Accomplist User Manual Version 2.0
Contents
1. My Organizer Indicates ask has MEE tAddanewTack OOO O task has been l added to kam collect new to dog the focus List double tap to edit Indicates that the task has a _ oo due dakt This isa tome birthday j done task Swipe you repeating task finger from Indicates right to that the left to task isa unmark it repeating as done a ask My Organizer Click here to permanent delete the task from the accomplist 1 2 Lists A List Project is any action that requires more than one action to complete it Click Click here to here to switch to bulk mode add a New List My Organizer 3 Click x E heis o a fe fe en a a z the tasks al a under the under sequential liet list the List 5 to the shopping list 3j focus List O uble t Indicates Mo the Lis mnn to edit the the Ks D description the list or change a f the tisk t pe been J added to the focus List Lists can be of two types Parallel Lists A List in which actions can be performed in any order is a parallel list For example a shopping list would be a parallel list since you can buy the items in the list in any sequence 2 Sequential Lists A list in which actions need to be performed in a fixed sequence is a sequential list For example a list that consists of the steps to bake a cake would be a sequential list since you need to carry out the steps to bake the cake in a fixed sequence2. lists out all the tags whose description or part of the description matches your search query along with the all the tasks that have the tag associated with them Click here to switch to bulk Tags that match search mode criteria Enter the search criteria here Search Click to clear search criteria dai that the tag aa aae Pion task oF rom left to rig ba tk Hee due toda I to mark a task focus lisk y eT as done repeat everyday 04 l May 121 Click here due day after 26 to add the Double tap on a task to the task to edit its focus List tonre birtheay 3 description and RS add more details This is a done task Swipe your finger from right to left to mark ik as not done To delete the task click on the red Cross 21 4 Filter 4 1 User Defined Filter The custom filter allows you to build your own queries based on lists tags and smart tags Click here to clear all the filters Clear Filters Filter View Filtered Tasks Click here to view the This r Hes an Cn S filtered selected tasks row Scroll FES the spin Tags wheel to change the Le selected MAN people smith value i a Click here to add the fm Swipe selected M our row to the Js Add Filter inger filter If of from ed Tow Ls ote j tan fi O Tig end Where Liste ig equal to shopping list to deicke selecte Ayo And Where energy ig equal to high QA TOW can click on this button to remove the My Organi
3. 9 3 Every Year Makes the task repeat every year 4 Custom Repeat Interval Allows the user to create custom repeat schedules The following options are available a Day Based Repeat Schedule a By Frequency Select the daily frequency at which you d like The task to repeat For example Repeat every 4 days b By Day Select the days of week you d like the task to repeat on For example Repeat every Saturday and Sunday b Weekly a By Frequency Select the days of the week you d like the task to repeat on Then select the weekly frequency at which you d like the task to repeat on the selected days For example 30 Repeat Every 2 weeks on Thursday and Friday bo By Week Number Select the days of the week you d like the task to repeat on Then select the week numbers in which you d like the task to repeat on the selected days For example Repeat on Saturday and Sunday of Weeks and Weeks 49 c Monthly a By Date and Frequency Select the dates 1t fo 31st Last day of the month on which you d like the task to repeat Then select the monthly frequency at which you would like the task to repeat on the selected dates For example Repeat on the 1t 15 h and last day of every 6 Months b By Date and Month Select the dates 15 to 31 Last day of the month on which you d like the task to repeat Then select the months in which you would like the task fo repeat on the selected dates For exam
4. Accomplist For IPhone amp iPaq Version 2 0 User Manual Index l D i My Organizer 1 1 The Inbox 1 2 Lists 1 2 1 Sulb Lists 1 3 Dates 1 4 Done 1 5 Someday 1 6 Waiting Focus List 2 1 Task View 2 2 List View 2 3 Next Actions search 3 1 Search by tasks 3 2 Search by tags Filter 4 1 User Defined 4 2 Filter by Date 4 3 Filter by Month Edit Task Details 5 1 Repeat Schedule Edit Tags Edit Smart Tags Bulk Mode Settings 0 Contact Us N Gi O O 13 14 16 17 18 20 2 22 24 20 29 34 35 oF 39 42 1 My Organizer 1 1 The Inbox We have so many tasks to do and so many things to keep track off that we tend to forget things The solution is to get things out of your mind and into Accomplist by entering them into the inbox This is a Task Click here to add a My Organizer se Double tap as on a task to add more details and l change the collect new to do e Eser aklai double tap to edit D Click Swipe right done here to Swipe add the I Aug 12 J Our asic to tom s birthday 3 BE acer the may from Left lis i i repeating tag to right j J 25 to mark a task donetask X as done Ww O 0 Q lt 5 ad J va Long press on a task and drag it to re order the tasks in the inbox You can later clear out this buffer area by reviewing and organizing all the tasks you have entered here Click here to switch to bulk mode
5. No matter what the type of your list is The next action for the list should be identified as this makes accomplishing the list a lot easier Double tap on a list fo edit its type and description A parallel list can consist of sub lists and sub tasks while a sequential list can only consist of SUb Tasks Since a parallel list consists of tasks that can be performed in any sequence the next action needs to be identified by the user However for sequential lists the first task in the list is automatically selected by the system as the next action Click here to Click delete here to all go back List view rye Edit List Name shopping ist List Type Oarallel V Click on l Parallel P Sequential or Va rf Sequential Q W EIR T Y U i jole change the List se VA S DIFIG H J KIL Z x C v BIN MBe 1 2 1 Sub Lists the List and its tasks Click here mmo change if the description of the List Indicated the List E is parallel A sub list is list within another list With Accomplist you can create as many sub lists as you d like however you can only create a sub list if the pare parallel list nt list is a Click here to Click switch to bulk mode here to add a new i task My Organizer list Click here to Click add a here to double tap to edit new sub add the List E he te i A the focus tom birthday List Long press on a gwipe right done task and drag it to re order th
6. ain tasks like Multi Continent Meetings that are Timezone dependent and need to be carried out at Relative Times For instance a meeting is scheduled to occur at 50m London Time such a task should be marked as Timezone dependent So if you travel to New York the due date and time of same task would be adjusted to take the timezone into consideration And would therefore be due at Ipm or 120m New York Time depending on Day Light Savings For such tasks the option Timezone Dependent should be set to Opn By default all tasks are timezone independent 28 Click here Click here to add Click her to go back bs eleke tags to the task to the the task previous sereen Click her to edik otc ap n Fri Oa the task description smart tags to the task Repeat Repeat Everyday pi ao E7 lick here U Start Date to delete the value schedule P N Time Click here Click to add the here to a Timezone Dependent OFF skart date add the Nas nha gt ad vote Turn He Notes OO notes switch on eee Reminder r to the task reminder timezone Repeat Till dependent Show in Overdue CN Click here to F add an end repeat Turn the switch off to prevent date the task from being visible in the overdue section 5 1 Repeat Schedule The following Repeat schedule can be configured for Q task 1 Every Day Makes the task repeat everyday 2 Every Month Makes the task repeat every month 2
7. e tasks in the Click repeating task here to p d list mark a the next if Indicates action thie ig a sub ligt Eke number for the of tasks list under the List A sub list can contain sub tasks and sub lists if it is a parallel list Indicates This is a Task My Organizer list that the task hasbeen fg NB added to the LF focus List Indicates that the task has been marked double tah tom s birthday gwipe right done as the next repeating task action for the List done task 1 3 Dates Double ta on a task Po add more details and change the escription This is a task with a due date Swipe right to mark a task as done This isa repeating task The Date view gives you a quick over view of the tasks from all lists that are due in the near future You can see Overdue tasks Tasks that are due today Tasks that are due tomorrow Tasks that are due in the next 7 days Tasks without a due date CALCI Slice kere to pore ro switch i bulk new task diiit My Organizer Click here to add the task to the This isa focus List FRSy oS Os repeating 1 i Jun 12 task das Day utility bill that the DiNau Role task is in i the foeus SaO Luke s birthday list This isa task with Double a due tap on a dake task to add more details and Swipe change our the inger description RE vy from left to right My Organizer Focus List Search to mark a task as done The Acco
8. ere Double tap on a to add the read KUZ hook x J task to edit its task to thes description and focus List add more amp details T S This is a done mem task Swipe your S finger from right f bo left to mark it as not done To ry delete the task click on the red cross 13 1 6 Waiting The waiting for list holds tasks that you are waiting on for some reason For example if you have asked someone to do something you can put that task down in the waiting for list and then periodically follow up on those Tasks aren the Waiting List Indicates that the F task is tn the focus list wrap presente double tap to edit eat tor Click here to add the task to the focus List Long press and drag a task to reorder items in Click here to switch to bulk mode S SI XOqu qd w O 49 Supem Aepour Swipe your finger rate left to right to mark a task as done This is a task with a due dake Double tap on a task to edit its description and add more details This is a done task Swipe your finger from right to left to mark ik as not done To delete the task click on the red cross 14 Focus List The focus list lets you see tasks you want to focus on right now The items in the focus list can be manually selected from various views You can also configure Accomplist to automatically add tasks to the focus list on the due date This can be configured by going to the S
9. ettings Tab gt Clicking on default settings and setting Auto add tasks on the due date to the focus list TO ON There are two ways to clear the Focus List 1 Manually You can click on the Process List button which logs all done tasks in the done list and moves any incomplete tasks to the bottom of the list they belong to 2 Automatically at the beginning of a day Accomplist can be configured to auto process the focus list on the first login of a day by going to the Settings Tab gt Clicking on default settings and setting Auto Process Focus List everyday to on This means that all completed tasks will be sent to the done list and incomplete tasks will be moved to the bottom of the lists they belonged TO 15 2 1 Task View The task view of the focus list lets you see all the tasks that have been added to the focus list Long press and drag a acre Poe o task to reorder ikems in Switch CO DU the Focus List mode Process List locus List Swipe your finger from left to right to mark a task as done Click here to process the focus List Ta S sS M This is a task with a due date M LA FSHA Double tap on o task to elit az ealon description and add more details This is a done task Swi our finger rate fok to left to mark ik as not done To delete the task click on the red cross y Organizer Focus List 16 2 2 List View The list view of the focus li
10. lick here to add th tag to the task Home s Indicates that the task has the ta with it on Ss to add a new tag Add Tag e O Errandg O iPhone Computer Click here to resequence he data Reorder Click L right to delete a ke tag A roubte tap On a tag to edit the tag description 34 Edit Smart Tags Smart Tags can be created moditied and deleted from either a The Setting Tab Go to the settings tab gt Select Edit Smart Tags b While assigning tags to a task Double tap on a task fo edit it click on the smart tags button to assign smart tags Enter the description anp of the smart ere to tag master ai you wish t i e a add or Masters Reorder search for ES cua here to Add Master e L add a NEw smart tag master People gt Click on w a smart Office LAT right to tag delete a master to smart tag view add master smart tag energy gt details K Double Ntap on a smart tag master to edit the description 35 Enter the Click description here to smart tag PENGARANG Jou nish o he data Peery Me Back DAELE Reorder Click here to Add People s add a new smart tag eng i O Boge detail add the A smart Sus ipe tagto L Spouse right to the task lebe a smart tag gon detail Double Indicates tap on a that the pa rg hy ae tee detail to the sma
11. mplist can be configured to l Show only instance of a repeating task f Accomplist were configured to show only instance then only the first do able instance would be visible This means that if you have a task that you are supposed to do everyday and haven t done for the past 2 days You will see it only one time in the date view in the over due section When you mark off 10 this instance as done the next instance becomes visible If Accomplist were configured to show all instances then all do able instances would be visible This means that if you have a task that you are supposed to do everyday and haven t done for the past 2 days You will see it 2 Times in the overdue section one for each of 2 days you haven t done the task for and one instance in due today one in due tomorrow and the instances due in the next seven days This way you never miss out on doing a task today because you haven t done it in the past This can be configured by going to the Settings Tab gt Clicking on default settings and setting Show only instance of a repeating Task to on or off 2 Show in Overdue There are some tasks that can be done past the due date For example depositing money in a piggy bank Such tasks should be marked as eligible for overdue Then there are other tasks that cannot be done once they are missed For example taking medication In such situations overdue tasks do not makes sense and such task
12. n a task to edit its description and add more details This is a done task Swipe your finger from right to left to mark ik as not done To delete the task click on the red cross oll owim lt A 24 4 3 Filter By Month The filter by month option helps give you a view of the tasks due In a particular month Indicates the selected year Click on a Filt r ar to select the year January February Maren April WEN June Click on July os September a month to view the October November December the selected year My Organizer Click to view the Click to view the calendar for the calendar for the previous month next month May 2012 i Th Indicates that there that date Dinch Screen to Go Back 25 5 To edit and add more details to a task simply Edit Task Details double tap on the task Click here Click here to go back to delete to the the task evlous Ss erTeen Click here to edit the task descript On Click here to add a Click here to add tags to the task gt repeat schedule Due Date Due Time Click here to Notes add the i due time Create in Click here to add smart tags to the task Click here to add a due date Click here to add notes 26 Click here Click here Click here to add to go back is adele tags to the task to the the task previous screen Create in Click here to add Click on rb smart
13. om Note Images copyright GraphicsFactory com 42
14. on lists you will see any task that falls in its sub lists If this option is set to off then you will only see the list s immediate sub tasks Any task that falls in sub list of the filtered list will not be visible in the filtered results Show Quotes in notifications If this option is set to on then along with the notifications you will receive some motivational quotations E mail Notes along with the task description Set this value to on to enable sending notes as part of the email E mail signature for the Accomplist 40 SO COON amp GO KR W 10 Kelis Changing this value changes the e mail signature for e mails sent using the Accompilist View Tutorials View information about us E mail us View Frequently asked questions Rate Accomplist View Information about this version Edit Tags Edit Smart Tags Restore from Dropbox a lf you are not already logged into Dropbox you will be prompted to do so b A list of all the files in the Apps Accomplist folder will be listed C Select the backup file to restore from d After the file has been successfully restored Accomplist will exit e When Accomplist is restarted the data will be the data that was stored in the backup Note Restoring data from dropbox will soon be discontinued 41 10 Contact Us If you require any further information please feel tree to contact us at support appsolutelee c
15. ple 31 Repeat on the 4th and 5 of every January March and June c By Day and Frequency Select the day of the month 1t Monday 3 Sunday Last Friday etc Then select the monthly frequency at which you would like the task to repeat on the selected days For example Repeat on the Ist Monday and Last Friday of every 3 months d By Day and Month Select the day of the month 1t Monday 3 Sunday Last Friday etc Then select the months in which you would like the task to repeat on the selected days For example Repeat on the 37 Wednesday and 4 Thursday of every April and October d Yearly Select the month and date on which you d like the task to repeat Then select the yearly frequency at which you would like the task to repeat on the selected date For example Repeat every 2 years on March 3 5 Never 32 Makes the task a non repeating task Note The task repeats from the start date to the end date If no value has been specified for the start date it is set to the current date If no value is soecified for the end date the task repeats till infinity 33 Edit Tags Tags can be created moditied and deleted from either a From the Setting Tab Go to the settings tab gt Select Edit Tags b While assigning tags to a task Double tap on a task to edit it click on the tags button to assign tags Enter the description of the tag you wish to add or search for C
16. plist will trigger an update when an Internet connection is available 2 Change Default Settings For Accomplist a Auto Add tasks on the Due date to the focus List If this option is set to on then everyday the first time you login to Accomplist tasks due on that day will automatically be added to the focus list b Auto Process Focus List Every day If this option is set to on then everyday the first Time you login to Accomplist the Focus List will be processed The completed tasks will be moved to the Done List and the incomplete tasks will be moved to the bottom of the lists they belong to cC Everyday automatically move all completed to do s to the done list Everyday when you open Accomplist for the first time all to do s completed on the previous 39 day will be automatically moved to the done list If This value is set to on Show only 1 instance of a repeating task If This option is set to on then in the date view only the first do able instance will be visible store tasks beyond due date for x days You can specify the number of days you wish to keep overdue tasks for By default the value is 100 This means that any task whose due date is more that 100 days before today will be deleted While filtering tasks based on lists show tasks that fall in the lists hierarchy If this option is set to on then when you use the filter tab to filter tasks based
17. rt edit the tag description associated with it 36 8 Bulk Mode Switching to Bulk Mode allows you to select several tasks and perform actions on them Click here to rform actions Click here to on the selected exit bulk mode tasks Done My Organizer gt Click here Select All Deselect All to selec lek all items i ic S C double tap to edit on is deselect v due today all items Indicates O due tomorrow that the O due day after selected repeat everyday Click here to select an item 37 You can perform the following actions in bulk mode 1 Move to Done 2 Delete All Instances of the task 3 Add to focus list 4 E mail 5 Add Due Date 6 Add Due Time 7 Add Notes 8 Add Tags 9 Add Smart Tags 10 Make Repeating 11 Add End Repeat Date 12 Add Reminder 13 Move Tasks to a particular List Click here to add tags Click here to Move to Done add a smart anaes All ingtances of the taek a ifn Click on the action _ Add Due Date selected Add Tags onient cee 38 9 Settings The Setting Tab allows you to do the following 1 Synchronization Keep all your tasks in sync across multiple devices by using Accomplist Cloud It s simple fast and secure Every time you change any of your to dos Accomplist automatically triggers an update with Accomplist Cloud which then sends the changes to your other devices If you don t have an Internet connection at the moment Accom
18. s should be marked as not eligible for overdue This can be configured for each task just double tap on a repeating task in the task details set show in overdue to on off This option is visible only when the task is repeating 11 1 4 Done The done view is a logbook where you can see completed tasks or completed instances of tasks When a task has been completed swipe finger from left to right across a task you can come to the done view and log it as done so that it doesn t clutter any of the other views When a repeating task is marked as done the instance that has been completed is automatically logged in the Done view and the next do able instance is made visible Cici kere be Click here switch to bulk to log mode completed tasks in the done List My Organizer Log 1 Item as Done This is the This is date of a kas completion the tasks 12 1 5 Someday The someday list holds tasks that you want to do at some point in time but now is not the time for them The idea behind a someday list is fo make sure that any good ideas are not lost along the way Long press and drag a Click here to Bongai Basie bo reorder items in 0 CH 7 bulk ad the Someday List iiias add a new kask My Organizer i FT Swipe your finger v PP fd Ee task isin i imh E to mark a task the focus Climo Everest as done list a Qo sky diving This is a task with a due date D double tap to edit Click h
19. st groups all the tasks that are in the focus list by List Click here to switch to bulk mode Process List Focus List Click here Swipe fi your finger to process PO DLS from left to right the focus List to mark a task as done This is a task with a due date M LA ISI ee ee ee ee ee ee description and ii climb Everest add more details T x SUO OY IX N This is a done task Swipe your finger from right to left to mark ik as not done To delete the task click on the red cross 17 2 3 Next Actions Lists Consist of several tasks By focusing on only the thing you need to do next the entire list seem less daunting and more do able As discussed earlier lists are of two types Parallel list and Sequential Lists If a list is parallel Then you need to review the list and mark of task s as the next action You can mark off several items as the next action but it is advisable to mark only one item off as the next action This can be done from the List view by marking the square box next to the task My Organizer list Click here to mark a task as the next Mm coe GRE action for A PE AEn double tap to edit E toms birthday Indicates that P swipe right done the task as been marked as the next repeating task action for the List Lata xX thie ig a gub ligt If a list is Sequential tasks need to be performed in a particular order then the Accomplist automa
20. tags o lisk Ox to the task name to change ndicates jja that the ana task falls which sequential ligt under this the task lisk falls Waiting Click to Tagg Click here lee tac to add tags eee the task from the MENE a task While editing a repeating task we can provide additional details like end repeat date show in over due efc There are some tasks that can be done past the due date For example depositing money in a piggy bank Such tasks should be marked as eligible for overdue Then there are other tasks cannot be done once they are missed For example eating medicine In such situations overdue tasks do not makes sense and such tasks should be marked as not eligible for overdue This can be configured for each task by setting show in overdue to on off 27 There are two types of timezone settings supported Timezone Independent When you change time zones if does not make sense for some tasks to be adjusted as per the current timezone These tasks are Timezone Independent and need to be carried out at Absolute Times For instance you have a daily recurring task to eat breakfast at 8am Such a task should occur at 8am local time Le if you are in New York the task should occur at 8am New York Time and if you are in London the task should occur at 8am London Time For such tasks the option Timezone Dependent should be set to Off Timezone Dependent On the other hand there are cert
21. tically selects the first item in the list as the next action The Accomplist allows you to view your next actions by Lists by Tags and by Smart Tags 18 Click to select the category ould like to vie next actions by Next Actions Priority Tags Click here to go back to the previous menu Click here to adda task to the focus List Indicates that the task is in the focus List Next Actions sequential list list gt this is a sub list tack zer Focus List MalA SEL M LA ISH suon2y xX N Click here to switch to bulk mode Swipe your finger ra left to right to mark a task as done Double tap on a task to edit its description and add more details 19 3 Search 3 1 Search by tasks Searching by tasks allows you to quickly filter out any task whose description or part of the description matches your search query Click here to switch to bulk Enter the search criteria here Search mode Click here to clear search criteria Indicates nt finger that the May 12 from i EA the Foous due today A as done wet repeat everyday zy me here due day after AD Double tap on a rage an task to e Ait its focus List tometer RR description and add more details This is a done task Swipe y our finger from Tight to left to mark ik as not done To delete the task click on the red cross 20 3 2 Search by tags Searching by tags
22. zer Focus List selecked row from the filter 22 For example consider the following data in the Accomplist Lists Shopping List Daily Checklist Weekly Checklist Tags Work Home smart Tags People Smith Tom Energy High Low You can build a query to filter out all tasks where list is equal to shopping list and energy is equal to high es ie Click here to a switch to bulk custo This is the filter query a filter screen Filter Bulk All Taske Where Lists is equal to shopping ligt And Indicates Swipe your finger khak the Where energy is equal to high from left to right task Jun 12 to mark a task is in the as done focus List Double tap on a task to edit its Click here description and to add the add more task to the details focus List This is a done task Swi our finger rae tight to Left to mark ik as not done To delete the task click on the red cross My Organizer 23 4 2 Filter By Date The date filter allows you to view the tasks that are due on any particular date Filter This is the selected row Scroll the spin wheel t change the date Click here to view the calendar for the selected date Filter Click here to Click here to go back to switch to bulk Click the date selection screen mode 24 May 2012 Swipe your finger from left to right l hay 12 to mark a task Buy milk as done 5 gt lt m A e Co sky diving Double tap O
Download Pdf Manuals
Related Search