a slide sheet Choose the format that will best support your artwork image size as well as submission requirements Customize the anwork captions to meet your submission requirements with the Caption Definition fields Treat the Definition field as if you were creating a normal FileMaker calculation The Preview shows you the results of your Definition Certification of Authenticity language added to Artwork Information sheets and Invoices We ve had alot of requests for a Certificate of Authenticity report Because this is a legal document best overlooked by your lawyer or solicitor the best option far this is really to create a merge file in Microsoft Word that you keep handy and ill out with your artwork information as you see fit as this document could Potentially be very long and will absolutely be custom to your artistic situation However we ve added support to include some basie Certification of Authenticity language to both your arwork information sheets and your Invoice notes Customize your Certification language an the Artwork Reports layout The editable field is a pre evaluated calculation field Treat this field as if you were creating a normal FileMaker caleulation The evaluated field is shown below the pre caleulated field to chock the validity of your calculation If you aren t sure of what you shoul
13. the retail price is of that artwork in the two display currencies densepren 52000 pty 0000 pone me i Giaa s 127 45 EIEE Inyoices and Exhibitions can be set to use a different currency than your default currency and pricing will automatically be refreshed and calculated using the exchange rates you have specified in your Currency table Prices are copied into Invoices and Exhibitions so changes in the exchange rates will not affect existing invoices or exhibition price lists If you need to refresh your pricing on an exhibition click the Refresh Pricing button on the exhibition form detail If you need to refresh your pricing on an Invoice click the Refresh Pricing button on the Invoice form detail next t0 the Wholesale or Retai radio buttons Shipping charges are always recorded in your default currency If you are using a different currency on your Invoice the shipping charge will display on your invoice in the invoice currency NOTE Unlike shipping charges Payments can be made in a different currency On the payment screen select the currency of the payment being made Artist will recond the exchange rate amount and display the pay ment in the chosen currency Curriculum Vitae Generation The Admin module has a new CV tab On this ta you ll find fields to enter extra data about your artist career that you don t normally track with exhibitions invoices or constituents such as publications you ve been fe
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