CERS PORT USER MANUAL - Pdfstream.manualsonline.com
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1. Click on Save button Click Cancel if you want to exit without saving2. 00 Last Port of Call ATD oo w c0 Dangerous and Polluting Goods Information denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS New Arrival notification STEP 2 This page is composed of three main sections VESSEL IDENTIFICATION The first section initially displays the Vessel details as retrieved by the system ARRIVAL INFORMATION The second section provides a form defining the details that should be entered in order to record a new Arrival Notification These fields are defined as Port of Arrival Mandatory choice from the UK Port List Port Berth Optional Berth at which Vessel berths Persons on Board Mandatory number of people of board E T A Mandatory date and time for Estimated Time of Arrival E T D Optional date and time for Estimated Time of Departure Last Port of Call Optional choice from the Worldwide Port List A T D Optional date and time for Actual Time of Departure from the Last Port of Call The third section encapsulates Dangerous and Polluting Goods DPG notification which can be added to the notification if the vessel is arring at a UK port from a departure port outside 14 the EU To add the DPG Notification you should expand the section by clicking the add icon EJ shown on the left hand side of the Dang
3. 16 1 and Regulation 17 of SI 2003 No 1809 refer FAILURE TO DELIVER PORT WASTE WASTE RESIDUE NOTIFICATION PRIOR ASHORE PRIOR TO SHIP TYPE SIZE TO ARRIVAL DEPARTURE INFRINGEMENT INFRINGEMENT All sea going UK and Non UK ships Yes Yes See exceptions immediately below Warship naval auxiliary or other ship No No owned or operated by a State and used for the time being only on government non commercial service UK and Non UK Fishing Vessels No Yes UK and Non UK Recreational Craft No Yes authorised to carry or designed to carry no more than 12 passengers ship means a sea going vessel of any type whatsoever including hydrofoils hovercraft submersibles and floating craft operating in the marine environment beyond the limits of waters of categories A and B as categorised in Merchant Shipping Notice No MSN 1776 M recreational craft means a ship of any type regardless of the means of propulsion which is 34 Adding Port Waste Infringements intended for sports or leisure purposes Also Exemptions from the above requirements may also be given to specific ships if a the ship is engaged in scheduled traffic with frequent and regular port calls and b there is sufficient evidence of an arrangement ensuring the delivery of ship generated port and payment of charges in a port along the ship s route Infringements represent events that have occurred in relation to a specific Voyage and as suc
4. 73 co 00 W Last Port of Call LIVORNO ATD denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS New Non Reportable Voyage STEP 2 This page is composed of two main sections The first section initially displays the Vessel details as retrieved by the system or if you had chosen to enter a new voyage the fields of this section will initially be blank To proceed you should either confirm these details or in the case of a new voyage simply enter the details requested within the data fields Call Sign The Vessels Call Sign Ship Name Mandatory Vessel name Flag State Mandatory choice of registered flag state The second section provides a form defining the details that should be entered in order to record a new Non Reportable Voyage These fields are defined as Port of Arrival Mandatory choice from the UK Port List Port Berth Optional Berth at which Vessel berths Persons on Board Optional number of people of board E T A Mandatory date and time for Estimated Time of Arrival E 1 D Mandatory date and time for Estimated Time of Departure Last Port of Call Optional choice from the Worldwide Port List 28 A T D Optional date and time for Actual Time of Departure from the Last Port of Call Once all of the mandatory inform
5. MMSI or Call Sign and click the Lookup button Departure Reporting of IMO 1234567 MMSI Infringements Call Sign gt Voyages denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS New Arrival notification STEP 1 The vessel details will be retrieved and displayed on screen Should the vessel not be found within the system this will be indicated through the Message Dialog Box providing you with the option to attempt a new query Simply click previous button kal re enter data using one of the other two box fields Should the vessel not be found following the second attempt simply continue to complete all fields with the information you hold 13 New Arrival notification Step 2 She Safer lives safer ships cleaner seas User PORT USER n User IP 127 0 0 1 nz C a Server IP 192 168 1 150 Thursday 6th of December 2007 ty Seting Help Logout E Arrival Notification i Vessel Identification Notifications New Arrival en flew Repani IMO 1234567 MSI Departure Call Sign SCARY Ship Name SCARY MARY Reporting of Flag UNITED KINGDOM Infringements gt Voyages Arrival Information Port of Arrival ABERDEEN Port Berth o E Persons on Board 4 ETA 06 12 2007 73 20 c0o ET D 08 12 2007 20
6. Quee see Appendix II for further details To proceed with recording an infringement against a non reportable voyage for any given vessel in the list you should then click on the select icon that is provided in the first column of each row see Appendix Il for further details on how to use the tabular data NB Should the appropriate vessel not be returned after clicking lookup then simply click the next icon k that is provided in the top section of the page This will allow for recording a new vessel within the system but caution should be used in these situations and this functionality should only be used if it has been determined that the Vessel is not already recorded within the repository 21 New Non Reportable Voyage Step 2 Abas Safer lives safer ships cleaner seas User PORT USER rr User IP 127 0 0 1 n C a Server IP 192 168 1 150 Thursday 6th of December 2007 ity Settings Help Logout BE Hide Menu Home Reporting of Infringements Notifications a In order to report an infringernent you must first identify a vessel New Arrival New Reportable pauls i Vessel Identification Reporting of Ship Name SCARY MARY Call Sign SCARY Infringements Flag State UNITED KINGDOM Voyages Search by Date i Voyage Details Search by Vessel Port of Arrival ALLOA Port Berth Persons on Board 4 eta 17 2 2007 73 oo m o ei eto 18 12 2007
7. safer ships cleaner seas User PORT USER m C a User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 Fy Seting Help Logout 2 Hide Menu gt Home Arrivals amp Departures Notifications _ i i Search Arrivals amp Departures New Arrival New Reportable Ports of Call v Departure Voyage Date From 06 12 2007 5 Voyage Date To 15 12 2007 5 Reporting of Voyages Search by Date 2 voyages found displaying 1 through 2 page 1 of 1 Search by Vessel Ship Name IMO Flag Indicator PortofArrival Port Berth ETA E T D PortofDeparture QP Ss SCARY MARY 1234567 GBI Dd LIVORNO 10 12 2007 19 00 11 12 2007 19 00 POOLE Q SCARY MARY 1234567 GBI AD ABERDEEN 06 12 2007 20 00 08 12 2007 20 00 denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS Search Voyage By Date The resulting tabular list will present summary details of any Voyages that have been entered into the system that match your search criteria To proceed you should then choose the Voyage from the list by clicking on the select icon provided after which you will be directed the Voyage Detail page Search by In order to search the system for a Voyage based on the Vessel you should first open the Vessel Voyages section of the collapsible Navigation Menu and
8. 2007 00 00 Last Port of Call LIVORNO AT D List of Maritime Incidents Incident Date Description Follow Up Action Tr Follow Up Note 27 09 2007 00001 26092007 CANCEL This is the follow up note i List of Events Aad J A There are no Events recorded against this Voyage i List of Exemptions e Form ID Issue Date Expiry Date AI MSF1007 Exemption Certificate Motification Of Dangerous or Polluting Goods 03 1 2 2007 30 1 2 2007 denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS New Non Reportable Voyage STEP 3 The Voyage displayed can now be managed permitting the User to add the infringement to the Vessel see chapter related to how to add Infringements to the voyage of interest 30 6 Cancel or edit Voyage notifications Introduction To cancel or edit an Arrival Departure Notification you should first select the voyage of interest through the search functionality available and then perform the changes required See chapter 9 on how to search and select the voyage of interest 31 Editing a Voyage 422 Safer lives safer ships cleaner seas User PORT USER mca User IP 127 0 0 1 Server IP 192 168 1 150 Monday 17th of December 2007 iy Setings Help Logout Cancel Voyage SE Hide Menu Voyage Detail Notificat
9. Infringements i Arrival Information Voyages Port of Arrival ABERDEEN Search by Date Port Berth Persons on Board 4 Last Port of Call AT D i Additional Notifications Hazmat Notification Port Waste Notification Security Notification denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS New Arrival notification STEP 3 This page is composed of three main sections 1 The first section displays all of the Vessel details that were provided 2 The second section displays all of the Voyage details that were provided 3 The third section encapsulates the Additional Notifications that may have been provided The process of adding the Arrival Notification is now complete in order to provide another notification you should click on the previous icon ba after which you can begin from Step 1 again or alternatively Click the logout tab at the top right of the screen to exit from the system 18 4 Entering a NEW Reportable Departure Notification Introduction Reportable Departure Notification A Reportable Departure Notification Hazmat must be entered onto CERS for Any sea going merchant vessel irrespective of size departing a UK port and carrying dangerous or polluting goods The operator agent or master of such a ship must provide the required departu
10. State MOF MMSI F Call Sign t QUEEN ELIZABETH 2 GH ETHS Le GETT k he GQULLN MARY 2 GLa Bt SALO T denies manday fede Sa denotes ral Lie fald i vrickad enabled Abcessibdlty Toma amp Condire of Usa Fiscdback Frofotype neha 1 9 revision 4505 DI ecke 2007 CERS Search operation pages Wildcard usage example 55 Tabular data Sorting Paging Tables are used throughout the application to display sets of information in an easily comprehensible fashion and these tables share similar functionality for the most part Wea Safer lives safer ships cleaner seas User PORT USER User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 Cs Help Logout o al dini Search by Vessel gt Notifications o i Search Vessels Voyages IMO Ship Name Search by Date E Search by Vessel 81 vessels found displaying 41 through 60 page 3 of 5 K lt gt DI Ship Name Flag State IMO MMSI Call Sign ES JRS CAPELLA CYP 9329564 210111000 P3ZK9 x KINCRAIG GBI 9178020 222222222 MXNSS a MAERSK FORWARDER DIS 9034781 219376000 OYQBS Q MAERSK VOYAGER NTH 9208007 246438000 PHDX Q NAVION AKARITA BAH 9000948 311299000 C6FS8 Q NINA BAH 9156199 311026000 CENAS a NORTH MARINER NOR 9244609 259243000 LLSX A OLYMPIC PRINCESS NOR 9177844 259544000 LMOH A PHOENIX FAR 8414116 231112000 OVW2362 A QUEEN ELIZABETH 2 GBI 6725418 0 GBTT Q QUEEN MARY 2 GBI 9241061 GBOM Q REM SUPPLI
11. URL select screen option Full screen option recommended Contact Aberdeen MRCC Re enter username and Unsuccessful password Unsuccessful Username and password are case sensitive Login enter username and password Click Login button Free phone 72739182731312 Email cerssvd mca co uk Successful A CERS SVD Home Page from the navigation menu select the operation you want to perform A 58 Port User New Arrival Notification New Arrival Notification From the Navigation menu Select Notification gt New Arrival Unsuccessful Unsuccessful Enter IMO or MMSI dn stiound Conflict of data Alte iat nter or MA Not found ide Not found ontlict of data ras appropriate or Call sign Click ipie ren ad and complete arrival notification Click Lookup sai section with the information you have Successful Vessel found Complete arrival notification section f Successful Vessel identified _ cm Successful details entered Additional notification Click and open Hazmat notification panel and enter information requested Select from URL Upload Contact Additional Notifications Click on Save button Notification is sent Summary notification displayed End of session 59 Port User New Reportable Departure Notification New Reportable Departure Notification From the Navigation menu Select Notification g
12. details include IMO the unique IMO number of the Vessel Ship Name the Vessels registered name MMSI number the unique MMSI number of the Vessel Call Sign the radio call sign of the Vessel Year Built the year of build Flag the Flag State under which the Vessel is registered G T the Gross Tonnage or weight of the Vessel Ship Type the classified type of the Vessel 44 Voyage details The Voyage Detail panel displays the details of the Voyage under consideration and the specific details displayed here will depend on the type of Voyage being displayed For all Voyage types the following details are provided Voyage Type indicating whether the Voyage is recorded as an Arrival Departure or Non Reportable Persons on board the number of persons recorded on board for the Voyage For Arrivals the details include Port of Arrival the end point of the Voyage Port Berth the berth at which the Vessel is docked E T A estimated time of arrival to the Arrival Port E T D estimated time of departure from the Arrival Port Last Port of Call the start point of the Voyage A T D actual time of departure from the last port Additionally Dangerous and polluting goods notification will be displayed should they have been provided For Departures the details include Port of Departure the start point of the Voyage A T D actual time of departure from the Departure Po
13. on the Edit Voyage button S Update Voyage details as required Vessel details can not be changed at this momenti Glick on Save button Port User Add or Edit Infringements Add PW nfringeme Select Pw Infringements from the Drop Down List and click ADD button Insert PW infringements Details Click on Save button Click Cancel if you want to exit without saving Edit Voyage details Voyage detail page Voyage dashboard Voyage detail page Voyage dashboard From the List of Events panel select the functionality required Add Bulk Carrier Deficiency nt Select Bulk Carrier Deficiencies from the Drop Down List and click ADD button Insert Bulk Carrier Deficiencies Details Edit Bulk Carrier 63 Deficiency Select the Bulk Carrier deficiency of interest from the List of Events panel Click view details icon From the view detail page Click on the Edit button on the top right of the page Change Bulk Carrier Deficiency details Cancel Voyage Edit PW Infringemen From the page toolbar click on the Cancel Voyage button Voyage deleted Session complete Select the Pw infringement of interest from the List of Events panel Click view details icon From the view detail page Click on the Edit button on the top right of the page Change PW Infringement details
14. the Hide Menu Navigation button located on top of the navigation menu Menu F ces Hide Menu Hide Navigation Menu button To un hide the navigation menu click on the button with the Menu label on your top left corner of the screen My Settings Clicking on the My Settings link you will be presented with a page containing your personal details and settings You can change them as required fc Safer lives safer ships cleaner seas User PORT USER mca User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 ty Senings Help Logout oH Hide Menu from BIO System Use Notifications a i User Identification UserName PORT_USER_EVENTS Status Enabled Email portevent mca co uk Type P Internet Public gt Voyages i External amp Public User Information Password sa i Own Question PORT_USER_EVENTS l Password Verification Your Answer PORT_USER_EVENTS Change Password IT Password Expiry Date 31 12 2007 i Contact Details Title MR Division FirstName Subdivision LastName Bia 01224592334 Job title Ce Mobile i Addresses denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 frevision 4525 04 December 2007 My Settings Page To record the change
15. then choose Search by Vessel 39 Search by You will then be presented with a screen that can be used for searching the system for the Vessel recorded Vessels To perform this query you should enter MO number or the Ship Name Step 1 to which you would like to limit the search and then click the Search button NB These fields are Wildcard enabled and as such you may specify all or part of either if these fields in conjunction with the use of the wildcard character Map Safer lives safer ships cleaner seas User PORT USER mca User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 iy Sontings Heip Logout CJ Hide Menu Home o Search by Vessel Notifications i Search Vessels New Arrival l New Reportable IMO Ship Name SC Departure Reporting of Infringements Voyages 2 vessels found displaying 1 through 2 page 1 of 1 Search by Date Ship Name Flag State IMO MMSI Call Sign Search by Vessel Q SCARY MARY GBI 1234567 SCARY Q SCOTIA GBI 9144249 234973000 MXHRE denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS Search Voyage By Vessel STEP 1 The resulting tabular list will present summary details of any Vessels that are recorded by the system that match your search criteria To proceed you should then ch
16. to be displayed which should then be completed In order to remove the Notification you should collapse the pertinent section by clicking on the remove icon El that appears in place of the add icon when expanded Once all of the mandatory information has been entered along with any optional information you should click on the Save button to store the details to the system 22 Additional Dangerous and Polluting Goods notification The Dangerous and Polluting Goods notification requires the user to provide information of the where the Manifest details can be obtained The user has three different options 1 Provide the WEB LINK to the Manifest details URL 2 Provide Contact details The user must select only one of the above options 3 Upload the Manifest details into the CERS system Upload Also if applicable the license of the vessel according to the Safe Carriage of Irradiated Nuclear Fuel Code should be provided Ag Sater lives safer ships cleaner seas User PORT USER User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 ty Settings Het Logowe Hie Mani Home Reportable Departure Notification Notifications 5 i Vessel Identification New Arrival l New Reportable IMO 1234567 MMSI pansies Call Sign SCARY Ship Name SCARY MARY pega et Flag UNITED KINGDOM Infringements Voyages i Departure Information Search
17. will report to SafeSeaNet and the European Commission is CERS i Your 5 Most Recent Logins Login Date Remote P Address Login Status 064 2 2007 15 08 127 0 0 1 Y 06M 2 2007 14 55 127 0 0 1 06 4 2 2007 14 35 127 0 0 1 064 2 2007 14 35 127 0 0 1 06M 2 2007 14 34 127 0 0 1 i CERS System Support MRCC Aberdeen 4th Floor Marine House Blaikies Quay Aberdeen AB11 SPE Telephone 01224 597987 Fax 01224 212862 Email cers mega gov uk denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS Home Page This page consists of 4 parts 1 The upper part the Header contains useful control links to the My Settings section a link to the Help system and an option to Logout of the application It also displays some pertinent information including the current date and time and the name and IP of the logged in User 2 The left part contains a collapsible categorised Navigation Menu that is used for navigating to any section of the application 3 The right section displays the MCA Security Policy message and a record of your last five login accesses as well as Cers System support contact details 4 The lower part the Footer contains links to the Accessibility Legal and the Feedback of use for the CERS system Hide To obtain more space you can hide the left navigation menu by clicking on
18. 7 09 2007 ooo0000 CANCEL This is the follow up note CERS List of Maritime Incidents Panel The exemption panel displays the list of exemptions which are applicable to the voyage under consideration The user if required can download the exemption form by clicking on the PDF icon present on the tabular data i List of Exemptions e Form ID Issue Date Expiry Date O34 22007 S04 2 2007 CERS List of Exemptions 46 11 Infringement Management Introduction Infringements represent events that have occurred in relation to a specific Voyage and as such are managed through the Voyage Dashboard within a self contained panel List of Events Safer lives safer ships cleaner seas mea User PORT USER User IP 127 0 0 1 Server IP 192 168 1 150 Monday 17th of December 2007 ty Stings Help Logout a2 Hide Menu gt Home Voyage Detail Notifications v Vessel Detail New Arrival Ship Name SCARY MARY IMO 1234567 New Reportable Call Sign SCARY MMSI Departure Flag GBI Year Built 2007 Reporting of G T 6902 Ship Type Infringements Voyages Voyage Detail Search by Date Voyage Type Arrival Persons on Board 4 Search by Vessel Port of Arrival ABERDEEN Port Berth ETA 17 12 2007 00 00 ETD 18 12 2007 00 00 LastPortof Call ATD INF Ship Class 1 Hazmat Notification Details Cargo Manifest Details Surname USER URL Click to download First Na
19. BULK CARRIER STRUCTURAL BULK CARRIER SAFE CAPABILITY OR Inca WATERTIGHT SHIP TYPE SIZE UNLOADING INTEGRITY OR INFRINGEMENT o ENGINEERING SYSTEM DAMAGE INFRINGEMENT All UK and Non UK Bulk Carriers as defined see below that call at Terminals within the United Kingdom Yes Yes or United Kingdom waters for loading or unloading of solid bulk cargoes Note Does not apply to Terminals which only in exceptional circumstances are used for loading or unloading dry cargo in bulk into or from bulk carriers or in cases where the loading or unloading is carried out solely with the equipment of the bulk carrier concerned 36 Adding Bulk Carrier Infringements bulk carrier bears the meaning given to it in Regulation X 1 6 of the 1974 SOLAS Convention and interpreted by Resolution 6 of the 1997 SOLAS Conference namely a ship constructed with single deck top side tanks and hopper side tanks in cargo paces and intended primarily to carry dry cargo in bulk or an ore carrier meaning a sea going single deck ship having two longitudinal bulkheads and a double bottom throughout the cargo region and intended for the carriage of ore cargoes in the centre holds only or a combination carrier as defined in Regulation II 2 3 27 of the 1974 SOLAS Convention dry cargo in bulk or solid bulk cargo shall mean solid bulk cargo as defined in Regulation XII 1 4 of the 1974 SOLAS Convention excluding grain Infringements repre
20. ER NOR 9342724 259235000 LNXA Q RHINO PAN 7616860 352146000 SEME Q RUM DOO GBI 0 0 a SALTSTRAUM MIS 7922130 258206000 LDCP3 x SAMIRA NTH 9240744 245015000 PCCG Q SCARY MARY GBI 1234567 SCARY x SCOTIA GBI 9144249 234973000 MXHR6 1 SFDSAFDDDDDDDDDDDDDD BRZ 5346546 x SIEM SUPPLIER NOR 9186601 259583000 LJKB denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS Search tabular data Sorting and Paging The column headings of the tables contain a title for each column In most situations these titles are clickable such that when the User clicks on the title of a particular column the information displayed in the table will be Sorted based on that column The data in this column could be text numerical or date values and the table will be sorted alphabetically numerically or chronologically based on the type of data Should the User click on the title a second time the order of the Sorting will be reversed In some situations the number of entities represented by rows is too great to be displayed in a single page As such the number of entities to display in a table is limited to a configurable maximum initially set to 20 per page In situations where the dataset exceeds this number the dataset is split into as many subsets as is required These subsets are then displayed in sepa
21. Floor Marine House Blaikies Quay Aberdeen AB11 5PB Telephone 01224 597987 Fax 01224 212862 Email cers mega gov uk Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 Login page Wrong Login Unsuccessful login will result in an Error Message Invalid username or password A or Password total of three login attempts are permitted before access to the system is denied pro Safer lives safer ships cleaner seas Nea Invalid username password STOP READ THIS IF YOU ARE NOT AN AUTHORISED USER OF AN MCA COMPUTER SYSTEM PROCEED NO FURTHER Use of the MCA s computer systems is governed by the MCA s Information Security Policy and its subordinate policies and procedures Failure to A comply with the MCA s policies and procedures may result in disciplinary action and may be an offence under civil or criminal law Security and performance of MCA systems are monitored Activity logs may be used as evidence in cases of failure to comply with MCA policy To obtain a copy of the relevant MCA policy and procedures please contact the CERS system support team YOU MAY LOGON ONLY IF YOU AGREE TO COMPLY WITH THE MCA S POLICIES AND PROCEDURES ee ee ee eee ee eee ee ee ee ee eee ee eee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ny i Login by entering your credentials below Username Password i CERS System Support MRCC Aberdee
22. Locode GBABD CERS Cancel a Voyage By clicking on the Cancel Voyage button you will first be asked to confirm that you want to delete the displayed Voyage through the use of a confirmation dialog box Only after you confirm your intention will the displayed Voyage be cancelled from the system The reason for this confirmation dialog is to prevent the unintentional loss of data 33 7 Port Waste Infringement reporting Introduction The requisite requirements for reporting are contained with The Merchant Shipping and Fishing Vessels Port Waste Reception Facilities Regulations 2003 SI 2003 No 1809 In essence the requirements specify that Port amp Harbour Authorities and Terminal Operators i e Port Waste Management Plan holders must immediately report vessels suspected of the following port waste infringements to the Maritime and Coastguard Agency a Failure of Master to provide Port Waste Notification information in specified timescales Regulations 11 2 and 11 3 plus Schedule 2 of SI 2003 No 1809 refer to the relevant Harbour Authority Terminal Operator prior to vessel arrival Regulation 17 of SI 2003 No 1809 refers b Failure of Vessel to deliver waste and or cargo residues ashore prior to departure if vessel not exempt or if vessel does not have sufficient spare waste storage capacity on board to be able to store waste likely to be accumulated on next voyage for delivery ashore at next port Regulations 12 1
23. Safer lives sater ships cleaner seas CERS PORT USER MANUAL Edition Number 0 Revision Number 3 Revision Date 17 December 2007 Prepared For Fi Le a mea Maritime and Coastguard Agency Prepared By Engineering Ingegneria Informatica S p A Defense amp Aerospace Division Via San Martino Della Battaglia 56 00185 Rome ITALY AN ENGINEERING Table of Contents 1 INFRODUGIIONA Gulli LL LR ILL 3 2 STARTING OF APPLICATION sd ssseaseedsesestendevesbadsascesecsuwese2dsebsesouseeees dssecevesdueesescdesescesabestosdcssecse 4 3 ENTERING A NEW ARRIVAL NOTIFICATION ccccscccsscccsscccccccccccsccccccccccccsccccccccscccccccscceees 12 4 ENTERING A NEW REPORTABLE DEPARTURE NOTIFICATION cccccccsccccccccccccccccccccccscees 19 5 REPORTING OF INFRINGEMENTS FOR NON REPORTABLE VOYAGES ccssccossscccsccccsscceees 26 6 CANCEL OR EDIT VOYAGE NOTIFICATIONS ccccosscccscccssccccccccsccscccccsccscccccsccsccccccccscccccccceees 31 7 PORT WASTE INFRINGEMENT REPORTING cccccscccssccsccccsccccccccccccsccccccccccccsccccecccsccccesccscceees 34 8 BULK CARRIER INFRINGEMENT REPORTING ccccscccsssccsccccccccccccsccccccccccccsccccecccscccccccscceees 36 9 VOYAGE MANAGEMENT sleale 38 10 VOYAGE DETAIL PAGE VOYAGE DASHBOARD cccccosssccssscccssccccsccsccccccccccsccccsccccsccccsescceees 42 11 INFRINGEMENT MANAGEMENT caccsbcccacccstcssccseotsacsevascesasccasncecssecesneceaacadenasubencekcacecesec
24. anoasseuee 47 12 LOGOUT AND TIME OUT PROCEDURES eessesssossesseossoosessesosoosessesosoosesseossoosossesssoosossessssosesses 53 APPENDIX I COMMON ICONS AND GRAPHICS e seeessseosssessssesssecssseosssecsssessssessseessseosseessssessssosose 54 APPENDIX II GENERAL PRINCIPALS seoosessesssossesseossossossesssossesseoseoosossessesosossessesssossessessssssesseo 55 APPENDIX III FLOW CHART DIAGRAMS ccccrrescsreresessesesesceneseseoseseesesenesseseseneeseseosesencesenesceneseo 58 1 Introduction The European Union EU through a variety of EU Directives has placed a requirement on Member States to work with the European Commission and co operate on data exchange by implementing a system to capture data on vessel movements dangerous cargoes vessel safety security information and the disposal of waste within European waters The EU wide system that will be used to satisfy the above requirements is called SafeSeaNet and MCA as the responsible National Competent Authority is tasked with developing and implementing a UK system that will report to SafeSeaNet and the European Commission The UK system that MCA is developing and implementing is called tte CONSOLIDATED EUROPEAN REPORTING SYSTEM CERS This document acts as a guide for working with the CERS SVD system Each single operation available to the user is described on the next chapters The Web application also possesses a help online system to provide the user with further d
25. ation has been entered along with any optional information you should click on the Save button to store the details in the system Validation of specific fields is carried out at this point to ensure that the mandatory fields have been filled and that all of the data entered is valid If at any point the User wishes to cancel the update they simply click the previous icon A confirmation dialog box will be presented requiring the User to confirm their intention in order to prevent the un intentional loss of unsaved data 29 New Non Reportable Voyage Step 3 Following the save operation the system will display the Voyage Detail page listing all of the details that have been entered At the top of this page a message will also be displayed within the Message Dialog component indicating the success of the operation Safer lives safer ships cleaner seas User PORT USER User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 oO ee ee E Hide Menu Cancel Voyage CO Voyage Detail Notifications mca v v Vessel Detail New Arrival Ship Name SCARY MARY New Reportable Call Sign SCARY MMSI Departure Flag GBI Year Built 2007 Reporting of G T 6902 Ship Type Infringements Voyages Voyage Detail Search by Date Voyage Type Non Reportable Persons on Board 4 Search by Vessel Port of Arrival ALLOA Port Berth E T A 17 12 2007 00 00 E T D 18 12
26. ay 6th of December 2007 ty Sonings Heip Logout ne Hide Menu gt Notifications Port Waste Infringement Vessel Detail Ship Name SCARY MARY xv Voyage Detail Port of Arrival ABERDEEN E T A 06 12 2007 20 00 i Port Waste Infringement Details Create Date 06 12 2007 Created By 501 Voyages Search by Date Search by Vessel 1234567 Update Date 06 12 2007 Updated By 501 INFRINGEMENTS Vv Failure to land delivery waste Deficiency Description Test infringement Next Port of Call CONTACT DETAILS Name Email Phone 4234234 Mobile test test FOLLOW UP Follow Up Code Follow Up Text denotes mandatory fields denotes that the field is wildcard enabled Feedback Prototype release 1 9 revision 4525 04 December 2007 Accessibility Terms amp Conditions of Use CERS Editing an Event Infringement Note The Infringement Edit forms as expected are almost identical to the forms that are used for creating the different types of Infringements with one exception the User that created and the User that last edited the event are displayed along with the respective dates SI Refer to Add New Event functionality for an explanation of the individual fields Once all of the mandatory information has been entered along with any optional information you should click on the Save button to store the changed details in the reposi
27. by Date cai P Port of Departure POOLE v ATD o0 w o0 x Next Port of Call LIVORNO Persons on Board 4 eva 10 12 2007 19 m 00 we ET D 11 12 2007 3 19 00 w Dangerous and Polluting Goods Information i Hazmat Information INF Ship Class If Applicable CLASS INF 1 Cargo Manifest Source O URL Contact Upload Surname johonny First Name Bellavita Location Locode 34123 Phone Fax Email denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS Reportable Departure notification with additional Dangerous and Polluting Goods Info NB If the vessel possesses an exemption from reporting dangerous and polluting goods notification this will be notified to the user through a warning message within the Message Dialogue Box 23 E Safer lives safer ships cleaner seas User FAdmin LAdmin User IP 127 0 0 1 Server IP 192 166 1 150 Thursday 6th of December 2007 Py Sotings Hel Logout A000 This Vessel is Exempt from providing Hazmat Notifications for this Voyage GG gt Hide Menu Home Reportable Departure Notification b Admin CERS Reportable Departure notification with Hazmat exemption Validation of specific fields is carr
28. cember 2007 CERS New Arrival notification Additional Dangerous And Polluting Goods info NB If the vessel possesses an exemption from reporting dangerous and polluting goods notification this will be notified to the user through a warning message within the Message Dialogue Box 16 Safer lives safer ships cleaner seas User FAdmin LAdmin IM User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 ity Settings Help Logout A This Vessel is Exempt from providing Hazmat Notifications for this Voyage E AE Arrival Notification CERS New Arrival notification with Hazmat exemption Admin If such a message appears on screen there is no requirement to complete the dangerous and polluting goods notification only the arrival notification 17 New Arrival The system will display a Summary page for the Arrival Notification that you have entered At notification the top of this page a message will also be displayed within the Message Dialog box indicating the success of the operation Mag Safer lives safer ships cleaner seas User PORT USER mca User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 Step 3 AE Hide Menu Home Summary of Notification Details Notifications i Vessel Identification New Arrival IMO 1234567 MMSI New Reportable Call Sign SCARY Ship Name SCARY MARY Departure Flag GBI Reporting of
29. ddition of Additional Notifications Remove icon clickable button that closes expandable sections permitting the removal of Additional Notifications Select icon clickable button that redirects the User to view additional details of an entity represented as a row within a DataGrid Tabular data Edit icon clickable button that redirects the User to edit the entity represented as a row within a DataGrid Tabular data Indicates that the Datagrid Tabula data has the paging feature enabled Indicates that the Datagrid Tabula data has the paging feature is not enabled Arrow Up icon indicates that the DataGrid Tabular data is sorted in ascending order by the column possessing the icon Arrow Down icon indicates that the DataGrid Tabular data is sorted in descending order by the column possessing the icon Calendar button Indicates that infringements are recorded against the voyage 54 Introduction Searching Wildcard APPENDIX II General Principals Throughout the CERS SVD system there is a consistent model used for permitting the User to carry out common functionality This section of the document will provide you details for the following functionalities Searching and use of wildcards Tabular data paging and sorting of information The CERS system provides multiple interfaces for searching different types of entities These search functions follow a similar process in order for the U
30. e of before proceeding Information Messages Displayed using a green background indicate that the last action performed by the User was completed successfully 10 Connection The Connection Status of the application is displayed within the upper right corner of the Status page to indicate to the User whether the application is maintaining a successful connection with the server This continuously monitors the connection to ensure that the server is running and that a viable network connection is present States Communicating with server when the User performs some action requiring interaction with the server this status message will be displayed until the interaction completes Communicating with cleaner seas Server User PORT USER User IF 127 0 0 1 l Server P 192 168 1 150 Thursday 6th of December 2007 Connection Lost should the internet connection fail for any reason the status message below will be displayed Should this happen the User should attempt to refresh the page or alternatively to return to the Home Page and Login in order to reestablish the connection Connection lost please cleaner seas refresh page to continue User PORT USER User IF 127 0 0 1 Server IP 192 166 1 150 Thursday oth of December 2007 1 3 Entering a NEW Arrival Notification Introduction New arrival notification Arrival Port Notifications must be entered onto CERS for 1 Every sea going me
31. eedback Prototype release 1 9 revision 4525 04 December 2007 CERS New Departure notification STEP 3 This page is composed of three main sections 1 The first section displays all of the Vessel details that were provided 2 The second section displays all of the Voyage details that were provided 3 The third section encapsulates the Additional Notification that has been provided The process of adding the Dangerous amp Polluting Goods Notification is now complete in order to provide another notification you should click on the previous icon ba after which you can begin from Step 1 again or alternatively you may Click the logout tab at the top right of the screen to exit from the system 25 5 Reporting of Infringements for Non reportable voyages Introduction Reporting Infringements The VIM Directive requires that fishing vessels traditional ships and recreational craft 245 m in length and merchant vessels 2 300 GT must provide an arrival notification prior to entry into ports of the Member States Smaller Vessels have no such arrival notification requirement but there remains a need for Users to be capable of adding Infringements against them In order to Report an Infringement you first have to add a new Non Reportable Voyage to the system First open the Notifications section of the collapsible Navigation Menu and then choose Reporting of Infringements 26 Step1 To insert a non reportable voyage si
32. epository Validation of specific fields is carried out at this point to ensure that the mandatory fields have been filled and that all of the data entered is valid If at any point the User wishes to cancel the update they simply click the cancel button A confirmation dialog box will be presented requiring the User to confirm their intention in order to prevent the un intentional loss of unsaved data 32 Cancel a In order to cancel a Voyage it must first be identified within system Once identified the Voyage Voyage Detail page provides Users who possess the required capability with the ability to delete the displayed Voyage shes Safer lives safer ships cleaner seas mca User IP 127 001 Server IP 192 168 1 150 Monday 17th of December 2007 Cs Heip Logout E METTI E CE Voyage Detail Notifications Cancel Voyage y Vessel Detail New Arrival New R bl Ship Name SCARY MARY IMO 1234567 ew Reportable Call Sign SCARY MMSI Departure Flag GBI Year Built 2007 Reporting of G T 6902 Ship Type Infringements Voyages Voyage Detail Search by Date Voyage Type Arrival Persons on Board 4 Search by Vessel Port of Arrival ABERDEEN Port Berth E T A 17 12 2007 00 00 E T D 18 12 2007 00 00 Last Port of Call AT D INF Ship Class 1 Hazmat Notification Details Cargo Manifest Details Surname USER URL Click to download First Name PORT Document Type Microsoft Doc Location
33. erous and Polluting Goods heading This will cause the DPG Notification form fields to be displayed which should then be completed as detailed below In order to collapse the Notification clicking on the remove icon E that appears in place of the add icon when expanded Once all of the mandatory information has been entered along with any optional information you should click on the Save button to store the details to the system Validation of specific fields is carried out at this point to ensure that the mandatory fields have been filled and that all of the data entered is valid If at any point the User wishes to cancel the update they simply click the previous arrow icon ba at the top left of the screen A confirmation dialog box will be presented requiring the User to confirm their intention in order to prevent the un intentional loss of unsaved data 15 Additional Information Dangerous and Polluting Goods Notification HAZMAT To add the Dangerous and Polluting Goods Notification HAZMAT you should expand the pertinent section by clicking the add icon provided within the heading This will cause the Notification form fields to be displayed which should then be filled In order to remove the Notification you should collapse the pertinent section by clicking on the remove icon El that appears in place of the add icon EJ when expanded The Dangerous and Polluting Goods notification requires the user to provide information
34. etail Contact details Should you have any problems accessing the system or require further information please contact Aberdeen MRCC on Telephone 01224 597987 Fax Number 01224 212862 Email cers mcga gov uk 2 Startingofapplication Starting the To begin with you should open an internet browser and navigate to the CERS start page Application https cers mcga gov uk cerssvd i MCA CERS Welcome Page Microsoft Internet Explorer File Edit view Favorites Tools Help ae Q ak QJ x a po Search Pe Favorites 4 lt j i Luo Address http localhost 8080 cerssvdjindex jsf vi Hoo Links 7 sh Safer lives safer ships cleaner seas mca MCA CERS Welcome Page i Please choose your preferred viewing mode Open Application in Full Screen Mode Open Application in Standard Mode This option removes the browser toolbars and This option maintains the standard browser toolbars provides optimum visibility for the application but reduces the amount of screen space available to the application Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 i l a Local intranet Application start page This screen offers 2 options 1 Full Screen Option When clicked a new customised window is opened through which the User can login to the system This new window is customised so that the standard menu bar toolbar and addres
35. g of G T 6902 Ship Type Infringements Voyages Voyage Detail Search by Date Voyage Type Arrival Persons on Board 4 Search by Vessel Port of Arrival ABERDEEN Port Berth E T A 17 12 2007 00 00 E T D 18 12 2007 00 00 Last Port of Call AT D INF Ship Class 1 Hazmat Notification Details Cargo Manifest Details Surname USER URL Click to download First Name PORT Document Type Microsoft Doc Location Locode GBABD Phone 01224592334 Fax 0035316204501 Email portevent mca co uk i List of Maritime Incidents There are no Maritime Incidents recorded against this esse i List of Events v A There are no Events recorded against this i List of Exemptions A There are no Exemptions recorded for this denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 2 1 revision XXXX 18 December 2007 CERS Voyage Detail Page Within the toolbar section at the top of the page buttons are also provided for the management of the Voyage including the ability to Edit the Voyage details and Cancel the Voyage from the system Please also note that expired Voyages that have already been completed can be neither edited nor canceled and in this situation these buttons will be disabled 43 Vessel details The Vessel Detail panel displays the details of the Vessel under consideration These
36. h are managed through the Voyages Menu within a self contained panel List of Events See Infringement management chapter 10 for more details on how to add the infringement 35 8 Bulk Carrier Infringement reporting Introduction The Merchant Shipping Safe Loading and Unloading of Bulk Carriers Regulations 2003 SI 2003 No 2002 implements in the United Kingdom Directive 2001 96 EC of the European Parliament and of the Council of 4 December 2001 establishing the harmonised requirements and procedures for the safe loading and unloading of bulk carriers They also implement Directive 2002 84 EC of the European Parliament and of the Council of 5 November 2002 amending the Directives on maritime safety and the prevention of pollution from ships in so far as that Directive relates to the 2001 Directive Article 7 c of the Directive requires terminal representative to notify the Master and also the Port State Control Authority i e Maritime and Coastguard Agency in the United Kingdom of apparent deficiencies noted on board a bulk carrier which could endanger the safe loading or unloading of solid bulk cargoes Article 10 of the Directive requires terminal representative to notify the Port State Control Authority i e Maritime and Coastguard Agency in the United Kingdom of damage noted on board a bulk carrier that could impair the structural capability or watertight integrity of the hull or the ship s essential engineering systems
37. h each of the records In order to view the complete set of data associated with these records they each possess an icon within the first column of the table By clicking this icon the particular record data will be retrieved and displayed to the User The functionality of tables varies throughout the application some permit the associated entities represented by rows to be viewed while others may provide the ability to manipulate the displayed data in some fashion Any functionality that is available to the User will be represented through the use of icons or checkboxes paired with action buttons The icons are usually self descriptive and to provide extra information to the User when the mouse pointer is positioned over an icon a tooltip is displayed beside the pointer to indicate the functionality associated with clicking that particular icon 57 APPENDIX III Flow Chart diagrams Introduction The following chapter includes a set of flowcharts representing the different use cases of the system This includes Port Users CERS SVD Start Application New Arrival notification New Departure notification Reporting of infringements for non reportable voyages Search Voyages By Date and By Vessel Edit or Cancel Voyage details Adding or editing Events PW Infringements and BCL Deficiencies Port User Overview Port Users CERS SVD Start application Open internet browser and navigate to CERS
38. ic Vessel To perform this query you should enter Voyage Dates to which you would like to limit the search and then click the Search button The resulting tabular list will present summary details of any Voyages that have been entered into the system that match your search criteria To proceed you should then choose the Voyage from the list by clicking on the select icon provided after which you will be directed the Voyage Detail page 41 10 Voyage detail page Voyage dashboard Introduction The Voyage Detail page represents a central point of the system through which most management functions relating to Voyages can be carried out as such it is also referred to as the Voyage Dashboard This page is composed of five main sections The first two sections pertain to the Vessel and Voyage details respectively The remaining three sections pertain to Maritime Incidents recorded against the Vessel and Infringements and Exemptions recorded against the Voyage 42 Voyage Detail Page Voyage Dashboard Safer lives safer ships cleaner seas Lu mca User PORT USER User IP 127 0 0 1 Server IP 192 169 1 150 Monday 17th of December 2007 ty Senings Heip Logout e Hide Menu Voyage Detail Notifications Vessel Detail New Arrival New R bi Ship Name SCARY MARY IMO 1234567 ew Reportable Call Sign SCARY MMSI Departure Flag GBI Year Built 2007 Reportin
39. ied out at this point to ensure that the mandatory fields have been filled and that all of the data entered is valid If at any point the User wishes to cancel the update they simply click the previous icon lt i A confirmation dialog box will be presented requiring the User to confirm their intention in order to prevent the un intentional loss of unsaved data 24 Reportable Departure Notificaion Step 3 The system will display a Summary page for the Notification that you have entered At the top of this page a message will also be displayed within the Message Dialog box indicating the success of the operation Safer lives safer ships cleaner seas User PORT USER User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 Coe The operation was successful and the NotificationhasbeensenttoSSN 2 Hide Menu Home Summary of Notification Details Notifications o i Vessel Identification New Arrival IMO 1234567 MMSI Mew Reportable Call Sign SCARY Ship Name SCARY MARY Departure Flag GBI Reporting of Infringements i Departure Information Voyages Portof Departure POOLE AT D Search by Date Search by Vessel Next Port of Call LIVORNO Persons on Board 4 E T A 10 12 2007 E T D 11 12 2007 i Additional Notifications denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use F
40. ions M v New Arrival Vessel Detail New R bi Ship Name SCARY MARY IMO 1234567 ew Reportable Call Sign SCARY MMSI Departure Flag GBI Year Built 2007 Reporting of G T 6902 Ship Type Infringements Voyages Voyage Detail search by Date Voyage Type Arrival Persons on Board 4 Search by Vessel Port of Arrival ABERDEEN Port Berth E T A 17 12 2007 00 00 E T D 18 12 2007 00 00 Last Port of Call AT D INF Ship Class 1 Hazmat Notification Details Cargo Manifest Details Surname USER URL Click to download First Name PORT Document Type Microsoft Doc Location Locode GBABD CERS Edit a Voyage By choosing to Edit the displayed Voyage you will be presented with the pertinent form for changing the details of the particular Voyage type represented i e By choosing to edit an Arrival type Voyage you will be presented with a form that permits for the changing of the Voyage details as well as the Additional Notifications should they be applicable to the Voyage type NB The Voyage Edit forms as expected are almost identical to the forms that are used for creating the different types of Voyages with one notable exception the Vessel Details are not editable Refer to previous chapters on creating Voyages for an explanation of the individual fields Once all of the mandatory information has been entered along with any optional information you should click on the Save button to store the changed details in the r
41. me PORT Document Type Microsoft Doc Location Locode GBABD Phone 01224592334 Fax 0035316204501 Email portevent mca co uk i List of Maritime Incidents A There are no i List of Events i List of Exemptions denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 2 1 revision XXXX 18 December 2007 CERS Infringements Management Through this panel a User will be able to view a list of all of the Events that have occurred in relation to the Voyage displayed They will also be able to record new Infringements against the Voyage The type of infringements include Port Waste Infringements Bulk Carrier Loading Deficiencies 47 The infringements are recorded in a similar fashion the Port Waste Infringement types will be used here as an example but the following discussion is equally applicable to the other Bulk Carrier Loading Deficiencies 48 Adding a New In order to record a new Event against a Voyage you should first choose the type of Event Event you wish to add from the Dropdown List of available infringements and click on the Add button Abas Safer lives safer ships cleaner seas User PORT USER 1 User IP 127 0 0 1 C a Server IP 192 168 1 150 Thursday 6th of December 2007 Fy Setings Help Logout 2 Hide Menu Create Port Waste Infringement Notificati
42. mply enter the Name of the Vessel and then click the Lookup button Safer lives safer ships cleaner seas User PORT USER User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 iy Sonings Heip Logout mca Hide Menu Reporting of Infringements i Vessel Identification Notifications New Arrival New Reportable In order to report an infringement you must first identify a vessel Departure Reporting of Perform a Lookup to identify the Vessel by name or click the arrow button above to skip this step Infringements Voyages Ship Name Quee Lookup Search by Date Search by Vessel 2 vessels found displaying 1 through 2 page 1 of 1 Ship Name Call Sign Flag State Ship Type A QUEEN ELIZABETH 2 GBTT GBI a QUEEN MARY 2 GBOM GBI denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS New Non Reportable Voyage STEP 1 Any Vessels matching the Ship Name or partial Ship Name that you provided will then be listed in a tabular format providing summary details that can be used for distinguishing and identifying the Vessel of interest To enter partial ship names use the character along with the ship name Example Writing in the ship name box Quee will return all the ships with name starting with the letters
43. n 4th Floor Marine House Blaikies Quay Aberdeen AB11 5PB Telephone 01224 597987 Fax 01224 212862 Email cers mcga gov uk Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 Login page wrong username or password Should access to the system be denied please contact Aberdeen MRCC details available on the first chapter of the user guide or available on the login page of the CERS application Organisation of the Home Page Following a successful login you will be presented with the CERS Home page Safer lives safer ships cleaner seas mca User PORT USER User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 ty Senings Help Logout Qj aD Hide Menu Home MCA CERS Home Page Notifications i CONSOLIDATED EUROPEAN REPORTING SYSTEM CERS Welcome to CERS Voyages CERS has been developed to assist the UK in meeting Member State obligations contained within the Directive establishing a Community vessel traffic monitoring and Information system Directive 2002 59 EC and related legislation namely to capture and exchange information with the other Members States to promote safe seas and protection ofthe maritime environment The EU wide system that will be used to satisfy the above requirements is called SafeSeaNet SSN and the UK Maritime amp Coastguard Agency MCA system that
44. om the Drop Down List to insert PW Infringements Bulk Carrier deficiencies Click on Ada button New infringement recorded in the system New Bulk Carrier Deficiency New PW infringement Insert PW Infringement Details Insert Bulk Carer Deficiencies Details Click on Save button 61 Port User Search Voyages Search Voyage By date Search Voyage By vessel From the Navigation menu From the Navigation menu Select Voyages gt Search by Select Voyages gt Search by date vessel Enter searching parameters and click on the Search button Enter searching parameters and click on the Search button Select voyage of interest from the tabular datagrid Make use of ordering paging if required Click the view detail icon pertinent to the voyage of interest Voyage 7 Select vessel of interest from the Not found tabular datagrid Make use of Change search parameters ordering paging if required Vessel Click the view detail icon Not found pertinent fo the vessel of interest Vessel found select Voyage of interest from the list of voyages in the tabular data Change voyage dates range search parameters Voyage found Voyage found Voyage detail page Voyage dashboard eee 62 Port User Edit or Cancel Voyage From the page toolbar click
45. ons Vessel Detail Voyages Ship Name SCARY MARY IMO 1234567 Search by Date Search by Vessel v Voyage Detail Port of Arrival ABERDEEN E T A 06 12 2007 20 00 i Port Waste Infringement Details INFRINGEMENTS M Failure to land delivery waste rc Deficiency Description Failure to notify Failure to pay mandatory charges Next PortofCall CONTACT DETAILS First Name Surname Phone Mobile Email denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS Adding a new Event Infringement This page is composed of three main sections The first two sections pertain to the Vessel and Voyage details They are unchanged from the Voyage Dashboard and are displayed simply to allow the User to identify what Voyage they are recording the infringement against The third section encapsulates the Infringement Details that should be provided in order to record the event These fields are defined as Checklist of Infringement Types Mandatory at least one must be chosen Deficiency Description Optional descriptive text of the Infringement Next Port of Call Optional choice from the Worldwide Port List E T A Optional date and time for Estimated Time of Arrival at the Next Port of Call 49 First Name Mandatory first name f
46. oose the Vessel from the list by clicking on the select icon provided 40 Search by Vessel Step 2 so Safer lives safer ships cleaner seas User PORT USER i User IP 127 0 0 1 C a Server IP 192 168 1 150 Thursday 6th of December 2007 Fy Setings Help Logout 2 Hide Menu gt Home Vessel Voyages List Notifications SE v Vessel Detail New Arrival Ship Name SCARY MARY IMO 1234567 New Reportable Call Sign SCARY MMSI Departure Flag GBI Year Built 2007 Reporting of G T 6902 Ship Type Infringements Voyages i Search Arrivals amp Departures Voyage Date From 06 12 2007 EER Voyage Date To 15 12 2007 Search by Date Search by Vessel d 2 voyages found displaying 1 through 2 page 1 of 1 Indicator Port of Arrival Port Berth ETA ETD Port of Departure W cy Dd LIVORNO 104 2 2007 19 00 11 2 2007 19 00 POOLE Q AP ABERDEEN 06 1 2 2007 20 00 084 2 2007 20 00 denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS Search Voyage By Vessel STEP 2 This page is composed of two main sections The first section displays the Vessel Details of the Vessel you have chosen The second section provides a search panel that can be used for searching the system for any Voyages that are recorded against the specif
47. or the point of contact Surname Mandatory surname for the point of contact Phone Mandatory phone number for the point of contact Mobile Optional mobile number for the point of contact Email Optional email address for the point of contact Once all of the mandatory information has been entered along with any optional information you should click on the Save button to store the details in the system Validation of specific fields is carried out at this point to ensure that the mandatory fields have been filled and that all of the data entered is valid If at any point the User wishes to cancel the update they simply click the cancel icon GA confirmation dialog box will be presented requiring the User to confirm their intention in order to prevent the un intentional loss of unsaved data 50 In order to edit an event already recorded against a Voyage it should first be identified through the List of Events panel and selected This will provide you with a detailed Event View and by clicking on the Edit button included within the toolbar section of the page you will be directed to Edit Infringement form for the specific event Editing an Event List of Events Create Date Event Type Deficiencies Follow Up l Text Test infringement CERS List of Events from the Voyage detail page Safer lives safer ships cleaner seas m User PORT USER User IP 127 0 0 1 Server IP 192 168 1 150 Thursd
48. otes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 1 9 revision 4525 04 December 2007 CERS New Departure notification STEP 1 The vessel details will be retrieved and displayed on screen Should the vessel not be found within the system this will be indicated through the Message Dialog Box providing you with the option to attempt a new query Simply click previous re enter data or alternately enter Vessel data relevant to one of the other two boxes 20 Reportable Departure Notification Step 2 sh Safer lives safer ships cleaner seas User PORT USER mca User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 sE Hide Menu Home Reportable Departure Notification Notifications _ i i Vessel Identification New Arrival as New Reportable IMO 1234567 MMSI EE Departure Call Sign SCARY Ship Name SCARY MARY Reporting of Flag UNITED KINGDOM Infringements Voyages i Departure Information Search by Date ui P Search by Vessel v AT D 00 amp 00 Next Port of Call LIVORNO Persons on Board 4 ETA 10 12 2007 3 12 00 m ETD 11 12 2007 3 12 00 L Dangerous and Polluting Goods Information denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Condition
49. rate pages that are accessible to the User though the Paging control that is provided 56 above these tables The Paging control will list the number of pages that are available and the User simply clicks on the relevant number to view the subset of data that is presented on that page The User also has the option of scrolling through the available pages using the indicator arrows provided s Safer lives safer ships cleaner seas mca User PORT USER User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 CESENA 2 Hide Menu Home Search by Vessel gt Notifications i Search Vessels Voyages IMO Ship Name search by Date Search by Vessa PAGING 91 vessels found displaying 41 through 60 page 3 of 5 TIRA a Ship Name Flag State IMO x JRS CAPELLA CYP 9329564 210111000 P3ZK9 N KINCRAIG GBI 9178020 222222222 MXNSS A MAERSK FORWARDER DIS 9034781 219376000 OYQBS x MAERSK VOYAGER NTH 9208007 246438000 PHDX X NAVION AKARITA BAH 9000948 311299000 CBFSS S NINA BAH 9156199 311026000 CENAS CERS Search tabula data paging component Additionally the User is presented with a control to disable enable this Paging functionality by simply clicking the icon displayed For most situations the rows of a table represent a list of records that are displayed in a tabular fashion with summary information to identify and distinguis
50. rchant vessel equal to or greater than 300 GT arriving at a UK port 2 Any sea going merchant vessel irrespective of size arriving at a UK port from outside the EU and carrying dangerous or polluting goods The operator agent or master of such a ship must provide the required port arrival notification to the port authority at least 24 hours in advance of ship arrival or at the latest at the time the ship leaves the previous port if the voyage time is less than twenty four hours or if the port of arrival is not known or it is changed during the voyage as soon as this information is available The port authority shall upon receipt input the port arrival notification received from the operator agent or master onto CERS In order to add a new Arrival Notification to the system you should first open the Notifications section of the collapsible Navigation Menu and then choose New Arrival 12 New arrival To insert an arrival notifications simply enter either the IMO MMSI or Call Sign of the notification Vessel of interest and then click the Lookup button Step1 Mae Safer lives safer ships cleaner seas User PORT USER User IP 127 0 0 1 mca Server IP 192 168 1 150 Thursday 6th of December 2007 ty Stings Help Logout cJ sE Hide Menu Home Arrival Notification Notifications na f i Vessel Identification New Arrival New Reportable To identify the Vessel please enter either the IMO
51. re hazmat notification to the port authority prior to departure of the vessel from the loading port or if the destination is unknown at departure then as soon as this information becomes available The port authority is the UK departure port if departing UK and is the UK arrival port if departing from a non EU port The port authority shall upon receipt input the departure hazmat notification received from the operator agent or master onto CERS In order to enter a departure notification of Dangerous or Polluting Goods HAZMAT to the system you should first open the Notifications section of the collapsible Navigation Menu and then choose Reportable Departure Notification 19 Reportable Departure Notification Step1 To insert a reportable departure notifications simply enter either the IMO MMSI or Call Sign of the Vessel of interest and then click the Lookup button mca Safer lives safer ships cleaner seas User PORT USER User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 ty Senings Help Logout y KA Hide Menu Home Reportable Departure Notification Notifications n s i Vessel Identification New Arrival di E To identify the Vessel please enter either the IMO MMSI or Call Sign and click the Lookup button eparture Reporting of IMO 1234567 MMSI Infringements Call Sign Voyages search by Date Search by Vessel den
52. regarding where Manifest details can be requested The user has three different options 1 Provide the WEB LINK to the Manifest details 2 Upload the Manifest details into the CERS system 3 Provide Contact details Also if applicable the license of the vessel according to the Safe Carriage of Irradiated Nuclear Fuel Code should be provided Maes Safer lives safer ships cleaner seas User PORT USER 1 User IP 127 0 0 1 C a Server IP 192 168 1 150 Monday 17th of December 2007 r My Setings Help Logout 2 Hide Menu Home Arrival Notification Notifications na l i Vessel Identification New Arrival a TRAE IMO 1234567 MMSI Departure Call Sign SCARY Ship Name SCARY MARY Reporting of Flag UNITED KINGDOM Infringements Voyages Arrival Information Search by Date Search by Vessel Port of Arrival ABERDEEN Port Berth Persons on Board ETA 17 12 2007 5 co v 00 v ET D 18 12 2007 00 m 00 v Last Port of Call ATD E 00 00 Dangerous and Polluting Goods Information i Hazmat Information INF Ship Class lf Applicable Cargo Manifest Source URL Contact Upload URL https Document Type denotes mandatory fields denotes that the field is wildcard enabled Accessibility Terms amp Conditions of Use Feedback Prototype release 2 1 revision XXXX 18 De
53. rt Next Port of Call the end point of the Voyage E T A estimated time of arrival to the Next Port E T D estimated time of departure from the Next Port Additionally Dangerous and polluting goods notification will be displayed should they have been provided For Non Reportable Voyages the details include Port of Arrival the end point of the Voyage Port Berth the berth at which the Vessel is docked E T A estimated time of arrival to the Arrival Port E T D estimated time of departure from the Arrival Port Last Port of Call the start point of the Voyage A T D actual time of departure from the last port 45 Infringement section Maritime incident section Exemption section From the infringement panel the User is be able to view a list of all of the infringements recorded in relation to the Voyage displayed They will also be able to record new Infringements against the Voyage see infringement management for more detail on how to record a new infringement i List of Events Create Date Event Type Deficiencies Follow Up Text Test infringement CERS List of Events Panel PW Infringements and BCL Deficiencies The Maritime incidents panel displays any maritime incident related to the vessel The user if required can view details of the incident by clicking on the detail icon present on the tabular data i LIST OF MARITIME INCIDENTS Incident Date Follow Up Mote 2
54. s bar that are part of the web browser are no longer displayed This recommended option provides the application with a cleaner interface and a larger display area 2 A direct link to the Standard Login page When clicked the User will be redirected to the Login page within the same browser window Click on either the viewing modes represented as monitor icons to proceed to the Login page of the CERS SVD application Logging in to To Login the Application Enter your login Username and Password 2 Click Login sid Safer lives safer ships cleaner seas mca MCA CERS Login Page STOP READ THIS IF YOU ARE NOT AN AUTHORISED USER OF AN MCA COMPUTER SYSTEM PROCEED NO FURTHER Use of the MCA s computer systems is governed by the MCA s Information Security Policy and its subordinate policies and procedures Failure to A comply with the MCA s policies and procedures may result in disciplinary action and may be an offence under civil or criminal law Security and performance of MCA systems are monitored Activity logs may be used as evidence in cases of failure to comply with MCA policy To obtain a copy of the relevant MCA policy and procedures please contact the CERS system support team YOU MAY LOGON ONLY IF YOU AGREE TO COMPLY WITH THE MCA S POLICIES AND PROCEDURES Login by entering your credentials below Username Password i CERS System Support MRCC Aberdeen 4th
55. s click on the save button located on the bottom of the page Changing Password To change your password simply fill in both Password and Password Verification fields Both fields must contain the same value Click the check box to confirm you wish to change your password Click on Save button when completed Help To obtain online help please click on the Help link This will open a new web browser page to access the online guide for using the application Logout Message Dialog Click on the Logout link when you want to exit from the system This will redirect you back to the login page Below the Header on each and every page there is a section devoted to providing continuous feedback to the User This Message Dialog displays information including Error Warning and Information messages to the User to provide them with feedback concerning their last action peo Safer lives safer ships cleaner seas User PORT USER User IP 127 0 0 1 Server IP 192 168 1 150 Thursday 6th of December 2007 Message dialog box ty Settings Help Logout se Hide Menu CERS Message dialog box Error Messages Displayed using a red background indicate that the last action failed and the User should read the message to understand what went wrong Warning Messages Displayed using an amber background indicate that there is information that the User should be awar
56. s of Use Feedback Prototype release 1 9 frevision 4525 04 December 2007 CERS New Departure notification STEP 2 This page is composed of three main sections The first section initially displays the Vessel details as retrieved by the system If appropriate you may amend the vessel details at this point IMO 7 digit unique IMO number for the Vessel MMSI 9 digit unique MMSI number for the Vessel Call Sign The Vessels Call Sign Ship Name Mandatory Vessel name Flag State Mandatory choice of registered flag state NB At least one of the IMO or MMSI numbers must be entered The second section provides a form defining the details that should be entered in order to record a new Dangerous amp Polluting Goods Notification These fields are defined as Port of Departure Mandatory choice from the UK Port List 21 A T D Optional date and time for Actual Time of Departure from the Last Port of Call Next Port of Call Mandatory choice from the Worldwide Port List Persons on Board Mandatory number of people of board E T A Mandatory date and time for Estimated Time of Arrival E T D Optional date and time for Estimated Time of Departure The third section encapsulates the Dangerous amp Polluting Goods Notification information To add the Notification you should expand the the section by clicking the add icon Ed to the left of the heading This will cause the Notification form fields
57. sent events that have occurred in relation to a specific Voyage and as such are managed through the Voyage Dashboard within a self contained panel List of Events See Infringement management chapter 10 for more details on how to add the infringement di 9 Voyage Management Introduction Arrival and Departure Notifications along with Non Reportable Voyages define the central entities of the CERS system In fact almost all functions within the system are carried out by manipulating the Voyage information and associating them with the other details including Infringements and Exemptions etc The first step in managing any particular Voyage recorded by the system is to retrieve the Voyage of interest and to achieve this two separate search interfaces have been provided Search by Date and Search by Vessel The chapter will explain you 1 How to search for your Voyage of interest by date 2 How to search for your Voyage of interest by first searching for the vessel 38 Search by In order to search the system for a Voyage based on the Voyage Date you should first open Date the Voyages section of the collapsible Navigation Menu and then choose Search by Date You will then be presented with a screen that can be used for searching the system for the recorded Voyages To perform this query you should enter Ports of Call and the Voyage Dates to which you would like to limit the search and then click the Search button Meg Safer lives
58. ser to gain familiarity with the system The process involves the User specifying certain search criteria that are used for narrowing the search results and once these criteria have been specified the User clicks on the Search button A useful function that is provided in certain search forms where it is deemed appropriate is the use of Wildcard enabled fields These fields permit the User to specify a part of the search term that they wish to use and to precede or follow this term with the Wildcard character By doing so the system will return results that contain the partial term that was entered NB The Wildcard character that is used by the system is the character and Wildcard enabled fields are indicated by the Wildcard icon Validation of specific fields is carried out at this point to ensure that the mandatory fields have been filled and that all of the data entered is valid The results of the search operation will then be displayed in the familiar tabular format providing the User with summarised data for each entity returned that can be used for distinguishing and identifying the pertinent record Safer lives safer ships cleaner seas User PORT USEH Weer IF 127 0 0 1 Sura IP THA 168 1 1851 Thursday Gth of December 2007 Ka Aide helena Search by Vessel ci Search vessels Notihicatians Voyages Search by Cale LINE fom vessels found displavang 1 through 2 page 1 off Ship Mame Flag
59. t New Departure Unsuccessful Vessel Enter IMO or MMSl Not found or Call sign Click Lookup Successful Vessel found Complete departure notification section Additional Notifications Click on Save button Notification is sent Summary notification displayed End of session Unsuccessful Vessel Not found Conflict of data Alter as appropriate Glick Previous re enter data relevant and complete departure notification section with the information you have to one of the other boxes Successful Vessel identified Successful details entered Additional notification Click and open Hazmat notification panel and enter information requested Select from URL Upload Contact 60 Port User Reporting Of Infringements Reporting of infringements Non Reportable Voyages From the Navigation menu Select Notification gt Reporting of infringements Enter Ship name and Click Search use Yo wildcard for partial name seraching Unsuccessful Vessel Not found 9a Select vessel from the tabular datagrid IC TOUNO INGON ee identification details Successful Vessel found Successful vessel details Complete arrival notification section entered Click on Save button Voyage detail page Voyage dashboard Add infringement Session complete From the List of Events panel Select fr
60. tory Validation of specific fields is carried out at this point to ensure that the mandatory fields have been filled and that all of the data entered is valid If at any point the User wishes to cancel the update they simply click the cancel icon Gi A confirmation dialog box will be presented requiring the User to confirm their intention in order to prevent the un intentional loss of unsaved data 52 12 Logout and time out procedures Logout Time out To logout from the application you can click on the Logout tap situate on the top left corner of the page This will redirect you back to the login page You can now close safely your internet web browser If you don t use the web application for more than 20 minutes the system will automatically log you out To login again simply click on the login link that will bring you to the login page of the application 53 Icon no Wag E fag l APPENDIX I Common Icons and Graphics Meaning Wildcard icon indicates that the field is wildcard enabled Mandatory icon indicates that the field is required in order to proceed Previous Cancel icon clickable button that returns the User to the previous page Next icon clickable button that allows the User to skip the current step Print icon clickable button that opens the Print Dialog box for printing the current page Add icon clickable button that opens expandable sections permitting for the a
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