"user manual"
Contents
1. The model database included in the license refers to a Hotel Model containing a number of typical equipments that can be used as a basis to build up your case Basically the methodology is as follows 1 2 9 Accept the proposed Functional Systematization philosophy of the Hotel Model Read the document Functional Systematization for Facilities Management annex to the PGuide and apprehend concepts Step by step copy each relevant branch of the Functional Systematization of the Hotel Model to the My Hotel which is YOUR FACILITY change just the descriptions to fit to your case but not the conceptual organization discard the systems that you shall not be needing Identify in the Hotel Model an equipment of the same type as the one you want to register if there is one Copy it with the InnWinWin Repeat resource including the maintenance plans and eventual relevant information and re coordinate it in the appropriate structure of the My Hotel Edit the record specifying actual Makers Model Serial No and other particulars Set the Required Time TRQ and the Running Time TF scenarios One by one edit each maintenance Schedule in the maintenance plan Incorporate your ideas in what concerns periodicities tasks durations MH requirements materials etc remembering that a the contents in the model are just guidelines b you can use your new record as a model for your future work Take due note of the fact that the2. n Delete a Record in the Main Screen DE Go To After selecting a given Record transfers the Record to the working area kA Closes a form a returns to the previous form InnWinWin User s Manual ki AA BA mr e User koni a what he is looking for May use strings and wild cards or SF User specifies where the above search should be made Prepares a Set of items satisfying a given criteria specified in a form wan Clean Filter Cleans all filtering and searching criteria specified above a Executes the search in accordance with the above specified criteria InnWinWin User s Manual 2 4 Interface Features and Resources Get acquainted with the resources described along next paragraphs using the information included in the model database Test all the operations 2 4 1 Visit and Choose Any field requiring the selection of given record or configuration feature can be reached in one or more of the following ways Pressing the Title Button of the Field Pressing the adjacent Using F4 Key Actual selection with command Go To 2 4 2 Context Menus Selecting any record Maintenance Item WO Stock Item etc press the Mouse Right Button to get the available options and choose with the Mouse Left Button Alternatively the same resources can be reached through Menu at MN line Tool Bar at TB line 2 4 3 Load Data in the Main Screen You use it to load a set of information
3. incident over all the active items in the working area 3 By default the selected item is the one to be printed but the User may change to all the items of the working area whose quantity is indicated 20 in the figure 4 Standard options are Datasheet to obtain full information of the contents of each item Simple to obtain the selected set or Grouped By to obtain the full set organized by some available criterion All prints can be Previewed with the option Preview default Reports can be complemented with some description by the User included in the option Text 7 After previewing a given report it can be exported to PDF file or other file formats Word Excel etc using the Icon Export Report on upper left corner of the preview form an Print Items o AC 0001 AC SPLIT DIRECTORS ROOM MODEL 20 tems Report Type Datasheet Simple Text Grouped by System w Send Report to Q Preview Print 12
4. record that you have just made can be used in future work 10 Prepare the full set of scheduled WOs to your record InnWinWin User s Manual 2 InnWinWin interface 2 1 Installation and Start up Installation with MS Access database is made by download from www manwinwin com No MS Access license is required Just follow the instructions For SQL Server version you require Navaltik Management assistance or IT expertise If you start InnWinWin with Access database it is easy to convert it later for SQL Server should you prefer to operate in this platform Starting with Access is in fact a good methodology to start up On installation some folders are automatically created in order to facilitate your day to day work technical assistance by Navaltik and data safety procedures We recommend that you do not change these locations In the My Documents gt folder a ManWin Win Software folder is created and inside it the lt InnWinWin gt folder with the sub folders Database to contain your database one or more mdb Reports contains all the software printing reports It take 3 to 4 Mb of disk space Remember that it may contain also your tailor made reports Images for the User to place pictures associated to equipments WOs etc Documents for the User to place documents associated to equipments WOs etc such as manuals drawings certificates etc Start up the application in the Icon cr
5. ManWinWin Ch A LA Pr perm software InnWinWin User s Manual Copyright 2008 Navaltik Management Lda Navaltik Management Rev 01 24 05 2010 Mn Inn 03 E doc InnWinWin User s Manual Contents 1 ManWinWin Software solutions for buildings ccceceeeeeeeeeeeeeeeeeeeees 3 2 nnWinWIn interface ssssseeeere tk teat taa aaa tes taa osetosetosoroseroserosooo 4 2 NSK ANON and Start UD sedwi ai aa na daga ol d taa a aa aa aa a l aa kaj l aa a a 4 2 2 User s interface asarana tete ea anana nane nee aa nee nee onesoseoonooooneooueooooosonosonooosnos 5 aes VMD ANG CON Sasa baa ai a ie koka a a ak io kai e ke ka fi ake e kb kib ee ee 6 2 4 Interface Features and Resources W W u u u u sssseseeerereerre ere reen reen ELLE ELLE E 8 Aky ATI C MOOSE ji itil te pt pv iv val kr E EE fk vl l ka as a l EE l Na ik ai p kt e at Jay ba rl anl 8 DAD CONE MENU kib titit ko t tt kn pi ev Ba KA Ba a at eka n lk m Aa a AB Bang a BG kk on dns ea n e m nan oak eta 8 2 4 3 Load Data in the Main SCTCED 0W eeeeeeeeeeeteeeoooooooeeoeoeoooooooooeeooeoooooooonoeoeeoooooooonaeseoeeoooooonaasoeeoooooooanns 8 DA YO PAEA AA TA sen ae sip ke er de pa l l N ek a AE a GA ale Pa e EA ae aa lo akle it ean bete ae desa dane 9 AAA DONNE LI w Mises e E E A AEA EE A A a ian ao a 10 DAs CHO ENN Ok ken tant aime fan fie kapa atou kalot a ka ola akt a ap san fa in AE a fin a ann la fon a soin an one d
6. ane oye 10 OWA AE FI KOT BE REE SEE ek an s ANANA a pk en e ceca kas ti e pk ka ke ia takte ooo ae 10 AL S D OL CON ki FOr san ka aana atan ka l ka kitan a A aga ab aa kapa ra kk al a Aa kir sy ek a aa a ba a Aa ok a kri em kek aa kn bit ira ak a ja kb 10 2 4 9 Open Edit and See Records One by One ssssssseccsssssccccccecessssssssssssscceeesscccececsssssssssssssseeees 11 DAM AND L n kissa ala ikid ti cn sates siek al Kana al aa ta ai aaa a ai n ka aa a a aa ta al a a a ata a n ko e ia n kaa a a eee 12 InnWinWin User s Manual InnWinWin User s Manual This Manual guides the User to organize the maintenance of one or more facilities in accordance with the good practices using the software applications of ManWinWin Software ManWin Win Software includes three reference CMMS applications mnWinWin specifically directed to the technical management of facilities covering maintenance energy and internal air quality AutoWinWin for the technical management of fleets of vehicles ManWinWin 5G for the management of industrial maintenance in general All the applications share the same database structure so they can co exist in a single application in any organization and you can easily migrate from one application to another This Manual concentrates on InnWinWin for building facilities and is illustrated with examples of a model database of a hotel Methodologies are easily transposed to any other facilit
7. eated at installation in your Desktop or in the folder ManWinWin Software of the Start menu Introduce User DEMO and Password demo InnWinWin InnWinWin Version Not Registered User Version 1 0 2 2 DEMO TRYAT 30 Days Password Navaltik Management Lda www manwinwin com Kou ken For the safety of the information you should regularly copy all the contents of the ManWinWin Software folder to another PC or data storage device in another location To operate in multi user environment you should copy the folder ManWinWin Sotware to the Server PC and redirect the path to the database in each PC accsessing the database in the option File Database The application runs in different languages Select preferred language in File Preferences 2 2 User s interface InnWinWin User s Manual MN InnDemo Hotel 01 E mdb InnWinWin Fie GoTo View Items Indicators Configuration Help g New AR Foe X Search In Description Q dk Set Clean Filter 5 48 Organization ZEN HOD Hotel Model L H00 01 Building Infrastructures 5 H00 02 Guests 8 Public Areas 1 13 H00 03 Service Areas 4 HO0 04 Cooling Prod amp Distribution L HO0 05 Heat Production amp Distribution 5 H00 06 Conditioned Air HO0 07 Vent amp Extract Non4reated Air a 1 HO0 09 Building auxiliary systems a L3 H01 Change to your HOTEL NAME a e Re e FE A EP Tr
8. ee display Main Screen Operator Main Screen Counter Entity User DEMO User Version Not Registered Plant Mode Software License Abbreviations MN Menu Line TB Tool Bar FLT Filter establishes a set of items satisfying a given criteria InnWinWin User s Manual 2 3 Symbols and Icons Along the application you will find the following symbols and icons in tool bars and menus To add a new record to the database Maintenance Item Maintenance object individually considered for maintenance Work Order Document specifying the planned or performed maintenance work Stock Item Item in the Materials Master File that can be used in WOs and related to maintenance items Cost Document Document containing cost information either an official accounting document or an internal one Each line is a cost item Ni Cost Item A line in a Cost Document allocated to a Maintenance Item WO Cost Centre or Client Fuel Supply Fuel Supply Record to a maintenance item Vehicle MH Record in a WO Item Cost Centre or Client Stock Item Record Stock Item Record in a WO Item Cost Centre or Client li Other Costs in a WO Item Cost Centre or Client SF Change the database in use Print Records exhibited in the Main Screen Open a Record in the Main Screen and Edit if necessary ke l Repeat Copy a complete Record in the Main Screen if necessary Edit to generate a New identical Record
9. ent a Stock Item a Maintenance Schedule to bring it to the working area for example when you are planning a WO and want to plan the materials 10 InnWinWin User s Manual The search criterion can be established with the aid of the Structure Tree at the left hand side Load Data Select Go To or alternatively at top left side of form Search Filter In Description Magnifier Button to return all items containing the word Filter In Description Q Clean Filter E Stock tem Coding Standard Code f G GENERIC G AU 020 001 G AU 020 002 G AU 020 003 G AU 020 004 5 G AV 010 002 G AV 010 004 G AV 020 001 5 G MC 040 001 G MC 040 002 2 4 9 Open Edit and See Records One by One Once you open a record you can edit it and navigate along the full active set using the Navigation Buttons at bottom left of the form Structure kem Type m oon w Code Description AC 0001 AC SPLIT DIRECTORS ROOM MODEL H00 06 98 INDIVIDUAL AC SETS C Centre 9999 HOTEL MODEL Sno O 01 01 2000 05 00 Supplier 99999 NON DEFINED m A 4 Record ki Amount SAB Dados Mww5G A NikM Innimages VAC 0000 a mg 1 000 00 11 InnWinWin User s Manual 2 4 10 Print All printings in ManWinWin Software applications have a common pattern 1 Accessed through the Context Menu Print OR through the Printer Icon in the Tool Bar 2 Printing operation is
10. n Status Supplier Family Try the following exercises among many possible ones All items of H Model Select Cost Centre F4 9999 Hotel Model Go To Execute Returns all maintenance items in the Hotel Model those that you may Repeat and use in your work All Air Handling Units Select Item Type UT Air Handling Unit Go To Execute Returns all AHU in your database All fan coils CARRIER Select Item Type FC Fan Coil In adjacent separator Particulars 01 20 MAKERS write CARRIER or simply CAR Execute Returns all fan coils recorded in the database whose Makers is Carrier All ducting in the facility Select Family 19 Ducting amp accessories Go To Execute Returns all items in this family UNE 100006 Equipments under Maintenance Contract Guarantee Inactive etc can be isolated in the same way just marking the appropriate box in the filtering form InnWinWin User s Manual 2 4 5 Search In Builds up a set ofitems answering to a given criterion specified thus Search What You specify for example Pump Air Handling CH etc In Where You specify for example In the field Description Code It is ideal to search strings groupings of characters To search for Roller Bearings for example you could specify just rol to be searched in the description noting that it would also bring items such as Sausage Roll R
11. oller Skate if there were any a vehicle ID containing the letters ZB specify ZB etc The filtering rules 2 4 7 apply Note that this resource is a particular case of the operation Set if you visit the Set just after you have done a Search you will find the filter fields dully filled Typical Procedure Plant Module 1 Module Plant 2 Inthe Tool Bar line in the Search field specify the string you are looking In visit and select the available locations for the search press the Magnifier to execute the search 3 Clean Filter removes the contents of the Search field 2 4 6 Clean Filter In the Tool Bar line Clean Filter removes the contents of the Search field In the Set form Clean Filter removes the contents of all the fields in that form 2 4 7 Filtering Rules In all search operations available in ManWinWin Software applications the following wildcard rules apply The asterisk or the percentage symbols can be indistinctively used Examples filter returns all items beginning with that string Filter frame Filter support Filtering Device filter returns all items whose description terminates with that string Oil Filter Fuel Filter Air Filter filter returns all items whose description contains the word filter Primary Filter Element plus all the cases above 2 4 8 Selection Form The Selection Form shows up when it is necessary to find structured information such as an Equipm
12. satisfying a given criteria into the Main Screen Typical Procedure example 1 Module Plant 2 Tree on the left side of the screen open successively Hotel Model Hoo o6 Air Conditioning Air Handling System 1 3 Load Data See the result You get all maintenance items recorded in that system 5 You can superimpose another Set Filter see 2 4 4 to get only one Item Type for example UT Air Handling Units Try EF NB Load Data operation cleans all previous filters InnWinWin User s Manual 2 4 4 Set You use it to prepare a set of records Maintenance Items WOs Stock Items Costs etc satisfying a given criteria composed in a specific form It is a very useful resource in many situations namely when you want to isolate a set of items satisfying complex criteria Typical Procedure in the Plant Module 1 2 3 Plant Module Set Sugestion as a rule before composing a Filter Clean Filter to ensure that there is no field unduly filled with unwanted information Fill up the form pressing the field title buttons or visiting with F4 whenever necessary NB You can use a combined criterion E 8 Items Filter Clean Filter Q Execute Close Identification Particulars 01 20 Particulars 21 40 Code Description Vehicle System MME F Down State kem Type Inactive tem E Contract Operator Guarantee Calibratio
13. y be it an office building a sports hall a golf pitch a swimming pool or a similar infrastructure Conceptual framework is covered in the paper by Jos Paulo Cabral Practical Guide to Facilities Maintenance Management Maintenance of Buildings about 54 pages that is supplied along with the InnWinWin software license Reference to this paper is shortly abbreviated as PGuide followed by the paragraph number Please send your comments to scabral navaltik com as to the overall quality and usefulness of this Manual to help us in improving it InnWinWin User s Manual 1 ManWinWin Software solutions for buildings ManWinWin Software applications Transform maintenance problems into management solutions Conciliate the virtues of software with the hard facts of engineering Recognize that there can be no technical management without technical know how Observe maintenance management good practices and proposes solutions that work The User can adjust to his particular case but should not ignore the hard rules of maintenance management A quick way to set up InnWinWin can be shortly described as Implement the minimum now improve it later The User basically implements the resources accomplishing the minimum requirements of the facility maintenance management based on standard model information and once this minimum system is set a selfimproving process transforms it progressively in a long term sound and fully adapted solution
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