Food Protection Mobile
Contents
1. 52 BUBBLEGUM CONCESSIONS ELEPHANT EA 8521 EAST AVENUE CANDY 101 KEEWAYDIN DRIVE 26 4 The FIND tab on the Mobile window is for finding a Mobile You can browse through the grid to find a name or type the name in the Enter Name License or Street Address field and then press the Enter key on your keyboard To find a Mobile by License click the radio button labeled by License and then enter the license number To find a Mobile by Street Address click the radio button labeled by Street Address and enter the street address BILLS AUTO SERVICE 3 _ 36244 145 Click the Add button to enter Mobile Once you click the button you have entered a Mobile record You do not have to click the Add button again after you have entered the information Mobile LUKE S LEMONADE Find Mobile Licensing Information Standard Inspection Plan Review E mail GIS GPS LI RFE Endorsement License pz Catering Seasonal RFE FSO Endorsement 154 Name of Food Service Operation Name of Operator LUKE S LEMONADE LUKE GILMORE Street address City State Zip code 1248 OAK DRIVE MENTOR M oH X 44159 M Phone Fax Name of individual certified in food protection Certificate 1 555 221 1511 1 555 221 1611 LUKE GILMORE 2005002 Mailing address for annual Renewal if different than above Name of pa2. Chose the fee code for the Mobile filled out once fee code is selected filled out once fee code is selected filled out once fee code is selected filled out by running delinquent letters If you check the Private Water check box a water fee will appear if you have defined one in the fee table filled out once fee code is selected filled out once a license fee is printed Date permit issued Date the permit was paid Receipt number for the permit Check if there is no late fee filled out once fee code is selected Enter your last three inspection dates Check if the mobile has public water supply Check if the mobile has private water supply Inspector s code and name Reason code and description Political subdivision code and political subdivision Used only if you have defined districts for Inspectors Check if the FSO RFE is out of business Enter the out of business date Enter your notes Opens the print menu Click to modify the information on the page Standard Inspections Standard Inspections 3 Mobile 722 LUKE S LEMONADE Plan Review E mail GIS GPS Physical Facilities Poisonous or Toxic Materials Special Requirements Violation s Comment s FSO RFE Management and Personnel Food Equipment Utensils Linens WVater Plumbing and Waste Category Description Inspection time Travel Time Standard Update Follow up Foodborne Complaint Consu
3. Critical Print Delete Inspection Add Inspection Modify To enter a violation click on the appropriate check box for the violation In the example above we are going to click on Food 3 4 Limitation of growth of organisms When the violation is checked the Food Protection Inspection rules table will open seen on the next page If the violation is critical check the Critical check box before clicking the violation This will preface the violation on the Violations Comments with Critical Violation 10 Food Service Operation Rules Search View Reset Checks add Title 03 4 Frozen food temperature and time control Food Limitation of Growth of Organisms of Public Health Cc 103 4 B Potentially hazardous food slacking Food Limitation of Growth of Organisms of Public Health Cc 03 4 Thawing temperature and time control Food Limitation of Growth of Organisms of Public Health Cc 034 Cooling temperature and time control Food Limitation of Growth of Organisms of Public Health Cc 034 E Cooling methods temperature and time control Food Limitation of Growth of Organisms of Public Health Cc 03 4 F Potentially hazardous food hot and cold holding Food Limitation of Growth of Organisms of Public Health Cc 03 4 Ready to eat potentially hazardous food date mar Food Limitation of Growth of Organisms of Public Health ci 03
4. ready to eat potentially hazardous food prepared and held in a food service operation retail food establishment for more than twenty four hours shall be clearly marked to indicate the date or day by which the food shall be consumed on the premises sold or discarded based on the temperature and time combinations specified below The day of preparation shall be counted as day 1 fal The fand is maintained at a temneratiire nf fortv nne denrees Fahrenheit denrees Celsius nr less Inspected by R SJSIT 19 HANFORD DIXON 45459 Rules Received by Title Delete Inspection Add Inspection Modify Field Button Description Violation s Comment s Displays the selected rules from the Violations tab along with your comments Inspected by Choose the inspector who performed the inspection R S SIT Received by Enter the person who received the inspection form Title Enter the title of the person who received the information Rules Click to open all inspection rules Spell Check Click to perform a spell check on your comments In the Violations Comments Section F2 key will produce squared symbol F3 key will produce degree symbol If there are no violations press F4 with the cursor in the Violations and Comments section and No violations at time of inspection will appear You will not have to print out the second page for a standard inspection A small box will appear on the first Standard Inspection page
5. with that comment in it 14 Plan Review Mobile LUKE S LEMONADE Plan Review Find Mobile Licensing Information Standard Inspection Plan Review E mail GIS GPS Plan Type EQUIPMENT CHANGE Code Descript Application Made Submitted Approved Disapproved 09 26 2005 09 26 2005 10 04 2005 if Local fee Date Paid Receiptt vo M MOBILE 70 00 09 26 2005 Inspector Opening Insp 30 Day Follow up Resubmitted 19 M HANFORD DIXON if if ff Notes On this screen you can enter your Plan Review for your Mobile Field Button Plan Type Application Made Submitted Approved Disapproved Code Descript Local Fee Date Paid Receipt Inspector Opening Insp 30 Day Follow up Resubmitted Notes Description Choose the type of plan Enter the date that the application was made Enter the date that the application was submitted Enter the date that the application was approved Enter the date that the application was disapproved Choose the fee code Automatically filled out Automatically filled out Enter the date that the application was paid Receipt for the Plan Review Press Ctrl R for receipts Choose the inspector Enter the date of the opening inspection Enter the date of the 30 day follow up Enter the date the review was resubmitted Enter your notes on the plan review GIS GPS c GIS GPS Mobile LUKE S LEMONADE Find Mobile Lice
6. 4 Ready to eat potentially hazardous food disposit Food Limitation of Growth of Organisms of Public Health Cc 03 4 t Time as a public health control Food Limitation of Growth of Organisms of Public Health Cc 034 Variance requirement Food Limitation of Growth of Organisms of Public Health Cc 034 Reduced oxygen packaging criteria Food Limitation of Growth of Organisms of Public Health Cc Add Rules Add Rules and Close Close For your inspections you have the ability to view the rules Check the box for the appropriate code that was violated to add to your inspection form You may also search all 03 4 rules by typing a key word in the field box and clicking the Search button This will display all rules that the key word has found You may view a rule by clicking on the row and then clicking the View button When finished click the Add Rules and Close button Field Button Description Search Click to search for a key word entered in the field to the left View Click to view the selected rule Reset Checks Click to view all rules used after a search Add Check to add the rule to the inspection form Add Rules and Close Click to add the rules to the inspection and to close the rules window Close Click to close the rules window 11 Equipment Utensils Linens Water Plumbing and Waste l3 Mobile 722 LUKE S LEMONADE Find Mobile Licensing Information Standar
7. ERING Jerv DATE ISSUED FSM DATE_ISS DATE PAID FSM DATE_PAID E MAIL BUSINESS OPERATOR FBM E MAIL E MAIL BUSINESS OWNER FSM E MAIL BOW E MAIL CHAIN OWNER FSM E MAIL CO D E MAIL MANAGER FSM E MAIL MGR E MAIL OTHER FSM E MAIL FX SAX FSO FSM RFSO FSO ENDORSEMENT FSM RFSOE FEE CODE FSM FEECC FEE DESCRIPTION FSM DESCRIPT GIS PREFIXDIRECTION FSM GIS_PRE_DIR GIS PREFIX FSM GIS_PRE_TYPE GIS STREET FSM GIS_STRT GIS STREET FSM GIS_STRT_NO GISISTREET SUFFIX FSM GIS_STRT_SUF m 4 The Field names listing can be very useful in determining what fields you wish to utilize to merge data for letters or when creating adhoc reports The Field Name column is used to merge data into letters Enter the field name in capital letters in the body of the letter surrounded by asterisks no spaces between asterisks and field name 27 Food Service Operation Rules Add Delete Modify Add Delete Modify Food Service Operation Rules gt Rules 07 0 STATE OF OHIO UNIFORM FOOD SAFETY CODE AND DEF STATE OF OHIO UNIFORM FOOD SAFETY CODE AND DEFI Merno 020 DETERMINATION OF THE PRIMARY BUSINESS OF A A WHEN THE ACTIVITIES OF A RETAIL FOOD ESTABLISH 02 0 DETERMINATION OF THE PRIMARY BUSINESS OF A ACII G THE LICENSOR SHALL CONSULT WITH THE LICENSE 02 0 DETERMINATION OF THE PRIMARY BUSINESS OF A FAC
8. Food Protection Mobile VE S n TM Sw S User s Manual Food Protection Health District Information System HDIS Windows Ver 4 0 Copyright 1998 by CHC Software Inc All Rights Reserved CHC Software Inc Health District Information Systems helpdesk hdis org Table of Contents 1 About This Manual 1 a hacen 2 eot ate annotate uns 4 Licensing Information sssseus 6 Standard Inspections e eccsssese 8 Plan HeVIQW 15 GIS GPS ese 16 Print BUON 17 How to Void a License niinc ees suce nsa 18 cte 19 Maintenance Add Delete Modify Tables 21 Introduction This program is designed to assist you in organizing a systematic approach to entering your mobiles and provides accurate up to date records within your health district Please review the manual carefully to obtain the maximum benefits Little or no prior computer experience is necessary to operate this program About This Manual The Food Protection Module is simple to use The maximum benefit with the least time spent will be obta
9. GRAPHICS DO NOT MAKE THE NAME LONGER THAN 8 CHARACTERS plus the extension Example NAPAVER BMP In HDIS open the Profile window under MAINTENANCE of the main menu Click the MANAGEMENT tab and enter the name of the signature file in that field Proceed to print a license on a blank sheet of paper as a test When complete copy the file to your server in the H HDIS GRAPHICS directory assuming your data is on the H disk drive Then have everyone do an UPGRADE to download that file to their C drive 20 Maintenance Add Delete Modify Tables ci Maintenance Remote Laptop Health District Information System Food Protection Reports Browse List Export Count Graph Return Add Delete Modify Tables 4 Fees FSO RFE Export Import Food Protection Files Fees Mobile Field Names Fees Temporary Food Service Operation Rules Fees Vending General Profile Inspectors Letters Political Subdivision Printer Setup Reindex Pack Food Protection Data Files Receipts Receipts Payin Report oar KBr The maintenance menu contains a list of the tables that you can modify for your program 21 Cs Fees Mobile Add Delete Modify Mobile Fee Table LNSCR 22152 2255 ea Close DP DUPLICATE 0 00 0 00 MO MOBILE aT 00 020 E Field Button Code Description Local Fee State Fee Inspection Close Add New Fee Delete Fee Blank Cert Ind
10. ILJC IF THE LICENSORS OF FOOD SERVICE OPERATIONS 02 1 MANAGEMENT AND PERSONNEL EMPLOYEE HEALTH 0 DISEASE OR MEDICAL CONDITION RESPONSIBILITY 02 1 MANAGEMENT AND PERSONNEL EMPLOYEE HEALTH DISEASE OR MEDICAL CONDITION EXCLUSIONS 02 1 MANAGEMENT AND PERSONNEL EMPLOYEE HEALTH C REMOVAL OF EXCLUSIONS AND RESTRICTIONS Memo 02 1 MANAGEMENT AND PERSONNEL EMPLOYEE HEALTH D RESPONSIBILITY OF A FOOD EMPLOYEE OR AN APPLI Memo 02 1 MANAGEMENT AND PERSONNEL EMPLOYEE HEALTH E REPORTING BY THE PERSONIN CHARGE Memo 022 MANAGEMENT AND PERSONNEL PERSONAL CLEANLING A HANDS AND ARMS CLEAN CONDITION Memo 022 WANAGEMENT AND PERSONNEL PERSONAL CLEANLING G HANDS AND ARMS CLEANING PROCEDURE Memo 022 MANAGEMENT AND PERSONNEL PERSONAL CLEANLING C HANDS AND ARMS WHEN WASH Memo 222 WANAGEMENT AND PERSONNEL PERSONAL CLEANLING D HANDS AND ARMS WHERE TO WASH Memo 222 WANAGEMENT AND PERSONNEL PERSONAL CLEANLING E HAND SANITZERS 02 2 MANAGEMENT AND PERSONNEL PERSONAL CLEANLING P FINGERNAILS MAINTENANCE Memo 02 2 MANAGEMENT AND PERSONNEL PERSONAL CLEANLING G JEWELRY PROHIBITION memo 02 2 MANAGEMENT AND PERSONNEL PERSONAL CLEANLING H OUTER CLOTHING CLEAN CONDITION Memo 02 3 MANAGEMENT AND PERSONNEL HYGIENIC PRACTICES FOOD CONTAMINATION PREVENTION EATING DRINHMemo 02 3 MANAGEMENT AND PERSONNEL HYGIENIC PRACTICES 8 F
11. OOD CONTAMINATION PREVENTION DISCHARGES Memo 02 3 MANAGEMENT AND PERSONNEL HYGIENIC PRACTICES HAR RESTRAINTS EFFECTIVENESS Memo 523 MANAGEMENT AND PERSONNEL HYGIENIC PRACTICES D ANIMALS HANDLING PROHIBITION 224 WANAGEMENTAND PERSONNEL SUPERVISION A PERSON IN CHARGE ASSIGNMENT OF RESFONSIBIL Memo 024 MANAGEMENT AND PERSONNEL SUPERVISION 8 PERSON IN CHARGE DEMONSTRATION OF KNOWLE Memo Field Button Title Code Rules Close Add Button Delete Button Print Print Delete Add Description ODH rule number ODH Rule Name ODH Rule Paragraph Double click to view rule Closes the table Adds an operation rule to the table Right click to delete a highlighted entry Prints the list 28 As General Profile General Profile Health Department Lake County General Health District Division Address Address2 Po City Painesville State Zip County Lake Phone 1 440 350 2543 xep FederalTaxID Commissioner Location CAHDISIDATA 2004 2003 2002 2001 2000 1999 1998 Make Checks Payable to Close The General Profile allows you to fill out the basic information regarding your health department 29 Food Protection 7 General Profile Demographics General Management Environmental Community amp Public Health Service
12. RFE Licenses F5O License Report List List Audit List by Inspectors The Mobile Food Protection program has a set of pre defined reports to choose from Each report will ask for From date issued and To date issued This is to prevent printing a report for a Mobile that is Out of Business or that did not apply for a license Mobile Report Options for Applications Output to From date issued if Application year 2005 To date issued Printer m Preview You may preview the report before printing Also you have the ability to use filters to build a query Reports Filing Labels Prints out filing labels for your Mobiles Letters Applications Generates application letters for each Mobile 19 Report Description Applications This will generate applications for each Mobile Envelopes Location Addresses envelope to the location of the Mobile Envelopes Mail To Addresses envelope to the mail to field of the Mobile Labels Locations Generates mailing labels to the location of the Mobile Labels Mail To Generates mailing labels to the mail to field of the Mobile You may set these letters up in the Maintenance menu Letters Delinquent Generates delinquent letters for each Mobile After printing these letters you will be asked to update the late fee You may set these letters up in the Maintenance menu Letters Hearings Generates hearing letter
13. d Inspection Plan Review E mail GIS GPS Physical Facilities Poisonous or Toxic Materials Special Requirements Violation s Comment s FSO RFE Management and Personnel Food Equipment Utensils Linens Water Plumbing and Waste 4 0 Materials for construction Critical 5 0 Water Critical 4 1 Design and construction Critical 5 1 Plumbing system Critical 4 2 Numbers and capacities Critical 5 2 Mobile water tank Critical 4 3 Locations and Installation Critical 5 3 Sewage liquid waste Critical 4 4 Maintenance and operation Critical 5 4 Refuse recyclables Critical 4 5 Cleaning of equipment and uten Critical 4 6 Sanitizing of equipment and uten Critical 4 7 Laundering Critical 4 8 Protection of clean items Critical Print Delete Inspection Add Inspection Modify This page displays rules 4 0 thru 5 4 12 Physical Facilities Poisonous or Toxic Materials Special Requirements l3 Mobile LUKE S LEMONADE Find Mobile Licensing Information Standard Inspection Plan Review E mail GIS GPS FSO RFE Management and Personnel Food Equipment Utensils Linens Water Plumbing and Waste Violation s Comment s Physical Facilities 6 0 Materials for construction Critical 8 3 Bulk water machine criteria Critical 6 1 Design construction Critical 8 4 Acidified white rice prepara
14. d keeping billing and information management needs Select Environmental Health T vd Select Food Protection GN Remote Laptop Health District Information System Management Services Community and Public Health Services Vital Statistics Maintenance About Exit Beaches Daily Work Sheets Manufactured Home Parks Marinas Mosquito Control Open Burning Parks Camps Payin Reports Plumbing Pool Spa Special Use Pool Private Water Systems Public Health Nuisances Rabies Control Receipts School Inspections Sewage Disposal Solid Waste User Defined Databases Tattoos and or Body Piercing Operation A Mobile 2 Remote Laptop Health District Information System 842121415251 Reports Browse List Export Count Graph Maintenance Return C gt vending Entering a Mobile Mobile Find Mobile Licensing Information Standard Inspection Plan Review E mail GIS GPS by Name C Licence C by Street Address Enter Name License or Street Address AVCIN CONCESSION 7840 MOUNTAIN ASH DRIVE 11 BILLS AUTO SERVICE i1 36244 VINE STREET BILLS AUTO SERVICE 2 36244 VINE STREET 3 BILLS AUTO SERVICE 4 36244 VINE STREET BREAK TIME CATERING 106 OLIVE STREET BUBBLE GUM CONCESSIONS UNIT 1 8521 EAST AVENUE 80 BUBBLE GUM CONCESSIONS UNIT 2 8521 EAST AVENUE 46 BUSSLEGUMCONCESSONS wveNue 134 BUBBLEGUM CONCESSIONS S 7 8827
15. ined if you start at the first page of this manual and follow the directions exactly as you enter the first record in your computer Square boxes in this manual surround the key that you are to press on your keyboard As an example when you read press the enter key on your keyboard The word TYPE is followed by bracketed instructions of what to type into a field Note For Technical Support email helpdesk hdis org Navigation Whenever you see one A Click the left side of your mouse once Gy Whenever you see two A click the left side of your mouse twice Navigation Keys For Entering Information or ENTER to move to next field or to go back one field R places you in the receipt screen Editing Keys deletes one character left of cursor deletes one character inserting amp overwriting modes When you see a pull down field click the arrow to the right to view all your choices Starting HDIS MICROSOFT Windows Users Start Programs Health District Info Systems HDIS Health District Information System Menu Bar Health District Information System Management Services Environmental Health Community and Public Health Services Vital Statistics Maintenance About Exit HDIS Health District Information System has several different modules designed to assist your health district in its day to day operations The Food Protection module is a great addition to these modules and simplifies your recor
16. ividuals Blank Range of Audit s Zero All Late Fees Update New Fees Print Add New Fee Delete Fee Blank Cert Individuals Blank Range of Audit s Zero All Late Fees Update New Fees Print Description Enter the code of the fee Enter the description of the code Enter your local health department fee Enter state fee Enter the inspection interval Closes the table Adds a new fee to the table Deletes the highlighted fee Click this button before printing applications for the coming year It will zero any late fees from the previous year Updates all Mobiles based on the fees in the fee table Prints a list of fee codes 22 Cs Inspectors Add Delete Modify Inspector Table NENNEN ALABURDA JUSTIN AMENDOLA JIMMY BARRETT MARY COHN LINDA COONEY TERRY GILMORE JACKIE HANKS TOM o INOLONGEREMPLOYED 97 PENBERTHY DAN 65 RADIGAN GEOROE aaa ab Re zi eo eme 2Ii l P 2 e e eue RADIGAN SEAN STOREY yonn 8 TAYLOR scor o Field Button Description Code Enter a code for the inspector Name Enter the name of the inspector District Enter the inspector s district optional Close Button Closes the table Adds Button Adds an inspector to the table Delete Button Deletes a highlighted entry Print Button Prints the
17. list Update Inspectors Use this to assign inspectors by political subdivision 23 Ci Political Subdivision W Add Delete Modify Political Subdivision Table e 0 E E for 2 Jo 05 08 08 09 po m2 ps NU 18 N ho gt r Field Button Subdivision Close Button Add Button Delete Button Print Code Subdivision WILLOWICK CITY WICKLIFFE CITY WILLOUGHBY HILLS CITY ILLOUGHBY CITY ASTLAKE CITY AINESVILLE CITY ENTOR CITY WEST KIRTLAND CITY MENTOR ON THE LAKE CITY WAITE HILL VILLAGE IMBERLAKE VILLAGE IRTLAND HILLS VILLAGE RAND RIVER VILLAGE AIRPORT HARBOR VILLAGE ORTH PERRY VILLAGE ERRY VILLAGE ADISON VILLAGE LAKELINE VILLAGE ONCORD TOWNSHIP ERRY TOWNSHIP EROY TOWNSHIP MADISON TOWNSHIP Description Enter the code of the subdivision Enter the subdivision Closes the table Adds a code to the table Deletes a highlighted entry Prints the list 24 Export Import Food Protection Clients Export Import Food Protection Clients Export Food Protection Clients to Server The Export Import function allows you to take your Mobile Food Protection data out of the office on your laptop If you would like to use a laptop for your inspections please contact CHC Software at helpdesk Qhdis org to order your Remote Lap Top CD ROM 23 Food Protection Lap T
18. ltation Prelicensing 30 Day Other specify Follow up Date if required Sample Date result if required Print Add Inspection Modify To enter a standard inspection click the Add Inspection button and enter the inspection date Mobile LUKE S LEMONADE Find Mobile Licensing Information Physical Facilities Poisonous or Toxic Materials Special Requirements Standard Inspection Plan Review E mail GIS GPS Violation svCommenti s RFE Management and Personnel Food Equipment Utensils Linens VVater Plumbing and Waste Category Description MOBILE Standard Consultation Follow up Date if required Ij Follow up Prelicensing 30Day Date 09 26 2005 Foodborne Complaint Other specify Inspection time min Travel Time min Sample Date result if required if Delete Inspection Add Inspection Modify Field Button Category Description Date Inspection Time min Travel Time min Standard Update Follow up Food borne Complaint Consultation Prelicensing 30 day Other specify Follow up Date if required Sample date result if required Description Automatically filled out Enter the date of the inspection Enter the inspection time in minutes Enter the travel time in minutes Check if this is a standard inspection Click to update the last three inspection dates on the Licensing I
19. nformation page Check if this is a follow up inspection Check if this is a food borne inspection Check if this inspection is due to a complaint Check if this is a consultation inspection Check if this is a follow prelicensing inspection Check if this is a follow 30 day inspection Check if this is an Other type of inspection and enter the kind of inspection in the field to the right Enter the follow up date for an inspection if it is required Enter the sample date result if required Management and Personnel Food Mobile LUKE S LEMONADE Find Mobile Licensing Information Standard Inspection Plan Review E mail GIS GPS Physical Facilities Poisonous or Toxic Materials Special Requirements Violation s Comment s FSO RFE Management and Personnel Food Equipment Utensils Linens Water Plumbing and Waste Management and Personal Food 2 1 Employee health Critical 3 0 Safe unadulterated and honestly pres Critical 2 2 Personal cleanliness Critical 3 1 Sources specification containers Critical 2 3 Hygienic practices Critical 3 2 Protection from contamination after Critical 2 4 Supervision Critical 3 3 Destruction of organisms Critical iv Limitation of growth of organisms Critical 3 5 Identity presentation on premise labeling Critical 3 6 Discarding or reconditioning unsafe Critical 3 7 Special requirements for highly sus
20. nsing Information Standard Inspection Plan Review E mail GIS GPS E mail Business Owner Business Owner Manager Chain Owner Global Information System Prefix Prefix Street Prefix Street Direction Type Street name Suffix Direction foe lw Global Positioning System Latitude Decimal Value Longitude Decimal Value EE GIS GPS tab allows you to enter your GPS coordinates for mapping purposes Field Button Description Business Owner Enter the email address of the business owner Business Operator Enter the email address of the business operator Manager Enter the email address of the manager Chain Owner Enter the email address of the chain owner Other Enter any other important email address Street automatically filled out when you enter the address Prefix Direction automatically filled out when you enter the address Prefix Type automatically filled out when you enter the address Street Name automatically filled out when you enter the address Street Suffix automatically filled out when you enter the address Prefix Direction automatically filled out when you enter the address Latitude Decimal Value Enter the latitude DECIMAL value of the location Longitude Decimal Value Enter the longitude DECIMAL value of the location Modif Click to modify the information on the page 16 Print Application Applicaiton year 2005 License Preview C Pri
21. nt Print Button C Envelope Food Service Operation OK C Envelope Parent Company or Owner C FSO RFE Inspection Report both C FSO RFE Inspection Report standard only C FSO RFE Inspection Report continuation only C Food Plan Review Report Print The print button is available on all the tabs Note The licenses will print out on your preprinted license paper Field Button Application Application year License Envelope Food Service Operation Envelope Name of Parent Company or Owner FSO RFE Inspection Report both FSO RFE Inspection Report standard only FSO RFE Inspection Report continuation only Food Plan Review Report Description Prints out an application form To print a blank application right click the OK button Specify the year you want the application printed for Prints out a license on the preprinted license paper HDIS will automatically display the next available audit When you receive a new packet of licenses enter the Audit of the first license in the packet Prints an envelope addressed to the food service operation Prints an envelope addressed to the parent company or owner Prints out the Food Service Standard Inspection Report along with the Continuation Report Prints out the Food Service Standard Inspection Report Prints out the Food Service Continuation Report Prints out the Food Plan Review Report 17 Selects the o
22. op Export Import Files Before you leave the office Import Mobile Food Service Files Click Environmental Health Click Food Protection Click Maintenance Click Lap Top Export Import Food Protection Files Click Import Food Protection Clients From Server radio button Click OK Click Continue Upon returning to the office Export Mobile Food Protection Files Click Environmental Health Click Food Protection Click Maintenance Click Lap Top Export Import Food Protection Files Click Export Food Protection Clients to Server radio button Note Any record that has been modified will display a check in the box next to the name Any Mobile or Temporary Food Service added will be displayed Click OK Click Continue 26 Cs Field Names Mobile 7 Remote Laptop Health District Information System Food Protection Reports BrowsejList Export Count Graph 20270920 Return Add Delete Modify Tables Export Import Food Protection Files Food Service Operation Rules Mobile General Profile Temporary Letters 4 Vending Printer Setup Reindex Pack Food Protection Data Files Receipts Receipts Report Data Base Field Names for Mobile Field Name Field 4 B 2ND LAST INSPECTION 2ND MAILING ADDRESS NAME FSM MAIL NAME2 3RD LASTINSPECTION FBMLST AUDIT FSM AUDIT CATERING FSM CAT
23. r Receipt From Date To Date OK 09 02 2005 09 02 2005 Pay In by Receipt Book C Payin by Fund C Pay in by Initials C Receipt Output to Preview C Print If your health department has the Receipts module you have the ability to print your pay in reports through the Maintenance tab 34 Reindex Pack Food Protection Data Files Maintenace Reindex Pack Food Protection Data Files This procedure will reindex pack all data files If you have the Network Version please have all users exit HDIS This function is only needed should your data be corrupt due to a power failure Please contact CHC Software at helpdesk hdis org if you have any questions or concerns 35 CHC Software Inc Health District Information Systems helpdesk hdis org CHC Software Inc Health District Information Systems helpdesk hdis org
24. rent company or owner Mail to Person optional Street address City State Zip code Print Previous Mobile Next Mobile Delete Mobile Add Mobile Modify Phone You may now begin to enter information into the fields Remember you can use the Tab or the Enter button to advance from field to field On this page you will fill out the information for the Mobile and the licensee that you received from the application Note All phone numbers must start with a 1 Licensing Information Licensing Information Mobile LUKE S LEMONADE Find Mobile Code Descript Licensing Information Standard Inspection Plan Review E mail GIS GPS Localfee Statefee WSfee Latefee Total vo M MOBILE 70 00 24 00 0 00 94 00 Audit Date issued 2005002 09 26 2005 Last three inspection dates Inspection interval 260 Inspector if Date paid Receipt 09 26 2005 154 No Late Fee Service Public Water Supply ET Private Water Supply 19 M HANFORD DIXON R M ROUTINE Political subdivision 09 M VENTOR ON THE LAKE CITY 05 Note District date Out of business Kd ENTER NOTES HERE Field Button Code Description Local Fee State Fee Late Fee WS Fee Total Audit Date issued Date Paid Receipt No Late Fee Inspection Interval Last Three Inspection Dates Public Water Supply Private Water Supply Modify Description
25. rough use of the The is placed on each end of the field name that you want to pull into the letter Use capital letters to describe the field name The program allows for your Application Delinquent and Office Hearing letters Example OWNER TOM GORDON 31 Printer Setup Print Setup Printer Name Status Type Where Comment PDF XChange 2 5 DE X Properties Ready PDF XChange 2 5 DE PDF XChange Orientation Paper Size Source Letter ANSI Portrait Main paper tray v Landscape Network Cancel print setup allows you to choose from what printer you would like to print Pick the printer in the name dropdown and click OK 32 Gs Receipts Receipts Date Received by 09 02 2005 Print Close Fee Code Fee Description Quantity Amount Check Cash 60316 MARINA 25 59 DOCKS 1 190 00 Per Lic ID Address Comment Certified 0 Add Fee Delete Fee code Description Amount Check Name 7 JAddress Comment Totals 0 0 00 Receipt 45 If your health department has the Receipts module you have the ability to print any receipt through the Maintenance tab You may also print a receipt from the Mobile data entry windows by pressing ALT R keys 33 Receipts Pay In Report Print Pay In o
26. s Vital Rabies Control School Inspections Sewage Disposal Solid Waste Tattoos and or Body Piercing Parks Camps Pools Spa Special Use Pool Private Water Systems Public Health Nuisance Daily Work Sheets Manufactured Home Parks Marinas Mosquito Control Open Burning Do Not Display Rules amp Regulations Indicate Critical on Violations Comments Allow User to Print Batch Licenses Check Box Do Not Display Rules amp Regulations Indicate Critical on Violations Comments Allow User to Print Batch Licenses Description Click to disable the Rules and Regulations window from opening when a violation is clicked Click to indicate which violations were critical in the Violations Comments field Click to allow printing of batch licenses 30 Cs Letters Mobile 2 Remote Laptop Health District Information System Food Protection Reports BrowsejList Export Count Graph 2027923 Return Add Delete Modify Tables Export Import Food Protection Files Field Names Food Service Operation Rules General Profile Printer Setup Mobile Reindex Pack Food Protection Data Files Temporary Receipts Vending Ke Enter Modify Mobile Letters Receipts Payin Report Delinquent Office Hearing Spell Check Close HDIS provides you with the flexibility to write standard letters that can be sent to clients These letters will pull data th
27. s for all Mobiles You may set these letters up in the Maintenance menu Licenses RFE Generates licenses for each RFE that meets the criteria set in the from date and to date issued Change the next Audit if necessary Click OK to generate licenses After the licenses are printed a window will appear asking you to update those records with their new Audit and date issued Click OK to update the records This feature must be activated in your General Profile Environmental Health Food Protection tab Licenses FSO Generates licenses for each FSO that meets the criteria set in the from date and to date issued Change the next Audit if necessary Click OK to generate licenses After the licenses are printed a window will appear asking you to update those records with their new Audit and date issued Click OK to update the records This feature must be activated in your General Profile Environmental Health Food Protection tab License Report Generates the Ohio Department of Health Food Service Operation License Report Lists Generates a list of Mobiles Lists Audit Generates a list of Mobiles by audit List by Inspectors Generates a list of Mobiles by inspectors Electronic Signatures for Food Service Licenses Create a bit map file bmp from your Health Commissioner s signature For best results make the size of the bit map 1 2 inches high and 4 inches long Save this file in C HDIS
28. tion Critical 6 2 Numbers and capacities Critical 9 0 Facility layout and equipment Critical 6 3 Location and placement Critical 20 Existing facilities and equipment Critical 6 4 Maintenance and operation Critical 901 3 4 OAC RFE Only Poisonous or Toxic Materials 12 Articles Cease Use Critical 7 0 Labeling and indentification Critical 13 Records Critical 7 1 Operational supplies Critical 14 Food Sample Collected Critical 7 2 Stock and retail sale Critical 15 Embargo of food Voluntary Critical Special Requirements 3701 21 OAC FSO Only 8 0 Fresh juice production Critical 27 Embargo of food Critical 8 1 Heat treatment dispensing Critical 8 2 Custom Processing Critical Print Delete Inspection Add Inspection Modify This page displays rules 6 0 thru 27 13 Violation s Comment s L3 Mobile 2222 LUKE S LEMONADE Find Mobile Licensing Information Standard Inspection Plan Review E mail GIS GPS FSO RFE Management and Personnel Food Equipment Utensils Linens Water Plumbing and Waste Physical Facilities Poisonous or Toxic Materials Special Requirements 3717 1 03 4 Food Limitation of Growth of Organisms of Public Health Concern G Ready to eat potentially hazardous food date marking 1 Except for individual meal portions served or repackaged for sale from a bulk container upon a consumer s request refrigerated
29. utput to preview Selects the output to the printer Prints previews the form Closes the print menu After printing a license this button will appear Click to update the new Audit Number and also the date issued After printing a license this button will appear If you discover you incorrectly printed the license click the Void button which will create a Void record to account for the license audit number How to Void a License There are two ways to void a license The first way is described above when you are in the Print window and have just incorrectly printed a license The second way is as follows Click the Window Tab Find Click the Add button Click the appropriate check box for type of license Enter 4 VOID in the name field use a backslash and a space before the word VOID Click the Licensing Information window tab Enter the fee code as VD Enter the audit number you are voiding in the Audit field Enter the date voided in the Date Issued field Reports Reports 2 Remote Laptop Health District Information System Food Protection KOTIS Browse List Export Count Graph Maintenance Return F50 RFE Temporary gt Envelopes Location vending Envelopes Mail To Filing Labels ODH License Report Labels Location ODH Transmittal Report Labels Mail To ODA License Report Letters Applications ODA Transmittal Report Letters Delinquent Letters Hearings Licenses
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