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1. Information 9 Participants to be included e Melanie Shepherd e Mandy Florence e Sarah Davis Create participant invitations and schedules and continue Select schedule New single use schedule New permanent schedule Existing schedule Select existing schedule Invitation e mails Send invitation e mails Do not send invitation e mails If you are using either of the latter two options the next screens allow you to chose the assessments you would like to invite your participants to and send the email Several languages are available For more information on changing the content of your invitation email please see section 1 6 6 2 SENDING REMINDERS TO PARTICIPANTS To send reminders to participants look up the participant s by clicking on the options Participants Manage participants on the menu bar and find the people you need using the various search options Tick the boxes in front of the participants names you wish you remind then choose the option Send Reminder from the drop down list below and select Go You can edit the message text for reminder emails as required However please note that Cubiks Online reminders contain placeholders within the text Placeholders are indicated by text enclosed in double brackets for example participantfirstname You can view an example of the invitation email as a participant would see it by selecting the Preview e mail option This
2. 2 5 5 Selecting favourite norms If you generate a report based upon a normed assessment like PAPI N you will have the option to benchmark the individual profile against a list of norm groups available in Cubiks Online To avoid scrolling through the complete list to find the norm groups that you use most frequently you can select your favourite norms by clicking on Select favourite norms when you are in the process of generating a profile or report Please note that if you share your database with other administrators the changes you make will affect all administrators 2 23 Cubiks 4 2 13 WCubiks 2 PAPI Assessments W Cubiks Participants Administration My details Sample Group Mark Morgan Request report Assessment title PAPI N Assessment report title PAPI N wheel report Select options for report Partidpant name Completion date Completion language Harry Simpson 13 November 2007 English Select norm Denmark Non managerial field sales 2 0 Select language English Select job profile optional select job profile Preview eb profile Generate PDF Generate RTF View or hide descriptions of report formats This report is available in multiple formats Click here to show or hide a description of each type W Cubiks My details Legal Home Log off Contact us Norm selection Information 9 Changes made on this screen will affect all administrators in the group Select favourite norms for PA
3. MiCubiks p ad gt rw r gt gt a a a 2 lt ee a Cubiks Online User Manual Jan 2013 Cubiks Intellectual Property Limited 2013 Address Cubiks Ranger House Walnut Tree Close Guildford GU1 4 UL Surrey UK T 44 1483 544 200 F 44 1483 544230 W www cubiks com E info cubiks com Cubiks 4 2 13 MiCubiks TABLE OF CONTENTS 1 Getting Started 1 1 Accessing Cubiks Online 1 2 Administration in Cubiks Online 1 3 Searching for participants 1 4 Organising your participants in Cubiks Online groups and folders Assessment schedules Working with emails in Cubiks Online Generating reports in Cubiks Online ae ak ek NOU PAPI Assessments 2 1 Entering participants and sending invitations 2 2 Sending reminders to participants 2 3 Uploading multiple participants using Excel 2 4 Importing participants from Other Cubiks Online groups 2 5 Generating Reports 2 6 Reports available for PAPI assessments Ability Tests 3 1 Entering participants and sending invitations 3 2 Sending reminders to participants 3 3 Uploading multiple participants using Excel 3 4 Importing participants from Other Cubiks Online Groups 3 5 Generating Reports 3 6 Entering paper scores 3 7 Reports available for ability test assessments Etray Assessments 4 1 Entering participants and sending invitations 4 2 Sending reminders to participants 4 3 Uploadi
4. Cubiks 4 2 13 WCubiks 3 Ability Tests 3 ABILITY TESTS 3 1 ENTERING PARTICIPANTS AND SENDING INVITATIONS Use the options under Participants in the menu bar to enter new participants or upload a data file of participants When you choose to Enter participants you can select the folder in which you wish to store these participants by selecting the folder name from the drop down list If you have previously created an assessment schedule the first option With assessments and quick options will enable you to send out invitations in a few clicks without navigating away from the page The second option With assessments and flexible options takes you through the full invitation process that includes the creation of an assessment schedule If you think you will frequently need to invite participants to complete the same schedule for example PAPI N and MRA once you have entered your participants and clicked Continue to the next page choose the New permanent schedule option to set this up The third option allows you to enter new participants who you wish to invite to complete an ability test at a later stage W Cubiks Participants Administration My details Legal Sample Group Mark Morgan Home Help for this page Log off Contact us Accessibility Add new participants Select new participant settings Select folder for new participants Default folder gt Add participants with assessmen
5. MCubiks Participants Administration My details Legal User guide Sample Group Mark Morgan Log off Contact us Assessment schedule Participant name Melanie Shepherd Select assessment report and action 16 March 2009 Minutes Revoke schedule Assessment Allowed Taken Status Reports T IPQ 2 0 N A 1289 Completed Scale and Factor Profile view Scale and Factor Profile Respondent Feedback Report Standard jt a batch of reports Go Pee Respondent Feedback Report Extended Th v is assessment was not completed in one sitting eens Peck Fean taka Manager Recruiter Report Extended z er paper Stores ogon as participant Then choose the language you would like your report in and an appropriate norm against which to compare the participant and generate the report 5 45 Cubiks 4 2 13 5 CIPQ Cubiks Indepth Personality MiCubiks Questionnaire MCubiks Participants Administration My details Legal User guide Sample Group Mark Morgan Home Log off Contact us Accessibility Request report Assessment title CIPQ 2 0 Assessment report title Respondent Feedback Report Extended Select options for report Participant name Completion date Completion language Melanie Shepherd 17 March 2009 English Select norm UK General Population 2 0 updated Y Select language English al Generate RTE Generate Pr View or hide descriptions of report formats This report is available in multiple formats Click
6. Manage automatic reminders and unticking Inherit settings from parent group and ticking Send automatic reminder emails 7 6 GENERATING REPORTS 7 6 1 Generating reports and including excluding rolling up reviewer categories As described previously the Manage participants function Participants on the menu bar Manage participants provides you with different ways to find the participant s you would like to generate a report for You can choose to include or exclude reviewer categories before you generate the report A report can only be generated if a sufficient numbers of reviewers have completed the questionnaire The required number of reviewers to generate a report will depend on how you your organisation chose to set up the system at the beginning of the process However with the exception of the Boss or equivalent category the absolute minimum number of reviewers in one category is 2 in order to promote anonymity Also depending on the settings of your MRA process you can choose to roll up or combine categories if an insufficient number of reviewers have completed the assessment In the first example below you will see that insufficient Reports have completed the questionnaire as there is no Include option available for the Reports category you can only chose Rollup or Exclude in the second example sufficient numbers of all reviewer categories have completed the questionn
7. and generate the report 6 53 Cubiks 4 2 13 WCubiks 6 CTRQ Cubiks Team Role Questionnaire W Cubiks My details Legal Sample Group Mark Morgan Request report Assessment title Cubiks Team Role Questionnaire Assessment report title Cubiks Team Role Questionnaire Respondent profile Select options for report Participant name Completion date Completion language Blair Thornton 13 November 2007 English Select norm UK General Norm 1 0 gt Select language English gt Generate PDF Generate RT View or hide descriptions of report formats This report is available in multiple formats Click here to show or hide a description of each type W Cubiks My details Legal Sample Group Mark Morgan Home Log off Contact us Accessibility Norm selection Information 9 Changes made on this screen will affect all administrators in the group Select favourite norms for Cubiks Team Role Questionnaire I Denmark General Norm 1 0 l UK General Norm 1 0 M Dutch 1 0 I Finland 1 0 6 4 1 Generating a batch of reports Rather than generating individual reports one after another it is possible to generate a batch of reports at the same time i e several reports for one or multiple participants To do this firstly select the participant s that you would like to generate the reports for and then choose Request a batch of reports from the drop down list You can select the reports by choosing to sort the request
8. takes you through the full invitation process that includes the creation of an assessment schedule If you think you will frequently need to invite participants to complete the same schedule for example CTRQ and PAPI N once you have entered your participants and clicked Continue to the next page choose the New permanent schedule option to set this up W Cubiks Partidpants Administration My details Legal User guide Sample Group Mark Morgan Home Help for this page Log off Contact us Add new participants Select new participant settings Select folder for new participants Default folder gt Add participants With assessments and quick options With assessments and flexible options Without assessments Add participant details First name Last name E mail address 1 Marie Therman marie therman demo com Add participants and continue The third option Without assessments allows you to enter new participants who you wish to invite to complete CTRQ at a later stage Once you have entered your participants you need to select the schedule option you would like to use create a new schedule or just invite them in with a one off New single use schedule 6 51 Cubiks 4 2 13 WCubik S 6 CTRQ Cubiks Team Role Questionnaire W Cubiks Partidpants Administration My details Legal User guide Sample Group Mark Morgan Home Help for this page Log off Contact us Accessibility Invite participants
9. The example report below shows a candidate s results from the Supervised Numerical Verbal and Diagrammatic tests For each of the tests the number of questions correct incorrect not attempted and not viewed are shown along with a description of the norms used for each test and a summary of the normed scores 3 35 Cubiks 4 2 13 MiCubiks Test Results This report provides information about how Mike Smith performed on the following assessments R B Managerial and Graduate Numerical A supervised RB Managerial and Graduate Verbal A supervised and R B Managerial and Graduate Diagrammatic A supervised The information provided in this report is confidential and intended only for use by trained test administrators Individual test response information RB Managerial and Graduate Numerical A supervised Assessment date 25 March 2009 1 5 10 15 Number of questions correct Number of questions incorrect L L O Number of questions viewed but not answered LJ Number of questions not viewed RfB Managerial and Graduate Verbal A supervised Assessment date 25 March 2008 1 5 10 15 20 25 Number of questions correct Number of questions incorrect Number of questions viewed but not answered Number of questions not viewed RfB Managerial and Graduate Diagrammatic A supervised Assessment date 25 March 2009 1 5 10 15 20 25 30 35 40 Number of questions correct Number of questions incorrect Number of questions v
10. WCubiks 4 Etray Assessments 4 ETRAY ASSESSMENTS 4 1 ENTERING PARTICIPANTS AND SENDING INVITATIONS Use the options under Participants in the menu bar to enter new participants or upload a data file of participants When you choose to Enter participants you can select the folder in which you wish to store these participants by selecting the folder name from the drop down list If you have previously created an assessment schedule the first option With assessments and quick options will enable you to send out invitations in a few clicks without navigating away from the page The second option With assessments and flexible options takes you through the full invitation process that includes the creation of an assessment schedule If you think you will frequently need to invite participants to complete the same schedule for example Etray and PAPI N once you have entered your participants and clicked Continue to the next page choose the New permanent schedule option to set this up The third option allows you to enter the new participants that you would like to invite to complete Etray at a later stage W Cubiks Participants Administration My details Legal Sample Group Mark Morgan Home Help for this page Log off Contact us Accessibility Add new participants Select new participant settings Select folder for new participants Default folder gt Add participants With assessments and qu
11. and Graduate report e Combined PAPI and MRA report In order to generate a multisource report a candidate needs to have completed two or more applicable assessments i e PAPI RfB Managerial and Graduate level any MRA S Scale based upon the Cubiks Competency Framework 1 7 6 Generating a multisource report Search for the participant you want to generate a multisource report for using the Manage Participants option in the Participants drop down menu Once you have entered the search criteria you will be taken to a list of matching subjects who have taken the assessment Select the person you wish to generate the report for and select the Request multi source reports option at the bottom of the screen MCubiks Participants Administration System administration My details Legal User guide Kate Young SuperEmma Home Log off Contact us Accessibility Participant search results Information 9 To view an individual participant s results click on their first name in the list 9 The column I S C indicates the number of assessments invited started completed by the participant Select one or more participants and an action Page 1 of 1 Selected 1 of 1 First name Lastname E mail address E mail domain Folder Created 1 S C mike smith demo com Default folder 25 03 2009 20 20 20 Select All None Invert Select action Request multi source reports Alternatively you can click on the participants name and you will be sh
12. arise 2 2 Cubiks 4 2 13 WCu biks 2 PAPI Assessments 2 6 5 PAPI User Narrative Report Conscientious Persistence Organised type a MEREM H Integrative planner TTTTTt 1 D Attention to detail C W Need for rules and supervision This report can be interpreted and used by certified users of the PAPI tool It contains a PAPI wheel detailed analyses of an individual s responses to the PAPI personality questionnaire and describes his or her behaviours in a typical working environment 2 6 6 PAPI Job Profiler Interview guide This report compares the personality profile of a candidate with the desired characteristics for a particular job or role The report provides the interviewer with information explaining how the individual matches the identified requirements of a job based on feedback from job experts a list of key potential strengths and limitations of the candidate and a set of interview questions This report is created by importing job profiles into Cubiks Online via Cubiks Job Profiler Online See section 2 5 3 Cubiks 4 2 13 WCubiks 2 PAPI Assessments 2 6 7 PAPI Hypothesis report This report offers potential hypotheses derived from the respondent s PAPI profile to explore with the candidate during an interview Note The following interpretation tips are hypotheses only to be explored in a feedback interview with the respondent who completed the PAPI questionnaire The interpretation sho
13. asked in an interview Cubiks can also map PAPI scales to your own competency framework and incorporate your own tailored interview guide in Cubiks Online Please contact your local Cubiks office if you are interested in receiving further information Doesntpushsef _ X Driventoachieve N Lets others finish tasks rT xX Te what they G Focusedon expediency xX J J Focused on hard work A Your responses indicate that you have a strong desire to achieve personal goals and objectives at work Tell me about a time when you faced a difficult obstacle or challenge at work How did you respond to this situation What approaches did you take to overcome it What was the outcome 2 25 Cubiks 4 2 13 WCubiks 2 PAPI Assessments 2 6 2 PAPI Competency Report This report also links PAPI scales to the Cubiks Competency Framework and offers hypotheses about their behaviour at work Similarly Cubiks can also tailor PAPI scales to your own competency framework and incorporate your own tailored competency report in Cubiks Online Please contact your local Cubiks office if you are interested in receiving further information Drive and persistence Demonstrates resilience when faced with setbacks Shows tenacity and continues to strive to reach goals despite obstacles A Doesn t push self X Driven to achieve N Lets others finish tasks Finishes what they G Focused on ex
14. assessment process you should discuss these with the individual who arranged for you to complete it Before accessing the multi rater assessment process listed above please ensure that you are using one of the following Supported Internet browsers Internet Explorer 5 0 and above Firefox 1 5 and above Mozilla 1 0 and above Like many websites the site you will access uses cookies 4 cookie is a small file containing information used by the Site which is stored on your hard drive In order to enter the site you will need to have cookies enabled The cookies used by the site will be deleted automatically from your hard drive at the end of your session You can access the multi rater assessment process at the following website link using your personal access code provided http 81 133 178 26 CubiksOnline Standalone PLogon aspx Access code 495cCED54 Please ensure that you enter your access code exactly as it appears in this e mail The task can be easily carried out using your computer s copy and paste facility 68 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments You can also logon directly as the participant from your account if you wish to To do this search for the participant and access their assessment schedule or their details You can then use the Logon as participant option from these screens to automatically login as that participant 7 4 UPLOADING MULTIPLE PARTICIPANTS USING EXCE
15. assessments and quick options with assessments and flexible options Without assessments Add participant details E mail address diane lawton demo com Add participants and continue Once you have entered your participants you need to select the relevant schedule option create a new schedule or just invite them in with a one off New single use schedule 2 19 Cubiks 4 2 13 gC ubiks 2 PAPI Assessments W Cubiks Partidpants Administration My details Legal User guide Sample Group Mark Morgan Home Help for this page Invite participants Information 9 Participants to be included e Melanie Shepherd e Mandy Florence e Sarah Davis Create participant invitations and schedules and continue Select schedule New single use schedule New permanent schedule Existing schedule Select existing schedule Invitation e mails Send invitation e mails Do not send invitation e mails If you are using either of the latter two options the next screens you see allow you to chose the assessments you would like to invite your participants to and send the email several language options are available For more information on changing the content of your invitation email please see section 1 6 2 2 SENDING REMINDERS TO PARTICIPANTS To send reminders to participants look up the participant s by clicking on the options Participants Manage participants on the menu bar and then tick the boxes
16. at the date of their preparation 5 48 Cubiks 4 2 13 ais 5 CIPQ Cubiks Indepth Personality MiCubiks Questionnaire Manager Recruiter Report Standard and Manager Recruiter Report Extended These reports are aimed at someone with knowledge of CIPQ The introduction gives the participant s manager or person potentially recruiting them some information about the nature of the questionnaire the norm group used and how the results should be treated The main body of the report takes the reader through each scale with a description of what the scale measures the participant s sten score on that scale and lists the interpretations associated with score bands sten 1 3 4 7 and 8 10 The extended version also offers descriptions scores and interpretations for each of the five factors which subsume the scales Report for Deborah Parks CIPQ 2 0 Manager Recruiter Report Extended Assessment date 27 April 2009 A2 Subjective This scale shows whether the person makes decisions based on logical and rational considerations or whether the person s decision making is governed by emotion and subjectivity Score interpretation Score 1 3 These individuals focus on facts and reality Rather than having an emotional reaction they concentrate on the issue at hand When evaluating issues they tend to be objective and logical to the extent that they often neglect their emotions and those of others Score 4 7 A
17. has several mechanisms for searching for participants Very quick searches on the Administrator homepage On the home page visible when you log in to Cubiks Online or by clicking Home on the top right hand of the page you can click on folders which have participants with recent activity This will take you to a list of participants in that folder Alternatively in the box below it you can click on one of the options to see a list of participants with activity in one of the following time periods 1 4 Cubiks 4 2 13 WCubiks 1 Getting Started e Today e Past 3 days e Past week Alternatively you can enter all or part of a participant s name in the text box at the top of page and search for them this way lf you want to search using more criteria than this you will need to use either the simple or advanced search screens Simple Search In order to carry out a basic search for participants you should select the Manage participants option which can be found in the Participants drop down menu On this page you can search using the following criteria e Participant activity within time period You can restrict your search to those participants for whom there has been activity within a set time period Participant activity includes being added to the Cubiks Online database being invited to take assessmenis and completing assessments e Participant name This will search for any participants whose first or la
18. here to show or hide a description of each type For differences between PDF and RTF reports and how to generate RTF reports please see section 1 7 4 of this guide 5 4 1 Generating a batch of reports Rather than generating individual reports one after another it is possible to generate a batch of reports at the same time i e several reports for one or multiple participants To do this firstly select the participant s that you would like to generate the reports for and then choose Request a batch of reports from the drop down list You can select the reports by choosing to sort the request by report or by participant After selecting the reports that you would like to generate you will be asked to provide additional selections such as the norm group to be used etc The language of each report is automatically set based on your current language selection but you are able to modify this for each report The report format PDF or RTF is determined from a preference which you can set from Change my preferences menu option but can also be modified for each report 5 4 2 Generating a CIPQ Group report A group report is a report that contains the CIPQ data of up to ten respondents Find the participants you would like to include using the search facility the easiest way to do this might be to search per assessment CIPQ or per activity date if they have completed the assessment recently Then select the participants from
19. in 7 62 Cubiks 4 2 13 gC u bik S 7 MRA Multi Rater Assessments this MRA process Click Next to continue 7 63 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments Mi Cubiks Participants Administration My details Legal User guide Sample Group Mark Morgan Select reviewer categories and options Assessment name ACME Leadership 360 Assessment type gi MRA S Scale Select reviewer categories Allow subject to nominate reviewers Include reviewer category Bosses Peers Internal clients External clients 4 Indicate the competencies that you want to include in the MRA by ticking the boxes in the list of available Click Next to continue Cubiks Participants Administration My details Legal User guide Sample Group Mark Morgan Select competencies to be included in the assessment Assessment name ACME Leadership 360 Assessment type f MRA S Scale Select one or more competencies Select question order Competency order Evenly distributed C Random Competences Tl Innovation and creativity M Openness to ideas T Conceptual thinking I Analysis and problem solving M Judgement and decision making 5 Step 5 is a screen to check all the details of the assessment that you have created in the previous steps If you are satisfied with the process that you have created then click Activate MRA If necessary you can go back to previous steps and make changes
20. mail address 1 Marie Therman marie therman demo com Add participants and continue The third option Without assessments allows you to enter new participants who you wish to invite to complete CIPQ at a later stage Once you have entered your participants you need to select the schedule option you would like to use create a new schedule or just invite them in with a one off New single use schedule 9 43 Cubiks 4 2 13 5 CIPQ Cubiks Indepth Personality MCubiks Questionnaire W Cubiks Partidpants Administration My details Legal User guide Sample Group Mark Morgan Home Help for this page Invite participants Information 9 Participants to be included e Melanie Shepherd e Mandy Florence e Sarah Davis Create participant invitations and schedules and continue Select schedule New single use schedule New permanent schedule Existing schedule Select existing schedule Invitation e mails Send invitation e mails Do not send invitation e mails lf you are using either of the latter two the next screens allow you to chose the assessments you would like to invite your participants to and send the email Several languages are available For more information on changing the content of your invitation email please see section 1 6 5 2 SEND REMINDERS TO PARTICIPANTS To send reminders to participants look up the participant s by clicking on the options Participants Manage pa
21. need to overcome in order for this to be possible The ratings you have been given on the MRA have suggested that motivating others is not an area of strength yet your score on the PAPI scale Social harmoniser suggests that you have a moderate preference for developing social relationships with your colleagues which ought to help you to motivate others Can you think of any bamers that might explain why you are not performing more strongly in this area Do you need to put time aside to build and maintain team morale especially at times when there are other work pressures such as a high workload Could this attribute be leveraged to assist you in motivating others for example using your social skills to promote enthusiasm The ratings you have been given on the MRA have suggested that motivating others is not an area of strength and your score on the PAPI scale Need to relate closely to individuals suggests that you do not have a particular preference for developing close working relationships with your colleagues In order to motivate others effectively it is helpful to really understand the individual you are seeking to motivate in order to adopt an appropriate motivational style What steps do you think you could take to help make you more effective at this Do you feel that there are any barriers that you need to overcome in order for this to be possible e A PAPI profile wheel A PAPI profile wheel showing the candidates PAP
22. negative indicators regarding the responses they made to the emails organised by competency The report also prints out their response to the written task if the exercise contains one and space to enter the scores the assessor awards for each competency 4 41 Cubiks 4 2 13 WCubiks 4 Etray Assessments Candidate name Emma Stirling Assessment date 18 05 2012 Summary of performance based on email task General comment on overall candidate performance in Task 2 A summary of the candidate s scores against the competencies measured by the Etray exercise and an overall score taking all responses into account are shown below 5 Excellent 4 Good 3 Acceptable 2 Marginal 1 Poor Overall Task 2 rating Specific Competency area Organising and prioritising Analysis and problem solving Customer focus All nghts reserved Cubiks Intellectual Property Limited 2012 The Etray Inbox Response report offers more detail regarding the email task in particular scores awarded for each of the responses and the times at which the responses were submitted This allows more insight into the participant s response pattern should this be needed for feedback Inbox Response Audit Report ETS Product Launch Emma Stirling 06 12 2012 UK Students 1 0 More details on these reports are available from your local Cubiks office 4 42 Cubiks 4 2 13 a 5 CIPQ Cubiks Indepth Personality MCubiks Questi
23. or behaviours resulting from PAPI A separate Development Action Plan has also been created to use alongside this Development report This aims to help you understand the information provided structure the outcomes of the report and create a development plan 2 29 Cubiks 4 2 13 WCubiks 2 PAPI Assessments Detail focused D Potential Strengths Leaving detail to others and empowering them Thinking more broadly not focusing on one thing Wider perspective on the business Potential Development Areas Errors of detail perhaps important ones on occasions Decisions or recommendations that occasionally lack credibility due to inaccurate information or assumptions Suggested Actions You might seek the support of a mentor to help you identify when it ts vital for you to apply your attention to the detailed aspects of a task Take time to consciously evaluate how critical the information is so that you have an insight about the level of detail that is needed Look for support within the team that will help compensate for your own inclination to avoid the detail 2 6 9 PAPI Coaching report This report is aimed at both the respondent and their line manager or coach in order to help them think about the likely strengths and development areas Along with the advice given by the PAPI Development report this contains tips for the manager to help the respondent be more effective on that scale and suggests what is likely t
24. questions before undertaking the assessment s you should discuss these with the individual who arranged for you to complete then Before accessing the assessment s listed above please ensure that you are using one of the following supported Internet browsers Internet Explorer 5 0 and above In this screen a number of placeholders are provided for your convenience A placeholder is a field which will be automatically populated by the system when the email is sent For example if you include the placeholder participantfirstname the system will automatically populate this space with the participant s first name when the email is sent out These can be copied and pasted into the appropriate position from the top of the screen in the information box If you click the Preview button at the bottom of the screen you will see how the email looks when all the placeholders are populated with example values e g first name is populated with Bob Below is a list of the placeholders available and an explanation of what they will be populated with The first two placeholders in the list are mandatory e participantlogonurl Populates the email with a link to the participant login page e participantaccesscode Populates the email with the participant s unique access code used to log in to Cubiks Online along with their email address e assessmenilist Populates the email with the name of the assessment s the p
25. score in the middle range indicates that the person has a well balanced way of considering objective information and subjective assessments when making decisions Score 8 10 These individuals tend to react to their intuitive perception of the situation instead of also considering the facts They are likely to relate well to what others need and expect of them and will consider both their own emotions and those of others when making decisions Respondent Feedback Report Standard and Respondent Feedback Report Extended This report is identical in interpretation content to the Manager Recruiter Report but omits the social desirability scale and a section in the introduction about measurement error It also words the introduction section in the second person instead of the third person Again the extended version offers interpretation at a factor level as well as scale level 9 49 Cubiks 4 2 13 5 CIPQ Cubiks Indepth Personality WCubiks Questionnaire Report for Deborah Parks CIPQ 2 0 Respondent Feedback Report Extended Assessment date 27 April 2009 Agreeableness Agreeableness describes the tendency to be considerate and cooperative towards others It gives an indication of an individual s concern for social harmony and their willingness to compromise their interests for others Score interpretation Score 1 3 These individuals are likely to adopt quite a detached interpersonal style They may be less conc
26. something that appears to come easily to Mike Smith and it is a possible development area for her She may require support in a role that involves dealing with complex numerical data RfB Managerial and Graduate Verbal A supervised UK graduate applicants to a management and technology consultancy 1 0 Mike Smith s score on the RB Managerial and Graduate Verbal A supervised test indicates that she performed well below the average range when compared to the norm group This suggests that she may often find t difficult dealing with problems relating to the comprehension and interpretation of written information Verbal reasoning is not something that appears to come easily to Mike Smith and it is a possible development area for her She wil require support in a role that involves the interpretation of significant amounts of written information The Combined PAPI and Reasoning for Business Report brings together personality and ability test data in a single report The report comprises a PAPI wheel and a table both detailing the respondent s PAPI scale scores and a the number of questions correct incorrect not attempted and not viewed in the selected RfB Managerial and Graduate test 3 36 Cubiks 4 2 13 3 Ability Tests WCubiks raph DFD hiwaga ati Gibis hirere E i Amamren wa 2 Mari OO Agere ii I2 hise HH PAPII Profile RIB Managerial and Graduate Numerical A supervised Test results Job profile This report provides
27. that Roland Simpson finds more difficult than others in the comparison group Roland Simpson s performance on the numerical sub test was average compared to the norm group This suggests that Roland Simpson s ability to work with and understand numerical information is as good as that of most others in the comparison group Roland Simpson s performance on the abstract sub test was below average compared to the norm group This suggests that there are some aspects of working with information presented in the form of diagrams that Roland Simpson finds more difficult than others in the comparison group All rights reserved Cubiks Intellectual Property Limited 2012 The reports also provide information on which questions the participant answered correctly and incorrectly and did not answer 2 2 Test responses for the sub tests Roland Simpson s responses to each of the three sub tests are shown below VERBAL 24 questions Question number Correct 19 12 3 45 67 8 9 1011 12 13 14 15 16 17 18 19 20 21 22 23 24 Incorrect 5 GEERREERERERER EAE Not answered 0 NUMERICAL 16 questions Question number Correct 12 i124 5 8 9 10 11 12 13 14 15 16 Incorrect 4 rapa eee ea eee Not answered 0 ABSTRACT 10 questions Question number Correct 6 i23 4 4 6 7 8 8 106 Incorrect 4 a ca Not answered 0 All rights reserved Cubiks Intellectual Property Limited 2012 3 38 Cubiks 4 2 13
28. the Key strengths of Mike Smith Own Comments Relating to my team Managing change Boss His problem solving skills He communicates his points and his strategy very effectively All Other Reviewers Comments The way he manages his team Gives guidance with new tasks His innovative solutions to problems He is very pleasant to work with contributes well to meetings His attention to detail His impact He is a good team player Visibility 5 3 Development areas What do you see as the Key development needs of Mike Smith Boss We are currently discussing developing his coaching skills 7 80 Cubiks 4 2 13 MWCubiks 8 For Further Information 8 FOR FURTHER INFORMATION If you have any further questions please either contact your local Cubiks office or the Cubiks Helpdesk support team based in the UK The contact details for all Cubiks offices can be located at the following page on the Cubiks corporate Web site http Awww cubiks com aspx content aspx sectionid 42 To contact the Cubiks Helpdesk during the hours of 09 00 and 17 30 UK time please contact support cubiks com 8 81 Cubiks 4 2 13 MCubiks All rights reserved Cubiks Intellectual Property Limited 2013 Cubiks 4 2 13
29. 1 18 Cubiks 4 2 13 WCubiks 2 PAPI Assessments 2 PAPI ASSESSMENTS 2 1 ENTERING PARTICIPANTS AND SENDING INVITATIONS Use the options under Participants in the menu bar to enter new participants or upload a data file of participants When you choose to Enter participants you can select the folder in which you wish to store these participants by selecting the folder name from the drop down list If you have previously created an assessment schedule the first option With assessments and quick options will enable you to send out invitations in a few clicks without navigating away from the page The second option With assessments and flexible options takes you through the full invitation process that includes the creation of an assessment schedule If you think you will frequently need to invite participants to complete the same schedule for example PAPI N and MRA once you have entered your participants and clicked Continue to the next page choose the New permanent schedule option to set this up The third option allows you to enter the new participants that you would like to invite to complete PAPI at a later stage W Cubiks Participants Administration My details Legal Sample Group Mark Morgan Home Help for this page Log off Contact us Accessibility Add new participants Select new participant settings Select folder for new participants Default folder gt Add participants With
30. Administration My details Sample Group Mark Morgan Help for this page Log off Add new participants Select new participant settings Select folder for new participants Default folder gt Add participants with assessments and quick options With assessments and flexible options without assessments Add participant details Last name E mail address mike smith acme com Add participants and continue The participant will receive your invitation via email containing a link to their assessmenit s in Cubiks Online and a unique code to enter the site Subject Received _ invitations cubik Multi rater assessment invitation for Mike Smith From Mark Morgan Sun 25 02 2007 14 18 Dear Mike Smith You have been invited to take part as a participant in the following multi rater assessment process males Review You will be provided with a briefing about the multi rater assessment process and what you will be asked to do when you access your online account When you access your account for the first time you should click on the View briefing information for this questionnaire link and read the briefing information before doing anything else ll personal information provided by you through the multi rater assessment process is collected and stored in a manner consistent with European and other data protection legislation If you have any concerns or questions about taking part in the multi rater
31. C Save the file as csv rather than as an Excel workbook Click on Upload participants in Cubiks Online select the correct participant folder and browse for your csv file You can also import participants from another Cubiks Online folder into your current folder section 1 4 of this document for instructions on how to do this 6 4 GENERATING REPORTS When you want to look up the status of the participant or when the participant has completed the questionnaire you can find the participant by using the Participants Manage participants options on the menu bar You can enter more specific search criteria if you select Advanced search Click on the name of the participant to bring up the report window below and click on view W Cubiks Participants Administration My details Legal Sample Group Mark Morgan Home Log off Contact us Accessibility Assessment schedule Participant name Emma Black Select assessment report and action 13 November 2007 Minutes Revoke schedule Assessment Allowed Taken Status Reports Cubiks Team Role Questionnaire N A 12675 Imported Cubiks Team Role Questionnaire Respondent profile view Select action for assessment Request a batch of reports This assessment was not completed in one sitting Enter paper scores Reactivate account More details Then chose the language you would like your report in and an appropriate norm against which to compare the participant
32. I scale scores is also included in the report This shows the candidates responses on all PAPI scales including those that are not linked with any MRA competencies Please note that these reports are not immediately available Cubiks will need to link your particular MRA assessment to PAPI for you Please contact your local Cubiks office for more information MRA I lpsative Reports Like MRA S reports MRA I reports can also be tailored in various ways but our standard MRA I reports include the following e Introduction This section gives the subject an overview of each section of the report and explains the nature of MRA feedback e Response statistics This shows the number of individuals that responded to the MRA out of how many were invited to respond e Competency ranking This gives you the competencies in terms of the subject s relative strengths and development needs It also shows the combined ranking of all other reviewers in a separate column The column labelled LOA shows the level of agreement degree of consensus there was among the reviewers Low Medium or High This section also lists which competencies were thought to be important to the role 7 18 Cubiks 4 2 13 BC ubi KS 7 MRA Multi Rater Assessments Innovation and creativity Judgement and decision making Markel and competitor awareness e Gap Analysis The points on the graph are ordered from the highest positive gap where the subject rates
33. L You can upload participants from a CSV Comma Separated Values file instead of manually entering individual participants using the Participants Enter Participants options You can easily set up a CSV file using Microsoft Excel Open a new Excel workbook and go to the first worksheet The information for each participant should be entered on a separate row Enter the participant s first name in Column A Enter the participant s last name in Column B and enter the participant e mail address in Column C Save the file as csv rather than as an Excel workbook Click on Upload participants in Cubiks Online select the correct participant folder and browse for your csv file You can also import participants from another Cubiks Online folder into your current folder please see section 1 3 of this document for further details 7 5 MANAGING PROGRESS OF THE MULTI RATER ASSESSMENT PROCESS 7 5 1 Checking participants status and entering reviewers As an administrator you can log on to Cubiks Online and check the status of the participant at any moment by looking up the participant using the simple search facility or finding them in the correct folder and clicking on their name Here you will also find the option to Manage reviewers As an administrator you can nominate reviewers on behalf of the subject when the subject is not enabled to do so Even if they are enabled to do so you can enter additional reviewers alongs
34. Logiks General J Assessment date 16 10 2012 User Report 1 Test results 1 1 Key test results The graph below shows Roland Simpson s overall general ability score and speed and accuracy scores All scores are shown as percentiles Average 3D 35 40 45 50 55 60 65 7D 75 80 8 SOD 95 Total score spees Accuracy 1 Roland Simpson s total score on the Logiks General test was below average compared to the norm group This suggests that Roland Simpson s general reasoning ability is less good than that of most others in the comparison group Roland Simpson may therefore find it difficult dealing with tasks that require higher levels of mental agility Roland Simpson s speed score was above average and Roland Simpson s accuracy score was well below average compared to the norm group This means that Roland Simpson worked more quickly than most and displayed much lower levels of accuracy 3 37 Cubiks 4 2 13 WCubiks 3 Ability Tests 1 2 Detailed breakdown of scores The graph below shows Roland Simpson s performance on the three sub tests of the Logiks General test Scores are shown as percentiles Well Average Above below S540 455055 600565 l5 807859 Verbal Numerical Abstract Roland Simpson s performance on the verbal sub test was below average compared to the norm group This suggests that there are some aspects of working with information presented in the form of written text
35. PI N I Asia Managers amp Professionals 1 0 I Australia and New Zealand Managers amp Professionals 1 1 I Australia and New Zealand Upper Level Managers 1 0 Australia and New Zealand Consultants amp Business Support 1 0 T Belgium Professionals 2 0 l Belgium Interim Managers 1 0 I Belgium Professionals 1 0 I Belgium Flemish Professionals 1 0 I Hong Kong and China Managers amp Professional 2 0 l Denmark General Employees 2 0 l Denmark Managerial 2 0 l Denmark Non managerial 2 0 l Denmark Finance managers 2 0 I Denmark Field sales managers 2 0 l Denmark Non managerial finance 2 0 I Denmark Non managerial IT 2 0 l Denmark Non managerial field sales 2 0 I Finland General Employees 2 0 M Finland General Male Employees 2 0 I Finland General Female Employees 2 0 M Finland Managerial 2 0 I Finland Upper Level Managers 2 0 I Finland Non managerial 2 0 M Finland IT sector 2 0 I Finland Manufacturing sector 2 0 I Finland HR function 2 0 I France Professionals 1 0 M France Professionals Females 1 0 2 6 REPORTS AVAILABLE FOR PAPI ASSESSMENTS The following reports are available from Cubiks Online PAPI Wheel Report This report provides a visual representation of the individual s personality profile as mapped out on a PAPI wheel 2 24 Cubiks 4 2 13 2 PAPI Assessments WCubiks 2 6 1 PAPI Competency Interview Guide This report links PAPI scales to the Cubiks Competency Framework and lists questions that might be
36. Sample other invite Select action for template Preview Viewable e mail templates Group template name Languages MRA reviewer default invitation Bum Em lS Efa Co HH UO UO E E m ee E e MRA reviewer default reminder ka Ge m EE CS HeH O U a i m ee CE a MRA subject default invitation Bem Em E EJE C HH O UO a E e a E Es Standard invitation Ta m eee i a Standard reminder ka Ea m EE CS Pe ee ag i u Select action for template Preview Invitation MRA reviewer invitation E MRA reviewer reminder MRA subject invitation BS Reminder Create new e mail template For single rater assessments all except MRA there are two types of email template available invitation and reminder For MRAs there are three types of email template available MRA subject invitation MRA reviewer invitation and MRA reviewer reminder These five types of invitation all have different icons as shown by the key under the table For editable templates you have the following options which you can select from the drop down list e Preview Allows you to see how the invitation will look with placeholder fields populated e Copy and edit Makes a copy of the email that you may edit and saves it under a new name e Edit Allows you to make permanent changes to the email text This takes you to the screen described in section 1 6 which allows you edit text and use placeholders 1 11 Cubiks 4 2 13 WCubiks 1 Getting Started e Delete Allows
37. You can enter more specific search criteria if you select Advanced search Click on the name of the participant to generate a PAPI wheel or one of the other PAPI reports shown in the drop down menu W Cubiks Participants Administration My details Legal Sample Group Mark Morgan Assessment schedule Participant name Harry Simpson Select assessment report and action 12 November 2007 Minutes Revoke schedule Assessment Allowed Taken Status PAPH Completed PAPI wheel report view PAPIN CONgpleted PAPI N wheel report view PAPI N wheel report PAPI N multi norm wheel report a batch of reports PAPI N competency interview guide PAPI N competency report PAPI N manager recruiter narrative report z PAPI N respondent feedback report ba PAPI N user narrative report PAPI N job profile interview guide PAPI N hypothesis report This assessment was not completed in one sitting 2 21 Cubiks 4 2 13 gC u bi k S 2 PAPI Assessments 2 5 1 Generating a batch of reports Rather than generating individual reports one after another it is possible to generate a batch of reports at the same time i e several reports for one or multiple participants To do this firstly select the participant s that you would like to generate the reports for and then choose Request a batch of reports from the drop down list You can select the reports by choosing to sort the request by report or by participant Afte
38. ad of 2 20 Cubiks 4 2 13 WCubiks 2 PAPI Assessments manually entering individual participants using the Participants Enter Participants options You can easily set up a CSV file using Microsoft Excel Open a new Excel workbook and go to the first worksheet The information for each participant should be entered on a separate row Enter the participant s first name in Column A Enter the participant s last name in Column B and enter the participant e mail address in Column C Save the file as csv rather than as an Excel workbook Click on Upload participants in Cubiks Online select the correct participant folder and browse for your csv file 2 4 IMPORTING PARTICIPANTS FROM OTHER CUBIKS ONLINE GROUPS The third way to enter participants in the system is by importing participant data from another Cubiks Online account or folder To do this you need to export your participants data when you are working in Cubiks Online and save the file as a pxo or pao document Next log in to Cubiks Online and click on Upload participants The system allows you to browse for the files you need and then open them so that they can be imported into the appropriate Cubiks Online group 2 5 GENERATING REPORTS When you want to look up the status of the participant or when the participant has completed the questionnaire you can find the participant by using the Participants Manage participants options on the menu bar
39. ails for this report Click here to review all instances of the assessment and their completion language s The default is to use in the report the assessment the participant has been invited to most recently Select norm Indonesia General 1 0 Norm summary Select favourite norms Select RfB Managerial and Graduate Verbal A supervised details for this report Click here to review all instances of the assessment and their completion language s The default is to use in the report the assessment the participant has been invited to most recently Select norm Indonesia General 1 0 v 1 17 Cubiks 4 2 13 WCubiks 1 Getting Started You will then be shown a summary of the options you have selected and will be able to generate a report MCubiks Participants Administration System administration My details Legal User guide Kate Young SuperEmma Multi source report summary Information 9 You are about to request 1 report Participant and assessment list The following table shows the participants and the reportable assessments that will be used in the report Participant E mail Assessment Invitation date Completion date Completion language PAPI I 25 March 2009 25 March 2009 English RfB Managerial and Graduate Numerical A supervised 25 March 2009 25 March 2009 English RfB Managerial and Graduate Verbal A supervised 25 March 2009 25 March 2009 English View or hide descriptions of report formats
40. aire so Include is an option for all of these WE Cubiks Participants Administration My details Legal Sample Group Mark Morgan Request multi rater report MRA title Sales Review MRA report title Feedback report Select options for report Participant name Completion date Completion language Mike Smith 14 February 2007 English Select language English Completed Invited include J 7 71 Cubiks 4 2 13 7 MRA Multi Rater Assessments MiCubiks W Cubiks My details Legal Home Log off Contact us Accessibility Sales Review Feedback report Select options for report Participant name Completion date Completion language Mike Smith 14 February 2007 English English gt Minimum Completed Invited Self include Report include gt Select language Generate RTF Generate PDF 7 6 2 Generating a batch of reports Rather than generating individual reports one after another it is possible to generate a batch of reports at the same time i e several reports for one or multiple participants When in the Participant search results screen select the participant s that you would like to generate the reports for and then choose Request a batch of reports from the drop down list W Cubiks My details Legal Sample Group Mark Morgan Home Log off Contact us Participant search results Select one or more participants and an action To view an individual participa
41. aniser roles to indicate the approach a participant may take to delivering tasks and activities followed by descriptions of these four styles See screenshot overleaf DRIVING FACILITATIVE X INDIVIDUALIST SUPPORTIVE Team Builder e Appendix This offers a definition for each team role describing the typical talents of each role their main contribution to the team and potential pitfalls The group report contains the same sections as the respondent report but shows the scores of all the respondents you have selected An example of the normative group 6 58 Cubiks 4 2 13 WCubiks 6 CTRQ Cubiks Team Role Questionnaire results is shown below Report created 16 February 2005 Team role normative rankings Nom group Dutch 1 0 Individual team member sten ratings Average sten rating and range Team role Analyser Leader Organiser Team Builder Expert 16 02 2009 Sample Person 6 O 16 02 2009 Sample Person 5 16 02 2009 Sample Person 4 16 02 2009 Sample Person 3 16 02 2009 Sample Person 2 16 02 2009 Sample Person 1 6 59 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments 7 MRA MULTI RATER ASSESSMENTS Please note Throughout this section and within Cubiks Online the person being assessed is referred to as the subject The people responding to the MRA about the subject are referred to as reviewers Both subjects and reviewers are considered to be participants within the pro
42. articipant has been invited to take e participantfirstname Populates the email with the participant s first name e participantlastname Populates the email with the participant s last name e sendername Populates the email with the name of the administrator who sent the email We recommend you include this in the subject header e subjectname In the case of an MRA reviewer invitation or reminder email this populates the email with name of the subject of the MRA 1 10 Cubiks 4 2 13 WCubiks 1 Getting Started 1 6 1 Making permanent edits to emails If you wish to make permanent changes to emails which will affect all other administrators who use that email click on Administration Manage email templates from the menu bar In this screen you will see the standard email templates that are available to all users under the title Viewable email templates These are the standard email templates so you will not be able to edit them In the box Editable email templates you will see the templates that are in your group which you may edit See screenshot overleaf Manage e mail templates M Make templates defined in other groups available to this group Editable e mail templates Group template name Languages Sample Group G Revised version for 2nd Sales review im ME Efa Co O m UO E E ag m CS C RfB Invitation i SS mm i jml Le 0 es Ge CS C BS RB Reminder Ta m H Ss LI Le 0 g m CS C BS
43. articularly useful if you have made changes to the invitation text This will automatically populate the placeholder text with example participant information for previewing purposes If you want to make a change for one time only you can change the reminder text before you send the reminder message to a participant To change your reminder settings permanently click on the Manage email template function in the left column You also have the option to set up automatic reminders to be sent to participants who do not complete their Etray assessment in a certain number of days You can find more information on this and a variety of options by clicking on Administration Manage automatic reminders and unticking Inherit settings from parent group and ticking Send automatic reminder emails 4 3 UPLOADING MULTIPLE PARTICIPANTS USING EXCEL You can upload participants from a CSV Comma Separated Values file instead of manually entering individual participants using the Participants Enter Participants options You can easily set up a CSV file using Microsoft Excel Open a new Excel workbook and go to the first worksheet The information for each participant should be entered on a separate row Enter the participant s first name in Column A Enter the participant s last name in Column B and enter the participant e mail address in Column C Save the file as csv rather than as an Excel workbook Click on Upload par
44. be saved by default unless you create additional folders To create additional folders go to the Manage participant folders which can be found in the drop down Participants menu Using this screen you can create a new folder to store your participants in Type the name of the new folder into the text box and then click on Create new folder From this screen you can also rename or delete existing folders using the pen and paper icon rename or the red cross icon delete Please note it is not possible to delete folders that contain participants To do this firstly you need to delete the participants using the Participants Manage participants option and then return to the Manage participant folders screen and delete the folder You can also use this screen to move participants from one folder to another Just use the boxes in the lower part of the screen to select the folder you want the participants to move from and the folder you want to move them to Please note this moves the participants it does not make a copy of them in the new folder Once you move the participants there is no need to return to the folder where they were previously stored and delete them 1 5 ASSESSMENT SCHEDULES An assessment schedule consists of one or more assessments which participants can be asked to complete Assessment schedules can contain both unsupervised and supervised assessments If an assessment schedule contains s
45. ber of assessments invited started completed by the participant Page 1 of 1 Selected 3 of 6 Firstname Lastname Email address E mail domain Folder Edward Stevens melanie brutsche cubiks com Default folder 18 03 2009 2 2 2 Jacob Li melanie brutsche cubiks com Default folder 18 03 2009 2 1 1 Jane Bloggs kate young cubiks com Default folder 18 03 2009 1 1 1 Kristen Parker melanie brutsche cubiks com Default folder 18 03 2009 2 1 1 Samantha Rose melanie brutsche cubiks com Default folder 18 03 2009 2 2 2 Tim Jones melanie brutsche cubiks com Default folder 18 03 2009 2 1 1 Select All None Invert Select action Request a batch of reports The next page asks you to confirm the report basket participants When you are sure you have the participants you need click on Add and select report in the left hand corner of the screen The next page gives the option to view the group profile report or empty the basket When you opt to view the report you are asked which norm you would like to use and what language you would like the report in so you can make your selections and generate your report 6 4 3 Reports available for CTRQ assessments There are two reports available from CTRQ a respondent profile report and a multiple profile report The latter can be created via the Manage Participants interface as described in the previous section The respondent report includes the following sections e Introduction This tells you about
46. bject an overview of each section of the report and explains the nature of MRA feedback e Response statistics This shows the number of individuals that responded to the MRA out of how many were invited to respond It also lists the number of times Not observed was selected with reference to the behaviours the reviewers were 7 73 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments asked to rate Number of reviewers Key i Reviewers completed Reviewers not completed e Summary analysis In this section you will find a gap analysis which illustrates the gap between how the subject rated themselves and how others rated them in terms of each competency Key 1 Substantial improvement needed 2 Slight Improvement needed 3 Effective 4 Very effective J Role model Customer focus Drive and persistence Developing relationships Results focus Negotiation Target range g All except Self Self l ubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments There are also two competency rankings one ranks high to low competency scores in terms of how reviewers rated the subject and the other ranks in the same way according to the way the subject rated themselves Key 1 Substantial improvement needed 2 Slight improvement needed 3 Effective 4 Very effective 2 Role model Results focus Negotiation Developing relationships Customer focus i m Drive and persistence J se
47. blic can be seen by other groups in your hierarchy whether the assessment uses a Drag and Drop functionality for selecting the statements or competencies and the maximum minimum number of strengths and weaknesses participants will be required to select during the course of the assessment You can also opt for participants to select which competencies they feel are most important to the role 7 66 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments Set assessment options Assessment name HR review Assessment type MRA I Ipsative competency level Specify the options for this assessment Assessment availability Private Restrict access to a single group Public Make available to lower groups Screen presentation Participant s choice Drag and Drop Accessible Arrange competencies by cluster E Enable colours in Drag and Drop mode 5 Number of free format inputs per page 2 Estimated minutes to complete leave empty to calculate automatically Minimum strengths set both Min and Max to 0 to disable this option Maximum strengths Minimum weaknesses set both Min and Max to 0 to disable this option Maximum weaknesses Minimum important competencies set both Min and Max to 0 to disable this option Maximum important competencies If you have chosen the MRA S format there are also options to make the assessment public private and selecting important competencies as well as setting a benchmark
48. by report or by participant After selecting the reports that you would like to generate you will be asked to provide additional selections such as the norm group to be used etc The language of each report is automatically set based on your current language selection but you are able to modify this for each report The report format PDF or RTF is determined from a preference which you can set from Change my preferences menu option but can also be modified for each report 6 54 Cubiks 4 2 13 WCubiks 6 CTRQ Cubiks Team Role Questionnaire 6 4 2 Generating a Cubiks Team Role Questionnaire Group report A group CTRQ report compares the responses of up to ten people on the CTRQ Find the participants you would like to include using the search facility the easiest way to do this might be to search per assessment CT RQ or per activity date if they have completed the assessment recently Then select the participants from the results list by ticking the box to the right of their names you can select up to 10 participants for this report Select Add to multiple analysis basket and click Go W Cubiks Participants Administration System administration My details Legal User guide Rhian test SuperEmma Contact us Accessibility Participant search results Select one or more participants and an action To view an individual participant s results click on their first name in the list The column I S C indicates the num
49. by using the Previous button You also have the option to View statements which is useful to take a record of all statements in the MRA questionnaire 1 64 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments W Cubiks Participants Administration My details Legal Sample Group Mark Morgan Accessibility Multi rater assessment summary Step 6 of 6 Assessment summary details Owning group Sample Group Assessment name ACME Leadership 360 Question order Evenly distributed Subject invitation e mail template E MRA subject default invitation Reviewer invitation e mail template E MRA reviewer default invitation Reviewer reminder e mail template MRA reviewer default reminder Supported languages titles ACME Leadership 360 E ACME Leadership 360 ACME Leadership 360 zal ACME Leadership 360 Reviewer categories Self Bosses Peers Business Unit Report Extra optional text Competencies Benchmarks Minimum Maximum Innovation and creativity Judgement and decision making Systemic thinking Strategic thinking Impact i 5 Communicating the vision Managing change Cancel creation of MRA Activate MRA Further MRA Options Once you have activated your MRA you will be taken back to the Manage MRA screen where there are a number of further options for your MRA 7 65 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments Participants Administration My details Legal User guide Sample Group Mark Mor
50. cess 7 1 PREPARING THE MRA PROCESS AND MANAGING MRAS Before you can send an invitation to a subject to participate in the feedback process the actual assessment needs to be created within your Cubiks Online group You can either do this directly or Cubiks can do this for you If you have chosen to let Cubiks manage this on your behalf you can find a summary of the available assessments and view the statements that belong to those assessments under Administration Manage MRA When you agree with all information held within the View summary and View assessment statements tabs at the bottom of the page you can start inviting subjects to the review process as described in Section 6 3 of this document You can upload an address book to be used when inviting reviewers Before you can to do this you should create this content in a CSV file using Microsoft Excel Open a new Excel workbook and go to the first worksheet The information for each person should be entered on a separate row Enter the participant s first names in Column A Enter the participant s last name in Column B and enter the participant email address in Column C Save the file in the csv file format When you have this file saved you can click on Upload new address book to do so It is not necessary to include column headers in the spreadsheet Manage multi rater assessments Select address book and action Information 9 With current setting
51. ck of support for the selected competencies e Interaction of the MRA Competencies and PAPI scale scores chart This chart shows the mapping of MRA competencies to PAPI scales and the degree to which the respondents preferences as indicated by PAPI responses competencies may impact upon their performance at work Interaction of the MRA competencies and PAPI N scale scores sJeNplAipul aoed WOM uolsijuadns 0 Ajasoj2 ayejes 0 pa N aios Aduajadwos WY yes aios Aouajedwos YAN JayYJOM pey By JO JOY SAAYIO O WUOD 0 paN ajo1 diysuepeey adAj pesiuebip Jauueld eanesbezUy J 2 ep 0 uonu py pue sajns 104 paaN J yuiy jemdasuon aBueys 104 peay ySe e YSIUY 0 pean pasnou oq 0 pean sdnoi6 o Buojeq 0 peay JaS UOWJeY e190S Hulyew uolsisep ul seg iNja 2105 q 0 paeN uien sau jeuonowg BABIYIE 0 paN nyoddns eq 0 peay PAPI N scale score 3 3 3 3 3 Oral communication 42 34 me See Written communication 4 0 3 a No 7 PAPI Flexibility 39 36 J a a Coen at aking thinking oF 8 2 8 iz 7 a ee j Eara ae a aa 4 Directing others 3 4 2 el Drive and persistence e ee eo Organising and prioritising 34 28 a SG a Oo Eo Decisiveness ___ _ _ lt ja 7 Z Key PAPI N scale score supports this competency PAPI N scale score is neutral for this competency PAPI N scale score does not support this competency e In dep
52. e Manage groups option which can be found under the Administration drop down list on the menu bar You will then be taken to a screen which shows a list of all the groups you have access to If the group has a next to it you can click on it to show a list of its child groups A child group is a group that sits under another a parent group and shares many of the same settings Child groups do not have access to products or features that parent groups do not have access to For example if the parent group does not have access to PAPI the child group will not either If the parent group does have access to PAPI then the child group may or may not depending on that child group s settings In order to change groups you should click the radio button next to the group name Then choose the Set as current group option at the bottom of the screen Once you have done this you can use another screens for example Manage participants to work with participants in that group Please note groups can be accessed by several different administrators they are not necessarily personal to you Any actions you perform or settings you change within a group will be visible to and affect any other users of that group 1 4 2 Folders The folder functionality in Cubiks Online has been designed to help you organise your participants All groups in Cubiks Online have a Default folder provided this is where participants will
53. e If the participants data does not include an email address you need to enter one manually If you cannot find the relevant email address you should simply enter your own email address or a fictitious one 3 5 GENERATING REPORTS When you want to look up the status of the participant or when the participant has completed the questionnaire you can find the participant by using the Participants Manage participants options on the menu bar You can enter more specific search criteria if you select Advanced search 3 34 Cubiks 4 2 13 WCubiks 3 Ability Tests Click on the name of the participant to bring up the report window and click on view once you have selected the appropriate report 3 5 1 Generating a batch of reports Rather than generating individual reports one after another it is now possible to generate a batch of reports at the same time i e several reports for one or multiple participants To do this firstly select the participant s that you would like to generate the reports for and then choose Request a batch of reports from the drop down list You can select the reports by choosing to sort the request by report or by participant After selecting the reports that you would like to generate you can provide additional selections such as the norm group to be used etc The language of each report is automatically set based on your current language selection but you are able to modify this fo
54. eate an invitation email that you would like to use more often choose the Manage email templates option in the middle of the page If you would like to prepare and create these email templates before you start up the invitation process use the Manage email templates option from the Administration drop down list in the menu bar If you want to make a change for one time only you should change the invitation text while you are in the process of inviting a participant 1 5 2 Revoking an assessment schedule Depending on which Cubiks Online licence option you have chosen you will either have unlimited report credits included in your user fee or you will pay a per usage or per click fee which is invoiced according to the number of credits you consume In Cubiks Online it is possible to revoke the schedules of participants who have been invited but have not yet completed all assessments lf the participant has not started any of the assessments the credits for the assessments in the invitations will be refunded You can find a participant by clicking on Participants Manage Participants on the menu bar Click on the name of the participant to see an overview of the assessments and the progress status of an invitee In the top right corner of the overview you will find a Revoke schedule option If you select this the participant will remain in your folder but they will no longer be able to access the assessmen
55. elanie brutsche cubiks com Default folder 18 03 2009 Li melanie brutsche cubiks com Default folder 18 03 2009 Bloggs kate young cubiks com Default folder 18 03 2009 Parker melanie brutsche cubiks com Default folder 18 03 2009 Rose melanie brutsche cubiks com Default folder 18 03 2009 Jones melanie brutsche cubiks com Default folder 18 03 2009 Select All None Invert Select action Request a batch of reports The next page asks you to confirm the report basket participants When you are sure you have the participants you need click on Add and select report in the left hand corner of the screen The next page gives the option to view the group profile report or empty the basket When you opt to view the report you are asked which norm you would like to use for PAPI N and what language you would like the report in so you can make your selections and generate your report You can also add a job profile to the wheel at this stage if appropriate 2 22 Cubiks 4 2 13 WCubiks 2 PAPI Assessments 2 5 3 Creating Job Profile reports By matching the personality of a candidate to the requirements of a role you can accurately identify the people who are most likely to perform well in a job Cubiks Job Profiler Online is a Web enabled system that allows candidate profiles to be automatically matched to job profiles Job experts involved in the selection process simply log on to Job Profiler Online to complete a questionnaire that draws o
56. erned with cooperating with others and may at times be somewhat difficult to get along with They may however be quite objective in their view of things being less affected by the feelings and concerns of others Score 4 7 Individuals with a score in the middle range are likely to relate to others as well as most They will probably be cooperative and friendly on most occasions Score 8 10 These individuals are likely to be compassionate and have a cooperative interpersonal style They will probably have a strong tendency to work with others and accommodate others needs This may affect their objectivity on occasion On the other hand they will be unlikely to show frustration with others even in times of pressure 5 50 Cubiks 4 2 13 WCubiks 6 CTRQ Cubiks Team Role Questionnaire 6 CTRQ CUBIKS TEAM ROLE QUESTIONNAIRE 6 1 ENTERING PARTICIPANTS AND SENDING INVITATIONS Use the options under Participants in the menu bar to enter new participants or upload a data file of participants When you choose to Enter participants you can select the folder in which you wish to store these participants by selecting the folder name from the drop down list If you have previously created an assessment schedule the first option With assessments and quick options will enable you to send out invitations in a few clicks without navigating away from the page The second option With assessments and flexible options
57. es that contain one or more supervised assessments The result of entering participants and creating a schedule only is an overview of participants their email addresses and the participant codes You should retain the access codes for your own records so that you can log each participant in when they come to take the assessmenis Some users find it useful to take a screen shot use ALT print screen which they can save to their desktop It is also recommended that you print out the access code details and retain them However you can also check the access code details at any time in Cubiks Online by searching for the participant and viewing their details When the participant takes a supervised assessment the administrator responsible will also be asked to enter the Administrator supervisor code This is to verify that they are present and that the assessment will be properly administered and completed The Administrator Supervisor code can be viewed by selecting the View group summary option from the Administration menu from the top tool bar You can also log on directly as the participant if you wish to from your account you will not need to enter their access code To do this search for the participant and access their assessment schedule or their details You can then use the Logon as participant option from these screens to automatically log in as that participant 3 2 SENDING REMINDERS TO PARTICIPANTS To send rem
58. et up for this MRA These are usually strengths and development areas for the subject 5 1 Reviewing the free text feedback What are the main matters that are mentioned Do these support the previous findings 5 2 Strengths What do you see as the key strengths of Mike Smith Very creative in his solutions Mike is a one of the best negotiators in the team Very collaborative collague very flexible always willing to assis Great ability to cope with change and the unexpected 5 3 Development areas What do you see as the key development needs of Mike Smith Mike should take a more considerate approach can be too forceful sometimes Can come across als slightly agressive when others disagree Should pay more attention to the client s actual need befor putting forward his solution should pay more attention to after sales Combined MRA S Scale and PAPI Multisource Report Data from MRA S and PAPI can be usefully combined in the MRA S and PAPI Multisource Report This report uses information on competencies from MRA ratings and PAPI responses The MRA S and PAPI Multisource Report includes the following 7 16 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments e Introduction This section explains the PAPI and MRA assessments and outlines the tasks that have been completed by the candidate An explanation is also provided outlining how the PAPI and MRA data have been meaningfully combined to indicate either support or a la
59. for all or some competencies which will later appear on the feedback report 7 3 INVITING PARTICIPANTS 7 3 1 Entering participants and sending invitations Select the Participants option from the menu bar to view the options to manage your Cubiks Online participants When you choose to Enter participants you can select the folder in which you wish to store these participants by selecting the folder name from the drop down list Type in the name and email addresses for each subject here or for alternative ways of uploading participants please see the section below If you have previously created an assessment schedule the first option With assessments and quick options will enable you to send out invitations in a few clicks without navigating away from the page The second option With assessments and flexible options takes you through the full invitation process that includes the creation of an assessment schedule If you think you will frequently need to invite participants to complete the same schedule for example MRA and PAPI N once you have entered your participants and clicked add participants and continue choose the New permanent schedule option to set this up The third option Without assessments allows you to enter new participants who you wish to invite to complete MRA at a later stage 1 67 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments W Cubiks Participants
60. gan Home Log off Contact us Manage multi rater assessments Select assessment and action Multi rater assessments Attributes Sample Group I ACME Leadership 360 lli ACME Leadership 360 li Management 360 q Sales Review ET sample 360 Fi Variant Sales Review z View summary q XX 360 View assessment statements eee Edit name and e mail i Edit reviewer categories HR review Edit competency Edit options o ooo om E Key J mra s Scale MRA I Ipsative statement level lt gt MRA I Ipsative competency level Edit benchmark Delete 360 Production Managers C C c c C C C O Select assessment action View summary You can return to this screen any time to view a summary of the MRA view the statements used in the MRA except for MRA I competency level which does not use statements Once you have sent out invitation emails for the assessment you will not be able to amend the options below without revoking the assessment schedules Before you invite any subjects to complete the MRA you can change the name of the assessment and edit which email templates it uses You can also opt to exclude any reviewer categories if necessary and change the number of required reviewers in these categories At this stage you can also amend which competencies you wish to include in the MRA lf you have chosen the MRA I format there are a number of other options you can edit at this stage including whether the assessment is pu
61. he next page 1 Select the template that the MRA should be based upon At the outset of the project your Cubiks consultant will discuss your requirements with you your organisation and upload the relevant templates into your account Click Next to continue W Cubiks Participants Administration My details Legal Sample Group Mark Morgan Home Log off Contact us Accessibility Create multi rater assessment Step 1 of 6 The following screens will allow you to create a multi rater assessment 9 You will be presented with a number of screens one after the other You may move backwards and forwards through the screens to make changes or you may cancel the process at any time Please select the template upon which you would like to build this assessment Select template Cubiks standard MRA template View summary Cancel creation of MRA 2 Next select the type of assessment you require MRA S Scale MRA I lpsative Statement level or MRA I lpsative Competency level If the assessment needs to be available in more than one language you should click to tick the boxes in front of the relevant languages and provide the appropriate title for the MRA in that language you may need to ask native speakers for translations of this Alternatively you can leave this in your own language but please be aware that all resoondents and those who view the report will see this title The assessment name is what is stored in Cubiks Onli
62. ick options With assessments and flexible options Without assessments Add participant details E mail address diane lawton demo com Add participants and continue Once you have entered your participants you need to select the relevant schedule option create a new schedule or just invite them in with a one off New single use schedule If you are using either of the latter two options the next screens you see allow you to choose the assessments you would like to invite your participants to and send the email several language options are available For more information on changing the content of your invitation email please see section 1 6 4 39 Cubiks 4 2 13 WCubiks 4 Etray Assessments 4 2 SENDING REMINDERS TO PARTICIPANTS To send reminders to participants look up the participant s by clicking on the options Participants Manage participants on the menu bar and then tick the boxes in front of the participants names Next choose the option Send Reminder from the drop down list below and select Go You can edit the message text for reminder emails as required However please note that Cubiks Online reminders contain placeholders within the text Placeholders are indicated by text enclosed in double brackets for example participantfirstname You can view an example of the reminder email as a participant would see it by selecting the Preview e mail option This is p
63. ide those the subject has entered themselves To do this click on Manage Reviewers and then enter the reviewers name email address and reviewer category on the next screen 7 69 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments W Cubiks Administration My details Legal Sample Group Mark Morgan Log off Contact us Assessment schedule Participant name Mike Smith Select assessment report and action 14 February 2007 Sales Review Manage reviewers Revoke schedule Participant Status Reports Mike Smith Completed Feedback report Sue Jones Completed Helen Douglas Completed Robert Fielding Completed Thomas Hodgson Completed Tim Craig Invited Kirk Jones Completed Rachel Watson Completed Simon Lewis Completed 18 May 2007 Minutes Revoke schedule Assessment Allowed Taken Status Reports l PAPH N A N A Paper PAPI wheel report view scored 7 5 2 Search options Cubiks Online has two options for searching for participants simple search and advanced search mode Some brief details about the advanced search method are given below and further details about searching Cubiks Online can be found at the start of this guide under Administration in Cubiks Online The advanced search facilities can be found by following the menu bar and clicking Participants Manage participants Advanced mode These facilities allow you to enter multiple search options and result in a list of participants withi
64. iewed but not answered ODEA Number of questions not viewed 3 Ability Tests Summary Mike Smith s results for each test have been interpreted by comparing them with the results obtained by a large group of people who have also completed the same test a norm group Depending on the format chosen for this report the results for each test may have been compared to more than one norm group The names of the norm groups used are shown in the table below under the individual test names with their corresponding scores opposite Test Grade ile Sten T RfB Managerial and Graduate Numerical A supervised Assessment date 25 March 2008 UK general graduates and managers 1 0 RfB Managerial and Graduate Verbal A supervised Assessment date 25 March 2009 UK graduate applicants to a management and technology consultancy 1 0 RfB Managerial and Graduate Diagrammatic A supervised Assessment date 25 March 2008 Demonstration norm for software testing purposes only Test interpretation RfB Managerial and Graduate Numerical A supervised UK general graduates and managers 1 0 Mike Smith s score on the R76 Managerial and Graduate Numerical A supervised test indicates that she performed well below the average range when compared to the norm group This suggests that she may often find difficult dealing with problems relating to complex numerical data or calculations Numerical reasoning is not
65. in front of the participants names Next choose the option Send Reminder from the drop down list below and select Go You can edit the message text for reminder emails as required However please note that Cubiks Online reminders contain placeholders within the text Placeholders are indicated by text enclosed in double brackets for example participantfirstname You can view an example of the reminder email as a participant would see it by selecting the Preview e mail option This is particularly useful if you have made changes to the invitation text This will automatically populate the placeholder text with example participant information for previewing purposes If you want to make a change for one time only you can change the reminder text before you send the reminder message to a participant To change your reminder settings permanently click on the Manage email template function in the left column You also have the option to set up automatic reminders to be sent to participants who do not complete their PAPI assessment in a certain number of days You can find more information on this and a variety of options by clicking on Administration Manage automatic reminders and unticking Inherit settings from parent group and ticking Send automatic reminder emails 2 3 UPLOADING MULTIPLE PARTICIPANTS USING EXCEL You can upload participants from a CSV Comma Separated Values file inste
66. inders to participants again you will not be able to do this if your schedule contains only unsupervised assessments look up the participant s by clicking on the 3 33 Cubiks 4 2 13 WCubiks 3 Ability Tests options Participants Manage participants on the menu bar and then tick the boxes in front of the participants names Next choose the option Send Reminder from the drop down list below and select Go You can edit the message text for reminder emails as required However please note that Cubiks Online reminders contain placeholders within the text Placeholders are indicated by text enclosed in double brackets for example participantfirstname You can view an example of the reminder email as a participant would see it by selecting the Preview e mail option This is particularly useful if you have made changes to the reminder text This will automatically populate the placeholder text with example participant information for previewing purposes If you want to make a change for one time only you can change the reminder text before you send the reminder message to a participant To change your reminder settings permanently click on Administration Manage email templates on the menu bar You also have the option to set up automatic reminders to be sent to participants who do not complete their ability test s in a certain number of days You can find more information on this and a variety
67. iness Support 1 0 l Belgium Professionals 2 0 I Belgium Interim Managers 1 0 l Belgium Professionals 1 0 l Belgium Flemish Professionals 1 0 l Hong Kong and China Managers amp Professional 2 0 Denmark General Employees 2 0 l Denmark Managerial 2 0 Denmark Non managerial 2 0 Denmark Finance managers 2 0 Denmark Field sales managers 2 0 Denmark Non managerial finance 2 0 l Denmark Non managerial IT 2 0 Denmark Non managerial field sales 2 0 I Finland General Employees 2 0 M Finland General Male Employees 2 0 l Finland General Female Employees 2 0 M Finland Managerial 2 0 I Finland Upper Level Managers 2 0 I Finland Non managerial 2 0 M Finland IT sector 2 0 I Finland Manufacturing sector 2 0 I Finland HR function 2 0 l France Professionals 1 0 M France Professionals Females 1 0 1 14 Cubiks 4 2 13 WCubiks 1 Getting Started Multisource Reports The Cubiks Multisource Reports allow users to combine the results from multiple assessments completed by one candidate into one comprehensive report Using a multisource report makes the administration process quicker and supplements the management of candidate feedback when using multiple assessments because the results of all the assessments are combined into a single report with a cover and contents page Three examples of multisource reports are e Combined Reasoning for Business Managerial and Graduate report e Combined PAPI and Reasoning for Business Managerial
68. information about how Mike Smith perormed on the RE Managerial and Graduate Time taken Numerica A superviced reasoning Est The information provided in Sls report amp contdental and intended only for use by tained best adminisaior Test responses i 38 4 5 amp 7 8 D j 28 of 28 Interpretation The RE Managerial and Graduate Mumencal A superviced test asses 2 participants ably to reason wih data esing infoemaon presented in the form o chart graphs amd tables Ther fest results hase been iepeld by comparing Gem with the results obtained by a lange group of people who howe aisa completed the same best anom group For ink report the norm group weed for comparison WE UK general graduates and managers 1 0 Mike Smits score on the AB Managerial and Gradus Numerical A supervised best indicab s that she Performed wel bos he average mange when compared to hie mom group Ths seggests that she may ten find A dificult dealing wih probes reising i compiles numerical dats of calculators Numerical reasoning b nok something that appears to come sssiy fo cen ae Tee area for her She may require support in a role fat moes desing wth JD igh marred Bh Coulis iniba Prope Lorie HH i The Logiks ability tests in Cubiks Online have a different report which offers information regarding speed and accuracy as well as a breakdown of the participant s verbal numerical and abstract normed reasoning scores BCubiks _ Report for Roland Simpson
69. ipants Select a multi source report Select multi source report Select multi source report Select the participants in the table below that the mi Combined PAPI I Wheel and RfB MGN A Report Combined PAPI I Wheel and RB MGV A Report Combined PAPI Wheel RIB MGV A and RfB MGN A Report Combined PAPI N Wheel and RfB MGN A Report Combined PAPI N Wheel and RfB MGV A Report Combined PAPI N Wheel PAPI Wheel and RIB MGN A Report Combined PAPI N Wheel PAPI I Wheel and RIB MGV A Report Combined PAPI N Wheel PAPI Wheel RIB MGV A and RfB MGN A Report Combined PAPI N Wheel RfB MGV A and RfB MGN A Report Combined RfB MGV A MGN A and MGD A Report Once you have selected the correct report you will need to select the norms you require for each assessment and define any additional report options Select participant specific details The following table shows the participants selected for this report It also allows their report language to be choosen and their gender selected where this has not already been supplied Name E mail Gender Report language Mike Smith mike smith demo com Female English gt Select PAPI I details for this report Click here to review all instances of the assessment and their completion language s The default is to use in the report the assessment the participant has been invited to most recently Select job profile Select job profile optional Select RfB Managerial and Graduate Numerical A supervised det
70. is particularly useful if you have made changes to the invitation text This will automatically populate the placeholder text with example participant information for previewing purposes If you want to make a change for one time only you can change the reminder text before you send the reminder message to a participant To change your reminder settings permanently click on Administration Manage email templates function on the menu bar You also have the option to set up automatic reminders to be sent to participants who do not complete their CTRQ in a certain number of days You can find more information on this and a variety of options by clicking on Administration Manage automatic reminders and unticking Inherit settings from parent group and ticking Send automatic reminder emails 6 52 Cubiks 4 2 13 WCubiks 6 CTRQ Cubiks Team Role Questionnaire 6 3 UPLOADING MULTIPLE PARTICIPANTS USING EXCEL You can upload participants from a CSV Comma Separated Values file instead of manually entering individual participants using the Participants Enter Participants options You can easily set up a CSV file using Microsoft Excel Open a new Excel workbook and go to the first worksheet The information for each participant should be entered on a separate row Enter the participant s first name in Column A Enter the participant s last name in Column B and enter the participant e mail address in Column
71. l search criteria are available when you are in Advanced Search mode 1 5 Cubiks 4 2 13 MWCubiks 1 Getting Started e Participant activity within date range You can set specific dates within which to search for participant activity You should enter a start and end date to search between e Participant email This will search for any participants whose email address contains the text you enter e Participant status You can limit your search to participants who have not been assigned any assessments participants that still have outstanding assessments to be completed or participants that have completed all of their assigned assessments e Participant type f you choose to limit your search to participants who have completed an MRA you may use this option to search for either subjects or reviewers e Participant stage You can use this option to search for participants at a specific stage of their assessment You can only use this option if you have restricted your search to a specific assessment as different assessments have a different number of stages Bio Data Search This search function can be found on the Participants drop down menu on the top tool bar It allows you to search for participants using a number of biodata options The search fields include Gender Country of nationality Education level Job function Managerial responsibilities Organisation sector and Industry The efficiency of this search functi
72. m in the Cubiks Online system for example Manage job profiles via the Administration option on the menu bar This gives the option to make job profiles in groups higher up in the system available to your group Once you tick this box you will see the other job profiles available to you and which group they are currently held in In order to share your job profiles with groups lower down in the system they must be marked as public as opposed to private which means they will not be seen by other groups even if the other groups turn this function on To do this you can select the job profile in question and select Edit which will give you the option to change the public or private status of the job profile All the other items listed above can be shared between groups in the same way 1 7 GENERATING REPORTS IN CUBIKS ONLINE 1 7 1 Generating Reports When you want to look up the status of the participant or when the participant has completed the questionnaire you can find the participant by using the Participants Manage participants options on the menu bar You can enter more specific search 1 12 Cubiks 4 2 13 WCubiks 1 Getting Started criteria if you select Advanced search Click on the name of the participant for whom you would like to generate a report If more than one report is available for the assessment such as PAPI you will need to select which report you would like followed by view o
73. n a group or folder for example the reviewers who have not yet completed their assessments for a subject W Cubiks Participants Administration My details Legal Sample Group Mark Morgan Home Help for this page Log off Contact us Accessibility Participant search Specify criteria for participant search Participant activity since 10 03 2008 dd mm yyyy e g 29 12 2008 Participant activity before 10 03 2009 dd mm yyyy e g 29 12 2008 Participant name contains Mike Smith Participant e mail contains Select one or more folders Default folder Sales Restrict to participants with outstanding assessments Restrict to assessment ACME Leadership 360 gt Select participant type Reviewers Show participants currently at one or more of the Stage 1 Invited selected stage s Stage 2 Started Stage 3 Completed How many records per page 7 70 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments In the search results window by ticking the box in front of the participant names and choosing Send reminder from the drop down menu at the bottom of the page a reminder can be sent selectively to all reviewers who still have to complete the questionnaire Please note You also have the option to set up automatic reminders to be sent to participants who do not complete the MRA assessment in a certain number of days You can find more information on this and a variety of options by clicking on Administration
74. n the right hand side of the table W Cubiks Participants Administration My details Legal Sample Group Mark Morgan Assessment schedule Participant name Harry Simpson Select assessment report and action 12 November 2007 Minutes Revoke schedule Assessment Allowed Taken Status PAPH plete PAPI wheel report gt view PAPIN Nu PAPI N wheel report view PAPI N wheel report PAPI N multi norm wheel report a batch of reports PAPI N competency interview guide PAPI N competency report PAPI N manager recruiter narrative report PAPI N respondent feedback report a PAPI N user narrative report This assessment was not completed in one sitting PAPI N job profile interview guide PAPI N hypothesis report 1 7 2 Generating a batch of reports Rather than generating individual reports one after the other it is possible to generate a batch of reports at the same time i e several reports for one or multiple participants To do this firstly select the participant s that you would like to generate the reports for and then choose Request a batch of reports from the drop down list below the table You can select the reports by choosing to sort the request by report or by participant After selecting the reports that you would like to generate you can provide additional selections such as the norm group to be used etc The language of each report is automatically set based on your current language selection bu
75. ne the titles are seen by those that take the MRA and also displayed on the report Click Next to continue 7 61 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments Mi Cubiks Participants Administration System administration My details Legal User guide Master SuperEmma Home Help for this page Log off Contact us Accessibility Select name and e mail templates for assessment Step 2 of 5 Select name and supported languages for the assessment Name of assessment ACME Leadership MRA Assessment type FI wra s Scale C 4 MRA Ipsative statement level O amp MRA I Ipsative competency level Language Assessment title Chinese Simplified fa Danish Dansk Dutch Nederlands ACME Leadership MRA English Finnish Suomi French Francais ACME Leadership MRA German Deutsch This step also asks you to select the email templates that you would like to be used in this MRA The email templates contain the invitation and reminder texts for both subject and reviewer If the email template you would like to use is not in the scroll down list or if you would like to make permanent changes to existing ones go to Administration Manage email templates on top of the screen and create a new email template or copy and edit existing ones However please note that Cubiks Online invitations contain placeholders within the text Placeholders are indicated by text enclosed in double brackets for example participan
76. ng multiple participants using Excel 4 4 Importing participants from Other Cubiks Online groups 4 5 Generating Reports 4 6 Reports available for Etray assessments CIPQ Cubiks Indepth Personality Questionnaire 5 1 Entering participants and sending invitations 5 2 Send reminders to participants 5 3 Uploading multiple participants using Excel 5 4 Generating Reports CTRQ Cubiks Team Role Questionnaire 6 1 Entering participants and sending invitations 6 2 Sending reminders to participants 2 19 2 19 2 20 2 20 2 21 2 21 2 24 3 32 3 32 3 33 3 34 3 34 3 34 3 35 3 35 4 39 4 39 4 40 4 40 4 40 4 40 4 41 9 43 0 43 0 44 0 45 0 45 6 51 6 51 6 52 Cubiks 4 2 13 WCubiks 1 Getting Started 6 3 Uploading multiple participants using Excel 6 53 6 4 Generating Reports 6 53 7 MRA Multi Rater Assessments 7 60 7 1 Preparing the MRA process and Managing MRAs 7 60 7 2 Creating anew assessment 7 61 7 3 Inviting participants 1 67 7 4 Uploading multiple participants using Excel 7 69 7 5 Managing progress of the Multi Rater Assessment process 7 69 7 6 Generating reports 7 71 8 For Further Information 8 81 1 2 Cubiks 4 2 13 MiCubi ks 1 Getting Started 1 GETTING STARTED This document introduces all of the key information needed to use Cubiks Online In the later sections of the document some of the process steps described for particular products are similar to those for other products and as such inf
77. nt s results click on their first name in the list The column I S C indicates the number of assessments invited started completed by the participant Page 1 of 1 Selected 3 of 6 Firstname Lastname E mail address E mail domain Folder Created 1 S C Smith Last Wakefield Smith Thomas Hodgson gary smith kenny last linsey wakefield mike smith paul thomas demo com demo com demo com demo com demo com rebecca hodgson demo com Select All None Invert 09 03 2007 09 03 2007 09 03 2007 14 02 2007 09 03 2007 09 03 2007 Key 8 multi rater subject amp multi rater reviewer Select action Request a batch of reports gt You can select how to view the list of reports by choosing to sort the request by report or by participant 7 12 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments W Cubiks My details Legal Sample Group Mark Morgan Home Help for this page Log off Contact us Accessibility Batch report request Choose how you would like to select the data Select grouping on page C Group by report Group by participant After selecting the reports that you would like to generate by ticking next to the subject names to select them The language of each report is automatically set based on your current language selection but you are able to modify this for each report The report format PDF or RTF is determined from a preference which you can set from My details Change my prefe
78. o motivate and demotivate the respondent as a result of their PAPI responses See screenshot overleaf 2 30 Cubiks 4 2 13 iC ubi ks 2 PAPI Assessments 2 3 Organised type Tolerant of disorder KO jg organised and Tolerance for working in a disorderly or untidy Relying on others to find essential information work environment Inefficient organisation of tasks and or time Concentrating on the more important tasks Establish the areas of work in which a Consider the occasions where your lack sufficient level of tidiness and personal of an orderly approach has let you down organisation is critical How can she ensure What benefit would there have been from that these areas are priontised a more organised approach in these Consider whether there are opportunities for situations Is there anything you can do the individual to be deployed in situations to slightly improve or compensate for your where her tolerance of disorder or an untidy own lack of organisation What prompts or environment will be an asset and where reminders might you build in to your routine others might be frustrated to encourage a level of tidiness and personal organisation in certain essential areas 2 6 10 PAPI Group report This report is a PAPI wheel with more than one respondent s result mapped onto it This allows you to see how the group s preferences are represented as a whole The inclusion of a job profile is optional 2 31
79. of options by clicking on Administration Manage automatic reminders and unticking Inherit settings from parent group and ticking Send automatic reminder emails 3 3 UPLOADING MULTIPLE PARTICIPANTS USING EXCEL You can upload participants from a CSV Comma Separated Values file instead of manually entering individual participants using the Participants Enter Participants options You can easily set up a CSV file using Microsoft Excel Open a new Excel workbook and go to the first worksheet The information for each participant should be entered on a separate row Enter the participant s first name in Column A Enter the participant s last name in Column B and enter the participant e mail address in Column C Save the file as csv rather than as an Excel workbook Click on Upload participants in Cubiks Online select the correct participant folder and browse for your csv file 3 4 IMPORTING PARTICIPANTS FROM OTHER CUBIKS ONLINE GROUPS The third way to enter participants in the system is by importing participant data from another Cubiks Online account To do this you need to export your participants data when you are working in Cubiks Online and save the file as a pxo or pao document Next log in to Cubiks Online and click on Participants Upload participants on the menu bar The system allows you to browse for the files you need and then open them so that they can be imported into Cubiks Onlin
80. oge General Re fest P WA Added PAPELH I Completed PAFIN wheel reper essmant Request a batch of reports Go Request a multi cource report Enter paptr score Logon as participant More details 4 5 1 Generating a batch of reports Rather than generating individual reports one after another it is possible to generate a batch of reports at the same time i e several reports for one or multiple participants To do this firstly select the participant s that you would like to generate the reports for and then choose Request a batch of reports from the drop down list You can select the reports by choosing to sort the request by report or by participant After selecting the reports that you would like to generate you can provide additional selections such as the norm group to be used etc The language of each report is automatically set based on your current language selection but you are able to modify this for each report The report format PDF or RTF is determined from a preference which you can set from Change my preferences menu option This can also be modified for each report 4 6 REPORTS AVAILABLE FOR ETRAY ASSESSMENTS There are currently two Etray reports available in Cubiks Online the Etray Candidate report and the Etray Inbox Response report The Etray Candidate report provides an overall summary of the participant s performance on the email task Shown below as well as detailed positive and
81. on relies on the participants having filled in this information when they first log in to Cubiks Online 1 4 ORGANISING YOUR PARTICIPANTS IN CUBIKS ONLINE GROUPS AND FOLDERS 1 4 1 Groups Depending on your level of access in Cubiks Online you will have different options for organising your participants If you are working within several areas of your organisation you may have access to multiple groups in Cubiks Online Each group in Cubiks Online can have different properties such as different e Access to different assessments products e Branding e Settings for example the legal notices participants see access to different email templates and various report settings e Numbers of credits even though individual groups are part of the same organisation lf you work for a large or complex organisation you may find it helpful to have a conversation with your Cubiks representative about how to set up your groups to optimise your use of Cubiks Online For example if you use Cubiks Online in multiple countries you may find it easier to have a different group for each country with a different default language and a separate credit balance 1 6 Cubiks 4 2 13 WCubiks 1 Getting Started You can only operate in one group in Cubiks Online at any one time In order to work with participants in a group for example to send invitations or generate reports you must be positioned within that group To change groups you should go to th
82. only be used for the purposes to which the data subject has consented These are listed in the Cubiks Legal Privacy and Data Protection policy which can be found on the Legal tab in the Cubiks Online menu bar 1 7 5 Select favourite norms If you generate a report based upon a normed assessment for example PAPI N or an ability test you will need to select an appropriate norm group against which to compare your participant s To avoid scrolling through the complete list each time to find a norm group you can select your favourite norms which will be those you use most frequently by clicking on Select favourite norms Once you have selected the norms you will be using most frequently from the list as shown below they will appear at the top of the drop down list of norms available to you when creating reports for this assessment Please note that if you share your database with other administrators the changes you make will affect all administrators within that group W Cubiks Partidpants Administration My details Legal Sample Group Mark Morgan Home Log off Contact us Accessibility Norm selection Information 9 Changes made on this screen will affect all administrators in the group Select favourite norms for PAPI N I Asia Managers amp Professionals 1 0 l Australia and New Zealand Managers amp Professionals 1 1 I Australia and New Zealand Upper Level Managers 1 0 l Australia and New Zealand Consultants amp Bus
83. onnaire 5 CIPQ CUBIKS INDEPTH PERSONALITY QUESTIONNAIRE 5 1 ENTERING PARTICIPANTS AND SENDING INVITATIONS Use the options under Participants in the menu bar to enter new participants or upload a data file of participants When you choose to Enter participants you can select the folder in which you wish to store these participants by selecting the folder name from the drop down list If you have previously created an assessment schedule the first option With assessments and quick options will enable you to send out invitations in a few clicks without navigating away from the page The second option With assessments and flexible options takes you through the full invitation process that includes the creation of an assessment schedule If you think you will frequently need to invite participants to complete the same schedule for example CIPQ and PAPI N once you have entered your participants and clicked Continue to the next page choose the New permanent schedule option to set this up W Cubiks Participants Administration My details Legal User guide Sample Group Mark Morgan Help for this page Log off Contact us Add new participants Select new participant settings Select folder for new participants Default folder Add participants With assessments and quick options With assessments and flexible options Without assessments Add participant details First name Last name E
84. or Participant name Search for participants in folders with recent activity Folder name Last modified Default folder 18 03 2009 16 37 amp Sales 10 03 2009 11 42 Search for participants with recent activity aE sod Today Past 3 days Past week On the home page itself you can carry out a quick search for a participant by entering all or part of their name into the box labelled Participant name Alternatively you can click on one of your folders to search for participants with recent activity or use the boxes below to search all folders for participants with recent activity The folders you can see are used 1 3 Cubiks 4 2 13 WCubiks 1 Getting Started by everyone in your group so other Cubiks Online administrators within your organisation may have been working with participants since you last logged in Along the top of the page there are five headings Participants Administrators My details Legal and User Guide Move your mouse cursor over each heading and a drop down menu will appear Click on any of the options on the drop down menu to be taken to the relevant page 1 2 ADMINISTRATION IN CUBIKS ONLINE 1 2 1 User preferences Cubiks Online has a number of options to allow you to customise your user experience Using the drop down menus at the top of the page select the drop down menu My details and then choose Change my preferences In this screen there are four drop down options for you to c
85. ormation has been repeated for ease of reference Please note that this document and the screenshots contained within it relate to the standard version of the Cubiks Online platform If your Cubiks Online account has been tailored or had different branding options applied to it then it is possible that the screen layout you see when working in Cubiks Online will differ from that shown or described in this document If you have any questions or require further support please contact your local Cubiks office in the first instance 1 1 ACCESSING CUBIKS ONLINE To log in to the Cubiks Online website you should go to www cubiksonline com and enter the user name and password that have been provided to you When you log on for the first time you will be required to choose a new password that will be valid for a maximum of 90 days If you have forgotten or lost your password you can click on the first link and a new password will be emailed to you Please allow at least 15 minutes for your new password to arrive although most will arrive within 2 3 minutes If you have forgotten both your user name and password you should email Support cubiks com for help When you first log in to Cubiks Online you will see your home page see screen shot below W Cubiks Participants Administration My details Legal User guide Sample Group Mark Morgan Log off Contact us Accessibility Administrator homepage Enter part of a participant name to search f
86. own all the assessments they have completed Click the Request a multi source report button at the bottom of the page 1 15 Cubiks 4 2 13 1 Getting Started WCubiks RB Managerial and Graduate Diagrammatic B 2 Completed view unsupervised a User Repot n qI TRB Managerial and Graduate Numerical B 1 Completed User Report unsupervised User Repot o q OA TRB Managerial and Graduate Verbal B 1 Completed User Report unsupervised Key Place mouse cursor over this icon to see information about when this schedule was created and what e mails the participant has received Select action for assessment Add to multiple analysis basket gt co 1 16 Cubiks 4 2 13 WCubiks 1 Getting Started You will need to select the report you want to generate from a drop down list of all the possible combinations of assessments Select your chosen report and click Continue There are a number of reasons why you may not be able to see the report you want to generate in the drop down list Please first check that the participant has completed all the assessment you wish to combine If they have it could be that the report either needs to be created or moved into your group Please contact your local Cubiks administrator Wi Cubiks Participants Administration System administration My details Legal User guide Kate Young SuperEmma Multi source report selection Select multi source report and partic
87. pediency X Focused on hard work Interview questions A Based on their responses to the questionnaire this person is ambitious and wants to do well in the workplace This desire to succeed should give them the motivation to overcome most obstacles It is likely that they can be quite tenacious in many situations They will want to meet their goals and objectives and it is likely they will put in extra effort when needed to respond to setbacks They will also probably enjoy the opportunity to rise to demanding challenges 2 6 3 PAPI Respondent Feedback Report This is a confidential report that provides the individual with some feedback on the purpose of the PAPI assessment process and an interpretation of how they have responded to the questionnaire This report does not include specific PAPI terminology as the respondent is not likely to have been trained to use and interpret PAPI 2 26 Cubiks 4 2 13 WCubiks 2 PAPI Assessments Approach to tasks and structure This area covers your approach to work and the level of structure and detail you prefer to apply Your responses indicate you place some focus on keeping things organised at work although you do not consider this a high priority Your workspace and document storage paper filing or electronic documents will generally be sufficiently ordered and tidy for you to find most information fairly quickly when required You describe yourself as someone who thinks
88. r each report The report format PDF or RTF is determined from a preference which you can set from Change my preferences menu option but can also be modified for each report 3 6 ENTERING PAPER SCORES If the participant has completed a paper and pencil version of an ability test and you would like to generate a report and or store the data in Cubiks Online youcan manually enter the participants paper scores into Cubiks Online After you have entered the participant in the system you look up the participant click on their name and then choose the option Enter paper scores Please note this facility is not available for Logiks 3 7 REPORTS AVAILABLE FOR ABILITY TEST ASSESSMENTS The RfB and Problem solving ability tests in Cubiks Online have two types of report available one which has the same name as the assessment e g Problem Solving report C and one which is called User report The first type of report is simple and shows the raw scores and normed scores the candidate achieved The User report is a graphical report which gives a colour coded overview of the candidate s performance including number correct number incorrect number not seen and number omitted It also provides a brief interpretation of the candidate s performance on the assessment The Combined Reasoning for Business Report allows you to combine the results of up to three 3 Managerial and Graduate level RfB assessments in a single report
89. r selecting the reports that you would like to generate you can provide additional selections such as the norm group to be used etc The language of each report is automatically set based on your current language selection but you are able to modify this for each report The report format PDF or RTF is determined from a preference which you can set from Change my preferences menu option This can also be modified for each report 2 5 2 Generating a PAPI Group reports A group report is a report that shows PAPI I or N data for up to ten participants Find the participants you would like to include using the search facility the easiest way to do this might be to search per assessment PAPI N or PAPI I or per activity date if they have completed the assessment recently Then select the participants from the results list by ticking the box to the right of their names you can select up to 10 participants for this report Select Add to multiple analysis basket and click Go Cubiks Participants Administration System administration My details Legal User guide Rhian test SuperEmma Participant search results Select one or more participants and an action To view an individual participant s results click on their first name in the list The column I S C indicates the number of assessments invited started completed by the participant Page lofl Selected 3 of 6 Firstname Lastname E mail address E mail domain Stevens m
90. rences on the menu bar but can also be modified here for each report You will only be able to request a batch of MRA reports for those subjects who have sufficient completed reviewers to generate a report without using the rollup facility In practice this means at least 2 or 3 reviewers per category depending on the set up of the MRA except for the Boss category must have completed the questionnaire W Cubiks My details Legal Sample Group Mark Morgan Home Help for this page Log off Contact us Accessibility Batch report request options Information 9 You are requesting 6 reports 9 Please be aware that a request for a smaller number of reports will be prioritised ahead of larger batches 9 You are requesting a batch of MRA reports Each report will be generated with the default options and will not include any reviewer category roll ups Select the language and report formats Click here to set the language and format for each report Assessment Report Language Format Sales Review Feedback report English gt C PDF RTF View or hide descriptions of report formats This report is available in multiple formats Click here to show or hide a description of each type Generate reports 7 6 3 Interpreting reports MRA S Scale Reports Cubiks can tailor your MRA reports in various ways to suit your needs but our standard MRA S report contains the following sections e Introduction This section gives the su
91. rticipants on the menu bar and find the people you need using the various search options Tick the boxes in front of the participants names you wish you remind then choose the option Send Reminder from the drop down list below and select Go You can edit the message text for reminder emails as required However please note that Cubiks Online reminders contain placeholders within the text Placeholders are indicated by text enclosed in double brackets for example participantfirstname You can view an example of the invitation email as a participant would see it by selecting the Preview e mail option This is particularly useful if you have made changes to the invitation text This will automatically populate the placeholder text with example participant information for previewing purposes If you want to make a change for one time only you can change the reminder text before you send the reminder message to a participant To change your reminder settings permanently click on Administration Manage email templates function on the menu bar You also have the option to set up automatic reminders to be sent to participants who do not complete their CIPQ in a certain number of days You can find more information on this and a variety of options by clicking on Administration Manage automatic reminders and unticking Inherit settings from parent group and ticking Send automatic reminder email
92. s 5 44 Cubiks 4 2 13 5 CIPQ Cubiks Indepth Personality MiCubiks Questionnaire 5 3 UPLOADING MULTIPLE PARTICIPANTS USING EXCEL You can upload participants from a CSV Comma Separated Values file instead of manually entering individual participants using the Participants Enter Participants options You can easily set up a CSV file using Microsoft Excel Open a new Excel workbook and go to the first worksheet The information for each participant should be entered on a separate row Enter the participant s first name in Column A Enter the participant s last name in Column B and enter the participant e mail address in Column C Save the file as csv rather than as an Excel workbook Click on Upload participants in Cubiks Online select the correct participant folder and browse for your csv file You can also import participants from another Cubiks Online folder into your current folder please see section 1 4 for instructions on how to do this 5 4 GENERATING REPORTS When you want to look up the status of the participant or when the participant has completed the questionnaire you can find the participant by using the Participants Manage participants options on the menu bar You can enter more specific search criteria if you select Advanced search Click on the name of the participant to bring up the report window below and click on view once you have selected the appropriate report
93. s this group can use address books defined in higher groups up to and including the Master group Address books Attributes f Top 50 British Boys And Girls Names 50 addresses Hy Key f Public address book Configure address books Select assessment and action Multi rater assessments ACME Leadership 360 Management 360 Sales Review Sample 360 Variant Sales Review XX 360 gt 360 Production Managers 7 60 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments 7 2 CREATING A NEW ASSESSMENT Cubiks can also set up your system in a way that enables you to create new MRAs directly in Cubiks Online You find the option Create new assessment when you follow Administration Manage MRA on the Menu bar As shown in the screen shot above along with creating a new MRA this page enables you to Upload an address book explained above See an overview of the assessments that you have set up previously View a summary of and see the statements for those assessments Edit these assessments this option will be restricted once invitations have been sent Creating anew MRA process consists of 5 steps Cubiks Online takes you through these steps with easy to use MRA creation screens You can cancel the set up of the MRA at any time by clicking on the Cancel creation of MRA button at the bottom of each screen in the wizard Click on Configure assessments to begin followed by Create new assessment on t
94. siderable time planning before starting projects or large tasks and she may often anticipate possible issues or problems before they occur It Is likely that she will be uncomfortable Starting tasks unless they have been planned out first and she may oppose others altering plans that are already in place Others may see her as quite rigid in her planning she sees herself as having a very high attention to detail She places considerable emphasis on double checking and ensuring every detail is correct It is likely that she prides herself on the quality of her work and others may see her as a perfectionist As a consequence she may find it difficult working to challenging deadlines that require her to check details quickly and not in the depth that she would like In certain situations others may see her as being too focused on minor points of a task or issue When undertaking projects she tends to prefer a balance between receiving clear guidelines and using her own initiative While she sometimes likes to be provided with a structure or framework it will not necessarily need to be extensive or detailed Her focus on forward planning combined with her attention to detail means that it is likely she will invest time and effort in producing extensive plans that take into account the details available This detailed planning means that she will usually anticipate all of the main problems that could occur and put into place contingency plans should these
95. ssa penn l This section also goes into more detail by offering the highest and lowest rated behavioural statements by the reviewers followed by which competencies are most important for the role if the MRA has been set up to request this information from participants e Competency results This is the main body of the reports which contains a full breakdown of the results of the MRA across each reviewer category for each of the competencies assessed These results are given at competency and statement level This section also lists the percentage of Not observed ratings and the level of agreement between reviewers See screenshot overleaf 7 19 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments Key 1 Substantial improvement needed 2 Slight improvement needed 3 Effective 4 Very effective 5 Role model N O Not Observed LOA Level of Agreement Overall competency rating Recognises the goals and objectives of different parties Negotiates mutually acceptable solutions through l l compromise and creates win Pusiness Unit Report win situations Extra optional text Behavioural statements Mike Smith understands the self problem or issue from the Boes l 0 viewpoint of different parties l Peers Business Unit Report Extra optional text 1 haa ta obs cn e Free text results This shows all the free text comments made by the reviewers on whatever areas have been s
96. st name contains the text you enter If you are searching for a single participant this is the best search option to use e Folders You can restrict your search to specific participant folders by highlighting the folders in the list To select multiple folders use the mouse to highlight the folders that you require Alternatively you can use the CTRL key or SHIFT key to select arange To deselect a folder hold down the CTRL key and click on the name of the folder you wish to deselect e Assessments Using this option you can restrict your search to participants who have been invited to or completed a specific assessment by highlighting it in this list To find an MRA you need to search on the name of the assessment e g Company X Annual 360 degree feedback process e Records per page his allows you to set the number of participants to be shown per page based on your search lf you have Multi Rater Assessments MRAs available to you a further option will be available when you restrict your search to an MRA Restrict to participants allows you to search for subjects who do or do not have reviewers nominated You may also search for reviewers and exclude subjects Advanced Search If you find the simple search function does not provide you with enough options to locate the participant s you are looking for you should click the Advanced mode button to navigate to the advanced search screen The following additiona
97. t you are able to modify this for each report The report format PDF or RTF is determined from a preference which you can set from Change my preferences menu option but can also be modified for each report 1 7 3 Viewing reports request This function is reached via Participants View report requests from the menu bar at the top of the screen or by requesting batch reports or individual reports when your preference is appropriately set It enables you to quickly retrieve open and download reports that you requested within the past 30 days 1 13 Cubiks 4 2 13 WCubiks 1 Getting Started 1 7 4 Generating reports in PDF or RTF format lf RTF reports have been enabled for your group you will have the choice to generate the report in PDF of RTF format If you would like to edit the document you are generating the RTF option will allow you to do this via Microsoft Word However please be aware that as the RIF document format does not support all of the features that are available in PDF documents the quality of the RTF document may not be as good as the PDF document The RTF file size will also be bigger than that of the PDF document and because of this RTF reports are always downloaded within a ZIP file Important note Please be aware that making changes to reports in RTF format constitutes the processing of personal data By law all such processing must be fair accurate relevant and not excessive and the data may
98. tfirstname It is important that these are left in appropriate places so that the system can enter details such as participant name and MRA title into the email for you A more detailed explanation of emails and placeholders is provided in the section 1 6 of this document Norwegian Norsk Polish Polska ACME Leadership 360 Spanish Espanol Swedish Svenska Select All None Invert Select e mail templates Please select the e mail templates to be used as the default selection when invitations and reminders are sent for this assessment Select subject invitation e mail template MRA subject default invitation gt Preview Select reviewer invitation e mail template MRA reviewer default invitation gt Preview Select reviewer reminder e mail template select e mail template Z Preview Cancel creation of MRA 3 The next step offers several different options Firstly you can allow the subjects to nominate their own reviewers If you untick this option then only you as the administrator are authorised to nominate reviewers on behalf of the subjects secondly statements relating to the selected competencies can be put in different orders per competency all statements for a competency are displayed in the questionnaire in sequence one after the other evenly distributed a statement for each competency is shown in turn in the questionnaire or random Finally you must select the reviewer categories that are going to be involved
99. th exploration of competency ratings and linked PAPI scale scores For each competency candidates MRA competency scores and scores on each linked PAPI scale are provided Hypotheses development tips and interview prompts are provided based upon the links between competency scores and PAPI scale scores 1 11 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments Report for Paul Smith TEST Combined MRA and PAFI report for trained users Motivating others Inspires enthusiasm in others encouraging individuals to succesfully achieve goals and objectives Relevant PAP scales Need to relate closely to individuals Paul Smith has scored in the low ange on this competency Through combining this information with his scores on the related PAPI scales above the following prompts areas for investigation are suggested The ratings you have been given on the MRA have suggested that motivating others is not an area of strength and your score on the PAPI scale Leadership role suggests that you do not have a particular preference for taking a leadership role with your colleagues and are likely to lack confidence in this area What steps do you think you could take to help make you more effective at motivating others Could you focus on promoting enthusiasm amongst others and providing recognition for the achievements of others initially What other attributes could you draw on to help you Do you feel that there are any barriers that you
100. the assessment what the report provides and the norm which has been used e Team role profile This section show the ranking of a participant s team roles in order of preference along with some tips on how to interpret this ranked list 6 55 Cubiks 4 2 13 WCubiks 6 CTRQ Cubiks Team Role Questionnaire Your own ranking of team role preferences The table below shows a ranking of your team roles in order of preference Rank Team role Raw score a ee a Preferred roles os Least preferred roles This is followed by a table of team role behaviour comparing the participant s scores to a norm group of other people along with some interpretation tips 6 56 Cubiks 4 2 13 WCubiks 6 CTRQ Cubiks Team Role Questionnaire Sten rating Little some emphasis strong Team role emphasis emphasis Eom Team Builder eet Leader interaction style This provides an indication of how you are likely to interact with other team members in terms of taking the lead yourself or working with others who take on a team leader role It looks at the interaction between the level of preference for the Leader and Team Builder roles A description of each of the four leader interaction styles is also provided DELEGATIVE DIRECTIVE X FOLLOWER 6 57 Low Organiser High Cubiks 4 2 13 WCubiks 6 CTRQ Cubiks Team Role Questionnaire e Implementation style This section looks at the Leader and Org
101. the results list by ticking the box to the right of their names you can select up to 10 participants for this report Select Add to multiple analysis basket and click Go 0 46 Cubiks 4 2 13 5 CIPQ Cubiks Indepth Personality WCubiks Questionnaire W Cubiks id My details Legal User guide Rhian test SuperEmma Home Log off Participant search results Select one or more participants and an action To view an individual participant s results click on their first name in the list The column I S C indicates the number of assessments invited started completed by the participant Page 1 of 1 Selected 3 of 6 Firstname Lastname E mail address E mail domain Folder Edward Stevens melanie brutsche cubiks com Default folder 18 03 2009 2 2 2 Jacob Li melanie brutsche cubiks com Default folder 18 03 2009 2 1 1 Jane Bloggs kate young cubiks com Default folder 18 03 2009 1 1 1 Kristen Parker melanie brutsche cubiks com Default folder 18 03 2009 2 1 1 Samantha Rose melanie brutsche cubiks com Default folder 18 03 2009 2 2 2 Tim Jones melanie brutsche cubiks com Default folder 18 03 2009 2 1 1 Select All None Invert Select action Request a batch of reports gt The next page asks you to confirm the report basket participants When you are sure you have the participants you need click on Add and select report in the left hand corner of the screen The next page gives the option to view the group profile report or empt
102. the text to be used for this specific e mail without affecting the original template Select language for all participants English gt Click on Edit to be taken to a screen when you can add to edit or delete text from the email Any changes you make here will be applicable only to the participant s you are inviting and will not be saved for future invitations 1 9 Cubiks 4 2 13 WCubiks 1 Getting Started W Cubiks My details Legal User guide Sample Group Mark Morgan Home Log off Contact us Accessibility Edit invitation e mail text Language English Information 9 Fields enclosed in brackets represent replacement values in the actual e mail these items will be expanded with participant specific details The full list of placeholders is below or see the help page for more information assessmentlist participantaccesscode participantfirstname participantlastname participantlogonurl sendername subjectname Edit the e mail text and select an action Subject Assessment invitation for ParticipantFirstName ParticipantLastName from SenderName Body Dear iparticipantfirstname ifparticipantlastname You have been invited to undertake the following assessment s assessmentlist All personal information provided by you through the assessment s is collected and stored ina manner consistent with European and other data protection legislation If you have any concerns or
103. themselves as lower than others rated them to the highest negative gap where the subject rated themselves higher than others rated them Judgement and decision making Innovaton and creativity e Top Strengths and Development needs The report lists the top strengths and development needs of the subject as per the competency rankings of their reviewers For the strengths the report offers a number of leveraging tips or ways in which to use their strengths to their full potential For their development needs they are offered tips to help them improve in these areas 7 19 Cubiks 4 2 13 WCubiks 7 MRA Multi Rater Assessments e Additional information on statements within competencies If MRA lpsative statement level was the format used for the assessment there will also be a list of the top 3 statements each in terms of strengths and development needs e Free text results In the same way as the MRA S report displays these the MRA I report shows any free format text that the reviewers have offered This may or may not be grouped by reviewer category 5 Free text feedback This section shows all free text comments made by rewiewers on Strengths Development areas Your feedback has been grouped according to the category of reviewer that provided it 5 1 Reviewing the free text feedback What are the main matters that are mentioned Do these support the previous findings 5 2 Strengths What do you see as
104. ticipants in Cubiks Online select the correct participant folder and browse for your csv file 4 4 IMPORTING PARTICIPANTS FROM OTHER CUBIKS ONLINE GROUPS The third way to enter participants in the system is by importing participant data from another Cubiks Online account or folder To do this you need to export your participants data when you are working in Cubiks Online and save the file as a pxo or pao document Next log in to Cubiks Online and click on Upload participants The system allows you to browse for the files you need and then open them so that they can be imported into the appropriate Cubiks Online group 4 5 GENERATING REPORTS When you want to look up the status of the participant or when the participant has completed the assessment you can find the participant by using the Participants Manage participants options on the menu bar You can enter more specific search criteria if you select Advanced search 4 40 Cubiks 4 2 13 WCubiks 4 Etray Assessments Click on the name of the participant to generate an Etray report Assessment schedule Participant nane Select assessment report and action 05 December 2012 Minutes Rannou acfeediuke Aeaaeai Alken Tiken Status Reports a Etay ETS Product Launch 5 l Completed Etray inbox Response Report Enay TOP Team Adeninetrafar a 3 Compe tind Etray Candeate Rie port Logis General gt 3 Competed Logiks General User Report L
105. ts and quick options with assessments and flexible options Without assessments Add participant details E mail address diane lawton demo com Add participants and continue Once you have entered your participants you need to select the schedule option you would like to use create a new schedule or just invite them in with a one off New single use schedule 3 32 Cubiks 4 2 13 WCubiks 3 Ability Tests W Cubiks Partidpants Administration My details Legal User guide Sample Group Mark Morgan Home Help for this page Contact us Accessibility Invite participants Information 9 Participants to be included e Melanie Shepherd e Mandy Florence e Sarah Davis Create participant invitations and schedules and continue Select schedule New single use schedule New permanent schedule Existing schedule Select existing schedule Invitation e mails Send invitation e mails Do not send invitation e mails lf you are using either of the latter two the next screens allow you to chose the assessments you would like to invite your participants to complete and send the email several languages are available For more information on changing the content of your invitation email please see section 1 6 some of the ability tests in Cubiks Online are designed for use exclusively in a supervised environment where a test administrator is present It is not possible to send invitations for assessment schedul
106. ts via the invitation email and the schedule is removed from the participants record 1 6 WORKING WITH EMAILS IN CUBIKS ONLINE Participants are invited to assessments in Cubiks Online by email unless the assessments are supervised You have the option to create your own customised email templates which you can save and then use when you wish to invite participants to assessments The Cubiks standard email templates have all the essential information participants need in order to access the system and complete the assessment However you may want to add information for example the reason why the participant is being 1 8 Cubiks 4 2 13 WCubiks 1 Getting Started asked to take the assessment or some other information about your selection develooment HR process There are two ways of customising an email template you either make one off edits when you send the invitation on the screen shown overleaf this is the last screen before you click Send emails and invite the participant see section 1 6 W Cubiks Participants Administration My details Legal User guide Sample Group Mark Morgan Send invitation e mail Schedule name Single use schedule Information 9 Send e mail to participants e Malcolm Smith Select e mail sending options Send e mail to participant only participant and myself emma stirling cubiks com Select e mail language and optionally edit Information 9 You may edit or preview
107. uld not be considered to be definitive statements of how the individual will behave in a work setting Scale Hypotheses The extent to which a person perceives themselves to be hard working This scale often implies the notion of work as a motivational influence i e work for the sake of it rather than as a result of external forces The need to exert influence on others behaviour The tendency to strive for a leadership position within the organisation The individual s confidence in themselves as a manager and how well they perform The leadership aspects of management are emphasised in this scale not the traditional controlling and directing management functions sees self as working hard where necessary but does not always find hard work a motivator in its own right Explore what situations motivate the individual to work hard Willing to take control and influence others in certain situations Explore which situations they would tend to take a control and which situations they tend to step back in Fairly comfortable that they can lead others when necessary May be more confident about their performance in some aspects of a management role than others Explore which aspects they feel more confident in and which areas they are less confident in 2 6 8 PAPI Development report This report helps the respondent think about the likely strengths and development areas that arise from their preferences
108. upervised assessments you will not be able to send an email invitation to the participant This is because the administrator must be present when 1 7 Cubiks 4 2 13 WCubiks 1 Getting Started the participant completes these assessments and will be asked to enter the Administrator supervisor code This can be obtained through Administration View group summary from the menu bar 1 5 1 Creating an assessment schedule From the Administration drop down list on the menu bar choose the option Manage assessment schedules Choose Create new to create a new assessment schedule and then indicate which assessments should be part of this schedule On the next page enter a name for this schedule and choose the email template invitation text that should be linked to this schedule You can edit the message text for the invitation email as required However please note that Cubiks Online invitations contain placeholders within the text Placeholders are indicated by text enclosed in double brackets for example participantfirstname You can view an example of the invitation email as a participant would see it by selecting the Preview email option This is particularly useful if you have made changes to the invitation text This will automatically populate the placeholder text with example participant information for previewing purposes For more information on placeholders please see section 1 6 To cr
109. ustomise When change tasks remind me that I will lose any unsaved information Send a copy of invitation emails to me Automatically open a pop up window when requesting a single report Output reports as RTF documents where this option is available When you set your preference for When change tasks remind me that will lose any unsaved information to No you will not get the message informing you are in the middle of a task and that you will lose any unsaved data Selecting Yes for Send a copy of invitation emails to me will mean that you will receive a copy of all the invitation emails you send to participants You can set No for Automatically open a pop up window when requesting a single report If you do this each time you generate a report you will be taken to a screen which gives you the option to either open the document in a new browser window or save it to disk This option is especially useful when your internet browser or other internet security software running on your machine is set to block pop up windows Batches of reports will be automatically generated as RTF documents when you select Yes for Output reports as RTF documents where this option is available You may not have RTF documents available to you for all assessments in which case setting Yes will not make a difference Your reports will still outout in PDF format 1 3 SEARCHING FOR PARTICIPANTS Cubiks Online
110. ut the most important characteristics for a role in terms of PAPI Once a number of staff have done this the system pulls their responses together to produce an aggregated role profile The candidate then completes PAPI and the resulting profile is automatically mapped on to the role profile allowing you to quickly view the extent of the match Job Profiler Online is part of the PAPI suite of materials and is also available in a CD installable version In order to create a Job Profile Report you must first select a Job Profile Before you can do this you need to upload the job profile into Cubiks Online To upload a Job Profile go to Administration Manage job profiles The list of PAPI job profiles you have uploaded is shown here You can delete or add new job profiles using the options provided To upload a job profile you must have this in PRA file format Use the Browse option to locate the file that you want to upload Once you have selected a file you will then be shown a list of job profiles that are contained in this file 2 5 4 Entering paper scores If the participant has completed a paper and pencil version of PAPI and you would like to generate a report and or store the data in Cubiks Online youcan manually enter the participants paper scores into Cubiks Online After you have entered the participant in the system you look up the participant click on their name and then choose the option Enter paper scores
111. well ahead and plans far in advance You probably spend considerable time planning before starting projects or large tasks and you may often anticipate possible issues or problems before they occur It is likely that you will be uncomfortable starting tasks unless they have been planned out first and you may dislike others altering plans that are already in place You see yourself as having a very high attention to detail You place considerable emphasis on double checking and ensuring every detail is correct It is likely that you pride yourself on the quality of your work As a consequence you may find it difficult working to challenging deadlines that require you to check details quickly and not in the depth that you would like When undertaking projects you tend to prefer a balance between receiving clear guidelines and using your own initiative While you sometimes like to be provided with a structure or framework it will not necessarily need to be extensive or detailed 2 6 4 PAPI Manager Recruiter Narrative Report This report does not include specific PAPI terminology It provides a concise interpretation of the individual s responses to the PAPI questionnaire grouped into seven broad areas of behaviour As such it is an ideal tool for recruiters and line managers who have not taken part in PAPI training See screenshot overleaf she describes herself as someone who thinks well ahead and plans far in advance She probably spends con
112. y the basket When you opt to view the report you are asked which norm you would like to use and what language you would like the report in so you can make your selections and generate your report 5 4 3 Reports available for CIPQ assessments There are six different reports available for CIPQ assessments All reports are aimed at users with some knowledge of CIPQ or a respondent who has received a feedback session to help them interpret their scores Scale and Factor Profile Report This report offers the raw scores and sten scores for each CIPQ scale and factor along with details of the norm group and the participant s completion time It contains no detail with regards to interpretation This might be used during a feedback session delivered by an experienced CIPQ user 5 47 Cubiks 4 2 13 m 5 CIPQ Cubiks Indepth Personality WCubiks Questionnaire Name Melanie Shepherd Horm group Temporary UK nomm 1 0 Emotional Stability Openness to Experience Group Profile Report This report offers the same content as above but with multiple respondents on the report max 10 allowing you to see where all members of a group or team lie on each factor and scale WCubiks CIPQ Group Profile e a a CR a E CC a OE SC eC a All nights reserved Qubdes Intellectual Property Limited 2008 The contents of this document do not constitute any forn of commitment or recommendation on the part of Cubiks and speak as
113. you to delete an email template Please note that changes you make from this screen are permanent and will affect the email template of all users who have access to it If you do not wish all users to see these changes chose the copy and edit option to create a new template for your own use For viewable templates you will only have the preview and copy and edit options available To create a brand new email template from scratch click Create new email template at the bottom of the page This will take you another version of the screen shown in section 1 6 which is blank although the placeholders are still available to you It is important that these are inserted into the email text so that the correct participant name and assessments appear in the e email You have the option to see emails defined in other groups by checking or un checking the Make templates defined in other groups available to this group check box at the top of the page By selecting this you force users in your group to only use your customised templates rather than the Cubiks default templates available to all SHARING INFORMATION BETWEEN GROUPS A number of different options can be shared between groups in Cubiks Online This will be particularly helpful if your group has numerous child groups These items are e Job profiles e Email templates e Address books e Assessment schedules e MRA Assessments To reach this option you go to the appropriate ite

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