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1. INTRODUCTION The ParishCouncil net Site Administration Section SAS has been designed to allow you to amend and edit selected parts of your website without having to learn website coding or other complex technical operations In addition the SAS is secure and will not let anyone else edit your website without your consent You can navigate around the SAS using the buttons in the top right of the screen with forward back close and help buttons which will take you to the Customer Service Update Request Tool pages Where you see the red spanner symbol it means that you can change the settings for that particular section by going through to the main SAS Settings page You do not normally have to do this and if in doubt about any of it just contact us THE START SCREEN You can access the start page of the administration section by clicking on the small admin key in the bottom right of your website home page and entering your username and password om Username refer to site administrator Password refer to site administrator This will load the start screen Parishcouncil net Site Admin Sechon SAS GK Stat he ei SEN z D et A h A h AN ee a Y T dp gt a S E A A d E e La b ge A g se E A Zb UE ll A e ir MAA mg Sn z A Logged in as xxxcounciinamexxx Parish Council C kx on the buttons above to edit the aoocmnmcinamenca Parah Loch webeta Latest erwzeermg r or warnings are npl
2. End Date 08 04 2013 Start Time 7 30 PM Reoccurs Reoccurs on the second Monday of the month for 12 months Title Parish Council Meeting A Parish Council meeting will be taking place at the Village Hall at 7 30pm All members of the public and press Vi Details uk are welcome to attend Agenda Minutes Show Meeting Contim Save x Cancel Add Editing an Existing Meeting This is very similar to adding a new meeting but is important if you want to add Minutes or Agendas to an existing meeting listing Click on VIEW EDIT MEETINGS You will then get a list of all the meetings in your database Edit Date Title Details Agenda Minutes 25 05 2011 Parish Council Meeting Pansh Council Meeting to be held at the Sports Pavilion Benner Ej Ej EE Joe Parish Council AGM to be held at the Sports Pavilion Benner Lam Ej Ej 03 05 2011 Parish Council Meeting 2 Ple Meeting at Spm IN Click on EDIT to edit a meeting You can see from the ticks and crosses which Meetings have Agendas and Minutes available to download from the live website Once you click on EDIT follow the onscreen instructions as with adding a meeting Meetings will show up on the live website immediately Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Deleting an Existing Meeting To delete an existing Meeting follow the instructions above to EDIT
3. Photo Sizes The two most common errors with the Photo Gallery are the names of the image files see above but also when people try and upload photos that are too large You should not try and upload photos that are any bigger than 800px wide which is much much smaller than any digital camera or mobile phone takes by default Please use Photo Editing software to reduce the size of the photos you are trying to upload Deleting a Gallery Click on the DELETE GALLERY button You will get the following warning message If you want to delete a gallery First SELECT IT FROM THE DROP MENU and click the confirm button but all the photos will be lost If you do not want to delete the gallery click the back button in the top right of the screen Warning Deleting a gallery will remove ALL pictures associated with it If you re not sure click here to go back Otherwise select the gallery your want to delete and press the button below Select Gallery and press DELETE Test Gallery x Delete Gallery Renaming a Gallery Click on the RENAME GALLERY button Choose the Gallery to rename from the drop down enter the new name and press SUBMIT Test Gallery Le wew cal ames es Submit x Cancel Recreate Thumbnails If for whatever reason the photos are not appearing properly on the live website it could be that the photo thumbnails need recreating Click on this button to perform this action
4. Upload Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE PAGE EDITOR The Page Editor is a very important part of the SAS that lets you organise all the pages on the site into different orders as well as edit the text that appears on those pages However it is important to note that where a page has a specific FEATURE associated with it e g the Calendar Local Directory or Councillors Details the content of these sections are all edited using their dedicated sections in the SAS either in the main navigation if a standard feature or under Additional Features if an additional feature However the Page Editor is still used to move the pages into new orders or to edit any introductory text that may be on that page Pages on the website are split into TOP LEVEL PAGES e g those that appear top on the live site menu such as Home Page or Parish Council and SUB PAGES such as Local History or Councillors Details When you click on the Page Editor you get this as a start screen Parishcouncil net Site Admin Section SAS v4 5 Calendar Councillors Documents Links Meetings amp Minutes News Page Editor Additional Features l a Pages Editor This application is used edit the general text on your website and to add edit or delete pages Some pages on the website e g Councillors
5. a Su Mo Tu We Th Fr Sa i 2 D 10 11 L im 13 14 15 16 View Edit Listing i7 18 A8 20 21 22 23 d i 25 26 27 28 29 20 P a1 Mi i Add Listing x Cancel Add Authorise Delete New Listing Clicking on this button will show all the listings waiting to be authorised Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Authornse Delete new Listing ge existing Listings g g g 15 07 2011 Neil Pfister Test Listing You can either delete it outright or click on VIEW to see and authorise the listing DO 15 07 2011 Neil Pfister BEB FU Z gs Flease ignore system test Add Listing x Cancel Add The screen should show all details about the person who submitted the listing and you can edit the text before publishing live All listings on the live site are shown in date order ONLINE POLL This feature is currently unavailable Please contact us for further details Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE PAGE TICKER The Page Ticker application lets you add a ticker to either the homepage or to every page on the website Once you have this Additional Feature installed on your site you will have control over whether it appears on just t
6. eo co S868 gt eo sag oF H B OT ee ee e E EE O fe Source B ul hi Normal Font Size A D Lorem ipsum dolor sit amet consectetur adipiscing elit Nullam vestibulum eros id varius facilisis nibh nisi malesuada est a interdum magna nisl eu arcu Curabitur venenatis nisi nec metus posuere mattis Aenean velit purus luctus a faucibus ac mattis vitae magna In posuere ligula non felis ultrices laoreet imperdiet nisi eleifend Sed lacinia elit vel mollis auctor lorem uma pharetra tellus sagittis feugiat mi arcu at odio Sed vehicula ante a luctus vehicula sapien mi ornare nulla quis posuere metus nulla in lacus Nulla vel leo ut tortor convallis luctus Nam tempus adipiscing mi in iaculis Aliquam blandit euismod mi sit amet interdum Sed ullamcorper consectetur quam at convallis Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas Duis gravida arcu quis massa tincidunt interdum Morbi ut tellus elit nec porta felis Vestibulum mauris nisi mattis sit amet commodo sit amet posuere eget turpis Donec est velit malesuada ut venenatis et ornare in leo body p Add Blog x Cancel Add You can choose to include a Response Form at the bottom of the blog and the target email for the form will be the clerk s email address but please contact us to change this Once you have completed the blog press ADD BLOG and confirm the addition on the next p
7. Chck on the buttons Detow to mansge the Pansh Council FLITE system You can manage topos ronne Soovssiens within those topes Or soorove Seiete resporses from the puboc WH Topics You can add new topics or edit delete existing Topics Please note that if you delete a topic all corresponding Discussions will not be shown on the site until you allocate them to a new topic Add Topic r View Edit Topics Edit Topic A KK General Discussions Newsletter Discussions You can add new discussions or edit delete existing discussions Please note that if you delete a discussion all corresponding Comments Responses will not be shown on the site Select Topic Select from drop list ES url Show Discussion E po Add Discussion x Cancel Add You can also Hide Discussions by unticking the SHOW DISCUSSION box Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Add Discussion View Edit Discussions Edit Delete Topic Discussion Show General Discussions A space for anything councillors want to say Website A space to discuss the new website Newsletter Anything you want to say about the newsletter content or delivery General Discussions Notice Boards Responses Under RESPONSES you can Authorise or Delete a response sent by a member of the public through the live site w
8. Details Calendar Meetings Directory etc will also have their own editing tool which can be accessed using the buttons above or in Additional Features if an add on Selecct View Edit Pages or Add Page to add a new page to the website Add Page View Edit Pages Number of Pages currently in database 19 Panshcounal net Parish Websites Ltd This tells you how many pages there are plus gives you the option to add a new page or view edit old pages Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Adding a New Page Please note that you can only add new sub pages To add a new Top Level page to the website or to convert an existing Sub Page to a Top Level page please use the Update Request Tool at www admin parishcouncil net or click on the link on the page Click on Add Page to bring up the following screen Add new page details dinga Local History Hint This will be what ts shown in the navigation menu Local History Local Information Local Information Hint C E Himt im d T a H Di k Source af dr Zi E Wi iil ii Di liji fili II D B I Normal gt Font Size A D Lorem ipsum dolor sit amet consectetur adipiscing elit Sed nunc arcu sodales at faucibus ut euismod eu ligula Suspendisse auctor erat sit amet uma luctu
9. FILES IF NOT THE DOCUMENTS WILL BE UPLOADED TO WHICHEVER FOLDER YOU ARE CURRENTLY IN WHICH MAY BE A PUBLIC FOLDER Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Uploading Images The only way to add images to the main text areas of the website is using the IMAGE UPLOAD tool If you copy and paste from Word it may appear that they are there in the EDITING AREA but this is because your PC is looking back at the Word document and the image will disappear as soon as it is saved to the website server To add an image click in the EDITING AREA and get the cursor to the point where you want the image to appear Then click on the IMAGE button Ri The following pop up will then appear Image Properties x Image Info Link URL Altemative Text Width Preview Lorem ipsum dolor sit amet consectetuer adipiscing BCG elit Maecenas feugia fonsequat diam Maecenas Height metus Vivamus dap purus cursus a commodo non facilisis vitae nulla Aenean dictum lacinia tortor Nunc iacwvlis nibh non iaculis aliquam orci Border felis euismodMeque sed omare massa mauris sed Atretium mi et risus Fusce mi pede cursus ac ullamcorper nec enim Sed HSpace tortor Zurabitur molestie Duis velit augue mentum at ul rices a luctus ut orci Donec perentesque egestas eros Integer cursus augue in Vspace Zursus faucibus eros
10. Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Adding a New Consultation Enter the date by clicking into the date box and a title for the Consultation STATUS shows whether the consultation is still live or not but does not remove it from the website Next enter the details for the consultation into the main text editing box and state whether you want to include a response form the email address is set by default to the clerk s email but you can contact us to change this using the Update Request Tool at www admin parishcouncil net Finally SHOW CONSULTATION sets whether the consultation is live on the site or not You will need to confirm the addition after pressing ADD CONSULTATION Add Consultation _ 2 2013 03 29 Open In le In la A e ED Oo Pn SO BSouce BH BE HM SIE Saz 2 SS Normal Font Size A D This is the text for the example consultation Add Consultation x Cancel Add Editing a Consultation The Edit Consultation screen is the same as the Add Consultation screen except that you have an additional box in which you can include updates or responses received to date Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE DIRECTORY By clicking on DIRECTORY at the top of the screen you start the Local Directory serv
11. Parish Websites Limited Company No 05417450 NOTE You must press it again to go back to the SAS and save any changes Makes selected text bold Makes selected text italic Underlines selected text Add a strikethrough line through the selected text Removes all added formatting to selected text Useful if you have made mistakes or pasted unwanted formatting along with the text Adds a numbered list starting with the line that your cursor is on in the Editing Area To start a new numbered list press RETURN ENTER to go to a new line and press it there Pressing it again on an existing numbered list removes it Adds a bulleted list starting with the line that your cursor is on in the Editing Area To start a new bulleted list press RETURN ENTER to go to a new line and press it there Pressing it again on an existing bulleted list removes it Decreases the indent of a paragraph If it is already decreased the full amount it will be greyed out Increases the indent of a paragraph Aligns selection to the left of the page Aligns selection to the centre of the page Aligns selection to the right of the page Justifies selected text We have two basic recommended font styles NORMAL and SUB HEADING Normal should be used for all general text on a page and Heading 3 should be used for sub headings Each site uses different fonts and styles so do not worry if the Sub heading here appears different here it will simp
12. To add a PHOTO left click your mouse into the photo text box where is says coming soon jpg and a pop up window inviting you to upload a photo will appear Click Browse then Upload to upload Photo Photo MUST be NO BIGGER than 200px wide Browse Upload Click on BROWSE to find the photo on your PC and then UPLOAD to add it to the site The photo must be in a standard format such as jpg joeg gif ong and must be no bigger than 200px wide Once it has been uploaded click on SAVE PHOTO to save it to the Councillor s details Your photo has been uploaded Select Save below to save file click here A click here SAVE PHOTO Once you have added all the required Councillor s details and pressed ADD COUNCILLOR you will be asked to confirm the addition before proceeding Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Editing Deleting a Councillor Clicking on View Edit Councillors brings up the list of added Councillors Click on Edit to edit or delete the Councillor Add Councillors View Edit Councillors Graham Alleway Chairman Adnan Page Vice Chariman Tony Dredge Dave Elliott David Gubbins Edit John Medhurst m LL Lea Allen Moss This will bring up the main editing screen which is very similar to the add screen Parish Websites Li
13. and click on DELETE at the bottom of the editing screen IMPORTANT All Agendas and Minutes associated with deleted meetings will be erased from the database Meeting Reports In addition to adding Agendas and Minutes you may want to upload a Meeting Report to the meeting entry By default this feature is turned off but to turn it on click on the settings spanner icon in the top right of the SAS screen when in the Meetings editor Ba This will bring up the master settings page and from here you just tick the Reports box and click the SAVE SETTINGS button Hint Hint Hint Hint Hint Hint Hint rr Now go back to the Meetings editor and Reports will be just below Agendas and Minutes Meeting Type Editor When in this section you will see a button that lets you edit the Meeting Types Edit Meeting Types Click this to access the Meeting Type Editor Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Add Meeting Type View Edit Meeting Type Number of Meeting Types currently in database 2 Adding and View Edit bring up very similar screens Simply add change the meeting type and save the changes NOTE The system will not allow certain characters in the Meeting Type name such as amp However it will automatically convert this to and for y
14. no of days tick to show event Add Event x Cancel Add Complete all the details of the Event including a title and press Add Event Event Length is used when your event lasts more than one day e g a village fete etc and you can also add a start time if applicable just click in the TIME box to bring up a pop up time selector You can also choose to add an End Time to your listings For details of how to add End Times to Events and Meetings refer to the Manage Site Settings section You will then be asked to confirm the details of the Event Confirm Event Addition Start Date 15 07 2011 End Date 15 07 2011 Start Time 7 30 PM Title New Event Description of the Event Click on Save Event to continue Edit if you have made a mistake that you want to correct or Cancel Add to cancel the adding of a new meeting Event Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE You will then receive confirmation that your event has been added and you may proceed to add a new event or to use a different program on the SAS Recurring Events You also have an option to reoccur events if they happen weekly monthly or even on the same day of the month e g every second Monday third Thursday etc Where it says Event Reoccurs choose from the options e Reoccur
15. 1EE WYSIWYG EDITOR Throughout the SAS you will get the option to use our WYSIWYG editor This is a very powerful and simple CMS Content Management System which stands for What You See Is What You Get Therefore what you see when you type it into the box is what you will see on the live website Editing Area The editor looks like this NS o lla la ES DW H Oo F QB Source G B ITUS E E gt Normal Font Sie A D Content coming soon body p Most of the buttons work in exactly the same way as Microsoft Word but hovering over them tell you what they do The bit where the text goes is called the EDITING AREA Below is a short description from left to right WYSIWYG Functions FIRST LINE CUT When you have highlighted selected text clicking this adds it to your clipboard fe COPY Copies selected text to the clipboard When you have text copied to the clipboard from elsewhere e g a Word document or email clicking this pastes it to the editor You must have clicked in the editing area the bit above with Content coming soon at the point E PASTE where you want the text pasted prior to clicking it NOTE Pasting in this way can carry over unwanted formatting We strongly recommend that for all pasting content you use the PASTE AS PLAIN TEXT option Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Stre
16. Create Thumbnails x Cancel Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Reorder Photos You may want your photos ordered on the live site in a different way i e by date title etc To change the order click on the reorder button and complete the following screen men E me m Edit or Delete Photos To edit a photo and its details click on the EDIT button to the right of its entry on the main screen You will get the same screen as the ADD PHOTO screen and need to change whatever needs changing before pressing SUBMIT ID Title Image Gallery View Preview Action 1 Test Photo UPL_1lcoming_soon jpa Test Gallery To delete a photo click on the DELETE button Please note there is no warning message here once pressed the photo will be permanently deleted Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE PLANNING APPLICATIONS This popular feature lets you add and edit planning application listings on your Parish Council website The start screen gives you the following options The method is the same for both Parishcouncil net Site Admin Section SAS v4 5 4 Additional Features Planning Applications Editor Add Entry View Edit Entries Number of Planning applications currently in databas
17. FAQs Edit Delete Topic Question Show The Parish Council When is the Parish Council office open Manage FAQ Topics You can edit FAQ Topics using the FAQ Topic tool or clicking on the SETTINGS SPANNER in the top right of the screen FLITE Form Lite FLITE is a very adept system to allow you to maintain and control a Forum for your local community The benefits that FLITE have over traditional web forums is that you as administrator are notified of all responses comments that are made and can then authorise them in order to publish them to the website You are also in total control over what topics and discussions are posted to the site FLITE has three main areas 1 TOPICS These are the main topic areas for discussion Each Topic can have any number of corresponding Discussions We recommend having only a few main topics such as Parish Council Local Area etc 2 DISCUSSIONS Discussions are self contained and sit underneath the Topics You can have any number of discussions in a topic Only you can start a new discussion 3 RESPONSES COMMENTS You can make comments and can publish authorise comments made by members of the public The main FLITE screen looks like this Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Parishcouncil net Sar dmn Sarbon 5A5 wat 5 Additional
18. Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Manage Message This is an extension of the PAGES editor tool Edit your message and press CHANGE PAGE to confirm Once confirmed you will be taken back to the Secure Private Section start screen Edit Page E 4 SACAP Privata seci cui d s Ths will be what is Shoan in the navigabon menu TECE e P BOBEQ ng 2 B IUS RES EE amp 228 Formal e Font Sve A D Secure Prvate Section message pos CH ety H 3 D Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE WALKS EDITOR The Walks Editor lets you manage walks in the local area and the live site includes a feedback form to allow people who have been on the walks to let you know how they fared The SAS brings up this screen to tell you how many walks you have submitted Number of Walks currently in database 6 Add a Walk The ADD A WALK screen lets you enter a walk title description including linked documents and images and also lets you choose whether to add a response form or not Unticking this section turns off the feedback form on the live site 7 El Source A E Sam eme He Ho OS prue fisio les s laa sze 4 A BORESo Format g Font ep Add Walk x Cancel Add You can also choose whether the Walk is shown on the live
19. as the database automatically archives them for you Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE View Edit Events Below are all events from 15 07 2011 onwards Click here to view past events mod dd e gg 23 07 2011 1 9 00 AM Summer Event Click on EDIT to edit an event Then follow the onscreen tmstructions as with adding an event Events will show up as blue squares on the live website immediately Deleting an Existing Event To delete an existing event follow the instructions above to view edit and either click on the Delete button where all events are listed or you can go in to edit the event useful to view all the details and make sure it is the right one and click on DELETE EVENT at the bottom of the editing screen Edit Event Football Match mt Gougars E Eee Change Event x Cancel Changes Delete Event Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE VILLAGE HALL EVENTS Additional Feature If you have subscribed to the Village Hall additional feature you will see a new option appear when you add or edit Events By ticking this option the event will be added to the standard calendar AND the dedicated Village Hall calendar and page so that people
20. can see when the hall is booked out If you have two or more Village Halls Amenities then you will get a drop menu to choose which one the event is for Adding Editing an Event Here you can see the tickbox to denote that the event is to be held in the Village Hall eg Village Hall Event tick to show as a Village Hall Event Viewing Events Here you can see which events have been listed to take place in the Village Hall red ticks means they are Village Hall Events Add Event View Edit Events Below are all events from 01 05 2011 onwards Click here to view past events Start End Days Hall Title 01 05 2011 01 05 2011 1 Cougars Football Match 03 05 2011 03 05 2011 1 Mother amp Toddlers Group 03 05 2011 03 05 2011 1 Chobham Poors Meeting 03 05 2011 03 05 2011 1 Tem Jayne School of Dance You add remove the Hall element from any event by editing it in the normal way for the Standard Calendar Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE CALENDAR XTRA Additional Feature Calendar Xtra is a series of additional plug ins for the Calendar application which include Events Xtra where you can add additional content and details to certain calendar events O Featured Events where you can tick events to show top of the list on the homepage feed and with a different colour Events E
21. instructions on how it works Subscribers Here you can add new subscribers or select and delete existing subscribers Add a subscriber Delete a subscriber Email Email Compose Email Here you can write the emails that will be sent out to all registered recipients You will need to add a SUBJECT for the email along with a MESSAGE such as visit the website to view and download the latest version of the Example Village Newsletter etc Once you go to the Compose screen you will have a choice of writing the newsletter as a PLAIN TEXT newsletter chosen by default which is RECOMMENDED by the Government Office of the e Cabinet for Parish Councils but you may want to select to write HTML emails Click on HTML to bring up the options if this is what you have chosen Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE to do Using this application you can write just as if you were writing in any word processor Remember to include a SUBJECT for your email newsletter and when it is complete go to the bottom of the page and press SEND PLEASE NOTE we strongly recommend that all email newsletters are sent as PLAIN TEXT Subjact Fram isucouncioo Parian Counci lt ocemaloco Message ben e e PLAIN TEXT EMAIL AND BELOW HTML EMAIL Settings We recomm
22. on the site To edit an article click on EDIT and to delete click on DELETE The red tick or black cross on the right of this screen says whether the article is displayed on the live site or not Edit Delete Date Headline Show 21 04 2011 New West End Pansh Council website 27 04 2011 Citizen Of The Year Thumbnail Images You can also include a thumbnail image for your news article that will appear on the homepage news feed This option is turned off by default when we set up your website but you can turn it on by clicking on the settings spanner icon in the top right of the SAS screen when in the Meetings editor Es DEE Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE This will bring up the master settings page and from here you just tick the NEWS HEADLINE THUMBNAILS box and click the SAVE SETTINGS button gt z gt Ma Now go back to the News editor and thumbnails will be an option just below the article title By default the thumbnail will be set as a News RSS icon but if you left click your mouse into the THUMBNAIL box the following pop up will appear and allow you to add the image Please make sure you follow the on screen instructions and do not try to upload an image bigger than 100px wide Click Browse then Upload to upload image Thumbnail MUST be NO BIGGER than 100px wide Browse
23. these first folders Generally they are e PUBLIC gt Document Archive e PUBLIC gt NEWSLETTERS Newsletter Section e PUBLIC gt STATUTORY DOCUMENTS Statutory Documents You may also have a first folder called PRIVATE for secure access areas The document archive allows you to upload documents of any type to your website for visitors to read or even print off It is an ideal application for storing and publishing electronic versions of Parish Newsletters or indeed whatever material you wish to make available for members of the local community The document archive works in the same way as your PC or home computer with a list of folders and documents or files available in those folders The exact copy of what you set using this administration section can be seen by visitors to the website but without the ability to upload new or edit existing documents By clicking on DOCUMENTS at the top of the screen you start the online document archive program You will see the following screen Document Archive Directory Public Move Rename Dele Upload New Folder a 2011 04 03 drwxr E Minutes and Agendas 75 Bytes Directory es PS EEN 2011 04 03 drwxr E Miscellaneous 6 Bytes Directory as ae 2011 04 05 drwxr O E Newsletters 17 Bytes Directory Se Se IT Statutory Documents 138 Bytes Directory ee Ee 16 23 X X Item 236 pate Bytes These are the Folders or These buttons allow you This allows yo
24. 3 Great George Street Godalming Surrey GU7 1EE 0800 566 8116 07900 376685 Co p d a S h C O U a C A nN et i info parishcouncil net www parishcouncil net Document Name Site Admin Section User Guide Version v4 5 ref v4 5 19 Updated 8 April 2015 CONTENTS INTRODUCTIO WE 5 TAE START CREEN E 5 CALENDAR O EVENTS rain 7 Standard Calendar mii A AAA AA 7 Adding a New Eve E 8 BCU eS E 9 ella ld eo A e e ai E A 9 Delete SEIN S EE 10 VILLAGE HALL EVENTS Additional Feature ss RAEE 11 Addie EIN an EL er rr AA EAA 11 VIEWwWINE EVENTS nr dado 11 CALENDAR XTRA Additional Feature NEE 12 EVENTS EXA eiii E T 12 FSA Ue EVEN Saa 13 SG CES HE E e EE 13 ele UR En Ee Un EE 13 ey Deene Council 15 VEER e ena CES Ee EE 17 DOCUMENTS dai 18 CREATING A NEW FOLDER DIRECTOR E 19 Bee PP Eo o En 19 Deleting Documents Folders nsssssssssssessesssssssssssssssssssssssssssesssssesssssesessessssssssseeseeseseesusususesereeseseresssenseeseseer sensns senene 20 Moving Renaming Documents or FolderS o ooccccccccccccnnnnnnnnnnnnnonononononnnnnnnnnnononnnnono nono nono no nono nono nono nono nono nono nn nn ono nononnnos 21 An e O o e O Po A A e e 22 Addie Edita anto dls 22 Ho e E O UI A o 23 MEETINGS MINUTES AGENDAS EDITOR 24 Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE AGO NOW Mectihg E 24 eege 25 E
25. DAR is one of the core features of the SAS system and is used to add content for the following features e Calendar Standard Feature e Village Hall Events Calendar Additional Feature e Calendar Xtra Additional Feature Standard Calendar By clicking on CALENDAR at the top of the screen you start the online calendar program You will see a loading screen This screen will appear whenever you go to load the different site features and applications Parishcouncil net Site Admin Section SAS v4 5 Calendar Councillors Documents Links Meetings amp Minutes News Page Editor Additional Features Calendar Goto Council Meetings Add Event View Edit Events Number of events currently in database 22 Panshcounal net Pansh Websites Ltd You will then be taken to the main calendar screen This screen tells you how many Events there are in the database This calendar has 22 events listed You are also presented with two options You may add a new event View Edit Events to edit or delete IMPORTANT The Calendar is only for listing events that are happening in the village or local area For Council meetings click on the Meetings button at the top of the page Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Adding a New Event Click on Add Event and you will bring up the following screen Neen
26. IWYG Text Editor please refer to the guide at the end of this manual Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE ADDITIONAL FEATURES Click on the Additional Features button to bring up the list of additional features and applications that you have installed on your website However some additional features such as Calendar Xtra Directory Sponsored Entries Online Contact Form etc may only exist as live site features or may be integrated into other buttons in the Site Admin Section Additional Features AENA To start an application click on the name from the list that appears launch A Z of Services launch Blogs editor launch Chairman Mayors reports editor launch Community Pages editor launch Online Consultations editor Directory editor launch launch Site Registration Emailer system launch Frequently Asked Questions editor launch FLITE Forum Lite launch Pinboard launch Online Poll Vote system launch Page Ticker launch Photo Gallery application launch Planning Applications editor launch Secure Private section launch Walks editor Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB launch Youth Youth Council section Registered Office 3 Great George Street God
27. NGS page to denote whether the listings are Sponsored or not Edit Delete Mame Category Sponsored Allotments Chobham Poor Allotments Chanty Bisley amp West End Parish Magazine Church Those listings set as Sponsored will then appear above all other listings on the main Directory page as well as the normal search results in a special coloured box to give them more prominence You can then sell these sponsored placements to businesses or organisations in the directory along with an extended listing with images or documents etc Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE EMAILER SITE REGISTRATION Once the Emailer Site Registration section has loaded you must click on the START EMAILER button to initiate the application Parishcouncil net Site Admin Section SAS v4 0 Calendar ouncillors Documents Link Meeti News age Editor Director T Additional ee Emailer Email Registration Info Page Subscribers Settings Upload Newsletters Y Start Emailer PanshCouncil net Pansh Websites Ltd Users can add their email addresses to the website so that you can email them when new things are available to see or for updates and information about the Parish Council or village You can also add users manually using the SAS Info Page This is the first page of the Newsletter Emailer that simply gives you brief
28. a Forum on our website Let s play with it and see how we can best use if E Change Comment x Cancel Changes Here you can see all the details of the Response including the email address and IP address of the person who submitted the response which can be useful for dealing with persistent breaches of the Forum rules Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Authorising Deleting New Responses Users will have submitted a response using a form on the live website such as this Send your response Please enter your details and response below and press submit By entering a response you are agreeing for it to be published on this website Click here to read the Forum Terms amp Conditions Email Address Po required for moderation but not published live Your IP Address 30 63 33 177 for security only not published live Feedback click here to enter comment They then will receive an email telling them that the response is awaiting moderation and the moderator will receive an email saying that a response requires moderation The response will then show up in the SAS Click on VIEW to see the details of the Response Authonse Delete new response age existing responses 15 07 2011 A Det 7 E ee S Se at 14 08 07 Neil Pfister A space for anything councillors want to say You can
29. age Editing Deleting Blogs The main blog page shows all the blogs and whether they have the response form loaded or not Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Add Blog View Edit Blog Edit Delete Date Title Form Show Simply click on EDIT to edit a blog and DELETE to delete it You can also untick the SHOW button if you want to hide the blog from view but not delete it CHAIRMAN S MAYOR S REPORTS This feature works in exactly the same way as the BLOGS EDITOR Please refer to that for instructions substituting the Blogs for Reports COMMUNITY PAGES EDITOR This is an advanced feature that has its own User Guide Please refer to PCNET Community Pages User Guide for more details ONLINE CONSULTATIONS EDITOR This feature lets you hold online consultations that people can post responses to The start screen tells you have many consultations you have in the database and gives you the option to add a new consultation or edit view existing consultations Parishcouncil net Site Admin Section SAS v4 5 Calendar Counallors Documents Links Meetings amp Minutes News Page Editor Consultations Editor Add Consultation View Edit Consultations Number of Consultations currently in database 1 Panshcounal net Pansh Websites Ltd Parish Websites Limited Company No 05417450 Director
30. alendar on the front page of the website the calendar on the main Calendar page of the website and also to the list of meetings on the Meetings page of the website Where you have specified documents to be available visitors will be able to download them Recurring Meetings Like with the Events Calendar you also have an option to reoccur meetings if they take place on a monthly basis or on the same day of the month e g every second Monday third Thursday etc Where it says Meeting Reoccurs choose from the options e Reoccurs Weekly i e the same day of the week e Reoccurs Monthly i e the same calendar day of the month e Reoccurs on the i e the same day of the month For meetings that occur on the same weekday or calendar day each you set the number of weeks months that you want it to reoccur Event Reoccurs Reoccurs Weekly E for reocurrances Es Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE For meetings reoccurring on a given day of the month such as second Monday of the month you have more options Event Reoccurs Reoccurs onthe w Monday hd for 6 v months It is really important that when you have reoccurring meetings the start date is correct As with non reoccurring meetings you will be asked to confirm the addition before it is saved Confirm Meeting Addition Start Date 08 04 2013
31. alming Surrey GU7 1EE A Z OF SERVICES This feature works in two ways 1 It automatically indexes all pages on the website and lists them under the letter that the page description starts with e g C for Councillors Details 2 It lets you add new services that will show up alongside all the other pages on the site Add a New Service All new pages are added automatically so there is no need to do anything for these but to add a new stand alone service click on ADD SERVICE and enter a title and description Enter Service details Add Service x Cancel Add If you want to paste text into the DESCRIPTION section we very strongly recommend that you use the PASTE AS PLAIN TEXT option by clicking into the editing box and pressing this button as this means that incorrect formatting will not be carried over that could distort how the site looks m Edit Delete Services Simply click on EDIT or DELETE for the service that you want Title Edit Delete Show TE Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE BLOGS The start screen for Blogs shows you how many you currently have in the database You can either add a new blog or view edit delete existing blogs Adding a New Blog Adding a new blog brings up the following screen Add Blog a 7 2013 03 29 Example Blog E
32. ayed below Pariechoousci set Mnoarcoren ta ENVIA DOWWTTIHE Over the weebkersd af 22 4 h February all Fertshcoscil nst services will be unarailacla invermitcensly whilet we transfer te new servers Please bear with us during thie time and all at secrices will te fuliy sestared by the eznzre of Monday sith February G t For all changes pdates or bug fixes to your webeite That cancet be managed using your Site Adei Section please use the clise Update Faquest Tool wich is avarlabia at Va damin carishoouwei cat ox by clicking on the d bactan in the cop rigt of D Panshoouns net Parai Websrtes Lid Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE This screen lets you access all the features that come with your website actual features available depends on your contract and package level with ParishCouncil net You can access these feature by clicking on their names at the top of the screen or the Additional features button on the right of the screen You can also view the Network Announcements from ParishCouncil net These are automated messages that appear on the SAS screen of all Parish Councils on the ParishCouncil net network Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE CALENDAR OF EVENTS The CALEN
33. cilors Documents Links Meetings amp Minutes News Page Editor K Additional Features Secure Private Section Manage Users Upload Documents Manage Message To add or delete user accounts click on MANAGE USERS Your Admin password is socxpasswordsock Current Directory oodtilenameoc private No directories Disable Password Protection This directory is already password protected Manage Users Total Directories 0 Total Files 2 PanshCouncl net Pansh Websites Ltd The buttons across the top let you view the directory that has been password protected manage users upload documents and manage the introduction message that users will see when they access the Private Secure Area from the live site Managing Users To add a new user fill in the new username chosen password confirmation of chosen password and then the admin password shown at the top of the screen Then click Add New User to confirm and save Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Add New Users Add New User To remove a user account select the one you want from the drop menu and enter the Admin Password to confirm and save Remove User x Remove User Managing Documents This works in much the same way as the Documents Editor see above Parish Websites Limited Company No 05417450 Director Neil C Pfister BA
34. click in text box to add document Show Meeting tick to show meeting Add Meeting x Cancel Add Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Enter the date and select the MEETING TITLE this is set using the MEETING TYPES EDITOR below The default Parish Council Meeting will show up first Next add the VENUE TIME DETAILS To upload an agenda or minutes left click your mouse into the AGENDA or MINUTES text boxes to bring up the uploader pop up NOTE Please make sure that your browser allows pop ups for this feature to work Click Browse then Upload to upload Agenda Browse Upload Follow the on screen instructions to upload the Agenda including clicking on SAVE FILE once it has been successfully uploaded NOTE You should not attempt to upload large documents using this system please ensure that they are no larger than 1MB Your file has been uploaded Select Save below to save file click here click here SAVE FILE If you have the Village Hall additional feature selected you can also tick a box to say that the meeting will be held in the village hall on that date so other people cannot book it Meeting in Village Hall tick to show meeting held in Village Hall Finally click on ADD MEETING to save it to the database The meeting will then be added both to the c
35. d Event tick to show as a Featured Event COUNCILLORS You can add or amend your Councillors details at will To do so click on Councillors at the top of the screen This will give you the options to add a new councillor or edit or delete an existing councillor entry Also if your Councillors are in separate Committees or represent different Wards in your Parish area you can edit the list of Committees and Wards that are shown both in the SAS and the live website Parishcouncil net Site Admin Section SAS v4 5 Councillors Links Meetings amp Minutes News Page Editor Additional Features Il y Councillors Editor Manage Committees Wards Add Councillor View Edit Counallors Number of Councillors currently in database 1 PanshCouncil net Pansh Websites Ltd Adding a Councillor Click on ADD COUNCILLOR and complete the Councillor s details You must enter the Councillor s firstname surname type you can just have Parish Councillors but the system will also let you add the Clerk District County Councillors etc and even MPs or MEPs if you want their Position within the Council i e Chairman Vice Chairman or you can leave blank if just a standard Councillor and email if you do not want the Councillor s personal address shown you can just input the clerk s email address and the live site will automatically set an email subject that this the email is for that Councillor NOTE The syst
36. der that you want to delete by ticking the box next to its title Then click on the DELETE button Dodument Archive Back Move Rename Upload New Folder fs Name Size Type Modified Perm s Actions y 2011 04 03 drwxr E Finance and General Purposes 6 Bytes Directory 1 d 10 05 xr x i 2011 04 03 druwxr Full Co 6 Bytes Directo C Ful Counci S der 10 05 SEN 2011 04 03 drarxr Plan 6 Byte Directo Planning gt dd 10 05 SEN Windows Internet Explorer O Are you sure you want to delete these 1 item s zent If you are sure you want to delete the document click OK To cancel the delete at this point click CANCEL Once a document has been deleted it cannot be recovered Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Moving Renaming Documents or Folders Select the document or entire folder that you want to move or rename by ticking the box next to its title Then click on the MOVE RENAME button This will bring up the following screen here we are moving or renaming one of the Statutory Documents ove Rename item s t Move from Public Statutory Documents to Public Statutory Documents Select where you want to move the item s confirm the name and press SAVE CHANGES Rename item s MB PCNET Model Code of Conduct pdf PCNET Model Code of Conduct pdf Save Changes J
37. ditNe an nt dr EE 26 Deleting amexstine TEE toa 27 Meeting Re DORSO AAA A 27 VS Ier ENKE o Te EE 27 NEWS EDITO EE 29 A e 29 Editing eebe age tea ie ENNAN vodavevacioe decals EANO TNA E AeA 30 THumbralllMma Ses AR 30 PAGE EDITOR Siri A AAA AAA AS AAA A aida 32 padne a NOW dy Cesta CE O RA A 33 VIEW 7 EAIC EE 34 Rene ER ADDITIONAL FEATURES ia AAA AA AAA AAA AA id 36 de OF SERVICES A AAA AAA 37 ele ECH Ee ee 37 o MS ancy e EE 37 BLOGO ora E vce ce nce set ah Weed cers E 38 Adame a IGWB e E 38 Editing Deleting BIO ee od iaa o bo a ELO 38 CHATRMANES Y E e E e E RE A A N AER 39 COMMUNITY PAGES EDITO EE 39 ONLINE CONSULTATIONS EDITO Rata 39 Adaine New Consultatio EE 40 Editing a COMSU d ION ii A E ON 40 DIRECTOR EE 41 AQUI Ne hd EE 41 Editing Deleting AMEX SNE ENTI EE 42 CATS SOY EII iio ciclo ees 42 Sponsored Listings Additional Features a is 43 FEMAIEF RZ SITERE CIS TRATION bd 44 Du te GE 44 SUS CFDS EE 44 COMPOSE EN TUE 44 SEENEN 45 FREQUENTLY ASKED QUESTIONS CEA OS E 46 Addine a INS E EE 46 Edita DEVE tie ao AO EEN 47 Manage FAQ Ee e e 47 Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE TOC ET 48 DISCUSS VO An RE 48 RESPONSES EE 49 Managing EXistng el EE 49 Authorising Deleting New RESPONSES cccccccccccnonononnnonononononnncnnonononononononononnnnnnnnononnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnonononcnnnnani
38. e 1 Panshcounal net Pansh Websites Ltd Adding an Entry You will doubtless receive through a weekly list of planning applications from your local borough or district council You can therefore either copy and paste the details from this email or go to your local council s planning portal to copy and paste direct from there The ADD screen is as follows Add Planning Application eene enc click in text box to show date selector Status Registered er Add Entry x Cancel Add Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE e Application Number is where you put the unique number of the Application e Hyperlink is where a link to the full application details on the local council website should go Include all the link as well as the http bit e Location Address is where you put the address of the application e Proposal is where you put brief details of the proposal e Date is where you put the date of the application e Status is where you put whether the application is just Registered Pending or Approved These will show up as different colours on the live website e If you require more fields please let us know and we will incorporate them for you Editing Deleting Planning Applications Click VIEW EDIT ENTRY and then EDIT to edit the entry or DELETE to delete it Once del
39. e main settings configuration screen Meeting Types Committees Wards Directory Categories FAQ Topics Tick the boxes to turn on website features Hover over the hint boxes on the right to find out more about these settings gt Ma gt Ma Change Settings x Cancel Changes From here you can change or access the following settings e Meeting Types e Council Committee Types e Council Ward Types e Directory Categories e FAQ Topics e Turn on off End Times in the Calendar and Meetings list e Turn on off News Thumbnail images e Turn on off Committees in the Councillors Details application e Turn on off Wards in the Councillors Details application e Turn on off the ability to designate links as Local Links Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE e Turn on off Meeting Reports in the Meetings application e Turn on off SEO MetaKeywords and MetaDescriptions in the Page Editor e Change the Local Planning Links e Change the name of the Village Hall e Change the Local Weather RSS Feed e Change the Local Travel RSS Feed These are relatively advanced features and we recommend that you speak with us before using them Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7
40. e on LINKING This is where you add images or if clicked when on an existing image lets you edit it This is the only way to show images embedded in the text on the website NOTE For more information please refer to the guide on UPLOADING IMAGES below If you know how to use Flash files this button lets you embed them into your page Lets you create a table on the page When clicked a pop up will appear with all the table properties You can re edit a table at any time by clicking on the same button when your cursor is inside the table in the Editing Area Inserts a horizontal line into your text Inserts one of over 200 special characters into the text such as symbols accented letters etc Clicking this shows the HTML source code for the page that you are editing This is not recommended for people who do not know what they are doing The Editing Area expands to a certain extent when you are editing but pressing this button actually expands it to the width of the whole screen giving you a much bigger area to edit in Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE P FLI i Normal Font Size BOLD ITALIC UNDERLINE STRIKETHROUGH REMOVE FORMATTING NUMBERED LIST BULLETED LIST DECREASE INDENT INCREASE INDENT ALIGN LEFT ALIGN CENTRE ALIGN RIGHT JUSTIFY FONT STYLE FONT TYPE FONT SIZE TEXT COLOUR
41. em lists all Councillors automatically by surname Therefore to get one Councillor to appear at the top of the list i e if a Chairman or Vice Chair simply add a space before their surname as a space comes before letters in alpha numeric order To get to the very top just add more than one space and so on The additional spaces are not shown on the live site Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Add Councillor Tick fromm the seabecton behew tu iniciada in the CounciBers Detaile on the live site Show Werte Show Commttees Dow Lera Show Telephone Show Ee umg Show Interests You will note that there is a list of OPTIONAL DETAILS with tick boxes Clicking on one of these will bring up a text box for you to complete All ticked details will also show up on the live site The WARD and COMMITTEES must be selected using the drop menu which is filled in depending on what you have added to the Wards and Committees lists see below With COMMITTEES simply select the committee and it will appear in the text box below For more than one committee just select again and it will appear below the first one Do not edit in the text box itself as the system needs the committees to be spelt exactly right to be able search on the live site ADDRESS TELEPHONE and RESUME are standard text boxes to complete
42. end that you do not change the email settings unless you know what you are doing Please contact us for more information Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE FREQUENTLY ASKED QUESTIONS FAQs The FAQs start page gives you the option to ADD a new FAQ VIEW EDIT existing FAQs or to edit the FAQ TOPICS Parishcouncil net Site Admin Section SAS v4 5 FAQs Editor Manage FAQ Topics Number of FAQs currently in database 1 Panshcounal net Parish Websites Ltd Adding a New FAQ Add the question that you want to answer select the topic from the drop menu and add the answer Add new FAQ gegen il Topic Select from droplist mi B 7 Hd ue Show FAQ Add FAO x Cancel Add If you want to paste text into the DESCRIPTION section we very strongly recommend that you use the PASTE AS PLAIN TEXT option by clicking into the editing box and pressing this button as this means that incorrect formatting will not be carried over that could distort how the site looks m Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Editing Deleting a FAQ The editing screen for the FAQs are the same as the ADD screen and click on DELETE and confirm the deletion to remove a FAQ View Edit
43. et Godalming Surrey GU7 1EE m HI Source Parish Websites Limited Company No 05417450 PASTE AS PLAIN TEXT PASTE FROM WORD UNDO REDO ADD EDIT A LINK UNLINK ANCHOR IMAGE FLASH TABLE HORIZONTAL LINK SPECIAL CHARACTER SOURCE MAXIMISE EDITING AREA This does similar to PASTE but it removes all unwanted formatting Most word processor add hundreds of lines of unwanted code to text which can t be viewed on the page which will almost certainly make your website appear incorrect Therefore we STRONGLY recommend using this option whenever pasting content to the site Again we recommend you use PASTE AS PLAIN TEXT but if you do insist on pasting from Word please use this option as it removes most of the nasty unwanted code However please note that you cannot copy and paste images these are treated as separate files and MUST be added using the IMAGE button below Undoes the previous change Redoes a change previously undone Adds or edits a link Highlight some text e g click here to download and press the link button to link to other websites pages within your websites or to upload and link to documents on the server NOTE For more information please refer to the guides on LINKING and UPLOADING DOCUMENTS below Removes a link from selected text Adds an anchor link to where your cursor is in the Editing Area For more information please refer to the guid
44. eted it cannot be recovered Editing an entry is done in the same way as Adding an Entry Add Entry d View Edit Entry Edit Delete Application No Location Date Status Address 1 Address 3 Changing the Planning Link on the Website All our websites have a standard planning page with a link through to your district or borough planning portal If you need to change this for any reason you can do so yourself by clicking on the red SETTINGS SPANNER Es BRE This will bring up the master website settings page where you can change the link to the local planning authority This is useful if they change their website structure for any reason Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE SECURE PRIVATE SECTION The contents of the Secure Private Section are accessible from the live website by clicking on the Private Area link on your website or www yourdomain private Once you have accessed the Secure Private Section you will be taken to a live version of the DOCUMENT ARCHIVE see above which is accessible to the whole Council but not to the public Secure Private Area Admin The Admin Section of the Secure Private Section is accessible by clicking on the button from the start page of the SAS You will be taken to the following page Parishcouncil net Site Admin Section SAS v4 5 Start Calendar Coun
45. ge which will let you tick the box for Local National links When this is saved return to the LINKS EDITOR and you will have an option to tick a box to designated each link as a LOCAL LINK which will then be shown on a different partition on the live website Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE MEETINGS MINUTES amp AGENDAS EDITOR By clicking on MEETINGS at the top of the screen and starting the Meetings Minutes amp Agendas editor you will see the following Parishcouncil net Site Adrewn Section SAS v4 5 Meetings A Mewtes Number of Meetings currently in database ParishyCounol net Paresh Websites Lid The application is based heavily on the Calendar application so it is very easy and intuitive to use However it differs in that you are able to upload Minutes and Agendas next to meeting dates so that users can view dates and times of meetings as well as download any associated documents at the same time You can also edit MEETING TYPES more below which are used both in the SAS and the live site to search for specific meetings Adding a New Meeting Click on Add Meeting and you will bring up the following screen Meeting Reoccurs Does not reoccur Start Time Meeting Type Parish Council Meeting w Agenda fs click in text box to add document Minutes fs
46. gs amp Minutes gt la la la e s W fi o Di GO Sue S B 7 U Lu E Format Font vi Size A D In this section you can yiew past Agendas and Minutes from January 2012 onwards and view dates and agendas foy upcoming meetings Click here to access Minutes and Agendas before January 2012 h Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE PHOTO GALLERY Once loaded you will be taken to a main screen which has a gallery selection menu a main menu across the top a quick menu at the bottom and edit and delete options for each photo Gallery Selection Photo Edit Delete Main Menu buttons Parishcouncil net Site Admin Section SAS v4 0 Show All Galleries J Add Photo Delete Gallery Rename Gallery Recreate Thumbnails Reorder Photos ID Title Image Gallery View Preview Action Y LS s II A 1 Test Photo UPL_1icoming_soon jpg Test Gallery 2 Test Photo UPL_icoming_soon jpg Test Gallery 3 Test Photo UPL_coming_soon jpg Test Gallery Add New Photo Delete a Gallery Rename a Gallery Recreate Thumbnail Images Reorder Photos Quick menu A A A AR A PanshCouncil net Parish Websites Ltd Choosing a Gallery You can choose a gallery in the SAS in the same was as on the live website to see what photos are in it Choose a gallery to edit from the Galle
47. he homepage or on all other pages too By default it will be set to just appear on the homepage and when you load the feature it will look like this Parishcouncil net Site Admin Section SAS v4 5 Additional Features Ticker Editor Change Ticker Settings Edit Ticker Change Ticker x Cancel Change Panshcouncil net Pansh Websites Ltd Enter new text for the ticker and then press CHANGE TICKER to make the change Add Ticker to All Pages Click on CHANGE TICKER SETTINGS or the red SETTINGS SPANNER in the top right of the screen to access the Ticker Settings page From here tick the box to have the ticker showing on all pages of the website Leave the box unticked if you only want the ticker to appeayon the HOMEPAGE Tick the box if you want a different ticker to appear on every page of Hour website when ticked these will be editable from the main Pages itor Ticker On All Pages Page Ticker Hint men ji Change Settings x Cancel Changes Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE When the ticker has been added to all pages you no longer edit it in the Ticker application but instead the ticker box will appear in all pages in the PAGE EDITOR application Edit Page Meetings Minutes amp Agendas fo This will be what is shown in the navigation menu Meetin
48. he day to add it to the news story This is required as the live site orders articles by date and require the correct format to search from O March 2013 O Mo Tu We Th Fr Sa Su 1 2 3 5 6 Fi 8 5 10 11 12 13 14 15 16 17 18 19 20 1 22 23 24 Zo 26 of 28 29 30 31 Next you will have to enter the HEADING for the news story The content in INTRODUCTION will form a taster of the news article on the main news page Therefore do not enter the entire story in here We recommend that you enter only the first sentence or so of the news story You must then copy what you have written in the INTRODUCTION to FULL STORY and complete the rest of the news article If you want to paste text into the INTRODUCTION or the FULL STORY section we very strongly recommend that you use the PASTE AS PLAIN TEXT option by clicking into the editing box and pressing this button lu FULL STORY uses our new WYSIWYG which stands for What You See Is What You Get editor See the end of this manual for instructions on how to use the WYSIWYG editor Once you have completed the article to your satisfaction make sure that the SHOW ARTICLE tick box is ticked and click on ADD ARTICLE This will publish it If you do not want the article to be displayed straight away untick the SHOW THIS ARTICLE box This is useful if you want to prepare it in draft first Editing and Deleting Articles Click on VIEW EDIT ARTICLE to see the complete list of articles shown
49. he editing and adding of wards and committees uses the same process Simply type the name of the new Ward or Committee and press SAVE e g Add anew Committee below and press SAVE x Caneel A NOTE The system will not allow certain characters in the Ward name such as amp However it will automatically convert this to and for you NOTE Please take care when editing or deleting Ward and Committee types as the system does not automatically cross reference to existing Councillors details so it could result in them not appearing in any searches on the live site We recommend that if you are planning on editing the spelling or wording of a Committee you first make a list on the live site of all Councillors listed to that Committee and editing their details after changing the Committee name Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE DOCUMENTS Council documents used on site can be uploaded using this section whether they be the Newsletters Committee Reports Accounts or anything else that the Council publishes other than Minutes and Agendas these are uploading using the Meetings tool as described later in this User Guide Each section of the site has its own FOLDER These main folders have been hard coded by us and are required to make the site work correctly Therefore please do not delete
50. hich you would have been notified about or can manage existing responses Panshcouncil net Site Adrien Section SAS v4 0 3 Addibonal m gt peel Use this application to Add Delete new responses or to manage existing responses whin a Discussion Delicte pea response Manage cuisting responses PanshCounal net Parish Webertes Ltd Managing Existing Responses Firstly click on the Discussion in which you want to manage responses Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE General Discussions A space for anything councillors want to say Website A space to discuss the new website Newsletter Anything you want to say about the newsletter content or delivery General Discussions Notice Boards This will bring up the list of all corresponding responses Discussion Quickview e e em Gillian 28 06 2011 at 21 16 17 A space for anything Gillian 28 06 2011 at 10 24 13 A space for anything On this screen you can see the User who posted the response the date and the Discussion title Hovering over the QUICKVIEW icon brings up a small window with the text of the response To edit the response click on EDIT Edit Discussion Date 28 June 2011 at 10 24 13 EE User Gillian ey Email gillian mecalden com IP Address 86 157 11 131 SFHII BJU GE em ls great to have
51. ices program You will see the following screen CP Adiitionsl Feat sn hierer of entrees currently in database 1 O ParvehCound oot Parah Weba es Lid You can either choose to ADD a new entry or EDIT DELETE existing ones or manage the directory categories Adding a New Entry Select the required category from the drop menu at the top and complete the relevant fields Do not worry if you do not have all the information as any incomplete fields will not be shown on the live website and can always been added later Then click ADD ENTRY to add it to the database ad H D ah Y QoS RL 3 A RB TI HS gt wi n KK ZS 2S we a A D DOT a FExuengle Puros Description Once you press SUBMIT you will get a confirmation page Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Editing Deleting an Existing Entry Click on VIEW EDIT ENTRIES to bring up the full list This page lets you edit or delete the entries and shows the titles and categery of each All entries are listed alphabetically Add Directory d View Edit Directory Allotments Chobham Poor Allotments Charity Bisley amp West End Parish Magazine Church Bisley amp West End World Affairs Group Church Cameroons Badminton Club Club Chobham and West End Medical Practice Doctors Church Church Compass Chu
52. l Information Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Clicking on EDIT brings up a screen very much like the Add Page screen and lets you set whether the page is to be shown live or not This is useful if say you have an event that occurs once a year as you can simply archive the page detailing that event by unticking the Show box until it is next needed You will note that sub pages that you create yourself like the Local History example we used above can be deleted but some pages include core functions and so cannot be deleted e g Maps Local Weather etc However you can untick the show box so that the page does not appear on the live website Edit Delete 2 Newsletters Local Information Edit Delete 3 Local Maps Local Information Edit Delete 4 Local Weather Local Information Those pages that do not have any text to edit and have other associated editors such as Councillors Details or Meetings and Minutes will include a link to quickly access the content for those sections Pages Editor The text on thus page not editable but you coe cthange the Page Order and the Parent Page Click on the button below to socess the editing tool for thes feature Edit Page WH AL y a TATI 1 Text Editor For more details on how to use and get the best from the WYS
53. link is displayed in alphabetical order the LINK a short DESCRIPTION of the link website that you are linking to and finally a small thumbnail IMAGE LOGO of the website Important this image must be small no larger than 120px wide Left click in the THUMBNAIL box to bring up the image uploader Tick the SHOW button to make sure that the link is shown on the live site Panshcouncil net www parishcouncil net Hint S 20110412 18 18 20110412 18 18 penet_lo lol click in text box to add edit thumbnail D The website of Parishcouncil_net Leading supplier of websites for Parish and Town Councils Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE You will be asked to confirm the addition change and a small ruler will appear to let you confirm that you have uploaded a photo that is the correct size aT Parishcouncil net Link www panshcouncil net Da 120 px Your thumbnail should be no wider than 120px If it is larger than this ruler re edit the thumbnail and re upload by clicking EDIT below The website of Parishcouncil net Leading supplier of websites for Parish and Town Councils Sho Link Save Changes x Cancel Changes Local National Links By clicking on the red SETTINGS SPANNER in the top right of the screen you will bring up the Settings pa
54. ly be larger text but when published to your website it may be underlined have a coloured background etc Your website will have a pre determined font type and if you do nothing in the Editing Area it will default to this font However you can force a change if you want different fonts for certain content This changes the font size for your selected text It is not recommended to use this as the site already has a pre determined font size If you want larger text as a header consider using Sub Heading in the Font Style menu above Changes the colour of the selected text Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE BACKGROUND A Changes the background colour of the selected text COLOUR Adding Editing Links Links are automatically parsed in the WYSIWYG editor This means that if you type a website address or an email address it will automatically appear as a link However you can use text as the link but not actually show the address such as Click here to visit the website To do this highlight the text that you want to appear as the link and press the Insert Edit Link button to link to the order form You will get the following screen Link Xx Link Info Target Link Type URL Protocol URL http w Browse Serer Simply enter the link that you want in the URL box and press OK O
55. mited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE SC clerk exampleparishcouncil org uk Tick from the selection below to include in the Councillors Details on the live site Show Wards Show Address Show Telephone Show Photo Show Resume a la la la la a Select from drop list to add to text box x Clear Committees Highway and Transport Full Parish Council 01234 567690 20110501 12 12 coming_ eck in text box to add change photo Example resident for 28 years married with 3 children Professional engineer working locally in Example Served as Parish Councillor for Example since 2007 last 2 years as Chairman Previously served as Vice Chairman Example village Society continue to be committee member as Parish representative Committee member Example Social Club since 2007 Ms Make the changes the same way as you would when adding a councillor and you can clear the committee list by clicking the Clear Committees button Left click in the WARD box or the PHOTO box to bring up small pop ups which give you instructions on how to add this information At the bottom of the screen you will have an option to Make or Cancel the changes or to DELETE the Councillor s details Please note that once deleted the details cannot be recovered Make Changes x Cancel Changes X Delete Councillor Parish Website
56. ninos 51 COMMUNITY PUNBOAR D EE 51 O N 52 Authore Delete NEW LISTING AA a 52 ONLINE PO Blast aIac 53 PAGE TICKER a AS A AAA AAA AS AAA A ie 54 Ada Treker toc Pases anita td 54 PHOTO CALLE 56 Choose KE Te EE 56 Ree Tiet rte EE 57 PROTO EE 58 DEA ea a gy cate J Cale ds 58 PROUT EH E 58 Recreate Tumbas a 58 ROU CIs MOUS EEN 59 Editor Dalton OS sidra 59 PEANNING PP ELCATION Salada ia 60 A O ds 60 Editing 7 DeletinePlannine Applications ein 61 Ehaneine the Plann iis LINK OM the Websites a 61 SECURE J PRIVATE SECTO NN ai ai 62 Secure Private Area Ad Maia 62 VE Et SES ai 62 Mandine DOCUMENT OO 63 Manage Mess eege ee 64 WALKS EDITO Rosada A A ASA AA A OR 65 Adda Walt aiii add 65 e ER E ek e CG 66 e LE o PA OH 66 SITE COIN GS ET NEE 67 Wy SW Gre DITO EE 69 EN AMY A Gl rennet ene eR pe za er it OE R ON ei enn ne EE ee ta Seer s eae Te ar 69 A CRT Ge FE NSE E 69 Addie EELER LINK te ee 72 OTS Tnk FUNCOM EE 72 Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Linking Uploadine to Documentos at detabasbonteclans onuceasbocsen ad deatuasbantecansanenabiecsenadsdestuabonteaaavannntes 73 Mi A A seunestee cane eta ane eens 75 UPDATE REQUESETO DEE 76 FURTHER HELP AND SUPPORT Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE
57. ntee changes will be made within 5 working days and often sooner unless the change is significantly difficult or time consuming However we will advise you of this as soon as it is posted by you To access the Update Request Tool go to www admin parishcouncil net and enter your Site Admin Section Password Parishcouncil net Customer Services Sechon v3 0 enter passwort to proceed Welcome to the Parshcourc net Customer Services Serben Here you car request changes to you yebste download the latest SAS User Guede arc other dec nenta and wee the Frequently Asked Questions section for ber hets and bee on meter your webete To start please erter vour SAS password into the box below passwords Fartzbccesevg net Par Websites Lid You will have the option of accessing the Update Request Tool viewing our FAQs accessing site documents such as this User Guide viewing our Account Details or requesting an upgrade to your package Panshcouncil net Please forte 1 4 ser 0 el oer 8 eee bower ANO Pee Tech KE oper AA ardoa if Petiseterenc eat Ameesocemete KIT FE IY TE Op watt be s ibe es Jer pagua Deger KR E Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE You will then bring up the Update Request Tool Screen Simply follow the onscreen instructions to post a request At any time
58. ou NOTE Please take care when editing or deleting Meeting Types as the system does not automatically cross reference to existing Meetings so it could result in them not appearing in any searches on the live site We recommend that if you are planning on editing the spelling or wording of a Meeting Type you first make a list on the live site of all Meetings listed to that Meeting Type and editing their details after changing the Meeting Type Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE NEWS EDITOR The opening News editor screen tells you how many articles are in the database You can choose to ADD a new article or VIEW EDIT existing articles You can delete existing articles using the VIEW EDIT function Mons Editor Number of Articles Carvertiy a Gite 5 Adding New Articles Click on ADD to bring up the new article screen Add new article cee cick im text box to show date selector click in text box to add thumbnail a amp a D ZOM Q Aso 3 BIUS ki ss KS H Format a Font e Spe A D gt Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE To add the date of the article left click your mouse in the DATE box This will open a pop up calendar and you simply have to click on t
59. pede bibendum sem in tempus tellus justo quis ligula Etiam eget tortor AA ee AAA l e vc amm de a de Ue de Align nof set Re Click on BROWSE SERVER to upload an image as with uploading documents above or to select an image you have already uploaded You can add Alternative Text which is the text that shows when you hover over an image You can also change the alignment border width or size of the image Also using the LINK button at the top you can use the image as a link to other websites Once finished click OK However once uploaded you can simply click and drag the image from one place to the next much as you would using a word processor IMPORTANT NOTE YOU SHOULD ONLY UPLOAD IMAGES THAT HAVE ALREADY BEEN RESIZED FOR THE WEBSITE DO NOT UPLOAD IMAGES TO STANDARD PAGES THAT ARE LARGER THAN 500px WIDE USE PHOTO EDITING SOFTWARE SUCH AS PHOTOSHOP OR MICROSOFT PAINT TO DO THIS Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE UPDATE REQUEST TOOL The Update Request Tool is an online facility to allow you to request changes to your website that cannot be made using the SAS functions listed above There is no limit to how many requests you can make and all requests are time stamped and stored online in your account so that you can keep track of all the changes made and actioned on the site We normally guara
60. rch Editing is done the same way as adding an entry Category Editor Click on EDIT CATEGORIES to access the Category Editor Add Cat Number of Category Types currently in database 6 Adding and View Edit bring up very similar screens Simply add change the category and save the changes Amenities Change Category Type x Cancel Changes NOTE The system will not allow certain characters in the Category name such as amp However it will automatically convert this to and for you Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE NOTE Please take care when editing or deleting Categories as the system does not automatically cross reference to existing Categories so it could result in them not appearing in any searches on the live site We recommend that if you are planning on editing the spelling or wording of a Category you first make a list on the live site of all entries listed to that Category and editing their details after changing the Category in the SAS Sponsored Listings Additional Feature If you have subscribed to the Sponsored Listings Additional Feature a new tick box will appear when you add or edit Directory Listings Simply tick this box to set the listing as a Sponsored Listing Sponsored Entry Y A red tick or black cross will also appear on the main VIEW LISTI
61. ry Selection menu and press the button next to it called SHOW THIS GALLERY Show All Galleries y e Show this Gallery Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Adding Photos Adding Photos is the function that you will use the most in the Photo Gallery It is done as follows Firstly click on the ADD PHOTOS button You will get the following screen which must be completed Enter the title of the Photo Enter a description about the photo 2 Click here to browse your PC to find the photo to upload Next choose the Gallery you want it to appear in If you want to create a new Gallery tick the New Gallery box and enter the name Leave this ticked to include the date and time of the photo New Gallery Name EA Yes EA Yes Submit Tick this box to make the photo Tick SUBMIT to visible on the live website add the photo to the Gallery IMPORTANT The thumbnails are creating using the NAME of the photo Therefore you MUST ensure that all photos uploaded have unique names To avoid any problems DO NOT INCLUDE SPACES IN YOUR PHOTO NAME e g BAD St James Square jpg GOOD St_James_Square jpg Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE
62. s Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE e CONTENT allows you to post full rich text photos images and documents Please refer to the WYSIWYG editor for advice and information on using the WYSIWYG editor e SHOW PAGE lets you archive the page without having to delete it View Edit Pages Clicking on View Editor Pages brings up all the pages that you have installed on the website including those that are selected to not currently show Please note that the below screenshot is only a part of the pages on show At the bottom of the page list will be pages that sit at the footer of the website such as Terms and Conditions and Sitemap which is also updated automatically so no need to edit it yourself Add Page View Edit Pages Top Level Page Sub Page Edit Order Title Parent Show Edit Delete 1 Home Page Top Level Edit Delete 2 Parish Council Top Level Edit Delete 1 Councillors Details Parish Council Edit Delete 2 Meetings amp Minutes Parish Council Edit Delete 3 Document Archive Parish Council Edit Delete 4 Planning Applications Parish Council Edit Delete 3 Local Information Top Level d Ed Delete 1 Local History Local Information Edit Delete 2 Newsletters Local Information Edit Delete 3 Local Maps Local Information Edit Delete Local Weather Local Information Edit Delete 5 Local Travel Loca
63. s Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Managing Committees Wards A useful part of the Councillors Details tool is the ability to search and list Councillors by Ward or Committee as applicable The initial list of committees will be created for you by us during the website development phase but you can add and edit Committees by clicking on MANAGE COMMITTEES WARDS at the top of the screen Here you can choose whether your website shows Wards or Committees at all in practice you will very rarely need to change this but to do so tick on untick the box and press CHANGE SETTINGS To change the list of Wards of Committees click on either COMMITTEE EDITOR or WARD EDITOR Parishcouncil net Site Admin Section SAS v4 5 Start Calendar Councillors a Documents Links qetings amp Minutes Page Ee WE Manage Committees Wards Back to Councillors Details Editor ff Manage Committees Wards Committee Editor Ward Editor Tick box to turn on Committee Ward display boxes on the live website Once selected the Committee Ward list editors will appear above Display Committees i A AAA Display Wards ka Change Settings x Cancel Change PanshCouncil net Pansh Websites Ltd Click on ADD WARD or COMMITTEE to add a new entry or VIEW EDIT WARD or COMMITTEE to view edit or delete wards T
64. s Weekly i e the same day of the week e Reoccurs Monthly i e the same calendar day of the month e Reoccurs on the i e the same day of the month For events that occur on the same weekday or calendar day each you set the number of weeks months that you want it to reoccur Event Reoccurs Reoccurs Weekly E for reocurrances For events reoccurring on a given day of the month such as second Monday of the month you have more options Event Reoccurs Reoccurs onthe w Monday k for 6 v months It is really important that when you have reoccurring events the start date is correct As with non reoccurring events you will be asked to confirm the addition before it is saved Confirm Event Addition Start Date 08 04 2013 End Date 08 04 2013 Start Time 7 00 PM Reoccurs Reoccurs on the second Monday of the month for 6 months Title Yoga Classes Introduction Yoga classes will take place in the Village Hall at 7pm For more information please call on 01234 567890 Show Event Editing an Existing Event This is very similar to adding a new event Click on VIEW EDIT EVENTS You will then get a list of all the events in your database shown in date order from the current date this is so that you do not have to view all the old past events If you do want to view edit the past events you can do so by clicking on the link just underneath the buttons Please note that there is no need to go back and delete old events
65. s luctus Fusce non lacus nunc eget molestie dolor Morbi eu enim dignissim augue dapibus malesuada Duis vulputate nisi rhoncus erat tristique nec porta nisl tristique Mauris ullamcorper libero sit amet augue eleifend aliquam In sed malesuada lacus Nunc eu lectus felis ut convallis arcu Curabitur tempor orci quis nis blandit interdum Etiam et purus ut quam elementum scelerisque Aliquam tincidunt erat sit amet neque ultrices iaculis Ut vehicula eleifend urna id tincidunt Vestibulum nec erat purus in condimentum ligula gt In eget nulla ac leo aliquam mollis et ut arcu Proin tempor consequat fringilla Vestibulum turpis nunc euismod sed pretium at convallis in elit Praesent faucibus turpis vel magna lt EI nn 8 A body p h Add Page x Cancel Add There are hint boxes to give you advice on what each field does but essentially it is as follows e FULL PAGE HEADING is the main title shown on the live website e MENU TITLE is the page name as shown in the website menu for this reason it is limited to just 24 characters e PARENT PAGE is the TOP LEVEL PAGE under which this new will sit Left click in this box to bring up the list of Parent Pages All TOP LEVEL PAGES are set to be Parent Pages but if you want a new one please contact us using the Online Update Request Tool e PAGE ORDER sets the order that the pages will appear in with 1 first and 9 last Please only enter numbers here Parish Website
66. site or not by unticking SHOW WALK Director Neil C Pfister BA Hons LLB Parish Websites Limited Company No 05417450 Registered Office 3 Great George Street Godalming Surrey GU7 1EE YOUTH SECTION The Youth Section lets you manage articles for the young people in your the local area and the live site includes a feedback form to allow them get in touch with you The SAS brings up this screen to tell you how many articles are on the site Add Entry View Edit Entries Number of Entries currently in database 1 Add an Article The ADD AN ARTICLE screen lets you enter an article title description including linked documents and images and also lets you choose whether to add a response form or not Unticking this section turns off the feedback form on the live site Add an article gt e e m m e e eE O Bn Oil source 5z B TOUS EL cc E ES S E Format Font Size A ES dl Add Entry x Cancel Add You can also choose whether the article is shown on the live site or not by unticking SHOW ENTRY Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE SITE CONFIG SETTINGS A change in SAS4 5 was the introduction of a centralised Settings section Throughout the SAS you will see the red SETTINGS SPANNER appear on some pages Clicking on this will bring up th
67. then choose to make any changes to the Response such as removing bits that are not suitable to be published though we always recommend telling people if you are doing this and you can also see the name email address and IP address of the person submitting the response COMMUNITY PINBOARD The Community Pinboard lets members of the local community submit notices to the webmaster to be added to the website The public website would look something like this Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE A Commu nity Pinboard Li Show Hide info Example Listing Title 20 July 2011 This is the test listing title 14 July 2011 Test Pinboard Entry 13 July 2011 go to Community Pinboard pages As administrator you have the option to Add New Notices called Listings directly Authorise Listings submitted by the Public or manage existing ones Add Listing Authornse Submitted Listings View Edit Listing Number of Listings currently in database 3 Adding a Listing Enter the DATE that the listing is to go live the TITLE the NAME of the CONTACT adding the listing and then the DESCRIPTION of the listing You can also choose to set it not to show using the Show Listing tick box Add Listing Authonse Submitted Listings mmm IL July 2011 o Title a wm
68. ther Link Functions There are lots of other options for this links editor including Link Type You can choose between a normal link a link to an qe anchor in the text ANCHOR in the text see below or an email link MAI LINK TYPE Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Target lt not set gt lt frame Target across the top Lets you choose whether the link popup window opens in a pop up or new window The most popular of TARGET New Window blank these is NEW WINDOW and is recommended for any Topmost Window top Same Window _self external links Parent Window parent This allows you to upload images and documents to your BROWSE SERVER Browse Server server and is covered below This lets you jump to a certain point on the page you are on rather than to another page Where you want the JUMP TO point to be press the flag anchor button left Then enter the name of the ANCHOR POINT You can have as many ANCHOR POINTS on a page as you ANCHOR LINKS want Next select text to create a link as normal and click on the link button then select LINK TYPE and select LINK TO ANCHOR IN THE TEXT You can now choose from any of the anchor points you previously created Linking Uploading to Documents There are two ways to link to documents
69. u to create Directories to control the folders and new folders files Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE CREATING A NEW FOLDER DIRECTORY Type the name of your intended directory folder in the box and click on CREATE This will create a folder at the same level of the folders or files shown underneath N New Folder 2011 Accounts Uploading Documents Click on UPLOAD to bring up the following screen Document Archive Note Minutes and Agendas are now uploaded using the meetings application Note You must not have the character 4 in your document title use and instead as will cause site to crash Browse Browse Browse Browse Upload x Cancel You must select documents from your computer to upload to the website To do this click on BROWSE and select the correct document Then click on UPLOAD to upload them You may upload up to 5 documents at a time though note that the larger or greater quantity of documents that you upload will take more time Please take note of the warning that you cannot use punctuation in your filenames or folder names Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Deleting Documents Folders Select the document fol
70. using the LINK function 1 Link to a document that is stored in your public DOCUMENT ARCHIVE see DOCUMENTS at page 18 2 Upload a document to the server and link to it Step 1 Type some text to act as the link to the document followed by the LINK button e g to link to the order form Step 2 Click on BROWSE SERVER Link x Link imio pa Lrk Tepe LAI v Prolocal URL Ta et MIDA w uments PONCET Mode Code of Conduct pot x DINSA Saver Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE Step 3 Click on an existing document or press the upload button to upload a new document e S enp en sample penahrouned ney Fe sant krimde is ge ype AC atari im Aey ode er gt EI fu Leed G tered gt settings me O abot A am reg PCNET Mote Cote af Conduct pat 02 25 2011 10 16 AM 03 MB V Miate PORET Motel Fusbretion zem elt 02 29 2011 1012 AM HKD OY Pubic PONET Powers and Duties of Pansh Coupefs zi 02 25 2011 Lets AM 41 ES Arctewed Mirtes and Agendas Mica Mewsbetters tatizery Oerisnerts preveting af raras ER repan 3 thes 194 KD You can also look at all the documents that are stored in the DOCUMENT ARCHIVE as well as any MEETING MINUTES or AGENDAS IMPORTANT NOTE IF YOU UPLOAD ANY DOCUMENTS MAKE SURE THAT YOU ARE AT THE ROOT OF THE DOCUMENT STORE BY CLICKING ON
71. x Cancel This screen lets you both move and or rename the document at the same time By clicking on SAVE CHANGES the system will save both the MOVE and RENAME elements but will leave these the same if left unchanged MOVING Click on BACK UP to view the folder tree for that file folder When you click on SAVE CHANGES the item will be moved to the folder you are currently in which is shown in the red title bar next to MOVE Here we are moving the item from Public Statutory Documents to Public t Move from Public Statutory Documents to Public Select where you want to move the item s confirm the name and press SAVE CHANGES Back up Minutes and Agendas CO Miscellaneous 5 Newsletters Statutory Documents RENAMING Enter the new name for the document NOTE no punctuation permitted such as amp and press SAVE CHANGES Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE LINKS Click on LINKS to start the Links Editor You can click on ADD LINK or VIEW EDIT LINKS to bring up the list of existing links Add Link View Edit Link www parishcouncil net gt Links shown with the red tick under SHOW will be shown on the live site whilst a black cross will not be shown Adding Editing a Link Adding or editing a link brings up the same screen You must enter the NAME where each
72. xtra If you have subscribed to the Events Xtra additional feature you will see a new option appear when you add or edit Events By ticking this option you will see an additional WYSIWYG content box where you can add much more complete content including different fonts images documents etc These events will be shown in the main calendar page with a special icon to let visitors view the additional content Events which have been denoted as Events Extra will be shown in red in the standard calendar screen Xtra Delete 13 05 2013 1 7 00 PM Yoga Classes You can add or edit events in the same way as the Standard Calendar but by ticking the Events Extra button the new editing box will appear Event Type era Cougars Football Match tick to including in Events Extra section Source Io l Em a SS a ZS P D Bi U se Ma xX E ZS SS S pa Format Font Sp Size PAPA A OO Ei e SS C El This is where the Xtra Description about the event would go Here you can add images documents and rich text formatting Change Event x Cancel Changes Director Neil C Pfister BA Hons LLB Parish Websites Limited Company No 05417450 Registered Office 3 Great George Street Godalming Surrey GU7 1EE Featured Events Simply tick the box to set your event as a Featured Event It will show up top of the list of events on the homepage feed and will have a different coloured background too KH Feature
73. you can revisit requests and re open them or add new content to existing requests We are automatically informed immediately each time that you add a new request or edit an existing one Please note that the Update Request Tool is for changes to non dynamic content of the site Structural changes to the site or complete changes to the style and layout are not sanctioned Update Requests and we will discuss the requirements or costs of such changes with you as they arise EE Parish Counc client Code T Tickto upload associated documents to this Request a Normal C Urgent x CANCEL Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE FURTHER HELP AND SUPPORT In the first instance please ask for help via the UPDATE REQUEST TOOL listed above In the Customer Services area of the website we also have a Frequently Asked Questions section and a copy of this user manual For all other enquiries please contact us at info parishcouncil net Parish Websites Limited Company No 05417450 Director Neil C Pfister BA Hons LLB Registered Office 3 Great George Street Godalming Surrey GU7 1EE

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