directorate of health services state drug management unit
Contents
1. Development M odel 4 Female Pelvic Section with Baby M odel 4 Female Reproductive System M odel First stage of labour Model Hand held uterus model 8 Penile M odel 8 Human Foetus Replica 1 Set consisting of one 5 months amp one 7 months replicas 8 Sets Fetal Skull Model 20 Adult female pelvis M odel 20 Charts Fetal Development Embryology Development Chart 70 x 100 cm size 4 Stages of Labour framed charts 70 x 100 cm size 12 M ale Reproductive System framed Chart 51 x 66 cm size 4 Female reproductive system framed chart 51 x 66 cm size 4 Pregnancy amp Birth framed Chart 70 x 100 cm size 4 Within 30 days from the placement of purchase order Place of Supply Berhampur Burla Bolangir Bhubaneswar NB The quantity may increase decrease depending upon the requirement Schedule 3 Instrument Set One Set of Instrument shall consist of the following items amp the quantity in the instrument set is as mentioned below Total Requirement 6 10 Sets Approx 1 SSKidney Tray 8 20 2 Small SS steel bowl with lid 8 20 3 SS tray Big 12 x11 with lid 15 4 SIMS Cuscus speculum Medium 2 5 Mayo s scissor curved 10 2 6 Vulsulum Tenaculum 2 7 Uterine sound 2 Within 30 days 8 Anterior vaginal wall retractor 2 from the placement 9 S2. Part Gestation Month Appearance height of fetus No 17 Normal Uterus Inner Genitals ond First Placenta is known 3 Second Embryo looks like human 4 Third Fetus is about 9 cms 5 Fourth Fetus is about 16 cms 6 Fifth Fetus is about 25 cms zn Sixth Fetus is about 30 cms gr Seventh Fetus is about 35 cms 18 9 Eighth Fetus is about 40 cms 10 Ninth Fetus is about 45 cms 2 Female Pelvic Section with baby model Full size adult female pelvic made of fibre glass and hand painted with relevant anatomical landmarks and cloth rexine fetal doll with hand made of fibre glass 3 Female Reproductive System model Super quality model of advanced PVC Discectable into a number of parts and mounted on a stand Shows internal and external female genital organs 4 1 Stage of Labour Model 5 Hand Held Uterus Model e Hand Held Uterus model should show coronal section of uterus ovaries and fimbriae e Hand Held Uterus model should have a clear plastic window permitting easy view of IUD e Hand Held Uterus model should permit easy demo of inserting and removing IUD e Hand Held Uterus model should be Made of PVC 6 Penile Model T Human Fetus Replicates 1 set consists of 5 amp 7 month replicas Features Human Fetus replicas should be very close to real Human Fetus replicas should have actual size showing external development and growth of the fetus for corresponding
3. Official Seal 26 Format T3 To be furnished with the Technical bid ANNUAL TURN OVER STATEMENT The Annual Turnover for the last three financial years of M s are given below and certified that the statement is true and correct SI No Year Turnover in Rs 1 2009 2010 2 2010 2011 3 2011 2012 Or 2012 2013 if audited Date Signature of Auditor Place Chartered Accountant Name in Capital Seal Membership No Registration No of Firm Note a To be issued in the letter head of the Auditor Chartered Accountant mentioning the Membership no b This turnover statement should also be supported by copies of audited annual statement of the last three years and the turnover figure should be highlighted there 21 Format T4 To be furnished with the Technical bid MANUFACTURER AUTHOTIZED IMPORTER S AUTHORISATION FORMAT In case the bidder is not the Manufacturer For Items Mannequins Models amp Instrument Set Not required for Charts To The Joint Director State Drug Management Unit In front of Ram Mandir Square Bhubaneswar 1 Odisha Ref Tender No Dated for J Dear Sir We are the manufacturer Authorized Importer of name of equipment s and have the manufacturing factory at 1 Messrs name and address of the agent is our authorized
4. BHUBANESWAR 751001 31 FORMAT P1 To be furnished in the Commercial Bid PRICE BID SUBMISSION FORM On the letterhead of the organization Location Date To The Joint Director State Drug Management Unit In front of Ram Mandir Convent Square Bhubaneswar 751 001 Odisha Re Tender Enquiry No SDMU 2013 14 EQUIP Skill Lab 032 Dear Sir We the undersigned do hereby offer to Supply the Skill Lab Equipments in accordance with your Tender referenced above and our Technical Bid We hereby declare that if awarded the contract Our Commercial bid shall be binding upon us for a period of one year rate contract from the date of award of contract subject to the modifications resulting from Contract negotiations you may subsequently carry out with us to accept our proposal We understand you are not bound to accept any Proposal you receive Yours sincerely Authorized Signatory In full and initials Name and Title of Signatory Organization Seal 22 FORMAT P2 To be furnished in the Price Bid On the letterhead of the organization PRICE SCHEDULE Use this format for Schedule 1 Mannequins Whether depot inside Odisha i e VAT paid to Government of Odisha Yes No If Yes Depot Address Name of the Unit Price of the Mannequin with all CST VAT amp Entry Tax ET In Case of VAT pl Mention Mannequin accessories as mentioned in the technical if any on amp above the basic
5. Convent Square Bhubaneswar 751 001 Odisha Re Tender Enquiry No SDMU 2013 14 EQUIP Skill Lab 032 Dear Sir We the undersigned do hereby offer to Supply the Skill Lab Equipments We are submitting our bids which include this Technical Bid and a Commercial Bid sealed under a separate envelope We accept all the tender terms amp conditions of the tender under reference We hereby declare that all the information and statements made in this bid are true and accept that any of our misrepresentations contained in it may lead to our disqualification Our proposal shall be binding upon us for a period for a period of 6 months subject to the modifications resulting from Contract negotiations you may subsequently carry out with us to accept our tender We undertake to carry out the work as per the terms and conditions of this tender document We hereby declare that my firm company has not been debarred black listed by any Government Semi Government organizations further certify that am the competent authority in my firm company authorized to make this declaration We hereby agree that the Tender Inviting Authority can forfeit the Earnest Money Deposit and or Performance Security Deposit and blacklist me us for a period of 3 years if any information furnished by us proved to be false at the time of inspection verification and not complying with the Tender terms amp conditions We understand you are not bound to accept any
6. Mannequins Models Instrument Set Not required for charts In case of any unsatisfactory performance of equipment s or any claim arising out of this warranty the purchaser consignee shall promptly notify the same in writing or over phone or by fax to the supplier Upon receipt of such notice communication the supplier shall within 48 hours on a 24 hrs X 7 days X 365 days basis rectify or replace the defective goods or parts thereof free of cost at the ultimate destination 12 5 13 14 15 16 17 18 If the supplier having been notified fails to rectify or replace the defective goods or parts thereof within 48 hours on a 24 hrs X 7 days X 365 days basis the purchaser may proceed to take such remedial action s as deemed fit by the purchaser at the risk and expense of the supplier and without prejudice to other contractual rights and remedies which the purchaser may have against the supplier Spare Part Spare Equipment The successful tenderer will stock adequate spare part spare equipment to provide services during the warranty period so that the equipment can be repaired replaced within 48 hours Inspection The purchaser or it s authorized representative may inspect the equipment on a random basis after it s supply to verify that the same is as per the technical specification Training amp User Manual The supplier will provide hands on training to the designated staff of the consignee in h
7. bid you receive Yours sincerely Authorized Signatory n full and initials Name and Title of Signatory Name of Organization Address Organization Seal 24 Format T2 To be furnished in the Technical Bid Profile of the Firm On the letterhead of the Organization Name of the Firm Company Office Address Name of the Chief Executive and authorized signatory Telephone Nos Landline Mobile Fax Email id Date of Establishment furnish copy of the Registration Certificate of the Firm company ISO Certificate of the Manufacturer Furnish copy of the ISO certificate of the Manufacturers CE Certificate of the Products If any Mannequins Models Instrument Set Furnish CE certificate If any of the Manufacturers V AT ST certificate furnish copy of the VAT CST clearance certificate Income Tax No PAN furnish copy of the PAN Name of the authorized service centers in Odisha Eastern Region if any with name address telephone no email id etc Authorized Signatory n full and initials Name and Title of Signatory Organization Seal 23 Format T3 To be furnished in the Technical Bid DETAILS OF EMD s SUBMITTED The bidders have to furnish EMDs as per the Schedule they are interested for SI Name of Schedule EMD Amount Rs TOTAL Rs Signature of the Tenderer Date
8. gestational age Human Fetus replicas should be available to represent different gestation periods 5 and 7 month LJ e Human Fetus replicas should have features color and skin texture to simulating Indian babies e Human Fetus replicas should be feasible for teaching external development and growth of the fetus e Human Fetus replicas should be flexible enough to fit inside the abdominal palpation mannequin while demonstrating the Leopold maneuver during pregnancy 8 Fetal Skull 9 Adult female pelvis model made of synthetic material CHARTS 1 Fetal Development Embryology Development framed Chart 70 x 100 cm size 2 Stages of Labour framed charts 70 x 100 cm size 19 3 Male Reproductive System framed Chart 51 x 66 cm size 4 Female reproductive system framed chart 51 x 66 cm size 5 Pregnancy amp Birth framed Chart 70 x 100 cm size SCHEDULE 3 INSTRUMENT SET gt Instruments should be made up of stainless steel medical grade AIS 410 amp 420 Test reports should be submitted in the technical bid One Set of Instrument shall consist of the following items amp the quantity in the instrument set is as mentioned below 1 SSKidney Tray 8 20 2 Small SSsteel bowl with lid 8 20 3 SStray Big 12 x11 with lid 15 4 SIMS Cuscus speculum Medium 2 5 Mayo s scissor curved 10 2 6 Vulsulum Tenaculu
9. issuance of an addendum corrigendum which would be published on the web site http 203 193 146 66 hfw SDMU tender html and will be binding on the tenderers Period of Validity of Bid For the purpose of placing the order the bid shall remain valid for a period of six months Formats and Signing of Tenders 5 1 The Tender shall be neatly typed and shall be signed by an authorized signatory ies on behalf of the Firm All pages of the Tender except for un amended printed literature shall be initialed by the person or persons signing the Tender 5 2 The Tender shall contain no interlineations erasures or overwriting In order to correct error made by the Firm all corrections shall be done amp initialed by the authorized signatory after striking out the original words figures completely Sealing and Marking of Tenders 6 1 The Tenderer shall seal amp mark the Tender as follows The Tenderer shall seal amp mark various parts of the tender as follows a Technical bid in one envelope super scribed with words Technical Bid for Supply of Skilled Lab Equipment PI mention the Schedule No s for example if the bidder wishes to bid for all the three schedules then mention Schedule 1 2 3 b Price bid in one envelope super scribed with words Price Bid for Supply of Supply of Skilled Lab Equipment PI mention the Schedule No s for example if the bidder wishes to bid for all the three schedules then mention Sch
10. shall be issued to the lowest evaluated responsive bidder by the SDMU Directorates as per the requirement Validity of the Bid For the purpose of placing the purchase order the bid shall remain valid for a period of six months Performance Security Within 7 days from the receipt of the letter of award purchase order the successful tenderer should submit a performance security in the shape of DD BG from any Nationalized Scheduled Bank and valid for 2 months beyond the warranty period of an amount equal to 10 of the purchase order contract value The performance security should be made in favour of the Joint Director State Drug Management Unit Director Nursing as the case may be depending on the purchase order placed payable at Bhubaneswar The proceeds of the Performance Security shall be payable to SDMU as compensation for any loss resulting from the firm Company s failure to fulfill the obligations under the scope of work and terms amp conditions of the Purchase Order Delivery i The supply of the Equipments Schedule 1 Mannequins at the consignee places shall be completed in all respect within 30 days from the date of issue of purchase order ii The supply of the Equipments Schedule 2 Model amp Charts at the consignee places shall be completed in all respect within 30 days from the date of issue of purchase order iii The supply of the Equipments Schedule 3 Instrument Set at the consignee places shall b
11. the tender All taxes should be clearly stated separately as mentioned in the price schedule Evaluation and comparison of tenders a The tenders will be evaluated as per the terms and conditions b The price bids of those bidders shall be opened whose technical bid are found to be responsive as per technical specification c The technical committee may ask for demonstration of the Mannequins Models and Instruments as a part of technical evaluation c The eligible and technically qualified firm quoting the lowest price will be selected on basis of the rates offered d The circulars issued by the Finance Department Govt of Odisha from time to time regarding tax matters shall be taken into account for evaluation and shall be binding on the bidders As per the Govt of Odisha Finance Deptt Order No 48317 230 F dt 23 11 2010 in comparing the cost of an article if purchased from within the State with the price of similar article if purchased from outside the State the amount of Odisha Sales Tax OST now VAT shall be deducted from the total cost since it accrues back as revenue to the State If after such deduction the cost of articles to be purchased within the State is not more than the cost of including Central Sales Tax transport and other charges of similar articles from outside the State it would be economical to purchase articles within the State 10 11 12 12 1 12 2 12 3 12 4 Purchase Order The Purchaser
12. whether VAT is payable to Make amp Model No specification which includes excise duty unit price mentioned in 2 Govt of Odisha customs duty packing insurance forwarding Yes No transportation to the consignee places with Mention whether CST or VAT comprehensive onsite X warranty as and ET the of tax amp it s mentioned in technical specification but value in Rs excludes VAT sales tax entry tax Cost in Rs both in words amp figures 1 2 3 2 CST 96 or Odisha VAT Entry Tax If any Note Use separate sheets for each item quoted In case the VAT is payable to Govt of Odisha pl furnish a copy of the OVAT registration certificate Authorized Signatory In full and initials Name and Title of Signatory Organization Seal 33 FORMAT P3 To be furnished in the Price Bid On the letterhead of the organization PRICE SCHEDULE Use this format for Schedule 2 Model amp Chart Whether depot inside Odisha i e VAT paid to Government of Odisha Yes No If Yes Depot Address Name of the Model Unit Price of the Model Chart with all CST VAT amp Entry Tax ET In Case of VAT pl Mention Chart accessories as mentioned in the technical if any on amp above the basic whether VAT is payable to Make amp Model No specification which includes excise duty unit price mentioned in 2 Govt of Odisha customs duty packing
13. 4 A amp P4 B for Schedule 3 e Incase the VAT is payable to Govt of Odisha pl furnish a copy of the OVAT registration certificate General Information 1 Last date and time for submission of Tenders On or before 12 Noon on 25 1 2014 2 Schedule of Tender Opening The tenders received by the SDMU within the deadline for submission of tenders will be opened at the office address mentioned at clause 6 2 The Technical bids shall be opened in the presence of the tenderer their duly authorized representatives who choose to attend the tender opening at 12 Noon on 25 1 2014 In the event of the specified date of Tender opening being declared a holiday for the Purchaser the Tenders shall be opened at the appointed time and location on the next working day The Commercial bids of only those tenderers who meet the eligibility criteria after the assessment of it s technical bid will be opened in the presence of the tenderer their duly authorized representatives who choose to attend the bid opening The date of opening of the commercial bid shall be intimated to the technically qualified tenderers Amendment of Invitation In case of any discrepancy between the Press Advertisement other detailed provisions of the tender document and the updated version on the web up to 20 1 2014 till 5 00 PM the web version will prevail At any time prior to 20 1 2014 the authority reserves the right to add modify delete any portion of this document by
14. Adult IV training arm should have veins in dorsum of hand e Adult IV training arm should features realistic pop as needle enters vein e Adult IV training arm should have a smoked Lucite base with metal stand e Adult IV training arm veins and skin must be replaceable e Additional accessories o 4 set of kit with simulated blood concentrate pressure bulb blood dispensing bag o 4 set of spare arm skin for future replacement 7 Female catheterization mannequin Features Female catheterization mannequin should have adult lower torso with realistic vulval area and urethral opening Female catheterization mannequin must have internal bladder reservoir for standard catheterization exercises Female catheterization mannequin should have external reservoir bladder mounted on smoked Lucite with metal stand Female catheterization mannequin should have modular urethral valve to prevent fluid leakage Female catheterization mannequin should have inflatable internal bag to lift the bladder anteriorly Female catheterization mannequin should have detachable upper skin to show bladder inflatable bag and foam Female catheterization mannequin should have connection bladder vagina with locking ring and rectum Female catheterization mannequin should have removable urinary assembly Additional accessories o 6 nos spare bladder tanks o 6 nos two way urinary catheters 15 8 Intra muscular Injection Training Mannequin Features e Intra muscula
15. DIRECTORATE OF HEALTH SERVICES STATE DRUG MANAGEMENT UNIT SDMU IN FRONT OF RAM MANDIR CONVENT SQUARE BHUBANESWAR 1 TENDER DOCUMENT TENDER ENQUIRY NO SDM U 2013 14 EQUIP Skill Lab 032 TENDER FOR SUPPLY OF SKILLED LAB EQUIPMENTS MANIQUIENES MODEL amp CHARTS INSTRUMENT SET Period of availability of tender document Dt 4 1 2014 to 25 1 2014 in website http 203 193 146 66 hfw SDMU tender html Date amp time of Pre Bid Conference Dt 13 1 2014 11 30 AM Last Date amp time for Submission of Tender Dt 25 1 2014 up to 12 Noon Address of Submission of Tender Document The Joint Director State Drug Management Unit In front of Ram Mandir Convent Square Bhubaneswar 751 001 Odisha Date amp time of opening of the Technical Bid Dt 25 1 2014 at 12 30 PM The tender document contains total 37 pages DIRECTORATE OF HEALTH SERVICES STATE DRUG MANAGEMENT UNIT SDMU IN FRONT OF RAM MANDIR CONVENT SQUARE BHUBANESWAR 1 SUPPLY OF SKILLED LAB EQUIPMENTS MANIQUIENES MODEL CHARTS amp INSTRUMENTS Sealed tenders as per the terms and conditions contained in this Tender document are invited from eligible bidders Manufacturer Importer Authorized distributor for supply of Skill Lab Equipment the details of which are specified at Schedule of Requirement amp Technical Specifications Section IIl of the tender document This Tender document contains the following Section Instructions and i
16. No 5 Photocopy of the Registration certificate of the firm Bidder Yes No 6 Photocopy of the VAT ST registration certificate Yes No T Photocopy of PAN Yes No 8 Format T3 Annual Turnover Statement for preceding 3 years Yes No signed by Auditor CA duly signed by the authorized signatory with seal 9 Photocopies of audited annual statement of the last three years and Yes No the turnover figure should be highlighted there 10 Format T4 Manufacturing Authorization from the Manufacturer Yes No duly signed by the authorized signatory with seal 11 Format T5 Details of technical specification of the offered product Yes No duly signed by the authorized signatory with seal 12 Technical Brochures Leaflets of the offered product Yes No 13 Format T6 Performance Statement of the bidder towards supply of Yes No similar items during the last three years 14 Photocopies of purchase order in support of the information provided Yes No in Format T6 15 Copy of original downloaded Tender and schedules duly signed by Yes No the authorized signatory 16 Cover B Price Bid with price schedule both hard copy amp soft Yes No copy in Separate Envelop 23 Format T1 To be furnished in the Technical Bla TECHNICAL TENDER SUBMISSION FORM On the letterhead of the Organization Location Date To The Joint Director State Drug Management Unit In front of Ram Mandir
17. agement Unit payable at Bhubaneswar Separate EMDs Schedule wise are to be submitted as mentioned in the table mentioned above Technical Bid Submission Form Format T1 Profile of the Firm Format T2 Photocopy of the registration certificate of the firm company Photocopy of the VAT ST registration certificate Photocopy of PAN Annual Turnover Statement certified by the Chartered Accountant Format T3 Photocopies of audited annual statement of the last three years and the turnover figure should be highlighted there e Manufacturer s Authorization Certificate in case of authorized distributor importer Format T4 In case of Mannequins amp Instruments e Details of Technical Specification of the products offered Format T5 e Technical brocheures Leaflets of the product offered For each items of the related Schedules Mannequines Model amp Charts Instrument Set e Video CDs related to functioning amp details of each of the products offered In case of Mannequins e Past Experience in executing similar items during the last three years Format T6 e Copy of purchase orders as mentioned in Format T6 e Copy of Tender document duly Signed with seal by the Tenderer on each page PART B PRICE BID The Price Bid should consist of the following documents e Price Bid Submission Form on the letterhead of the firm Format P1 e Price Formats Use Format P2 amp P3 for Schedule 1 amp Schedule 2 respectively and Format P
18. al compression of uterus 00000 0 12 Postpartum suturing trainer Features Should be use of standard needle holder with 00 or 000 chromic sutures Should have three separate modules for episiotomy Should have one model featuring medial episiotomy with tears in labia minora Should have one model featuring mediolateral episiotomy with peri urethral tears Should have one model featuring standard episiotomy Should have features to attach with child birth simulator Additional accessories o 3 nos of medial episiotomy model with tears in labia minora o 3 nos of mediolateral episiotomy model with peri urethral tears o 3 nos of mediolateral episiotomy model 13 NG tube insertion mannequin Features Should look like 0 8 weeks old and Caucasian colour Ar Anand for age Should have soft and flexible and replaceable face skin and upper body skin Should offer NG exercises to demonstrate tube feeding and gastric suction Placing NP OP tubes must be possible Should have landmark for ear canal Should have removable internal 14 Paediatric IV Arm Kit Features Should have paediatric arm Should have replacement skin and multi vein system Should have simulated blood pack Should have blood bag with tubing and connector Should have clamp and hook Should have 5 syringes Should have Manikin Lubricants 15 Adult CPR mannequin Features Adult CPR mannequin should have features to demonstrate openin
19. distributor for sale and service of name of equipment s N o2 We also extend our full warranty 2 year comprehensive warranty as required by the purchaser We undertake that we have adequate infrastructure and spare part support to carry out the warranty Yours faithfully Signature with date name and designation For and on behalf of Messrs Name amp address of the manufacturers Seal Note 1 This letter should be on the letterhead of the manufacturer and should be signed by a person having the power of attorney to legally bind the manufacturer 2 Original letter shall be attached to the technical bid 28 Format T5 To be furnished with the Technical bid Technical Compliance Statement DETAILS OF TECHNICAL SPECIFICATION OF THE PRODUCT S OFFERED BY THE BIDDER Item Name Make Model Country Detail Specification of the Page no of the Name of Origin product s offered Catalogue Leaflet Pl Describe the detail where Para wise specification of the compliance product offered Para information as per wise compliance to the technical technical specification specification is asked for available Use separate sheets if the space provided is not sufficient Leaflets Technical Brocheures of the product offered for each item quoted must be attached in support of the information pro
20. e completed in all respect within 30 days from the date of issue of purchase order Delay in Supply The time schedule for completion of the supply as mentioned in Clause 8 above is very important and the supplier must take utmost care to complete the work within the time specified in clause 8 If the supply is delayed for any reason for which the SDMU or the authorities in charge of the concerned site are not responsible a penalty 0 5 of the purchase order contract value will be deducted from the payment to the supplier for each week or a part thereof of delay subject to maximum 496 of the purchase order contract value Payment Terms 10096 payment will be released after supply of full quantity as per purchase order and duly submission of 1096 performance security to cover the warranty period against submission of bill alongwith duly signed stock entry certificates from the consignee Warranty The supplier shall warrant comprehensively that the equipments supplied under the contract is new unused and incorporate all recent improvements in design and materials The supplier shall further warrant that the goods supplied under the contract shall have no defect arising from design materials or workmanship or from any act or omission of the supplier that may develop under normal use of the supplied goods in the conditions prevailing in India This comprehensive on site warranty shall remain valid for two years from the date of supply for
21. e position delivery and attach the perineum to demonstrate the episotomy repair 2 Child birth simulator Features Should have hemi pelvis of adult female with anatomical lankmarks like pelvic cavity spine etc should have manual mechanical birthing system to enable the user to control the rotation and speed of fetus delivery etc Should have articulating fetal baby with adaptors to fit with manual birthing system Should be versatile to change the position of the fetus during the process of birth including descend flexion extension internal and external rotation restitution Should have features for training normal and breech deliveries Should have inflatable cushions to lift fetus for Leopold maneuver during pregnancy Shall have adaptive birth cancal to demonstrate dystocia and deal with its relief Should have features to demonstrate cord prolapse Shall allow demonstration and practice of placenta previa Should have features simulating represent conditions of the cervix and vagina prior to labor during labor and at birth in a primgravid woman Should have Additional accessories One detachable padded stomach cover Detachable manual mechanical birthing system with mounting flange One fully articulating fetal baby with adaptors to fit with manual birthing system One elevating cusion for Leopold maneuvers 6 detachable dilating cervices 6 detachable valva 9 vulvar inserts 6 placetas 9 umbilical cords One 48 hou
22. edule 1 2 3 c All two envelopes Technical and Price Bids shall be sealed in a covering envelope super scribed with words Tender for Supply of Skilled Lab Equipment PI mention the Schedule No s for example if the bidder wishes to bid for all the three schedules then mention Schedule 1 2 3 and Tender Enquiry No amp Do not open before 12 Noon on d 6 2 6 3 6 4 6 5 6 6 Every envelope and forwarding letter of various parts of the tender shall be addressed to The Joint Director State Drug Management Unit SDMU In front of Ram Mandir Convent Square Bhubaneswar 751 001 Odisha The name of the firm company should be mentioned in the bottom left portion of each envelop Tenders sent through Telex Telegrams Fax Email shall not be acceptable The envelopes are not sealed as per para below and marked as required above the SDMU shall assume no responsibility for the tender s misplacement or premature opening The envelope shall be sealed by signing across all joints amp pasting good quality transparent adhesive tape on top of such joints amp signatures The envelope shall be properly sealed and carry the name and address of the firm company Deadline For Submission of Tenders with Samples Tenders will be received by SDMU Bhubaneswar at the address specified above at clause 6 2 till 12 Noon on 27 1 2014 Late Tenders Any Tender received by SDMU after the deadline for submissio
23. erials in English The mannequins should have additional accessories as listed and also talcum powder or silicone gel to avoid friction list of accessories and spare parts cost and contact details of its supplier preferably within State The supplier manufacturer should list the name and address of technical service provider in India The payment of the mannequin is linked with installation at consignee address demonstration to service providers at consignee address and certificate of installation and functionality by the head of the concerned department Abdominal Palpation Mannequin for Leopold maneuvers during pregnancies Features e The abdominal palpitation mannequin should have full size adult female lower torso abdomen and pelvis e The abdominal palpitation mannequin should have a one piece full term fetus with palpable fontanelles spine shoulder elbow and knees e The abdominal palpitation mannequin should have upper and lower inflatable cushions with independent inflating devices in the abdominal part of the mannequin o Lower cushion when inflated should raise the fetus to desired position o Upper cushion when inflated should create a firm abdomen as in the ninth month of pregnancy e The abdominal mannequin should be able to accommodate the fetus in vertex breech or transverse 13 The abdominal mannequin should have the facility to accommodate the fetus of different gestational age demonstrate vertex breech transvers
24. es are subject to the jurisdiction of Bhubaneswar courts or High Court of Odisha SECTION III Schedule of Requirement Schedule 1 Mannequins Total Qty Delivery Installation Sl Items Approx amp Demonstration Abdominal Palpation Mannequin during pregnancy 1 Mannequin 8 2 Child Birth Simulator M annequin 10 Cervical dilatation attachment Closed Os 4 cm 6 cm 8cm 3 and fully dilated 8 Female Lower Torso with normal amp postpartum uterus and 4 accessories 8 5 Dictaphone Electronic M achine 4 Within 30 days from 6 Adult IV arm training kit Mannequin of arm 8 the placement of purchase order 7 Female catheterization mannequin 8 8 Adult Intramuscular Injection Training Mannequin 8 Place of Supply 9 Newborn baby doll without clothes Mannequin 8 Berhampur Burla Bolangir Bhubaneswar 10 Essential Newborn care and Resuscitation M annequin 10 11 Mannequin for simulation and Management of PPH 16 12 Postpartum Suturing Trainer M annequin 4 13 NG tube trainer paediatric M annequin 4 14 Paediatric multi venous training arm kit M annequin of arm 4 15 Adult CPR mannequin 2 16 Mama Natalie birthing simulator 23 17 Neo Natalie newborn simulator 23 NB The quantity may increase decrease depending upon the requirement 10 Schedule 2 Model amp Chart Models Fetal Development Embryology
25. g of airway head tilt chin lift and or jay thrust techniques 17 Adult CPR mannequin should have disposable airways Adult CPR mannequin should have removable reusable faces Adult CPR mannequin should have a clicker which confirms correct compression depth Adult CPR mannequin should have compression spring for consistent resistance Adult CPR mannequin should have weight 3 9Kg and H x W x D 25inch x 8 5inch x 13 5inch Additional accessories o 6 reusable manikin faces o 6 airways o 50 manikin wipes Mama Natalie birthing simulator dark or light complexion Placenta with umbilical cord Blood concentrate NeoNatalie Suction 2 pairs of gloves 1 normal and 1 long Fetal stethoscope Fluid collection tray Fluid drain Urine catheter 20 ml syringe NeoNatalie skull with fontanellas Backpack Directions for use Neo Natalie newborn simulator dark or light complexion Squeeze bulbs for simulation of birth cries spontaneous breathing palpable umbilical pulse and auscultation of heart sounds External umbilical cord and 2 umbilical ties Sheets to simulate towels Head cap Storage carrying pouch Directions for use SCHEDULE 2 MODEL amp CHARTS Models Fetal Development Embryology Development Set Model Model consists of 10 parts and shows the relationship between fetus and uterus during gestation period Various models representing different gestation months included in the model are as below
26. insurance forwarding Yes No transportation to the consignee places with Mention whether CST or VAT comprehensive onsite X warranty as and ET the of tax amp it s mentioned in technical specification but value in Rs excludes VAT sales tax entry tax Cost in Rs both in words amp figures 1 2 3 3 CST 96 or Odisha VAT Entry Tax If any Note Use separate Price Formats for each item quoted and sealed them in separate envelops All these envelops should be sealed in another outer envelop and superscribed as Price Bid In case the VAT is payable to Govt of Odisha pl furnish a copy of the OVAT registration certificate Authorized Signatory In full and initials Name and Title of Signatory Organization Seal 34 FORMAT P4 A To be furnished in the Price Bid On the letterhead of the organization PRICE SCHEDULE Use this format Schedule 3 Instrument Set Whether depot inside Odisha i e VAT paid to Government of Odisha Yes No If Yes Depot Address Name ofthe KIT Price of One Set of Instrument with all CST VAT amp Entry Tax ET In Case of VAT pl Mention accessories with qty of each items as specified if any on amp above the basic whether VAT is payable to in schedule of requirement which includes unit price mentioned in 2 Govt of Odisha excise duty customs duty packing insurance Yes No forwarding
27. is own cost for operating handling at the time of supply of Skill Lab Equipments Mannequines Model amp Charts Instrument set The supplier firm will provide the user manual warranty card to the consignee at the time of supply Penalties If the successful tenderer fails to deposit the required performance security within the time specified or withdraws his tender after acceptance of his tender owing to any other reasons or unable to undertake the contract then the contract will be cancelled and the earnest money deposit performance security deposit shall stand forfeited by the purchaser Violating the tender terms and conditions amp non supply supply which is not as per technical specification will disqualify the firm to participate in the tender for a period of 3 three years from the date of issue of letter and his E M D amp performance security deposit will be forfeited and no further purchase order will be placed to that firm for that item Arbitration SDMU and the supplier shall make every effort to resolve amicably by direct negotiation on any disagreement or dispute arising between them under or in connection with the work assigned In case of their failure to resolve the matter will be referred to Director of Health Services DHS Odisha whose decision will be final and binding on both parties The arbitration proceedings shall be held in Bhubaneswar Odisha Disputes amp Legal Jurisdiction All legal disput
28. lsulum Tenaculum 2 7 Uterine sound 2 8 Anterior vaginal wall retractor 2 9 Sponge holder 10 2 10 Tourniquet 10 11 Cheattle forceps 10 4 SS bottle narrow mouth container to keep Cheattle 12 forceps 4 13 Cord clamp 20 14 Scissors straight 8 7 15 Artery Forceps 8 12 16 Needle holder 8 2 17 Toothed Dissecting forceps 8 2 18 Plain Dissecting forceps 8 2 19 Episiotomy scissor 6 2 36 20 Small artery forceps 6 21 Kellys PPIUCD forceps 12 TOTAL COST of 1 Set of Instrument Sum of total cost of item SI No 1 to 21 Note Price of all items of the Instrument set must be quoted Authorized Signatory n full and initials Name and Title of Signatory Date 37 Total Cost of 1 Set of Instrument should be the same as mentioned in column 2 of the Format P4 A Organization Seal
29. m 2 7 Uterine sound 2 8 Anterior vaginal wall retractor 2 9 Sponge holder 10 2 10 Tourniquet 10 11 Cheattle forceps 10 4 SS bottle narrow mouth container to keep 12 Cheattle forceps 4 13 Cord clamp 20 14 Scissors straight 8 7 15 Artery Forceps 8 12 16 Needle holder 8 2 17 Toothed Dissecting forceps 8 2 18 Plain Dissecting forceps 8 2 19 Episiotomy scissor 6 2 20 Small artery forceps 6 2 21 Kellys PPIUCD forceps 12 2 20 Section V Formats of the tender 21 TENDER FORMATS TENDER ENQUIRY NO SDMU 2013 14 EQUIP Skill Lab 032 TECHNICAL BID OFFICE OF THE DIRECTOR OF HEALTH SERVICES ODISHA BHUBANESWAR 751001 22 CHECK LIST To be submitted in Cover A Technical Bid Note The documents have to be arranged serially as per the order mentioned in the check list All the documents furnished should be page numbered and signed by the authorized signatory of the firm company with company firm seal DOCUM ENTS SUBMITTED OR NOT Please put in the respective box If provided SI Details Proven mention or not page No s TECHNICAL BID 1 Earnest Money Deposit Yes No 2 Tender Paper cost in shape of BD Yes No 3 Format T1 duly signed by the authorized signatory with seal Yes No 4 Format T2 duly signed by the authorized signatory with seal Yes
30. n of Tenders as per Clause 7 above shall be returned unopened SECTION II TERMS AND CONDITIONS Scope This scope of work covers supply Installation amp demonstration of Skill Lab equipments Schedule 1 Mannequins Schedule 2 Models amp Chart Schedule 3 Instrument Set as per technical specification as mentioned at Section Ill at the consignee locations as mentioned at Section IV and providing services for comprehensive onsite warranty Earnest Money Deposit EMD in shape of Demand Draft in favour of Joint Director State Drug Management Unit payable at Bhubaneswar is to be furnished by the tenderer along with the technical bid Unsuccessful tenderer s EMD will be discharged returned as promptly as possible but not later than 21 days after issue of purchase order with the successful tenderer The EMD of the successful bidder shall be returned after submission of Performance Security No interest will be paid on EMD The EMD may be forfeited a ifa Tenderer withdraws its tender during the period of validity of the tender b in case of a successful tenderer if the tenderer fails i to execute the work order or ii to furnish performance security in accordance with clause 7 of this section Demonstration The purchaser may ask for demonstration of Mannequins Models to ascertain the quality specification as asked for Price The unit price quoted should be in Rupees and in the price schedule format P2 mentioned in
31. nformation for submission of Tenders Section Il Terms and Conditions Section III Schedule of requirement Section IV Technical Specification Section V Formats of the Tender The deadline for submission of Tender is 25 1 2014 12 Noon The State Drugs Management Unit SDMU reserves the right to accept and or reject any or all the Quotations without assigning any cause or reason thereof No claim in whatsoever form from any firms for such decision of SDMU shall be entertained Director of Health Services O Section Instructions and information for submission of Tenders Tenderers as per the eligibility criteria are required to submit their tenders in sealed envelops as per the instructions given at Clause 5 FORMATS AND SIGNING OF TENDERS and Clause 6 SEALING AND MARKING OF TENDERS and must submit before the deadline given at Clause 7 DEADLINE FOR SUBMISSION OF TENDERS of this Section The sealed envelope s containing the Tender s must be delivered at the address mentioned in the covering letter within the Last date and time for submission of Tenders On or before 12 Noon on 25 1 2014 Schedules of Tenders This tender has three schedules as mentioned below SI Schedule No Schedule Items 1 Schedule 1 Mannequins 2 Schedule 2 Models amp Chart 3 Schedule 3 Instrument Set The tender schedules are treated as separate tenders amp shall be evaluated separately The tenderer may quote f
32. od The material of mannequin should withstand extremes of temperature upto 45 degree Celsius The supplier must ensure manufacturers warranty guarantee against the specifications and also manufacturing defects The manufacturing units must have an internal system of quality control and suppliers should product the process and certificate from the manufacturers The supplier will be responsible for service maintenance replacement etc against any complaints up to the satisfactions of the users irrespective of the location of manufacturing unit The supply time must not be more than 4 weeks after confirmation of written supply order The supplier must ensure the availability of on call service against from state headquarters within 48hours from local within 24 hours from outside state within 7 days and incase of problem is not rectified on site at the time of service then its need to be rectified with in next 7 days for minor defects and within 28 days for major defects The warranty for mannequins must be two years from the date of receiving at consignees address All mannequins should include a soft hard carrying case and study questions do s and dont s instructions manual maintenance guide background information videotape for demonstrating the use of mannequin user manual with trouble shooting guidance technical manual with maintenance and first line technical intervention instructions and any other relevant teaching training mat
33. or any or all the schedules by submitting separate EMDs as mentioned below SI Schedule No EMDs to be Submitted Rs 1 Schedule 1 Mannequins 1 00 000 2 Schedule 2 Models amp Chart 15 000 3 Schedule 3 Instrument Set 5 000 Eligible Tenderers In order to be eligible the tenderer Shall submit the required EMD Shall be a manufacturer Importer Authorized distributor of the manufacturer Shall have Annual Average turnover of minimum Rs 50 Lakhs Rupees Fifty Lakhs or more during the financial years 2009 10 2010 11 amp 2011 12 or 2012 13 if audited e In case of authorized distributor Importer shall have manufacturer Importer s authorization as per format at Format T4 In case of Mannequins amp Instrument Set Furnish EMDs as mentioned in the table above amp tender document cost of Rs 1 050 Shall have PAN Shall have VAT ST registration certificate FORMAT OF THE TENDER The tender should be submitted in English and be set out in two main parts e Part A Technical Bid e Part B Commercial Bid PART A TECHNICAL BID The Technical BID should consist of the following documents e Tender document cost of Rs 1 050 Rs 1 000 5 VAT in the shape of Demand Draft in favor of Joint Director State Drug Management Unit payable at Bhubaneswar e Earnest Money Deposit EMD in the shape of Demand Draft in favor of Joint Director State Drug Man
34. ponge holder 10 2 of purchase order 10 Tourniquet 10 11 Cheattle forceps 10 4 SS bottle norrow mouth container to keep Place of Supply 12 Cheattle forceps 4 Berhampur Burla 13 Cord clamp 20 Bolangir 14 Scissors straight 8 7 Bhubaneswar 15 Artery Forceps 8 12 16 Needle holder 8 2 17 Toothed Dissecting forceps 8 2 18 Plain Dissecting forceps 8 2 19 Episiotomy scissor 6 2 20 Small artery forceps 6 2 21 Kellys PPIUCD forceps 12 2 NB The quantity may increase decrease depending upon the requirement 12 SECTION IV TECHNICAL SPECIFICATION SCHEDULE 1 MANNEQUINS VVV WV Y GENERAL SPECIFICATIONS DESIRED FOR ALL MANNEQUINS The colour of the mannequin should be in Caucasian simulating Indian babies adult in medium skin tones The material of the mannequin should be of polyvinyl and silicone rubber free from any carcinogenic agents The texture of the mannequin should be soft and smooth and close to the feel of baby adult skin as relevant The texture must be friction free to demonstrate the desired procedure The internal parts of mannequin must be realistically sculpted anatomically accurate and feel must be smooth resilient bony as relevant and suitable for simulation The mannequins must be portable and any fittings used in mannequins must of alluminum or polycarbonate or equivalent The mannequin s durability must be of minimum 2 years Warranty Peri
35. r Injection Training Mannequin should have a lifelike human lower torso with intra muscular injection site in upper outer quadrant of palpable gluteal region on both side left and right e Intra muscular Injection Training Mannequin should have facility such way to detach the upper portion and teach the anatomical details of posterior side of the simulator illustrating deep anatomic structure of the head of femur the shaft of femur the sciatic nerve deep layer of muscles major blood vessels and aspects of bony pelvis underlying the gluteus muscular at any one side by hand painted or molded as relevant e Intra muscular Injection Training Mannequin should have intra muscular injection in ventrogluteal site below illac creast on both side left and right e Intra muscular Injection Training Mannequin should have intra muscular injection in lateral thigh at any one side 9 Normal newborn baby mannequin KMC Features Newborn mannequins should weigh close to normal newborn 2 5Kg 3 5Kg Newborn mannequins should have actual size showing external development and growth Newborn mannequins should be close to normal skin colour texture and bony feel Newborn mannequins should have moving head flexible upper and lower limbs Newborn mannequins should have baby cap nappy mittens socks Kangaroo Mother Care KMC dress shawl bed sheet for wrapping and mother and baby 10 Essential newborn care and resuscitation mannequin Feat
36. r post partum uterine activity assembly One post partum perineal insert Reusable episotomy repair module set of 3 including medial tears meolateral tears and standard mediolateral episiotomy O 00000000000 3 Cervical dilation attachment Cervical dilation attachment for closed Os 4cm 6cm 8cm and fully dilated cervix 2 sets cervical dilation attachment for closed Os 4cm 6cm 8cm and fully dilated cervix 4 Female Lower Torso mannequin with normal and postpartum uterus and accessories Should have full size adult female lower torso abdomen and pelvis with relevant internal landmarks Should have palpable normal and pregnant uteri with realistically sculpted and anatomically accurate ovaries and fimbriae Should have accessories to enhance visual recognition of normal and abnormal cervices Should have removable introits Should have Screw design between Uterus and Cervix for fast and easy change out Should be suitable for teaching practicing bi manual pelvic examination Should be suitable for vaginal examination including insertion of speculum uterine sounding and IUD insertion and removal Should have distal end of vaginal to facilitate introduction of a female condom Should have features to demonstrate Minilaparotomy both interval and postpartum tubal occlusion Manual Vacuum Aspiration MVA visual recognition of normal and abnormal cervices 48 hour postpartum fundal message Additional accessories o One an
37. teverted uterus 14 o One retroverted parous uterusfive normal cervices o Four abnormal cervices o Ten fallopian tubes 2 x 48 hour post partum uterus with duckbill cervix and fallopian tubes o 2exta locking pins and thin cervical locking ring 5 Dictaphone Dictaphone should be able to give a simulation of fetal heart sound Dictaphone should have 4GB DVR Digital Voice Recorder Dictaphone voice recorder should be perfect for recording digitally all the voices and reproduce it with good quality sound e Dictaphone should have different recording settings e Dictaphone should have digital pitch control facility for different Scene Section e Dictaphone should have Intelligent Noise Cut Low Cut Filter Digital VOR e Dictaphone should have Linear PCM MP3 WMA AAC playback facility e Dictaphone should have Track Mark 6 Adult IV training arm kit Features e Adult IV training arm should have full adult arm with simulated clenched fist and tornique position e Adult IV training arm should be suitable for practicing IV injections e Adult IV training arm should have prominent venous network e Adult IV training arm should have anatomically located venous grooves fitted with soft latex tubes closely simulating consistency of human veins e Adult IV training arm should have a paliable translucent skin stretched over venous network e Adult IV training arm should have simulated cephalic basic antecubital radial and ulnar veins e
38. transportation to the consignee Mention whether CST VAT places with comprehensive onsite warranty and ET the of tax amp it s as mentioned in technical specification but value in Rs excludes VAT sales tax entry tax Cost in Rs both in words amp figures 1 2 3 4 CST 96 1 Set or of VAT Instrument Entry Tax 96 If any Note Price of all items of the Instrument set must be quoted The Price break up of individual items in one set of Instrument as mentioned in Column 2 above shall be furnished separately in FORMAT P4 B In case the VAT is payable to Govt of Odisha pl furnish a copy of the OVAT registration certificate Authorized Signatory n full and initials Name and Title of Signatory Organization Seal Date 35 To be furnished in the Price Bid On the letterhead of the organization FORMAT PA B Use this format Schedule 3 Instrument Set PRICE SCHEDULE PRICE BREAK UP OF ONE INSTRUMENT SET AS MENTIONED IN THE COLUMN 2 OF THE PRICE SCHEDULE AT FORMAT P4 A Unit Price t Total Cost Rs Sl Nameorebe Mer excluding Tax one Set excluding s 1 Set of Instrument consists of the a b c a x b following items 1 SS Kidney Tray 8 20 2 Small S S steel bowl with lid 8 20 3 SS tray Big 12 x11 with lid 15 4 SIM S Cuscus speculum Medium 2 5 M ayo s scissor curved 10 2 6 Vu
39. ures e The newborn mannequin should be realistic in size and appearance and also natural weight feel and touch e The newborn mannequin should have features for training essential newborne care ENBC and newborn resuscitation e The newborn mannequin should facilitate effective bag and mask ventilation chest rise only with correct technique e The newborn mannequin should include the followings o Squeeze bulbs for simulation of cord pulsation spontaneous breathing auscultation of heart sound and cry 4 nos external umbilical cords and 6 nos umbilical ties 4 baby sheets or towels 2 head caps 2 neonatal mucus sucker easy to open clean autoclavable and reusable 2 training stethoscope Oooo 11 Mannequin for simulation and management of PPH Features e One mannequin should be highly realistic for simulating postpartum hemorrhage e The mannequin should have features to manually control the amount of bleeding and the conditions of uterus e The mannequin should have features to control dilation of the cervix e The mannequin should have the following o Full term fetus placenta and umbilical cord o Blood concentrate 16 Fluid collection tray Fluid drain Urine catheter20ml syringe Carrying bag 0 30 OO The mannequin should have features for training the following Urine catheterization Normal delivery Complete and incomplete placenta delivery Oxytocin injection Controlled cord transaction Bimanu
40. vided above Video CDs In case of Mannequins each mannequins offered shall be furnished related to demonstration of the functioning of mannequins t is mandatory to mention the page no s in the format as mentioned above Authorized Signatory n full and initials Name and Title of Signatory Organization Seal 29 Name of the Firm Format T 6 To be furnished with the Technical bid Performance Statement for supply of Similar Items for a period of last three years Schedule wise Separately for Mannequins Model amp Charts Instrument Set Order placed by full address of Purchaser Name of the Equipment Order No and date Quantity of ordered equipment Value of Purchase order Rs Date of completion of the delivery Remarks indicating reasons for late delivery if any Has the equipment been satisfactorily functioning Attach a certificate from the Purchaser Con signee if any Note Please furnish the purchase order Contract copies of the supplies executed in support of the information mentioned above Authorized Signatory n full and initials Name and Title of Signatory Organization Seal 30 TENDER FORMATS TENDER ENQUIRY NO SDMU 2013 14 EQUIP Skill Lab 032 PRICE BID Separate Price bids as per Schedule OFFICE OF THE DIRECTOR OF HEALTH SERVICES ODISHA
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