Laboratory Data Messaging 7 0
Contents
1. EY identil 08 09 2010 date requested amp Medical chapter date analysis measurement T date imported status 1S hospital details patient identifiers To MAN 1 gt KUB sample type clinical observations T radiology number Mild faecal loading of the colon No opaque caluli identified but renal areas are partly obscured There is a transitional lumbo sacral vertebra most likely due to sacralisation of L5 with pseudo articulations with the upper sacrum bilaterally DR 5 HAMILTON 09 09 2010 gibned01 1837 Sa aa a Pressing Ej will indicate that the result has been viewed and has been given permission to integrate You can also print the result Csend a text message to the patient from this screen To integrate a result select the results from the list on the data exchange module screen and press the integrate selected items button lf the patient is matched to a patient in your database on name surname sex DOB the result will be imported to their chart If the patient is not in your database you will be given the option to add the patient or set as not found Patient does not exist The patient T H does not exists C Add the patient as a new patient Set its status to Not found OK Cancel Apple to all items Managing DXM Errors If a patient file cannot be located for an imported transaction the DXM module can be set to manage this in one of two ways e Au2. Laboratory Data Messaging Laboratory results are recorded in the patient s file by Manually entering the data e Automatically receiving the data via the Data Exchange Module Manually Entering Laboratory Results 1 Create a new medical transaction Leave the transaction Type as contact but change the Name to Lab 2 Click on OK to create the transaction 3 Insert the sequence haemoglobin or biochemistry as required and record the results Automatically via the Data Exchange Module This ts done in 3 phases 1 Download the lab results to a folder HELIX 185 HEALTH 2 Import the lab results into HealthOne 3 View and integrate them into the patients chart 1 Download the lab results from the lab to a folder on your PC e g C labs This will be a different method depending on which labs you work with Your local healthboard or Healthlink will give you instructions on this 2 To import the lab results to HealthOne Press the following button a on the main tool bar The following screen will be displayed HEALTH one format HEALTH one format H ealthLink Labs NiwHE E difact V HL Ireland NEHE HL 2 SHE HL SHB_HL p my Execute ea di Delete Gi Hew K Cancel The first time you set this up you will need to point Health One to the folder which you download your labs to To do this you should select the Health Board for your area and press the edit button The following screen will be displa
3. XM module e DXM window opens 2 Use any of the techniques above to locate the transaction s required Selecting Transactions 1 Once the transaction s required have been located they can be selected individually by clicking once on the transaction selector column to the left of the transaction 2 Hold down Ctrl and Click the selector column to select multiple transactions 1920 ad HEALTH
4. ated 3 A prompt appears to confirm creation If the Patient Does Exist 1 In the Correct Identifiers window click on the patient file that the transaction is to be integrated into and click the Select button 2 A prompt appears to confirm integration Click OK 3 A notice appears to inform you it has been done Click OK Not found patient HEALTH one 2011 File Edit View Analysis Toots Window Help SUx20 85 t O 6 0 s a CEU E SVERGBRDRE SORas Risk Score E OW A gt MON i TEST TEST female 61 01 1901 FIELD MAS fende TEST 01 01 1901 LODGE 2 Refresh F Configure qe Previous sP Next DF Seect Gy New C Cancel December Dr Admin Admin If the Patient does exist continued HELIX 191 aa a 4 Two things now occur e The transaction is integrated into the selected patient s file e The name error is remembered for this lab and will be automatically corrected next time if set to do so in the definition file advanced options See HCR Identifiers below 6 Click the Correct Identifiers window Cancel button e Window closes and DXM window back in view 7 If you are ready to quit the DXM module click on the cross in the upper right hand corner of the DXM window Tidying the INBOX All transactions imported into HEALTHone arrive in the DXM INBOX From time to time it will be necessary to locate specific transactions and perform housekeeping on the INBOX Locate Specific Transactions 1 Open the D
5. change module IQ File Edit View Analysis Tools Window Help TOGO E b2 Hig o B B BH ai m a E a a l aa laa INBOX SOCxXB EOF 2 S View Waiting x o z From Patient 7 Abnormal result XJ Prescriber Definition User name J Period From 12 01 2011 To 12201 2011 ActionStatus Definition First name Sex Birth date AbnormalResult Original file Waiting 20 12 2010 HealthLink XML Test ChestPain female 14 06 1945 11 MaterPi Waiting 20 12 2010 HealthLink XML TEST BEAUMONT male 01 01 1901 Abnormal 13 Beaume Waiting 20 12 2010 HealthLink XML TEST DNotification female 01 01 1901 14 Beaume ow Waiting 20 12 2010 HealthLink XML T N male 01 01 1966 15lames s Waiting 20 12 2010 HealthLink ML TEST MR male 01 01 1850 Abnormal 2 4bnorma Waiting female 01 01 1901 3 Cavan N Waiting 20 12 2010 He k xh S 01 01 1901 Waiting 20 12 2010 HealthLink XML Dummy Mr male 0105 1950 SJAMNCHI Waiting 20 12 2010 HealthLink XML Test AMNCH female 24 12 1974 BJAMNCHF Waiting 20 12 2010 HealthLink XML Test Comment male 01 01 1901 Abnormal 9 PrintCom Double click on any line to view the message Any results which have been viewed will have an eye icon beside them Q Transaction viewer Test AMNCH ee _ 3 en lI SASbles o8ol Transacti Date ofr Medical sp amp Administrative chapter gt prescribing doctor L
6. tomatically create a new file for the patient HELIX 189 HEALTH Set the transaction status to Not Found and await user intervention to resolve the problem The choice of action is controlled via the lab Definition file See Creating a Definition File later in this section Note If the definition file had been set to always validate transactions then all transactions including the not found are set to an initial status of waiting Only when an attempt is made to integrate the transaction will a dialogue box appear requesting your choice of action Automatically Create a New Patient File Initially this may seem the most sensible thing to do however labs do make mistakes and the problem could be that the patient s name has simply been spelt incorrectly Mark the Transaction as Not Found With this setting the transaction will appear in the DXM INBOX as Not Found Now there are two possibilities The patient genuinely does not exist The patient does exist but their name has been spelt in correctly In all cases 1 Select the transaction and then click on the Correct DXM menu button 190 m Ad HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd The DXM Correct Identifiers window appears In itis listed all patient s that nearly match the not found one If the Patient Does Not Exist 2 Click on the Correct Identifiers window new button The patient file is cre
7. yed The path to your folder which you down loaded your labs to and press next 1367 p HEALTH 3 Import definition po Definition name Service ose ti Data source i SHB HL Converter SHB_HL Mapping table SHB Path C lab SHB Mask gt lt ML Cancel Next D gt Finish Select the integration and filing options for the results on the next screen to suit your practice and press next again Then press finish Once you have the correct path set to the folder which contains your downloaded lab results you can press the execute button This will import the results to Health One Automatic Merging If the laboratory definition file had been configured to automatically merge results into the patient files this would have occurred and only errors would be left to be resolved Managing errors are described later for now assume all went well and the data has been successfully merged Manual Merging Many practices would validate the results before merging them in which case all results would now be waiting to be validated in the Data Exchange Module Inbox Press this button on the main toolbar to access the Exchange HELIX 187 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd module inbox The data exchange module screen will be displayed where you can see the list of imported lab results F HEALTH one 2011 Data ex
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