Printable Librarian Manual
Contents
1. Record Details DanceMaster Record ID Record Df Physical Medium Record Record Label oO o Mirs Record 8505 Location 2 DaiePurchesed 3 1 2001 Purchased From Palomino Help Clase If this is a previously entered record the first field is the ID number that DanceMaster has assigned to it If you are entering a new record it doesn t have an ID yet My Record ID is a number that you can assign to this record if an ID number is part of your record filing system You can put whtever you d like here letters numbers etc and DanceMaster will pretty much ignore it except that it will show up on reports And you can even print a report sorted on this field Physical Medium is one of Record CD Mini disk LP Tape Other or None Yes None does make sense for an MP3 file for instance Record Label is the name of the record manufacturer Roper Grenn RCA etc REQUIRED Mfrs Record Number is the number on the record label REQUIRED Location is the place you keep this record which shelf drawer box or pile to look in when you want to retrieve it The choices here are what you defined the Record Locations list You set that up by clicking Add or Update Rhythms Categories Record Labels amp Locations on the main menu Aren t you glad you can just click it instead of typing it then choosing Record Locations Date Purchased and Purchased From are op2. add a dance for I ll click At the bottom of the green Dance section click the blue Add New Dance To This Song button 1 know that you could have figured that out but this is manual and it should be thorough It might be helpful to take a quick look at the Dance Detail Form Reference Page then come back here Enter the name of the dance Goodbye Rome Foxtrot in the Name field the Choreographer Sanders in the next field In the Phase field you can enter either Arabic or Roman numerals will enter 4 and it will magically become IV Plus is for the number of Plus figures the dance This dance doesn t have any so will leave that blank Nor are there any Unphased figures Suggested Speed is the speed the record should be played at Since this dance doesn t need a speed change I ll leave the default 45 in there cue this dance or rather my Significant Cuer does so I will put a check mark click on the Active field It isn t a Roundalab Classic so that will stay blank would like this to appear on Menus print for dancers to choose requests from and on lists for festival programmers so will also click on the Preferred field Because left the of plus figures blank the Plus Figures windows have disappeared but have three Rhythms and four Categories fields to contend with As you might have guessed from the dance name this is a fox trot so I ll nee
3. Box the Small Box or in a Drawer Your locations are probably different To add or change list entries From the Main Menu click Add or Update Rhythms Categories Record Labels amp Locations Choose the list you want to work with Here s how to add to or edit the lists Next Entering Your First Data Entering Your First Data We will start by entering some Locations These are places where you keep your records boxes shelves piles On the Main Menu click on the Add or Update Rhythms Categories Record Labels amp Locations button Select the list to update Rhythms Categones Record Locations Help In the small window that pops up click the Record Locations button to open the Location window Locations Update the list of Record Locations 10 characters mec To change location You can change the name of a record storage location by typing over it in the list at the left To add location To add anew locaton scroll down to the bottom of the list and type it in the blank space vith the at the left To remove locaton Delete a location by clicking in the little square to the left of the location name to turn it blue then press the Del key on your keyboard Type the name of a place you keep records the white box at the left I ll enter Black Box Click the OK button to save the new location entry Add another locatio
4. M Suing Alone Wh You V _ Richard amp Jo Anne Lawson Take Care Of You _ 1175 Boba Berbera Wilder 0 Take Cave Of our Gores Ml Waltz With You gO eget mes Alwe 2 Ed Renauld New ImJustAnOldChunkOfCoal Mo lo Ts 1 7 BlossomTime 2 ager 1 217851 Eddins 1 In My Dreams Wi Eddie amp AudreyPalmquist _ es ae ne Gil amp Judy Martin Browse screens are for getting an overview of the items your database They are also handy for finding an entry to look at more closely to change or to delete Clicking on one of the purple Browse buttons will open a window showing a list of all the records songs or dances depending on which of the Browse buttons you clicked in the database sorted by name At first of course there won t be any except for a dummy placeholder After you have entered dance or two the browse screen will show you the name and some of the other pertinent information about each dance in the database Along the top of the window you will find three tabs like the tabs on manila file folders These are labeled Dances Songs and Records and they determine just what kind of list is shown on the form Click on one of the tabs to see the list you are interested in One line in the l
5. Regardless Records Songs Dances is how DanceMaster sees the world Records section RECORD gt Label CURB Mirs Record 07 76961 Date Purchased sSlorage R Location ILIKE ICONE ITI Details Print Change Jacket Previous The top pink section is for dealing with records All the buttons and fields here operate on records or the current record The Label field is for the record manufacturer Grenn RCA etc and the Mfrs Record No field is as you might expect for the record number on the label My Record is for whatever you d like to use to help your own filing system work better You can sort by and look up based on this number Storage Location is the place you keep a given record the name of the shelf drawer box or pile you would find a particular record in Date Purchased and From are there in case you want to keep track of those things but you don t have to use them The gray box on the right shows a list of the songs on this record There should be anywhere from 2 for vinyl records to many for CDs songs When you add a new record to the database you should enter all the songs on the record even if you don t plan to use the other songs right now This habit can prevent buying lots of duplicate records The buttons on this part of the form are to Add a New Record Open the Record Detail form so you can add a new record to the data
6. The sliders at the right will let you adjust the music and cue volume Find Screen Reached from Main Menu gt Add Update Records Songs Dances Button gt Find Button The Find screen is for locating a particular D S R either by name or by ID number The top section of the Find screen is for finding a dance by name a song by title or a record by label and the bottom section is for finding by the ID number You probably won t have much use for the Find by ID Number function but it is there in case you ever need it The Find record by My Id Number will be useful if you are using your own numbering system for records The point is that you use either the top or the bottom part of the find Form You don t have to fill in both parts Record Label 5 Humber OR Record Number Cancel Help Dance Dance ID Cancel If you do know the ID number of the item you want to find click on the ID field in the bottom of the screen and enter the number there Then click the OK button or press the lt Enter gt key If you are finding a Dance or Song by name or title type the first few characters of that name or title in the top field on the screen You will see the form underneath the Find screen move to the closest match the database can find to what you have typed so far This is true of both the R S D screen and the Browse screen both
7. that the R S D form underneath the list changes to that record the SONG and DANCE change to Beautiful Sunday Whatever record you click on in that list becomes the current record Across the top of that list are three tabs DANCES SONGS and RECORDS Click the DANCES tab and Poof you get a green list of dances with Beautiful Sunday selected If you click on San Francisco the R S D form changes to match If you click the RECORDS tab you will find the DUMMY record selected All three tabs and the R S D screen stay synchronized Next Setting Up Lists DUMMIES As you probably already know DanceMaster feels that all dances should be attached to songs and all songs should be attached to records Sometimes this isn t the case in the real world You can enter new dances using the Player which doesn t know anything about songs or records or you can have music that exists only as an MP3 file on your disk Since Librarian simply can t cope with the thought of orphan dances it attaches them to the DUMMY song Any orphan songs inclufing the Dummy song are attached to the DUMMY record When you first try to open a dance that has been entered using the Player Librarian will tell you that it is attaching the dance to the DUMMY When the dance is open you can enter the correct record and song information then move the dance to the real song Setting Up Lists DanceMaster uses pre defined lists for several types of information th
8. up more than one database the Specify Folder Locations button is the way to do it It will lead to a screen where you can set up your own folder locations and even save several database configurations Note that this screen is for advanced users who are willing to take responsibility for their mistakes If you venture out into this area you on your own because I probably won t be able to help you get out of trouble Next Exploring the Sample Database Exploring the Sample Database The sample database contains a few of the dances songs and records from our collection and is in here to give you a feel for the way the program works before you settle down and enter a lot of your own data It includes some cue cards and 30 second snippets of some sample sound files Before we go any farther you might want to make sure you are using the sample database Here s how On the Librarian Main Menu click the gray Switch Database File button Then On the small window that pops up click the blue Sample Databse button Click the red Close button Click the green Add or Update Records Songs Dances button on the Main Menu The Records Songs Dances screen will appear Using this form is one way to what records you have what songs are on them and what dances are attached to those songs It will probably be worthwhile to take a minute to read about the Records Songs Dances form here The program opens with the first re
9. where you tell Librarian how to handle voice cues Your cues might be Not Recorded this indicates that well that you haven t recorded cues for this dance Yet In Voice File choose this if you have recorded your cues in a separate voice file on your computer the recommended method In Left Channel and Right Channel Choose one of these if you have recorded your cues as the left or right channel of a stereo recording mini disk style The Cue Card File Music Sound File Cues Sound File and Full Cue Sheet boxes all operate similarly If you click the Add Change button a list will pop up showing the contents of the appropriate folder on your disk Clicking one of the entries the list will attach that file card voice file etc to this dance If you don t find your cue card or music or etc file in that folder after all click the No Cue Card for This Dance button at the bottom of the pop up list That also works to remove the link to a cue card you had previously specified Cue Card File specify which cue card file in the Cue Cards folder C DanceMaster Cue Cards to attach to this dance Clicking the Show Cue Cards button will cause the cue card file to be displayed in miniature in the box to the right This can be very handy for double checking and cue card files in most formats can even be edited by double clicking in the box However turning this on slows down the display of the dance Music Sound File se
10. 4 WALK gt Len Channel THROWAWAY AMERICAN SHN CH 1 In Right Channel CHNGHNDS BAND R FALL Cue Card File REC WALK AFU WALKIN BABY BACK rt AG TRG REV HATES Add Change Cue Card Show Cue Cards RUNS TWICE THRE Music Sound File RSL TORG Walking My Baby Back Home mp3 Help Add Change Music File Recordedet 45 RPM Stop Start Cues Add Change Voice File Stop Full Cue Sheet Stan Music Walkin Baby Back 5 Add Change Full Cues Show Full Cues Start Both Dance Details screen is where we enter or review all the information for a particular dance The information shown here includes The Name of the dance This should be what is on the cue sheet not the name of the song Required The Choreographer is optional but often nice to have The Phase is shown in Roundalab Roman numerals but you can enter it using Arabic numbers if you prefer as the program will convert it for you Plus is of course the number of Plus figures in the dance Neither Roundalab nor the program will let you enter a number higher than 2 here Unphased is the number of unphased figures in the dance The program doesn t impose a limit here but your dancers might Suggested Speed is the speed that the dance should be played You will be able to change this in the Player when you play th
11. DanceMaster Librarian User s Manual About This Manual This manual is organized into four main sections This Introduction to DanceMaster in general and the Record Librarian in particular Getting Started which covers how to select and play with the sample database to get a feel for the way the program works and how to switch to your own database when you are ready Adding your own data which covers the process of adding records songs and dances as well as cue cards and sound files and looking things up once you have goten them in there Reports which talks about as you might expect printing reports and record jackets 5 5 Reference which explains each of the fields and buttons on each of the forms Because know that you read this manual through like a book a lot of the material is presented more than once in different places and in different ways Not that you re excused from reading it through because it does have a lot of good stuff that will make using Librarian easier but I ll try to minimize the impact if you don t Introduction Welcome to the DanceMaster Librarian This program will make it easy ier to keep track of what records are where what is on the flip side of each and what phase IIl waltzes for instance you have It will also make various handy lists of all your records and dances Using the Librarian you can Print an index list of what record CD or mini disk each of your dances is o
12. Thumb Drive for use on a Guest computer i e at a festival Not yet released Other family members may come along as the need arises and time permits Next Registration How to Register 1 Send me a note with your name spelled out the way you would like to see it appear on the reports that DanceMaster generates You do not need to send me any money you re welcome to use the Record Librarian for as long as you want for free However if you wish to express your appreciation for the time and work that went into developing the program and continues to go into supporting and enhancing it money is among the well recognized and appreciated forms of expression 2 1 will send you a registration code 3 Go to the registration screen from the Main Menu and enter your name just as you sent it to me along with the code 4 Your consience will be clear your reports will bear your name and life will be wonderful Next Using the right database Select Database File Screen This screen is where you switch between your Sample Database and your real database After you have finished playing with the samples that come with DanceMaster you will want to click the Your Database button to start entering your own data You can always flip back to the sample database to review or try something out Specify Database Files four sample Database Database Specify Folder Locations If you want to be adventurous and set
13. abel window to put the cursor there and enter the first few letters of the record label I will type ro ROPER magically appears in the Label window Or I can select a label from the list by clicking on the black triangle to the right of the Label field The list of record manufacturers will appear and I can scroll down to the R s If your label isn t in the list you can add it from the Record Labels button on the Main Menu but for now just type here When you have selected the label of your record press Tab to move to the next field Enter the manufacturer s number on the record label here 288 for me Then click on the arrow beside the Location field and choose the place where this record can usually be found Orange Box You can optionally enter the date the record was purchased and from whom if you wish to keep track of that information The only fields that we really need are the Label and Mfgrs Record No Click Save Changes when you are done Congratulations you have entered your first data The information you just entered is shown in the pink section of the R S D form You can rest on your laurels if you like but it would probably be more productive to move on to Adding A Song Next Adding a song Your First Songs To enter the songs on this record click Add New Song to This Record in the blue section of the Records Songs Dances form This opens the Song Details form As you can see it isn t very daunt
14. an handle having them in other places but have spent more hours than can afford rescuing people from the trouble they have gotten themselves into as a result of moving them If you MUST move things around this is the place to do it But please don t unless you know what you are doing Filey and Folders Database File C DeanceMaster dmPtounds mdb Change Database File Cue Cards Folder CA DanceMasten Cue Cards Change Cue Card Folder Sound Files Folder C DanceMastern Music Files Change Music File Folder Seve this folder Cue Files Folder C DencelJaster voice Files configuration Change Voice File Folder Full Cue Files Folder C DeanceMasier Full Cues Load previoushy saved conhquration Change Full Cue File Folder mye Exi O ml _ Cancel DanceMaster If you do come up with a custom configuration you can use the Save button to have DM remember it You can save several configurations and use the Load a previous button to select one to restore Reports Reached from Main Menu Here is where all that work you put into entering data starts to pay dividends Reports are really lists of things in your database sorted and filtered in various ways Sorting of course means arranging the items in the list in a particular order such as alphabetically by name or in a combination of orders as by phase then by Filtering a list simply means showing
15. at are re used frequently This makes data entry both easier and more consistent But since nothing in life is free you have to set up the lists in the first place Actually most of the work is already done for you the biggest lists are already set up You can modify them to suit yourself of course but they should be fine to start with Record Companies or Record Labels This already contains about 100 pop and round dance labels but even so chances are that you will have a few that never heard of So you will have to add them yourself Rhythms includes all the current Roundalab rhythms and their standard abbreviations and a few extra as well Categories This one is more individual It is for assigning dances to categories that would be useful to you You might want to use seasonal categories such as Christmas and St Day or functional categories like Mixer Beginner Patter etc Or both Or something else altogether Categories are intended to help select dances so if you find yourself wondering What romantic dances do have then Romantic would be a good category to include A dance can belong to more than one category up to four in fact so you can have a Romantic Mixer for Beginners on St Patrick s Day well maybe not but if you did you would be able to find it under any of those categories Record Locations includes all the places you keep records Ours are either in the Black Box the Grey
16. ater buttons to make adjustments Click the Stop button to stop them both then click Start Both to play it the way would be played at a dance You can make further adjustments with the Earlier and Later buttons sure to click the Save button when you have it set the way you wnat it The sliders at the right will let you adjust the music and cue volume Click the green Save button on the left side of the screen Congratulations You ve entered your first dance BUT you aren t done yet We have another song on this record In the blue SONG section of the form click on the other song name in the Songs On This Record list on the right You will see that song s name and performer on the left side Click the blue Add New Dance To This Song button near the bottom of the screen again and fill in the information for San Francisco Foxtrot This is where it all begins DanceMaster Record Librarian Version 1 0 0 Sandy Godfrey Add Update Run Reports Rhythms Categories Record Labels amp Location Reset Form Switch Locations Database File Database version 3 1 Help EXIT Add or Update Records Songs Dances Clean Up Database File The green Add or Update button is the one you will use most often Clicking this button will take you to the part of the program where you tell Dance Master what records songs and dances you own and where they are This is also th
17. base Details Change this will open the same form but with the current record loaded so you can change anything that needs changing This form is also where you delete records that shouldn t be in there Print Jacket will show you the record information along with some song and dance information formatted for use as arecord jacket cover You can choose one of two formats one concentrates on song and dance information and the other includes the cue card Browse This button opens the Browse screen That is a scrollable list of all the records in the database which is handy for searching More details here Find will open a form for finding a record by Label and Mfr s Number or by the My ID you have assigned to it This form works best if called from the Browse screen Next and Previous Record will take you to the next or previous record in the database alphabetically by Manufacturer and Mfr s Number Click here to check out the Record Details form that shows everything there is to know about this record Click here to move on to the Songs section CDs and mini disks can be considered Records but DanceMaster attaches MP3 files to a Dummy sound file on a Dummy record When you are browsing around your database don t delete the dummy record the results won t be pretty Record Details This is where you tell Librarian everything there is to know about your record Or CD Everything except what is recorded on it that is
18. calling squares it might be a bit time consuming to try to alternate between them at a dance To set up an alternate configuration set up the new folders that you want to use populate them with files and create a new database file the easiest way is to make a copy of Empty mdb Then click the Switch Database File button on the Main Menu Click Specify Folder Locations acknowledge that you are on your own and click one of the Change buttons The folders and the database file must have been set up prior to entering this screen When you have your new setup defined click the Save this folder configuration button and give the setup a name Don t forget to do this for the default configuration too Remember to exit DanceMaster when you switch
19. cord in the database selected in this case it it A amp M 8505 The Songs on this record box on the right side of the pink RECORD section shows us that there are two songs on it not a surprise since most records have two songs on them Mae and Whipped Cream Mae being the first song has a black triangle to the left of its name That means that it is the song shown in the blue SONG section of the screen If you click on Whipped Cream you see that it becomes the selected song and shows up in the SONG area You may have noticed that when you switched songs the dance information in the green DANCE section changed too Click the green Next Record button in the RECORD section of the screen The display changes to show Arista 10001 7 which contains Holly Jolly Christmas I Only Want You Select I Only Want You click on it to see the song and the dance change to I Only Want You For Christmas Notice that the Active and Preferred check boxes in the green DANCE part of the form are both empty This dance should be both active and preferred so let s correct that If you click on the box in this screen nothing happens You get the same result if you try to change almost any of the information here This screen is just for displaying the information about the dance song or record To make changes we need the DETAILS screen Click the white Details Change button in the DANCE section of the form to open t
20. cue and have marked Preferred on the Dance Details screen Sorted by Phase and Rhythm or by Rhythm and Phase Active dances the ones you have available and would be willing to cue if someone requested them includes Preferred dances of course You can print these sorted by Rhythm by Phase or by Category All Dances everyting in the database including your inactive dances the ones you don t consider to be in your current repertoire Sorted by Rhythm or by Dance Name The Full Detail report will list everything DM knows about the dance including all the song and record information This makes it a BIG report so have lots of paper available Records You can get reports of all your records sorted by Manufacturer and Manufacturer s number or by your own My ID number You can also get a Full Detail report that lists everything about the records including the song and dance information This too will run to many pages There may be others that have been added since this was written If you don t see the one you need let me know It might just appear in a future release Using Multiple Databases It is possible to keep more than one database setup for DanceMaster Each setup can have its own database file music folder cue cards folder etc You can switch from one setup to another fairly quickly but you will have to restart DanceMaster after the switch That means that while you could have one setup for cueing and one for
21. current song and record shown in the upper part of the screen The Details Change button will open that same form with the current dance loaded so you can see ALL the details or change anything that needs changing The Next and Previous buttons are handy for moving to the next or previous dance in the database in alphabetical order by dance name independent of record and song Notice that when you move to another dance the record and song information changes to reflect the new dance Browse and Find work as described above Next Dance Details Dance Details Reached from Main Menu Add or Update R S D gt Details Change in Dance section Dance Details Dance Walking My Baby Back Home Choreographer Roy amp Betsy Gotta Song Walking My Baby Back Home Record SPECIA Phase Pius Unphased Suggested Agwe e Preferadiy Classic Categones Pius Figures FOX TROT be WAIT IX REV WATE SFX AAD TENE REV WAIT Adda Mew Dance HOVER RNS WEINE TO OVERSPIN TRS HALF BOX HOVER IX RUNS WEME TO OVERSPIN HALF BON Other Significant Figures This CHASE HEC Dance to Comments SD CHASE TO Sch Rk EN Cues AMERDCAN SPIN CH of Net Recorded NGEDI BAD In Voice File men
22. d only one of the rhythm fields Dancing at Washington Square would need all three rhythm boxes so it would show up when I was looking for foxtrots two steps jives will click in the first Rhythm box type f as if by magic Five step appears Wrong So I type the second letter o and this time Librarian gets it right A dance can belong to one or more categories such as Christmas Cue And Do New Dances etc Assigning categories will make it easier to find dances when you want them and Librarian lets you use categories that are meaningful to you You can add and change categories from the Add or Update Rhythms etc button on the Main Menu You can choose a category by typing a letter or two as we just did with rhythms or you can click on the black triangle to the right of the category field and choose frm the list that drops down Other Significant Figures are figures that are not above the phase level of the dance those would be plus figures but unusual or more difficult than your dancers might be used to Things that they might want to be reminded of before the dance starts You can put up to 4 of them in here Comments are whatever you want to remind yourself about this dance The Cues are box is where you tell DanceMaster how to handle your voice cues They could be Not Recorded of course or you could have put them in the left or right channel of a stereo recording like a mi
23. e dance The following three fields are check boxes which can be checked or unchecked by clicking them with the mouse or by pressing the space bar when the field is active Active is this dance in your current repertoire Classic is this Roundalab classic dance Preferred should this dance be on the list of dances you submit to festival programmers Plus Figures One or both of these boxes may appear depending on the number of plus figures you specified above Enter the names of the plus figures here Rhythm 1 2 3 These are choice boxes where you select the rhythm of this dance If itis a multi rhythm dance select rhythms in more than one box You can select a rhythm from the drop down list or simply type the first letter or two in the box and the program will try to find a match from the list You can add more rhythms to the list from the Rhythms List page Categories 1 2 3 4 You can assign this dance to up to four categories i e New Dances Christmas Dances Romantic and Easy Level Other Significant Figures are figures that aren t above the rated phase but would be good to know about when selecting dances An example is a figure that is unusual but allowed in this rhythm or at this phase or a figure that might make this dance good or bad for teaching Comments up to 200 characters of whatever you want to say about this dance Your comments will show up on the Play screen in the Player The Cues are box is
24. e place you will go to look that stuff up The blue Run Reports button is for getting summaries and printed reports The salmon colored Add or Delete button is for maintaining your lists of Rhythms Categories and Record Labels You probably won t need this one very often You should need the less obtrusive gray buttons even less often It would be a good idea to click the Clean Up Database File once or twice a year to remove all the deleted records from the database file and refresh the indexes Reset Form Locations is there in case you happen to leave a screen minimized or off screen when you close the program Clicking it will reset all the screen sizes to their defaults and ther position to the upper left corner of the screen It will be useful to remember this if you open the program one day to find that one of the screens has gone missing on you Switch Database File is used to switch from the sample database to your real database and or among several real databases if you have more than one Most people will have no need to do that For more details click on one of the buttons in the image above Add or Update Records Songs Dances All the dances in your collection are written for songs All the songs in your collection are on records That isn t strictly true anymore but it is the way DanceMaster sees it Today your songs might be on vinyl records CDs or mini disks or might exist only as MP3 files in your computer
25. ecord this song is attached to at the top of the form You can assign the song to a different record using the Move This Song To A Different Record button The Title is the title of the song as it appears on the record label NOT the name of a dance written to the song The Performer is optional but might be nice to know Track is the side A or B and the band if there is more than one band per side the song is on Check Cued Record by clicking on the box if this song is recorded with cues Add or Update Records Songs Dances Dances section DANCE Like It Love It Choreographer Phase Plus Unphased Plus Figures LINK ROCK Rhythms TWO STEP IVE CHACHA Catagones Other Significant Figures Cue Card File LIKE IT LOVE SPE Music File Like It Love Itmp3 Voice File FillCue Sheet Add New Dance Details Previous To This Song Change Dance And this of course is where we see the highlights of the dance selected the list of dances up in the SONGS section of this page Most of the fields shown here should be fairly self expalnatory but there are more details and more information on the Dance Details page The Add New Dance To This Song button will open an empty Dance Details form for you to well add a new dance to this song Librarian will automatically attach the new dance to the
26. he Dance Details screen Note that if you had clicked the same button in a different part of the form you would have gotten the detail screen for the song or the record not the dance The DETAILS forms are where you can add new dances or records or songs or make changes to existing ones Go ahead and click on both the Active and the Preferred checkboxes You will see the navigation buttons on the left side of the screen disappear and be replaced by big Save and Cancel buttons To get out of this screen you will have to choose one or the other Since we don t want to throw away all the work we put into clicking those two boxes click Save Go ahead and close the Details screen Click the blue Find button in the DANCE section of the form Type c in the Dance Name box Notice that the dance shown is now Calendar Girl Add an to the Dance Name field and notice that the dance has now changed to Combo Cha You can find most dances by typing just a few letters of the dance name Same with Songs and Records If you click the OK button the Find form will disappear and the SONG and RECORD sections of the form will adjust to show the proper information for this dance If you click the Cancel button instead you will return to I Only Want You Click the purple Browse button in the RECORD section of the form You will see alist of all the records in the database sorted by Mfr and Number Click on COLLECTABLE 4315 and notice
27. he RECORDS list Mfgr The manufacturer or Label of this platter RCA Belco Grenn etc MfgrsNo The record number assigned to this platter by the manufacturer Location Where you have stored this platter ID Internal identification number of this platter List Entry Forms Reached from Main Menu gt Add or Update Rhythms Categories Record Labels amp Locations DanceMaster maintains lists of rhythms categories record labels and record locations These are so DM can offer you a list to choose from rather than making you type things that can be very repetitive and also for the sake of uniformity so things that should be the same come out the same There are forms for updating each of the DanceMaster lists all of which operate very similarly In each case there is a white list box on the left of the screen that shows the current contents of the list and instructions for changing or adding to the list on the right Configuration Screen Reached from Main Menu gt Switch Database File button gt Specify Folder Locations button This is where you tell DanceMaster where to find the files it needs DanceMaster needs a database file to tell it what dances you have and all about each dance including what cue card music etc files go with it It also needs to know where to find those music files etc It is best if you leave these things in their default locations in and under the DanceMaster folder DM c
28. ing in fact there is only one field that is really required w Song Details Record A amp M 8505 Song iD 11 Tile Mae Perfomer Track Cued Record Move This Song Different Record Help In the Title field enter the Title of the song NOT the name of the dance In my case the one facing up is Arrivederci Roma The Performer field is optional I ll enter The Roper Orchestra The track number is more useful for CDs than for records but I ll enter A here since this song is on side A record doesn t have cues on it so won t checkmark the Cued Record box Since this record has two sides it has two songs Do yourself a big favor and enter the song on the other side of the record even if you don t expect to ever use it This is your best insurance against buying the same record twice song on the other side of my record is San Srancisco so I ll click the pink New Song To This Record button again and type San Francisco in the title box Notice that Librarian assumes that the performer is the same as on the previous side If it happens to be wrong just type the correct name in Now both songs you entered appear in the list of Songs On This Record Ok now we come to the main event what we all came here for Entering a Dance Next Your First Dance Your First Dance In the list of Songs On This Record select by clicking on the song you want to
29. ist is the selected line distinguished by the black triangle in the first leftmost column You can select a different line by clicking somewhere in the line you want to choose like on the Name or Title or by pressing the down or up arrow keys on the keyboard If the arrow keys don t appear to do anything click with the mouse somewhere in the list part of the form The arrows and the Page Up and Page Down keys should do what you expect after that If you click on a different tab at the top you will see that the selected row is the one that applies to the selected item in the list you just left Try it itis a lot easier to see that than to explain it Notice that as you select different rows in this list the Records Songs Dances window also changes to show the item you have selected You might have to move the Browse window to see it For instance if you click on a dance that dance will be shown in the lower section of the R S D form and the song it is attached to will show in the blue section and the record that song is on will be displayed in the pink section Clicking on another dance will cause all three sections to update Click here for explanations of the BUTTONS or what s in the COLUMNS on the form Browse Form Buttons Along the bottom of the screen are a few buttons that do about the same thing in each of the three lists 1146 My Dreams 0 We JEddie amp Audrey 1148 The Arms Of Love Bil
30. l amp Irene Morri 1504_ _ 2681 The Mood fora Two Ste TS 1118 Judy Detail The DETAIL button will open a screen showing the details of whatever item is selected in the list You can make changes to the data using that screen The FIND button will open a window that will help you go directly to a particular Dance SongRecord if you know its name or its ID number The REFRESH button will re read the data from the disk This may be necessary if you want to see a change that you just made in a detail screen or to confirm that something you just deleted is indeed gone The CLOSE button will close the browse screen The buttons with the arrows triangles on them move through the list on the screen The first button will take you to the first entry in the list Fast Rewind the next button will move you back up one entry the next one will move you forward down one entry and the fourth will take you to the last entry in the list Fast Forward Once your database grows to a significant size the most convenient way to get around will probably be by using the Find button When you click this button a little form will pop up where you can type the name of whatever you are looking for For instance if you have DANCES displayed when you click the button it will assume you want to find a dance As you type the letters of the name of the dance the list will move t
31. lect a music file from the C DanceMaster Music Files folder This is where you tell DanceMaster what speed the music was recorded at the Player will use that information when figuring out how fast to play the dance and in synchronizing the voice file After selecting a music file you can play it just to check Cues Sound File operates the same way as the Music Sound File box Full Cue Sheet is where you specify a detailed cue sheet fine print foot print step cues etc file for this dance If you do then a button will appar on the Play screen in the Player allowing you to quickly look up things like the ending position of a figure or other details of the dance If you specified a voice file for this dance the Synchronize Music and Voice Files box will be enabled You use this to set the timing of your recorded cues If you have recorded an introduction This is a phase four plus two Fox Trot The plus figures are click the Start Cues button Otherwise click the Start Music button first When you do either the cues or music will start playing At the appropriate time click the other Start button Then you can use the Cues Earlier or Cues Later buttons to make adjustments Click the Stop button to stop them both then click Start Both to play it the way it would be played at a dance You make further adjustments with the Earlier and Later buttons Be sure to click the Save button when you have it set the way you wnat it
32. n This makes it practical to store your records by label and number i e GRENN 10274 instead of deciding which of the songs on the record to file it under and then remembering that when you need the record again Print an alphabetical list of dances showing the records they are on and the locations of those records Print a list of the dances you prefer cueing sorted by rhythm and phase to serve as a menu for dancers during request rounds Or for yourself when trying to figure out what to cue next Print a list of your preferred dances to give to festival programmers Print Jacket Covers to slip into the record envelopes These identify the record list the dances on the record the rhythm phase choreographer plus figures AND show the head cues as well Librarian will produce other useful lists as well and perhaps more importantly it will serve as the foundation for the other modules in the DanceMaster suite including the DanceMaster Player which lets you replace your records and turntable or mini disks and player with a laptop computer How is it different from DanceMaster Database Librarian is intended to be easier to understand easier to use and harder to break than DanceMaster Database In addition Librarian supports multiple Categories for each dance can attach and synchronize voice files and can switch easily among several databases Next The DanceMaster Family DanceMaster Family The DanceMaster Rec
33. n in the new empty whit box below your first entry Orange Box for me and save that too Repeat this process until you have entered all the likely hiding places for records When you are done click the Close button to dismiss the form and get back to the Lists Menu This would be a good time to check the Categories list as well Click the Categories button to see the list of categories that DanceMaster comes with Chances are that you will want to change or at least add to the list When you are done click the Close button Then it is on to Entering a Record Your First Record Let s enter the first record happen to have Roper 288 on the top of my pile and you can follow along with whatever record you have handy Open the R S D form by clicking Add or Update Records Songs Dances on the Main Menu This form will show you one record in the pink section and all the songs blue and dances green attached to it Right now it just shows Dummy Click on the Add New Record button in the record section of the form This opens the Record Detail Form If you haven t entered any locations yet you will be reminded of that first The first field in the form is for you to enter your own record number if you want to use your own numbering system You don t have to use that and DanceMaster will pretty much ignore it anyway but it will be handy if you already have a system for indexing your records Click in the L
34. ni disk not recommended or you could have put them in their own MP3 file recommended In which case you would choose In Voice File That is everything we need to know about this dance except what files are attached to it So let s move on and take care of that Next Attaching The Files Your First Dance Attaching Files Before we go any farther we must have put the files we want to attach the music voice cues cue card and cue sheet files into the proper folders on the hard drive The music for this dance should be C DanceMaster Music Files the voice cues should be in C DanceMaster Voice Files the cue card in C DanceMaster Cue Cards and the cue sheet in C DanceMaster Full Cues Now that we have put the files where they belong on the disk let s attach the Card file Click Add Change Cue Card guess you could have figured that out couldn t you Up pops a list of all the cue card files in the DanceMaster cue card folder The folder path is shown above the top of the list in case you forget what it is If you have slipped files into that folder behind Librarian s back i e put them there since you opened Librarian it won t know they are there To make Librarian take another look click the Refresh Cue Card List button Ahh there they are After you have timed a cue card more about that later you will see timing files listed here in addition to cue card files To reduce clutter you might wan
35. nt then press lt Enter gt or click OK as above Browse Screen Reached from a Browse button on the Records Songs Dances screen ones RECO 2 ss Ct MARY amp JO NORRIS Pina 2 TS ICH Love Rainy Nigh m 118 71 Kaye amp Dan Palenchar _ Y amp Carshn Rayouck I Love Faris You Because OUK Love You More Andoe OWE 00414 You For Christmas M 0 5 Christm IM TS wW SAMHARRIS eS Joan Jordan See h Now o 2 1 lJim amp LindaKlein 0 Stll Love vou In Tha Same Dee I Want A Quickstep 1086 Palmquist O O Y Wem Happy ChaCha 1 To Be Loved By You wo ir Judy Schemer New Were Eighaan Again 0 wa Senatore LAE Won t Forget ou Vol We Pete amp Mary McGee IWontSendRoses 2 188 Bil MenhaBuck la vou All Qwer Aasin __V_ _W2 _ _Mergaret amp Tex Shipman Could Bottle This Up 8 Hows 115 Wiha 1 w MBeThe0ne Fred Geil Jobour the One Drill SS Te es Ee SS See You Again ES gt
36. o bring you closer to the dance you are trying to find When you are close enough just press Enter to close the Find form Don t click Close unless you want to return to where you were before you started the find process Click HERE for an explanation of the columns in the Browse Screens Columns the Browse Screens The columns of data displayed in the list depend of course on which list is being shown Most of the columns should be fairly self evident but some of them may need a word of explanation The DANCES list ID the internal ID number of this dance You probably don t particularly care about this one Name Name of the dance Ph Phase of the dance Number of Plus figures in the dance Rh1 Rh2 Rh3 Rhythms in the dance Choreographer Well Cat The first category you have assigned this dance to Christmas etc Preferred is this dance on your preferred list A Active is this a dance in your current repertoire NR Needs Revision something about this entry probably the cue card needs correcting Song ID The internal ID number of the song record this dance is linked to You shouldn t have to care about this one either The SONGS list ID Internal song identification number Title Performer What you would expect Record ID The internal ID number of the platter this song is linked to Track The side or CD track of the platter this song is on T
37. only some of the items in the list usually those that meet some criteria such as Phase III or Rhythm Waltz A list can be both sorted and filtered as in Phase IV waltzes in alphabetical order The DanceMaster Record Librarian comes with a variety of reports and more can be added as the demand warrants If you have Microsoft Access 2000 you can generate your own reports as well Just PLEASE be careful not to add or modify any data in Access you could break the database and then we would both be very unhappy DanceMaster REPORTS This fom generates repons that you print paper sawe disk file You send the as an email attachment Dances you would Dances you would be Dances you own Volunteer to cue willing to cue if asked Prefered Dances by Phase Actve Dances by Rhythm All Dances by Name Prefered Dances by Rhythm Active Dance File Names All Dances by Rhythm Acre Dances by Category Dances Full Detail Records S raa nt ty Records Full Detail Manufacturer Summary Dances Theat Need Fixing You can view the reports on the screen and even zoom in and out You can print the reports on your printer or you can export them to a disk file You can print or export the whole report or just selected pages if you wish Record Summary by My ID Librarian s built in reports include Dances Preferred dances the ones you would vonunteer to
38. ord Librarian is one module in a suite of round dance computer programs These programs work together and in some cases alone as well to make your life as a cuer easier and more organized You can use the modules that will be most useful to you and ignore the rest This Record Librarian module is used to build and maintain the store of information which is the foundation for the DanceMaster family It is also useful tool in own right As mentioned elsewhere it will help you organize and keep track of your dances and records print lists of your dances sorted ina variety of ways find dances and records and print record jackets Librarian is the replacement for the original DanceMaster Database The DanceMaster Player will help you select dances from a menu of available material It will show you what dances you have in a particular rhythm and or phase display your cue cards on the computer screen and even play the music If you run it on a laptop computer you can use it in place of your records and turntable or mini disk The player will also help you pre program your next set s or dance s The DanceMaster Porter will make it easy to move dances including all the dance song record data the music the cue card and cue sheet files everything DanceMaster knows about a dance to another computer This way you can move new dances between your primary and backup computers and your desktop You can also put a set of dances on a USB
39. t to have Librarian hide the timing files they end sct If so click on the checkbox near the bottom of this window Select the cue card file for this dance by clicking on it then click O K You will now see the name of the cue card file on the Dance Details screen You can click on the Show Cue Cards checkbox to display a miniature of the cue card file just to reassure yourself that it is the right one Go ahead and add the music file the same way In the Recorded at box enter the speed at which the music was recorded so DM knows how much to adjust it by when you want to change the speed If a dance should be played at 43 you can record it at 43 or record it at 45 and have DanceMaster play it at 43 Here is where you tell DM how it is going to work The Cues Voice Sound File and the Full Cue Sheet boxes work the same way As with all the attach file boxes buttons are provided so you can confirm that you are attaching the correct file If you specified a voice file for this dance the Synchronize Music and Voice Files box will be enabled You use this to set the timing of your recorded cues If you have recorded an introduction This is a phase four plus two Fox Trot The plus figures are click the Start Cues button Otherwise click the Start Music button first When you do either the cues or music will start playing At the appropriate time click the other Start button Then you can use the Cues Earlier or Cues L
40. tional but sometimes nice to have Next the Songs Section Add or Update Records Songs Dances Songs section SONG Tile There s A Find Of Hush DANCES TO THIS Artist Add NewSong Details TOE To This record Change 278 Total Songs 1198 The middle blue section is for the songs on the current record the one in the pink section Browse Title and Artist are about what you d expect and track is useful if your Record is a CD Or you can use it for side A or B of a record The Dances to this song box at the right lists all the songs on the current record and allows you to select one of them by clicking on the title The selected dance has a little black triangle just to the left of the title and its details are shown in the green DANCE section of the form Click the Add New button pink because it has to do with the Record to add a new song to the current record Click Details Change to edit the selected song Browse will open the list of all the songs in the database Find will let you search for a song by name More Find details here Click here to go to the Dances Section or here for the Song Details Song Details Song Details Record ARISTA 59344 song ID 16 Title Ghostbusters 5 Performer Ray Parker Jr K Track Cued Record Mowe This Song To Ditlerent Record Help The Song Details form shows the r
41. will adjust as you type but you may find that you prefer to have the Browse screen open You can either continue typing until you have entered enough characters to identify the correct item or if you have the browse screen open stop when you can see the item you want then select it with the mouse For instance typing Ale will probably be enough to select the song Aleena because there aren t many other songs that start with those three letters However if you have both Wonderful Wonderful and Wonderful World of the Young you would have to type 13 letters to get past the first one to the second In the first case you would probably just type ale lt Enter gt In the second case you might type won to get that part of the list in view press lt Enter gt to close the Find Form then click on Wonderful World Of The Young with the mouse In either case when you have typed enough press lt Enter gt or click the OK button The Find screen will close leaving the list with the entry you found selected If you click the Cancel button instead the list will return to where it was before you started the find process If you are finding a record you can use both the Label and Manufacturer s Number Type the first few letters of the record label until the correct label is selected in the list then press the lt Tab gt key to move to the Manufacturer s Number field Enter enough of the number to locate the record you wa
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