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Océ VarioPrint® 2100/2110 - Océ

1. 3 The scanner Part Description Function for example A Top left cover Access the original section to handle origi nal errors B Automatic document Feed the originals feeder C Original receiving Hold the scanned originals tray D Cover handle Access the glass plate Open the scanner cover to copy or scan from the glass plate The keys on the operator panel The keys on the operator panel provide access to the functions of the Oc VarioPrint 2100 2110 Use the keys around the screen to move through the 32 Oc VarioPrint 2100 2110 User s Manual functions or change the settings The screen shows the function of each key The keys around the screen are softkeys The function of many keys changes when the screen contents changes 10 16 120 sj sm gpoaeeeeeee K 4 The keys on the operator panel Num Key Function ber 1 Start key Start a job 2 Correction key The function can be one of the following m Correct the settings m Stop scanning m Deleting subsets m Delete jobs Getting to Know the Oc VarioPrint amp 2100 2110 33 34 Num Key Function ber 3 Stop key Stop a print job Note Press the key one time to stop after a set Press the key two times to stop afier a page 4 Set build key gt Combine subsets into one document 5 Help key Access the on line help 6 Numeric keys
2. Oc VarioPrint 2100 2110 User s Manual Settings for Settings Definition Original Document The icons show the following type m How the information is mapped on the paper m Thebinding edge ofa 2 sided document A 2 sided document can turn on the long edge or the short edge Margin This setting indicates the size of the margin erase part that is to be erased from the original seen from the binding edge see Document type Image Image type This setting describes the original The system takes this information into account This func tion enhances the quality of the copy job You can indicate the type of information on the original m Photo The original contains mainly an illustration or photo Text The original contains only text Mixed The original contains both text and an illustration 41 Settings for the Original Margin erase The Margin erase setting must be set to Off when the Layout setting of the resulting print is set to Booklet or 2 up The Copy Function 141 Settings for the print 36 The Settings in the Print Section 142 Oc VarioPrint 2100 2110 User s Manual The table below shows the settings that you can set for the print Settings for Print Settings Definition Target Type Paper This setting indicates that you send the document directly into the job queue Memory This setting i
3. The printer driver is intended for the following operating systems m Microsoft Windows 2000 m Microsoft Windows XP amp m Microsoft Windows Server 20038 The bidirectional printer driver provides feedback from the printer The printer driver does not only send information to the printer the print file but can receive information from the printer as well The communication between the printer and the printer driver has several advantages For example you can get information about the printer status or the available media The Printer tab of the printer driver provides the following feedback The Print Function 113 Types of feedback Type of infor mation Description Status informa tion A dynamic icon and text show the status of the printer m Name and location of the printer m Status of the connection Media The media section contains three columns m Paper trays The media levels are displayed for each paper tray When atray is almost empty the color ofthe icon and the media information are changed to orange m Media types The parameters of the media are displayed for example the size and the name m Stock The number of sheets in each paper tray is displayed Consumables The toner level is displayed Printer and Oc information The name of the printer is displayed The name is also displayed when the printer is not connected Two links are added below the name of the printer
4. 16 The memory and mailbox are digital storage areas for scanned documents and print jobs from the network These digital storage areas are on a hard disk in the Oc Smart Imager You must remove the jobs from the mailbox and memory manually The Memory is the location for scanned jobs and jobs that are moved from the job queue to the memory The scanned jobs are copy jobs that were sent to the memory When you use Scan to memory you can print the jobs later This function is called postponed copying scan now print later The Mailbox is the location for print jobs The jobs in the Mailbox are displayed with the file name the user name the number of pages in the job the number of sets to print the media type ofthe first page and the date and time The Memory shows the same information but displays a job number instead of a name and there is no user name Whether it is an analog or digital job the comprehensive job queue system called the Factory increases the daily production on the system The job queue enables you to prepare jobs in advance The jobs are created and sent to the job queue while other jobs are prepared to be printed Next job preparation is independent from print production Scanning printing and processing is done at the same time which keeps the system active and enables the processing of a wide variety of jobs Oc VarioPrint 2100 2110 User s Manual Security Customers with confidential jo
5. Use the star arrow keys to select your job in the Mailbox Press the function key Edit Press the function key Target Press the Type function key to select Memory Press the Start key The system creates a copy of your print job in the Memory Scan your copy job to the Memory AO OR eo N Put the originals in the automatic document feeder or on the glass plate Press the Copy function key Select a copy template Define the settings for Original and Print In the Print section press the Target function key Press the Type function key to select Memory Press the Start key The system creates a job in the Memory The Print Function 129 Combine your print job and copy job into one job 1 Press the Memory function key 2 Press the Select all function key or Select new to select the jobs to combine The Edit function key changes into Bundle print 3 Press the Bundle print function key 4 Enter the number of copies 5 Press the Start function key The job is sent to the job queue 130 Oc VarioPrint 2100 2110 User s Manual Printing a Job With an Account ID Introduction Task for operators The Oc VarioPrint 2100 2110 allows you to charge the costs for print jobs and copy jobs to the users or customers You can define an Account ID in the printer driver and on the operator panel When the Accounting mode in the System manager is set
6. 0 9 Default Empty Email address of the sender Enter the email address of the system that sends the email message for example your controller You can use the characters a z A Z 0 9 _ Do not start an email address with a number Default Empty Prefix selector string Identify the scan jobs that are sent to email The pre fix separates the scan to email jobs from the scan to file jobs You can use up to 8 characters a z A Z 0 9 _ The prefix selector string must be iden tical to the application selector string in the scan to email profiles Default Email 49 Mail server settings Oc VarioPrint 2100 2110 User s Manual Configure the recipient search LDAP server Recipient search settings LDAP server Description Address source The source that contains the list of user codes and email addresses This source can be the LDAP server or an address list file When you have no LDAP serv er you must upload an address list file Default LDAP Server address Enter the address of one LDAP server This address can be a host name of 32 characters or an IP address Default Empty Port number Default 389 User name The user name gives you access to the server This user name can be any name of up to 20 characters a z A Z 0 9 Default Empty Password The password can be any word of up to 20 characters a z A Z 0 9 Each character that you en
7. Mailbox or Memory you can see the following m The new jobs m The done jobs Note The done jobs have a check mark and are below the new jobs Star arrow keys When the list of jobs is longer than the screen the number of jobs outside the view is displayed Use the star arrow keys to scroll through the list of jobs Oc VarioPrint 2100 2110 User s Manual Options You can do the following actions on the jobs in the memory or mailbox Function Description Remark Select all All jobs in the memory or mail This key is disabled box are selected when the memory or mailbox is empty Select new All not yet started jobs are se This key is disabled lected when there are no new jobs Select done All started jobs are selected This key is disabled when there are no printed jobs Select Only one job is selected Use the star arrow keys to select the job you prefer Delete All selected jobs are deleted Edit A copy of the job is created in the queue The job editor opens You can edit the job settings Start All selected jobs are started 40 Job actions in the memory or mailbox Note If you select more than one job you can start and delete the selected jobs You cannot edit the jobs The Print Function 123 Illustration Document Use Pages Prints Paper 30 Printing a Job How to print a job from the Mailbox or Memory
8. Move to memory Stop after this Move to top 13 The job queue manager is active 72 Oc VarioPrint 2100 2110 User s Manual Function Description Move to memo ry This function takes the selected job out of the job queue The job is moved to the memory Move to memory offers 3 advantages m Automatic print jobs or copy jobs that were sent directly to the job queue can be stored in the memory for reuse m Youcan edit the jobs that you moved to the memory The Edit function is not available in the job queue m Incombination with bundle printing the Move to memory function allows you to define or rearrange the chronological order of jobs in the memory that you want to print in a bundle Note Move to memory is not possible for streaming jobs and print while RIP jobs Stop after this The Oc VarioPrint 2100 2110 does not print the jobs below the Stop after this bar You can put the Stop after this bar at the following places m Between jobs in the job queue m Ontop of an empty job queue Note You have only one Stop after this bar at your disposal You can reposition the bar at another position in the job queue To move the bar press the arrow up or arrow down keys and press the key for Stop after this again To remove the bar select the bar with the arrow up and arrow down keys and press the key for Delete Delete You can delete a job in the job queu
9. Press the function key Mailbox or Memory Select the job with the star arrow keys Press the round selection key to select the job Press the Start key o PON Note When you select more than one job you can define the order in which the jobs are printed First select the job you want to print first Number 1 appears in front of the job Then select the job you want to print next Number 2 appears in front of the job When you press the Start key Q all the selected jobs are printed as separate jobs You can also bundle various jobs into one job see Bundle printing on page 125 Result A copy of the job is created in the job queue This job by default has the same settings as the job in the memory or mailbox You can change the settings for this job see Editing a Job in the Mailbox or Memory on page 86 124 Oc VarioPrint 2100 2110 User s Manual Bundle printing Introduction Task for operators Bundle printing allows you to combine various jobs into one single job You can select the required jobs from the Memory or the Mailbox and define the number of prints The selected jobs are printed as one job called Bundle You can also use bundle printing in combination with the feature Move to memory to combine jobs from the Memory and Mailbox see Combining Print Jobs and Copy Jobs into One Bundle on page 129 How to create a bundle print job from the Memory Bop ow Press the
10. VarioPrint 2100 2110 Settings Editor Note If you want to use custom size media on an Oc VarioPrint 2100 you need to upgrade your system with support for custom size media m The long edge of the custom size media must be in the range from 208 mm 8 2 inches to 457 mm 18 inches m Theshort edge must be in the range from 203 mm 8 inches to 305 mm 12 inches m You must define your custom media sizes in the Media catalog m Custom size media must meet certain requirements see Load custom size media on page 239 Oc VarioPrint 2100 2110 User s Manual Oversize media Definition Information for operators key operators Oversize media is a special type of custom size media Oversize media is media that only fits in the paper trays if you remove the slide from the paper tray for example A3 or R Ledger You must remove this slide for all media with long edges greater than 434 mm 17 1 inches The paper trays can hold oversize media with long edges up to 457 mm 18 inches Note f you want to use oversize media on an Oc VarioPrint 2100 you need to upgrade your system with support for oversize media Attributes m You must remove the slide from the paper tray to use the oversize media m The long edge ranges from 434 mm 17 1 inches to 457 mm 18 inches m You must do the following two actions to use oversize media a Configure the oversize media in the Media catalog b Program the media for a tr
11. m Fixed The account ID that was set in the System manager is used for all jobs Set account Enter the account ID ID Note The operator panel only displays this setting when the Accounting mode is set to Fixed 59 The Accounting Settings Oc VarioPrint 2100 2110 User s Manual Note f you use the bundle print function or select multiple jobs in the mailbox the operator must enter the account number only one time The jobs in the bundle print job are recorded as separate jobs in the accounting log file The Accounting Function 213 Configure the accounting settings Introduction The accounting function is an optional function that enables you to store copy and print information in a file The information in the file is used to account jobs to relevant persons projects customers or departments Accounting settings Select the Settings tab in the Oc VarioPrint 2100 2110 Settings Editor Select the options Accounting and Configure to access the accounting settings Setting Description Identifica m Disabled You can start the jobs that you create without tion the use of an account number m Enabled The Oc VarioPrint 2100 2110 will ask you to enter an account number before the job is started The number you enter is a sequence of 1 to 10 digits You can specify the account ID in the Oc job ticket in the printer driver when you create a job or you can enter the numbe
12. on page 156 Define the settings Enter the number of copies Press the Start key o The system now asks you to enter a job ID This job ID is a sequence of digits Enter the job ID Note You can enter a maximum of 20 digits The Copy Function 137 Illustration P Enter job iD 456789 34 Entering an ID for a Copy Job Enter an ID for a memory job 1 Put the originals face down and in readable form into the automatic document feeder or on the glass plate 2 Press the Copy function key 3 Do one of the following m Select one of the copy templates Then press the key for Target Select Type and then Memory m Select the standard template Scan to memory 4 Define the other settings 5 Enter the number of copies 6 Press the Start key o The system now asks you to enter a job ID This job ID is a sequence of digits 7 Enter the job ID Note You can enter a maximum of 20 digits Result The job appears in the job queue with the job ID that you entered The prefix ID comes before the job ID 138 Oc VarioPrint 2100 2110 User s Manual Types of Job Settings Introduction When you select a template you can change the following settings for your job in the job editor m The settings in the Basic settings section This section is a subset of the most used settings in Original and Print m The original document settings in the Original section m The copy print document settin
13. service technician can correct the error and remove the message Note The scan process and the print process are separate processes If one of the processes has an ORE the other process continues Oc VarioPrint 2100 2110 User s Manual The error screen Screen messages or error screens A message shows you which areas you must inspect to find the error A picture shows you how to correct the error After you correct the error the error screen disappears and the Oc VarioPrint 2100 2110 starts to process The error screen of an ORE is divided into two sections a left hand pane and a right hand pane The right hand pane shows the part of the Oc VarioPrint 2100 2110 where the error occurred The screen gives you instructions for the area that you must inspect If necessary open doors or covers to access these areas The left hand pane shows all the actions to take The Oc VarioPrint 2100 2110 traces your actions and marks the steps on the screen After you have checked all the indicated areas and after you have corrected the problems the error screen disappears How to handle errors 1 Read the message on the operator panel Wait for more instructions The Oc VarioPrint 2100 2110 stops the feeding of sheets from the input tray of the automatic document feeder when a scan error occurs If possible the sheets in the paper path are flushed Error sheets go to the upper output tray Follow the instructions on th
14. Chapter 7 The Scan Function optional Scanning Concepts 174 Introduction to the scan to file function 174 Introduction to the scan to email function 177 About the scan profiles file 179 The Configuration of the Scan to file Function 180 The configuration of the scan to email function 181 Scanning on the Oc VarioPrint 2100 2110 185 Original input on the glass plate or into the ADF 185 Create a scan to file job 188 Create a scan to email job 192 Combining subsets into one file 194 Change the zoom factor 196 Optimize the scan quality 201 Stop Scanning 203 Error messages and possible solutions 205 Chapter 8 The Accounting Function General Information 208 About the accounting function 208 Accounting Settings on the Operator Panel 211 Configure the accounting settings 214 The Accounting Log File 216 About the accounting log file 216 Downloading the Accounting Log File 221 The Account ID File 222 Download the account ID file 222 Edit the account ID file 223 Uploading the Account ID File 225 Restoring the Default Account ID File 226 Using the Accounting Function 227 Entering a Fixed Account ID 227 Making a Copy or Print with the Copy Card 229 Table of Contents Chapter 9 Adding Supplies Adding Toner 232 Adding the Toner 232 Loading the Media 235 Load the standard media and media with special front 235 Load oversize media 237 Load custom size media 239 Load the tab sheets 241 Load a combination of tab sheets and media w
15. Information for operators The operator panel of the Oc VarioPrint 2100 2110 can display an error message when you try to scan a document An error can occur when a combination of settings is a not possible combination or the limit ofthe system capacity is reached Handle the error messages The following errors are OREs Operator Recoverable Errors The table describes the possible error messages for scan jobs The table also describes which action is required Message Action Maximum number of images scanned Start a new job to scan the rest of the document The system memory is full You can not scan more images for this job Start the job Scan the remaining originals as a new job Maximum of 500 images imported You can not scan more than 500 im ages and combine them into a single TIFF or PDF file Start the job Scan the remaining originals as a new scan to file job Please wait Scanning will continue soon The system needs time to process the information and send the informa tion to the scan server No user inter action is required Spool memory is almost full No scan to file jobs can be started No scan to file jobs can be started The maximum memory capacity on the Oc Smart Imager is reached Use the Oc Settings Editor to empty the export buffer of the scan job 57 Messages and actions The Scan Function optional 205 206 Oc VarioPrint 21
16. Remove paper tray Bulk tray 98 Dual paper tray 98 Resolution 266 Restart the system 27 Restoring Factory Default Account ID File 226 RIP then print 102 RIP while print 102 Run time contradictions 256 S Scan profiles file 179 Scanspeed 266 Scan to email Configuration 181 282 Oc VarioPrint 2100 2110 User s Manual Definition 177 Job 192 Scan to file Combined job 190 Create job 188 Set build job 190 Simple job 189 Scanner components Automatic document feeder 32 Cover handle 32 Original receiving tray 32 Scanner cover 32 Scanner top left cover 32 Scan to file Enlarge image 196 Error messages 205 Image quality settings 202 Optimize scan quality 201 Reduce image 196 Resize image 196 Zoom automatic document feeder 197 Zoom behavior 196 Zoom factor 196 Zoom glass plate 198 Select a job in the job queue 75 Set needed media type 58 Set build Create 1 document 160 Create 1 file 195 Settings Editor 53 Short edge feed 187 landscape original 187 Shut down procedure 26 Signal colors 52 Signal lamp 51 Sleep mode 20 Sort By page 142 By set 142 Specification contradictions 256 Specification of originals to be used 271 Staple jam 264 Staplers Available staplers 248 Booklet maker 254 Numbers 248 Off line stapler 252 On line staplers 251 Index Replace stapler cartridge 3 252 Replace stapler cartridges land 2 251 Replace stapler cartridges 4 and 5 254 Start contradictions 256 Stop Printjob 133 171 Scan job 1
17. Undefined Undefined is displayed when the following two conditions apply 1 The size of the pro grammed media does not match the detected size in the paper tray 2 There is no default size for the detected size Getting to Know the Oc VarioPrint amp 2100 2110 47 48 About Displayed information When Orientation Long edge feed LEF m The media in the detected size can be LEF only The programmed media matches the detected size in LEF direction only The programmed media does not match the detected size Short edge feed SEF The media in the detected size range can be SEF only The programmed media matches the detected size in SEF direction only The media programmed for the paper tray is oversize media 20 Media section information Oc VarioPrint 2100 2110 User s Manual The on line help on the operator panel Introduction Information for operators The operator panel has an on line help The on line help describes how to load the media into the paper trays About the on line help You must press the Help key on the operator panel to access the on line help The on line help uses the whole screen of the operator panel The other settings are hidden The on line help is always available even when an error occurs When the on line help is open no error messages or other messages are displayed You must close the on line help to read the
18. Windows NT Windows 989 Windows 2000 Windows XP Windows Server 2003 are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries UNIX is a registered trademark of The Open Group in the United States and other countries Products in this publication are referred to by their general trade names In most if not all cases these designations are claimed as trademarks or registered trademarks of their respective companies Notes to the reader Introduction This manual helps you use the Oc VarioPrint 2100 2110 The manual contains a description of the Oc VarioPrint 2100 2110 and guidelines for its use and operation There are also tips given to help you increase your knowledge of the Oc VarioPrint 2100 2110 and to help you better manage the workflow Definition Attention Getters Parts of this manual require your special attention These parts provide important additional information or are about the prevention of damage to your properties Note Attention and Caution The words Note Attention and Caution indicate these important parts m The word Note comes before additional information about the correct operation of the Oc VarioPrint 2100 2110 or before a hint m A part marked with Attention contains information to prevent damage to items for example the Oc VarioPrint 2100 2110 or a file m A part marked with Caution contains information to pre
19. addresses you need 278 Oc VarioPrint 2100 2110 User s Manual Index 2 sided from glass plate 147 A Access the toner reservoir 233 Account ID Enter 228 Makeacopy 131 Printajob 131 Account ID file 208 Download 222 Upload 225 Accounting Copy count device 214 Download log file 221 Field separator 214 Fields of the accounting log file 217 Fixed 212 Identification 214 Perjob 212 Principles 208 Printer driver 209 Restore factory default account ID file 226 Set accountID 212 Upload account ID file 225 Verification 214 Accounting log file 208 Description of the fields 217 General Information 216 Accounting settings 212 214 Add Staples to stapler 3 252 Staples to staplers 1 and2 251 Staples to staplers 4 and 5 254 Toner 233 Add the media 235 Add the paper 235 Automatic printing 105 Available documentation 11 Index B Backlight of the screen 94 Booklet Finishing 153 Layout 153 Printer driver 153 brightness 95 Bundle printing Combine Mailbox jobs 127 Combine Memory jobs 125 C Chapterization 147 Clear Paperjam 262 Staple jam 264 Combine analog documents 194 Combine Print Jobs and Copy Jobs 129 Combine subsets Create 1 document 160 Create 1 file 194 Concatenation 147 Concatenation and chapterization 147 Concepts Automatic printing 16 Copy templates 17 Interactive printing 16 Mailbox 16 Memory 16 Next job 16 Paper management 18 Printing workflows 15 Security 17 Set build 17 Configure
20. immediately available in the job queue As soon as the RIP of the first page is ready the system starts to print your job Streaming jobs are a continuous flow of data to your system To prevent an overflow of your sys tem printed data are already cleaned while the rest of your job is printed Note The operator panel only gives limited feedback about the job 5 Supported workflows Your system can automatically identify the type of job that arrives Therefore job types are assigned to the network ports The system administrator can define the workflow for each input channel in the Oc VarioPrint 2100 2110 Settings Editor Introduction 15 Automatic and interactive printing Automatic printing and interactive printing usually relate to RIP then print The Oc VarioPrint 2100 2110 allows you to send your print jobs through the network directly to the job queue The jobs in the job queue are printed without operator intervention This type of printing is called automatic printing see About automatic printing on page 105 You can also send your print jobs to the mailbox You must first select a job in the mailbox to print the job You can also edit the settings of the jobs in the mailbox This type of printing is called interactive printing see About Interactive Printing on page 107 The key operator can define the default type of printing in the System manager Memory and mailbox Next job
21. m Tray to tray mapping m Iray to media name mapping Accounting Configure ID file m Log files m Upload ID file Download m Default 26 The settings in the Settings section Getting to Know the Oc VarioPrint amp 2100 2110 55 56 The Media section contains the following sections m Media catalog m Add or Edit the Media catalog m mport or Export the Media catalog Oc VarioPrint 2100 2110 User s Manual Media Concepts About the Media Catalog Introduction Definition Information for operators The Oc Settings Editor contains a media catalog to improve your productivity The media catalog is a list of all the media types that your Oc VarioPrint 2100 2110 can use Oc filled the media catalog for you with the most commonly used media types If you need media types that are not in the media catalog you can add these media types to the media catalog The on line help of the Oc Settings Editor contains more information about how to configure the media catalog You can export the media catalog on the Oc Settings Editor to other printers The content of the media catalog The media catalog can contain up to 100 different media types For each media type the key operator can define the following media properties m A media name for example Oc Red Label or Oc Tab Cards The paper size for example A4 or A3 The paper type for examp
22. mat 1 6 gt maximum length lt paper type 1 6 gt Possible entries m PLAIN m INSERT m TAB m COVER Description of the type of paper 1 6 m PLAIN Standard paper m INSERT Non processed sheets m TAB Tab sheets m COVER A special front or back page lt paper weight 1 6 gt Maximum 3 digits The weight of the paper type 1 6 in grams 60 The fields of the accounting log file Note 1 6 refers to the type of paper 1 2 3 4 5 6 that is used The paper characteristics of the first paper type in a job are logged in the fields ending on l The characteristics of the next different paper type are logged in the fields ending on 2 and so on For example lt papertype2 gt and lt paperweight2 gt both correspond to the second type of paper in a job If you use less than 6 paper types the remaining fields are empty If you use more than 6 paper types these paper types are logged as if they were paper type 6 The maximum number of paper types per job is 6 Oc VarioPrint 2100 2110 User s Manual Downloading the Accounting Log File Introduction Task for system administrators The accounting log file on the Oc Smart Imager contains the relevant job information You can access the accounting log file through the Oc Settings Editor You can download the file to a location of your choice You can use for example Microsoft Excel to open the file How to download
23. mom m fe ON Prepare the first set of originals for the scanning process like described in the procedure above Note You can use only the automatic document feeder to combine different sets of originals Press the Set build key gt to scan the first set of originals Enter the user code Confirm the user code After the scanning process is completed prepare the next set of originals for the scanning process Press the Set build key gt to scan the second set of originals Repeat steps 5 and 6 until all sets are scanned Press the Start key to create the digital document Remove the originals from the output receiving tray The Oc VarioPrint 2100 2110 creates one digital document from the scanned sets of originals This digital document is attached to an email message The email message is then sent to the mail server The Scan Function optional 193 Combining subsets into one file Introduction Task for operators The Oc VarioPrint 2100 2110 allows you to create your documents and make a report a manual or a brochure Combined built documents can include different parts such as a title page the table of contents the various chapters and the appendices You can combine different originals into one digital file Subsets A subset ofa document is a number of pages to process in a defined way When the processing method changes a new subset begins When you process parts of a document in different ways
24. the Oc Smart Imager You can open the file with an application of your choice for example Microsoft Excel The Scan Function optional 179 The Configuration of the Scan to file Function Introduction Information for system administrators The scan to file function is an optional function that enables you to scan analogue or physical documents and create digital files You must configure the following items to make this scan to file function operational 1 The scan server 2 The scan settings in the Oc Settings Editor 3 The settings for the Scan Job Ticket SJT Scan to file function The table below shows the actions that are necessary to configure the items in the list Step Action 1 m Define a scan server on the network to store the scan jobs m Create an FTP account a user name a password and a destination directory on the scan server m Share the destination directory under the FTP root on the scan server 2 m Access the scan to file settings and the scan server settings in the Oc Settings Editor Define the settings for the scan server 3 m Access the settings for the scan job ticket in the Oc Settings Editor m Define the settings for the Scan Job Ticket see About the scan profiles file on page 179 48 Scan to file Function 180 Oc VarioPrint 2100 2110 User s Manual The configuration of the scan to email function Introduction Information for sy
25. you must divide the document into subsets The Set build key Use the Set build key to scan different subsets Remember that you can only combine hardcopy originals into a set build job You can not use the Set build key gt for digital documents in the mailbox You can only use originals from the glass plate or the automatic document feeder Use the Scan function on the operator panel to start a set build job The automatic document feeder Use the automatic document feeder to copy a set of originals You can put a maximum of 75 originals into the automatic document feeder This number refers to A4 originals of 80 g m 20 Ib bond Remember the following The originals must be the same size m Use originals that are larger than 140 x 203 mm m Use originals that are smaller than 297 x 432 mm m The weight ofthe originals can be between 15 and 45 Ib bond Note Make sure that the size is one of the supported standard formats if you use the automatic document feeder Before you begin 194 Divide your documents into subsets Arrange the different subsets in the required order Oc VarioPrint 2100 2110 User s Manual How to combine subsets into 1 file 1 2 Put your first subset into the automatic document feeder or put the first original on the glass plate Press the Scan function key Select a scan profile If necessary press the key for Edit to change the settings for the subset You can change
26. 2 sided originals You can use the automatic document feeder and the glass plate to combine subsets Introduction 17 Paper management 18 The paper management feature allows you to define what type of paper to use in a job The media catalog in the Oc Settings Editor helps you define the paper types Because of the possibility of large job queues the paper level in the trays can change while your job is in the queue The Oc VarioPrint 2100 2110 will then notify you to load the paper type you defined for your job The Paper manager allows you to define the paper load of the paper trays exactly Oc VarioPrint 2100 2110 User s Manual The Power Modes Introduction OFF Information for operators key operators system administrators The main power modes of the Oc VarioPrint 2100 2110 are the following m Off m Low power mode m Sleep mode The low power mode and the sleep mode are the energy save modes of the Oc VarioPrint 2100 2110 Note The key operator can change the settings in the Oc Settings Editor The on line help in the Oc Settings Editor contains more information about how to change the settings The Oc VarioPrint 2100 2110 is completely turned off You can not reach the system through the network You must press the power switch lj to turn on the system see Turning the System On on page 24 Low power mode When the printer is in low power mode the power consumption is
27. Enter the number of prints enter a PIN or en ter an account ID 7 Function related The function depends on the screen contents keys The function can be one of the following m Access the templates m Define the settings 8 Arrow up and ar Scroll through the job queue row down keys 9 Selection key Open a job in the job queue 10 Job queue key Toggle between the extended and collapsed job queue view to inspect and manage the jobs in the job queue 11 Function related key The function depends on the screen contents The function can be one of the following m Open and close the System manager m Change the settings for Original 12 Function related key The function depends on the screen contents The function can be one of the following m Open and close the Paper manager m Change the settings for Print 13 Function related Access the functions displayed on the screen keys Oc VarioPrint 2100 2110 User s Manual Num ber Key Function 14 A Star arrow keys The function depends on the screen contents The function can be one of the following m Change the settings m Scroll through the jobs in the mailbox or memory m Increase and decrease the values of the settings in the job editor 15 Selection key Use the round key to select a job for bundle printing 11 The keys on the operator panel Key Function Star arrow up key lt Increase t
28. Introduction The automatic document feeder of the Oc VarioPrint 2100 2110 contains a Double sheet detection function This function makes sure that the originals in the automatic document feeder are well separated If you want to copy or scan paste up originals disabling the Double sheet detection function can be convenient Note By default the double sheet detection is enabled How to disable double sheet detection 9 01 2 ME Press the System manager function key Press the Scanner function key Press the Double sheet detection function key Select Off Press the System manager function key The 14 icon appears How to enable the double sheet detection D mq pp ow Press the System manager function key Press the Scanner function key Press the Double sheet detection function key Select On Press the System manager function key The f icon disappears The Copy Function 155 Copying on the Oc VarioPrint 2100 2110 Making a Copy Introduction The Oc VarioPrint 2100 2110 contains five copy templates The copy templates help you to improve your productivity You can select the following copy templates Standard job Front amp back cover Front cover Last used Scan to memory When you make a copy you have 2 options You can copy immediately or scan now and print later postponed copying Select the copy template Scan to memory to make a postponed
29. Opening the Paper Tray Adding Supplies 235 PARRYN 7 8 The LED of the paper tray blinks rapidly while the plate inside moves down Wait until the paper tray opens Take the media from the pack Hold each pack of media at the short sides Bend the pack Put the media face down and header up into the paper tray 63 Loading Standard Media Adjust the paper guides Based on the position of the paper guides the Oc VarioPrint 2100 2110 can identify the paper size Close the paper tray How to program the media in the Paper manager 236 PS PN Press the Paper manager function key Press the function key for the paper tray in which you put the media Use the star arrow keys to select the media from the list Press the Close function key The media is ready for use Note The main actions when you change the media type are loading the media and programming the media You can do these actions in random order Oc VarioPrint 2100 2110 User s Manual Load oversize media Introduction Task for operators key operators All the paper trays of the Oc VarioPrint 2100 2110 can process oversize media Oversize media is a special type of custom size media Oversize media is media that only fits in the paper trays if you remove the slide from the paper tray for example A3 or R Ledger This procedure describes the steps that are required to use oversize media Remove the slide inside the pa
30. Scan Job Ticket You can download the file from the Oc Smart Imager and edit the contents After you update the file you can upload the file to the Oc Smart Imager The changed file overwrites the previous file You can define the file name in the sjt csv file The file name is a combination of the following elements prefix number that the user entered gt _ lt date gt _ lt time gt _ lt postfix gt lt extension gt The following table describes the elements The format for lt date gt is yyyymmdd The format for lt time gt is hhmmss The 24 hour notation is used About the csv file The system creates csv files The system administrator can define the field separator comma or semicolon in the Oc Settings Editor The csv file format is based on a text file format that consists of a sequence of lines of text A line of text is an ordered sequence of characters The last characters indicate the end of line The settings in the scan profiles file The scan profiles contain the default job settings The scan profiles file contains information about for example the format resolution and identification of a job For each job you can change a number of scan profile settings on the operator panel The changes on the operator panel are only valid for the current scan job You can not change the template on the operator panel You can only change the default settings of a scan profile after you download the sjt csv file from
31. The Copy Function 157 How to make a copy 1 DHBSN Place the originals face down and in readable form into the automatic document feeder or on the glass plate Press the Copy function key Select a copy template Define the settings for Original and Print Enter the number of copies Press the Start key Note You can also make a basic Green button copy Place the originals in the automatic document feeder or on the glass plate and press the Start key How to scan to memory scan now print later 158 1 DARN Place the originals face down and in readable form into the automatic document feeder or on the glass plate Press the Copy function key Select the copy template Scan to memory Define the settings for Original and Print Enter the number of copies Press the Start key Your job is scanned to the Memory You can print your job later see How to print a document from the memory on page 121 Oc VarioPrint 2100 2110 User s Manual Change the settings for a copy job Introduction After you select a template you can change all the settings for your copy job in the Job editor Note f you edit a mailbox job you can only change output settings document type settings and number of copies How to define the settings for a new job 1 Automatic document feeder Put the originals face down and in readable form into the automatic document feeder Adjust the or
32. The main screen after you turn on the system Note Scan is only available when the optional scan to file function is configured 38 Oc VarioPrint 2100 2110 User s Manual The sections of the main screen UDDDUDD IOS amp a E TED 6 The sections of the main screen Number Section Function 1 Job queue Show all the jobs in the job queue Press the key for Job queue to manage the jobs in the queue Move to memory Stop after this Delete Move to top Hold or Release 2 System manag Access the System manager to define the er system settings or shut down the system 3 Paper manager Access the Paper manager to define the pa per load of the paper trays 4 Message section Display text messages and status icons Getting to Know the Oc VarioPrint amp 2100 2110 39 40 Number Section Function 5 Warning section Display information about the status of the toner the staplers and the external finisher if connected as well as information about the current account the amount of disk used and the day counter 6 Media section Display information about the status of the paper trays 7 Job type section Access the type of job that you need You can select Print default after you turn on the system Copy or Scan if configured 8 Mailbox or Access the print jobs in the Mailbox or Me
33. The media section displays information about the media in the paper trays and about the status of the paper trays The operator panel displays different icons for standard paper trays and dual paper trays Icon Description r3 The paper tray contains paper with a special front for ex ample company paper The front side and the back side of the paper are different The paper tray contains inserts A The paper tray contains tab sheets of which the sheet must be printed The paper tray contains tab sheets of which the tab must be printed The paper tray contains tab sheets that must be processed as inserts The paper tray contains paper that is fed over the long edge LEF The paper tray contains paper that is fed over the short edge SEF D D ag Paper from the indicated paper tray is used for the cur rent job 17 The media information icons Getting to Know the Oc VarioPrint amp 2100 2110 43 The icons for the standard paper trays Icon Description or The horizontal lines are an indication of the level of the media in the paper trays Each horizontal line indicates approximately 100 sheets normal paper of 80 g m 20 Ib bond Ll orL The paper tray is empty L dore The plate inside the paper tray moves up or down For example before or after you load the paper Bor i The paper tray contains more paper than the maximum allowed amount
34. Upper left hand corner 54 Zoom behavior You use the Zoom factor to fit the information of the original on the target scan without loss of information begin Check the result of a zoom action enlarged or reduced image on the operator panel When the result is satisfactory you can start the scan to file job Oc VarioPrint 2100 2110 User s Manual How to use the zoom function for originals in the automatic document feeder Result 1 9 Put the originals face down and in readable form into the automatic document feeder Select Scan Select one of the scan profiles in the Scan profiles section Select Edit to define the zoom value and if necessary the size of the target scan Press the start key or the set build key gt to start the scan process The procedure above will result in a scan that is focused on the center of the original In the following table the result is shown Illustration Description The original is placed face down and in readable form into the auto matic document feeder The center of the original is a fixed point and is used as the origin of the image Result of a scan with a 100 zoom factor Result of a scan with a 50 zoom factor Note The center of the image is fixed Result of a scan with a 200 zoom factor Note The center of the image is fixed 55 Zooming from the automatic document feeder The illustr
35. You can select the following m Front amp back Your job has covers on the front and on the back m Back Your job has a cover on the back only m Front Your job has a cover on the front only m No Your job has no covers Paper Here you can set a media type for your front covers and back covers Layout Print This setting indicates that a print must be 1 sided or 2 sided Layout You can select the following Booklet The Oc VarioPrint 2100 2110 prints the pages in booklet order Pages 1 and 4 on one side of the sheet pages 2 and 3 on the other side of the sheet m Same up The Oc VarioPrint 2100 2110 prints the same image 2 times next to each other on each side of a sheet m 2 up The Oc VarioPrint 2100 2110 then prints 2 images on each side of a sheet wm Normal The Oc VarioPrint 2100 2110 uses the standard way of printing One image on one side of a sheet in the standard order Document type The icons show the following How the information is mapped on the paper m The binding edge of a 2 sided document A 2 sided document can turn on the long edge or the short edge Image Zoom The zoom range is between 25 and 400 144 Oc VarioPrint 2100 2110 User s Manual Settings for Print Settings Definition Exposure You can adjust the settings for light areas and dark areas on the
36. asks you to press the On Off button o Press the On Off button The LED in the On Off button changes from amber to green Turning the System On and Off 25 Shut down the system Introduction Task for operators Follow the shut down procedure described in this section before you use the power switch da on the Oc VarioPrint 2100 2110 This procedure makes the system shut down in a controlled way Note To save energy you can also put the Oc VarioPrint 2100 2110 into sleep mode see The Power Modes on page 19 How to shut down the Oc VarioPrint 2100 2110 1 Press the System manager function key 2 Press the System function key 3 Press the Shut down function key The operator panel displays the message Are you sure you want to shut down 4 Press the Yes function key The printer starts to shut down when the current jobs are ready The LED on the operator panel changes from green to red Wait for the message When the LED on the operator panel is off you can turn off the system Press Close to continue 5 Press the Close function key to continue the shut down procedure The following occurs The LED in the On Off button changes from green to amber m The screen of the operator panel goes off m The LED on the operator panel goes off 6 Press the power switch kg 26 Oc VarioPrint 2100 2110 User s Manual Restart the system Introduction Task for key operators system admin
37. codes The scan to email function includes user codes A user code is a unique number for example a telephone number or a salary number that is mapped to an email address The combination of this user code and the matching email address is stored on an LDAP server or entered in an address list file You need a user code to start a scan to email job When you press the Start key o you are asked to enter the code Attributes of the scan to email function 178 You must configure the following items to use scan to email m An SMTP server This server is the mail server see Configure the mail server on page 182 m AnLDAP server see Configure the recipient search LDAP server on page 183 an address list file see Configure the recipient search Address list file on page 184 or both items The server or list contains the mapping to email addresses m The address mapping function on the Oc VarioPrint 2100 2110 Settings Editor Note Refer to the on line help of the Oc VarioPrint 2100 2110 Settings Editor for more information about the configuration of the scan to email function Oc VarioPrint 2100 2110 User s Manual About the scan profiles file Introduction Information for system administrators The scan profiles are templates that you can access on the operator panel ofthe Oc VarioPrint 2100 2110 The scan profiles are stored in a file on the Oc Smart Imager The file has the name sjt csv
38. copy control device or enter the account number 2 Select a job from the memory or the mailbox You can also create a copy job with the green start button see Making a Copy on page 156 3 Start the job The job is sent to the job queue Note If you run out of credits during a job the system stops the job and asks you to refill the credits on your card or insert a new card The Accounting Function 229 230 Oc VarioPrint 2100 2110 User s Manual Chapter 9 Adding Supplies Oc VarioPrint 2100 2110 User s Manual 231 Adding Toner Adding the Toner Introduction Task for operators key operators If the toner level of the Oc VarioPrint 2100 2110 is low the toner icon FA the operator panel is highlighted in orange in order to inform the user about the status of the toner supply The toner warning indication on the operator panel is highlighted when the toner level is low or if all of the toner is used Note Only add the toner if the toner icon on the operator panel is highlighted Attention Only use Oc F11 toner Attention Never add more than one bottle at a time Attention The Oc VarioPrint 2100 2110 must be switched on to add the toner Attention Jf you spill toner refer to the safety data sheets in the Oc VarioPrint 2100 2110 Safety Manual for information about removal and cleaning 232 Oc VarioPrint 2100 2110 User s Manual How to access the toner reser
39. document When you have a printed document it is easier to define the required media for each page You can program a maximum of 100 subsets If you define more than 100 subsets the boxes for the page range are disabled You can not add subsets When you click OK the system automatically stores the changed settings in a template Then you can use these page program settings for other jobs Note The on line help of the Oc VarioPrint 2100 2110 printer driver contains more information about the buttons icons and settings of the page programmer The Print Function 115 The tab caption editor When you use tab sheets you can define a text for the tabs For each page that you defined as Print on tab in the page programmer you can define a text in the tab caption editor Click the yellow icon for Open tab caption editor in the toolbar of the page programmer to access the tab caption editor The following screen appears Tab caption editor ajx Set size 5 zi Top Bottom indent p D e Akgnment 55 f 2a Ir i n Magn p e Font Courier Ni z v umer New e Font size 12 2 WV TrueType Fonts t HAB OS 28 Tab Caption Editor 116 Oc VarioPrint 2100 2110 User s Manual The tab caption editor enables you to define the following Option Description Set size Enter the number of tab sheets of your set Top Bottom in dent Enter the distance of the tab from the top of
40. function key Copy to select jobs from the Memory Press the function key Memory to open the Memory Use the star arrow keys a to navigate through the Memory Use the round selection key to select the first job for the bundle The screen displays the number 1 in front of the job Repeat the steps 3 and 4 to select the second job and all other consecutive jobs The screen displays the number 2 in front of the job and so on Note You can always change the order of the jobs in the bundle Use the selection key to select and deselect the jobs The Print Function 125 The function key Edit changes into the function key Bundle print when you select more than one job 6 Press the Bundle print function key A dialog box appears Enter the number of copies for this bundle between 1 and 65 31 Bundle printing 126 Oc VarioPrint 2100 2110 User s Manual 7 8 Use the numeric keys to enter the number of copies for the bundle Press the Start function key 1 91 34 Printing identifier Pages Prints Paper Submitted 5 1D 37 1 10 Normal A4 A4 D 12 02 11 47 12 02 11 47 12 02 11 47 Bundle print Deselect Delete 32 A bundle print job in the job queue How to create a bundle print job from the Mailbox Pe NS Press the function key Print to select a job from the Mailbox Press the function key Mailbox to open the Mailbox Use the star arrow keys lt to navigate thro
41. gt to select a job in the memory or mailbox Use the arrow up key and the arrow down key to select the jobs one by one Use the arrow left key and the arrow right key to move through the jobs in the mailbox screen by screen The arrow right key is equal to the Page down key and moves the screen down The arrow left key is equal to the Page up key and moves the screen up Mailbox and Memory information The Mailbox and Memory contain 2 types of jobs Jobs that were not printed before new jobs Jobs that were sent to the job queue before done jobs A check mark indicates the done jobs Oc VarioPrint 2100 2110 User s Manual The jobs in the Mailbox and Memory contain the following information Description Job in the Mailbox Job in the Memory Graphic information A check mark when the job is completed A check mark when the job is completed Document or Iden tifier Document name to iden tify the document Number to identify the document User Name of the user who Not available sent the document to the mailbox Pages The number of originals The number of originals Prints The number of prints The number of prints Paper A description of the me A description of the me dia type used for the job dia type used for the job Submitted The date and time of the The date and time of the job submission job submission 32 Presentati
42. hold Note Jf the job is put on hold the Hold key changes into the Release key 76 Oc VarioPrint 2100 2110 User s Manual How to stop the Oc VarioPrint 2100 2110 after the selected job 1 Press the Job queue function key The job queue manager opens 2 Select a job in the job queue 3 Press the Stop after this function key The Oc VarioPrint 2100 2110 does not start jobs after the Stop after this bar A Stop after this indication appears Move to memory Stop after this Delete Move to top 15 Stop after this Getting to Know the Oc VarioPrint 2100 2110 77 How to delete a job from the job queue 1 Press the Job queue function key The job queue manager opens 2 Select a job in the job queue 3 Press the Delete function key The following dialog box appears Em al el e menm 0o ean pug Delete this job Move to memor i Release 16 Deleting a Job from the Job Queue 4 Select Yes 78 Oc VarioPrint 2100 2110 User s Manual Subsets in printing and copying Introduction Information for operators The term subset is used in copy jobs and print jobs However there is a major difference between subsets of copy jobs and subsets of print jobs What is a subset in copy jobs A subset is a part of the document for which you can define certain settings A document can contain various subsets which all have separate settings For example one subset contai
43. is a combination of the following preset settings for scan jobs m The destination for the resulting file m The resolution m The file format Your company can use many scan profiles For example each department can have a scan profile to archive the files a scan profile to display the files on screen and a scan profile to print the files An example of a scan profile is Purchasing 300 dpi TIFF Oc VarioPrint 2100 2110 User s Manual When you use a scan profile your document is scanned with the resolution defined in the scan profile The generated file has the format and the location indicated in the scan profile The file name scan resolution and file format are fixed You cannot change these items on the operator panel There are some settings that you can change but only for the current scan job Section Section Scan Original Basic settings 1 sided or 2 sid Paper Size ed Document type Image Zoom Size Exposure Zoom Paper Size Image Zoom Exposure 46 Settings That You Can Change for the Current Scan Job You can select a scan profile on the base of three items These items were included when the scan profile was defined in the Oc Settings Editor You cannot change these items on the operator panel Item Definition Name The name can indicate a departmental directory or a depart ment Resolution
44. load tab sheets when printing to the external finisher 1 Press the button on the front side of the paper tray to open the paper tray om pen 65 Opening the Paper Tray The LED of the paper tray blinks rapidly while the plate inside moves down Wait until the paper tray opens Take a pack of straight collated tab sheets Hold each pack of media at the short sides Bend the pack Put the tab sheets face down and header down into the paper tray 66 Loading Tab Sheets destination external finisher Adding Supplies 243 7 Adjust the paper guides Based on the position of the paper guides the Oc VarioPrint 2100 2110 can identify the paper size 8 Close the paper tray How to program the media in the Paper manager Press the Paper manager function key Press the function key for the paper tray in which you put the media Use the star arrow keys to select the media from the list Press the Close function key The media is ready for use Bosw Note The main actions when you change the media type are loading the media and programming the media You can do these actions in random order 244 Oc VarioPrint 2100 2110 User s Manual Load a combination of tab sheets and media with special front Introduction Task for operators key operators You can use the Set build function to create a complex document that contains tab sheets and media with a special front Depending on the destination y
45. m About Information about the printer driver m www oce com A link to the web site of Oc where you can find printer driver updates and other information Picture A picture of your printer is displayed Preferences You can change the name of the mailbox You can click a link to your mailbox in Oc Intra Logic You must enable this option in the Properties of the printer driver m Youcan enable and disable the Show settings before printing option 37 The Feedback Oc VarioPrint 2100 2110 User s Manual About the page programmer Introduction Information for operators The page programmer is available in the Oc VarioPrint 2100 2110 PostScript printer driver The page programmer enables you to define the required paper for your job page by page The page programmer is only available when the setting Enable page programmer in the Properties of your printer driver is enabled You can find the page programmer in the Paper section of the printer driver General Information The page programmer enables you to define different media types for your document For example you can create a document that contains covers plain paper tab sheets and inserts You can also staple each subset separately If you have a small document you can use the page programmer without printing the document first If you have a large document printing the document first can give you a better overview of the
46. makes the system use the media type that is indicated in the warning message 5 Press the Close function key The Oc VarioPrint 2100 2110 starts to print the job 60 Oc VarioPrint 2100 2110 User s Manual About Temporary Media Names Use temporary media names Information for operators The Oc VarioPrint 2100 2110 allows users to create print jobs with media types that are not in the media catalog If such a media type is used in an exceptional case like for one job only you do not have to add this media type to the media catalog Users can create a print job in the printer driver with a temporary media name Such a temporary media name is the name of a media type that is not present in the media catalog A temporary media name appears on top of the media list in the Basic settings section under Paper To use this temporary media you must put the media into the paper trays Then set the needed type see Set the needed media type on page 58 Getting to Know the Oc VarioPrint amp 2100 2110 61 Custom size media Definition Attributes 62 Information for operators key operators The Oc VarioPrint 2100 2110 allows you to use custom size media Custom size media is any media that is not one of the standard media The standard media on the Oc VarioPrint 2100 2110 are A4 A3 B4 Letter Legal and Tabloid You must define the exact size of your custom size media in the Media catalog of the Oc
47. messages The sections in the on line help D Put the standard media and the special front sheets face down and with the header up into the paper tray 8 The sections in the on line help Getting to Know the Oc VarioPrint amp 2100 2110 49 The following table describes the sections in the on line help Section Description A Press the function key Close to quit the on line help B Displays the title of your current on line help topic C Displays a numbered list of the topics D Displays the information for each topic E Displays the information of the topic in the form of an illus tration 21 The sections in the on line help Navigatiing Through the On line Help 50 Key Function Help key Access and quit the on line help Note You can also press the Close function key to quit the on line help Numeric keys The numbers in the left hand pane of the on line help match the numeric keys on the operator panel Press the matching key on the operator panel to get more informa tion about the topic Note Press the 0 numeric key to return to the start section Up and down ar row key m Use the arrow up key to select the previous topic in the left hand pane m Usethearrow down key to select the next topic in the left hand pane Close function key Quit the on line help This key is available in all the top ics Note You can also press the Help key to quit
48. messages for example Printing Ripping Busy Please wait SRE The Stop after this bar graphic This bar indicates that the Oc VarioPrint 2100 2110 must stop its print activ ities when it reaches this bar EI 12 3jos E This graphic shows that the automatic printing setting is put on stop All automatic print jobs are stored in a buffer counter A The triangle graphic This graphic refers to a prob lem with an active job 8 The alarm bell graphic This graphic refers to a wait ing job Progress counter The semantics of the progress counter depends on the sorting method of the job m The job is set to sort By set The progress counter is the number of the printed set followed by the required number of sets A slash separates the two numbers m The job is set to sort By page The progress counter is the number of printed sheets followed by the required number of sheets for each original A slash separates the two numbers Note Streaming jobs do not have a progress counter Only the total number of printed pages is displayed For print while RIP jobs the progress counter displays the number of printed sets Getting to Know the Oc VarioPrint amp 2100 2110 67 68 Information displayed with the job icon Description Original counter The original counter shows the number of scanned pages inthe job When you scan a document the counter shows
49. originals Remove the paper clips Make sure that the originals in the automatic document feeder have the same size m Make sure that the automatic document feeder does not contain more than 75 sheets 80 g m or 20 Ib bond m Make sure that the originals are not curled How to prepare your originals for the scanning process 192 1 Glass plate Put the original face down and in readable form on the glass plate Automatic document feeder Jog the set of originals carefully to make a straight stack Put the set of originals face down and in readable form into the automatic document feeder Select Scan Select a scan to email profile from the list If necessary select Edit to change the scan settings Note The settings that you cannot change are dimmed Oc VarioPrint 2100 2110 User s Manual How to create a basic scan to email job Result 1 mos o Prepare your originals for the scanning process like described in the procedure above Press the Start key Q5 to start the scan to email job Enter the user code Confirm the user code After the scanning process is completed remove the originals from the original output tray The Oc VarioPrint 2100 2110 creates a digital document from the scanned originals This digital document is attached to an email message The email message is then sent to the mail server How to create one digital document from different scanned sets of originals Result 1
50. output settings and number of copies apply to the whole job Oc VarioPrint 2100 2110 User s Manual Create a booklet Introduction Task for operators If your Oc VarioPrint 2100 2110 has the optional integrated booklet maker you can use the Copy function of the Oc VarioPrint 2100 2110 to create a sorted folded and stapled booklet You can put the originals in the automatic document feeder or on the glass plate You can also use the Set build function to create a booklet see Combining Subsets into One Document on page 160 Note When you use A4 Letter for the booklet maker make sure that you use 44 SEF or Letter SEF The booklet maker can only process paper that is fed over the short edge Ly You can access the Booklet function in the Finishing section of the Basic settings If you put A4 paper into the automatic document feeder and one of the paper trays contains A3 paper the following settings are set automatically m The Print setting in the Basic settings section is set to 2 sided m The Layout setting in the Print section is set to Booklet If your original is a booklet you must set the Layout setting in the Print section to Normal Note You can select A4 for the Paper setting instead of A3 The Zoom setting is then set to 71 if you loaded A4 paper over the short edge feed SEF into one of the paper trays Before you begin m Remove all staples from your originals m Remo
51. print independently If an area on the print is light gray and you want it to be white move the cursor in the Light bar to white Ifan area on the print is dark gray and you want it to be black move the cursor in the Dark bar to black Margin shift This setting indicates the image shift on the front and the rear side of the print seen from the binding edge see Document type Shift to cen ter This setting indicates that the image is put into the center of the sheet 42 Settings for the Print Offset stacked The prints are collated in the finisher and ejected in sets into one of the output trays Select Offset stacked to separate the different sets If you set Offset stacked to Yes each printed set is moved approximately 1 cm to separate the set from the previous sets The Copy Function 145 146 Sorted by page You can sort sheets By page or By set If you copy single page documents like forms sort the documents By page Sort By set slows down the print speed within this copy job If you print one copy of a multi page document select sort By set Sort By page slows down the print speed within this copy job 37 Sorted documents 3 copies sorted by page Set 1 2 3 indicate the sorted sets By page Sorted by sets 38 Sorted documents 3 copies sorted by set Set 1 2 3 indicate the sorted sets By set Oc VarioPrint 2100 2110
52. save the file to a destination of your choice Result After the download of the account ID file is completed you can open and edit the file in an application of your choice for example Microsoft Excel see Edit the account ID file on page 223 After you made the changes you can upload the file again to the Oc Smart Imager see Uploading the Account ID File on page 225 222 Oc VarioPrint 2100 2110 User s Manual Edit the account ID file Introduction Information for system administrators The account ID file is a csv file The name of the default account ID file is account id csv You must download the account ID file from the Oc Smart Imager to add delete or edit records see Download the account ID file on page 222 Each record in the account ID file contains the following data fields m Record ID Account ID Account name Comment The setting Field separator in the Oc Smart Imager determines the type of field separator The field separator of the file can be a comma or a semicolon Do not use both a comma and a semicolon as a field separator in one file When you use double quotes in a field the system replaces the double quotes with two double quotes Otherwise the system cannot identify the field with certainty Note An account ID file can contain a maximum of 2 000 records Save or open the account ID file When you click on the link of your account ID file for example account
53. scan to email 181 Configure the accounting settings 214 Configure the scan function 180 Confirm refill of toner 233 Contradiction Run time 259 Specification 258 Start 259 Control the backlight 94 Copy 279 Booklet 168 Copy templates 156 Green button copy 158 Make 158 Scan now printlater 158 Scan to memory 158 Copy subsets 79 Copy templates Frontcover 156 Front amp back cover 156 Lastused 156 Scan to memory 156 Standard job 156 Correct Run time contradiction 259 Specification contradiction 258 Start contradiction 259 Create a booklet 168 Custom size media 62 Custom sizes Configure 240 Program 240 Use 239 Custom templates Create 150 Remove 150 Use 152 D Data field Account ID 224 Account name 224 Comment 224 Record ID 224 Default Account ID File 226 Define the required media type dialog box 59 Paper manager 60 Defining Job Settings 159 Delete jobs from the job queue 78 Deleting subsets 163 Documenttype 142 Documentation set 11 Double sheet detection Disable 155 Enable 155 Download the account ID file 222 E Edit a job Inthe mailbox 86 Inthe memory 86 Edit the account ID file 223 empty page 147 Empty page between subsets 147 Error recovery 261 Error screens 261 F Fill the paper trays 235 G Glass plate position 187 H Handle errors 261 Hold a job 76 Icons Dual paper trays 44 Media information 43 Message section 41 Standard paper trays 44 Warning section 42 ID entry Cop
54. shows an Undo option You can use the Undo option to undo the latest change that caused the start contradiction All the settings that are overruled are marked as follows m The names ofthe settings become orange m Anorange dot is placed in front of the setting The orange dot shows the previous value of the setting After you correct or accept the settings the messages in the message area and the orange indications disappear Show settings before printing You can enable the option Show settings before printing in the Printer tab of your printer driver You can also make this setting your default setting in the Printer pref erences of the Oc VarioPrint 2100 2110 printer driver When the setting is enabled the printer driver appears when you click the print icon in the toolbar of your ap plication The standard template is automatically select ed You can change various settings including the selection of another template The settings that you can not change are disabled Note You can disable the Show settings before printing option in the Printer tab of the printer driver or in the Printer preferences of the printer driver 36 Features of the printer driver Oc VarioPrint 2100 2110 User s Manual About the Bidirectional Printer Driver Introduction Information for operators For the Oc VarioPrint 2100 2110 a bidirectional UPD printer driver PS and PCL is available
55. stop key the printing will stop Press the Stop key amp 2 1 time to stop a print job at the end of a set Press the Stop key amp 2 2 times to stop a print job at the end of a page How to stop a print job 1 Press the Stop key on the operator panel The operator panel displays the message Print job stopped Cancel this job 2 Press the Yes function key to stop the job 3 Press the No function key to continue the job The Copy Function 171 172 Oc VarioPrint 2100 2110 User s Manual Oc VarioPrint 2100 2110 User s Manual Chapter 7 The Scan Function optional 173 Scanning Concepts Introduction to the scan to file function Introduction Definition 174 Information for operators system administrators The scan to file function is optional for the Oc VarioPrint 2100 2110 The scan to file function provides a way to convert the information of a physical document into a digital document The Oc VarioPrint 2100 2110 supports the Adobe Portable Document Format PDF and the TIFF format for scan jobs You can only use this scan to file function if you installed a valid license When you scan a document to file the generated file is exported to a folder or digital storage area on a scan server The export mechanism is normally FTP You can get the file from this destination folder on the scan server When you scan a document to file you must first select a scan profile A scan profile
56. the on line help 22 Navigatiing Through the On line Help Oc VarioPrint 2100 2110 User s Manual The Signal Lamp optional Introduction The operator panel informs the operator when the system needs operator interaction However in most cases the operator takes care of more than one system The signal lamp is used to inform the operator when they are not close to the system The system can be in different states The table below shows the possible states in which the system needs operator interaction State Information Idle No jobs in the job queue System in error Machine Recoverable Error Operator Recoverable Er ror Permanent Error etc Job stopped Due to a contradiction stop after a page etc To improve productivity the operator is warned some time before the system actually stops warning Nearly out of The system contains toner for about 5 000 more pages toner The system stops when the toner reservoir is empty Next job contra The system stops if the contradiction is not removed diction Next job On The system stops if the On hold indication is not re hold moved 23 System States Getting to Know the Oc VarioPrint amp 2100 2110 51 State signal colors 52 The signal lamp contains three lights green yellow and red to indicate the different states State No warning no Warning no er Error er
57. the accounting log files Pep Select Settings in the title bar of the Oc Settings Editor Click Accounting Click Log files Click one of the links in the right hand pane The file opens Note 77e acl file is the current accounting log file that the system uses to store the accounting information The file remains active for 24 hours The file is converted at 0 00 hours to a csv file The csv file is added to the list of links The Oc Smart Imager can store a maximum of 99 log files The oldest file is removed when the limit is reached The Accounting Function 221 The Account ID File Download the account ID file Introduction The account ID file is a comma separated file CSV that contains the valid account IDs and optional the matching account names that you need to enter on the operator panel of the Oc VarioPrint 2100 2110 When to do If you want to check and or change the account numbers that are stored in the account ID file you can download the file to a local destination on your PC Download the account ID file 1 Select the Settings tab in the Oc VarioPrint 2100 2110 Settings Editor 2 Select Accounting 3 Select ID file 4 Select Download 5 Select the required file A dialog box appears 6 Click Save to download the file You can browse to a destination of your choice Note You can also right click on the link and use the Save as option in the pop up menu to
58. the sheet Alignment and Margin Click the desired icon to align the text to the top center or bottom of the tab The icons on the right hand side al low you to rotate the text on the tab You can also define the distance of the text to the right hand side and the left hand side of the tab Font and Font size Select a font and font size for the text on the tab Text Click the icon to add a caption Then enter the text for the tab Your text is immediately displayed in the graph ical feedback of the tab 38 The Tab Caption Editor Note The on line help of the Oc VarioPrint 2100 2110 printer driver contains more information about the settings of the tab caption editor The Print Function 117 About the templates Introduction 118 Information for operators The Oc VarioPrint 2100 2110 printer driver contains templates A template is a coherent set of default settings that describe a print job A template is based on the characteristics of a specific printer Templates can help you to define a print job in a quick and easy way 29 The templates Oc VarioPrint 2100 2110 User s Manual The concept of templates Templates help you to print jobs with recurring settings If a job needs fixed settings you can select the corresponding template Then you must not define all the settings separately You can create the templates as follows Where Descr
59. the stapler cartridge when the jaws were open save the stapler cartridge The service technician repairs the stapler cartridge at the next service visit 69 Location of the on line staplers only stapler 2 is visible stapler 1 is located at the left hand side of stapler 2 Oc VarioPrint 2100 2110 User s Manual How to replace the stapler cartridges of the staplers 1 and 2 11 12 Open the front door of the finisher Open the top cover of the finisher Check that the staplers are correctly aligned Note The staplers must be extended to the maximum position If the staplers are not in the correct position you cannot access stapler 1 Follow the procedure below if the staplers are not correctly aligned see How to align the staplers correctly on page 251 Tilt the stapler cartridge forward In the same movement remove the stapler cartridge from the stapler Remove the loose staples if necessary Note Make sure that no staples fall into the finisher Take a new cartridge type S3 Remove the packing material Slide the stapler cartridge into the stapler Press until the stapler cartridge clicks into place Note f the new stapler cartridge does not fit put back the old stapler cartridge and call service Close the top cover of the finisher Close the front door of the finisher How to align the staplers correctly 1 2 3 Close the top cover ofthe finisher if the s
60. to replace the bulk trays with dual paper trays and the other way round Note Do not fill the dual paper tray above the maximum levels as indicated on the 2 stickers inside the paper tray Put the left hand paper stack fully against the left edge Put the right hand paper stack fully against the right edge Before you begin Make sure that the paper tray you want to replace is empty Caution The bulk trays and the dual paper trays are heavy Always remove and install the bulk trays and the dual paper trays with 2 persons Adapting the System 97 How to remove a bulk tray or dual paper tray 1 Press the button on the front side of the paper tray to open the paper tray The rails on both sides of the paper tray contain 2 red stickers with an arrow 2 Slide the paper tray out until you see the first red sticker A spring lock is situated next to the sticker 3 Press the spring lock of the right hand rail to release the spring lock 23 Release the first spring lock 98 Oc VarioPrint 2100 2110 User s Manual Slide the paper tray just a little bit from the spring lock Repeat the steps 3 and 4 for the left hand rail Slide the paper tray further out until you see the second red sticker A spring lock is situated next to the sticker Puta screwdriver into the rear hole of the right hand rail to press the spring lock 24 Release the second spring lock Adapting the System 99 Slide the paper tray just a li
61. you remove the staples The cause of the problem can be also in the paper compartment Check the following m The paper is curled Reload the paper upside down m The paper does not leave the paper tray because the guides are too tight Loosen the guides m The paper does not leave the paper tray because a sheet is folded or damaged Remove this sheet The green labels on several of the handles covers and other parts of the Oc VarioPrint 2100 2110 indicate the parts described in the instructions on the operator panel Lift press or open these parts to remove the paper jam For example the operator panel instructs you to open cover C1 A picture on the screen shows the exact location of cover C1 behind the open right hand Oc VarioPrint 2100 2110 User s Manual door If you open the door you will find a cover with a green label C1 at the indicated position Follow the instructions on the operator panel in the correct order Possible locations of the paper jams Paper jams can occur in various stages of the print process Location Description Automatic docu ment feeder Open the top cover of the automatic document feeder to correct the paper jam Note Also check the glass plate for originals Paper trays Open the paper trays if the LED blinks rapidly Check for paper jams Paper input mod ule m Open the front doors of the Oc VarioPrint 2100 2110 m Check the four paper path cove
62. 00 2110 User s Manual Oc VarioPrint 2100 2110 User s Manual Chapter 8 The Accounting Function 207 General Information About the accounting function Introduction Information for operators system administrators The Oc VarioPrint 2100 2110 has two different options for billing for the costs for print and copy jobs m An accounting function m Acopy control device see Making a Copy or Print with the Copy Card on page 229 The Oc VarioPrint 2100 2110 has an accounting function that is available on the operator panel The system administrator must enable the accounting function in the Oc Settings Editor first Note The system administrator can refer to the on line help of the Oc Settings Editor for more information about how to enable the accounting function The principles of accounting 208 Accounting is the allocation of costs for all types of jobs to an account An account can for example represent a customer a user a department or a project You can use the accounting function to charge the costs of the jobs The accounting information of a job is registered in an accounting record This record is saved in an accounting log file on the Oc Smart Imager Accounting log file Every processed job is logged in an accounting log file An accounting log file provides detailed information per job for example the user name or the number of copies and prints see About the accounting log
63. 1 Table of Contents Moving to Memory 84 Editing a Job in the Mailbox or Memory 86 Removing Jobs from the Mailbox or Memory 90 Chapter 4 Adapting the System Controlling the Backlight of the Screen 94 Setting the Operator Panel Language 96 Install the dual paper tray optional 97 Chapter 5 The Print Function Printing Concepts 102 Types of print jobs 102 About automatic printing 105 About Interactive Printing 107 The Printer Drivers 109 About the Oc VarioPrint amp 2100 2110 Printer Drivers 109 About the Bidirectional Printer Driver 113 About the page programmer 115 About the templates 118 Printing on the Oc VarioPrint 2100 2110 121 Printing a Document 121 Printing a Job from the Mailbox or Memory 122 Bundle printing 125 Combining Print Jobs and Copy Jobs into One Bundle 129 Printing a Job With an Account ID 131 Stop printing 133 Chapter 6 The Copy Function The Copying Concepts 136 ID entry for copy jobs 136 Types of Job Settings 139 Concatenation and chapterization 147 Create a custom template 150 Use a custom template 152 About the integrated booklet maker 153 Disabling Double sheet Detection 155 Copying on the Oc VarioPrint 2100 2110 156 Making a Copy 156 Change the settings for a copy job 159 Combining Subsets into One Document 160 Deleting subsets 163 6 Oc VarioPrint 2100 2110 User s Manual Including Tab Sheets and Inserts 165 Create a booklet 167 Stop Scanning 169 Stop printing 171
64. 2 sided Sort by set or by page Finishing which is a booklet layout or the number of staples Offset stacked Destination Document type You can change the Document type only for the position of a single staple landscape and portrait A change in the layout is not applied but the feedback can suggest a rotation m The covers for your job no covers front and back covers or a front cover only m Margin shift m Type but only for jobs in the Mailbox You cannot change the Type setting for jobs in the Memory The Type setting is always set to Paper for jobs in the Memory Note When you select more than one job in the Mailbox or Memory the Edit key is disabled You cannot edit more than one job at a time Fixed settings 86 Oc VarioPrint 2100 2110 User s Manual You cannot edit the following settings at the operator panel because changes in the values can cause start contradictions for jobs in the Memory and the Mailbox Paper Layout Shift to center Zoom Type for jobs in the Memory Note The Paper setting shows the media type that is used in the current job This media type can also be tab sheets or inserts Note The icon for subsets shows only the subsets that have a different finishing Subsets that share the same finishing settings are not shown Getting to Know the Oc VarioPrint amp 2100 2110 87 Illustration 19 Editing a Job in the
65. 69 203 Stop after this 77 Stream jobs 102 Structure of the main screen 38 Subsets Copy job 79 Print job 79 T Temporary media names 61 Toner Access the toner reservoir 233 Add 233 Turn on the system 25 Types of Job Settings 139 U Upload account ID file 225 Users Key operators 10 Operators 10 System Administrators 10 W Warm up time 266 Z Zoom 266 283
66. 80 g m 20 Ib bond 68 The Three Tray Configuration Supported sizes Capacity m Letter m Letter 8 5 x 11 Note 4 dual paper tray is always configured for one of these paper sizes You cannot switch between these paper sizes Left hand stack 1800 sheets of 80 g m 20 Ib bond Right hand stack 1600 sheets of 80 g m 20 Ib bond 69 The Dual Paper Tray Overview and Tables 269 270 The information in the table below refers to all paper trays Excellent Good Do not use Materials m Oc brand paper m Plain paper of comparable excellent quality m Thermo plotter Materials m Oc Green or Gray Label m Plain paper of good but varying quality m Light curling paper comparable to Oc Yellow Blue Label Materials m Paper with extreme properties e g heavily contaminated paper with glue dust talc wax paper with different properties front and backside chromolux m Machine coated paper Weight m 70 g m 170 g m Weight m 60 g m 70 g m m 170 g m 200 g m Weight m 60 g m and gt 200 g m 70 Requirements for the Media All paper trays are best for the following media m Transparencies with back sheets m Punched paper Note Use paper of more than 170 g m only for covers Oc VarioPrint 2100 2110 User s Manual Originals that can be used Introduction The table below desc
67. IFF PDF file in the right way Scan the originals again and select the correct Doc ument type setting If the problem remains the ap plication you use can be the cause of the problem Check the results in another application The information on the page is too large or too small This problem can occur when the size ofthe original and the selected size of the target scan are not the same The problem can also be caused by a manual change in the zoom factor Scan the originals again and check the size of the Original and the Scan on the operator panel see Change the zoom factor on page 196 The information on the page is too light or too dark You can change the Exposure settings to influence the result see Optimize the scan quality on page 201 53 Incorrect images The Scan Function optional 191 Create a scan to email job Introduction Task for operators When you create a scan to email job you must first select a scan to email profile This profile contains a number of settings with preset values You can use the values of the selected profile but you can also change certain setting values of this profile Another option of scan to email is the set composition function Set composition allows you to create one digital document of several different sets of originals This document is then attached to an email message Before you begin Remove all staples from your
68. Mailbox 88 Oc VarioPrint 2100 2110 User s Manual How to edit a job in the Mailbox or Memory Step Action Remarks 1 m For print jobs press the Print function key m For copy jobs first press the Copy function key and then the Memory function key Use the star arrow keys lt gt to se lect one job in the Mailbox or Memory Press the Edit function key to create a new job in the job queue This job is a copy ofthe job in the memory or mailbox The job editor opens with the current settings of the job When you change the settings the changes are only applied to the new job Change the settings for the new job 5 Press the Start key o 33 Editing a Job in the Mailbox or Memory Getting to Know the Oc VarioPrint amp 2100 2110 89 Removing Jobs from the Mailbox or Memory Introduction The jobs in the Mailbox and Memory are not automatically deleted after they are started to the job queue If a job is not needed anymore you must manually remove the job 90 Oc VarioPrint 2100 2110 User s Manual Illustration Document Pages Prints Paper Submitted x 123 1 Normal A4 A4 5 06 11 10 37 Delete 20 Removing a Document from the Mailbox identifier Pages Prints Paper Submitted 2 1 1 a D 06 10 10 52 Delete 21 Removing a Document from the Memory Getting to Know the Oc VarioPrint amp 2100 2110 91 H
69. Oc Settings Editor is enabled the system checks the validity of the ID The Accounting Function 227 How to enter a fixed account ID 1 Press the System manager function key 2 Press the Accounting function key 3 Press the Set account ID function key The following dialog box appears Please enter account ID 59 Entering the Account ID 4 Enter the account ID 1 10 digits 5 Press the Confirm function key 6 Press the Close function key You can start to process your jobs 228 Oc VarioPrint 2100 2110 User s Manual Making a Copy or Print with the Copy Card Introduction You can use the Oc VarioPrint 2100 2110 in combination with a separate copy control device You can use the copy control device as a prepaid credit system or a post paid debit system The prepaid system requires copy cards with credit units The post paid system uses an account number Prepaid system The prepaid system uses a copy card that contains credit units The print clicks are subtracted from the credit value on the card each time the system makes a print When the card runs out of credits during a print job or copy job the system stops printing and displays a message The user must refill the credits or insert a new card Post paid system The post paid system uses an account number that you must enter at the start of a job How to make a copy with the copy card 1 Insert the copy card into the
70. Oc Poland Ltd Sp z 0 0 ul Bitwy Warszawskiej 1920 r nr 7 02 366 Warszawa Poland http www oce com pl Oc Lima Mayer S A Av Jos Gomes Ferreira 11 Piso 2 Miraflores 1497 139 Alg s Portugal Oc Singapore Pte Ltd 190 MacPherson Road 503 00 Wisma Gulab Singapore 348548 Oc Printing Systems PTY Ltd P O Box 629 Rivonia 2128 South Africa Miscellaneous 277 Oc Espa a SA Oc Svenska AB Business Park Mas Blau P O Box 754 Osona 2 08820 El Prat de Llobre S 191 27 Sollentuna gat Sweden Barcelona http www oce se Spain http www oce es Oc Schweiz AG Oc Thailand Ltd S gereistrasse 10 B B Building 16 Floor CH8152 Glattbrugg 54 Asoke Road Schweiz Sukhumvit 21 http www oce ch Bangkok 10110 Thailand Oc Nederland B V Oc UK Limited P O Box 800 Oc House 5201 AV s Hertogenbosch Chatham Way The Netherlands Brentwood Essex CM14 4DZ http www ocenl nl United Kingdom http www oce co uk Oc North America Inc 5450 North Cumberland Avenue Chicago IL 60656 USA www oceusa com Note The web site http www oce com gives the current addresses of the local Oc organisations and distributors Note The addresses of local Oc organizations for information about the Wide Format Printing Systems and the Production Printing Systems can be different from the addresses above Refer to the web site http www oce com for the
71. Oc VarioPrint 2100 2110 User s Manual Oc Technologies B V Copyright 2005 Oc Technologies B V Venlo The Netherlands All rights reserved No part of this work may be reproduced copied adapted or transmitted in any form or by any means without written permission from Oc Oc Technologies B V makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose Further Oc Technologies B V reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes Code number 1060025409 Edition 2005 03 Cs Trademarks List of Trademarks Oc Oc VarioPrint 2100 2110 are registered trademarks of Oc Technologies B V Adobe Acrobat Reader and Distiller are registered trademarks of Adobe Systems Incorporated PostScript 3 is a registered trademark of Adobe Systems Incorporated Apple Mac Mac OS and Macintosh are registered trademarks of Apple Computer Inc OpenVMS and HP PCL are trademarks of Hewlett Packard Company WIN OS 2 OS 2 Lotus Notes OS 390 z OS are registered trademarks of International Business Machines Corporation in the United States other countries or both Linux is a registered trademark of Linus Torvalds Microsoft Windows
72. The LEDs on the paper trays are off when the trays are full When a paper tray runs empty the LED blinks Oc VarioPrint 2100 2110 User s Manual How you must load the media for example face down depends on the media type and the destination of your print job The following table shows where you can find more information about how to load the media Media types More information Standard media Media with special front see Load the standard media and media with special front on page 235 Oversize media see Load oversize media on page 237 Custom size media see Load custom size media on page 239 Tab sheets see Load the tab sheets on page 241 dia with special front A combination of tab sheets and me see Load a combination of tab sheets and media with special front on page 245 13 Loading the Media The dual paper trays optional You can replace the default bulk trays with dual paper trays The dual paper trays can contain 2 stacks of paper and so almost double the capacity of the bulk trays see Install the dual paper tray optional on page 97 Getting to Know the Oc VarioPrint 2100 2110 37 The Main Screen Introduction Information for operators After you turn on the Oc VarioPrint 2100 2110 the main screen appears When the Mailbox contains jobs these jobs are immediately displayed Document 5
73. The resolution indicates the number of dots per inch You can select 300 dpi or 600 dpi File format Select the TIFF format if you require a general format compatible with a range of graphical applications Remember that a TIFF file can be large in size Select the PDF format if you require a format that is com patible with the Acrobat applications A PDF is a file with compressed graphics and text This for mat matches all print systems and is common in the Internet environment 47 The contents of a scan profile The Scan Function optional 175 Tasks for system administrators to maintain the scan to file function 176 The system administrator must do the following to enable and maintain the scan to file function Configure the scan server Configure the export function for the scan jobs Create the scan profiles Download the scan profiles from the Oc Settings Editor to change the settings of the scan profile Upload the scan profiles to the Oc Settings Editor after the settings are changed Install the scan server to which the files are sent Note See the on line help of the Oc Settings Editor for more information about the above tasks of the system administrator Oc VarioPrint 2100 2110 User s Manual Introduction to the scan to email function Introduction Definition Information for operators system administrators The scan to email function is a part of the optional scan t
74. User s Manual Concatenation and chapterization Introduction The set build key gt of the Oc VarioPrint 2100 2110 joins different originals called subsets into one digital document for example a report or book You can change 1 sided originals into 2 sided documents If the originals result in an odd number of pages the Oc VarioPrint 2100 2110 will detect this An odd number of pages can result in an empty page between the subsets Concatenation You decide to print the next subset on this empty page do not keep the empty page Chapterization You decide to keep the empty page and start the next subset on a new sheet a new chapter starts on a new sheet When to do When you use the set build key to join subsets you can do the following Keep an empty page between the subsets or not m Use this setting for the whole document or not Before you begin Divide your document into subsets For example put your first set of originals into the automatic document feeder or put the originals on the glass plate Use the set build key to start a new subset Note You can use the glass plate for 1 sided scans only Use the set build key to join two or more 1 sided originals into a 2 sided document The Copy Function 147 Illustration 40 Concatenation no empty page between subsets Example How to use concatenation and chapterization 1 Put a 1 sided subset that contains an odd number of pages face do
75. a series of productive printing systems that enable you to print copy and scan your jobs The Oc VarioPrint 2100 2110 series is a modular system The following table shows the main differences between the standard versions of the Oc VarioPrint 2100 and the Oc VarioPrint 2110 Main differences between the Oc VarioPrint 2100 2110 Feature Oc VarioPrint 2100 Oc VarioPrint 2110 Print speed A4 Letter 91 prints minute 105 prints minute PS and PCL Default support of custom No Yes size paper and oversize paper Default support of streaming No Yes 3 Main differences between the Oc VarioPrint 2100 2110 Upgrade your Oc VarioPrint 2100 2110 You can upgrade your Oc VarioPrint 2100 with the following m A speed license for 105 prints minute m Support of custom size paper and oversize paper m Support of streaming PS and PCL Introduction 13 14 Furthermore you can upgrade the Oc VarioPrint 2100 2110 series with the following Optional feature Description Dual paper trays The dual paper trays enable you to almost double the capacity of your paper input trays A booklet maker on top of your printer The integrated booklet maker folds and staples your prints to create a booklet The scan function The scan function enables you to turn your analog originals into digital files An external finisher You can add variou
76. a time between 1 and 240 minutes in increments of 1 minute The factory default is 90 minutes 2 You press the On Off button on the printer 8 System Goes into the Sleep Mode The system returns from the sleep mode in the following situations When 1 You press the On Off button on the printer 2 An automatic print job AP arrives in the job queue Note When the automatic print job is forced to the mailbox as defined in the Oc Settings Editor the system remains in the sleep mode 3 You send a print job only when the setting Automatic wake up in the Oc Settings Editor is enabled 9 System returns from the sleep mode Note The system needs a couple of minutes to warm up Introduction 21 22 Oc VarioPrint 2100 2110 User s Manual Oc VarioPrint 2100 2110 User s Manual Chapter 2 Turning the System On and Off Turning the System On Introduction Task for operators The system has the following switches and buttons see the illustration for the correct location m Power switch y You can find the power switch at the left hand side ofthe printer The power switch cuts and connects the power to the complete system m On Off button with amber and green LED o The On Off button allows you to toggle the status ofthe system between the stand by mode and the sleep mode This action is only possible ifthe power switch 4 is in position 1 and the startu
77. action is executed in the job queue and in the job queue manager 2 Press the selection key to open the job 14 Basic Settings Getting to Know the Oc VarioPrint amp 2100 2110 75 3 Youcan view the Basic settings settings or navigate to the Original and Print settings in the appropriate menus 4 Press the selection key again to close the view How to move a job to the mailbox 1 Press the Job queue function key The job queue manager opens 2 Select a job in the job queue 3 Press the Move to memory function key The job is removed from the job queue and placed at the top of the list in the memory Note You cannot move a current print job to the memory How to move a job to the top of the job queue 1 Press the Job queue function key The job queue manager opens 2 Select a job in the job queue 3 Press the Move to top function key The selected job moves to the top of the queue below the current print job How to put a job in the job queue on hold 1 Press the Job queue function key The job queue manager opens 2 Select a job in the job queue 3 Press the Hold function key Result The selected job is put on hold The Oc VarioPrint 2100 2110 stops at the job on hold if the setting Processing is set to Keep sequence If the setting Processing is set to Keep going the Oc VarioPrint 2100 2110 does not stop for the job on hold The other jobs can move over the job on
78. aha 4 2605 Br ndby Czech Republic Denmark http www oce cz http www oce dk Oc Finland OY Oc France S A Tallberginkatu 2 A PL 163 32 Avenue du Pav Neuf 00180 Helsinki 93161 Noisy le grand Cedex Finland France http www oce fi http www oce fr Oc Deutschland GmbH Solinger Stra e 5 7 45481 M lheim Ruhr Germany http www oce de Oc Hong Kong and China head of fice 12 F 1202 The Lee Gardens 33 Hysan Avenue Causeway Bay Hong Kong http www oce com hk Oc VarioPrint 2100 2110 User s Manual Oc Hungaria Kft 1241 Budapest Pf 237 Hungary http www oce hu Oc Ireland Ltd 3006 Lake Drive Citywest Business Campus Saggart Co Dublin Ireland Oc Italia S p A Strada Padana Superiore 2 B 20063 Cernusco sul Naviglio MI Italia http www oce it Oc Japan Corporation 3 25 1 Nishi Shinbashi Minato Ku Tokyo 105 0003 Japan http www ocejapan co jp Oc Belgium S A Rue Astrid 2 A 1143 Luxembourg Belair http www oce lu indexfr htm Oc Malaysia Sdn Bhd 3 01 Level 3 Wisma Academy Lot 4A Jalan 19 1 46300 Petalig Jaya Selangor Darul Ehsan Malaysia www ocemal com my Oc Mexico S A de C V Prolongaci n Reforma 1236 4to Piso Col Santa F Del Cuajimalpa C P 05348 M xico D F M xico WWwW oceusa com Oc Norge A S Postboks 4434 Nydalen Gjerdrums vei 8 0403 Oslo Norway http www oce no
79. als you can use the following settings to take the special characertistics into account m The Image type settings to describe the special characteristics of the Original m The Exposure settings to describe the requirements for the Scan Before you begin Place the originals face down and in readable form on the glass plate or in the automatic document feeder The Scan Function optional 201 Illustration 56 Adjust the image quality settings How to adjust the image quality settings Select the Scan section Select one of the scan profiles from the list Define the settings for the Original Select Image Image type and the correct setting to describe the original Photo Text or Mixed Define the settings for the Scan Select Image and Exposure Use the sliders to change the settings for the Light and Dark areas on the scan To make the light areas on the scan darker move the pointer for Light to the left To make the dark areas on the print darker move the pointer for Dark to the left 7 When all the settings are OK press the Start key or the Set build key gt to start the scan process Poy 9n Result The scan to file job is started the document is sent to the designated scan directory on the scan server You receive no feedback to confirm that the job was completed successfully 202 Oc VarioPrint 2100 2110 User s Manual Stop Scanning Introduction Il
80. an 10 inches lt nofripa4 gt This field is always empty lt nofsripa3 This field is always empty gt lt nofsingle Maximum 5 digits The number of times that a single staple staples gt was used in a job This number does not include the staples from the off line sta pler lt nofdou Maximum 5 digits The number of times that two single sta blestaples gt ples were used in a job This number does not include the staples from the off line stapler lt noffin Maximum 5 digits The number of finished sets A set is fin ishedsets gt ished after the last sheet is sent to the output destination lt outputdes Possible entries The output destination to which the job tination gt m FINISHER was sent m OEM m FINISHER Output trays m SPECIAL m OEM External finisher m SPECIAL Upper output tray nofprinted Maximum 5 digits The number of printed letter standard a4 gt sized sheets copy jobs or print jobs lt nofprinted Maximum 5 digits The number of printed tabloid sized a3 gt sheets copy jobs or print jobs lt nofsim Maximum 5 digits The number of 1 sided sheets of a certain plex 1 6 gt paper type 1 6 used in a job lt nofdu Maximum 5 digits The number of 2 sided sheets of a certain paper type 1 6 used in a job The Accounting Function 219 220 of 80 characters Field name Specification Description lt paperfor Atextstring witha The format of the paper type 1 6
81. ard media A4 A3 B4 Letter Legal Tabloid You must define ranges for all the non standard media in the Oc Settings Editor and program the media in the Paper manager The optional dual paper trays almost double the capacity of the standard bulk trays The following tables describe the capacities for the paper trays and the requirements for the paper in the paper trays All trays can handle a variety of media Overview and Tables 267 Media and paper tray specifications 268 Paper trays Supported sizes Capacity Letter 8 5 x 11 Legal 8 5 x 14 Tabloid 11 x 17 Non standard sizes m Custom size media with a short edge of 203 305 mm 8 12 and a long edge of 208 457 mm 8 2 18 l and 2 Standard sizes 600 sheets of 80 g m 20 Ib Letter bond m Tabloid m B4 m Letter 8 5 x 11 m Legal8 5x 14 m Tabloid 11 x 17 Non standard sizes m Custom size media with a short edge of 203 305 mm 8 12 and a long edge of 208 457 mm 8 2 18 3 and 4 Standard sizes 1700 sheets of 80 g m 20 Ib Letter bond Tabloid B4 67 The Four tray Configuration Oc VarioPrint 2100 2110 User s Manual Paper trays Supported sizes Capacity 1 2and3 Standard sizes Letter Tabloid B4 Letter 8 5 x 11 Legal 8 5 x 14 Tabloid 11 x 17 Non standard sizes m Custom size media with a short edge of 203 305 mm 8 12 and a long edge of 208 457 mm 8 2 18 1700 sheets of
82. atic way When the box Mailbox in the printer driver has a check mark for a job this job is an interactive print job The job goes to the mailbox In order to print an interactive job you must start the job at the operator panel You can also create an automatic print job in the printer driver For automatic print jobs the box Mailbox is left empty Automatic print jobs go to the job queue The printing of automatic print jobs starts in the following situation m All the interactive jobs are finished m Atleast one automatic print job is present 1 483 500 Document 26 Automatic printing The Print Function 105 The order of automatic print jobs in the job queue 106 The automatic print jobs always come after the interactive print jobs in the job queue The interactive print jobs have priority over the automatic print jobs When you start an interactive job all the automatic print jobs in the job queue wait until the interactive job is finished Oc VarioPrint 2100 2110 User s Manual About Interactive Printing Introduction Definition Attributes The Oc VarioPrint 2100 2110 handles two types of print jobs the interactive print jobs and the automatic print jobs Both types the interactive and the automatic print jobs are created in the printer driver The difference is that interactive print jobs have a check mark in the box Mailbox in the printer driver For the automatic print jobs the box Mail
83. ation below displays an example of the feedback on the operator panel The information on the target scan is enlarged and the paper size is The Scan Function optional 197 reduced compared with the settings for the original The result is a situation where information loss occurs The feedback on the operator panel gives a rough indication how the information is visible on the target scan In this situation the information in center of the original is visible but the edges of the original are lost a EM 54 Information loss automatic document feeder How to use the zoom function for originals on the glass plate 1 Put the original face down and in readable form in the upper left hand corner on the glass plate 2 Select Scan Select one of the scan profiles in the Scan profiles section 4 Select Edit to define the zoom value and if necessary the size of the target scan 5 Press the start key or the set build key gt to start the scan process 9 198 Oc VarioPrint 2100 2110 User s Manual Result The procedure above will result in a scan that is focused on the upper right hand corner of the original upper left hand corner of the glass plate In the following table the result is shown Illustration Description The original is placed face down and in readable form in the upper left hand corner on the glass plate The upper left hand corner of the glass plate is a fixed point an
84. ault settings that describe a print job A template is based on the characteristics of a spe cific printer Templates help you to define a print job in a quick and easy way You must not define all the settings again when you print a job see About the templates on page 118 Bidirectional in formation The UPD printer driver for Microsoft Windows 2000 Windows XP and Windows Server 2003 provides you with feedback from the printer see About the Bidi rectional Printer Driver on page 113 Preview window The preview window at the right hand side of the printer driver provides graphical feedback about the result of the print job When you change a setting that affects the pre view the setting and the preview are immediately changed Below the graphical feedback the preview window dis plays a summary of the most used settings These set tings are links to the corresponding sections of the printer driver Note The preview window summary does not display all the settings The Print Function 111 112 Feature Description Contradiction handling When you define settings that cannot be combined a start contradiction occurs The last setting you define overrules all the other settings that have a conflict with the setting When you define a setting that overrules other settings the message area at the bottom right hand side shows the changed settings The message area also
85. ay in the Paper manager see Load oversize media on page 237 Getting to Know the Oc VarioPrint amp 2100 2110 63 Job Management About job management on the Oc VarioPrint 2100 2110 Introduction Information for operators The job queue offers you the possibility to view jobs in the job queue When you are not in the job editor and the main screen is active you can use the arrow up and arrow down keys atthe left hand side of the screen to scroll through the job queue Press the round selection key to view the settings of a job in the job queue Press the selection key again to close this view Note You can not view he settings of streaming jobs and print while RIP jobs You can also press the function key Job queue to inspect and manage the jobs in the job queue Use the arrow up and arrow down keys to select a job You can do the following actions m Move a job to the memory m Stop after the selected job m Delete the job m Move a job to the top of the job queue m Hold or release the job The jobs in the job queue can be m if Automatic printing is set to continue print jobs from the network m copy jobs from scanned originals m started jobs from the mailbox The jobs in the job queue are processed automatically from top to bottom A job is removed from the job queue when the last sheet is printed and delivered to the destination 64 Oc VarioPrint 2100 2110 User s Manual The priority of p
86. box is empty The interactive print jobs move into the mailbox where these jobs wait You must select an interactive job in the mailbox and press the Start key on the operator panel to print the job Automatic print jobs move into the job queue Automatic print jobs start automatically when there are no more interactive jobs in the job queue An interactive print job is a job that is started from the operator panel This type of job needs operator intervention to be printed m Interactive print jobs have priority over automatic print jobs When you start an interactive print job this job moves to the end of the queue of interactive print jobs before all automatic print jobs m Youcan change the settings of an interactive print job before you start the job The Print Function 107 Illustration Document Pages Prints Paper 27 Interactive Print Job 108 Oc VarioPrint 2100 2110 User s Manual The Printer Drivers About the Oc VarioPrint 2100 2110 Printer Drivers Introduction Information for operators You need a printer driver to send your jobs from your work station to the Oc VarioPrint 2100 2110 The printer driver allows you to define the print job settings on your work station Click Properties in your print window to access the specific Oc VarioPrint 2100 2110 features in the printer driver You can use the printer driver to define a large number of settings for layout paper finishing and
87. bs need the possibility to remove every trace of the information contained in a job The recovery of this confidential information must not be possible The Oc VarioPrint 2100 2110 allows you to remove all the traces of all your jobs This function is called E shredding E shredding overwrites the data on magnetic storage devices in such a way that the data become unreadable even with special equipment The system administrator can enable and disable E shredding When E shredding is enabled the system administrator can select the required level of E shredding Refer to the on line help of the Oc Settings Editor for more information about the use of E shredding Note E shredding requires a license Copy templates The copy templates of the Oc VarioPrint 2100 2110 enable you to easily create copy jobs The templates contain default settings for various copy jobs You can select one of the standard templates or you can define custom templates You can define up to 5 custom templates that contain your custom made settings see Create a custom template on page 150 Combine subsets Oc Set Logic enables you to handle hardcopy originals on the Oc VarioPrint 2100 2110 in an effective way Oc Set Logic allows you to define subsets within the document set build for copy jobs and scan jobs You can use the set build function to combine different types of paper originals for example different original sizes or 1 sided and
88. can server The file is stored in a designated directory The file is stored under the predefined name There is no message on the operator panel to inform you that the file was stored successfully You can access the status information on the Oc Smart Imager through the Oc VarioPrint 2100 2110 Settings Editor Oc VarioPrint 2100 2110 User s Manual Incorrect images Access the files in the designated directory on the scan server Open the file to check the result The situation can occur that the scan results are not correct The table below displays the problems that can occur and offers a solution Description of the problem Solution All the pages are up side down You have put the originals in the wrong direction in the automatic document feeder or on the glass plate Scan the originals again and make sure the originals are correctly placed see Original input on the glass plate or into the ADF on page 185 Every second page is upside down The Document type settings that you selected do not correspond with the orientation ofthe information on the originals Scan the originals again and select the correct Doc ument type setting All the pages are po sitioned sideways There is more than 1 explanation for this problem m Wrong orientation selected m Original feed direction confused with the orientation of the information on the original m The application you use does not process the T
89. cluded into the different sub the operator pan one digital docu sets that make el except the me ment with other the document dia setting sets of originals Print jobs A part of a job Different subsets Some settings that is finished in have different have fixed val ues You cannot edit these set tings on the oper ator panel 30 Subset characteristics Oc VarioPrint 2100 2110 User s Manual Using the Mailbox and the Memory About the Mailbox and the Memory Mailbox and Memory The Mailbox and the Memory are digital storage areas not for archiving purposes for scanned documents and print jobs from the network These digital storage areas are on a hard disk in the Oc Smart Imager The Mailbox is the location for print jobs The jobs in the Mailbox are displayed with the file name the user name the number of pages in the job the number of sets to print the media type ofthe first page and the date and time The Memory shows the same information but displays a job number instead of a name and there is no user name The Memory is the location for scanned jobs and jobs that are moved from the job queue The only location to which you can move the jobs from the job queue is the memory The scanned jobs are copy jobs that were sent to the memory When you use Scan to memory the jobs are stored in the memory Then you can print the jobs later Note Scan to memor
90. copy 156 Oc VarioPrint 2100 2110 User s Manual Note If you select another copy template than Scan to memory you can also scan your job to memory You must define the destination in the Target section of the job editor Copy template Description Standard job All the settings are the system default set tings You can define all the required set tings Front amp back cover All the settings which are required for copy jobs that contain front and back covers are pre defined You can define the other set tings for your job Front cover All the settings which are required for copy jobs that contain front covers are pre de fined You can define the other settings for your job Last used The settings ofthe previous copy job will be used for your current copy job Note This copy template does not contain the settings of all the subsets of a set build job Scan to memory All the settings which are required to scan a job now and print it later are pre defined You can define the other settings for your job 44 The Copy Templates Before you begin m Remove all staples from your originals m Remove the paper clips m Make sure that the originals in the automatic document feeder have the same size m Make sure that the automatic document feeder does not contain more than 75 sheets 80 g m or 20 Ib bond m Make sure that the originals are not curled
91. ct Versions Counters Status Configuration report m System log file m Last 10 errors m Last 10 warnings m Trace level m Trace log file m Scan job export status Control m Restart m Sleep mode m Printing Clean up m Mailbox m Queue m Spool queue m Scan job export buffer Installation m Upgrade software m Software options m Factory defaults 25 The settings in the Service section Subsection 1 Subsection 2 Subsection 3 System m Key operator PIN System administrator PIN Date and time System location Power management Security E shredding 54 Oc VarioPrint 2100 2110 User s Manual Subsection 1 Subsection 2 Subsection 3 Paper Scanner Scanner Printer Supported sizes m Finisher Job management Mailbox Protocols m MAC address m Network adapter m TCP IP TCP IP TCP IP Test TCP IP LPD Test LPR SMB SLP eNDPS eNDPS diagnostics Socket printing SNMP Scan to file m Scan server Scan profiles m Connection test Download m Scan profiles m Upload m Default Scan to e mail m Mail server m Connection test m Address mapping m Address list Interpreters m PostScript PCL5e m PCL5e m PCLSe m Default page settings m Default font settings m Paper tray mapping
92. cument feeder or on the glass platen 2 Select Scan Select one of the scan profiles from the list 4 Select Edit to access the job settings for the scan to file job Note You cannot edit all settings The fixed settings are grayed out If there is no need to change the scan to file settings you can ignore this step and continue with the next step 5 Press the Start key to start the scan to file job Note f you do not use the Edit function you can use the Start key Q 10 start the scan to file job Ed The Scan Function optional 189 Create a combined scan to file job with the Set build function Result 190 1 Divide your document in different sets The document is either too large to scan as 1 set or contains sheets ofa different size or paper type Put the first set of originals face down in the automatic document feeder or on the glass plate Select Scan Select one of the profiles from the list with scan profiles Note You can only select 1 scan profile for all the subsets to come Select Edit to access the job settings for the scan to file job You can also skip the Edit option and press the Set build key gt The first subset is scanned Repeat the steps for the next subsets and press the Set build key gt again When you have scanned the last subset you can press the Start key After you start the scan to file job the job is scanned and the digitized result is sent to the s
93. d is used as the origin of the image Result of a scan with a 10096 zoom factor Result of a scan with a 50 zoom factor Note The upper right hand corner of the image is fixed Ds we Result of a scan with a 200 zoom factor Note The upper right hand corner of the image is fixed 56 Zooming from the glass plate The illustration below displays an example of the feedback on the operator panel The information on the target scan is enlarged and the paper size is reduced compared with the settings for the original The result is a situation where information loss occurs The feedback on the operator panel gives a rough indication how the information is visible on the target scan In this The Scan Function optional 199 situation the information in the upper left hand corner of the original is visible the rest of the information of the original is lost nn EL CC CIE 55 Information loss glass plate 200 Oc VarioPrint 2100 2110 User s Manual Optimize the scan quality Introduction The Oc VarioPrint 2100 2110 is designed with Oc s patented Image logic digital scan technology The Oc VarioPrint 2100 2110 can detect photos rasters and fine lines on the original This information is processed in such a way that the digital result has a high scan quality This means that in most cases you do not need to adjust quality settings to get the best result To scan special origin
94. decreased to a lower level The operator panel on the printer displays a screen saver with the text Energy save mode You can not disable the low power mode Introduction 19 The system goes into low power mode in the following situation When 1 The job queue of the Oc VarioPrint 2100 2110 has been empty for a defined time Note This time is defined in the Oc Settings Editor The key operator can set a time between I and 240 minutes in increments of 1 minute The factory default is 15 minutes 6 System Goes into the Low Power Mode The system returns from the low power mode in the following situations When 1 You press a key on the operator panel 2 You send a print job Sometimes the system remains in the low power mode when you send a print job This event can occur when the print job is forced to the mailbox 7 System Returns from the Low Power Mode Note The system needs 30 seconds to warm up Sleep mode When the system is in sleep mode the power consumption is decreased to a very low level The operator panel on the printer is off The On Off button D on the printer is amber 20 Oc VarioPrint 2100 2110 User s Manual The system goes into sleep mode in the following situations When 1 The job queue of the Oc VarioPrint 2100 2110 has been empty for a defined time Note This time is defined in the Oc Settings Editor The key operator can set
95. dges 1 and 2 standard on line staplers on page 250 Remove any loose staples Make sure that no staples fall into the Oc VarioPrint 2100 2110 Keep the stapler cartridge which caused the problems Give the stapler cartridge to the Oc service technician Note Afier you correct the problem the situation can occur that the stapler does not staple the next two or three sets Oc VarioPrint 2100 2110 User s Manual Oc VarioPrint 2100 2110 User s Manual Appendix A Overview and Tables 265 Product specifications 266 Part Specification Print speed Oc Var ioPrint 2100 9 prints minute A4 Letter 45 prints minute A3 Ledger Print speed Oc Var ioPrint 2110 105 prints minute A4 Letter 45 prints minute A3 Ledger Resolution Scan 600 x 400 dpi Print 600 x 600 dpi Warm up time lt 12 minutes Zoom Min 25 Max 400 Network connection Switchable 10 100 Mbit s Ethernet TCP IP interface Platforms Platforms that support LPR LPD over an Ethernet TCP IP connection for example wm Windows 2000 NT ME XP Unix OS 2 OpenVMS Mac Toner F11 Oc VarioPrint 2100 2110 User s Manual Media and paper tray specifications Introduction The Oc VarioPrint 2100 2110 has 3 or 4 paper trays that you can refill during a print job one tray at a time The paper trays have automatic size detection for the stand
96. e Oc VarioPrint 2100 2110 allows you to copy scan and print your jobs The Oc VarioPrint 2100 2110 has the following functional units m The printer m The scanner m The operator panel m Thecontroller D UR wn rj g B B B n V V Cm 2 The printer 30 Oc VarioPrint 2100 2110 User s Manual Part Description Function for example A Left front door Access to the toner unit B Top left cover of the Access to the paper path to solve paper jams printer The top right cover ofthe printer is situated under the output trays C Output trays Receive the jobs that were sent to the output trays D Upper output tray Receive the error prints the clean job sheets and the jobs that were sent to the upper out put tray E Finisher front door Access to the staplers and the finisher areas labeled D and E F Paper trays Contain the paper Open the paper trays to add the paper G Front doors Access to the areas inside the system labeled A B and C Open the front doors to handle errors H Operator panel Access to the functions of the system I Signal lamp option Indicate the status of the system al Getting to Know the Oc VarioPrint amp 2100 2110 31 The scanner
97. e RIP of the first page is ready the system starts to print your job Streaming jobs are a continuous flow of data to your system To prevent an overflow of your sys tem printed data are already cleaned while the rest of your job is printed Note The operator panel only gives limited feedback about the job 34 Supported workflows The difference between the standard RIP then print jobs and the print while RIP and streaming jobs is the following RIP then print After the RIP completes the job with all job information is available and visible on your system You can move the job to memory to edit the job and print the job again Print while RIP Only the user name job name and the number of printed sets are displayed during the print job and after the print job After the print job completes the job is still available on your system You cannot move the print while RIP jobs to memory The Print Function 103 Streaming Only the user name job name and the number of printed pages are displayed during the print job After the print job completes the job is no longer available on your system You cannot move the streaming jobs to memory because the system deletes the data to prevent an overflow 104 Oc VarioPrint 2100 2110 User s Manual About automatic printing Introduction Information for operators The Oc VarioPrint 2100 2110 allows you to print your jobs in two ways the interactive way and the autom
98. e Set build key gt to scan the subset 152 Oc VarioPrint 2100 2110 User s Manual About the integrated booklet maker Introduction Information for operators The Oc VarioPrint 2100 2110 can create booklets There are three ways to create booklets 1 Select the Booklet function in the Layout section on the operator panel This function is available on each Oc VarioPrint 2100 2110 also on systems that do not have an integrated booklet maker The printer then produces sorted prints that you must fold cut and staple by hand to get booklets 2 Select the Booklet function in the Finishing section on the operator panel This function is only available if your Oc VarioPrint 2100 2110 has the optional integrated booklet maker The printer then produces sorted folded and stapled booklets finished booklets 3 Select Layout and then Booklet in the Finishing section of your printer driver You can then send your job to the mailbox or directly to the job queue The following illustration shows the integrated booklet maker on top of the Oc VarioPrint 2100 2110 42 The integrated booklet maker The Copy Function 153 xt illustration shows the output of the integrated booklet maker Illustration of the integrated booklet maker The ne EE N V J 43 The output side of the integrated booklet maker Oc VarioPrint 2100 2110 User s Manual 154 Disabling Double sheet Detection
99. e except a job that scans or prints Press the Stop key amp 2 or the Correction key to stop and cancel a job that prints or scans Getting to Know the Oc VarioPrint amp 2100 2110 73 74 Function Description Move to top The function allows you to give priority to a job The se lected job moves to the position below the job that is cur rently printed The selected job is printed when the current print job is ready Hold You can Hold a job and Release a job A job on hold Release will not start to print If Processing in the System manager is set to Keep se quence the Oc VarioPrint 2100 2110 stops if the job on hold becomes the first in the job queue If Processing is set to Keep going other jobs move over the job on hold The color of the job icon changes to orange for a job on hold and to gray blue for a released job 29 The job queue manager Oc VarioPrint 2100 2110 User s Manual Managing jobs on the Oc VarioPrint 2100 2110 Introduction The jobs on the Oc VarioPrint 2100 2110 go to the job queue to print This paragraph describes the actions in the job queue Select a job and inspect the settings Move a job to the memory Stop the queue after a selected job Delete a job Move a job to the top of the queue Hold or release a job How to select and inspect a job in the job queue 1 Use the arrow up and arrow down keys toselecta job This
100. e key operator settings in the Oc Settings Editor System Adminis trators Configure the Oc VarioPrint 2100 2110 in the network m Manage the system administrator settings in the Oc Settings Editor 1 User Tasks 10 Oc VarioPrint 2100 2110 User s Manual Available documentation The Oc VarioPrint 2100 2110 documentation set Information for operators key operators system administrators Oc delivers the Oc VarioPrint 2100 2110 with a documentation set The documentation set for the Oc VarioPrint 2100 2110 contains the following items Item Description User s Manual The user s manual describes the workflow of print jobs copy jobs and scan jobs m Print from the mailbox Print directly to the Oc VarioPrint 2100 2110 Make simple and advanced copies Convert analog documents into digital documents scan to file m Adding Supplies m Solving possible errors The manual also contains general information about the system m Configuration workflow and structure of the Oc VarioPrint 2100 2110 m Turn on turn off and restart the system m Product specifications originals and copy materials to use Safety manual The multilingual safety manual provides information about safety issues m Instructions for safe use m Safety data sheets m EPA Energy Star Introduction 11 12 Item Description Quick Reference Card The Quick Reference Card c
101. e number of trays for your system Finishing The following icons can be displayed m c7 The document gets 1 staple m c The document gets 2 staples Note When no icon is displayed the job is not stapled and is sent to the output trays Output loca The following icons can be displayed tion beg The document is sent to the output trays i The document is sent to the upper output tray a The document is sent to the optional booklet maker n FA The document is sent to the optional external finisher File name Display information about the jobs in the job queue user name and messages 28 Job information in the job queue manager Oc VarioPrint 2100 2110 User s Manual Overview of Actions in the Job Queue Manager Introduction Information for operators The job queue manager always shows the job that is printing and the other jobs in the queue that wait to be printed You can select a job in the job queue and perform different actions on the selected job Basically the jobs are printed in the order in which they arrive in the job queue If a job has an error the setting Processing in the System manager defines what happens When Processing is set to Keep sequence the system stops until you correct the error When Processing is set to Keep going the system continues with the other jobs in the queue Getting to Know the Oc VarioPrint amp 2100 2110 71 Overview of the job queue functions
102. e operator panel Note Follow the steps in the order that is displayed on the screen The system keeps track of the actions and recovers from this error Error Handling 261 About Paper Jams Introduction 262 Information for operators key operators The media and originals normally move through the Oc VarioPrint 2100 2110 without any problems A sheet that gets stuck can cause a paper jam If there is a paper jam the operator panel displays an error message The operator panel gives you instructions to clear the error The graphics on the screen indicate which part of the Oc VarioPrint 2100 2110 has a paper jam The operator panel guides you through a sequence of steps to correct the problem If paper jams occur in more than one location the operator panel continues to give the instructions until all the paper jams are corrected When the error is cleared follow the instructions on the display The job continues All the prints are moved correctly into the output trays or upper output tray If the print is still not correct check the following m Theoriginals must be aligned to the right in the automatic document feeder m Theoriginal guides must not be too tight or too loose m The originals must not be too heavy too curled or too damaged If necessary make the originals flat or make new originals on the glass plate m The originals must not be stapled If necessary remove any staples Separate the originals after
103. e you must enter the media names sizes and orientations The link between a certain media type and the paper tray is made in the Paper manager When you fill a paper tray you can set the media type here see Set the needed media type on page 58 The Paper manager displays the list entered in the Media catalog Media that matches the size detected for a paper tray is displayed in black The media types of the Media catalog that do not match the size detected for that paper tray are displayed in orange You can select a media type from the displayed list for each paper tray Note When the programmed media does not match the detected size a mismatch is displayed The media name turns orange There is one exception If the programmed media is oversize media the system does not display a mismatch Getting to Know the Oc VarioPrint amp 2100 2110 45 The media section Document Pages Prints Paper 7 The information in the media section 46 Oc VarioPrint 2100 2110 User s Manual Information in the media section About Displayed information When Size The size of the pro grammed media m The size ofthe programmed media matches the detected size in the paper tray m The programmed media for that tray is oversize media The default size that matches the detected size range in the paper tray The size of the pro grammed media does not match the detected size in the paper tray
104. entry in the System manager You have three options m All jobs You can manually enter job IDs for all copy jobs and memory jobs m Memory jobs You can manually enter job IDs for memory jobs only m Automatic The system assigns IDs to memory jobs and copy jobs Note All copy jobs get the prefix ID Before you begin 136 Before you can enter the job IDs you must turn on the option in the System manager Do the following Select System manager You now see the options of the Workflow setting If not press the Workflow function key Select ID entry for copy jobs Select one of the following m All jobs You are asked to enter IDs for all copy jobs and memory jobs Memory jobs You are asked to enter IDs for memory jobs only Note If you select Automatic the system assigns IDs to the memory jobs and copy jobs Oc VarioPrint 2100 2110 User s Manual 3 Close the System manager 33 The Setting ID Entry for Copy Jobs in the System Manager Note f you do not turn on the option in the System manager you can still enter job IDs but only per job When you define a copy job select Target and then Job ID The system asks you to enter a job ID Enter an ID for a copy job 1 PARYON Put the originals face down and in readable form into the automatic document feeder or on the glass plate Press the Copy function key Select one of the copy templates see Making a Copy
105. er identifier column and an email address column The user identifier must be a unique number of up to 20 digits 0 9 See Email address of the sender above for the format requirements of the email address Note The name of the address list file must always be ral csv Other file names are not accepted The header of the user identifier column must always be ruid The header of the email address column must always be address 51 Recipient search settings Address list file 184 Oc VarioPrint 2100 2110 User s Manual Scanning on the Oc VarioPrint 2100 2110 Original input on the glass plate or into the ADF Definition The procedures that describe the methods to scan documents from the glass plate or from the automatic document feeder ADF offer the following suggestions m Put the original face down and in readable form in the upper left hand corner on the glass plate m Put the originals face down and in readable form into the automatic document feeder This paragraph explains how to position originals on the glass plate and how to feed originals into the automatic document feeder The Scan Function optional 185 Illustration 49 Portrait original short edge feed A 50 Landscape original short edge feed 7 MN y Portrait original long edge feed m Hold the original in front of you in readable position m Turn the original over the long edge m Place the o
106. es to delete the subset 3 Press the correction key C again The following dialog box appears Delete last subset Yes No 4 Repeat step 3 until all the incorrect subsets are deleted Oc VarioPrint 2100 2110 User s Manual Including Tab Sheets and Inserts Introduction An insert is a type of media that goes through the Oc VarioPrint 2100 2110 but is not processed This insert is only included in a media set for example to indicate the start of a new chapter in a report An insert can be a blank sheet but also a pre printed sheet or a copied sheet There is no need to count the pages of the documents to use inserts and tab sheets Use the Set build feature of the Oc VarioPrint 2100 2110 to include tab sheets and inserts You then divide your document into subsets The first subset for example is a chapter The next subset is an insert that indicates the start of the next chapter Then follows the next subset which is a chapter If you use tab sheets use the same method Each subset is processed in a different way for example printed on red paper or handled like a tab sheet or an insert After you defined all the settings for all the subsets the Oc VarioPrint 2100 2110 joins all the subsets into one complete document Note Remember that you can only use the set build key for paper originals not for documents from Memory or the Mailbox How to prepare your originals D pl mme o Jog the subset o
107. es which stapler is empty Number Stapler 1 Below the top cover of the finisher at the back of the printer 2 Behind the front door of the finisher 3 optional off line stapler Behind the front door of the finisher 4 optional book let maker Inside the booklet maker front side 5 optional book let maker Inside the booklet maker back side 64 Locations of the staplers 248 Oc VarioPrint 2100 2110 User s Manual Ifa stapler runs empty when you start a job or during a job a warning message appears When a job stops because of a lack of staples you can do the following m Refill the staplers m Cancel the job m Continue the job without staples not possible for the optional booklet maker The system automatically detects the refill of the staplers The warning message disappears Note Only use staples of type S3 Adding Supplies 249 Replacing Stapler Cartridges 1 and 2 standard on line staplers Illustration 250 Attention When you open the front door and the top cover of the finisher check that the jaws of the staplers are open If the jaws are not completely open you must close the top cover and the front door of the finisher Wait 15 seconds The Oc VarioPrint 2100 2110 opens the jaws of the staplers Now you can remove the stapler cartridge Attention Do not remove the stapler cartridge if the jaws are partly closed If you did remove
108. f originals carefully to make a straight stack Put the stack face down and in the readable form into the automatic document feeder If necessary adjust the original guides Press the key for a template for example Standard job Press the key for Original Define the settings for the original Press the key for Print Define the settings for the document to print How to scan the subset 1 Result Press the set build key gt The originals in the automatic document feeder are scanned The originals are added to the other subsets You can see the number of scanned subsets on the The Copy Function 165 screen in the feedback area The screen also displays extra feedback for tabs and inserts Note When you are building a set the next subset starts with the settings of the previous subset To process the new subset in a different method you must define new settings How to finish your combined document 166 OP wo Wait for the scan job to finish Define the settings for the next subset Scan the next subset Repeat the two procedures above to scan more subsets Select Output to define the settings for Destination Sort Staple and Offset stacked Set the number of copies with the numeric keys on the keyboard Press the start key Q to print the whole document add the job to the job queue or to send the job to the local mailbox Note When you press the start key the selected
109. file on page 216 The system administrator can retrieve the accounting log file from the Oc Settings Editor and process the data in an application such as Microsoft Excel You can use the data to generate periodical cost reports Oc VarioPrint 2100 2110 User s Manual Account ID file The account ID file is a database file that contains a list of predefined accounts Each account in an account ID file consists of four data fields record ID account ID account name and comment You can edit the account ID file for example to add delete or change accounts see Edit the account ID file on page 223 The use of accounting There are 2 accounting modes on the Oc VarioPrint 2100 2110 On the operator panel you can set the required accounting mode You can select Fixed or Per job When Fixed is selected the account ID that was set in the System manager is used for all jobs The fixed account ID also overrules the account ID that was defined in the printer driver The warning section on the operator panel displays the account ID that was set When Per job is selected a dialog box appears for each job The dialog box does not appear when an account ID was indicated in the printer driver Note Automatic print jobs that do not have a valid account ID are automatically sent to the mailbox You must enter a valid account ID to print the job The Accounting Function 209 The tasks of the system administrat
110. ginal face down 185 Original sizes 271 Original type 271 281 Original weight 271 Originals that can be used 271 Oversize media 63 Adapt the paper tray 237 Program in Paper manager 238 P Page programmer Concept 115 Tab caption editor 116 Paperjams 262 Automatic document feeder 263 Output trays 263 Paper input module 263 Paper path 263 Paper trays 263 Upper output tray 263 Paper trays Capacities 268 Install bulk tray 100 Install dual paper tray 100 Oversize media 237 Remove bulk tray 98 Remove dual paper tray 98 Supported sizes 268 Permanent error 260 Platforms 266 Power mode Low power mode 19 Off 19 Sleep mode 20 Power state indicators 24 Power switch 24 Print Account ID 131 From the mailbox 122 From the memory 122 Print job From the mailbox 121 From the memory 121 Stop 133 171 Print job types 102 Print speed 266 Print subsets 79 Printer components Finisher 30 Keys on the operator panel 32 Operator panel 32 Output trays 30 Upper output tray 30 Printer driver Bidirectional information 113 booklet creation 153 Delete a template 119 Features 111 Feedback 114 Rename a template 119 Set a default template 120 Templates 118 Versions 110 Product Specifications 266 R Readable form 185 Refill Off line stapler 252 Stapler 3 252 Staplers 1 and2 251 Staplers 4 and 5 254 Staplers in booklet maker 254 Staplers in finisher 251 Toner reservoir 233 Remove jobs from mailbox 92 Remove jobs from memory 92
111. gs in the Print section Settings for the original 35 The Settings in the Original Section The Copy Function 139 140 The table below shows the settings for originals in the automatic document feeder or originals on the glass plate Settings for Original Settings Definition Source ype This setting is read only Paper m Ifyou select a template this setting will be set to Paper The originals are scanned from the glass plate or the automatic document feeder Memory m The document was scanned to memory or moved from the job queue to the memory Mailbox m You edit a mailbox job This job comes from the network and was created in the printer driver Orientation This setting is read only for the originals to be scanned from the automatic document feeder You can change this setting if you scan the original from the glass plate and the original is small enough to be scanned in two directions You can scan Tabloid in only one direction on the glass plate Sheet Size This setting is read only for the originals to be scanned from the automatic document feeder Select one of the preferred paper sizes in the list if you copy from the glass plate User de fined You can define the size ofthe Long edge and the size of the Short edge of the original Layout Original You can indicate if the originals are 1 sided or 2 sided
112. he back cover of the printer How to program the oversize media in the Paper manager Press the Paper manager function key Press the function key for the paper tray in which you put the oversize media Use the star arrow keys to select the oversize media from the list Press the Close function key The oversize media is ready for use 23 69 Noct 238 Oc VarioPrint 2100 2110 User s Manual Load custom size media Introduction Task for operators key operators When you use custom size media and oversize media you must pay attention to some things The Oc VarioPrint 2100 2110 has format detection but only for standard sizes These sizes are A4 A3 Letter Legal Tabloid and B4 The Oc VarioPrint 2100 2110 detects the size of the media in the paper trays in ranges The Oc VarioPrint 2100 2110 is not able to detect the sizes of custom size media You must enter the exact sizes of your custom size media in the Media catalog Note If you want to use custom size media on a VarioPrint 2100 you need to upgrade your system with a license for custom size media When you use custom size and oversize media you must perform the following actions 1 Put the paper into the paper trays 2 Configure the media in the Media catalog 3 Program the media in the Paper manager Here you link the media to a paper tray Before you begin Put the paper into the paper trays If you use oversize paper you must follo
113. he paper tray 68 Loading Media with a Special Front Adjust the paper guides Close the paper tray How to program the media in the Paper manager 246 Bop Press the Paper manager function key Press the function key for the paper tray in which you put the media Use the star arrow keys to select the media from the list Press the Close function key The media is ready for use Oc VarioPrint 2100 2110 User s Manual Note The main actions when you change the media type are loading the media and programming the media You can do these actions in random order Adding Supplies 247 Replacing the Stapler Cartridges About the staplers The available staplers of the Oc VarioPrint 2100 2110 Information for operators key operators The following staplers are available on your Oc VarioPrint 2100 2110 m 20n line staplers in the finisher standard m off line stapler if your Oc VarioPrint 2100 2110 is equipped with the optional off line stapler m 2 on line staplers in the booklet maker if your Oc VarioPrint 2100 2110 is equipped with the optional booklet maker Each stapler can staple a maximum of 80 sheets or a paper stack of up to 8 25 mm The number of 80 sheets was defined for Oc Red Label paper of 80 g m 20 Ib bond When a stapler run out of staples the stapler icon in the warning section on the operator panel becomes orange The highlighted number below the icon indicat
114. he value in small steps A Star arrow down key Decrease the value in small steps Star arrow right key e Increase the value in large incre ments Star arrow left key lt gt Decrease the value in large incre ments Star round key e Select a job in the mailbox or memo ry for bundle printing 12 Function of the star arrow keys Getting to Know the Oc VarioPrint amp 2100 2110 35 About the paper trays Introduction Information for operators key operators Depending on your configuration the Oc VarioPrint 2100 2110 has 3 or 4 front loading paper trays All the paper trays can handle the same variety of copy materials see Media and paper tray specifications on page 267 You can add the media to the paper trays while the printer is running When a paper tray is empty the Oc VarioPrint 2100 2110 automatically switches to another paper tray that contains the same media All the paper trays of the Oc VarioPrint 2100 2110 can process oversize formats A3 and R Ledger You must adapt the paper trays to use oversize paper see Load oversize media on page 237 The paper trays 36 You can check the status of the paper trays on the operator panel The icons of the paper trays in the main screen show the paper level in the paper trays see The Icons of the Main Screen on page 41 You can also check the LED on the paper tray to see which paper tray is empty
115. hed The Oc VarioPrint 2100 2110 can handle standard jobs which are RIPped first After the ripping process completes the printing process starts The Oc VarioPrint 2110 can also handle jobs that are ripped and printed at the same time Note f you want to use the streaming feature on an Oc VarioPrint 2100 you need a license Note You can define a different input channel or port for each print job type Access the Oc VarioPrint 2100 2110 Settings Editor on the Oc Smart Imager in the system administrator mode to set the input channels Oc VarioPrint 2100 2110 User s Manual The three types of print jobs Supported workflow Description RIP then print When the system receives your job the system first RIPs your whole job After that the job is available and visible on your system Print while RIP When the system receives your job the job be comes immediately available in the job queue As soon as the RIP of the first page is ready the system starts to print your job After the RIP the job is still available on your system but with lim ited information about the job like user name job name and the number of prints Note The operator panel only gives limited feedback about the job Streaming requires a li Streaming is mainly used for large jobs When cense on the Oc Vario the system receives your job the job becomes Print amp 2100 immediately available in the job queue As soon as th
116. here is no empty page be tween the two subsets Whole document The next subsets all have the same setting This subset The setting is used for this subset only 43 Keep empty page settings How to finish your document 1 Finish the settings of the subsets 2 Select Output to define the settings for Destination Sort Staple and Offset stacked 3 Set the number of copies with the numeric keys on the keyboard 4 Press the start key to print the whole document The Copy Function 149 Create a custom template Introduction Task for operators key operators The Oc VarioPrint 2100 2110 offers 2 types of copy templates Standard templates Custom templates The standard templates contain a combination of frequently used settings for copy jobs You can edit the settings for each copy job but the system does not store the changed settings However the Oc VarioPrint 2100 2110 enables you to use custom templates You can create up to 5 templates with your own custom made settings This procedure describes how to create and remove a custom template How to create a custom template ASO Ore ONS Press the Copy function key Select one of the copy templates Change the settings for Original and Print In the Print section press the Target function key Press the function key Store as template Use the numeric keys 1 5 to enter a number for the template you want to s
117. ht cover of the booklet maker 2 Use the handle of the top left cover to lift the top left cover No UE w 10 Staplers 4 and 5 are located next to each other Tilt the stapler cartridge forward In the same movement remove the stapler cartridge from the stapler Take a new cartridge type S3 Remove the packing material Slide the stapler cartridge into the stapler Press until the stapler cartridge clicks into place Close the top left cover of the booklet maker Close the top right cover of the booklet maker Oc VarioPrint 2100 2110 User s Manual Chapter 10 Error Handling Oc VarioPrint 2100 2110 User s Manual 255 Handling Contradictions Introduction 256 Task for operators key operators Three types of contradictions can occur on the Oc VarioPrint 2100 2110 m Specification contradictions Specification contradictions refer to combinations of settings that are not possible combinations For example you cannot make a 2 sided scan from the glass plate Change the original setting from 2 sided to 1 sided m Start contradictions Start contradictions refer to errors that occur when the required resources for a job are not available Start contradictions only appear after you press the Start key o For example a job needs staples but the staplers are empty An alarm bell is displayed This alarm bell indicates that a certain supply is not available for example staples or toner m R
118. id csv a dialogue box appears You can now save or open the file When you open the file the screen shows the contents of the account ID file The Accounting Function 223 The information in the account ID file 224 Column Data field Entry Description A Record ID 4311 man Always start each new record datory for with 4311 each new Note The first record of the record account ID file starts with 4310 This record contains general information Do not change or delete the first record B Account ID 1234567890 A sequence of 1 to 10 digits that for example is attached to a job that identifies a user department project or customer C Account Department After you enter the account ID name X for exam on the operator panel the sys ple tem checks the account ID file for a matching account name This name is displayed on the operator panel If the account ID file does not contain a matching account name the operator panel only displays the account number The account name field can con tain a maximum of 40 charac ters D Comment Maximum The system administrator can monthly print use the comment field for addi volume tional information A comment 20 000 for field can contain a maximum of example 255 characters 61 Account ID file information After you change the account ID file you must save the file Then you can upload the account ID file to the Oc Smart Imager
119. iginal guides to the original paper size Glass plate Put the originals on the glass plate 2 Select a template 3 The Job editor opens with the Basic settings menu All settings are set to the values defined for this template Note When you put your originals into the automatic document feeder the original size original sheet orientation and the original document type are selected automatically Only for A4 and Letter Standard Other formats can only be fed in one feed direction The print size and document type are also automatically selected and adapted to the original settings 4 To change the settings for the original document press the key for Original and go through the four menus on the right side of the screen Source Sheet Layout and Image 5 To change the settings for the print press the key for Print and go from top to bottom through the six menus on the right side of the screen Target Output Paper Covers Layout and Image 6 Set the number of prints with the numeric keys Note You can set the number of prints at all times during the job definition The print feedback area displays the number of prints The Copy Function 159 Combining Subsets into One Document Introduction The Oc VarioPrint 2100 2110 allows you to create your documents and make a report a manual or a brochure Combined build documents can include several parts like a title page the table of content
120. image Note The User s Manual only contains a short description of the printer drivers Please refer to the on line help of the printer driver for detailed information about the settings in the printer driver The Print Function 109 Available printer drivers Operating system Available printer drivers m Microsoft Windows 20008 m Microsoft Windows XP amp m Microsoft Windows Oc provides the following Universal Printer Drivers UPD m HP PCLSe m Adobe PostScript 3 cOS 10 3 and higher Server 20034 i f Both drivers are based on Microsoft amp driver core technology to guarantee an optimal in tegration with the operating system of your work station Apple Macintosh Ma m MacOS printer driver This driver allows you to do page programming and to use the Oc VarioPrint 2100 2110 mailbox m Microsoft Windows 95 98 ME m Microsoft Windows NT4 m Older MacOS versions m Linux m PPD file The PostScript Printer Description PPD file adds the Oc VarioPrint 2100 2110 characteristics to a general Adobe PostScript 37M printer driver which translates the print jobs into PostScript files 35 Available printer drivers 110 Oc VarioPrint 2100 2110 User s Manual Important features of the printer drivers The following table describes some important features of the printer driver Feature Description Templates A template is a set of def
121. in the job queue requires a media type that is not in the paper trays you can already set the needed media type for that job If a waiting job requires more than one media type that is not in the paper trays you must set the needed media types one by one Use the Paper manager to set the needed media type Oc VarioPrint 2100 2110 User s Manual Illustration Document EX Submitted My Letter Letter 8 5x11 D D required Indicate the tray 9 dialog box when the required media type is not available Use the dialog box to define the required media type 1 When the above dialog box appears you must load the required paper into one of the paper trays 2 Press the function key Paper tray to select the paper tray where you put the paper 3 Press the function key OK to continue The job starts to print Note When you press the function key Close you must define the required paper type in the Paper manager Getting to Know the Oc VarioPrint 2100 2110 59 Illustration Normal A4 A4 Oce red label A4 A4 3 Arabica logo A4 A4 1 My Letter Letter 8 5x11 D Normal A3 A3 10 Use the Paper manager to define the required media type Use the Paper manager to define the required media type 1 Press the Paper manager function key 2 Load the paper 3 Press the function key for the tray that contains the media type that you just loaded 4 Press the Set needed type function key This action
122. iption In the Printer You can create new templates in advance in the Printer preferences of preferences of the printer driver You can only edit re the printer driver name or delete these templates in the Printer preferenc es The templates icon in the printer driver displays a lock for this type of templates gm In the printer When you print a job you can select an existing template driver itself in the printer driver If you change the settings of the when you printa template you can save the template with the Save but job ton The templates icon in the printer driver does not display a lock for this type of templates 39 Types of templates Note After you press the Save button a dialog box appears You can now enter a name for the new template Then press OK Rename a template You can rename a template Right click the template and select Rename Then you can enter a new name Note You can only rename locked templates in the Printer preferences Delete a template You can delete a template Select the template and click the Delete button The template is removed Note You can only delete locked templates in the Printer preferences The Print Function 119 Set as default If you use a certain template on a regular basis you can set that template as default In the Printer preferences right click the required template Then click Set as default The tem
123. is field is always empty mentname gt lt costcen A text string with The name ofa department or user as de tre gt maximum length fined in the Cost center field of the Ac of 40 characters count tab of the Oc VarioPrint 2100 2110 printer driver This field is empty when the attribute is not available custom A text string with Information as defined in the Custom maximum length field of the Account tab of the Oc Var of 255 characters ioPrint 2100 2110 printer driver In the Custom field the user can add addition al information about the account set tings This field is empty when the attribute is not available lt account This field is always empty jobnum ber gt lt accoun A number witha The account ID as defined in the ID tid gt maximum length field of the Account tab of the Oc Var ioPrint 2100 2110 printer driver or on the operator panel This field is empty when the attribute is not available Oc VarioPrint 2100 2110 User s Manual plex 1 6 gt Field name Specification Description lt nofscana4 Maximum 5 digits The number of scanned letter like sheets gt including custom sized sheets of which at least one dimension is equal to or less than 10 inches lt nofscana3 Maximum 5 digits The number of scanned tabloid like gt sheets including custom sized sheets of which all dimensions are larger th
124. istrators When you change settings in the Oc Settings Editor the software may ask you to restart the system A restart activates the newly changed settings If you restart the system the following occurs m The Oc Settings Editor changes become active m The jobs in the mailbox are saved m The job number of new copy jobs and scan jobs is set to 1 You must restart the system in the Oc Settings Editor Follow the procedure below to restart the system How to restart the system Bop woe Start the Oc Settings Editor in your web browser Click Service Click Control Click Restart The screen displays Restart the Oc Smart Imager Click OK The system restarts The screen of the operator panel displays the message When the LED on the operator panel is off you can turn off the system Press Close to continue Note The system waits until all active jobs are finished Press the Close function key on the operator panel The printer goes into the sleep mode Press the On Off button on the printer to wake up the system The LED in the On Off button changes from amber to green Turning the System On and Off 27 28 Oc VarioPrint 2100 2110 User s Manual Oc VarioPrint 2100 2110 User s Manual Chapter 3 Getting to Know the Oc VarioPrint 2100 2110 General Information The Configuration Introduction Information for operators key operators system administrators Th
125. ith special front 245 Replacing the Stapler Cartridges 248 About the staplers 248 Replacing Stapler Cartridges 1 and 2 standard on line staplers 250 Replacing Stapler Cartridge 3 optional off line stapler 252 Replacing Stapler Cartridges 4 and 5 optional booklet maker 254 Chapter 10 Error Handling Handling Contradictions 256 Handling Errors 260 About Paper Jams 262 About Staple Jams 264 Appendix A Overview and Tables 265 Product specifications 266 Media and paper tray specifications 267 Originals that can be used 271 Appendix B Miscellaneous 273 Reader s comment sheet 274 Addresses of local Oc organisations 276 8 Oc VarioPrint 2100 2110 User s Manual Oc VarioPrint 2100 2110 User s Manual Chapter 1 Introduction About Oc VarioPrint 2100 2110 Users Introduction Information for operators key operators system administrators For the purpose of this user manual the following target groups are defined m Operators including general users m Key operators m System Administrators The target group for the information or task in a section is indicated at the top of that section Tasks of the types of users Types of users Examples of tasks Operators m Create print jobs copy jobs and scan jobs m Process print jobs copy jobs and scan jobs m Define settings for Paper manager and System manager in the operator panel m Handle errors Key operators m Manage th
126. le normal paper tab sheets or inserts Whether the paper has a special front Whether the paper is used as default front cover or default back cover The operator panel and the printer driver automatically take over the list from the media catalog This characteristic gives you the possibility to select the required media type for your job from a wide range of media Note When a job requires a media type that is not in one of the paper trays a contradiction occurs You must load the required media type into one of the paper trays to print your job see Set the needed media type on page 58 Getting to Know the Oc VarioPrint amp 2100 2110 57 Set the needed media type Introduction 58 Task for operators When the correct paper for a job is not in one of the paper trays the job is not printed The setting Processing in the System manager determines what Occurs next m If Processing is set to Keep going the system first prints all the jobs for which the required media are available The not correct job is skipped and gets an alarm bell icon You must define the correct paper in the Paper manager m If Processing is set to Keep sequence the system stops The operator panel displays the icon for your job in the job queue and a dialog box appears There are 2 methods to continue your job First you can follow the instructions in the dialog box Second you can use the Paper manager Note f a waiting job
127. lustration Task for operators You can stop a scan job with the Correction key on the operator panel If you press the correction key the scanning will stop after the scan station has processed the originals that are already separated in the automatic document feeder Scanning stopped Scan profile name Resolution File format PDF G31D MH 600 106 600 PDF G31D_MH 600 85 600 PDF G31D_MH 600_p_ 600 PDF G42D_Fax 300_v_ PDF G42D_Fax 600 PDF G42D_Fax PDF G42D_Fax Scan job stopped TIFF G31D_MH Cancel this job TIFF G31D MH 57 Stop scanning How to stop a scan job 1 Press the Correction key G on the operator panel while the scanner scans the originals The operator panel displays the message Scan job stopped Cancel this job Press the function key Yes to cancel the job Press the function key No to continue the job The Scan Function optional 203 Result The job in the job queue is now displayed in orange The scanning of documents stops The message with the two options appears You can cancel or resume the job When you select Yes the job is removed from the queue BAINS Note Ifyou use the set build function Yes will only cancel the last subset not the job in the job queue Note If you cancel a scan job this also indicates that you cancel the corresponding print job 204 Oc VarioPrint 2100 2110 User s Manual Error messages and possible solutions Introduction
128. mory Memory 14 The sections of the main screen Note The chapters The print function The copy function and The scan function contain detailed information about all the settings for print jobs copy jobs and scan jobs that you can edit in the so called job editor Oc VarioPrint 2100 2110 User s Manual The Icons of the Main Screen Introduction Information for operators key operators The main screen of the operator panel is divided into 3 main sections These sections are the message section the warning section and the media section The message section is the upper part of the screen The message section displays information about for example errors and contradictions The warning section is the left hand side of the screen The warning section displays information about for example the toner and stapler level The media section is the right hand side of the screen The media section displays information about the media types and the amount of paper in the paper trays Note The number of paper trays on the main screen depends on your configuration Your system can have 3 or 4 paper trays The icon of the message section Icon Description S The icon indicates that the double sheet detection is dis abled 15 Double sheet detection Getting to Know the Oc VarioPrint amp 2100 2110 41 The icons of the warning section Icon Description Eid The toner level is OK oS The toner ic
129. must define new settings How to finish your combined document 162 m PON ist Wait for the scan job to finish Define the settings for the next subset Scan the next subset Repeat the steps 1 2 and 3 above to scan more subsets Select Output to define the settings for Destination Sort order Staples and the Stacking method Set the number of copies with the numeric keys on the keyboard Press the start key to print the whole document add the job to the job queue or to send the job to the local mailbox Note When you press the start key the selected output settings and number of copies apply to the whole job Oc VarioPrint 2100 2110 User s Manual Deleting subsets Introduction You can delete subsets with the correction key 1 If you press the correction key you can remove the last scanned subset You can delete as many subsets as needed starting at the last subset Illustration 45 Three Subsets The last subset can be deleted The Copy Function 163 Deleting subsets 164 1 Press the correction key 1 If you press the correction key Then one time the number of copies setting is reset to one two times all other settings are reset to the default values of the template three times you delete the last subset after confir mation 45 Correction key behavior The following dialog box appears Delete last subset Yes No 2 Select Y
130. ndicates that you have sent the document to memory File This setting is optional It is only available if the Scan to file function is ac tive The setting indicates that you can gen erate a digital file that is sent to the scan server Output Destination This setting indicates the destination ofthe prints The destination can be the output trays the upper output tray or the external finisher if configured Sort This setting indicates that the prints are sorted by set or by page Staple This setting indicates that the prints are sta pled or not stapled You can select 1 staple 2 staples and no staples The staple setting is only available when you select Output trays as destination Note The position of 1 staple depends on the selected document type landscape stapling possible Offset stacked This setting indicates that sets go into the output trays in offset stacks or straight stacks Yes Each set has an offset No Only the first set has an offset every new job has an offset Paper Paper The setting Paper displays the list of all media in the media catalog This media cat alog is a list of all the media types that your Oc VarioPrint 2100 2110 can use Use the star arrow keys to select a media type to use for your job The Copy Function 143 Settings for Print Settings Definition Covers Covers
131. ns only 1 sided copies another subset contains 2 sided copies The resulting full document has the same finishing Finishing applies to the number of staples and the destination of the full document for example the output trays or the external finisher You can edit most of the other settings like the number of sides to print and the sort settings What is a subset in print jobs A subset is a part of the job that has a different finishing than the rest of the job For example one subset is finished with one staple while another subset is finished with 2 staples You can also send one subset to the output trays and the next subset to the upper output tray For subsets in print jobs you can only edit a limited number of settings on the operator panel When you define these subsets in the printer driver you also define the settings in the printer driver If you edit these defined settings on the operator panel the settings can get contradictory values which causes start contradictions Getting to Know the Oc VarioPrint amp 2100 2110 79 Overview of the different types of subsets 80 a different way than other parts of the same job finishing For ex ample one sub set gets one staple the next subset is not sta pled and the last subset gets two staples Subset in Meaning Finishing Settings Copy jobs A set of originals One finishing You can edit that is scanned method for all most settings on and in
132. nt ID in the warning section on the left hand side Oc VarioPrint 2100 2110 User s Manual Stop printing Introduction You can stop a print job with the Stop key amp 2 on the operator panel If you press the stop key the printing will stop Press the Stop key amp 2 1 time to stop a print job at the end of a set Press the Stop key amp 2 2 times to stop a print job at the end of a page How to stop a print job 1 Press the Stop key on the operator panel The operator panel displays the message Print job stopped Cancel this job 2 Press the Yes function key to stop the job 3 Press the No function key to continue the job The Print Function 133 134 Oc VarioPrint 2100 2110 User s Manual Oc VarioPrint 2100 2110 User s Manual Chapter 6 The Copy Function 135 The Copying Concepts ID entry for copy jobs Introduction Task for operators key operators When you create a copy job on the Oc VarioPrint 2100 2110 the system assigns a number to your job Your job appears in the job queue with this number and the number of prints There is no other information for copy jobs Ifthe job queue contains a large number of copy jobs you may have problems finding your job To prevent this problem you can assign IDs to your copy jobs An ID isa prefix ID followed by a maximum of 20 digits Copy jobs with job IDs that are moved to memory keep the job IDs in memory You can set the job ID
133. nt job a job that m SCAN2MBX was directly printed from the m MBXCOPY network not from the mailbox m SYSTEM m SCAN A scan to file job m SCAN2MBX A job that was scanned to the mailbox m MBXCOPY A copy job that was printed from the mailbox m SYSTEM A test print that was started in the service mode or service copy mode date lt YYYY gt lt MM gt The date on which the job was finished lt DD gt or cancelled Note When you open the file in Microsoft Excel the date format changes into the date format that is defined in Microsoft Excel lt time gt lt hh gt lt mm gt lt ss gt The time on which the job was finished or canceled Note When you open the file in Microsoft Excel the time format changes into the time format that is defined in Microsoft Excel The Accounting Function 217 218 of 10 digits Field name Specification Description result Possible entries Information about the status of the job m Done m Done The job was finished correctly m Abrt m Abrt The operator or the Oc Smart Imager stopped or cancelled the job for example in case of an error lt user A text string witha The user name that is defined for the job name gt maximum length of 255 characters lt jobname gt A text string witha The name of the job only for automatic maximum length or interactive print jobs Otherwise the of 255 characters field is empty lt depart Th
134. nual If you have other comments or concerns please explain or suggest improvements overleaf or on a separate sheet Oc VarioPrint 2100 2110 User s Manual Comments This reader s comment sheet is completed by If you prefer to remain unknown please do fill in your occupation Name Occupation Company Phone Address City Country Please return this sheet to Oc Technologies B V For the attention of ITC User Documentation P O Box 101 5900 MA Venlo The Netherlands Send your comments by E mail to itc userdoc oce nl For the addresses of local Oc organisations see http www oce com Miscellaneous 275 Addresses of local Oc organisations 276 Oc Australia Ltd P O Box 363 Ferntree Gully MDC Vic 3165 Australia http www oce com au Oc Osterreich GmbH Postfach 95 1233 Vienna Austria http www oce at Oc Belgium N V S A J Bordetlaan 32 1140 Brussels Belgium http www oce be Oc Brasil Com rcio e Industria Ltda Av das Na es Unidas 11 857 Brooklin Novo S o Paulo SP 04578 000 Brasil http www oce brasil com br Oc Canada Inc 4711 Yonge Street Suite 1100 Toronto Ontario M2N 6K8 Canada http www oce ca Oc Office Equipment Beijing Co Ltd Xu Mu Cheng Chaoyang District Beijing 100028 China http www oce com cn Oc Czech Republic ltd Hanusova 18 Oc Danmark a s Vallensbeekvej 45 140 21 Pr
135. o Use the procedure below for example to do the following m Print a document with many pages m Print the appendices of a document on colored paper m Insert blank pages into a document Before you begin Divide your document into subsets For example a subset on red paper or a scan with a specific dark exposure setting When the processing method changes a new subset begins You must scan each subset separately using the set build key gt Illustration 44 Define the document type The Copy Function 161 How to prepare your originals 1 Jog the subset of originals carefully to make a straight stack 2 Put the stack face down and in the readable form into the automatic document ONO YW feeder If necessary adjust the original guides Press the key for a template for example Standard job Press the key for Original Define the settings for the original Press the key for Print Define the settings for the document to print How to scan the subset Result 1 Press the set build key gt The originals in the automatic document feeder are scanned The originals are added to the other subsets You can see the number of scanned subsets on the screen in the feedback area The screen also displays extra feedback for tabs and inserts Note When you are building a set the next subset starts with the settings of the previous subset To process the new subset in a different method you
136. o file function on the Oc VarioPrint 2100 2110 Scan to email runs on the GX270 platform and more recent platforms Scan to email allows you to scan a document and attach this scanned document to an email The emailis then automatically sent to the indicated email address Like in the scan to file function the format of the generated document is Adobe Portable Document Format PDF or Tagged Image File Format TIFF The difference between scan to file and scan to email is the following A document that was generated with the scan to file function is stored on an image server You can get the document from the image server A document that was generated with the scan to email function is attached to an email message This email message is automatically sent to a mail server and from that mail server to an indicated email address If the Oc VarioPrint 2100 2110 cannot send the email message the message with the attached document is not saved but removed after an indicated time Scan to email profiles When you start a scan to email job you must first select a scan to email profile A scan to email profile is similar to a scan profile see Introduction to the scan to file function on page 174 Scan to email profiles are stored in a scan job ticket file SJT which is uploaded to the Oc Smart Imager An SJT file can contain scan profiles and scan to email profiles at the same time The Scan Function optional 177 User
137. ob with the Correction key on the operator panel If you press the correction key the scanning will stop after the scan station has processed the originals that are already separated in the automatic document feeder Scanning stopped Scan profile name Resolution File format PDF G31D MH 600 106 600 PDF G31D_MH 600 85 600 PDF G31D_MH 600_p_ 600 PDF G42D_Fax 300_v_ PDF G42D_Fax 600 PDF G42D_Fax PDF G42D_Fax Scan job stopped TIFF G31D_MH Cancel this job TIFF G31D MH 47 Stop scanning How to stop a scan job 1 Press the Correction key G on the operator panel while the scanner scans the originals The operator panel displays the message Scan job stopped Cancel this job Press the function key Yes to cancel the job Press the function key No to continue the job The Copy Function 169 Result The job in the job queue is now displayed in orange The scanning of documents stops The message with the two options appears You can cancel or resume the job When you select Yes the job is removed from the queue BAINS Note Ifyou use the set build function Yes will only cancel the last subset not the job in the job queue Note If you cancel a scan job this also indicates that you cancel the corresponding print job 170 Oc VarioPrint 2100 2110 User s Manual Stop printing Introduction You can stop a print job with the Stop key amp 2 on the operator panel If you press the
138. of paper Remove the excess sheets 18 The icons for the standard paper trays The icons for the dual paper trays optional 44 Icon Description ES The paper tray is filled Note The dual paper tray does not have a level detection The horizontal lines do not indicate the amount of paper that is left in the dual paper tray The paper tray is empty The right hand section of the paper tray contains insuffi cient paper to slide the right hand paper stack to the left The plate inside the dual paper tray moves up or down For example before or after you load the paper The paper tray contains more paper than the maximum allowed amount of paper Remove the excess sheets 19 The icons for the dual paper trays optional Oc VarioPrint 2100 2110 User s Manual The information in the media section Introduction Information for operators key operators The media section of the main screen displays information about the media in the paper trays The information displayed is the programmed media name and the detected size and orientation in the paper trays This information can be in two colors orange and black The colors mean the following m Black The size ofthe programmed media equals the size detected in the paper tray m OrangeThe size ofthe programmed media does not equal the size detected in the paper tray You can set the media characteristics in the Media catalog Her
139. on is orange The toner reservoir is almost empty The toner reservoir contains toner for about 5 000 more pages ex The toner icon and the border are orange The toner reservoir is empty gt The stapler level is OK The staple icon is orange One or more staplers are al most empty The number of the stapler that is almost empty is high lighted in light orange k The staple icon and the border are orange One of the sta plers is empty The number of the empty stapler is highlighted in dark orange The external finisher is connected and ready off line ES The external finisher is connected but not ready full or Maintenance is required soon The operator panel indicates the number of prints you can make with an accuracy of 1 000 prints for example 4 000 This indicates that preventive maintenance is required within the next 4 000 prints n Maintenance is required within the next 1 000 prints The system stops when service is required now 0 prints 16 The icons of the warning section Note Disk usage shows the amount of disk space that is used for jobs in the memory and mailbox and the jobs in the job queue When 9096 of the disk is used the indication becomes orange When 100 of the disk is used the indication becomes red The disk usage indication is updated every 5 minutes 42 Oc VarioPrint 2100 2110 User s Manual The media information icons
140. on of the Jobs in the Mailbox and Memory Move to memory The option Move to memory is available in the job queue manager This option allows you to move a job that was not yet started from the job queue to the memory A job that is moved to the Memory is treated as if a new job is added to the Memory You can change the properties of the job You can use the move to memory function for example to save a job for later use or to use the extra editing options from the memory Getting to Know the Oc VarioPrint amp 2100 2110 83 Moving to Memory Introduction The function Move to memory is available in the job queue manager The function allows you to move waiting jobs from the job queue to the memory Waiting jobs are jobs that are not active not in the state of being processed defined or printed Jobs with the status Hold are also not active Note You can only move one job at a time When to do You can use Move to memory in the following situations m To save automatic print jobs or copy jobs in the memory for reuse Automatic print jobs are print jobs that were sent directly to the job queue m To allow changes in the job settings Jobs that are in the job queue cannot be edited because the Edit function is not available in the job queue When you move a job to the memory you can edit the job settings m Incombination with bundle printing the Move to memory function allows you to define
141. ontains information about the following tasks m Define the settings for the originals and the prints Combine the subsets Use the mailbox Use the memory L L m Manage the jobs in the job queue CD ROM The CD ROM contains a digital copy of the User manu al the Safety manual and the Quick Reference Card On line help The Oc VarioPrint 2100 2110 contains the following types of on line helps m Anon line help on the operator panel The on line help on the operator panel contains information about how to load standard media special front sheets and tab sheets into the paper trays The Help key on the operator panel gives access to this on line help m Anon line help in the Oc Settings Editor application on the Oc Smart Imager The User manual sometimes refers to settings in the Oc Settings Editor The Oc Settings Editor allows key operators and system administrators to change the default system settings Key operators and system administrators can refer to the on line help in the Oc Settings Editor for more information about the settings m Anon line help in the printer driver PCL and PostScript of the Oc VarioPrint 2100 2110 2 The Documentation Set Oc VarioPrint 2100 2110 User s Manual Introduction to the Oc VarioPrint 2100 2110 series Introduction Information for operators key operators system administrators The Oc VarioPrint 2100 2110 is
142. or arrange differently the chronological order of jobs that you want to print in a bundle m To combine digital print jobs and analog copy jobs Print jobs that are sent to the job queue AP jobs or jobs that were sent directly from the network can be moved to the memory 84 Oc VarioPrint 2100 2110 User s Manual Illustration Move to memory Stop after this Delete Move to top 17 Moving to Memory How to move a job to the mailbox 1 Press the Job queue function key The job queue opens 2 Use the arrow up and arrow down keys to navigate to the job you want to move 3 Press the Move to memory function key The job is removed from the job queue and placed at the top of the list in the memory Getting to Know the Oc VarioPrint amp 2100 2110 85 Editing a Job in the Mailbox or Memory Introduction When you start a job from the Mailbox or Memory a new job is created in the job queue This new job is a copy ofthe job in the mailbox or memory To edit the settings of a job in the Mailbox or Memory you must select the job and press the Edit key You can then edit a copy of the selected job This edited copy is sent to the job queue The changes you make are not applied to the job in the Mailbox or Memory The changes are only applied to the new job in the job queue Options You can change the following settings for the jobs in the Mailbox or Memory Number of prints 1 sided or
143. or for the accounting function 210 The system administrator can define a number of accounting settings in the Oc Settings Editor The following table displays the main settings in relation to accounting Person respon sible Tasks System adminis trator m Enable the Account ID setting m Enable the account ID check When an account ID file is uploaded to the Oc Settings Editor and the account ID check is enabled the system checks the validity ofthe account IDs that are entered on the operator panel m Upload the account ID file to the Oc Smart Imager m Download the account ID file from the Oc Smart Imager to make changes in the file m Download the accounting log files 58 System Administrator Tasks for Accounting Oc VarioPrint 2100 2110 User s Manual Accounting Settings on the Operator Panel Introduction Information for operators Access the Accounting section in the System manager on the operator panel of the Oc VarioPrint 2100 2110 to define the accounting settings The Accounting Function 211 The Accounting Settings 212 c 58 The Accounting Settings Settings in Optionsin Description the System the Ac manager counting menu Accounting Accounting Define the accounting mode mode m Per job A dialog box appears for each job The dialog box does not appear when an account ID was indicated in the printer driver
144. ou must load different sets of tab sheets The following table shows the types of tab sheets that are required for the destinations Destination Type of tab sheet m Output trays Reverse collated tab sheets m Upper output tray n reverse collated tab sheets the highest number is on top of the set The lowest number is at the bottom for example 5 4 3 2 1 External finisher Straight collated tab sheets In straight collated tab sheets the lowest number is on top ofthe set The highest number is at the bottom for example 1 2 3 4 5 63 Types of tab sheets How to load a combination of tab sheets and sheets with special front 1 Press the button on the front side of the paper tray to open the paper tray 67 Opening the Paper Tray The LED of the paper tray blinks rapidly while the plate inside moves down Wait until the paper tray opens Take the media from the pack Note Hold each pack of media at the short sides Adding Supplies 245 e 10 11 Bend the pack Put the tab sheets face down and header down into the paper tray Note Use he correct set for the destination of your print job See the Introduction to this chapter Adjust the paper guides Based on the position of the paper guides the Oc VarioPrint 2100 2110 can identify the paper size Close the paper tray Open another paper tray Put the media with a special front face down and header down into t
145. ow to remove jobs from the Mailbox or Memory 1 Use the star arrow keys to select the job that you want to delete You can use the Select all Select new or Select done function keys to select more than one job Note Use Select done if you want to delete all the jobs that were started to the job queue at least once 2 Press the Delete function key The selected jobs are removed from the Mailbox or Memory 92 Oc VarioPrint 2100 2110 User s Manual Oc VarioPrint 2100 2110 User s Manual Chapter 4 Adapting the System 93 Controlling the Backlight of the Screen Introduction At the rear side of the operator panel you will find the 2 keys used to adjust the backlight ofthe screen You can adjust the backlight in the range 0 to 7 Default value is 4 The keys are not repetitive no repeat function The system keeps the backlight setting in the memory A restart of the system has no influence on this setting Before you begin Wait until the machine has passed the initialisation phase You will see the basic screen settings when the initialization phase is completed and the Oc VarioPrint 2100 2110 is in Stand by mode The figure below shows you where to find the keys for the backlight control The keys to operate the backlight control are located at the rear ofthe monitor where the arrow marks the position Illustration 22 The Backlight Control 94 Oc VarioPrint 2100 2110 User
146. p phase was done A fter the startup phase the operator panel displays Print and Copy The operator panel also displays Scan when the optional scan to file function is configured on your system Ti H H U V v 1 The Power Switches 24 Oc VarioPrint 2100 2110 User s Manual In the table below you will find the status indicators of the LED in the On Off button and the status indicators of the LEDs on the right hand side of the operator panel Note When the system is in the sleep mode you must wake up the system to process the jobs see The Power Modes on page 19 Power state On Off button Off Off Controller initializing Amber blinking Sleep mode Amber Safety sleep mode Fatal error Permanent error Machine recoverable error Low power mode Green System initializing System warming up Stand by mode Process an automatic or interactive print job m Operator recoverable error m Run time contradiction 10 System State Indicators How to turn on the Oc VarioPrint 2100 2110 1 Press the power switch fg The system starts up The following occurs m The LEDs on the operator panel blink m The screen of the operator panel is off black The amber LED in the On Off button D blinks Wait until the system
147. pecification contra diction 65 Correcting a Specification Contradiction Oc VarioPrint 2100 2110 User s Manual Correcting a start contradiction 1 Read the error message on the screen 2 Add the needed resources The job starts if there are no more contradictions Correcting a run time contradiction 1 Add the required supplies 2 The job starts if there are no more contradictions Error Handling 259 Handling Errors Introduction 260 Task for operators key operators If an error occurs the Oc VarioPrint 2100 2110 stops There are three types of errors that can occur on the Oc VarioPrint 2100 2110 ORE operator recoverable error You must correct the error for example a paper jam before the scanning process or the printing process can continue After you correct the error the Oc VarioPrint 2100 2110 checks that all activities to correct the error are done If there are no more activities the system continues with the active job If you must do an additional activity the system remains in the stand by mode MRE machine recoverable error The operator panel displays a message that an MRE has occurred After this message the system goes to sleep mode You only need to turn on the system again Follow the instructions on the screen PE permanent error If the system has a permanent error the Oc VarioPrint 2100 2110 stops An error screen indicates that service is required Only an Oc
148. per tray Load the media Program the oversize media in the Paper manager Note The order of the steps is not fixed You can also begin with step 2 and do step I next Before you begin 1 Make sure that the oversize paper is defined in the Media catalog Refer to the on line help of the Oc VarioPrint 2100 2110 Settings Editor for more information about how to define the media Make sure that the paper tray is empty Make sure that the job queue is empty to prevent that the oversize media is used for the wrong jobs Note If you have problems putting the media into the paper tray you can switch the corner pieces at the right hand side of the paper tray There are two corner pieces one at the lower right hand side of the paper tray and one at the upper right hand side The lower right hand corner piece has one higher side which can cause problems when you load some media Put the corner piece of the lower right hand side at the upper right hand side and vice versa How to remove the slide inside the paper tray Bop Mx Open the paper tray Loosen the screws of the slide Pinch the green slide handle Remove the slider with a sideward and upward move You can now put the oversize media into the paper tray Adding Supplies 237 Note You can store the slides inside the printer When you open the front doors you can see the storage location at the lower right hand side of the printer You can mount the slides to t
149. plate is now the default template each time you print a job 120 Oc VarioPrint 2100 2110 User s Manual Printing on the Oc VarioPrint 2100 2110 Printing a Document Introduction Task for operators Users need a printer driver to print jobs through the network to the Oc VarioPrint 2100 2110 The printer driver allows users to define the print job settings on their workstation Note The user s manual only contains a short description of the printer drivers Please refer to the on line help of the printer driver for detailed information about the settings in the printer driver How to print a document from the mailbox Press the Print function key Use the arrow keys gt to select a job Note You can press the Expand mailbox function key to enlarge the view Press the Edit function key to check or change the settings Enter the number of prints Press the Start key o How to print a document from the memory 9p meum If necessary press the Copy function key to display the memory Press the Memory function key Use the arrow keys to select a job Press the Edit function key to check or change the settings Enter the number of prints Press the Start key The Print Function 121 Printing a Job from the Mailbox or Memory Introduction 122 Task for operators You can start a job from the Mailbox and the Memory When you open the mailbox view or memory view
150. pose You can scan an analogue document and turn the document into a digital file with the scan to file function on the Oc VarioPrint 2100 2110 The procedure to create a scan to file job is almost the same as the method you use to create a copy job In order to make the procedure quick and simple you can use the predefined scan profiles on the operator panel Note When you have started a scan to file job you must wait until the scan process is finished After the scan process is completed you can create a new scan to file job You can turn analogue documents into digital files for archiving purposes and print on demand You can use this method also to make the documents suited for digital processing Before you begin 188 The fastest way to scan a set of originals of the same standard paper size is to place the set in the automatic document feeder You can put a maximum of 75 sheets 80 g m or 20 Ib bond in the automatic document feeder Note You must scan originals of a non standard size on the glass plate Oc VarioPrint 2100 2110 User s Manual Illustration Scan profile name Resolution File format PDF G31D_MH 600 106 600 PDF G31D MH 600 85 600 PDF G31D MH 600_p_ 600 PDF G42D_Fax 300 v 300 PDF G42D_Fax 600 106 600 PDF G42D_Fax 600_85_ 600 PDF G42D_Fax 600_p_ 600 TIFF G31D_MH 300_v_ 300 53 The scan profiles Create a simple scan to file job 1 Put the originals face down in the automatic do
151. r on the operator panel of the Oc VarioPrint 2100 2110 Verification Disabled The Oc VarioPrint 2100 2110 accepts any account number as a correct entry even though the number is not listed in the account ID file on the Oc Smart Imager m Enabled The account number you enter is only accepted by the Oc VarioPrint 2100 2110 if the number is listed in the account ID file on the Oc Smart Imager If the number is not present in the account ID file the job is not accepted Note You can only use this setting if the Identification setting is enabled 214 Oc VarioPrint 2100 2110 User s Manual Setting Description Field separa tor This setting allows you to select the character used in the ac count log files to separate the information Comma m Semi colon Copy Count Device Enable the setting to indicate that the Oc VarioPrint 2100 2110 is configured with a copy count device The Accounting Function 215 The Accounting Log File About the accounting log file Introduction 216 Information for system administrators An accounting log file consists of data records The data records contain information about the use of the Oc VarioPrint 2100 2110 For each job on the Oc VarioPrint 2100 2110 a new data record is added to the current accounting log file Each data record in an accounting log file contains 53 fields The fi
152. ribes the main requirements for the originals that are suitable for the Oc VarioPrint 2100 2110 Originals that can be used Originals Specifications Original sizes Glass platen Max 11 x 17 inches Automatic Min 5 5 x 8 inches document Max 11 x 17 inches feeder Original weight Glass platen Max 22 lbs Automatic 75 sheets of 80 g m 20 Ib bond document feeder Original type Glass platen Any type of original Automatic Not damaged 1 sided and 2 sided document originals with a light curl feeder Note Do not put transparent originals into the automatic document feeder Overview and Tables 271 272 Oc VarioPrint 2100 2110 User s Manual Appendix B Miscellaneous Oc VarioPrint 2100 2110 User s Manual 273 Reader s comment sheet Questions 274 Have you found this manual to be accurate O Yes O No Were you able to operate the product after reading this manual O Yes O No Does this manual provide sufficient background information O Yes O No Is the format of this manual convenient in size readability and arrangement page layout chapter order etc O Yes O No Could you find the information you were looking for O Always O Most of the times O Sometimes O Not at all What did you use to find the required information O Table of contents O Index Are you satisfied with this manual O Yes O No Thank you for evaluating this ma
153. riginal into the automatic document feeder or on the glass plate Note You get the maximum productivity when you scan A4 originals in long edge feed direction 186 Oc VarioPrint 2100 2110 User s Manual Portrait original short edge feed m Hold the original in front of you in readable position m Rotate the original 90 degrees counter clockwise m Turn the original over the long edge m Place it into the automatic document feeder or on the glass plate Landscape original short edge feed m Hold the original in front of you in readable position m Turn the original over the short edge m Place it into the automatic document feeder or on the glass plate Note If you are scanning an original in which the long edge size is greater than the vertical glass plate size you must always use a short edge feed Long edge feed does not fit into the automatic document feeder Glass plate position Component Function Scan a portrait document in vertical position on the glass B plate 51 Glass plate scan portrait Scan a landscape document in horizontal position on the glass plate 52 Glass plate scan andscape 52 Glass plate position Note If you are scanning an original in which long edge size is greater than the vertical glass plate size you must always scan the original in horizontal position The Scan Function optional 187 Create a scan to file job Introduction Pur
154. rint jobs Remember the following Automatic print jobs from the network have the lowest priority If you start local jobs interactive jobs on the operator panel these local jobs are printed first Note The streaming jobs and print while RIP jobs in the job queue are displayed in a different color Getting to Know the Oc VarioPrint amp 2100 2110 65 Job queue view area 66 The view on the job queue displays the following information 33 50 11 Job queue view area Information displayed with the job icon Description Job number In case of a copy job or a job started from the Memory a job number is displayed This job number is a number between 1 and 9999 This number is automatically gen erated by the Oc VarioPrint 2100 2110 File name and In case of an automatic print job or a job started from the user name Mailbox the name of the job and the name ofthe sender are displayed If the screen has not enough space for the text a smart algorithm tries to present the most relevant part Status A job is marked in gray blue color if the job is being pro cessed A job is marked in orange color if the job is not pro cessed For example if the job is on hold or an error or a contradiction occurs Oc VarioPrint 2100 2110 User s Manual Information displayed with the job icon Description Message The job queue view area has space for the following items Text
155. ror ror Idle Lights off Yellow Red System running Green Yellow Red System running Yellow Yellow Red and next job con tradiction time to finish job 5 minutes Current job is Yellow Yellow Red stopping Current job Red Red Red stopped 24 State Signal Colors Oc VarioPrint 2100 2110 User s Manual The settings of the Oc VarioPrint 2100 2110 Settings Editor Introduction Information for key operators system administrators The Oc VarioPrint 2100 2110 Settings Editor application contains settings that enable you to adapt the system to your needs You can access the functions of the Oc VarioPrint 2100 2110 Settings Editor in Key operator KO mode or in System administrator SA mode The SA mode includes all the functions to configure and maintain your system The KO mode gives access to a subset of these settings This section shows an overview of the settings in the Oc VarioPrint 2100 2110 Settings Editor Please refer to the on line help of the Oc VarioPrint 2100 2110 Settings Editor for detailed information about the settings Getting to Know the Oc VarioPrint amp 2100 2110 53 Overview of the settings The on line help is divided in 3 main sections The main sections are Service Settings and Media Each section contains subsections The following tables shows where you can find which setting Subsection 1 Subsection 2 Conta
156. rs marked with the labels C1 C4 Note You can only open cover C2 when C1 is closed Paper path Open the front doors of the Oc VarioPrint 2100 2110 to access the areas marked with the labels A1 and B1 B3 Note 4 small lamp illuminates when the paper path cover Al opens Output trays There are three global areas in the output trays that you must check for paper jams m Open the top covers that are left of the copy receiving unit and below the output trays m Open the front door to the output trays to access the covers marked with the labels D1 D2 Also check the internal error tray m Open the front door and the top cover to access the paper path covers marked with the labels E1 E3 Note Remove any paper from the upper output tray if you open the top cover of the output trays Upper output tray Check the upper output tray for paper jams 66 Possible Locations of Paper Jams Error Handling 263 About Staple Jams Introduction Information for operators key operators All the staplers can staple sets of 80 sheets of paper and sets of a maximum of 8 25 mm The number of 80 sheets was defined with Oc Red Label paper of 80 g m 20 Ib bond When a staple error occurs the operator panel shows a message Follow the instructions on the screen to correct the problem General information 264 When a stapler error occurs replace the stapler cartridge see Replacing Stapler Cartri
157. rst record of an accounting log file is the header record This record acts as the heading of a table The header record always starts with 4300 Every subsequent data field starts with 4301 Records of type 4301 hold the actual accounting information for each job The Oc Smart Imager stores all the jobs into a temporary accounting log file acl file Every night at midnight the system converts this information into a permanent accounting log file csv file At the same time a new temporary accounting log file is created that remains active for 24 hours You can download the csv file Then you can import the file into for example Microsoft Excel or Microsoft Access The following table describes the fields of the data records in an accounting log file Note The Oc Smart Imager can store a maximum of 99 accounting log files The oldest file is removed when the limit is reached Oc VarioPrint 2100 2110 User s Manual The fields of the accounting log file Field name Specification Description record 4301 A number that identifies a data record type lt jobid gt A number witha When a new job starts the Oc Smart maximum length Imager creates a unique job identifica of 9 digits tion number lt jobtype gt Possible entries Describes the type of job a COPY m COPY Direct copy job m IP m IP Interactive print job a job that m AP was printed from the mailbox m SCAN m AP Automatic pri
158. s the different chapters and the appendices You can scan or print some parts of the document 1 sided and other parts 2 sided You can print the different parts of a document on cover material and separation sheets or tab sheets You can insert for example pre printed paper and blank pages Subsets A subset of a document is a number of pages to process in a defined method for example print on red paper When the required processing method for scanning or printing changes a new subset begins When you process parts of a document in a different way you must divide the document into subsets The Set build key You can scan different subsets with the Set build key gt You can find the set build key on the operator panel When you use the set build key the following settings do not apply to the subset but to the whole job The number of copies The destination The sort order The staple setting The offset stack Remember that you can not use the Set build key gt for documents in the mailbox or the memory You can use the Set build key gt for paper originals only When you put different subsets together the setting Source for Original is automatically set to Paper The original can come only from the glass plate or the automatic document feeder Note When you use the automatic document feeder the size of the originals must be one of the supported standard sizes 160 Oc VarioPrint 2100 2110 User s Manual When to d
159. s Manual How to control the backlight of the screen 1 Press the right backlight key The brightness level increases one step Press the right key again until you reach the needed level of brightness If you want to decrease the brightness follow steps 1 and 2 but use the left backlight key instead Adapting the System 95 Setting the Operator Panel Language Introduction Task for operators You can select the language of the operator panel When you change the language of the operator panel the language of the Oc Settings Editor also changes How to set the language of your system 96 n BSD gt Press the System manager function key Press the User interface function key Press the Language function key Use the star arrow keys to select your language Press the Close function key The language of the operator panel and the Oc Settings Editor is changed Note When you select Chinese you must restart the system Oc VarioPrint 2100 2110 User s Manual Install the dual paper tray optional Introduction Task for operators key operators The dual paper tray is an optional high capacity paper tray You can use a dual paper tray instead of a standard bulk tray A standard bulk tray can contain up to 1 700 sheets A dual paper tray can contain 2 stacks of paper A4 LEF or Letter LEF The total capacity of a dual paper tray is about 3 400 sheets The following procedures describe how
160. s external finishers to your system for example one of the following m The Oc DFS10 to bind your documents including a cover m A booklet maker to create folded and stapled booklets m A high capacity stacker to stack more sheets at a time so you can remove the prints from the printer half as often as before A license for PS PCL and NDPS The license enables you to use PS PCL or NDPS Oc VarioPrint 2100 2110 User s Manual 4 Optional features for the Oc VarioPrint 2100 2110 series Concepts and Philosophy Introduction Information for operators key operators system administrators This section describes the main concepts of your Oc VarioPrint 2100 2110 Supported printing workflows The Oc VarioPrint 2100 2110 supports the following printing workflows Supported workflow Description RIP then print When the system receives your job the system first RIPs your whole job After that the job is available and visible on your system Print while RIP When the system receives your job the job be comes immediately available in the job queue As soon as the RIP of the first page is ready the system starts to print your job Note The operator panel only gives limited feedback about the job Streaming requires a li cense on the Oc Vario Print amp 2100 Streaming is mainly used for large jobs When the system receives your job the job becomes
161. see Uploading the Account ID File on page 225 The new file overwrites the file that is currently in use Oc VarioPrint 2100 2110 User s Manual Uploading the Account ID File Introduction Purpose When you start to use the accounting function optional you need to upload the account ID file You can create account IDs The account IDs are numbers that represent for example departments customers persons or projects for which you want to collect accounting information The account IDs are listed in the account ID file To add new accounting IDs or to change the existing IDs you need to change the account ID file You can upload the new file to the Oc Smart Imager Note f you want to use the information in the account ID file you must enable the Verification setting in the Accounting section Before you begin If you want to change an existing account ID file you must first download the file to a local destination on your PC After you have made the changes you can upload the file Uploading the Account ID File Result PARYON Select the Settings tab in the Oc VarioPrint 2100 2110 Settings Editor Select Accounting Select ID file Select Upload Click Browse to find the account ID file on the network Click Upload to start the upload of the file The account ID file is now uploaded to the Oc Smart Imager Note The new file overwrites the existing file The Accoun
162. some settings for Original and Scan see Introduction to the scan to file function on page 174 Press the Set build key The first subset is scanned Prepare and scan the following subsets as described in the steps 2 5 above Press the Start key Q after you scanned the last subset The job is exported to a file The Scan Function optional 195 Change the zoom factor Introduction Purpose Before you 196 Originals in the automatic document feeder The automatic zoom function is active when you put standard size originals into the automatic document feeder If the size of the image on the original is different from the size of the target scan value the information is automatically resized reduced or enlarged By default the zoom function is set to Automatic To change the zoom factor manually use the Zoom function in the Scan Image menu to change the zoom factor with the star arrow keys 3 Originals on the glass plate If you use non standard size originals you must use the glass plate The scanner can not automatically detect the size ofthe originals on the glass plate Therefore you must select the page size and the Zoom factor manually The zoom function for the originals in the automatic document feeder is different from the zoom function for the originals on the glass plate Original Starting point of the zoom function Automatic document center feeder Glass plate
163. stem administrators The scan to email function is a part of the optional scan to file function You must have a valid license for the scan to file function to use the scan to email function You must do the following m Configure the Oc VarioPrint 2100 2110 Settings Editor You must configure the mail server and the recipient search For the recipient search you can configure an LDAP server or use an address list file m Upload a scan job type SJT file to the Oc Smart Imager see About the scan profiles file on page 179 The SJT file can contain both scan to file profiles and scan to email profiles There is no difference in format between the two types of profile The prefix selector string described in the table below and the application selector string in a profile render a job a scan to file job or a scan to email job These two strings must be identical Note You must enter values for all settings described in the tables Otherwise the scan to email function will not work correctly The Scan Function optional 181 Configure the mail server 182 Mail server settings Description Server address The address of the mail server You must enter one server address This address can be a host name of 32 characters or an IP address Default Empty Port number Default 25 User name The user name gives you access to the server This user name can be any name of up to 20 characters a z A Z
164. taplers are not in the correct position Pull stapler 2 toward you until the stapler cannot go any further Open the top cover of the finisher again Note You can access stapler 1 when the stapler cartridge is tilted upward Adding Supplies 251 Replacing Stapler Cartridge 3 optional off line stapler Illustration JIT Sy 70 Location of the off line stapler How to replace the stapler cartridge of stapler 3 252 1 n 8 D NN Open the front door of the finisher The stapler cartridge is located in the left lower hand corner of the finisher Tilt the stapler cartridge forward In the same movement remove the stapler cartridge from the stapler Remove the stapler cartridge from the stapler Remove the loose staples if necessary Note Make sure that no staples fall into the finisher Take a new cartridge type S3 Remove the packing material Slide the stapler cartridge into the stapler Note The correct position of the off line stapler cartridge is upside down Oc VarioPrint 2100 2110 User s Manual 10 Press until the stapler cartridge clicks into place Note f the new stapler cartridge does not fit put back the old stapler cartridge and call service Close the front door of the finisher Adding Supplies 253 Replacing Stapler Cartridges 4 and 5 optional booklet maker How to replace the stapler cartridges of the staplers 4 and 5 254 1 Open the top rig
165. ter is shown as an Default Empty Search base Define the path to the search base The search base is the area in which an email address is searched The search base can be any data file that contains at least unique identifiers for the users and email addresses The search is from top to bottom only You must en ter the top node ofthe search base to enter the data in the file Default Empty The Scan Function optional 183 Recipient search settings LDAP server Description User identifier This attribute is the field that is compared with the code that is entered on the operator panel Default Empty Email address An email address is connected to a unique user iden tifier When a search is done on the server the first email address that is connected to the entered user identifier is returned See Email address of the send er above for the format requirements Default Empty 50 Recipient search settings LDAP server Configure the recipient search Address list file Recipient search settings Address list file Description When you have no LDAP server you can use an ad dress list file to search for recipients When an ad dress list file is available this file is always used You can upload and download the address list file to the Oc Smart Imager The address list file is a comma separated values csv file The address list file must contain a us
166. the number of scans When you use the Set build key gt the total number of scanned pages in the set is displayed Note Streaming jobs do not have an original counter For Print while RIP jobs the counter increases after a page is RIPped Time to finish es timate The time to finish estimate is the time that it will take to print the jobs if the process is not interrupted This time is indicated in hours and minutes hh mm The time is cumulative The minimum time to finish that is dis played is 1 minute Scan jobs jobs on hold and jobs that need operator ac tion have no time to finish estimate displayed Note For streaming jobs and print while RIP jobs the time to finish estimate is not indicated 27 Job icon information Oc VarioPrint 2100 2110 User s Manual The job queue manager E d Move to memory Stop after this Delete Move to top 12 The job queue manager view When you press the function key Job queue you open the job queue manager You can see information for each job Press the function key Close to close the job queue manager Getting to Know the Oc VarioPrint amp 2100 2110 69 70 Note For streaming jobs and print while RIP jobs only the file name user name and messages are displayed Part Description Paper tray in The trays that are used for the job are indicated in 3 or 4 col formation umns The number of columns depends on th
167. ting Function 225 Restoring the Default Account ID File When to do To return to the start situation you can restore the factory default account ID file This file is stored on the Oc Smart Imager and can not be edited Note The information of the current account ID file is removed and cannot be recovered It is recommended that you maintain a customized account ID file available on a location on your PC in the event you need a backup of the customized file Note You can only restore the default account ID file with this function The factory defaults of the Key Operator and the System Administrator do not influence the account ID file Restore the factory default account ID file Result 226 BON ct Select the Settings tab in the Oc VarioPrint 2100 2110 Settings Editor Select Accounting Select ID file Select Default Click OK to restore the factory default account ID file The default account ID file overwrites the current account ID file Oc VarioPrint 2100 2110 User s Manual Using the Accounting Function Entering a Fixed Account ID Introduction Task for operators When the Accounting mode is set to Fixed you must enter the account ID in the Accounting section of the System manager before you start to process your job Each time a new account ID is required you must enter that account ID Note When the setting Verification in the Account settings section in the
168. to Per job you must enter the account ID for each job When the Accounting mode in the System manager is set to Fixed the account ID that you entered in the System manager is used for all the jobs Make a copy when the Accounting mode is set to Per job D 9 wg Qo Press the Copy function Select a copy template A dialog box appears Enter the Account ID Press the Confirm function key Define the settings for your job Press the Start key o Make a copy when the Accounting mode is set to Fixed Bp Press the Copy function Select a copy template Define the settings for your job Press the Start key Note When the Accounting mode is set to Fixed the operator panel displays the current account ID in the warning section on the left hand side The Print Function 131 Print a job when the Accounting mode is set to Per job Select a job from the Mailbox or Memory Press the Edit function key to check or change the settings If no account ID was defined a dialog box appears Enter the Account ID Press the Confirm function key Press the Start key Print a job when the Accounting mode is set to Fixed 132 Select a job from the Mailbox or Memory Press the Edit function key to check or change the settings Press the Start key Note When the Accounting mode is set to Fixed the operator panel displays the current accou
169. tore Press the OK function key The template is stored Note You can enter a number of a custom template that already exists Then the system asks you to confirm that you really want to overwrite the existing template How to remove a custom template 150 Press the System manager function key Press the User interface function key Press the function key Delete template The screen displays the available templates Use the numeric keys 1 5 to enter the number of the template you want to remove Press the OK function key The template is removed Oc VarioPrint 2100 2110 User s Manual Note You can also press the function key Delete all to delete all the custom templates The Copy Function 151 Use a custom template Introduction Task for operators This procedure describes how to use the custom templates You can use the custom templates in the same way that you use the standard copy templates How to use a custom template 1 Press the Copy function key 2 Press the function key Custom templates The screen displays the custom templates that you defined see Create a custom template on page 150 Note The function key Custom templates is only available when you defined at least 1 custom template Use the numeric keys 1 5 to enter the number of the template you want to use If required edit the settings Enter the number of copies Press the Start key to start the job or press th
170. ts the sheets can have the following destinations m The output trays m The upper output tray m The external finisher if configured Note You can not use tab sheets in combination with the optional booklet maker Depending on the destination of the print job you must load different sets of tab sheets The following table shows the types of tab sheets that are required for the destinations Destination Type of tab sheet m Output trays Reverse collated tab sheets m Upper output tray n reverse collated tab sheets the highest number is on top of the set The lowest number is at the bottom for example 5 4 3 2 1 External finisher Straight collated tab sheets In straight collated tab sheets the lowest number is on top ofthe set The highest number is at the bottom for example 1 2 3 4 5 62 Types of tab sheets How to load tab sheets when you print to the output trays and the upper output tray 1 Take a pack of reverse collated tab sheets Note The tab sheets in reverse collated tab sheets are counted down from the last number to 1 Adding Supplies 241 2 Complete steps 1 5 of the procedure for standard media 3 Put the tab sheets face down and header down into the paper tray 64 Loading Tab Sheets destination output trays and upper output tray 4 Continue with steps 7 and 8 of the procedure for standard media 242 Oc VarioPrint 2100 2110 User s Manual How to
171. ttle bit from the spring lock Repeat the steps 7 and 8 for the left hand rail Remove the paper tray Remember that 2 persons are required to remove the paper tray 25 Remove the paper tray with 2 persons How to install a bulk tray or dual paper tray 1 100 Take the paper tray Note Remember that 2 persons are required to install a paper tray Slide the rails of the paper tray into the rails of the printer Push the paper tray far enough into the rails to prevent that the paper tray can drop Close the paper tray The rails of the paper tray are automatically locked in the spring locks You can now load the media into the paper tray Note Remember not to load more paper than indicated on the stickers inside the paper tray Oc VarioPrint 2100 2110 User s Manual Chapter 5 The Print Function Oc VarioPrint 2100 2110 User s Manual 101 Printing Concepts Types of print jobs Introduction 102 Information for operators key operators system administrators The Oc VarioPrint 2100 2110 supports three types of print jobs based on the print and RIP workflow that the system follows RIP stands for Raster Image Processing RIP is the process in which a file that you send to a printer is translated or converted into an image that the printer can print After the ripping process finishes the printing starts You can also send print jobs that start printing while the ripping process is not finis
172. ugh the Mailbox Use the round selection key to select the first job for the bundle The screen displays the number 1 in front of the job Repeat the steps 3 and 4 to select the second job and all other consecutive jobs The screen displays the number 2 in front of the job and so on Note You can always change the order of the jobs in the bundle Use the selection key to select and deselect the jobs The function key Edit changes into the function key Bundle print when you select more than one job Press the Bundle print function key A dialog box appears Use the numeric keys to enter the number of prints for the bundle Press the Start function key The Print Function 127 Result The bundle print jobs appear in the job queue as one job called Bundle All the jobs in the bundle are finished separately according to the original job settings 128 Oc VarioPrint 2100 2110 User s Manual Combining Print Jobs and Copy Jobs into One Bundle Introduction Task for operators You can combine print jobs and copy jobs into 1 job The following procedure describes how to create one job from a print job and a copy job The procedure consists of the following steps Move your print job from the Mailbox to the Memory Scan your copy job to the Memory Combine your print job and copy job into one job Move your print job from the Mailbox to the Memory sp N Send your print job to the Mailbox
173. un time contradictions Run time contradictions occur when the system has not enough supplies for example paper while the system prints a job The active or current job stops The operator panel displays a message Oc VarioPrint 2100 2110 User s Manual Illustration l Scanning 2 sided originals on the glass plate is not possible Press gt to continue with original 1 sided Load paper Document i Submitted X 123 1 DA3 1 06 10 15 48 My Letter Letter 8 5x11 es D D required z DA Indicate the tray 3 DM 40M Close OK Paper tray 72 Example of a Start Contradiction Error Handling 257 How to correct a specification contradiction 258 Refill stapler 1 and2 73 Example of a Run time Contradiction Step Action Remarks 1 Press the Start key The system checks the settings you select If or the Set build the settings do not match the system cannot key gt print your job A pop up message appears 2 Change the settings For example change the Original settings according to the from 2 sided to 1 sided to make a copy from specifications ofthe the glass plate You can also press the Start Oc VarioPrint key Q two times This action corrects the 2100 2110 incorrect setting 3 Press the Start key If the job has the correct settings the job is Q or the Set build processed If you do not correct the settings key gt the system corrects the s
174. ve the paper clips m Make sure that the originals in the automatic document feeder have the same size m Make sure that the originals are not curled Note f your Oc VarioPrint 2100 2110 does not have the optional integrated booklet maker you can still create a booklet layout for your document The system then shuffles the originals For example the pages 1 and 4 are printed on one side of the sheet The pages 2 and 3 are printed on the other side of the sheet You must fold cut and staple the prints by hand to get a booklet The Copy Function 167 How to create a booklet 1 Put the originals into the automatic document feeder 2 Press the Copy function key 3 Select a template The operator panel displays the Basic settings section 4 Set Finishing to Booklet The graphical feedback displays the booklet icon A 46 Create a booklet Note The Oc VarioPrint 2100 2110 also allows you to copy originals that already have a booklet layout When you copy originals with a booklet layout you must set the setting Layout in the procedure below to Normal and not to Booklet There is no need to set the Layout setting to Booklet because your originals already are in booklet form 5 Define the other settings 6 Enter the number of prints 7 Press the Start key o 168 Oc VarioPrint 2100 2110 User s Manual Stop Scanning Introduction Illustration Task for operators You can stop a scan j
175. vent personal injury Safety information The safety information for this product is included in a separate manual with the title Safety manual This manual is part of the documentation set that you received with your product 4 Oc VarioPrint 2100 2110 User s Manual Table of Contents Trademarks 3 Notes to the reader 4 Chapter 1 Introduction About Oc VarioPrint 2100 2110 Users 10 Available documentation 11 Introduction to the Oc VarioPrint 2100 2110 series 13 Concepts and Philosophy 15 The Power Modes 19 Chapter 2 Turning the System On and Off Turning the System On 24 Shut down the system 26 Restart the system 27 Chapter 3 Getting to Know the Oc VarioPrint 2100 2110 General Information 30 The Configuration 30 About the paper trays 36 The Main Screen 38 The Icons of the Main Screen 41 The information in the media section 45 The on line help on the operator panel 49 The Signal Lamp optional 51 The settings of the Oc VarioPrint 2100 2110 Settings Editor 53 Media Concepts 57 About the Media Catalog 57 Set the needed media type 58 About Temporary Media Names 61 Custom size media 62 Oversize media 63 Job Management 64 About job management on the Oc VarioPrint 2100 2110 64 Overview of Actions in the Job Queue Manager 71 Managing jobs on the Oc VarioPrint 2100 2110 75 Subsets in printing and copying 79 Using the Mailbox and the Memory 81 About the Mailbox and the Memory 8
176. voir 1 Open the left front door of the Oc VarioPrint 2100 2110 60 Open the Front Door 2 To open the reservoir turn the screw of the toner reservoir counter clockwise with a screwdriver or coin 3 Pull the cover of the toner reservoir towards you 4 Remove the cover of the toner reservoir How to add the toner 1 Shake the toner bottle well see the instructions on the bottle 2 Remove the screw cap from the bottle Note Do not remove the seal from the bottle Adding Supplies 233 3 Check the ridge first in order to insert the bottle into the right position Then push the toner bottle into the toner reservoir Remember that you cannot rotate the bottle if the bottle is in the toner reservoir 61 Push the bottle into the reservoir Remove the bottle when the bottle is empty Be careful do not spill toner Put the cap back on the empty toner bottle Close the cover of the toner reservoir Close the left front door Press the System manager key on the operator panel Press the key for System 10 Press the key for Toner refill to select Confirm refill 11 Press the key for Close ON A 234 Oc VarioPrint 2100 2110 User s Manual Loading the Media Load the standard media and media with special front How to load the standard media in the paper tray 1 Press the button on the front side of the paper tray to open the paper tray 62
177. w a special procedure see Load oversize media on page 237 Attention Take care when you use custom size media and oversize media You must indicate the exact sizes for your custom size media Next you must select the correct media in the Paper manager The Oc VarioPrint 2100 2110 has no format detection for custom size media If the media programmed for a paper tray in the Paper manager does not match the detected size and orientation in the paper trays the Oc VarioPrint 2100 2110 cannot always detect the mismatch A system failure can be the result Adding Supplies 239 How to program a custom size media in the Media catalog GR 9 Nom Access the Oc Settings Editor on the Oc Smart Imager Access the Media catalog in the Media section Click Add Enter a name for your custom size media Enter the size and orientation How to program the media in the Paper manager 240 PSN gt Press the Paper manager function key Press the function key for the paper tray in which you put the media Use the star arrow keys to select the media from the list Press the Close function key The media is ready for use Note The main actions when you change the media type are loading the media and programming the media You can do these actions in random order Oc VarioPrint 2100 2110 User s Manual Load the tab sheets Introduction Task for operators key operators When you print on tab shee
178. wn and in readable form into the automatic document feeder You can put the subset on the glass plate also 2 Press the key for a template for example Standard job 3 Press the key for Original 4 Define the settings for the original Make sure that the setting for the original is 1 sided 5 Press the key for Print 6 Define the settings for the document to print Make sure that the print is set to 2 sided so that you can use the function concatenation and chapterization 7 Press the set build key D to scan the 1 sided subset How to scan the second subset 1 Put the second subset into the automatic document feeder or put the first sheet on the glass plate 2 Repeat the steps 3 to 6 from the above procedure 3 Press the set build key gt to add the subset 148 Oc VarioPrint 2100 2110 User s Manual Result After you press the set build key for the second time a message appears An empty page is detected The last page of the first subset is printed on the front of a sheet The back of the sheet is empty You can select to print on the empty page or not Empty page detected on back of sheet Keep empty page 41 Empty page detected dialog box If you select Then Yes start on new sheet The first subset has an empty back side which is not used The next sub set starts on a new sheet No The next subset starts on the back side of the last sheet of the previous subset T
179. y does not create a file that you can physically use For example you cannot copy the file to another system or process the file in an application For this you need the scan to file function which is optional on the Oc VarioPrint 2100 2110 Num Description ber 1 You can select one or more jobs in the Mailbox and Memory and press the Start key gt 2 You can select a job in the Mailbox and Memory edit the job and then press the Start key o 3 You can select one or more jobs in the Mailbox and Memory and then delete the selection 31 Options in the Mailbox and in the Memory Getting to Know the Oc VarioPrint amp 2100 2110 81 82 The jobs started from the Mailbox and Memory are copies of the jobs in the Mailbox and Memory You can start a job from the Mailbox and Memory as many times as required Each time you create a new copy in the job queue To delete a job from the Mailbox and Memory you must delete the job Job order in the Mailbox and Memory When you open the memory or mailbox view the last job that arrived in the memory or mailbox is selected New jobs are added at the top above the jobs that are Done If you press the Start key gt copies of all the selected jobs are created and sent to the job queue Note The jobs that were sent to the job queue are moved to the bottom of the list in the Mailbox or Memory Use the star arrow keys
180. y jobs 136 Memory jobs 136 Information on the main screen 38 Inspect a job in the job queue 75 Install paper tray Bulk tray 100 Dual paper tray 100 280 Oc VarioPrint 2100 2110 User s Manual J Job In the mailbox 122 Inthe memory 122 Job Management 64 Job queue 69 Delete ajob 78 Hold 71 Inspect job 75 Manage 75 Move to memory 71 Movetotop 71 Moving to Memory 85 Release 71 Selectjob 75 Stop after this 71 Job queue manager 64 69 Hold 76 Move to memory 76 Move to top 76 Stop after this 77 Job queue view area 66 K Keep empty page 147 Say L Language Change 96 Set 96 Layout of the main screen 38 LEDs 24 Load tab sheets 241 Loading the Paper Trays 235 Locations of the paper jams 263 Long edge feed 186 Low power mode 19 Machine recoverable error 260 Index Mailbox job Edit 86 Print 122 Remove 92 Main screen 38 Main screen of the operator panel 38 Make a copy or print Copy card 229 Manage print jobs 75 Manual job ID Copy jobs 136 Memory jobs 136 Media catalog 57 Media section information 45 Media specifications 268 Memory Move jobs 84 Memory job Edit 86 Print 122 Remove 92 Move a job to the memory 85 Move to the memory 76 Movetotop 76 Moving to Memory 84 N Network connection 266 o On Off button 24 On line help Arrow keys 50 Help key 49 Navigation 50 Numeric keys 50 Sections 49 Operator panel LEDs 24 Operator recoverable error 260 Optimize the scan quality 201 Ori

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