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2. JE Delete 41 E 2 p Ede x Delete 5180 Parckstone MANTILL Y m poe 20161 p Ede XM Delete ie Reordering Columns Reordering Columns The Query by Example option allows you to select which information they would like to view first by entering the in formation in the field directly above the column See figure below for illustration PEN U S Department of Justice rin in apa GF Bureau of Alcohol Tobacco Firearms and Explosives elcome John Doe AN5 j Last Logged on Wed 18 May 2011 at 12 02 13 PM eForms Log Out Home My Profile FAQ Ask an Expert My Profile Information User Information FFL AECA access Address Favorites Line ltem Favorites Manage Favorites View v Create new E ti Detach Customs Business Name FirstName LastName Address Type Address Line1 City Country Actions Imports Broker l Customs Broker Maple Place SILVER SPRING UNTED STATES 2 Edit X Delete inact Broker l 7 customs Broker Maple Place VENNA E lunmep STATES g Edit x Delete Imports Broker Customs Broker Maple Place ASHBURN UNITED STATES 2 Edit XM Delete Imports Broker Customs Broker Maple Place CLOVERLY UNITED STATES 2 Edit XM Delete inas Broker Customs Broker Main Street ACCOKEEK E UNTED STATES 2 Edit x Delete Test Broker Customs Broker 123 Main Lane Any City in Japan JAPAN Z Edit SM Delete Test Seller Foreign Seller 1457 Any Place Any City JA
3. error to the name we can only disapprove the application When an eForm 1 is submitted by a legal entity only the trust or LLC name should be entered as the applicant Licensee Permittee Name field on eForm 1 Do not list the identification of the trustee for exam ple John Doe trustee as part of the applicant or transferee name The identification of the entity members will be available in the information attached to document the enti ty For an eForm 1 application the submitter can show his her title as for example trustee by going into the My Profile function eForms home screen and specifying the specific title in the Title field Page 9 FFL and EIN Information Not Re trieving For A Transferee In Volume 2 Issue 1 of the eForms Bulletin ATF published an article regarding the retrieval of the transferee s FFL and EIN information when submitting an eForm 3 applica tion We have found that there are occasions when the transferor has the correct license and EIN information for the transferee but the transferee fields will not populate and we asked that you contact us with the information for us to check Before you do that be aware that the reduced rate classes of special tax for importers Class 71 and manufacturers Class 72 do not appear for selection in the drop down list only the full rate classes for import ers Class 61 and manufacturers Class 62 do Accord ingly if the FFL type is an 07 or 10 selec
4. of names for selection of the manufacturer from the list Select the correct manufacturer and proceed to the description screen You may note that the manufac turer code field also populates We issue a code to a GCA manufacturer If the firearm type model or model and cali ber field is not found click on the box next to My item de scription is not in the list create new item and add the model or caliber You will be allowed to submit the applica tion also in to our Pending Research function for valida tion We have noted a number of instances where the submitter checks the box but failed to find a model or model and cali ber that does exist thus lengthening the submission time Duplicate Applications in Your Draft Folder A duplicate version of a submitted NFA application may appear in the user s Draft folder in addition to being in the Submitted In Process folder We found this occurs when an attachment is added to a form which is in submitted in process status but we do not know what causes this yet and will work to re solve the problem DO NOT delete the version in the Draft folder as the submitted version will also be de leted If both versions are deleted we can provide a copy to you of the submitted application but cannot restore the application to eForms in the Submitted In Process folder Only 1 Firearm on a Form 1 eForms was designed for only one firearm to be submitted on a taxpaid Form 1 as a ta
5. that your account is locked after try ing to log into the eForms system and the Forgot Password function does not allow the reset and after calling the Help Desk on the number shown on the screen use the Ask the Experts function eForm System Questions to let us know We will be able to provide a temporary password so you can access your account and then change the password Who Can Submit An eForm 1 ATF has received a number of questions about the submis sions of eForm 1 who can do the submission In general an eForm 1 can be submitted by a legal entity such as a trust We have received the following question about the process Can an FFL SOT submit a Form 1 on behalf of a customer No The customer must set up his her own account on eForms as the registration by the customer al lows the customer to digitally sign the application If the FFL SOT submits the application the applica tion will be signed and attested to by the FFL SOT who is not part of the legal entity Page 8 Watermarks on eForms PDF s Users have found that they may receive an email notification of approval or disapproval of a form but the PDF of the form is either not attached or has a draft or submitted watermark on it This occurs for any of the eForms and results because the PDF did not properly generate When this happens please use the Ask the Experts function to direct an email to us noti fying us of the issue Include the permit control n
6. time during the application process To view the infor mation completed so far click on the View Form button located at the top of the application screen See figure below Save Cancel View Form GoHome View Form Function in eForms Go Home You will be able to navigate back to the eForms Application home page by clicking on the Go Home button located at the top of the application screen Any changes that were made on the current screen will be saved See figure below save Cancel View Form Go Home Go Home Function in eForms Information The information icon represented by an i indicates that there is more information for a particular area on a screen See figure below i Information Icon in eForms Errors and Warnings The system will alert you whenever there are potential errors in the application Below is a list of error icons that you may encounter as they interact with the system Error Message A red warning indicates that there is vital information that you have not completed The system will not allow you to successfully submit the application without the information being provided The red error message will typically appear on a line item table See figure for a view of the error icon L Error Icon Warning Message A yellow warning indicates that there is pertinent information missing However that information will not prevent you from successfully submitting a form The yellow warning message will
7. where they can be easily retrievable the computer you are using to submit the eForms When adding attachments make sure that the attachment you are attempting to add is one of the ac ceptable attachment types Word doc docs docm Portable Document Format pdf Excel xls xlsx xlsm PowerPoint Presentation ppt pps pptx pptm Joint Photographic Expert Group jpeg jpg Graphic Interchange Format gif mo aooe Also do not forget to click the Add button to finish the process of adding the attachment The Add Another Line Item button only refers to the line item type that you are currently adding If you wish to add a different line item type you must click the Finish button and then you will be given the opportunity to select the line item type you wish to add Attachment Limitations The maximum size of a single upload for an attachment is 3 MB and the total size of the attachments cannot ex ceed 30 MB with a maximum number of attachments of 10 attachment for the Forms 1 2 5 9 and 10 Forms 6 and 6A may contain a maximum of 10 line attachments per line item the total submission cannot exceed 30 MB per submission Instructions NFA Trust Documents We have been advised that for NFA forms the size of the trust or corporate documents may exceed the 3 MB lim it If you encounter this situation we suggest that you split the document into 2 or more packages as needed When the attach
8. IN Inside eFormsNews FFL EIN AECA Associ ations eForms Maintenance Schedule Form 5300 11 availa ble in eForms NFA Refunds Attachments 1 1 Average Processing eForms 3 and 4 Sta tus 0 2 4 eForms 101 Continued number association is required for NFA transactions You may request to be associated with multiple FFL and EIN Numbers AECA Number the AECA number registration association is handled the same way the association to the FFL number is handled You will have to click on the My Profile Tab Then click on the Request Access Button next the FFL AECA EIN button enter your AECA number in the AECA Number field select your role and submit the request You will receive notification when the request is approved and then the AECA number will be available for selection from the drop down on the Applicant Page of the form Please note that the AECA association must be done separately from an FFL association request Please refer to the FFL EIN and AECA Association article below for detailed explanation FFL EIN and AECA Associations FFL EIN Number Association The FFL Number association is done by first clicking on the My Profile Tab Next click on the FFL AECA EIN button and then click on the Request Access button Enter the first three and the last five digits of your FFL number in the FFL Number field You will have to indicate the user role you are re questing The available roles ar
9. PAN z2 Edit x Delete Brokers of Japan Customs Broker 8401 Colesville Road SILVER SPRING UNTED STATES gt Edit x Delete Citizant George Customs Broker 5180 Parkstone CHANTILLY UNTED STATES Edit X Delete z 2011 by www ATF gov All Rights Reserved Query by Example n Icons Buttons Symbols Used in eForms The Icons buttons symbols are frequently used in eForms rs _ Refresh This icon can be found on the Home screen and is used to refresh the screen to ensure that the most cur rent information is displayed on the screen View Form This icon can be found to the right of the list of forms in your My Forms listing and can be used to view a form You will need to view form in order to print the form a Copy Form This icon can be found to the right of the list of form in your My Forms listing and can be used to copy a form This functionality is not applicable to the NFA form ATF Forms 1 2 3 4 5 9 and 10 2 Edit Form This icon can be found to the right of the list of forms in your My Forms listing and can be used to edit any application that is in your draft folder _ Delete Forms This icon can be used to delete any application that is in your draft folder Follow the instructions below to delete a form 1 Click the Delete button This action will prompt a pop up window asking for confirmation to delete the form See Figure below 2 Click Yes De
10. Volume 2 Issue 1 January 2015 j eFormsNews A eFormsNews eForms 101 2015 eFormsNews serves as an exchange of information to the registered users of ATF s eForms System and ATF s Firearms and Ex plosives Services Division Because of the large increase in new users we have dedicated this edition of the eFormsNews to basic instructions on how to use the eForms system in addition to the current topics of interest We hope that you find the information contained in eFormsNews informative If you have topics or questions that you would like to see published in eFormsNews or would like to request previous editions of eFormsNews send your request to Lee Alston Williams atf gov How Do I Register To Use eForms Registration Access the eForms Registration Log In screen at www atfonline gov then click on eForms Fill in the information that is requested on the screen As soon as your first and last name are entered on the Registration screen your User ID will be generated on the right side of the screen We suggest that you write the User ID down for your future reference as well as note the password you establish After the registration is completed and submitted an email will be sent to the email address you provided containing the User ID and a thank you message If you are a Federal Firearms Licensee FFL or an Arms Export Control Act AECA registrant before you can submit forms for the company you must log int
11. at the top right hand corner of the window Cronte new OD Bows ef Marntecharer Cooriry Cty Prodect type USME Category pes ah Swe Barret Length OOP Desorption Actions ow Detaching a Table Page 5 fel eFormsNews Reordering Columns The Reorder option allows you to reorder the columns for a different view of the table To reorder columns in the ad dress table follow the instructions below Select the Reorder Columns from the View drop down list Check the box or boxes next to the column name See figure below for illustration Click the up or down arrows to reorder the columns Note You can also reorder columns by manually moving the columns to the right or to the left U S Department of Justice DEBUG v1 0 0 r1491 050611 Bureau of Alcohol Tobacco Firearms and Explosives 3 d i saiak rape waa an 04 eForms jt Home My Profile My Profile Information User formation FFL AECA access Address Favorites Line tem Favortes Manage Favorites View Create new DE hoes Business Mame FirstName Address Type LastName Address Linet City Country Zip Actions impons Becker Customs Broker Maple Place SILVER SPRIW Reorder Columns a 5 2910 p Edt 3 Delete n arde ar Visible Columns 2124 p Ede XC Delete Maple Place ASHERIRN q T DIJ p Ede I Delete Maple Place LOVERLY T Feumteme 20804 yp Edt JE Delete Ma A LJA r 20607 p Coe XM Delete 12 An A ra 12345 gt Edt 3 Delete F 1457 A Ar r p Edt
12. bal Action Buttons Global action buttons are the buttons you will see on all forms in eForms Below is a list of some of the frequently used global action buttons Train Stops All forms will have Train Stops located at the top of each page These stops serve as a guide to navigating a form Each stop informs applicants of where they are in the application and how many stops are left to be completed See below The stop you are currently on will be highlighted fal toa fa Form 6 Part Application Information Applicant Customs Broker Seller Shipper Line Items Declarations Electronic Documents Non Electronic Documents Validate Certification Train Stops Save The Save option allows you to save the information entered on the application screen Note The system will save form data when you move through the application See the figure below for the location of the Save button in the eForms application Save Cancel View Form Go Home Save Function in eForms Cancel The Cancel option allows you to cancel work on the current application When you select this option they will be re directed to the eForms Application home page Any changes made to the current screen will not be saved See figure below for the location of the Cancel button in the eForms application Save Cancel View Form GoHome Cancel Function in eForms Page 3 View Form You will have the opportunity to view their form as a pdf at any
13. e Super User the Super User must be listed as a responsible person on the FFL a Delegate or a Submitter There must be one and only one Super User for each FFL see explanation of user roles below You may at the same time request association to an EIN Number The association to the EIN number is required for the submission of NFA eForms Then submit the request You may request to be associated with multiple FFL Numbers You will receive notification when your request is ap proved and then the FFL number s will be available for selection from the drop down on the Application Page of the form Please note that the FFL association must be done separately from the AE CA association request but the FFL and the EIN association can be done to gether When you request your EIN association do not use hyphens in your EIN number If you have already requested the FFL association and did not request the EIN association at the same time it is not a problem The EIN association can be done at a later date If more than one member of your com pany other than then Super User will Page 2 be submitting eForms on your behalf they must register as Delegates or Sub mitters Your Company s Super User will approve their associations using the User Administration tab ATF will not be able to approve the Delegate or Submitters role for these users be cause your company has a Super User AECA Number Association The AECA
14. e firearm may be marked with MULTI which is permissible under the Gun Control Act but the NFA requirements are differ ent so that we may confirm the firearm to be subject to the NFA In certain instances NFA firearms may be used in different cali ber or barrel length configurations The additional configura tions may be added to the registration file by use of an attach ment listing to an eForm or by directing a letter containing the information to the NFA Branch address on the form Make Sure Your Submissions Are Correct ATF cannot emphasize enough that any submitter must ensure that the application is correct We cannot make any changes to a submitted application so the pro cessing for an eForm application is different from the processing of a paper application This is especially true for the NFA applications A paper application can be sent back for correction and returned to us however an eForm application cannot be corrected It must be disap proved The applicant will have to submit an entirely new application with the corrected information and a new tax payment the tax paid for the disapproved form will be refunded If you have any question about the completion of the form use the Ask the Experts function with the eForms system Reminder How to Identify the Ap plicant Maker on an eForm 1 Please keep in mind that neither the submitter nor ATF can modify a submitted eForm application So if there is an
15. emporary import State has advised you to file a DSP 61 even if you qualify for an exemption IIC applications for United States Munitions List or Commerce Control List items should be forwarded to the Commerce Department for processing In order for ATF to timely process your IIC we ask that the following information be included with each submission e A complete description of the goods and include the US MIL category number e The Form 6 permit number associated with the IIC or if you are importing defense articles pursuant to an ex emption state the exemption and provide proof that you meet it e A definitive statement that the import is permanent An IIC should be submitted with the Form 6 application Re newals of IICs must reference the associated Form 6 permit number Page 13 Forms may be mailed to the Imports Branch or you may attach them to an electronically submitted Form 6 using the attachment functions in eForms We cannot return the form electronically but it will be mailed to you promptly once it is processed Average processing times for IICs is 6 8 weeks Please refrain from calling or emailing the Imports Branch to check the sta tus of your IIC until at least 8 weeks have elapsed Expedites must be approved by the Branch Chief and will only be grant ed in very limited circumstances imports for law enforce ment or the military Helpful Hints for Successfully Submitting an E Form 6 The Firearms a
16. lete to delete the form Click No Cancel to keep the form a wy L _ Withdraw of ATF Forms 6 and 6A This icon can be found to the right of the list of form in your My Forms listing and can be used to withdraw a submitted form Withdrawal cancellation of NFA application The withdrawal of a submitted in process status eForm 1 or the cancellation of an approved status eForm 1 must be done by directing a written request to the NFA Branch address on the form or an email to the NFA Branch nfa atf gov Please include the information relating to the transaction such as the control number A copy of the payment information that was sent by Pay gov at the time of payment should also be included The refund will take about 30 days once the form is closed out Page 7 Issues updating the My Profile Function If you find that when you update information in the My Profile function the update does not take please use the Ask the Experts function eForm System Questions to let us know Include your user ID and the information that you want the system to reflect Until we can get this issue resolved an ATF System Administrators will make the up dates for you ATF Form 5300 11 AFMER The Annual Firearms Manufacturing and Exportation Report AFMER ATF Form 5300 11 is available as an eForms Fire arms Manufacturers are encouraged to use eForms to submit their annual reports electronically Locked Accounts If you receive a message
17. ll be a manufacturer under the GCA thus the form re quires the name of the original manufacturer of the firearm When submitting an eForm 1 on the line item screen a window for the entry of manufacturer is opened after click Payment of Making Tax The making tax is paid during the application submission process for eForm 1 While the Pay gov system is used for the payment the submitter does not need to register with Pay gov because ATF s eForms system automatically links the eForm 1 users to the Pay gov system while with in eForms There is no Pay gov fee for using the Pay gov system The PAY window will open but not allow me to pay the tax or my attachments will not save This often results from connectivity or browser issues The user may find that the PAY window or ability to add attach ments will work at a later time However if not the issue may be related to the browser The eForms system was built to IE 8 and the use of later versions of IE or other browsers such as Google Chrome or Firefox may be problematic The later versions of IE 9 10 or 11 have a compatibility view function which if invoked may help with filing issues Oth er users have found that Chrome will work or if it doesn t Firefox may and vice versa We recommend giving the other browsers a try Page 11 ing the Add Firearm button At this point the applicant would enter a short version of the manufacturer s name to bring up a list
18. ments are added identify the packages as for example XXX Trust 1 of 3 XXX Trust 2 of 3 etc The trust documents are only to be added in the Electronic Documents function Note After you submit the application attachments can be added as long as the status is submitted in process Please note that the addition may cause a duplicate version of the form in the draft folder Do not delete see the article on page 11 Page 10 Identification of the maker or manufacturer of a firearm on Form 1 If the applicant is creating the firearm for example a si lencer or finishing an incomplete receiver that is not yeta firearm the applicant will be the maker under the NFA and GCA Thus when completing the Line Item Add Fire arm field click the By Manufacturer Code button and en ter the code FMI This code stands for Form 1 Registra tion and the entry can continue If the model or model and caliber field is not found click on the box next to My item description is not in the list create new item and add the model or caliber You will be allowed to submit the applica tion into our Pending Research function in which we vali date the information submitted This should be accom plished in two business days If the applicant is modifying an existing firearm typically a standard configuration rifle into a short barreled rifle the applicant will still be the maker under the NFA but there wi
19. mpany name telephone number and email address You will be contacted by ATF with further in formation We are excited about this new development effort and look forward to working with you in the near future Page 14 ee Quick Reference Guides and User Manuals We are developing a Quick Reference Guide and User Manual for the eForms system We hope to have these available on our website in the near future We will send out an email notification when they become avail able Until the Quick Reference Guides and User Manuals are completed we will continue to send out Helpful Hints eFormsNews and eForms Bulletins to help guide you through the eForms processes Relax help is on the way Ask the Experts Ask the Experts is a process within eForms that allows you to send an email to the Subject Matter Experts within the Firearms and Explosives Services Division on the following topics General eForms Questions Firearms and Explosives Imports Questions National Firearms Act NFA Questions Annual Firearms Manufacturing and Exportation Report AFMER Questions Firearms Licensing Questions NFA Special Tax NSOT Questions All questions submitted through Ask the Expert will be responded to within two business days You know what they say The only dumb question is the one that is not asked So do not hesitate to Ask the Experts pm ka ETA j
20. nd Explosives Imports Branch FEIB offers the following hints for successfully submitting your Form 6 applica tion e Allitemsina parts kit must be entered as separate line item entries For example if you are importing a machinegun parts kit each part must be entered as a line item You cannot simply have one line item for a parts kit and then attach a document that lists all the items in the kit e Your AECA association request must be submitted separately from your FFL EIN association requests e When requesting an association to your AECA number as the Super User you must be listed as a responsible person on the AECA registration If you are not we will need confirmation from a responsible person that the Super User has permission to request the association e When submitting an eForms 6 application please be sure and select BOTH your AECA and FFL number if applicable from the drop downs when completing your form e If you are submitting a permit application for numerous line items of firearms parts and your manufacturer is not associ ated to that product type please send an email to Ask the Expert and we can go ahead and make the entry in our tables before you enter the permit application This will save both for you and ATF time in processing the application eForms 3 and 4 Status When the NFA eForms were removed from service in April 2014 ATF advised the users that the goal was to restore most of the NFA forms to se
21. number registration associ ation is handled the same way as the association to the FFL number by first clicking on the My Profile Tab Next click on the FFL AECA EIN button and then click on the Request Access button Enter your AECA number in the AECA Number field do not use hyphens in your AECA number Se lect your role and submit the request You will receive notification when the request is approved and then the AECA number will be available for selection from the drop down on the Applicant Page of the form AECA association must be done sepa rately from an FFL association request In order for your FFL EIN and or AECA number to appear on your eForms forms you must request and have an approved association for each Once the associations have been approved the numbers will appear in the dropdown box on the applicant page for your use Please note if you renew your AECA you must request a new AECA associa tion for eForms User Roles All users who register or log in to eForms will belong to one of the three designations listed below Each role has specific responsibilities Super User Super User is the high est designation granted to a user A Super User can perform the follow ing actions Submit forms View forms submitted for Federal Firearms Licenses FFLs under their purview Approve reject Delegate and Sub mitter user requests Disassociate FFLs from Delegates and Submitters A
22. o eForms and click on the MY PROFILE tab to request to be associated with your FFL s or AECA number s FFL Number Association is done by clicking on the My Profile Tab next click on the FFL AECA EIN button then click on the Request Access button and enter the first three and the last five digits of your FFL number in the FFL Number field and submit the request You will have to indicate if you will be submitting forms as the Super User who must be listed as a responsible person on the FFL ora Delegate or a Submitter There must be one and only one Super User for each FFL You may request to be associated with multiple FFL Numbers You will receive notification when your request is approved and then the FFL number s will be available for selection from the drop down on the Applicant Page of the form Please note that the FFL association must be done separately from an AECA association request If other members of your company will be submitting eForms on your behalf they must register as Dele gates or Submitters The Super User will approve their associa tions in the User Administra tion tab ATF will not be ap proving the Delegate or Sub mitter roles EIN Association if you will be filing NFA forms you must also request to have your User Id associated with your EIN EIN association can be done in conjunction with the FFL Association by putting your EIN Number no hyphen in the box labeled EIN The E
23. pprove reject FFL Association re quests Delegate A Delegate can perform the following actions Acton behalf of a Super User Submit forms View forms submitted for FFLs dele gated to him her Approve reject FFL association re quests Disassociate FFLs from Submitters Approve reject Submitter user re quests Submitter Submitter is the designa tion all users are initially given upon registration Submitters can perform the following actions Submit forms for associated FFLs as well as forms that do not require FFL numbers Password Complexity Rule Missing from eForms Registration Instructions An eForms industry member has Choose a password as per the follow The rule that is missing from the brought to our attention that an NE ec Mucthavear TTE ee important rule is missing from our 12 characters in length Must be no fewer than 5 alphabet password complexity rules listed 2 Must contain at least one ical characters in your password or more number s 0 9 on registration screen where you 3 Must contain at least one Please adhere to this rule when you create your eForms password or more special character s are creating or changing your amp eForms passwords The requirements are currently 4 Must contain at least one Note Thank you to the industry or more upper and lower member who discovered and report displayed as follows case letter s a z A Z ed this problem Navigating through eForms Glo
24. rvice when the existing system could be stabilized and that eForms 3 and 4 would be restored later in the process Since then the NFA eForms 1 2 5 9 and 10 have been restored to service The eForms 3 and 4 have not yet been restored to the existing eForms system but there has been progress ATF has engaged a new vendor to create a more ro bust platform for the processing of the eForms 3 and 4 The new platform will be designed to eliminate the issues that caused the removal of the eForms from service The new eForms will also provide enhanced functionality such as batch processing and possibly some automated approval functionali ty for certain forms The vendor has recently been cleared and has already started to work with ATF in engaging the industry for system requirements on certain processes Once the requirements have been finalized we will begin the design and re view of the new eForms platform We hope to have eForms 3 and 4 returned to service by late 2015 We need your support We are looking for volunteers to assist with testing of the new eForms platform We are currently working with a small group of industry members on the requirements for the batch processing If you would like to join our group and become a member of our testing group for the new eForms please send an email to Lee Alston Williams atf gov In the email please include New eForms Tester in the subject line In the body of the message include your name business co
25. t Class 62 and if the FFL type is an 08 or 11 select Class 61 There is another situation where the selection of the SOT class impacts the retrieval of the information For exam ple if the FFL is licensed as a manufacturer but has paid the SOT as a dealer if the dealer class 63 is selected the information will not retrieve To retrieve the information the tax class as a manufacturer must be selected even though the transferee paid as a dealer This is the same for importers ATF is aware of this glitch and will confirm the SOT status as part of the process but the PDF will reflect the incorrect class This glitch will be addressed as funding permits NFA eForms Refund Processing Currently the refund processing time for a withdrawn or de nied eForm application is approximately 30 days This includes from the time that a determination is made that a refund is required to the time that the refund is processed through Pay gov and credited back to the account for the credit debit card used to pay Please be sure to allow the full time to elapse before contacting the NFA Branch to check the status of the refund Also please keep in mind that as eForm usage continues to grow there is the possibility that the refund pro cessing time will increase Adding Attachments to eForms Submissions You can add electronic attachments to an eForms submission You will need to scan documents you wish to at tach and save the scanned images
26. typically appear on a line item table See figure below for a view of the warning icon A Warning Icon Page 4 Adjusting Table Views All tables in eForms have adjustable views to enable you to review tables in any way you desire Figure below provides an example of adjustable views available to you 2011 by wwe ATF gov Ad Fagtts Reserves Adjusting Table Views The following list provides an overview of each of the functions that can be used to adjust tables Adjusting Table by Column The Column option allows you to select which columns they would like to view in the table Note Information displayed in the Column selection will depend on the column names in the table To use the column option follow the instructions below 1 To select all available columns choose the Select All option 2 To deselect specific columns click on the desired column name in the list provided in the Column option to temporarily remove it from the table Note Columns can always be placed back into the table by reselecting the column name from the list Detaching Table The Detach option allows you to view the table in full screen To detach the table from a table follow the instructions below Click on the Detach option at the top of the table This action will display the table in a larger screen for easy view ing See Figure 43 for illustration Note You can close the detached table at any time by pressing the x located
27. uestions on this topic can be submitted to the Ask the Experts NFA Question Remember the approved forms will be emailed not mailed Disapproval of NFA eForms When an NFA form is disapproved the reason for disapproval should be shown on the last page of the PDF If the last page does not reflect the reason for disapproval or the reason is unclear please contact the NFA Branch at 304 616 4500 to discuss the reason s for disapproval Also note that the disapproved form cannot be modified or copied for resubmission A new applica tion must be submitted with the corrected information with a new tax payment The disapproval process includes a refund of the tax paid The refund appears as a reversal of the charge on the credit card used within 30 days of the disapproval The tax for the disapproved form cannot be transferred to the new submission Using eForms for the submission of Form 2 for Importation In order for an eForm 2 to be submitted to register imported firearms the importer must have filed both the Form 6 and Form 6A electronically as the information from the Form 6 and 6A is used to populate the Form 2 If either was filed on paper the eForm 2 will not generate properly and will come in as a corrupted form that we are unable to process International Import Certificates IIC s ATF will process an IIC for the permanent import of any arti cles on the United States Munitions Import List USMIL If you require an IIC for a t
28. umber so we can check your form For NFA forms use the NFA Ques tions function For Form 6 use the Imports Questions func tion eForm Unavailable Every Wednesday Un til 6 00PM Eastern Time For Maintenance and ATF Only Processing To ensure that the eForms system is functioning at an opti mal level maintenance is performed on Wednesdays to keep disruptions to the industry down toa minimum Thus the system is closed from 6am to 6pm Eastern Standard Time EST Wednesday is also reserved for ATF only usage so that ATF can process pending applications without com peting with the industry for system resources Any forms that you have begun working on and have not completed can be saved to your Draft folder and completed later Indus try users can log into the system anytime after 6 00 pm EST on Wednesdays At 4 00 am EST on Thursday ATF restarts the eForms servers and the eForms systems will be unavailable for about 1 hour If you receive a message stating that the system is down for the Wednesday maintenance and it is not Wednesday you should try clearing your browser cache or going to www atfonline gov and selecting the eForms option Caliber Designation for NFA Forms 1 and 2 For purposes of NFA registration a specific caliber must be des ignated on Form 1 or Form 2 The application will not be ap proved if the caliber is shown as MULTI or if it contains more than one caliber designation for example 22 9 45 Th
29. w the permit or control number of transactions that were submitted on paper applications These records appear in a specific folder based on the status of the transaction The information in the Created By field identifies the ATF s data entry person Other than the created or submitted dates the summary does not reflect any other information specific to the application If funding becomes available we will reappraise the use of this function For imports the permit number of the Form 6 Part I application the importer submitted on paper is shown For NFA for Form 2 the non eForms function will show the NFA control number of any paper transaction the manufac turer or importer submitted retrieved by the EIN For the transfer forms 5 and 9 the NFA control number is shown if you are the transferee in the transaction The function does not show the control number of any paper transaction you submitted as transferor As noted above other than created by and dates no information is shown If you wish to check on any transfer to you you would need to contact the NFA Branch and provide the control number If the transferor has authorized the release of information to the transferee the NFA Branch can advise you of the specifics of the application Page 12 Use of P O Boxes Please do not use a PO Box address as the address for the maker eForm 1 The physical address of the legal entity trust LLC etc must be used Specific q
30. x stamp is affixed upon approv al We have found that there is a glitch that allows the fil ing of a Form 1 with more than one firearm ATF cannot approve the Form 1 application filed with multiple fire arms as the system cannot create multiple forms with mul tiple stamps We will have to disapprove the application and refund the tax paid The applicant will need to file again with only one firearm per submission If you have submitted a Form 1 with more than one firearm please contact Gary Schaible at 202 648 7165 so that he can advise you of the procedure to rectify this problem Our apologies for this and we will look to fix this glitch Average Processing Times Firearms and Explosives Services Division Processing Times The average processing times depicted below are representative of applications approved within the last 90 days and are sub ject to change The information in the black type reflects the processing of paper submitted applications The information in the red type reflects the processing of eForms electronically submitted applications eForms 3 and 4 are not available at this time NFA Branch Months mports Branch ATF Form 1 6 ATF Form 6 6 eForm 4 eForm 6 5 ATF Form 2 l eForm 2 l ATF Form 3 3 eForm 3 N A ATF Form 4 6 eForm 4 N A ATF Form 5 2 eForm 5 l ATF Form 9 eForm 9 l What are those non eForms records that appear in my folders The non eForms records that appear sho

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