8. Secondary ELL Student Tracking Form
Contents
1. M ESL Extended N By Grade RE TA Searc Pp vedas Stu de nts Can also be Birth DaF Grade ESL EU val Arrival Date CEN PAo RER Status 1997705 28 10 ESL 2010 07 26 _ Arabic Active selected by course Oe te eet lesa oe rr 1994 12 27 12 lIraq 2011 04 11 Arabic Active code u nder C ass 5 l a e 3 1995 11 14 12 Iraq 2010 07 12 Arabic Active G L C D 0 9 0 6 1994 04 16 12 Iraq 2010 10 15 Greek Active E 1996 02 23 11 Iraq 2010 10 15 Greek Active 1994 02 11 12 EsL SL 4lIraq 2011 08 10 Assyrian Active 1996 11 04 11 Iraq 2010 06 28 Assyrian Active 1993 12 18 12 Iraq 2010 08 26 Arabic PreReg 1995 12 04 12 Iraq 2012 04 25 Arabic Active 1995 01 09 i 12 Ghana 2010 10 22 English Active 1997 02 25 10 ESL ESL 4 Iraq 2011 07 13 Assyrian Active 1995 06 01 12 ESL ESL 4 Iraq 2011 07 13 eye Active 1996 08 23 11 Ghana 2010 09 26 Twi Active 1998 03 30 09 Nigeria 2010 06 02 _ Yoruba Active 1995 09 22 12 Nigeria 2010 06 02 English Active 1996 02 09 11 ELD ELD 4 Iraq 2011 06 28 Arabic Active 1998 06 26 09 ESL ESL 3 Irag 2011 12 29 Assyrian Active 1995 09 19 12 liinena 2011 04 15 Yaruha Active ze Who is on the ELL Student List The ELL Student List contains all students in your school who meet the Ministry criteria for who is considered an Englis2. Paraphrases using subject specific vocabulary and using high frequency words in Simple compound sentences Reading Comprehension Spelling Reading Step Summary ESL x Uses simple text features to locate main idea and some details Mathematics Assessment i O I OoOO O Assessment Writing Skills Math Test Given z Spelling Results p Spelling T Spelling Writing Step Summary ESL 7 Writes simple linked sentences using familiar vocabulary and high frequency words on familiar subjects STEP Assessment Given F spelling Results Recommended Course Placement ESL BO ESL Assessed By Comments Noronha Cecil Recommended Math Program Assessed by Comments v CT Math Test Given DF Spelling gt Spelling Results ESL ELD Strategies Accommodations Ah PF spelling Math assessment recommended math course placement and Accommodation and Assessment Strategies select comments Assessment Strategies Use Help tab to access a copy of the User Profile School Year 2076 User Manual or to find contact udent Managemen information for the web application See the Step Transition to Secondary School Guide for information on elementary ESL ELD levels and secondary course placement E Also see the Step Secondary Assessment Summary a quick checklist to help teachers determine ESL ELD student English proficiency levels FEP seconda mpanion lication con h Contacts Compan
3. menu button Select those that are most appropriate to the students ESL ELD program TCDSB Page 10 of 16 USER MANUAL Secondary ELL Companion and Student Tracking Form Version 6 0 September 2014 ESL ELD Program Descriptors F speling LEVEL 1 Writing 5 spelling Levei 4 Click the trees to choose the appropriate descriptors Set the appropriate Step level for each skill area Save amp Submit after completing each box Teachers reporting on ELD students should use the Oral field to comment on ELD Oral Expression and Language Knowledge Oral r R ov Spelling Communication Click the level under the appropriate skills to drop down the descriptors then click Select to copy each descriptor comment into the Form dSxajands simple graphic t sua pinnaaahha TAUT at relate to personal and Select classroom experiences i Reads and understands familiar aM xgge taught vocabulary and uses cueing systems to decode unfamilidsxgrds in simple Select sentences Brings age appropriate understanding of language cofsegts their first language to reading in English Begins to understand that different text forms are used for different purposes and audiences Reflects on his her growth as a reader Demonstrates understanding by responding to simple questions about information from a highly visual text by using a combination of visuals first language and English Makes connections by matching
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5. L Companion in Trillium Access the TCDSB Intranet Web Page via your Secondary Teacher Link or enter Intranet in the Address bar and click Enter or GO as PEREA S a Ballin 1 Click Web Applications then E Pa Senos TCDSB Web Applications Voice trategic Plan Sey 2 Under All School Apps click Portal Help loyee Traini tule E mail Access on English Language Learners ELL Companion E ig gt SMARTFIND Hg Section ee and pmiproven H EXPRESS Self Directe Self ke gt harepol TCDSB Sta SnarePoint2 t Li U Bes 4 i Bars tUser nk NTIP dent Transoortstion Service New Teacher CDSB Web Applications inductio Program RACS Transoortstion Inform SU Stsffing Report SU Sts ffing Report ni S School Year 2013 2014 School Name St Gabriel CatholigAchool 0256 Effective Date 2013 08 27 All Schools Apps Exit Survey Forn Entry Survey Form 7 Individual Education Plan IEP Historical OSR Companion 3 Enter your User ID and your PN kt Password and click Login Domain CEC ELL Manual for Elementary Teacher TEAM ELL Manual for Secondary Teacher lf your Login is successful the Secondary ELL Application Menu is displayed If access is denied please contact the Help Desk helpdesk tcdsb org or ext 4357 to request access 2 Accessing All ELL Students 1 Click Student Management then click the ELL Student List to list all qua
6. TCDSB Web Applications Secondary ELL Companion USER MANUAL ELL Students Data Entry ESL ELD Student Management and Orientation Centre Management Assessment Forms in Trillium amp Procedure Contact the ELL Department if you have any ESL or ELD related questions at 416 222 8282 extension 2715 or peter heydon tcdsb org 2014 2015 Page 1 USER MANUAL Version 6 0 September 2014 Table of Contents 1 2 10 Accessing the Secondary ELL Companion in Trillium Accessing All ELL Students Who is on the ELL Student List To Find Any Student Not Listed Printing ELL Student Lists Orientation Centre ELL Initial Assessment Summary Forms Help and Manuals How and when do use the new ELL Student Tracking Form section A Student Demographic Information Section B Special Student Information section C Initial Assessment Section D ESL ELD Program Descriptors section E ELL Program Accommodations Modifications amp Assessment section F Mathematics Program Secondary ELL Student Tracking Form Information Secondary ELL Student Tracking Form Template Orientation Centre ELL Initial Assessment Summary Form TCDSB Page 2 of 16 Secondary ELL Companion and Student Tracking Form pg 3 pg 3 pg 4 pgs pg 6 pg 7 pg 8 pg 9 pg 9 pg 10 pg 10 pg 10 pg 11 pg 12 pg 12 pg 14 pg 16 USER MANUAL Secondary ELL Companion and Student Tracking Form Version 6 0 September 2014 1 Accessing the Secondary EL
7. ate 2013 11 19 x Once you enter the new student s number click Find and the application will return with the student name Save and Close Window to return to the main screen Preferred Name Date of Bith x Gende The student is now indicated as belonging to Brth Dats 1997 03 23 1996 12 21 ts your school clicking on their name will open ee up their OC Initial Assessment Form Note Please keep in mind that the OC s initial assessment is only a snapshot in time While staff at the OC do their best to recommend an accurate level of placement nevertheless it is suggested that each school s ELL teacher re visit the recommendation after a couple of weeks of observation in order to confirm the level recommended or to adjust where applicable The Guidance Department should also be informed if any changes are contemplated for any student TCDSB Page 7 of 16 USER MANUAL Secondary ELL Companion and Student Tracking Form Version 6 0 September 2014 Orientation Centre Student Profile Last Name Eboga Prefered Name SS The OC Assessment Form will include et a ae Se information regarding student s English tticitiiww Diagnostic Achievement Test Oral Reading 41 range 0 82 zl 50 Overall ESL ELD Step Summary ESL ha 2 gt i aa Writing plus Step levels and recommended ra ommunication istening an peaking T Oral Step Summary E p A course placement
8. be selected by level using the tree drop down menu selectors Initial Assessment Reading M F seino eve 7 Ejwriting Om 7 Spelin reve is Click the trees to choose the appropriate descriptors Set the appropriate Step level for ia each skill area Oral EY 3 mer 2 F spelling LEVEL J Spelling LE EL Communication 1 1 There is a maximum of 240 characters in each box a 1 Click the Step level to choose the descriptors Initial Assessment ReadifAabecaiueicee itil ee ilesgim acn ings _ at 2 Choose the appropriate Copy Selected Comments to ESL ELD Student Tracking For A descriptors and click Select E initial Assessment Interprets text by retelling information from a Texts oe combination of gestures visuals first language and English rae Step 2 Makes connections by matching words and pictures Select 3 Uses concepts of English print e g directionality of print English Step alphabet sound symbol patterns upper and lower case letters Oral Step 6 Locates information in a text using visual cues Select 3 When complete click the Copy Selected Comments to add the comments into the box Section D ESL ELD Program Descriptors These descriptors are all taken from the Ministry document Steps To English Proficiency in the areas of Reading Writing and Oral Communication All descriptors input with a simple point and click from the drop down
9. benefit from the following program Must be reported upon in modifications the Student Report Card Assessment The student may benefit from the following assessment Strategies strategies Sista Be Mathematics Program Math Course Automatically added from the Report Card TCDSB Page 15 of 16 USER MANUAL Secondary ELL Companion and Student Tracking Form Version 6 0 September 2014 10 OC Initial Assessment Summary Form Page of 2 ip Save Print Chose window Cancel Orientation Genire Student Profike School Year 0122013 Date 2015 0 18 w Lan Marne Prefered Name Firal Marnie p Dute of Birta k Gunder English Language Learner Assessment Report Cverall EALJELD Step Summary i j English Diaenouslic Achiever Report Oral Communication Listening and Speaking dice SF Spelling Oral Step Summary P i Reading Camprehensian PF saninc Reading Siep Summary zi riting Skills at TO gdm Wrridine iej Ar y Recommended Course Placement E E Assessed Hy Commenls iI be a a f o Mathematics Asaeaamernt Math Test Given S paling Resulis gt gadig _ STEF Assessment Given 3 LE Results SP spcling Recwmownded Vath Procram ot te ee ee ee Eee Agacased bry Commenta ar m ESL ELD Stradegics Acomo Ae wO prin bitprwebhs IS ESLT N Orientanon Permasps IRAOLA T
10. d Some ELLs who are Canadian born or from immigrant communities that are not on this list may in fact still need program support To access these or any other student not found in the ELL Student List users can use the Search Students tab Although the student list will only display about 100 students on the screen at a time any student in the school can be located as follows ese Search Students lists all students in the school lt is useful in order to find and identify other potential ELLs prior to the Literacy test Reports User Profile Help To Search you have three options shown below 1 Enter Student Last Name you need only the first few letters of the last name OR 2 Enter Student First Name you need only the first few letters of the first name OR 3 Enter any Grade you need to include the two digit grade 09 10 11 or 12 4 Click on Search when the search returns click on the correct student s name 6 If the student s name has not appeared check for correct spelling or check if the Student is registered in Trillium with a different last name TCDSB Page 5 of 16 USER MANUAL Secondary ELL Companion and Student Tracking Form Version 6 0 September 2014 4 Printing ELL Student Lists Educators have the option of printing two student lists from the Companion see the first print option on page 2 Note If you receive a message pop up may be blocked by Google too
11. d Student Tracking Form Version 6 0 September 2014 Note relevant ESL ELD course information Select the appropriate Accommodations and or Modifications and Modifications eling Assessment Strategies from the drop w down menu items Save amp Submit after each box Programming Considerations ESL ELD Course Information J Spelling Accommodations AS J Spelling Assessment Strategies Se pening There is a maximum of 2000 characters in each box a For more information on any of these areas teachers can review the secondary ESL ELD curriculum at http www edu gov on ca eng curriculum secondary esl912currb pdf or view the Secondary Information Guide available under Help Section F Mathematics Program This area of the form will automatically fill in all mathematics grades marks and comments from the latest term of the student Report Card ELL teachers may Refresh with the latest recorded information if required from the previous term or year using the Refresh Math Marks and Comments button Grade Refresh Math Marks amp Comments J Spelling Number ae and Numeration pa Measurement There is a maximum of iii and Spatial Sense 5000 characters available Patterning and Algebra Data Management and PORA Sn After Saving amp Submitting the completed form ELL teachers are advised to save an electronic copy in an appropriately named ELL school file by clicking Print and select
12. h Language Learner Under Ministry regulations all students in the province who meet the following criteria would be considered qualified as English Language Learners 1 Students born in a non English speaking country 2 Students who have recently arrived in Canada within the past 6 years currently those who have arrived since September 2008 3 Students who speak a language other than English at home TCDSB Page 4 of 16 USER MANUAL Secondary ELL Companion and Student Tracking Form Version 6 0 September 2014 Students whose data has been correctly entered at Registration into the Trillium system usually by the Elementary School Orientation Centre or Guidance Dept Students who do not meet this ELL designation should not be ignored as they may still need support for their courses and or for the OSSLT Teachers are advised to also check the Reports function Go to Intranet Web Applications Reports School Reports Students By Language Mother Tongue select format All students who speak another language at home including Canadian born ELLs are considered English language learners and may still benefit from accommodations in subject classes and the special provisions provided for ELLs for the OSSLT Decisions as to who would most benefit from these accommodations should be made on an individual basis and in consultation with subject teachers and the Guidance Department 3 To Find Any Student Not Liste
13. ing Save 8 Secondary ELL Student Tracking Form Mathematics Program The next two pages outlines the Secondary ELL Student Tracking Form all ELL teachers should complete for each ELL student receiving support in an ESL and or ELD program Forms are completed twice each year TCDSB Page 12 of 16 USER MANUAL Secondary ELL Companion and Student Tracking Form Version 6 0 September 2014 once at the beginning or when the student first arrives including the Student Information Initial Assessment reading writing oral and math the ESL ELD Program Descriptors reading writing oral and the Programming Considerations teaching and assessment strategies boxes are completed and again at the end of the year All previous boxes are updated in addition to the Student Strengths Needs and Next Steps box with subject teacher input and the Mathematics Program box is refreshed with the most up to date information The final copy of the completed form is printed and included in each student s OSR in June OTCDSB Page 13 of 16 USER MANUAL Secondary ELL Companion and Student Tracking Form Version 6 0 September 2014 9 Secondary ELL Student Tracking Form COMPLETE AT BEGINNING AND END OF EACH SCHOOL YEAR INCLUDE FINAL COPY IN STUDENT OSR Student Name Arrival Date in Canada Country of Birth Designation ESL or ELD Program Model ESL ELD Level ESL ELD Teacher Principal Designate Student Informatio
14. ion application contact the Help Desk at helopdesk tcdsb org or 416 222 8282 extension 4357 4 YC assessment rorm TCDSB Page 8 of 16 USER MANUAL Secondary ELL Companion and Student Tracking Form Version 6 0 September 2014 7 How and when do I use the ELL Student Tracking Form ELL teachers may want to record and track ELL student progress on the Secondary ELL Student Tracking Form for any ELL students _ who are in an ESL ELD course This form is best completed at the beginning of the school year after each English language learner has been assessed as to their proficiency in English either at the OC or in house As well the form can be completed at the end of the school year or updated throughout the year if changes in student status occur A final version of the form should be included in each student s OSR at the end of June The form can be done in addition to the student Report card It is also advisable that ELL teachers save an electronic copy of each completed form labelled by student name in a separate ELL file labelled for the school year The tracking form is dynamic text boxes will expand as needed so when printing the form may print out over several pages Many boxes contain dropwdown menu items to help teachers in selecting the appropriate comments for each student s program Teachers always have the option to modify delete parts or simply add your own comments within the boxes Spell Chec
15. k is also enabled to ensure accuracy Section A Student Demographic Information When the school secretary inputs each ELL student s registration information into Trillium it will automatically feed into this form as well as the student progress report card Check this information to ensure its accuracy and avoid later corrections to the system Only the school secretary may access Trillium if changes are needed to student information Change the Date using the drop down menu There are also two other drop down menu buttons one to note the ELL Teacher and the other for any Other Teachers who are responsible for student programming for instance the Special Education teacher if the student has an IEP ELL teachers will also need to determine the student s ability to Read and Write in their Native Language s and check the appropriate boxes if applicable A sample of student writing in first language may be obtained for inclusion in the student s OSR fE ESL Tracking Form SEC Windows Internet Explorer To change current date use ancel Elementary ESL ELD Student Tracking Form School Year 20122013 drop wv down menu TO BE COMPLETED AT BEGINNING amp END OF EACH SCHOOL YEAR INCLUDE IN OSR Date 2013 01 24 Student Nar School Test Father H Carr Catholi j J udent Name choo est Father ony arr Catholic Determine the student s ability Secondary Schoo Date of Birth 1997 05 28 Sex F Grade 10 to read and write i
16. l bar hold down the Ctrl key while clicking on the list name again In order to print out any of these class lists first click the Reports tab then ESL ELD Report List choose the format of the list you require either Adobe PDF form non changeable or Microsoft Excel spreadsheet form These lists are not changeable while in the Reports tab but the Excel list can be organized by category ae Se ee All ELL Student List up to 6 years This is the list of those English language learners who have arrived within the past six years to Canada or are from non English speaking homes This list is useful for identifying all grade 10 ELLs who are first time eligible for the Ontario Secondary School Literacy Test Student Management ESL Report List sama come Please Select a Report Click the Format required select sin ciate All ELL Student List then click All ELL Student List up to 6 years ELL Supported Students List Print under File It may be beneficial to Save the list each term in your Documents under ELL Folder current school year ESL ELD Report List Fa Print Blank Form fa Note In Excel format teachers may sort by numerous categories i e by Grade Country of Birth ESL ELD Level Grade Arrival Date in Canada Gender etc On the All ELL Student List up to 6 years students highlighted in red are simply to i
17. lified students 6 years or less in Canada English language learners ELLs The school s total student number of ELLs is listed at the top er agement Student Managemen Click on the ELL Student List ELL Student List tab to locate all your ELLs TCDSB Page 3 of 16 USER MANUAL Secondary ELL Companion and Student Tracking Form Version 6 0 September 2014 Print page To print a copy of the ELL Student List from this screen right click and select Print This is also effective if the student list is first sorted by category see below lf a student you are looking for does not appear under this list see page 4 for using the Search Students tab to locate them 2 Sorting by Categories Students are sorted by name but clicking on any heading in the blue bar will enable teachers to sort the student list by the different categories such as by Grade ESL ELD Level Birth Country Arrival Date etc Student Name Student No Birth Date Birth Country Arrival Date Language Spoken at Home 3 Program Model Double clicking on any ESL ELD space activates a drop down list so that either ESL or ELD can be selected if not indicated whichever applies to the student 4 Clicking on the ESL ELD Level or Stage space activates the drop down list for selecting the student ESL ELD course leve 1 A 2 B 3 4 D 5 E that applies to the student if not already indicated Class ied 289 al 7
18. n Strengths Needs Next Steps Record special needs physical or learning exceptionalities social or emotional issues special interests aptitudes abilities skills medical or educational services immigration status or other family information etc Initial Assessment Attach Orientation Centre Assessment results ESL ELD Program Descriptors Reading Step Writing Step Oral Step Math Step TCDSB Page 14 of 16 USER MANUAL Secondary ELL Companion and Student Tracking Form Version 6 0 September 2014 Please note The ESL ELD boxes should be checked on the student report card in cases where modifications have been made to course expectations Students in ESL ELD A or B level courses may require modifications be put in place for certain courses The following statement appears for ESL ELD students on page 4 of the secondary report card if the student does require these modifications ESL ELD Achievement is based on expectations modified from the curriculum expectations for the course to support English language learning needs Programming Considerations ESL ELD Course Secondary ESL ELD course placement Includes Information ESL ELD Level and Program Model Poa Designation ESL or ELD Program Model Level A E Accommodations The student may benefit from the following program Note All students are accommodations entitled to program accommodations Modifications Note The student may
19. n their f Arrival Date in Canada 2010 07 26 Country of Birth iraq Native language s Arabic Able to Read Able to Write dominant language and check Designation Program Model Level the boxes if applicable Classroom Teacher ESL ELD Teacher Principal Designate Other s TCDSB Page 9 of 16 USER MANUAL Secondary ELL Companion and Student Tracking Form Version 6 0 September 2014 Section B Student Information This section of the form is important to note any student information needs interests or relevant personal or family information Remember only you as ELL teacher and your administrator can access these forms so all information is strictly confidential Student Information Record special needs physical or leaming exceptionalities social or emotional issues special interests SF spalling aptitudes abilities skills medical or educational services immigration status or other family information etc There is a maximum of 5000 characters available in this box Section C Initial Assessment Even though all new ELLs are assessed at the TCDSB Secondary Orientation Centre these students should be re evaluated after arriving at the school Assessment materials for evaluating Oral Reading Writing and Mathematics are available for teachers at the Ministry s ELL Gains web site at http www edugains ca newsite ell2 step stepflowchart html After assessing the student the appropriate Step descriptors can
20. ndicate that they are outside the funding period of 4 years They are still entitled to receive ESL ELD program support if required and may in fact still benefit from program accommodations in their regular courses and from OSSLT Special Provisions TCDSB Page 6 of 16 USER MANUAL Secondary ELL Companion and Student Tracking Form Version 6 0 September 2014 To review the Secondary ESL ELD curriculum document http Awww edu gov on ca eng curriculum secondary esl912currb pdf X 7 5 Orientation Centre ELL Initial Assessment Summary Forms The TCDSB Secondary Orientation Centre Assessment Summary Forms have been created for ELL and Guidance teachers to access the OC initial assessments for newly arrived ELLs once registered at the school Information from ELL students arriving from the Orientation Centre can be found in the OC Assessment Form tab linked here ELL Student List Search Students Reports Once a newly arrived ELL registers at the school level teachers must first click the Input Student Number tab in order to locate their OC Initial Assessment Form User Profile School Year 20132014 Location 0545 Bishop Marrocco Thomas Merton Catholic S S Effective Date 2013710722 Student Management 20132014 l ByLastNamei Byfi 1999 12 11 1996 08 19 1997 05 21 1999 10 27 1996 05 27 M 1995 05 07 ce nAn AD An D
21. words and pictures eee Uses concepts of English print e g directionality of print English alphabet sound symbol patterns upper and lower case letters Locates information in a text using visual cues When complete click the Copy Selected Comments bar above to add the comments into the box Do the same for each of the 3 skill areas Save amp Submit after completing the box for each skill area Recognizes and comprehends high frequency words in classroom contexts FEST Section E ESL ELD Programming Considerations Course Information Accommodations Modifications amp Assessment Strategies This box details teaching strategies appropriate for this each student s ESL ELD program Students in ESL ELD A and B would require program modifications to be noted while all students including those in ESL ELD C E should have suitable comments noted regarding program accommodations All students should have a description of the most appropriate assessment strategies noted for them as well All descriptors can be input by pointing and clicking from the drop down menu button and copying to the Tracking Form Teachers may alter delete or add to these comment boxes as well Please note that only students in the ESL ELD program at ESL ELD A and B should have the check boxesM highlighted for the major subject areas TCDSB Page 11 of 16 USER MANUAL Secondary ELL Companion an
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