School Users – PlacementPro User`s Manual Version
Contents
1. School Users PlacementPro User s Manual Version 2 1 School Workflow Setting Terms The basic terms Spring Summer amp Fall are set at the system level by the Site Administrator Home Search Placements Reports Help Admin Terms for Tennessee Clinical Placement System Actions Description End Date Examples Fi 2 Spring 2nd Sunday of May 13 May 2012 12 May 2013 11 May 2014 10 May 2015 r 3 Summer 4th Sunday of August 26 Aug 2012 25 Aug 2013 24 Aug 2014 23 Aug 2015 Fi Fall All other dates Description Add Terms are listed in order of their End Date The first term starts at the beginning of the calendar year Only the end of a term is configurable The beginning of a term resumes at the end of the previous term The last term does not have a configurable end date because it extends through the end of the calendar year Compare Terms Schools now have the ability to enter their term dates to improve their search strategies Use the TERMS button to set your school s terms based upon academic calendar If you do not set specific terms for your school your terms will default to the system level terms Home Search Placements Reports students Instructors Terms Help Terms for Z School Actions Description End Date Examples 1st Sunday of April 01 Apr 2012 07 Apr 2013 06 Apr 2014 05 Apr 2015 4th Sunday of August 26 Aug 2012 25 Aug 2013 24 Aug 2014 73 Aug 2015 All other dates Terms2. the same as Not Specified Level i Blank is the same as Not Specified Instructor or Cou fo Dates amp Times Duration 1Term Leave Duration blank for Open placements Start Date 2013 09 02 Monday of the first clinical day The Term semester and Year of a placement are determined by the Start Date End Date 2013 12 14 Sunday following the last clinical day v Under DURATION select if you need the placement for 1 Term OR if you would like to REQUEST STANDING status to be considered The facility will update the request with their decision related to duration Duration i Start Date i eG Request Standin v START Dates are always the MONDAY of the week your clinical rotation will begin v STOP Dates are always the SUNDAY following your last clinical day of the placement Y You may review and or edit your request using the HOME screen s Current Requests Link 4 Click onthe Request This Placement button at the bottom of the form to submit your request This Manual is for the sole use of TCPS Partners 2014 TCPS PlacementPro User s Manual Version 2 1 When you submit your request the facility will receive an email to alert them of your request When decisions are made by the facility you will be sent an email to alert you of the decision It is an automated email that will come from TCPS PlacementPro Please DO NO REPLY since inbound messages are not monitored If you have questions contact the fac
3. 01 2012 08 15 Group Z Facility DEU Z School Z School Nursing 3 it Standing n 2012 07 01 2012 08 15 Group Z Facility DEU Z School Z School Nursing p i Standing 2012 07 01 2012 03 15 Group Z Facility DEU Z School ZSchool Nursing i Standing 2012 07 01 2012 03 15 Group Updating an Assigned Placement If you need to update a placement such as to add a different instructor update the total number of students etc click on the update icon in the Action column of the Assigned Placement you need to edit Use the form to update the information as needed e Updates that require Facility Approval Duration and changes in Dates outside of the existing ranges term e Updates that do NOT require Facility Approval Level Instructor change Time on Unit Precepted Hours Total Number of Students and assigned Students Keeping your placement data accurate is important for the reporting components of TCPS PlacementPro Releasing a Placement If you need to release a placement click on the Update Icon of the placement 1 Click on the Release this Placement link XK James Lee Roberts 5234589 ZSchool TC008 Na Ruth Savell M789258 ZSchool TC008 located next to the PCode a ati 3 Jackson Hunter Taylor X123456 Z School TC008 2 Inthe Popup box click on OK if your intentions ae 0 Add are to release the placement Total Students 8 Total number students 9o Max Students o Maximum number of sti PCode TC008 Release th
4. Ashland City database Follow the instructions for Requesting a Placement below Finding an OPEN placement Always SEARCH FIRST Search the database for all placements OPEN amp ASSIGNED to verify that the placement opportunity that you want is not already assigned to another school or otherwise not available in the system Remember to multi select hold down the Ctrl key while selecting placements Home Search Placements w Reports Students Instructors Terms Help Search Placements Clear selections with these types of statuses gt Search Tips Clinical Facility Region Facility Unit Unit Type Rotation Status East Baptist Healthcare Desoto a 1 Central a Antepartum a Group a Open Middle Baptist Memorial Hospital Collierville t 1CVSD Bariatric Leadership Request MidWest Baptist Memorial Hospital Memphis 1 East Beh Psych Management Assigned SouthEast Baptist Memorial Restorative Care Hospital 1NO SO Behav Psych Observation Closed West Baptist Rehabilitation Germantown 1 North Cardiac Precepted Mississippi Baptist Tipton 1 South Cardiac Stepdown Baptist Union City 10 East Cardiac Renal PCode Baptist Womens Hospital 10 North Trauma Critical Centennial Medical Center 10 South Critcal Cardiac CMC Ashiand City X 10 Thomas Critical Cardiovascular Day Of Week Date From Through 2012 Spring Monday 2013 Summer Tuesday 2014 Fall Wednesday Either or bot
5. J TC006 Open Request Form Note the required parameters and helps within the form to guide your entries School Z School v Standing safe A placement is permanently reserved for a standing school Program Nursing Blank is the same as Not Specified Level Blank is the same as Not Specified Instructor or Course i Dates amp Times Duration 1 Term Leave Duration blank for Open placements oP Request New Placement Goto page Previous A 2 Help yi Export Facility Unit Eames Facility ED Facility Uni 2 Start Date i 2013 09 02 Monday of the first clinical day The Term semester and Year of a placement are determined by the Start Date End Date 2013 12 14 Sunday following the last clinical day This Manual is for the sole use of TCPS Partners 2014 TCPS PlacementPro User s Manual Version 2 1 v Under DURATION select if you need the placement for 1 Term OR if you would like to REQUEST STANDING status to be considered The facility will update the request with their decision related to duration Duration amp Start Date i Standing i Request Standing v START Dates are always the MONDAY of the week your clinical rotation will begin v STOP Dates are always the SUNDAY following your last clinical day of the placement v You may review and or edit your request using the HOME screen s Current Requests Link 3 Click on the Request This Placement button at the
6. anual Version 2 1
7. are listed in order of their End Date The first term starts at the beginning of the calendar year Only the end of a term is configurable The beginning of a term resumes at the end of the previous term The last term does not have a configurable end date because it extends through the end of the calendar year To add or remove terms contact the Administrator Compare Terms You can also use the Compare Terms Link to see how your terms flow compared to other schools Home Search Placements w Reports Students Instructors Terms Help w Terms Year 2013 v TCPS Aquinas Career Acad NP MedVance NP UTHSC WKYU Z School Z School 2 All clinical organizations use the same terms as Z School Educational organizations not already listed will inherit settings copied from Z School when accessed Home Search Placements Reports Finding a Specific Placement Search Placements Clear selecti Search Tips Clinical Facility If you know the PCode of a particular placement such as when a Partner Region Facility or Instructor has searched for a placement and needs it to be requested East Baptist Healthcare Middle Baptist Memorial F enter it in the PCode box just under Region on the Search screen MidWest Baptist Memorial Baptist Memorial FR i ipi Baptist Rehabilitat Click on Search Placements to find the specific placement in the Baptist Tipton Baptist Union City Baptist Womens Centennial Medica CMC
8. bottom of the form to submit your request 4 Click on Submit the Request You may then view Home Search Placements Reports Help v your request from your HOME page An email has been sent to the facility to alert them of your request 4 r biks requests 0 awaiting approval of the facility and the administrate 1 Denied request s since e last logi in 1 Lies is requiring revision nission for consideratior 9 is ih approved byti the clinical facility ed by the clinical faci waiting approval fr 8 Assigned placements 135 Open placements Tracking Placement Requests The HOME Page provides you with an opportunity to track all request and placement activity In addition when a facility makes a decision about a request you will receive an automated email from TCPS PlacementPro to provide you with information related to the decision NOTE This email comes automatically from the server Do not REPLY back to it since inbound mail is not monitored If you need to contact the facility contact them directly Placement notification from facility train at Z Facility CPS PlacementPro to School facility train updated the placement on 2012 06 25 17 30 21 To edit go to http PCode TC028 Status Approved Facility Z Facility Unit Unit 1 School Z School 2 Standing School Program Nursing Level N SN3 This Manual is for the sole use of TCPS Partners 2014 TCPS PlacementPro User s M
9. h dates may be specified 2015 Thursday Hf only Date From is specified everything from that date will be returned 2016 Friday if only Through is specified everything through that date will be retuned Saturday if both are specified dates between and including them will be returned Sunday This Manual is for the sole use of TCPS Partners 2014 TCPS PlacementPro User s Manual Version 2 1 If you find an OPEN placement that will meet your needs based upon If the placement you need does not facility unit day of the week date exist or is not assigned to another range and shift you may request Search school in the database then the placement Itis always a good idea to check to make sure that the Results placement you are seeking is not proceed with Requesting a NEW Placement already assigned to another school Proceed with Requesting an OPEN Placement Requesting an OPEN Placement 1 Click on the UPDATE icon in the Action Column of the OPEN placement you want to request 2 Torequest the placement complete the Request screen with the missing data Level Instructor or Course Duration Start Date End Date Time on Unit Total Students and Precepted Hours if appropriate for the type of placement 3 Note the required parameters and helps within the form to guide your entries School ZSchool v Standing School A placement is permanently reserved for a standing school Program Nursing Blank is
10. ility directly You may also review amp monitor your requests by returning to the HOME page e All pending requests will be listed under CURRENT Requests Should you need to update the request or delete it you may do so from this screen until the facility has either approved or denied the placement e Requests that have been denied since your last login e Any requests that have been returned for revision e Requests that have been approved by the facility will be listed in this category until the Site Administrator completes the final step and assigns the placement in the system This will generally occur within 1 working day following the facility s approval Reviewing Currently Assigned Placements From the HOME page click on Assigned Placements to view all placements that are currently assigned to your school This Manual is for the sole use of TCPS Partners TCPS Placement notification from School Train at Z School TCPS PlacementPro Pam Taylor cyberhealthcaresolutions com to facility School Train updated the placement request on 2012 06 25 21 26 45 PCode TC132 Status Request Facility Z Facility Unit Unit 5 School Z School Standing School Z School Program Nursing N SN3 Level Home Search Placements Reports Help v v Current Tequests the reque jol awaiting approval of the facility and the administrato 1 Denied request since last logi in the denied reques
11. is placement Placement code assig Are you sure you want to release this placement Status Assigned Comments This Manual is for the sole use of TCPS Partners 2014 TCPS PlacementPro User s Manual Version 2 1 3 If this is a Standing Placement a second popup box will appear a Click on Cancel if this is a temporary release for this term only Standing Status will be held in the system and reassigned for the next comparable term to the school that has released the placement unless the Standing Placement is permanently released Changes in facility policy or unit availability can alter Standing Placement availability b Click on OK in the second popup window to indicate that your school should be removed from Standing School for a permanent release Do you also wantto be removed as the standing school for this placement in the future OK Remove Cancel Don t remove Your school will continue to show this as an assigned placement until the facility acknowledges the release request Requesting an New Placement If your search did not result in an OPEN placement that met your needs AND the placement is not already ASSIGNED to another school you will need to Request a New Placement ome Search Placements Acements 1 Click on the Request a New Placement Link at Actions PCode Status the top of the Placements Screen F f TC146 Assigned 2 Enter the requested Placement Information into the
12. t School sinc 1 E requiring revision 0 that require revision and resubmission for consideration 9 Llosa approved by the clinical a A ed by the clinica 3 approval fr 8 Assigned aE e the pla 135 Open placements _ a Home Search Placements w Reports Help 4 Current requests pproval of the facility and the administrato 1 Denied request since last log in See the denied request from Z School since 2012 06 19 1 ee requiring revision juire revision and resubmission for consideration 9 Requests approved by hec clinical aan A i 8 Assigned eidlalaal oe 135 Open placements 2014 TCPS PlacementPro User s Manual Version 2 1 Note that you may sort assigned placements based upon a variety of filters and also export the placements to Excel if needed See Exporting Data to Excel for instructions Home Search Placements w Reports Assigned Placements e Export Displaying 1 8 of 8 result s 50 rows per page Time On Precepted Unit Hours Actions PCode Status Requests Region ee Pa ieee aD EET a End Date Expired Rotation Mon Tue Wed Thu Fri Sat Sun Students Max Assid l femal inal f e ems i fi 2012 08 26 Group D8 Z School Z School i z Standing 2012 06 25 2012 08 15 Group D8 Z School Nursing a 1 Term 2012 07 16 2012 07 29 Management D E8 D ES Behav Psych Z School Nursing x 1 Term 2012 07 01 2012 08 15 Group E8 Z Facility DEU Z School Z School Nursing E i Standing 2012 07
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