User Guide - SharpSchool
Contents
1. Snarpscn l elping schools succeed User Guide Chapter 12 Learning Management System LMS Administrator Guide SharpSchool User Manual Chapter 12 LMS Administrator Manual Table of Contents About Online ClAISSFOO ME sis ayen kalen ladan api an a ak ka dis e kip ab yn kk ban kaa ai ske ak e kak aka pea pansan Assad ANE DI ANY AN 3 POTS GV ea vee ye tit ki v t aste neue l etaj ee a a e an an net ke a e a ae e a ye di a e a l se n ok n l e aka ki a e ea 3 Who Should Use this Guide cccccccccccssssseecccccsseeesseeeccceceesseeusseeeccceessuausseceeeessueuaseeeseeeessaggggssess 3 Accessine VOUP VV CSIC ke ieisiretop n t tb is tiwa ka bete ket p ef n e eko a kk ekate ak ae ia de bet idea sa anan 3 MIRTO IO e l al kak tt an kl E E 20004 ya e ea De ana e ai pt pa ua ae ie ka 4 CE JA ZA LION Ek ta at kata E kila fok an e ok k pk ik aka e a e ei k et a a ka l a lk n fa a a a a a e pi Ve 4 VAS SiON AAC a it e et e ak pk E at e sa tl E 192540227 OR P 2 po pe a pk kol DAYE 4 FOS LOT See ti an A aso er bn EEE n a e EPEE te e So e a a e oto ia at ae do eee 4 ANNOUNCEMENTS PER A A cect tees Secrets AE E WON W PW T MA WE PWAN OO 4 Organizational Heirarchy of Online ClasSrOOMS ccccccssseccccessececceesececceneceeeeeseceseeceeeegecesseeeeeeas 5 l CCS SIS MY CAS SE swe izin oi kk al kt ka ab kaa kek ap n n ann fb it kk ap n e aa a a e a ren ep a e bn ak ba e 6 1 creatine ONE AN ARI ON NS ye ii titan viktim2. courses This department list will be available to teachers as they create online classrooms 2 Note Only server administrators have permissions to create departments It is SS ss recommended that ability to create departments be restricted To create Departments click on System Administration in the Administration menu in the grey tool bar Page Properties y Tasks a Advanced Nidard La Help b Logouti farah fatima 2 Site Administration My Classes Photo Gallery Worksp yo Registration SafeMail Knowledge a File Administration Reservation Workflow My Cases Generate XML Sitemap Under General Administration click on amp Manage Organization Structure Click 8 Departments Business C Search Find View All Department Type Business b Departments Department Name il Class Department Hi English Mi Math El Professional Development Hl Science Here you can complete the following a The Department Name b The Department Type the typical option for this section is Class however for Professional Development classes at the school or district you may select Business c Search you have the ability to search for specific departments d Delete by clicking x you have the ability to delete the department 11 Page SharpSchool User Manual Chapter 12 LMS Administrator Manual a Note to edit a Department simply click on the department s name Z IV Create an Announc
3. for speciftc courses We will return to this topic in greater detail further in this manual b Edit Organization Allows administrators to change the name and other description of the Organization c Security Administrators to can apply security settings within the specific Organization To assign permissions within the Organization click on Security Add Class M Edit Organization Much like the LMS security only administrators must be given complete control of the specific Organization Teachers may be granted Read Only access and students need not be added into this component since they will only see the courses in which they are enrolled Full Control Create E Delete Read E Write Remove Inherit Permissions Allow inheritable permissions from parent to propagate to this object Apply You must select the Inherit Permissions option Selecting this feature will render permissions from the LMS into the Organization 9 Page SharpSchool User Manual Chapter 12 LMS Administrator Manual 4 Permission Overview The following table details the different permission settings with SharpSchool s LMS SHARPSCHOOL LMS GRANULAR PERMISSIONS Full Control amp Create Full Control 10 P age SharpSchool User Manual Chapter 12 LMS Administrator Manual lll Creating Departments Before creating Online Classes within Organizations it is important to create the specific departments for
4. 6 27 28 AJ me on Add Announcement Nor O E ean Today Note Refer to Appen dix A ni been launched so stay tuned as new classes are added every day S gt cq of SharpSchool s manuals for Parents you may log into individual classrooms to view your child s activities or simply click on the Parent Portal for a comprehensive overview of your child s classroom activities information on the content Students you may only log into classes you ve been authorized too DO NOT share your login information with anyone editor 12 Page SharpSchool User Manual Chapter 12 LMS Administrator Manual V Add a Grade Level After creating Departments for your Organizations the next step will be to create the Grade Levels of your courses A Note Only server administrators have permissions to create Grade Levels It is or 4 recommended that ability to create Grade Levels be restricted To create Grade Levels click on System Administration in the Administration menu in the grey tool bar kane Popo V Tasks Advanced Administration V widards D Help Logoutifaran fatima System Administration eee J Site Administration My Classes Photo Gallery Workspi Registration SafeMail Knowledge a File Administration Ri age enan My Cases Y Generate XML Sitemap Under eLearning Server click on ow Manage Course Levels Here under Level Name simply add in the grade level and click Ad
5. Guide This user guide offers administrators with an introduction into SharpSchool s Online Learning Management System LMS also known as My Classes The first section of this guide Vital Information and Organizational Hierarchy of Online Classrooms provide administrators with an overview of the LMS s terminology and organizational structure From the second section onwards this guide provides instructions on how to set up user permissions as well as highlights specific topics pertaining to the configuration and maintenance of the LMS Who Should Use this Guide The contents of this guide are written to be readable by users of all technical backgrounds Primarily this guide will be used by administrators department coordinators principals and curriculum coordinators at schools and districts If you have been given a training site it is a good idea to practice the steps covered in this guide before working on your real site This eliminates the risk of you accidentally deleting important content or ruining anything on your real site Accessing your Website In order to use My Classes you must first log into your website The login page to your school or district site will contain fields for the username and password The location of the login button will vary according to your website s design however login buttons are typically available on the upper left corner of your website 3 Page SharpSchool U
6. at elt nn tt kal a op ei oti ete 7 1 How to Add an Organization 0vveeeeettteeeeetoooeeeesstooooeosoooooooouooooooooouooooooooooonoooooonoooooeooonooeooe 7 2 HOWTO aa EM Ss CCU VI era on y ate fi aj n ei pa it ati it vi a io ea r ed kaba ii NRSRA 8 3 How to add Organizational SECUFItY 0000 trteeeeeteoeeeesseooooeeoosooooooooooooooooooooooooooonooooooooonoooooooon 9 Z Permission ON CY essi a ati ty ei tl ka ide tp to kai a a pr lk kf tb e e e ak tn n oti po da 10 III Creating Departments woussstaccuenssrnousnnsdecneinesuencisbddevesnenodeiedunadolnmtunccinatoaciadenronieinnennteinernments 11 IV Create an ANNOUNCEMENT cae e n yi po seeds n n te n pa ot an Si e pot oo blese 12 Vs Adda GAGS LO ME li aratsacectys cocaine qaaiutsna ta ctovs cy coacter seaman ccna tutceanatusta ei aanecnauicauisaches wi tamanieacummesasens 13 VI Adda CHAS F NA kai at tk be oi n a a ekolaj ins pak ak n at a l as a no EREA 14 Sharp5choolLMS SUMINA Y ve it et sp ka m e paket ia at a iii as iv Diran alos ide bo kinbe 15 2 Page SharpSchool User Manual Chapter 12 LMS Administrator Manual About Online Classrooms SharpSchool s Learning Management System LMS is an intuitive application that allows educational institutions the freedom to conduct instructional courses online This online classroom environment is designed to standalone as an entirely virtual classroom or be used in conjunction with traditional classroom instruction About this
7. d To delete a grade level simply click on Course Level Level Name Grade 12 Course Levels Level Name ay Grade 1 sy Grade 10 a Grade 11 4y Grade 2 ay Grade 3 Grade 4 7 Grade 5 a Grade 6 i Grade 7 v Grade 8 Grade 9 006600000060 This grade level will now be available to teachers as they create their online classrooms 13 Page SharpSchool User Manual Chapter 12 LMS Administrator Manual VI Add a Classroom There are two ways in which classes may be added into SharpSchool 1 Manually teachers have the ability to manually create their own classrooms and import a student roster 2 SIF Driven if your district uses the Student Interoperability Framework SIF to connect with a Student Information System SIS then classes can automatically be created with the appropriate teacher and student enrolment information Note With a SIF implementation teachers will be able to log into My Classes and W directly access their speciftc courses Administrators will not be required to set permissions for individual groups and users Chapter 13 in SharpSchool s manuals will contain teacher specific information on how to manually create classrooms Details on a SIF driven implementation are available within the SharpSchool SIF Guide nNCe 2171115 1 9 2009 Welcome to the Online Classrooms Here you will be able to view all of the classes that you are enrolled in If you have any questions contact
8. ement Administrators have the ability to publish Organization specific announcements for teachers and student to view To create an Announcement simply click on Manage Announcements in the Organization interface Add Class BN Edit Organization icements Manage Announcements 5 2 I 1 9 2009 Wde lepe a poms Here you will be able to view all of the classes that you are enrolled in If you have any questions contact webmaster hel Active Classes Class Level Department Action Grade 12 Computer Graphics Design Grade 11 English Edit Grade 12 Biology Grade 12 Class Department Edit Grade 12 English Grade 1 Math Edit Archived Classes Class Level Department Action archived Science Grade 9 Class Department Edit The following page has several options a Delete simply click on D to delete older announcements b Title include the title of the announcement c Release and Expiration Date to assign a release and expiration date for announcements select the relevant dates from the drop down calendar d Body the body is where you can author the announcement This interface features SharpSchool s Editor and Announcements subject Welcome to the Online Classrooms functionalities Add Announcement Title New Classes Added all its standard lt March gt lt 2009 gt Bot W L ES 1 2 3 4285767 bi f 8 9 10 11 12 13 14 Mo A When completed simply click TIPP MAr aia af an BI K 2223 24 25 2
9. information is automatically rendered into the LMS J 15 Page
10. rate SharpSchool manual Announcements The LMS allows administrators the ability to publish announcements for users to view These announcements are specific for the particular organization and cannot be shared between separate organizations 4 Page SharpSchool User Manual Chapter 12 LMS Administrator Manual Organizational Heirarchy of Online Classrooms Before creating online classrooms it is imperative for district and school coordinators to determine the structure in which online classrooms are to be set within the institution Online Classrooms configured from the school level must first be divided by Organization name i e by the name of the individual departments Organization 1 Organization 2 Example English Department Example Professional Development 1 si a a ayi a Class 1 Class 2 Class 3 Class 4 Class 5 Class 6 Class 7 Class 8 5 Page SharpSchool User Manual Chapter 12 LMS Administrator Manual l Accessing My Classes There are two ways to access the My Classes section for your website 1 Via Published Links Advanced modules in SharpSchool are available to authorized users via the Published Links on the upper margin of your website Upon logging into your website these links will be populated based on the SharpSchool package purchased by the district My Classes Photo Gallery Workspace Form Event Registration SafeMail Knowledge ap a Room Reservation Workflow My Case
11. s My Lockers Y STANDARD COMMUNITY SCHOOLS Badung a Bright Future for Our Chi drem Home AboutUs News Calendar For Students ForParents Staff Directory Contact School Site Map Here you can click on My Classes to access the LMS 2 URL Extension Simply type in mws at the end of your site s URL to access the LMS For example http xyz shatpschool com lms This is the direct URL extension to the My Classes component of the site 6 Page SharpSchool User Manual Chapter 12 LMS Administrator Manual ll Creating Organizations 1 How to Add an Organization As indicated in the diagram under Organizational Hierarchy of Online Classrooms on the previous page the first step in setting up online classes is to create Organizations for the school To create Organizations click on My Classes The resulting page contains 4 options a Add Organization click on this to create an organization for a particular school ania sonde b Edit ability to edit an existing organization c Delete simply click on delete to remove Action Appledale High School Edit Delete the organization and all associated departments lenview Middle School Edit Delete and classes Staff Professional Development Edit Delete Technology Instruction Edit Delete d Security allows administrators to determine what permissions are available to users within the organizational structure It is important that Registered Users be given Read Onl
12. ser Manual Chapter 12 LMS Administrator Manual Vital Information Upon logging into the online classrooms you will be introduced to key terms and concepts It is important to understand these items and their application within the system before continuing Organizations Within SharpSchool s LMS individual departments are referred to as an Organization These Organizations will contain courses for a specific department Often the responsibility of setting up organizations and assigning specific permissions is upon the administrators We will cover details on permissions further in this manual Classrooms Once Organizations are created teachers have the ability to create individual classrooms for their use Classroom creation can be facilitated by Administrators or by individual teachers A teacher is only allowed to view maintain and participate in classes he she has set up Rosters A Roster refers to the specific list of students enrolled in a class In SharpSchool s system students can only participate in classes they are enrolled in The task of completing a classroom roster is either performed by the teacher or in some cases is configured by the district Districts that use the Student Interoperability Framework SIF can setup the SharpSchool s LMS to automatically pull student enrollment directly a Student Information System SIS SIF related setup is entirely handled by the district This information is detailed in a sepa
13. velopment Technology Instruction information There are three levels of security within Classroom Level Organization Level Security Overview Only administrators should be granted Full ning Administrators Control of this section Teachers and Students are a Full Contro to be given Read Only access This security Create o E Delete measure ensures that only administrators have the F Read ability to create Organizations while any other Li Write school members only view it To grant permissions click on the Security button and H to expand the permission selections and check off on the applicable setting When completed click Apply To add users click on the Add button to select a group or user from the pop up window Likewise Apply to remove a user or group from the permissions table simply check off the box corresponding to it and click Remove You must select the Inherit Permissions option Selecting this feature will render permissions from the CMS into the online classes Note For information on the specific granular permissions refer to section II 4 Z of this manual 8 Page SharpSchool User Manual Chapter 12 LMS Administrator Manual 3 How to add Organizational Security To add permissions to a specific Organization first click on the organization name Here there are three primary buttons a Add Class Administrators and teachers can create online classes
14. webmaster helpmyschool com Appledale High is proud to announce its online classroom system The tool has just been launched so stay tuned as new classes are added every day Parents you may log into individual classrooms to view your child s activities or simply click on the Parent Portal for a comprehensive overview of your child classroom activities Students you may only log into classes you ve been authorized too DO NOT share your login information with anyone Grade 12 Computer Graphics Design Grade 11 English Grade 12 Biology Grade 12 Class Department Edit Grade 12 English Grade 1 Math archived Science Grade 9 Class Department Edit 14 Page SharpSchool User Manual Chapter 12 LMS Administrator Manual SharpSchool LMS Summary Here are some important things about SharpSchool s LMS iia __ Only Administrators must have Full security in the LMS My Classes Control of the My Classes and level Organizational Level and Organizations J Remember there are 3 levels of Classroom Level f A Teachers may be granted Read Only access to the My Classes and Organizations J Students need not be given access to the My Classes component since their access is based on enrolment Teachers may add their own j classrooms or if your district uses Administrators are responsible for SIF then classroom and student adding Organizations Security Departments and Grade Levels
15. y rights to this area in order to access the online classroom We will return to this section further in this manual a Add Organization Click on Add Organization to create an instance for specific departments The resulting page contains a simple form 1 Name name the department 11 Description using the content editor you may create a description for the school as well as provide New Organization information for students and a teachers using the LMS for ipti BABHZBB claai 008 8 u g BS FF Au G O the particular school J2 Hio AF Applycss CRR A lt amp When completed click on Create This organization has been set up for Albermarle Middle School Organization This section contains departments within the school Science Math English 4 History Note Refer to Appendix A of koom World Religions ZD SharpSchool s manuals for oimne oi Students are expected to log into their respective classes to information on the content editor FO AA A a on a Create Organization Do ou 7 Page SharpSchool User Manual Chapter 12 LMS Administrator Manual 2 How to add LMS Security Setting up the correct security permissions for the Add Organization LMS ensures easy access to authorized individuals Se and prevents unauthorized access to confidential Organization Appledale High School Glenview Middle School the LMS at the LMS Level Organization Level and Staff Professional De
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