2008-09 RevLim for Windows - School Services of California
Contents
1. ADA Report 2008 09 Page 1 Schedule B PART A Core Academic Programs DID Beg Teacher Salary 1 Enter your district s CBEDS K 12 enrollment October 2007 School District Adj Schedule BTS Supplemental Instruction Core Academic Line 4 2 355 Jo Community Day School 2 Enter your district s 2008 09 estimated number of pupil hours in Core Academic Adj Schedule Z Programs CDE attendance software Line C 1 School District Supplemental Instruction Core Academic Line 4 6 363 o Hourly P a c ey Schedule D PARTB Grade 2 6 Deficiency Program Henly Fearne 1 Enter your district s October 2007 CBEDS enrollment for grades 2 6 Uncapped Schedule P Supplemental Instruction Pupil Promotion and Retention Line B 1 383 fo 2 Enter the 2008 09 estimated number of hours of remedial instruction for pupils in Meals for Needy Adj grades 2 6 who are at risk of being retained and or have a deficiency in Schedule G mathematics reading or written expression CDE attendance software Sum of Lines C 4 and C 5 Supplemental Instruction Pupil Promotion and Retention Necessary Small School Sum of Lines B 5 and B 6 389 0 Adj Schedule F Elem l and H S Notes 1 Use Global Variable Input Item 5a to change the 5 cap factor for Core Academic PERS Reduction Program or the 5 cap factor for the Grade 2 6 Capped Program Schedule H 2 Use Global Variable Input Item 5b to change deficit factors for the2. For Basic Aid Districts only Report the amount if any of the interdistrict attendance adjustment per E C 48209 11 c and 54205 For Basic Aid Districts only Report the Basic Aid Supplement Charter School Adjustment E C Section 47663 Et Preview Help Print to Excel Exit 01716 2003 hool ervices of alifornia A k d 2008 09 RevLim for Net 2008 09 ADA Report Schedule B al File Edit Windows Help _ X k N amy 7 etal ARa Laat amp H z y Property Taxes amp Import Export Save Save As Delete Print Print to Excel State Aid Form E 12 ADA Report Schedule B 2008 09 Page 1 fctive Data Set Name Print Screen hool ervices of alifornia DID Beg Teacher Salary Adj Schedule BTS 2007 08 Regular Revenue Limit ADA Community Day School Enter your district s 2007 08 Regular ADA from CDE s School District Adj Schedule Z ADA Line 4 12 DID 058 059 0 00 Hourly Programs Enter the net shift in ADA from district schools last year to a district Capped Schedule D sponsored charter school in the current year This amount is equal to 1 the 2007 08 ADA of pupils who attended district schook in 2007 08 and a Houty Pagers district sponsored charter school in 2008 03 minus 2 the 2007 08 ADA Uncapped Schedule P of pupils who attended a district sponsored charter school in 2007 08 and PP a district school in 2008 09 but in no event less than zero For each pupil who shi
3. form is always active since data are preset in this input screen The school district version of the RevLim software also allows the user to print either the current data set or all data sets a great convenience when calculating the revenue limits for all districts in the county 16 Sais of alifornia hool Printing Blank Form Worksheets This new feature for the RevLim program allows you to print blank forms Once you have created a new data set it doesn t matter if you have any data in the data set click on the function select the Blank Form bullet and then select the blank form s you would like to print Click the OK button when you are ready to print Printing Only Desired Pages Before printing a specific worksheet a window will appear asking the page s desired to be printed You may print all or specific pages If the Specific Pages_Joption is selected you need to input the beginning and ending page number that you want to print Viewing a Form A worksheet may be viewed on the screen by clicking on the icon If the worksheet has multiple pages the number of the current page will appear in the upper left hand toolbar Clicking on the arrows to the left or right of the page number will move the page down or up or by using the far left far right arrow will move to the first or last page Use the up down arrow keys on the right margin to move up or down on the page A VII EXIT To
4. Global Variables for comparison with calculations using updated variables this may be accomplished by installing the RevLim for Windows software and revised data sets in a second directory See section below titled Installation of the Software Statewide Averages The user may also use the Global Variables input screen to revise the statewide average base revenue limits for 2007 08 which are used to determine the 2008 09 inflation increases see Input Item 3 to the Global Variables input screen 2008 09 Estimated PERS Rate The 2008 09 PERS rate will not be finalized until later in the year While an estimated employer rate of 0 09000 1 e 9 000 for 2008 09 has been entered initially Input Item 4a of the Global Variables input screen allows the user to enter any revision to this rate PERS Reduction Buyout The buy out for the PERS Reduction in 2008 09 continues with 39 million appropriated under current law and into future years Global Variables input screen Item 4b allows the user to change the fraction of the PERS Reduction that is bought out Note that this proration factor reflects the portion of the PERS Reduction that still applies rather than the fraction bought out to match the CDE worksheets and help avoid confusion Community Day School Cap Factors Using Input Item 8a to the Global Variables input screen the user may modify the ADA cap factors used in the Schedul
5. Cap funding rate i e combined rate for Sth hour plus 6th hour ADA 5 485 53 a i ras i 2 Hourly Rate for 7th 8th hours per day 5 25 Meals for Needy Adj E s 08750000000 Schedule G c The Community Day school Deficit Factor is o s750000000 Necessary Small School Adj Schedule F Elem and H S PERS Reduction Schedule H Adult Education Revere Limit Form 3 fctive Data Set Name Print Screen 01 16 2008 hool 42 ervices of alifornia oe 2008 09 RevLim for Net Global Variables COLA amp Other Factors ay File Edit Windows Help Bx a K ay x Total Raveine Vind P H g y El fa A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit State Aid Form K 12 P 9 For the Adult Education Form ADA Report Schedule B a The current estimate of the Adult Education COLA is 4 94 Enter any Beg Teacher Salary revision to this COLA 4 94 Adj Schedule BTS b The current estimate of the funded level of adult ADA growth is 2 50 for 2008 Community Day School 09 i e growth in the adult ADA cap Enter any revision to this percentage 250 Adj Schedule Z c The current estimate of the Adult Education Deficit Factor for 2008 09 is no Hourly Programs deficit or a 0 8910000000 deficit factor Enter any revision to this factor Note Capped Schedule D the Deficit Factor entered must be the fraction of the revenue limit funded F
6. Input Item 4d hool Gee ervices of alifornia Sais of alifornia hool Clearly districts without charter schools have a simplification since no data needs to be reported for these various input items Adult Education AB 23 Chapter 502 2005 implemented a use it or lose it requirement for adult ADA Pursuant to Education Code Section 52616 17 a 1 C as added by AB 23 beginning in 2006 07 if a district didn t fully utilize its adult ADA cap in both of the prior two years its adult ADA cap shall be reduced by one half of the lower amount not used in the prior two years This means that a district that didn t fully utilize its adult ADA cap in 2006 07 must fully utilize its adult ADA cap in 2007 08 or its ADA cap shall be permanently reduced in 2008 09 Those districts that have a permanent reduction to their adult ADA cap must report this amount in Form S Input Item 2b Along with reducing the ADA caps for districts that didn t fully utilize them AB 23 also provided for additional growth for districts that have used or exceeded their adult ADA caps in the past Beginning in 2007 08 programs that have an adult ADA cap of less than 100 ADA can receive up to 30 units of additional ADA and larger programs can also receive additional growth All such additional growth however is contingent on available funds primarily units of ADA taken away from programs that didn t use their full adult ADA caps in the prior t
7. Schedule BTS Community Day School Adj Schedule Z Hourly Programs Capped Schedule D Hourly Programs Uncapped Schedule P Meals for Needy Adj Schedule G Necessary Small School Adj Schedule F Elem and H 3 PERS Reduction Schedule H Adult Education Revere Limit Form 5 oe 2008 09 RevLim for Net 2008 09 Total Revenue Limit Property Taxes and State Aid Form K 12 Edit Windows Help a x Open 14 15 16 TE 18 Page 1 t E A Import Export Save Save As Delete Print Page 2 Page 3 2008 09 DID For unified districts only that had schools that converted to charter status on or after July 1 2006 For each such school multiply 1 the amount of expenditures per ADA from unrestricted sources in the year prior to conversion increased since then by the district s increase in base revenue limit from COLA deficit reduction and or equalization by 2 the ADA of district residents at that school in 2008 09 Report the sum of these products for all such schools For a unified district that was basic aid in 2007 08 report the total 2008 09 charter school block grant for the ADA reported in Schedule B Input Screen Item 4b 1 Refom Add On Report the amount of the 2007 08 Reform Add On per ADA from 2007 08 School District Revenue Limit Calculations DID 107 103 Apprentice Adjustment Report the estimated number of funded apprentice hours in 2008 09
8. ervices of alifornia 2008 09 RevLim for Net 2008 09 ADA Report Schedule B aE 2 al File Edit Windows Help x a a gt Total Ravecsa Lieu La amp H g Wy 5 Gi f A Property Taxes amp Open Import Export Save Save As Delete Print PrinttoExcel Preview Help Exit State Aid Form K 12 ADA Report 2008 09 Page4 u Schedule B ae w d DID 4b For unified districts only 2008 09 ADA funded through the charter Beg Teacher Salary school block grant Adj Schedule BTS 1 ADA of district residents attending schools that converted to become charter schools on or after July 1 2006 School District Garerenenty Day sero ADA Line 4 20 A unified district that was basic aid in 2007 08 Adj Schedule Z must report the ADA for all district residents attending district sponsored charter schools here and only nonresident ADA for Hourly Programs input item 4b 2 0 00 Capped Schedule D 2 All other charter school ADA for residents and non tesidents Hourly Programs exclude any ADA reported in d below School District ADA 018 Uncapped Schedule F Sum of Lines 4 18 and 4 19 019 0 00 Meals for Needy Adj c For elementary and high school districts 2008 09 ADA funded through Schedule G the charter school block grant School District ADA Line 4 17 017 0 00 N Small School d County Community School ADA funded through the charter school Adj Schedule Freee block grant School District A
9. District Community Day School Addditional Funding Line E 3 340 fo Popor ane aona a day school feats aunoa by uperintendent of Public Instruction waiver School District Community Day School Addditional Funding Line D 11 337 fo Note The user may reset the ADA cap for Schedule Z by using the input item 8a in the Global Variables input screen See attached worksheet for how to calculate the maximum waiver amount Bie 01716 2003 Sais of alifornia hool Attachment to the Community Day School Input Screen Schedule Z REPORTING COMMUNITY DAY SCHOOL ADA FOR SCHEDULE Z ADA for Base Revenue Limit Community day school ADA for all students including those attending four hours five hours or six hours a day is to be reported as part of the regular 2007 08 ADA for the ADA Report Schedule B since this ADA generates regular revenue limit income Per statutory law community day school ADA 1s based on fixed divisors of 70 days for the First Principal ADA report 135 days for the Second Principal ADA report and 180 days for the annual ADA report Using the fixed ADA divisors allow a student to generate more than one ADA for programs that operate more than 180 days during the school year ADA Earning the Bonus The community day school ADA eligible for bonus funding is to be reported in the Community Day School Schedule Z input screen as follows gt For 5 hour ADA report the ADA for all students w
10. Finance Note The total amount of salaries reported on this line and Line B 3 of Schedule H cannot exceed 274 003 at the estimated 2008 09 PERS rate of 9 124 B 3 4 Total Exclusions Sum of Lines B 1 B 2 and B 3 B 4 C Adjusted 2008 09 Salaries Subject to PERS Line A plus Line B 4 Caution Calculation involves the addition of a negative amount in Line B 4 C D PERS Reduction Based on 2008 09 Salaries la 1981 82 PERS Rate 0 1302 1b 2008 09 PERS Rate for School Safety Personnel Ic Change in PERS Rate Line D 1la minus Line D 1b report as negative number if 2008 09 rate is greater than 13020 2 Computed PERS Reduction Line C times Line D 1 round to whole number D 2 E Estimated Reduction Factor report estimated fraction of PERS Reduction that is not bought out in 2008 09 report 1 00 if 2008 09 School Safety PERS Rate is greater than 0 13020 E D 1 F 2008 09 PERS Reduction for School Safety Personnel Line D 2 times Line E Report here and on Form K 12 D 5 DID 205 F hool 44 ervices of alifornia 400 410 420 430 440 450 455 465 475 089
11. claimed by the charter school in the current year thereby eliminating the possible subtraction of a full year s ADA for a pupil who attended a charter school for only a few days gt There is no required reduction to prior year ADA for a K 8 district for a pupil attending the 9 grade in a charter school or for a K 6 district for a pupil attending the 7 grade in a charter school Many districts with declining ADA and charter schools obtain credit for pupils coming back from charter schools For example a unified district can obtain credit for pupils who graduate from a K 6 or K 8 charter and then attend district schools thereby using that ADA coming back to the district to offset all or part of its shift of pupils from district schools to district sponsored charter schools To implement or maintain documentation for this provision we recommend that the affected districts track A The names of pupils who attend district sponsored charter schools in 2008 09 and who attended a district noncharter school in 2007 08 Do not include any pupils who graduated from the district after 2007 08 For each pupil determine the 2007 08 ADA in hool 4 ervices of alifornia Sais of alifornia hool the district school and the 2008 09 ADA claimed by the charter school whichever is less and sum for all such pupils If ADA is not available by pupil use the average ratio of ADA to enrollment for each grade range B The names of
12. exit RevLim click on the Exit jicon or click on then Exit We suggest that you do not close the program by clicking on the close button in the upper right corner of the screen unless the data set has been saved since the program will close without also saving the active data set Vill DATA ENTRY SCREENS FOR RevLim FOR WINDOWS 10 0 SOFTWARE The following pages show the data entry screens for the software Filling these out before starting to input data into the system will facilitate data entry hool 18 ervices of alifornia 4 2008 09 RevLim for Net 2008 09 Total Revenue Limit Property Taxes and State Aid Form K 12 al File Edit Windows Help X a Y ay Total Revere Limit j amp H A J B f Eyi Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit State Aid Form K 12 2008 09 ADA Report Schedule B Page 1 Beg Teacher Salary DIDE ne Cece HER 1 Enter your district s 2007 08 base revenue limit per ADA 2007 08 DID 024 z School District Revenue Limit Calculation Line A 5 025 0 00 Community Day School Adj Schedule Z 3 Report the funded level of 2008 09 Equalization Aid per ADA Report zero unless Equalization Aid is funded 525 0 00 Hourly Programs Capped Schedule D 3 Interdistrict Attendance Adjustment Note The use of this adjustment is extremely rare The Interdistrict Attendance Adjustment is used
13. form will appear Use the enter return key to go to the next item or simply click on the item desired Caution Each new data set starts with zero values in each cell If you click on the mouse so as to highlight the cell the zero will be deleted But if you click on the left edge of a cell that is to the left of the zero the zero will remain In this latter case as an example data entry of 234 will be stored as 2 340 Be sure to enter data carefully to avoid leaving any unintended zeros The user may start at the top item on each page and hit the enter key to go to the next item or simply click on the data item desired If you make a mistake while entering data use the delete or backspace keys to amend the data entry If you find the mistake after pressing the enter key simply return to that item for editing If a data element does not apply press the enter key or simply skip to the next applicable data entry cell If the data entry screen of the worksheet is more than one page you can click on the appropriate page to move around When you finish the last entry of each page the program will bring you to the next data entry page When you have completed the data entry for a worksheet click on the icon to save the data under the current data set At any time the current data file can be saved by clicking on the icon Or if you wish to save a file under a new name click on the icon and enter the new name Editing a Prev
14. 2 6 program cap current value is 5 maxsimum is 7 z 00000 b Deficit Factors Please enter any changes RROA RE 1 For Core Academic programs 0 8800000000 and HS i 2 For the capped Grade 2 6 Remedial program 0 7200000000 6 For Schedule P Deficit Factors Please enter any changes ve ieee a For Mandated Grade 2 9 Program 0 8600000000 b For Mandated Grade 7 12 Program 1 0000000000 Adult Education Revere Limit Form 3 Leta fctive Data Set Name Print Screen 01 16 2008 hool 41 ervices of alifornia 2008 09 RevLim for Net Global Variables COLA amp Other Factors ay File Edit Windows Help Bx Total Reverme Limit P H g y 5 Gi fa A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit State Aid Form K 12 ADA Report Schedule B 7 Funding Rate for Hour Programs The 2008 09 funding rate for the hourly Ent i Beg Teacher Salary programs appears below Enter any change to this rate 3 84 Adj Schedule BTS 8 For Schedule Z the Community Day School Adjustment Community Day School a The current ADA Cap Factors are ooro Adj Schedule Z Elementary Cap Factor current figure 0 003750 0 003750 High School Cap Factor current figure 0 006250 0 006250 Hourly Programs Unified Cap Factor current figure 0 005000 0 005000 Capped Schedule D b The 2008 09 rates for this program are as follows Hourly Frograms i ls 1
15. 2008 09 RevLim for Windows USER MANUAL SCHOOL DISTRICT VERSION Release 10 0 Based on the Governor s Budget Proposal for 2008 09 January 2008 School Services of California Inc 1121 L Street Suite 1060 Sacramento California 95814 916 446 7517 FAX 916 446 2011 www sscal com Copyright 2008 by School Services of California Inc Table of Contents EAI ECCS E E E AE A eran cada A oe ca acute E E satan EA E A E A T il I TITER O GING Oher NR 1 JI Features of the RevLim for Windows 10 0 Software ccccccccsssssssesesesssscssesssetseseseseees 4 II Hardware Sottware Reg irements puccs e a 10 IV Tastallitnon olthe SOWAT iei E E E 11 V Bsns TIME SOULW Ale ae tan radeldmbasauedesnesnariaesdmantaaemeeseae antes 12 Vi Peintine View mie The Output seseettvert cued uae aneetcou N 17 WH TEX sssssentegaairainielanadiherdiaareni ie aarti a ether aie 16 VII Data Entry Screens For RevLim for Windows 10 0 Software c ccccccssesesesssseseeeeeeeeee 20 Attachment to the Community Day School Input Screen Schedule Z ce eeeeccecccecesssseeeeeeees 33 CME CULE ES rin secnameceabadiuaadenadesnatind e e a 45 hool ervices ae of alifornia GRANT OF LICENSE School Services of California Inc grants your school district as named on the accompanying disk the right to use 2008 09 RevLim for Windows 10 0 Software on any district owned computers and multiple copies of the software may be installed Also addit
16. 375 0 Note Use Global Variables Input Items 6a 6b to change deficit factors for these programs Aj 01716 2003 1 2008 09 RevLim for Net 2008 09 Meals for Needy Adjustment Schedule G ay File Edit Windows Help x K o i ay Total Raveine Vind P a g y 3 B m A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit State Aid Form K 12 ADA Report Schedule B 2008 09 DID Beg Teacher Salary Adj Schedule BTS i 1 Enter your district s 2007 08 Amount per Meal report amount to Community Day School four decimal places Meals for Needy Pupils Line 4 3 DID 088 086 ooo Adj Schedule Z 2 Enter your district s 2008 09 Estimated Pupil Participation for Meals Hourly Programs for Needy Form CNFS 71 5 Curmulation of Columns E and F Capped Schedule D Lines 12 13 and 14 summed for each school month in 2008 09 Exclude meals for block grant funded charter schools Meals for Hourly Programs Needy Pupils Line 4 4 089 pE Uncapped Schedule F Meals for Needy Adj Schedule G Necessary Small School Adj Schedule F Elem and HS PERS Reduction Schedule H Adult Education Revere Limit Form fctive Data Set Name Print Screen 01 16 2008 hool 35 ie of alifornia oe 2008 09 RevLim for Net 2008 09 Necessary Small School Adjustment Schedule F Elem and H S al File Edit Windows Help Tota
17. DA Line 4 21 020 0 00 and H S PERS Reduction Schedule H Adult Education Revere Limit Form 3 fctive Data Set Name Print Screen 01 16 2008 hool 27 ervices of alifornia 2008 09 RevLim for Net 2008 09 Beginning Teachers Salary Adjustment Schedule BIS ay File Edit Windows Help o x e Pi n w a Total Revere Lint P H g 0 3 El f A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit State Aid Form K 12 Cancel ADA Report Schedule B 2008 09 Page 1 DID Beg Teacher Salary Adj Schedule BTS 1 Did your district participate in BTS 1 the 1999 00 Beginning Teacher Salary Program designed to raise starting teachers Conummnity Day School salaries to a minimum of 32 000 Y N Note Enter Y Yes Adj Schedule Z only if beginning teachers salary rates in 2008 09 are at least as high as they were in 1999 00 after the program was Hourly Programs implemented In id ste cme 2 If your district participated in BTS 2 the 2000 01 Beginning Hontly Prana Teacher Salary Program designed to raise starting teachers u d Schedule P salaries to a minimum of 34 000 enter the amount per ADA NEPER NE from 2007 08 School District Beginning Teacher Salary Line B 4 DID 132 Report zero if the district s 2008 09 Beginning ae oe Adj Teacher Salary rates are below those of 2000 01 132 0 00 c Necessary Small School Adj Sche
18. Programs Uncapped Schedule P Meals for Needy Adj Schedule G Necessary Small School Adj Schedule F Elem and H 3 PERS Reduction Schedule H Adult Education Revere Limit Form 3 Windows Help H g Import Export Save Save As Delete Print 2008 09 DID 276 o Page 2 Report any other 2008 09 revenue limit adjustment subject to deficit newly authorized by state law School District Revenue Limit Line B 7 For an all charter district report a the district s base revenue limit minus the statewide average for the same type of district but not less than zero times b the growth in nonresident ADA since the base year report this amount as a positive number School District Revenue Limit Line B 8 217 fo 0 00 Report the 2008 09 estimated ADA loss due to class size penalties Unemployment Insurance Adjustment Report the 2008 09 district total estimated expenditures for unemployment insurance including expenditures for all funds Exclude costs for block grant charter schools Unemployment Insurance Revenue Line 4 1 012 fo 528 fo Report the 1975 76 actual expenditures for unemployment insurance from 2007 08 DID 526 Unemployment Insurance Revenue Line 4 2 20 Print to Excel Preview a Eile fctive Data Set Name Print Screen hool ervices of alifornia Total Reverie Limit Property Taxes amp State Aid Form K 12 ADA Repo
19. S Reduction Schedule H Adult Education Revere Limit Form 3 2008 09 ADA Report Schedule B Windows Help H z Import Export Save Save As Delete Print Print to Excel 2008 09 Page 2 DID Enter any Gain or Loss in ADA due to a 2008 09 Reorganization or Transfer of Territory if loss show as a negative number School District ADA Line 4 5 005 0 00 Enter any Gain or Loss in ADA due to the Change in Status of a Necessary Small School effective 2008 09 if loss show as a negative number School District ADA Line 4 6 006 fooo 2008 09 Regular Revenue Limit ADA Enter 2008 09 Second Principal ADA CDE attendance software sum of estimated P 2 ADA for Lines A 1 through 4 9 and estimated Annual ADA for Line 4 13 Exclude all charter school ADA NPS ADA and county community school ADA Do not include any county educated ADA School District ADA Line 4 8 Enter the 2008 09 Annual Nonpublic Nonsectarian School District ADA include NPS extended year ADA LCI NPS ADA and LCI NPS extended year ADA CDE attendance software sum of Lines 4 10 4 11 4 14 and 4 15 School District ADA Sum of Lines B 1 through B 4 0 00 Enter the 2008 09 Annual Community Day School ADA CDE attendance software Line 4 12 School District ADA Line B 5 008 0 00 027 0 00 25 A Exit 01716 2008 kd 2008 09 RevLim for Net 2008 09 ADA Report Schedule B BO 5 al F
20. a set name has been selected the icons on the left side of the screen become active and data may be entered for the following forms simply click on the desired form 7 Total Revenue Limit Property Taxes and State Aid Form K 12 a ADA Report Schedule B Beginning Teacher Salary Adjustment Schedule BTS Community Day School Adjustment Schedule 2 m Hourly Programs Capped Schedule D 7 Hourly Programs Uncapped Schedule P m Meals for Needy Adjustment Schedule G Necessary Small School Adjustment Schedule F Elementary and or High School m PERS Reduction Schedule H 7 Adult Education Revenue Limit Form S m Global Variables COLA amp Others Copies of the data entry screens for these worksheets are included at the back of this manual It is recommended that you make copies of these pages and fill them in for ease of input before you begin As noted in the Introduction the PERS Reduction Calculation for districts that have a special contract with PERS for Sworn Peace Officers Schedule HS is not included in the software since it is used by only a handful of districts However a blank Schedule HS worksheet appears just prior to the pages of this manual showing data input screens For any district using this worksheet the results are entered directly in the Form K 12 Input Screen use Input Item 12 132 Sais of alifornia hool Once a form is selected the data entry screen s for that
21. all School Adjustment Schedule F Elementary and High School EGS eel aL PERS Reduction Schedule H School District PERS Adult Education Revenue Limit Form S Adult Education Funding This software was developed to make K 12 revenue limit computations simple and convenient Note that Form R the calculation of the revenue limit for regional occupational centers and programs ROC Ps is not included in this software Also Schedule HS which is used only by a handful of districts that have a special contract with PERS for Sworn Peace Officers is not part of the software but a blank worksheet appears just after the data input screens hool ervices Be of alifornia This software makes it easy to enter and revise the data for the worksheets you need allows you to print only the pages you want and lets you save multiple data sets for what if analysis You can even transfer data sets between licensed users As with prior versions of the RevLim software I believe you will find the new RevLim Release 10 0 easy to use and of great help in initially calculating and then updating the revenue limits for your district for 2008 09 This version of the software lets you print all of your data sets at once a great time savings when you are performing calculations for a number of districts at one time This manual describes all the software s features as well as how to initially install the software and designate the model of prin
22. ame directory name as used for the 2007 08 software e g RevLim 9 0 2007 08 or the 2007 08 version of the software and all 2007 08 data sets will be erased 4 The software requires the Net Framework and Microsoft Data Access component to run properly It will check if your computer contains that software If it does not find the software it will prompt you to install The CD ROM already contains that software After you have installed those programs run RevLim 10 0 setup program again 5 When installation is complete remove the disk from your machine and store it in a safe place If you have problems installing the software please call Philip Wong at 916 446 7517 V USING THE SOFTWARE hool 10 ervices of alifornia Sais of alifornia hool To start the software simply open the RevLim program from your Windows Program menu Once the software is started you will be greeted by the introduction screen This contains the RevLim for Windows and SSC computer logos as well as your school district s name After a brief pause the main selection menu screen will appear As with other Windows software RevLim for Windows uses a point and click method to select options and execute functions If you have any problem in using the software you can click on the icon and it will bring you to our RevLim software support page on our website You need an Internet connection to use this function Prior to performin
23. ata set name for what if analysis see Saving a Data Set below In most cases you will need to create an entirely new data set only once for each district and then use the edit features to refine your data set To edit an existing data set click on that name in the file list box and then click on OK Once the data set is open the schedule buttons on the left side of the screen will change to white or gray color White means that data for the form or schedule has been entered for the current data set while gray means that the schedules in the data set have not yet been used Import a Data Set for importing a data file from a disk This option allows a data set created by another user to be brought into your system Also see Export a Data Set below This option is useful for exchanging data sets between two users in your office or between your office and a school district if also a licensed RevLim for Windows user When this option is chosen you will see prompts that ask you to select the disk drive of the imported file and the file name The data set name does not need to be the same as the disk file name and may be up to 64 characters hool ee ervices of alifornia Sais of alifornia hool Using a Data Set Whenever a data set name is selected this becomes the active data set and the name will appear in the lower left corner of the computer screen to remind you which data set is currently being used After a dat
24. bles input items 44 and 4b PERS Reduction Schedule H Adult Education Revere Limit Form 3 fctive Data Set Name Print Screen 01 16 2008 hool 38 ervices of alifornia 2008 09 RevLim for Net 2008 09 Adult Education Revenue Limit Form S ay File Edit Windows Help E Total Baer Lieut P H g y Gi fa A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit State Aid Form K 12 Cancel ADA Report Schedule B 2008 09 DID Beg Teacher Salary 1 Enter district irai f your district s 2007 08 adult base revenue limit per ADA from 2007 08 cis stamens Form School District Adult Education Funding Line 4 3 DID 470 459 0 00 Community Day School 2 a Enter your district s 2007 08 Adult ADA Cap School District Adult Education Adj Schedule Z Funding Line C 5 DID 475 471 0 00 Hourly Programs b If the district did not fully utilize its Adult ADA cap in both 2006 07 and 2007 08 Capped Schedule D enter 50 of the lesser ADA level not used 0 00 Hourly Programs a Enter the number of CDE Approved Growth ADA funded in 2008 09 if any over U d Schedule P and above the 2 50 increase that is funded School District Adult Education SHEE ICE Funding Line C 4 74 ooo Meals for Needy Adj 4 Enter the 2008 09 estimated annual mandated adult program ADA CDE s inti Attendance Software Sum of Lines B 2 B 3 and B 4 476 0 00 Ne
25. by a district only Hourly Programs when it would otherwise lose over 25 of its Public Law 81 874 funds Federal Uncapped Schedule F Impact Aid due to interdistrict attendance If this condition applies and your district claims ADA that is served by another district and pays a tuition per ADA Meals for Needy Adj that is less than your base revenue limit per ADA report the total excess amount Schedule G as a negative number Alternatively if the amount per ADA of the tuition paid is greater than the district s base revenue limit report the amount of the shortfall as Wecasary Small School a positive number School District Revenue Limit Line B 5 272 fo Adj Baers i ii 4 For Capistrano Chino Live Oak Soquel Alum Rock and Hot Springs School n Districts report the amount of the unique revenue limit adjustment for your PERS Reduction district School District Revenue Limit Line B 6 274 D Schedule H Adult Education Revere Limit Form 3 fctive Data Set Name Print Screen 01 16 2008 hool 19 ervices of alifornia oe 2008 09 RevLim for Net 2008 09 Total Revenue Limit Property Taxes and State Aid Form K 12 a Eile fctive Data Set Name Print Screen hool ervices of alifornia Total Revere Limit Property Taxes amp State Aid Form K 12 ADA Report Schedule B Beg Teacher Salary Adj Schedule BTS Community Day School Adj Schedule Z Hourly Programs Capped Schedule D Hourly
26. cessary Small School 5 Enter the number of approved adult CalWORKS GAIN ADA that will be used in Adj Serene ites 2008 09 above the district s Adult ADA Cap School District Adult Education Funding Line G 4 485 0 00 PERS Reduction Schedule H Adult Education Reverme Limit Form S slo ari ctive Data Set Name Print Screen 01 16 2008 hool 39 ervices of alifornia oe 2008 09 RevLim for Net Global Variables COLA amp Other Factors al File Edit Windows Help ox Total E EER a A y El fa A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit State Aid Form K 12 ADA Report Schedule B Page 1 ber Teaser Salary hea Hse i statutory COLA is estimated to be 4 94 Enter any change to ma Adj Schedule BTS 4 94 b The 2008 09 rate per hour for the apprentice adjustment is fas Comunity Day School PR 4 51 Adj Schedule Z 2 Deficit Proration Factor The 2008 09 deficit is estimated to be 93010 fie 93 010 funding and a deficit of 6 990 Please enter any change to this Hourly Programs factor 0 93010 Capped Schedule D zE Statewide Average Base Revenue Limits Please enter any changes to the Hourly Programs estimates of the 2007 08 statewide average base revenue limits Uncapped Schedule P Elementary Districts current figure 5 567 5 567 High School Districts current figure 6 690 6 690 Meals for Needy Adj Unified District
27. dule F Elem and HS PERS Reduction Schedule H Adult Education Rever Limit Form 3 Global Variables fctive Data Set Name Print Screen 01 16 2008 hool 28 ervices of alifornia oe 2008 09 RevLim for Net 2008 09 Beginning Teachers Salary Adjustment Schedule BIS dle a9 File Edit Windows Help at x Total Fatsia Limit Ea amp La a y S Ei f A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit State Aid Form K 12 Cancel ADA Report Schedule B Beg Teacher Salary 3 If your district participated in either program report the following Adj Schedule BTS ADA a 2007 08 ADA from CDE attendance software sum of Lines 4 1 Community Day School through 4 15 P 2 ADA plus the resident P 2 ADA for an all Adj Scene 2 charter district funded through the revenue limit 0 00 Hourly Programs z N i f Capped Schedule D b 2007 08 ROC P P 2 ADA CDE attendance software Line B 1 0 00 4a 2008 09 ADA from CDE attendance software sum of Lines A 1 Hourly Programs through 4 15 P 2 ADA plus the resident P 2 ADA for an all Uncapped Schedule P charter district funded through the revenue limit 0 00 Meals for Needy Adj 4b 2008 09 ROC P P 2 ADA CDE attendance software Line B 1 0 Schedule G Necessary Small School Adj Schedule F Elem and HS PERS Reduction Schedule H Adult Education Revere Limit Form 3 Global Var
28. e Z the Community Day School worksheet Note that the funding rates currently utilized for this program have been kept static at this time due to the uncertainty of the details for the program and the complexities of the Community Day being fund in part by a continuous appropriation and in part as a categorical funding source The global variable currently includes a 12 5 875 proration factor deficit for Community Day Adult Education Factors The factors used to calculate the adult inflation increase and adult growth ADA appear in Input Item 9 of the Global Variables input screen and may be amended as necessary The deficit for this program is set at 10 9 891 proration factor hool 6 ervices of alifornia Reporting ADA RevLim Release 10 0 parallels the way that ADA is reported in the CDE School District ADA Report but simplifies the reporting by combining various categories of ADA that are treated the same such as all categories of county office nonpublic school ADA Charter Schools The charter school funding model requires a number of revenue limit calculations for districts that sponsor charter schools both conversion schools and start up schools For Release 10 0 for 2008 09 these changes appear as a total of five types of data input items While these provisions affect all districts with charter schools districts that will have charter schools for the first time in 2008 09 should especially pay attent
29. ent certification for the current year and the prior two years hool ervices ae of alifornia RevLim 10 0 Worksheets CDE Apportionment Software Total Revenue Limit Property Taxes and School District Revenue Limit Calculations State Aid Form K 12 for base revenue limit and other rates per ADA School District Revenue Limit total revenue limit and state aid Unemployment Insurance Revenue Local Revenue County Office Funds Transfer transfer for county educated ADA Apprentice Funding Report Principal apportionment summary shows state aid portion of revenue limit plus all adjustments after the subtraction of local revenue such as the county office transfer supplemental hourly programs and the community day school adjustment ADA Report ScheduleB ADA Report Schedule B School District ADA Report Beginning Teacher Salary Adjustment a Schedule BTS Beginning Teachers Salary Community Day School Adjustment Schedule Z Hourly Programs Capped Schedule D Community Day School Additional Funding Supplemental Instruction Core Academic Supplemental Instruction Pupil Promotion and Retention Program capped portion for grades K 6 Supplemental Instruction Remedial Hourly Programs Uncapped Schedule P Supplemental Instruction Pupil Promotion and Retention Program uncapped portion for grades 2 9 Meals for Needy Adjustment Schedule G Meals for Needy Pupils Necessary Sm
30. fted to a charter school do not include more than the ADA claimed Meals for Needy Adj for that pupil by the charter school in the current year Similarly for each Schedule G pupil who shifted to a district school do not include more than the ADA claimed for that pupil by the district in the current year See Section II of Necessary Small School the manual for further information on this calculation 002 0 00 Adj Schedule F Elem and H S Enter the 2007 08 P 2 ADA of district residents who attended a district charter school in 2007 08 that was operated as a district non charter PERS Reduction school in any year prior to 2007 08 and is again operated as a district non Schedule H charter school in 2008 09 School District ADA Line 4 3 003 0 00 Adult Education Enter any adjustment to the 2007 08 ADA in Line a above due to audit Revenue Limit Form findings enter with minus sign if negative School District ADA Line 4 4 004 0 00 24 01716 2008 k d 2008 09 RevLim for al File fctive Data Set Name Print Screen hool ervices of alifornia Total Reverme Limit Property Taxes amp State Aid Form K 12 ADA Report Schedule B Beg Teacher Salary Adj Schedule BTS Community Day School Adj Schedule Z Hourly Programs Capped Schedule D Hourly Programs Uncapped Schedule P Meals for Needy Adj Schedule G Necessary Small School Adj Schedule F Elem and H 3 PER
31. g any functions it is first necessary to select a data file This can be done by clicking on either the icon or the icon and thdQpen Under either option a pop up box will show a listing of previously saved data sets yjust click on the one desired then OK or click on New to create a new data set Also a data set can be imported from another user by clicking or Import icon The Import option is discussed further below Only one data set may be open at a time Open a Data Set a New for creating a new data set Once you have selected this item a window will appear to let you type in the name of the new data set The data set will be printed on the first page of each form yjust below the school district name to make it easy to identify which run is printed A data set name may be a string of up to 64 characters Also do not use an apostrophe or ampersand amp in the data set name To also help you identify printouts the current date will be printed in the upper right corner of the first page of each form a i S Whenever a new data set is used you will also be asked for the type of district elementary high school or unified You must choose the type of district for the program to work properly b Existing for editing an existing data set You may edit an existing data set and then either 1 save it under the existing data set name thereby replacing the previous data set or 2 save it under a new d
32. ho attend for five hours in a day including students who attend a 6 hour and gt For 6 hour ADA report only the ADA for students who attend for a sixth hour Consider as an example a school district that has eight students who attend community day schools for only five hours a day and ten students who attend community day schools for all six hours a day and where there are no unexcused absences This district would include 18 ADA as part of the regular ADA in Schedule B plus report 18 5 hour ADA and ten 6 hour ADA in the Community Day School Schedule Z input screen Although this may seem like double counting of ADA for students who attend a 6 hour program it actually makes sense since the sum of the reported 5 hour and 6 hour ADA is multiplied by half the full bonus amount per ADA To reiterate a student who attends a community day school for six hours must be reported as both one 5 hour ADA and one 6 _ hour ADA since these two ADA are then multiplied by half the full bonus amount to yield the full bonus funding for 2007 08 See the ADA Report Schedule B input screen item 2a Rp oe 2008 09 RevLim for Net 2008 09 Capped Hourly Programs Schedule D ay File Edit Windows Help a Be Total Reverme Limit P H g y 5 E Gi fa A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit State Aid Form K 12
33. hool Addditional Funding Line B 6 319 0 00 Adj Schedule F Elem F a i and HS b ADA qualifying for 6th hour additional funding CDE attendance software Line D 9 450 cc School District Community Day School Addditional Funding Line B ve one See Attachment to Schedule Z in the RevLim manual for an explanation of how to report ADA qualifying for 5th hour and 6th hour funding Adult Education Revere Limit Form 5 fctive Data Set Name Print Screen 01 16 2008 hool 30 ervices of alifornia oe 2008 09 RevLim for Net 2008 09 Community Day School Adjustment Schedule Z ay File Edit Windows Help oO x e Pi ne k Total Revere Lirit ES H g W El fa A Property Taxes amp Import Export Save Save As Delete Print Print to Excel Preview Help Exit fctive Data Set Name Print Screen hool ervices of alifornia State Aid Form K 12 ADA Report Schedule B Beg Teacher Salary Adj Schedule BTS Community Day School Adj Schedule Z Hourly Programs Capped Schedule D Hourly Programs Uncapped Schedule P Meals for Needy Adj Schedule G Necessary Small School Adj Schedule F Elem and H 5 PERS Reduction Schedule H Adult Education Rever Limit Form 3 2008 09 Page2 DID Report the 2008 09 number of pupil hours of attendance in supervised 7th and 8th hour programs CDE attendance software Sum of Lines D 10 and D 11 School
34. iables Active Data Set Name Print Screen 01 16 2008 hool 29 ie of alifornia oe 2008 09 RevLim for Net 2008 09 Community Day School Adjustment Schedule Z ay File Edit Windows Help o Xx a r N a gt Total Revere Lint P H g y 5 El fa A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit State Aid Form K 12 Cancel ADA Report Schedule B 2008 09 DID Page 1 Beg Teacher Salary Adj Schedule BTS i Report the district s 2007 08 funded P 2 ADA including necessary small school ADA School District Community Day School Addditional Funding Line B 1 314 000 Conummnity Day School 3 Report the 2008 09 community day school ADA for mandatory expelled students Adj Schedule Z per E C 48915 d Hourly Programs a ADA qualifying for 5th hour additional funding CDE attendance software Line D 6 Capped Schedule D School District Community Day School Addditional Funding Line 4 1 303 0 00 Hourly Programs b ADA qualifying for 6th hour additional funding CDE attendance software Line D 7 Uncapped Schedule P School District Community Day School Addditional Funding Line A 2 310 0 00 Meals for Needy Adj 3 Report the 2008 09 community day school ADA for all other students tina a ADA qualifying for Sth hour additional funding CDE attendance software Line D 8 Na Schall Scbcst School District Community Day Sc
35. ile Edit Windows Help x o Aii amy Total Berets Lied La amp H g y 5 Gi f A Property Taxes amp Open Import Export Save Save As Delete Print PrinttoExcel Preview Help Exit State Aid Form K 12 ADA Report 2008 09 Page3 T Schedule B DID 3 Enter the following 2008 09 County Office ADA credited to the school Beg Teacher Salary district from the appropriate lines of the county office ADA form Adj Schedule BTS a County Office P 2 Special Education ADA plus Annual Extended ear Community Day School ADA School District ADA Sum of Lines B and B 8 0 00 Adj Schedule Z ee 4 b P 2 County Community Schools ADA School District ADA Line B 6 028 0 00 Saeed ae D c Annual County Office NPS ADA and NPS LCI ADA including extended year ADA School District ADA Sum of Lines B 9 through B 12 SOF Hourly Programs i Uncapped Schedule P 4 2008 09 Charter School ADA a 2008 09 ADA funded through the district s revenue limit report zero Meals for Needy Ad except for an all charter district that elected to continue to be funded Schedule G through the district s revenue limit plus for an all charter district any declining enrollment adjustment School District ADA Sum of Lines 4 15 945 4 Necessary Small School and 4 16 016 0 00 Adj Schedule F Elem and HS PERS Reduction Schedule H Adult Education Revere Limit Form 3 Active Data Set Name Print Screen 01 16 2008 hool 26
36. im for Net 2008 09 Total Revenue Limit Property Taxes and State Aid Form K 12 al File Edit Windows Help IEX Total Revere Limit Ea amp La A y eS Ci f A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit State Aid Form K 12 ADA Report Schedule B Beg Teacher Salary Adj Schedule BTS Estimated 2008 09 Local Revenues Report the following estimated 2008 09 revenues Community Day School a Estimated property taxes including ERAF shifted property taxes fo Adj Schedule Z b 50 of miscellaneous funds fo Hourly Programs Capped Schedule D c Estimated revenues from community redevelopment agencies exclusive of revenues restricted for land facilities deferred maintenance etc fo senate aes Report th t paid to charter schools in lieu of property taxes Enter thi Uncapped Schedule P d Report the amount paid to charter schools rn lieu of property taxes Enter this skint d amount as 4 positive number Bo o i Meals for Needy Adj Schedule G Necessary Small School Adj Schedule F Elem and HS PERS Reduction Schedule H Adult Education Revere Limit Forms Global Variables Active Data Set Name Print Screen 01 16 2008 hool 290 ervices of alifornia a Eile fctive Data Set Name Print Screen Total Revere Limit Property Taxes amp State Aid Form K 12 ADA Report Schedule B Beg Teacher Salary Adj
37. ion to the following data input items Form K 12 There are two input items that relate to 1 payments in lieu of property taxes made to a charter school Input Item 13d and 2 for unified districts only a computed amount for district residents attending schools that converted to charter status on or after July 1 2006 Input Item 14 Schedule B There are several ADA related input items 1 the net shift in ADA from district schools to district sponsored charter schools with this amount being a reduction to the prior year ADA used as the funding level for districts with declining ADA Input Item 1b 2 the report of prior year ADA at a charter school that was originally a district non charter school and that converted back to being a non charter school in 2008 09 Input Item 1c and 3 the report of current year charter school ADA for a an all charter district funded through the district s revenue limit 1 e and not through the charter school funding model Input Item 4a b for unified districts only the ADA of district residents attending schools that converted to charter status on or after July 1 2006 Input Item 4b 1 and for all other charter ADA for that district 4b 2 c for elementary or high school districts the ADA in funding model charter schools Input Item 4c and d the ADA of district residents attending a county approved county community school charter school based upon parental request
38. ional copies of this manual may be made for internal use only The Software may not be sublicensed rented leased or given to any other agency Your installation and or use of RevLim for Windows 10 0 signifies that you agree to these restrictions hool ervices ae of alifornia I INTRODUCTION We can honestly say that 2008 09 is not starting out as the year of funding The Governor s January Budget Proposal includes a 4 94 COLA with a deficit of 6 99 a factor of 9301 resulting in a net 2 4 reduction for an average district Unfortunately the Budget does not propose funding for equalization School agencies last saw a deficit in 2005 06 fiscal year Deficits were a way of life from 1990 91 through 1999 00 with a three year reprieve Another stretch of deficits occurred from 2002 03 through 2005 06 The 2002 03 fiscal year was the only other year that experienced a net decrease in funding on the revenue limit of 1 2 1 86 COLA and 3 002 deficit This pattern of COLAs and deficits indicates that the state economy is cyclical and if you wait a year or two things will look different But of course the Governor s Budget is only a proposal and lots of things can change between now and the adoption of the 2008 09 State Budget Act And that s why there are a number of global variables in the Release 10 0 RevLim software that can be changed to reflect updates to the statutory cost of living adjustment COLA the Public Empl
39. ious Data Set To edit a data set for a revised calculation simply open and select the desired worksheet s that needs changing When editing an existing data set click on the data element to be changed and either edit the original entry or double click thereby deleting it entirely before entering the new value Note that the typeover mode does not work when editing data 14 Sais of alifornia hool Saving a Data Set Note Anytime you press the ese escape key while in a data entry screen the program will exit the current data entry screen without saving the data entered To save the data either click on the Done Save OF icons as discussed above Exporting a Data Set Using this output option allows you to copy a data set file to a disk for use by another user See also Import a Data Set above With this option an existing data set can be transferred to another user in your office or to a school district if also a licensed RevLim for Windows user When this option is chosen you will see prompts that ask for 1 the disk drive for the disk and 2 the file name for the disk file Caution the EXPORT option will copy the ACTIVE Data Set to the disk Make sure that the data set you wish to copy appears as the ACTIVE Data Set in lower left corner of the screen or use the open option to select the desired data set Erasing a Data Set Clicking on the icon allows the user to erase a data set that is no longer
40. l Raveine Vind F amp La g y El f A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit State Aid Form K 12 Elementary School 1 Done ADA Report Schedule B Necessary Small Elementary School 1 Cancel Note All ADA reported must exclude excused absences Beg Teacher Salary Adj Schedule BTS 1 Name of School Comunity Day School Adj Schedule Z 2 2007 08 ADA fooo Hourly Programs 3 2007 08 number of teachers 0 Capped Schedule D 4 2008 09 ADA 0 00 Aguas eile 5 2008 09 number of teachers fo Meals for Needy Adj 6 Select which year s data is to be used for funding Note if c Schedule G more than one necessary small school is funded this year 2007 08 will apply to all schools 2008 03 Necessary Small School 7 Enter of dd i ADA i Ai Schedule To Elam Enter prior year add on amount per or necessary sma ee e schools 2007 08 School District Revenue Limit Calculations Line B 7 DID 108 0 00 PERS Reduction Schedule H Adult Education Revere Limit Form 01716 2003 ctive Data Set Name Print Screen 36 hool ervices of alifornia oe 2008 09 RevLim for Net 2008 09 Necessary Small School Adjustment Schedule F Elem and H S ay File Edit Windows Help E Total Revenue Limit P H g y 5 E Gi fa A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel P
41. needed or to delete a portion of an existing data file Under this option a window will appear letting you select the data set or schedule s to delete You must click on both the desired data set and the schedule s for the deletion to occur 152 Sais of alifornia hool VI PRINTING VIEWING THE OUTPUT After creating a data set the forms may be printed or viewed on the screen by clicking on the Print or Print to Excel icons Printer Setup The RevLim program will use the default printer in your Windows setup If you would like to use a different printer you need to tell the software what type of printer is being used Click on the icon and go down and click on Printer Setup A pull down box will appear You may choose the printer you would like to use from the available list by clicking on the down arrow in the end of the Name box If your printer or one similar to your printer is not listed use the Genigraphics Driver generic option If you have any problem when switching printers please refer to your Windows manual Printing Desired Forms Before printing any of the forms you may choose the data set that you want printed by opening the desired data set Using either the Or functions a window will show the active forms that is the forms that have had data entered The user may select which forms to print by clicking on each desired form or may to print all active forms The Global Variables
42. or example a 99 factor would be used for 99 funding and a 1 deficit 0 891 0000000 Beane si P d is current estimate of the funding rate for excess adult growth ADA is 0 00 nter any revision to this rate 0 00 Meals for Needy Adj Schedule G Necessary Small School Adj Schedule F Elem and H 3 PERS Reduction Schedule H Adult Education Revere Limit Form 5 fctive Data Set Name Print Screen 01 16 2008 hool 43 ervices of alifornia SSC DRAFT January 2008 SCHEDULE HS ADJUSTMENT FOR SCHOOL SAFETY PERSONNEL SCHEDULE FOR THE DETERMINATION OF THE REVENUE LIMIT REDUCTION FOR PERS Reference Education Code Section 42238 12 A Reported Total 2008 09 Salaries for School Safety Personnel 1 e sworn peace officers covered by PERS A B Exclusions to 2008 09 Salaries Reported in Line A 1 Salaries for positions or portions of positions supported totally by federal funds subject to supplanting restrictions B 1 2 Salaries for positions supported by funds received to fund a court ordered desegregation program if the court order is still in force E C 54203 a 1 B 2 3 Salaries for positions supported to the extent of employer contributions not exceeding 25 000 by any single educational agency from a revenue source determined on the basis of equity to be properly excludable from the provisions of this subdivision by the Superintendent of Public Instruction with the approval of the Director of
43. oyees Retirement System PERS employer rate and other factors including we hope unnecessarily the reinstatement of a revenue limit deficit Release 10 1 reflecting updates for the final 2008 09 State Budget Act and related legislation will be mailed or e mailed to you shortly after the 2008 09 State Budget Act is adopted And if subsequent legislation changes any of these calculations another upgrade will be provided approximately mid October 2008 As a reminder the California Department of Education CDE dramatically changed its revenue limit software as part of the revision to its Principal Apportionment system beginning in 2005 06 fiscal year For example the information that used to be included in the five page Form K 12 revenue limit worksheet is now spread over a series of six separate reports and the Principal Apportionment Summary Another significant change is that the former usage of letters to designate the worksheets for example Schedule B Schedule BTS Schedule D etc has been dropped and each form is simply designated by title However based on comments from those clients using our software we are continuing to use our prior set of worksheets The table on the following page provides a cross reference between the RevLim Release 10 0 worksheets and CDE s new apportionment software To see the CDE exhibits for your district go to www cde ca gov fg aa pa and click on the applicable fiscal year for the most rec
44. pupils who attend district noncharter schools in 2008 09 who attended district sponsored charter schools in 2007 08 For each pupil determine the 2007 08 ADA in the charter school and the 2008 09 ADA in the district school whichever 1s less and sum for all such pupils C Subtract the result of B from A If less than zero use zero Report this amount in the Schedule B Input Screen Input Item 1b Factors That May Change As noted above the Governor has proposed a statutory COLA estimated to be 4 94 and a deficit of 6 99 But as is the case each year the Governor s January Budget Proposal is only a proposal and a number of factors could change in the coming months The economic environment has not been status quo and many variables may impact changes in the budget proposal The Release 10 0 software allows you to change the following variables using the Global Variables COLA Deficits amp Others input screen Changing any of the variables in this input screen will change that variable in all data sets not just the current data set All of the preset values match the Governor s Budget Proposal 2008 09 COLA The Governor proposes to fully fund the 4 94 est statutory COLA and 6 99 deficit for 2008 09 Global Variables Input Item 1 allows any changes to the statutory COLA The revenue limit deficit factor will be reported in Input Item 2 If the user desires to keep one or more data sets with original
45. review Help Exit State Aid Form K 12 ADA Report eS Schedule B Necessary Small High School 1 Beg Teacher Sal Note All ADA reported must exclude excused absences __ Cancel Adj Schedule BTS Ge 1 Name of School Community Day School Adj Schedule Z 2 2007 08 ADA excluding any ADA for independent study adults 0 00 Hourly Programs 3 2007 08 certificated employees round figure up to next integer 0 Capped Schedule D 4 2008 09 ADA excluding any ADA for independent study adults 0 00 Hourly F r6 Aea Schedule P 5S 2008 09 certificated employees round figure up to next integer 0 Meals for Needy Adj 6 Select which year s data is to be used for funding Note if c Schedule G en tani ena n small school is funded this year 2007 08 will apply to all schools Hecessary Small School 7 Ent dd i ADA f l 2008 09 Adi Schedule F Elem Enter prior pear add on amount per of necessary sma us md HS iss schools 2007 08 School District Revenue Limit Calculations Line B 7 DID 108 0 00 PERS Reduction Schedule H Adult Education Revere Limit Form T Lo rs F ctive Data Set Name Print Screen 01 16 2008 hool 37 ie of alifornia oe 2008 09 RevLim for Net 2008 09 PERS Reduction Schedule H ay File Edit Windows Help E Total Revenue Limit P H g y 5 Ex Gi f A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit Sta
46. rt Schedule B Beg Teacher Salary Adj Schedule BTS Community Day School Adj Schedule Z Hourly Programs Capped Schedule D Hourly Programs Uncapped Schedule P Meals for Needy Adj Schedule G Necessary Small School Adj Schedule F Elem and H 3 PERS Reduction Schedule H Adult Education Revere Limit Form 3 Open 10 11 12 oe 2008 09 RevLim for Net 2008 09 Total Revenue Limit Property Taxes and State Aid Form K 12 Windows Help H g Import Export Save Save As Delete Print Print to Excel Enter the amount if any of the penalty imposed in 2008 09 for failing to maintain the minimum Longer Day Longer Year standard E C 46200 b and 46202 Enter the amount as a positive number School District Revenue Limit Line D 2 287 Enter the amount if any of excess ROC P Reserves E C 52321 Enter the amount as a positive number School District Revenue Limit Line D 3 288 For school districts that have sworn peace officers that have a special employer rate for PERS enter the amount of the 2008 09 PERS adjustment for school safety personnel i e sworn peace officers from Schedule HS Line G Enter with minus sign if negative See a copy of Schedule HS in the RevLim manual School District Revenue Limit Line D 5 205 Report any other 2008 09 revenue limt adjustment newly authorized by state law 21 hi ii 1 2008 09 RevL
47. s current figure 5 821 z521 Schedule G Hecessary Small School Adj Schedule F Elem and HS PERS Reduction Schedule H Adult Education Revere Limit Form fctive Data Set Name Print Screen 01 16 2008 hool 40 ie of alifornia oe 2008 09 RevLim for Net Global Variables COLA amp Other Factors ay File Edit Windows Help Bx a K ay x Total Raveine Vind P H g y El fa A Property Taxes amp Open Import Export Save Save As Delete Print Print to Excel Preview Help Exit State Aid Form K 12 ADA Report z Page 2 Schedule B ie 4 For Schedule H Beg Teacher Salary a STH f eae A e 2008 09 PERS rate is 9 000 i e 0 09000 Enter any change for Adj Gchadule BES this rate 0 090000 Commmity Day School b PERS Reduction Buyout Factor The factor now equal to the fraction of Adj Schedule Z the PERS Reduction that is bought out is curently estimated to be 0 1380 fie 13 80 Report any change to this factor as a fraction i e 1400 for Hourly Programs 14 0 13800000 Capped Schedule D 3 For Schedule D Hourly Programs a The caps for the core academic program and for the grade 2 6 capped Uncapped Schedule FP program may be reset as follows but change this factor only upon notification by the California Department of Education Meals for Needy Adj 1 Core Academic program cap current value is 5 maximum is 10 5 00000 Schedule G 2 Grade
48. se programs Adult Education Revere Limit Form S fctive Data Set Name Print Screen 01 16 2008 hool 33 ervices of alifornia oe 2008 09 RevLim for Net 2008 09 Uncapped Hourly Programs Schedule P ay File Edit Windows Help a Be Total Reverme Limit H g y 5 El fa A Property Taxes amp Import Export Save Save As Delete Print Print to Excel Preview Help Exit fctive Data Set Name Print Screen hool ervices of alifornia State Aid Form K 12 ADA Report Schedule B Beg Teacher Salary Adj Schedule BTS Community Day School Adj Schedule Z Hourly Programs Capped Schedule D Hourly Programs Uncapped Schedule F Meals for Needy Adj Schedule G Necessary Small School Adj Schedule F Elem and H 3 PERS Reduction Schedule H Adult Education Revere Limit Form 3 This schedule applies to the 2008 09 mandated programs for 1 pupils in grades 2 9 who have been retained or who have been recommended for retention and 2 pupils in grades 7 12 who do not demonstrate sufficient progress toward passing the high school exit exam 2008 09 Total Estimated Hours for the Mandated Grade 2 9 Program CDE attendance software Line C 3 Supplemental Instruction Pupil Promotion and Retention Line 4 2 381 fo 2008 09 Total Estimated Hours for the Mandated Grade 7 12 Program CDE attendance software Line C 2 Supplemental Instruction Remedial Line 4 4
49. te Aid Form K 12 Cancel ADA Report 2008 09 Schedule B Enter the following estimated data for your district DID Beg Teacher Salary l Total 2008 09 Salaries for Employees Covered by PERS exclude salaries for block grant Adj Schedule BTS funded charter schools and swom peace officers School District PERS Line 4 1 183 al Community Day School 2 Exclusions to 2008 09 Salaries Reported in Line 1 above Adj Schedule Z 3 R i a Salaries for positions or portions of positions supported totally by Federal funds subject to 184 CES AET VSSR supplanting restrictions School District PERS Line 4 2 0 PATERET b Salaries for positions supported by funds received under the Target Instructional Improvement Blocks Grant and used for a Court Ordered Desegregation order still in effect Hourly Programs fie pursuant to E C 54203 a School District PERS Line A 3 185 o Uncapped Schedule P c Salaries for positions supported to the extent of employer contributions not exceeding Meals for Needy Adj 25 000 by any single educational agency from federal aid for child nutrition or a district Schedule G specific waiver granted prior to 2007 08 Note This amount cannot exceed 277 778 equal to 25 000 divided by the 2008 09 PERS rate of 0 09000 School District PERS Line Necessary Small School 4 4 186 0 Adj Schedule F Elem and HS Note The PERS rate and PERS buyout proration factor can be reset using Global Varia
50. ter used New users should read the entire manual before using the software for the first time while experienced users should focus primarily on the changes in the features described in the next section If you have any questions that are not covered in this manual please feel free to call SSC at 916 446 7517 Questions regarding the use of the software should be directed to Philip Wong Questions regarding the actual revenue limit calculations should be directed to Michele Huntoon or Lewis Wiley As always I welcome your comments about this software and manual as well as suggestions for future improvements Miell C HA MICHELE HUNTOON Associate Vice President January 2008 hool ervices ay of alifornia ll FEATURES OF THE RevLim 10 0 SOFTWARE Relief for Districts with Declining ADA and Charter Schools The Governor s Budget does not propose additional changes for declining enrollment districts as in past years so the following provisions continue to provide relief for declining enrollment districts experiencing declining ADA and charter schools gt The reduction to prior year ADA can now be offset in whole or in part by the ADA of any pupils who transfer from a district sponsored charter school in the prior year to a district school in the current year Note In no case can this result in an increase in the prior year ADA gt The reduction to the prior year s ADA for a pupil cannot exceed the ADA for that pupil
51. wo years and so districts should not plan on expanding their programs until they have been notified of the exact level of additional ADA that will be allocated to them But once notified the eligible districts should report that additional authorization for adult ADA in Form S Input Item 3 lll HARDWARE SOFTWARE REQUIREMENTS 1 Computer An IBM or IBM compatible Pentium II 400 MHZ with 64 MB RAM computer is required however a Pentium III 700 MHZ with 128 MB RAM or faster machine is recommended 2 Monitor A VGA monitor with 256 colors 3 Memory At least 64 MB of RAM 4 Hard disk space At least 40 MB of free space on hard disk 5 Operating system Windows 2000 or above hool 9 ervices of alifornia IV INSTALLATION OF THE SOFTWARE 1 Put the RevLim for Windows into the CD ROM drive The setup program will automatically start 2 If the installation program does not start automatically click on Start then Run type d rllsetup exe substitute your CD ROM drive letter if other than d and click on OK 3 Follow the instructions on the screen to complete the setup procedure By default it will install the program in the C Program Files School Services of California RevLim 10 0 2008 09 and the icon will be placed under your desktop and the RevLim 2008 09 folder Caution to prior RevLim users Use a folder name that identifies the current year such as REVLIM 10 0 2008 09 Do not use the s
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