Community Network Tool User Manual
Contents
1. Associating Your New Site the National Network Although your new copy of the site can be run completely independently of the National Community Network you may want to associate it with the National page and domain E g For greater site visibility to increase user confidence etc To associate your site s installation with the national page 1 Email the administrator of the National Community Network See the National Page where you originally downloaded the installation files In your email be sure to include the name of your community E g City or county name and any additional details you may wish to make publicly available such as short description of your region s community or location 2 The administrator will review your new page to ensure that you are indeed the owner and to ensure that the site is actually operational 3 Once your site has been approved the administrator will create a subdomain for your community which is associated with the National domain name and add a link to your community on the National Page Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License How To All Users Search the Directory 1 Type a keyword location or organization name into the search bar located either on the welcome page or in the sidebar on all other pages 2 Aresults page will appear showing all items associated with that term 32. Open the Popup message window Administrative dashboard gt Configuration gt Popup message 2 Tick the box marked Enabled under Enable popup 3 Type the content of your popup message into the Message body field in Popup message settings 4 Save your changes and exit to the main site Rate Module Another feature included in the installation files is the ability for users to rate site content This too is disabled by default but may be enabled as follows 1 Navigate to the Rate module Administrative dashboard gt Modules gt Rate Enable the module by ticking the box next to Rate and saving your changes Go to the Structure window Administrative dashboard gt Structure Click on Rate widgets Choose a widget type to enable on content E g Thumbs up down stars etc and click Next 6 Set up your new widget by giving it a name and selecting where you want to widget to appear Ticking the box labled Node will make the widget appear on the content itself On oO NM Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License and ticking Comment will enable the widget in the comments section on those content types l e Selecting Node and Comment next to Community Announcements will allow users to rate the announcement and also any responses to that announcement as well 7 Save your changes and exit to the main page
3. only post to the classifieds and in the forums directoryauthor Directory Authors have all the privileges of members but can also add to the Directory sitefacilitator Site Facilitators have the privileges of of Members and Directory Authors and can also edit add users moderate forums and edit site content on static pages administrator Administrators have full privileges and can edit all parts of the site including content users and functionality db_admin The default site administrator account Delete Sample Content The installation files include some sample content You can view this sample content to preview how content will appear on the site To view and then remove this sample content Directory Click on Directory in the Main Menu then Browse All Directory Listings This will show the sample Directory Listing To remove it click on the title of the listing to view the complete listing then click the tab labeled Edit Under Edit there is a button labeled Delete at the bottom of the page Click it to remove the listing Announcements Click on Bulletin Board in the Main Menu then on the title of the sample announcement As before to remove it click the tab labeled Edit then delete the announcement Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License Configuration Once the site has been set up you can begin altering th
4. announcement and click Save to update the entry Changes in time will be Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License reflected in the calendar immediately Deleting Announcements To delete an existing announcement 1 Locate the listing you wish to delete Click on the title of the listing to pull up the full announcement Click on the tab labeled Edit above the listing s title Scroll down to the bottom of the page and locate the Delete button Click the delete button and then confirm that you want to remove the announcement The announcement will be removed immediately OL fe Directory Listings New Listing To create a new directory listing 1 Click on the link titled New Directory Listing to bring up the Directory Listing entry form 2 Fill in all available information about the organization for which you re making the listing a Title The name of the organization E g Nowhere Social Services or the organization name AND department title if the listing is for a service which is part of a larger organization E g Nowhere Social Services Healthcare Department b Organization Logo An optional image of the organization s official logo Directory Category The category categoires in which the organization operates l e A food bank would be Food and an after school tutoring program could be
5. not display correctly To fix this return to the Backup Migrate module and upload the Installation file ending in mysql gz again Everything should now be functional and look the way it should If it doesn t try uploading the installation file ending in mysql again Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License Accounts As soon as you have successfully installed your new copy of the Community Network tool itself you ll notice that in addition to the changes in the design of the site itself the name of the administrator account has changed This is because the installation package comes with several preconfigured sample user accounts each representing a different type of account with different privileges Thus allowing you to test site functionality as you make changes The first thing you should do upon successful installation of your new website is to change the passwords for these accounts To do so Navigate to the People window Admin Dashboard gt People and change the password and email address for the admin account in order to keep your site secure There are three sample accounts included with the installation each with different permissions so you can test the site yourself You will want to change their passwords as well About Account Types member Member accounts can also send private messages to other users but may
6. the Add Forum link to bring up the forum creation form 3 Fill in all applicable information a Forum name In the case of specific organizational forums this should be the organization s name b Description A 1 2 line description of the organization or the forum s purpose Parent If an organization would like more than one forum first create a forum for the organization itself Then repeat this process to create a second forum for the sub sub forum and use the Parent dropdown to locate the first forum By selecting this as the Parent forum the newer forum will appear as a sub sub forum d Weight Sets the location of the forum on the Forums main page This may be left alone as the system will automatically assign a position for the new forum once it has been created 4 Save the form to create the new forum It will appear automatically on the main Forums page To remove an existing forum 1 Navigate to the Forums page Administrative Dashboard gt Structure gt Forums 2 Click the link titled edit forum next to the forum you wish to delete 3 Click the Delete button at the bottom of the page and confirm that you do wish to delete the selected forum The forum will be removed immediately upon confirmation Static Pages New Pages To create new pages of static content Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAl
7. under both Education and Youth Centered Hold down the control button on the keyboard and click to select more than one category d Organization Description Information about what an organization offers their purpose and any additional information that may be important for those seeking help to know before contacting the organization via email or by phone e Alternate Language Description s A description of the organization which has either been written in another language or a version of the original organization description which has been translated into another language f Hours Hours of operation g Phone number The organization s contact number h Contact Person The person at the organization responsible for fielding calls and emails if applicable i Organization Website The organization s website or a website which contains additional information about the organization j email Address The contact email address for the organization k Address The street address of the organization if applicable Map The physical location of the organization To set a location for the map use the controls to zoom in or out and drag the map to find the correct area Once you Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License have found the correct location click that point to set the map m Announcements Leave this field blan
8. Community Network Tool User Manual Table of Contents Table of Contents About the Community Network About the Site Itself Initial Deployment Server Accounts About Account Types Delete Sample Content Configuration Site Appearance Altering the Color Scheme Changing the Logo Directory Icons Content User Signup Disclaimer Pop up Box Rate Module Associating Your New Site the National Network All Users Search the Directory Browse Existing Information Directory Classifieds Announcements Create a Forum Post New Posts Replying to Posts Create a Classified Listing Sending and Receiving Private Messages Directory Authors Announcements Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License New Announcement Editing Announcements Deleting Announcements Directory Listings New Listing Extending Listings Editing Listings Deleting Listings Site Facilitators Creating Editing Users Creating new users Editing Users Deleting Users Administrators Adding Categories Footer Links Add Remove an Organization s Forum To create a new forum To remove an existing forum Static Pages New Pages Removing Pages Changing the Site Theme Advanced Administrative Activities Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License About the Site About the Community Network The Comm
9. If you still cannot find the information you were looking for click the Advanced Search link in the search sidebar to go to the Advanced Search Page From there you can narrow your search by content type tags and add additional keywords Browse Existing Information Directory All site visitors including those who are not logged in can browse the directory listings Either by choosing a supercategory Basic Needs Advocacy amp Support Education Healthcare or Transportation from the main menu or by going to the directory and clicking a supercategory icons by clicking the Browse all directory listings link on the Directory main page to see all listings regardless of category or by clicking on the link titled all directory categories to see all available Directory categories and narrow their search to a specific type of entry Classifieds Visitors and site members can browse the Classifieds section by going to the Classifieds main page and then clicking either Browse all Classified Listings to see all classifieds regardless of type or by selecting between the links which are specific to certain Classified types E g Offering Goods Announcements All visitors can browse current announcements either by clicking on any blue link in the calendar clicking on the month name in the sidebar calendar to bring up the full calendar or by clicking on the link titled Bulletin Board in the main menu to
10. Users To delete a user 1 Open the user management page by clicking on the People link at the top of the screen 2 Scroll down to the list of users located on the lower portion of the People and locate the user whose permissions you wish to change 3 Click on the edit link on the right hand side of the page to open that member s profile editing page 4 Scroll to the bottom of the page and click the Cancel account button Confirm that you wish to delete the selected user account 6 The user s account will be removed from the system immediately a Administrators Adding Categories Categories for the Directory and Classifieds are stored as Vocabularies These vocabularies are then translated into the pages which allow visitors to browse available listings through the Directory and Classifieds section The vocabularies for the site come pre populated but there may be occasions in which you may wish to add or remove a category To do so 1 Click on Structure in the Administrator Dashboard then Taxonomy to open the Taxonomy window 2 Click on the link titled add terms next to the vocabulary you wish to alter E g Directory Tags for the Directory categories Enter the title of the new category you wish to add to the Directory 4 Click the triangle next to Relations to reveal the relationship menu If your new category is a subcategory of an existing category select the pa
11. as been discussed in this manual we highly recommend either hiring an actual Drupal developer or reading some existing Drupal documentation before attempting to make changes on your own If you are interested in furthering your own knowledge of the Drupal platform the following tutorials cover topics relevant to the Community Network tool Getting started with Drupal 7 administration Troubleshooting General troubleshooting tips and where to find additional help FAQ Frequently Asked Questions about Drupal Drupal Theming Guide Changing the look and presentation of the site Structure Guide How site content works and how content types may be modified Securing your site How to protect your site from spam and hackers Monitoring a site Watching user activity for harmful behavior Managing site performance Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License
12. before you begin the installation process Server A 10 Acquire hosting space either on a private server or through a hosting company then install a copy of Drupal 7 0 either onto the site itself or in a sub folder labeled with the name of your area e g denver or summit county Once you have installed Drupal go to your main page and log in as an administrator Add the Backup and Migrate module to your Drupal installation and enable the module See Adding modules and themes for instructions on installing modules Download the Community Network installation files available through the National page Navigate to the Backup and Migrate controls Admin Dashboard gt Configuration gt Backup and Migrate then click on the Restore tab Upload the installation files First the one ending in tar gz then the one ending in smysql gz It is quite likely you will encounter error messages at this point This is normal Access your public files directory through your host or an ftp program and upload the remaining file ending in zip to the same folder as your Drupal installation Extract the files inside the folder itself If you get a message asking if you want to overwrite the existing files click Ok Delete the zip file once the files have been extracted You may now return to your site and refresh the page or click on the home button on the dashboard The site should be updated but some elements still may
13. content Voting API Backend voting support and evaluation Field Permissions Greater customization of user tools permissions Rate Creates a system through which users may GMap Currently not enabled this module will evaluate each other s content allow for future Google Maps integration Disable Breadcrumbs For removing the default Privatemsg Private user to user messaging Bartik breadcrumbs system Menu Icons For putting images icons in the menu AddtoAny Allows users to share content to other itself websites and via email Popup message For legal information popup Auto Expire Automatically removes old content Google Map Field For locations which may no longer be relevant GTranslate For translations Advanced Forum Expands Drupal s forum creation Sexybookmarks More obvious sharing and moderation capabilities Address Field For consistency between Entity Registrations Alters the user registration addresses process Date Calendar Made the calendar Superfish For the drop down menu Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License Setup and Configuration Initial Deployment The network tool has been built using Drupal 7 as a platform If you are unfamiliar with Drupal but would still like to create a community network for your area we strongly advise either seeking assistance from someone already familiar with Drupal or learning more
14. e actual appearance of the site by changing the color scheme and logo as well as by changing site links and altering existing site content New deployments can be linked to the National network by contacting the administrator of the National Community Network page Site Appearance Altering the Color Scheme 1 Click on Appearance on the Administrative Dashboard to bring up the Appearance window 2 Click Settings under Bartik 7 19 default theme 3 Change your site s color scheme by changing the values in the color set You can either use the default sets or create your own using pallets from sites such as ColourLovers You ll be able to preview your changes immediately 4 Save your changes and return to the homepage to view the result Changing the Logo To change the logo 1 Right click on the default logo and save it to your computer if you want to simply edit the default logo rather than creating one from scratch Edit this image Create a new image to use as your logo Return to the Bartik settings window see above Scroll down to Logo Image Settings and upload your new logo Save your changes and exit to the main page oS ON Directory Icons Changing the icons on the Directory page is a slightly more complicated process thus why instructions on how to do this are not included in the setup instructions available through the National page To change the Directory icons 1 Access your server through your prefer
15. e organizations associated forum web presence if applicable c Member The default role for site users they are only allowed to post to the forum and create classified listings d Site Facilitator Only one or two people should have this role as they are responsible for adding site members and editing user permissions 4 Tick the box labeled Notify user of new account to make sure the new user receives an email telling them that their account has been created 5 When you have finished populating the form click the Create new account button to inform the user that their account is now online Editing Users To edit the role of an existing user 1 Open the user management page by clicking on the People link at the top of the screen 2 Scroll down to the list of users located on the lower portion of the People and locate the user whose permissions you wish to change 3 Click on the edit link on the right hand side of the page to open that member s profile editing page a Change usernames and or passwords by simply replacing the content of the first two fields b Change which box is ticked under Roles to change user permissions see above c Add or delete user images in the Picture field Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License 4 Click the Save button to implement changes Deleting
16. ew before attempting to make any changes Click on the tab labeled Edit above the listing s title Edit the fields you wish to change then save your changes Deleting Listings To delete an existing entry 1 2 gt A Locate the listing you wish to delete Click on the title of the listing for the full description Make sure you are viewing the complete listing and not just the preview Click on the tab labeled Edit above the listing s title Scroll down to the bottom of the page and locate the Delete button Click the delete button and then confirm that you want to remove the listing The listing will be removed immediately Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License Site Facilitators Creating Editing Users Creating new users To create new users 1 Open the user management page by clicking on the People link at the top of the screen 2 Click on the Add user link located at the top of the People page 3 Fill in all fields for the user and grant them a Role appropriate for their position a administrator Only top level users should have this role Limit this to the person in charge of maintaining the site and server and anyone who is actively working in web development b Directory Authors For official organization representatives who will actively be maintaining Directory listings and th
17. ike 3 0 Unported License 1 Click on the New Static Page link located in the Administrator Sidebar on the left hand side of the page to bring up the Create Static Page window 2 Input a title in the Title field and the actual page content in the Body section 3 Click on the tab labeled URL path settings to assign a custom URL path to the new page to make linking to the new page easier and cleaner 4 Click the Save button to publish your new page You will be taken to this new page immediately Removing Pages To remove existing pages 1 Click on Content in the Administrative Dashboard to bring up the Content window 2 Locate the page you wish to remove and click the delete link located on the right hand side of the entry 3 Confirm that you wish to delete the selected page The page will be removed immediately Changing the Site Theme Although the site comes with a default template Theme already installed it is possible to use different templates or even commission a new template to be created from scratch and still maintain full site functionality For more information about changing the site theme please see the official Drupal documentation Advanced Administrative Activities We highly advise against attempting to alter the site further than has been outlined in this manual if you are not already familiar with Drupal 7 If you would like to implement more drastic changes than h
18. k by default Use this space for describing time limited events such as a service which is only offered one month out of the year You can this remove the text in this field after the time period is over by editing the entry n Site Forum Leave this field blank by default Organizations may request a forum be created for their use by messaging the site administrator once a forum has been created the link can be placed here 3 Save the listing to make it available for public viewing Extending Listings Directory Listings have an expiration date This is to prevent the Directory from becoming cluttered with outdated or useless information When you first create a new Directory Listing you will see a confirmation message telling you how long the listing will stay online At the end of this time period you will receive an email informing you that the listing is about to expire If all information in the listing is still accurate click the link in this reminder email to reset the timer and keep the listing online Editing Listings Directory Authors may only edit listings which they themselves have created Only administrators have the ability to edit all listings To edit an existing entry 1 2 3 4 Locate the listing you wish to change either by browsing for it or by searching for the listing Click on the title of the listing for the full description Make sure you are viewing the complete listing and not just the previ
19. message to the other user then click Send message 4 When you receive a message a new message alert will appear at the top of your screen 5 Click the alert to go to your inbox and read messages Directory Authors Announcements New Announcement To create a new announcement 1 Click on the link titled New Announcement to bring up the Create Community Announcements entry form 2 Fill in the form with all applicable information about the event you wish to promote a Title Event name brief description b Description A description summary of the event Place alternate language descriptions in this same field c Additional Notes Information about donations the host organization etc which is not explicitly tied to the event itself d Location The physical address where the event will be taking place Time The time and date when the event will be taking place It is important that this field is filled in as accurately as possible as it is what allows the announcement itself to appear in the sidebar calendar 3 Click the save button to publish the new announcement to the Bulletin Board and Calendar Editing Announcements To edit an existing announcement 1 Locate the listing you wish to change 2 Click on the title of the listing for the full announcement Make sure you are viewing the complete entry and not just the preview 3 Click on the tab labeled Edit above the announcement title 4 Edit your
20. red file management system 2 Navigate to Your site directory gt Themes gt Bartik gt Images 3 Download the images from this directory in order to use them as templates for new icons 4 Once you have created your new icons upload your new icons to this same directory Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License Make sure your new icons have the exact same filename as the icons they will be replacing 5 Refresh the directory page to view your changes Content User Signup User signup is also disabled by default When you first setup your site the only way for someone to get a new account is if an administrator creates an account for them To enable all site visitors to create their own accounts 1 Open the Account Settings window Administrative dashboard gt Configuration gt Account Settings 2 There is an option under Registration and Cancellation entitled Who can register accounts To let visitors create their own accounts tick the box next to Visitors 3 Save your changes and exit to the main site Disclaimer Pop up Box The Community Network installation files include a module which enables administrators to include a pop up box which will appear when visitors first come to the site This features is disabled by default but may be useful for emergency announcements or legal disclaimers To enable the pop up 1
21. rent category from the Parent terms list 5 Click Save to add your new vocabulary to the list wo Footer Links The links in the footer at the bottom of the page link to the National version of the Community Network but it is possible to change the information in the footer E g You wanted to create your own version of the legal disclaimer page and link to that instead of the National version For details on how to create a new page see New Pages below To change the information in the footer Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License 1 Roll over the block you wish to change a little gear icon will appear in the upper right hand corner of that block 2 Click the little gear to bring up the dropdown and click on Configure block to bring up the block editor 3 Change the information in the block to update links and or change content Then click Save to publish your changes Add Remove an Organization s Forum Certain organizations may wish to have a subforum for their organization that they can use to communicate directly with their patrons via the Community Network site Once created these sub forums will appear on the main Forum page and can be linked to Directory Listings To create a new forum 1 Navigate to the Forums page Administrative Dashboard gt Structure gt Forums 2 Click
22. ring up the Classified Listing creation form 2 Populate the form with all applicable information a Title The desired listing title a brief description of what is being sought or offered b Section The nature of the classified Seeking is for those looking for goods or services while Offering is for goods or services which one is looking to give away or trade c Location The location field is a simple text field which allows users to be as general or specific about their location If one does not want to post their actual address for example they can simply enter the name of their neighborhood or town d Classified Description This section should contain a description of the good service itself as well as a method of contact Users can enter either a phone number email address or simply tell other users to contact them via private message See below Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License 3 Save the listing to make it available to be viewed by all site visitors Sending and Receiving Private Messages Only users who are logged in are able to send private messages To send a private message 1 Click on the username of the person to whom you want to send a private message this will take you to their profile 2 Click on the link labeled Send this user a private message to open the message editor 3 Draft your
23. unity Network Tool aka Social Good Network Tool or Community Network is a website bundle a collection of files and resources which have been packaged together and can be used to create a website which is ready to use as soon as the package has been deployed and installed onto a hosting environment The Community Network Tool has been built for communities looking to improve communication between non profits outreach programs local support networks and the community members themselves The site itself can be set up in under an hour is ready to use immediately upon installation and includes all the resources necessary to create a services directory make public announcements post and browse classified ads and house forums in which people can communicate one on one with their peers and with local service organizations themselves About the Site Itself The Community Network has been built using Drupal 7 an open source content management platform which boasts extensive customization possibilities In addition to the core installation the following modules have been installed Content Access Allows administrators to control CKEditor Modifies the existing text entry fields so user types and permissions users can customize text Chaos tool suite Backend developer support tools Views Creates custom automatically updated Custom Search Allows for the creation of custom pages and lists of content searches by category and
24. view all announcements Copyright Isla S 2013 This work is licensed under a Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License Create a Forum Post All site members are able to post to the forum and respond to the threads other users have created The forum can be useful for discussing local events interacting with community organizations through the Community Network site itself and for connecting with other members of the community independently of any existing organization New Posts To create a new post 1 Go to the forum main page 2 Select the sub forum topic in which you wish to create a new topic 3 Click the Add new Forum topic link to bring up the new topic form 4 Fill out the new topic form and click the save button to publish the topic and make it available for commenting and replies Replying to Posts To respond to an existing forum topic 1 Find a forum topic to which you wish to respond 2 Fill out the Add new comment fields and click save 3 Your new comment will appear beneath the existing forum topic Other members may not comment on your response in addition to the original topic itself Create a Classified Listing All site members People who have accounts are able to post to the classifieds section To create a new post 1 Click on the link titled Create a New Classified Listing in the user sidebar located on the left hand side of the page This will b
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