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UVC Manual - Universal Village

1. i Send Appointment Event Select Contacts to Send Angel Roger 4 You should now see a list of all your contacts See 5 Select the contacts you wish to send the event to by clicking on them Once you have selected the contacts simply click on OK or use the Enter key on the keyboard You should then get the following message 66 fe Info Request Message To Add Appointment Has Been Sent 6 Simply click on OK to close the box The contact you have sent the event to will now receive a request to accept or decline the event See How to Tell When Your Sent events are Accepted or Declined After an event has been sent to other contacts they will receive a request for the event with an option to accept or decline Once they have accepted or declined the event that information will be transmitted back to you You can also check the approval status of an event by right clicking on it and selecting View Invitees Check Acceptance Status You should then get the following window which will list all the attendees of this event and show the acceptance status of each user i Appointment Request Detail Status Approved Approved 67 Messenger The Messenger is the core module that ties all other add on modules as well as making sure that features like sharing of tasks sending your address book contacts to other users as well as setting up group meetings and appointments work with the proper access lev
2. D The link can be visible under the contact thus showing what groups the contact belongs to and the link can be visible on the main contact list thus showing the contacts under the root es Aces Publishing A W Jesse Cox Joe Hart 9 Madeline Lane W Jesse Cox H 3 Aces Publishing v Joe Hart 2s Aces Publishing Gv Madeline Lane Aces Publishing W Peter Taylor W Stephanie Little 32 Option A To link contacts using Option A use the following steps 1 6 Create a new contact that is to be the root or parent contact Other contacts will be linked to this contact Using the before mentioned example we would now be creating Aces Publishing See TO AdaaiContact When adding the contact ensure that Show on Main Contact List is checked and Contact is a Link is checked Add the contacts that are to be linked to the root parent When adding the contact Show on Main Contact List should be checked and Contact is a Link should not If the contact that you want to link already exists skip this step Find the contact you want to link See Io Find a Conadi and right click on it or select the contact by left clicking on it and go to Address Book on the top menu bar and select Business and then select Links to access the following screen wisible Inder Contact Visible Linder Root Link Mame _ _ Aces Publishing Taylor Securities You should now be able to see your root
3. Created By MA Show Space As Busy Alert amp Repeat No Alert Date Time Alert Alert Time Jun 12 2003 7 00 00 AM Al Alet will occur O Aowes HUES from original date and all repeat dates _ Mobile Mobile address is your WWobile device email notification address or SMS email address _ Email O UNC Instant Message UVC Instant Message will only be sent if user is logged in to UWE 4 Fill out the appropriate information for the appointment you are adding Continued Below Description Location Notes The description location and notes fields are for your reference The description and location fields will appear on the main screen The notes will not Start Date and Period Generally the time that you wish to schedule an appointment for is selected before you click on New Appointment thus defaulting the selected time into the start date and period field If however you would like to change the selected time after you have clicked on New Appointment you may do so by simply adjusting the two fields Note Time is displayed on the main screen in 30 minute sections When adjusting the period the arrows default to 15 minute sections The user may change the period to whatever they wish by typing directly in the field If the period is over the displayed time on the main screen the appointment will display into the next time block For example if you had scheduled an appointment form 9 00am 10 00am the period w
4. J Click on the Day Week button on the lower part of the appointment screen K Select how often you would like the appointment to repeat on a weekly basis L Select which day of the week you would like the appointment to repeat on Note The day you would like the appointment to repeat on does not have to be the same as the day you are entering the appointment for For example if you entered an appointment on a Wednesday and selected Friday to have the appointment to repeat the original appointment would occur on Wednesday as you specified but the following repeated appointments would continue on Fridays The day selection however defaults to the day you are adding the appointment for If you would like it to repeat on a different day be sure to uncheck the defaulted option or the appointment will repeat on both days M If you know the date you would like to stop the repeated appointment check Stop Repeat and enter the appropriate date Month If you would like your appointment to repeat on a monthly basis use the following steps G Click on the Month button on the lower part of the appointment screen H Select how often you would like the appointment to repeat on a monthly basis Note The appointment will be repeated on the same date as the original appointment for the month frequency you select If you know the date you would like to stop the repeated appointment check Stop Repeat and enter the appropriate date Year If yo
5. See You can also view the Available Time for a group of contacts and see when the best window to schedule you event To do that use the following steps 3 Click the Available Time button at the top right section of the day planner screen 4 Select the users you want to view available time for and click Ok You should then get a screen like the following which lists all events and events for all the users you selected combined You can then easily view what best time to schedule your event To Send an Event to Other Contacts Once an event has been added See Io Ada aM Event you are able to send it to other contacts for acceptance into their calendars This would be useful if you wanted to schedule a meeting for a group of people and wanted to send them an event that they could accept into their calendars to save them the trouble of entering it themselves To do this use the following steps 1 Check to see when the contacts you wish to send the event to have available time See VieWing If you do not wish to check for available time or do not have access to any other contacts calendars skip this step 2 Add the event you wish to send to the other contacts See o Add and Event If you have already added the event skip this step 3 Right click on the event or select the event by left clicking on it and go to Day Planner on the top menu bar and select Day or Week and then select Invite Attendees to access the following screen
6. Start Date Jun 12 2003 10 51 04 PM Fal Priority Normal X Due Date Ileal Status n Progress v Alert Repeat No Alert DateTime Alert No alert selected 2 Fill out the appropriate information for the task you are adding Description The description field is an area that you can use to enter more information about your task It is not necessary to fill out and will not appear in the task list To view the description after adding a task you must View Edit the task see TO WieW EGital Task Due Date The due date can be used if a task should be completed by a certain date However if a due date is not known or does not apply the field can be left blank 3 After filling out the appropriate information you can now add the task You can do this by clicking on OK or using the Enter key on the keyboard Repeating a Task There are 4 options when repeating a task 43 Day Week lf you would like your task to repeat every number of weeks on a particular day use the following steps A Click on the Day Week button on the lower part of the task screen B Select how often you would like the task to repeat on a weekly basis C Select which day of the week you would like the task to repeat on Note The day you would like the task to repeat on does not have to be the same as the day you are entering the task for For example if you entered a task on a Wednesday and selected Friday to
7. You may use the slider to increase or decrease the value of the color amount You may also directly type in the desired number on the right side When color is set click on the OK button Note The HSB values run from 0 to 100 while the RGB values run from O to 255 To Change Background Color To change your background color use the same steps as Changing Foreground color explained previously To Change Font To change your font use the following steps Click on the File menu and select Profile Preferences from the menu On the new window that appears click on the Chat Text under the Messenger heading On the right side of the window click on the Font A new window will pop up which will allow you to change your font type and size Click OK when finished ey Note The preview area shows you the appearance of your text if selection is approved Chat Handle The Chat Handle allows you to modify the appearance of you name handle in chat windows UVC gives you the option of changing all aspects of your text appearance this includes foreground and background color as well as your font The Preview box shows you your chat text as it is currently To Change Foreground Background Color or Font To make any changes to your chat handle please make reference to Chat Text the procedures are identical Messenger Options Messenger options allow you change Idle Status feature File Transfer directory and the time is takes to mark a mes
8. link in the list Place a check mark on Visible Under Root and click on OK Right click again on the contact you just linked and select View Edit Remove the Visible on Main Contact List box and click on OK Your contact should now be linked under the main root and visible only there and not on the main list Option B To link contacts using Option B use the following steps 1 Create a new contact that is to be the root or parent contact Other contacts will be linked to this contact Using the before mentioned example we would now be creating Aces Publishing See TO AdaaiContact When adding the contact ensure that Show on Main Contact List is checked and Contact is a Link is checked Add the contacts that are to be linked to the root parent When adding the contact Show on Main Contact List should be checked and Contact is a Link should not If the contact that you want to link already exists skip this step Find the contact you want to link See Io Find a Conadi and right click on it or select the contact by left clicking on it and go to Address Book on the top menu bar and select Business and then select Links to access the following screen 33 Visible Under Contact Visible Under Root Link Mame _ _ Aces Publishing Taylor Securities en cancer 4 You should now be able to see your root link in the list Place a check mark on Visible Under Root and click on OK Your contact s
9. Day Week and Monthly views use these tabs This drop down provides a calendar to allow you to jump quickly to any day of the year in any of the tabs day week month Click on this button to jump to today at any time These arrows will take you forward or back one day in the day tab one week in the week tab and one month in the month tab This area is where your scheduled appointments will appear See Explanation of Colours Use this scroll bar to scroll up or down to see the portion of your day that is not displayed This area is where your scheduled events will appear See The Day and Week Tabs To Add a New Appointment To add a new appointment to the database use the following steps 1 2 In the day or week tab find the day you would like to schedule the appointment for See Select the time you wish to schedule by left clicking and dragging your mouse over the appropriate time blocks When you release your mouse a menu will appear Note If you are only scheduling a hour block of time you will need to right click on the selected time to access the menu Or alternatively select Day Planner from the top menu and choose the Day or Week option to access the menu 3 Select New Appointment to access the following screen 50 5 Appointment Event E 3 xI Description Location Tano Start Date Jun 12 2003 7 00 00 AM A Priority Normal Ae E Period m 00 ii Category Business T
10. OK button This window allows you to disable or enable UVC sounds To Enable Disable Sounds To enable disable sounds use the following steps 1 Click on the File menu and select Profile Preferences from the menu 2 On the new window that appears click on the Sounds under the Messenger heading 3 Check or uncheck any of the boxes you wish and click on the OK button 15 Notify Windows Notify windows are windows that temporarily pop up to notify you that a user has come on or you have received a chat request or you have received a new message You may disable or enable any of these pop up windows To Enable Disable Notify Windows To enable disable notify widows use the following steps d Click on the File menu and select Profile Preferences from the menu On the new window that appears click on the Notify Windows under the Messenger heading 3 Check or uncheck any of the boxes you wish and click on the Ok button Calendar Calendar Options The calendar options allow you to change the AM PM format and the beginning and the end of each active day on the calendar This improves display if properly set If for example most of your calendar entries are early in the day then you can set the beginning of each day early and ending early If most of your entries are late then you can do the reverse Doing this will ensure that most of your entries are visible on the screen without the need to scroll up or down the day To Chang
11. chat line window you should get the following screen Invite To Chat Group xj Select users you want added to this conversation E Trident _ Away 2 This list will only show your contacts that are currently online Select the ones you want to invite to this chat and click Ok To Send a File to a Friend To send a file or photo to another user in the chat line use the following steps Click the File menu and select Send File or Photo 2 This should open a box that lets you select the files you want to send Just select the files and press enter 3 The file transfer should get initiated automatically and you should see a progress bar at the bottom part of the chat window Warning If you are placed behind a firewall or router this operation may not work properly Instant Message Window T The instant message window allows you to send an instant message to a friend that is currently online as well as offline With this option you can a Have a lot of options for text layouts colors and fonts b Send a message to users that are currently offline c Encrypt your message so that it is not visible over the Internet or by anyone else d Keep a history of your messages so you can track all your correspondences going back and forth with each user To Send an Instant Message To send an instant message make sure you are in the Instant Message window and then proceed with the following steps Ent
12. from the top menu bar and choose Business and then select New Contact from the menu to access the following screen Display Title _ Home Information Name 7 Business Information Last Name v Mobile Information v Show On Main Contact List _ Contact is a Link Address Company Address Occupation City Telephone Postal Zip Phone Prov State Country Email URL Address 2 Fill out the appropriate information for the contact you are adding Note In the display section business information and mobile information are automatically checked because you are adding a business contact These are the sections that are most likely to apply If however you would like make use of different sections you can change the tabs at the bottom by checking and un checking the boxes Title Mr al Name Po _ Home Information Business Information Last Name W Mobile Information W Show On Main Contact List _ Contact is a Link Business Address PersonalMobile Address Show on Main contact List By checking this box you will be enabling this contact to show on the main contact list that appears when you start the program If this box is not checked you will have to Show All Contacts to be able to see it For instance if you were linking a contact to a root contact see FORK A Contact you may not want them to show on the main contac
13. have the task to repeat the original task would occur on Wednesday as you specified but the following repeated tasks would continue on Fridays The day selection however defaults to the day you are adding the task for If you would like it to repeat on a different day be sure to uncheck the defaulted option or the task will repeat on both days D If you know the date you would like to stop the repeated task check Stop Repeat and enter the appropriate date Month If you would like your task to repeat on a monthly bases use the following steps D Click on the Month button on the lower part of the task screen E Select how often you would like the task to repeat on a monthly basis Note The task will be repeated on the same date as the original task for the month frequency you select F If you know the date you would like to stop the repeated task check Stop Repeat and enter the appropriate date Year If you would like your task to be repeated on a yearly basis use the following steps C Click on the Year button on the lower part of the task screen D Select how often you would like the task to repeat on a yearly basis Note The task will be repeated on the same date as the original task for the month frequency you select D If you know the date you would like to stop the repeated task check Stop Repeat and enter the appropriate date Special If you would like to repeat a task that is not date dependent use the following
14. on Hold To complete a task cancel a task or put a task on hold use the following steps 1 2 3 4 Locate the task you would like to change the status of If you cannot see the task on the main list see Right click on the task or select the task by left clicking on it and go to Tasks from the top menu bar and select Short Term Tasks and then select Edit from the menu You should then see the details of the task Change the status of the task to what you would like Click on OK or use the Enter key on the keyboard to close the task box Note If you have completed or cancelled the task you will no longer be able to see it on the main list To view the task see To Delete a Task To delete an existing task use the following steps 1 2 Locate the task you would like to delete If you cannot see the task on the main list see ToShow Right click on the task or select the task by left clicking on it and go to Tasks from the top menu bar and select Short Term Tasks and then select Delete Task from the menu You should then get the following warning Are you sure you want to delete task Tes Ho 3 Click on Yes to confirm delete Warning Please exercise caution when deleting tasks The action cannot be reversed To Show All Tasks 41 Tasks will not be shown on the main list if they have a status of completed or cancelled They will also not appear if the start date of the task is in the future To
15. or audio session from To find out how to receive media from a contact please check the previous section To receive a broadcast attendee list use the following steps 1 Find the contact you would like to receive the broadcast attendee list from Make sure that they are currently broadcasting as described above 2 Right click on the contact or select the contact by left clicking on it and go to Messenger from the top menu bar and select Request Broadcast Attendee List 3 You should then get a box that lists all the attendees for the selected broadcast Note If the menu option is greyed out it may be because you are currently not receiving the selected broadcast or because the user is not allowing access for viewing the attendee list 19 To Send your Address Book Contacts to your Friends To send some or all of your address book contacts to an online friend use the following steps 1 Select the user you want to send your contacts to in the contact tree Right click or go to Messenger from the top menu bar and select Other Options and then select Send Address Book Contact s You should then get a list of all your address book contacts Just tag the ones you want to send and click the Ok button W Send Address Book Contact E x Select Address Book Contacts to Send O Chritine Taylor O George Anthony CO Joe Smith O Natalie Johnson O Sarah Johns To Open a Chat Line To open a chat line with an online user or a g
16. this is a repeat task you only need to put the date and time of the initial alert and UVC will generate the repeat alerts automatically based on the difference between the repeat date and the alert date Email If you want your alert to be sent via email then tick off this box and enter the email address es you want this alert to be sent to Mobile If you want your alert to be sent to your cell phone then tick off this box and enter your mobile phone notification email address es Please check with your mobile provider to see if this option is available for you UVC Instant Message If you want your alert to be sent using a UVC instant message then just tick off this checkbox Warning Alerts will only be sent if they are at least 15 minutes into the future To Edit an Existing Task To edit and existing task use the following steps 40 1 2 Locate the task you would like to edit If you cannot see the task on the main list see TeShow All Right click on the task or select the task by left clicking on it and go to Tasks from the top menu bar and select Short Term Tasks and then select Edit from the menu You should then see the details of the task If you are editing the information make the necessary changes and click on OK or use the Enter key on the keyboard If you have not made any changes but just wanted to view the information simply click Cancel when you are finished Completing Cancelling or Putting a Task
17. users l Users Options select the users that will be able to receive my broadcast Type Al my Online Users CO Selected Users O Joe idemo home uve r ccess Type Available for Goldflorporate editionsi O Private Broadcast lf checked it means that users will not be able to receive this broadcast unless you authorize it You will receive an alert notification if user would like to receive your broadcast lf unchecked no alert notification request is required and user will be able to r cetwe broadcast immediately this is good if you are broadcasting a media file to your friends for example Allow Users to view attendee list Send invite message to receiveview my broadcast Ok Cancel Help _ 2 You have the option to select only specific contacts that will be able to receive your broadcast or leave the default which is anyone on your contact list You can also specify whether you want people to be able to see the attendee list the attendees currently receiving this broadcast The other option you have is to specify whether you want to send an invitation message to all your online contacts to notify them of the fact that you began transmitting media if you don t select this 19 option your contacts can still receive your broadcast but they will not receive a specific invitation message window If you are subscribed to the UVC Gold edition you can specify tha
18. when you start the program If this box is not checked you will have to Show All Contacts to be able to see it For instance if you were linking a contact to a root contact see IO PNKA Conadi you may not want them to show on the main contact list because they will already be listed under the root in this case you would un check the box In most other circumstances it is probably preferable to leave it checked Contact is a Link This box should be checked if the contact you are adding is intended to be a root link that you would like to link other contacts to For instance if you would like to link members of the same family to a top link called Smith Family you would create a contact called Smith Family and leave the box checked This box only applies to linking contacts If you are not linking the contact this box should be left unchecked see 3 After entering the appropriate information you can now add the contact You can do this by clicking on OK or using the enter key on the keyboard Note If you have your cursor in a phone number field in the contact box and try to add the contact by using Enter on the keyboard it will not work You must either use your mouse to click OK or move your cursor to another field and hit Enter To Find a Contact If you have added a large number of personal contacts and do not wish to scroll up and down to find them simply click anywhere in the Personal area of the scree
19. you sure you want to delete appointment Tes Ho 3 Click Yes to confirm delete Warning If the appointment you are deleting is a repeated appointment all appointments linked to that one through the repeat will be deleted Please exercise caution when deleting appointments The action cannot be reversed Viewing and Scheduling Appointments for Other Contacts To view and schedule appointments for other contacts use the following steps 1 Click the drop down menu at the top of the day planner screen and select the contact you want to schedule an appointment for 2 Once you ve done that you are able to work with that calendar just as if it were your own You can use the Day Week or Month views and add appointments where needed Note If the user you want to schedule an appointment for is not in the drop down menu that would probably be because that user has not given you the proper privilege to access their calendar See 56 You can also view the Available Time for a group of contacts and see when the best window to schedule you appointment To do that use the following steps 1 Click the Available Time button at the top right section of the day planner screen 2 Select the users you want to view available time for and click Ok You should then get a screen like the following which lists all appointments and events for all the users you selected combined You can then easily view what best time to schedule your appoi
20. 00 NewHill Cres CAN w Prov State ON v 2 Change or add information to any of the fields desired ok Cancel Note Home Business or Personal Mobile tabs will be visible or hidden according to the checked boxes in the display area under Name and Last Name fields 3 Click on the Ok button to save or Cancel to cancel all changes made To Sign Out Switch Identity This allows the user to log out of UVC without actually exiting the program this is especially useful for multiple users sharing a computer Users are able to switch identities quickly without having to restart the module To Sign Out use the following steps 1 Click on the File menu and select Sign Out Switch Identity from the menu Note A window will pop up warning you that you have just signed out of UVC any contacts in your messenger will no longer see you online To Switch Identity or sign back in use the following steps 1 Right click on the UVC tray icon and select Sign In from the menu 2 The login window will appear enter your User Name followed by your Password and click on the Login button or enter on your keyboard Import The import feature allows you to import Address Book and Calendar Items UVC supports the standard VCard and VCalendar format used by most desktop and handheld devices This will allow you to easily add a list of contacts to your Address Book and Calendar To Import Address Book Items To i
21. 03 June Y This Month 2 3 4 r 2 Appoininents 2 Appointments 1 Appoininent r Industrial Electronics WT 218 From 05 30 Phl To aee 14 1 Apem Dentist Location Rideau From 11 00 AM To 01 30 PM i 7 PoP 22 23 24 25 26 ay 26 1 Appointment 2 Appointments 1 Appointment 1 Event 24 30 2 a 4 S 1 Appointment PF o 15 1 Appointment Vip 6 i To Jump to a Specific Day from the Month Tab To jump to a specific day from the month tab simply double click on the day You should then be moved to the daily tab for the day you have double clicked on Explanation of Colours in the Month Tab The following explains what the colours and symbols used in the Day and Week tabs indicate Yellow If a day square appears as eow it indicates that there is an event on that day See to Add an Event UVC Manual 60 Events The Event section is an area where you can record events that would typically last the entire day but not occupy a specific block of time These would be things such as birthdays vacations anniversaries etc Events will not appear to other users as occupied time on your calendar see k To Add an Event To add a new event to the database use the following steps 1 In the day or week tab find the day you would like to schedule the event for See A amp Migating in 2 Select the time you wish to schedule by left clicking and dragging your mouse over the appropriate time bloc
22. 7659 John Smith el Mary Smith C The link can be visible under the contact thus showing what groups the contact belongs to and not have the group visible on the main contact list Personal g Jason Richardson John Smith H 3 Smith Family Mary Smith 02s Smith Family g sarah Kennedy D The link can be visible under the contact thus showing what groups the contact belongs to and the link can be visible on the main contact list thus showing the contacts under the root Personal g Jason Richardson John Smith H 3 Smith Family mary Smith 2s Smith Family F sarah Kennedy Smith Family HeH 905 847 7659 i John Smith H Mary Smith 22 Option A To link contacts using Option A use the following steps 1 4 5 6 Create a new contact that is to be the root or parent contact Other contacts will be linked to this contact Using the before mentioned example we would now be creating Smith Family See When adding the contact ensure that Show on Main Contact List is checked and Contact is a Link is checked Add the contacts that are to be linked to the root parent When adding the contact Show on Main Contact List should be checked and Contact is a Link should not If the contact that you want to link already exists skip this step Find the contact you want to link See Io Fnd a Conadi and right click on it or select the contact by left cl
23. The File Menu The file menu is where most of your account and profile settings will be located it is also where you will be able to export and import information into or out of UVC There are also other features accessed General Set Up through the file menu which will be discussed further below You may access the File Menu in any of the views by clicking on File in the top left corner of the UVC window You may also achieve the same result by holding down the Alt F buttons on your keyboard To Edit Your Personal Information The Personal Information window allows you to add or modify any personal information about yourself The amount of information from this window that is revealed to your contacts is dependent on the access right you have set up for every individual Note Some of those fields will already be filled in all information disclosed when first creating your UVC account is stored in your Personal Information page To modify your personal information page use the following steps 1 Click on the File menu and select Edit Personal Information from the menu Title Name Last Name Display Mr v John Dow Home Information Home Address Business Address Personal Mobile Telephone Home Phone Fax 55 555 1234 655 555 1235 oi ii Address Address City Postal Zip Country Mobile Information Business Information 10
24. UNIVERSAL VILLAGE COMMUNITY UVC User Manual First Edition Version 1 5 UNIVERSAL VILLAGE COMMUNITY UVC User Guide Universal Village Corporation Phone 613 822 4623 Fax 613 822 1957 Information contained in this document is subject to change without notice All companies names and data used in examples are fictitious unless otherwise noted No part of this document may be reproduced or transmitted in any form ot by any means electronic or mechanical for any purpose without the express written consent of Universal Village Corporation 2003 Universal Village Corporation All Rights Reserved Table Of Contents GENERAL SET UP The File Menu To Edit Your Personal Information To Sign Out Switch Identity Import To Import Address Book Items To Import Calendar Items Export To Export Address Book Items To Export Calendar Items Account Maintenance To Delete Old Data Profile Preferences Messenger Chat Text To Change Background Color To Change Font Chat Handle Messenger Options To Change Messenger Options Sounds To Enable Disable Sounds Notify Windows To Enable Disable Notify Windows Calendar Calendar Options Media Media Options To Change Media Options Note Note Options To Add a Note Type To Delete a Note Type To Rename a Note Type Global Defaults To Modify Global Defaults Taboo Subjects Close To Change Password ADDRESS BOOK Personal Contacts To Add a New Contact Show on Main Contact List Con
25. View Edit an Existing Appointment UVC Manual 55 To view or edit an existing appointments information use the following steps _ Find the appointment you would like to edit See 2 Double click on the appointment you should then see the appointments information Alternatively right click on the appointment or select the appointment by left clicking on it and go to Day Planner from the top menu bar and select the Day or Week option and then select View Edit from the menu You should then see the appointments information 3 If you are editing the information make the necessary changes and click on OK or use the Enter key on the keyboard If you have not made any changes but just wanted to view the information simply click Cancel when you are finished Note If you have your cursor in any field other than the description or location field and try to edit the appointment by using Enter on the keyboard it will not work You must either use your mouse to click OK or move your cursor to the either the description or location field and hit Enter To Delete an Appointment To delete an existing appointment use the following steps 1 Find the appointment you would like to delete See 2 Right click on the appointment or select the appointment by left clicking on it and go to Day Planner from the top menu bar and select the Day or Week option and then select Delete Appointment from the menu You should then get the following warning Are
26. al task for the month frequency you select C If you know the date you would like to stop the repeated task check Stop Repeat and enter the appropriate date 39 Special If you would like to repeat a task that is not date dependent use the following steps Click on the Special button on the lower part of the task screen Select how often and on which day of the week you would like your task to repeat Select how often you would like the task to repeat on a monthly basis If you know the date you would like to stop the repeated task check Stop Repeat and enter the appropriate date DOWD 5 Continued from Above After entering the appropriate information you can now add the task into the database You can do this by clicking on OK or using the Enter key on the keyboard Note If you have your cursor in any field other than the description or location field and try to add the task by using Enter on the keyboard it will not work You must either use your mouse to click OK or move your cursor to the either the description or location field and hit Enter Note The next Repeat task is only generated when you complete or delete the task that is currently pending Generating a Task Alert UVC allows you the option to be alerted using different ways at the time and date of your choosing To set up an alert for your task click the Alert tab and fill out the appropriate fields Date This is the date and time that the task will be sent If
27. and Period Show Space As Repeating an Event Day Week Month Year Special Generating an Event Alert Date Email Mobile UVC Instant Message Symbols To View the Details of an Event To View Edit an Existing Event To Delete an Event Viewing and Scheduling Events for Other Contacts To Send an Event to Other Contacts How to Tell When Your Sent events are Accepted or Declined MESSENGER Contact Tree To Add a New Online Contact To Delete an Online Contact To Set up Profiles To Change Public Profile To View Message History To Edit View a Contact s Access Rights Provide User With My Calendar Access Address Book Access Task Access Request to add this user to my chat contact list To Email a Contact Using Their Personal Business Email Address To Change your Visible Status to a Contact or Group of Contacts To Receive a Media Broadcast Audio Video from an Online User To Receive the Attendee List of a Media Broadcast Audio Video To Send your Address Book Contacts to your Friends To Open a Chat Line To Send an Instant Message Chat Line Window To Invite a User to a Chat Group To Send a File to a Friend 59 59 60 60 60 6l 6l 6l 6l 62 62 62 62 63 63 63 63 63 64 64 65 65 65 66 67 68 68 68 69 70 71 72 73 74 74 74 74 74 74 75 75 75 76 76 76 76 71 71 Instant Message Window To Send an Instant Message MEDIA BROADCASTING To Broadcast Media Audio Video 77 78 79 79
28. and try to edit the event by using Enter on the keyboard it will not work You must either use your mouse to click OK or move your cursor to the either the description or location field and hit Enter To Delete an Event To delete an existing event use the following steps 1 Find the event you would like to delete See 2 Right click on the event or select the event by left clicking on it and go to Day Planner from the top menu bar and select the Day or Week option and then select Delete Event from the menu You should then get the following warning a Are you sure you want to delete appointment Tes Ho 3 Click Yes to confirm delete Warning If the event you are deleting is a repeated event all events linked to that one through the repeat will be deleted Please exercise caution when deleting events The action cannot be reversed Viewing and Scheduling Events for Other Contacts To view and schedule events for other contacts use the following steps 1 Click the drop down menu at the top of the day planner screen and select the contact you want to schedule an event for 2 Once you ve done that you are able to work with that calendar just as if it were your own You can use the Day Week or Month views and add events where needed 65 Note If the user you want to schedule an event for is not in the drop down menu that would probably be because that user has not given you the proper privilege to access their calendar
29. are displayed above select one of the two options If you have selected Delete selected data older than then you must specify the date prior to which you wish to have the data deleted If not then skip to next step Check any of the boxes you wish to partially or completely delete Note that the number beside the check box tells you how much TOTAL space each category uses When all your selections are complete click on the Delete button A window will pop up warning you that this operation is irreversible click on Yes ONLY if you are sure of your decision 12 Profile Preferences The profile preference window is where you may modify most of your messenger calendar media note global and Taboo preferences Messenger Chat Text The Chat Text allows you to modify the appearance of your text in chat windows UVC gives you the option of changing all aspects of your text appearance this includes foreground and background color as well as your font The Preview box shows you your chat text as it is currently To Change Foreground Color To change your foreground color use the following steps 1 Click on the File menu and select Profile Preferences from the menu 2 On the new window that appears click on the Chat Text under the Messenger heading x You can view and edit the following preferences H cht Tat Tal Messenger 0 Chat Handle Bi Messenger Options D Sounds C Notify Windows A Calendar _ Fo
30. available to the other user and will specify busy or tentative but no other information will be given If Full Detail is selected the other user looking at your calendar will be able to see all details of the event If Available is selected the time will appear to the other user a simply unscheduled Repeating an Event There are 4 options when repeating an event Day Week If you would like your event to repeat every number of weeks on a particular day use the following steps A Click on the Day Week button on the lower part of the event screen B Select how often you would like the event to repeat on a weekly basis C Select which day of the week you would like the event to repeat on Note The day you would like the event to repeat on does not have to be the same as the day you are entering the event for For example if you entered an event on a Wednesday and selected Friday to have the event to repeat the original event would occur on Wednesday as you specified but the following repeated events would continue on Fridays The day selection however defaults to the day you are adding the event for If you would like it to repeat on a different day be sure to uncheck the defaulted option or the event will repeat on both days D If you know the date you would like to stop the repeated event check Stop Repeat and enter the appropriate date Month If you would like your event to repeat on a monthly bases use the following steps J Clic
31. ay Conference Call Holiday Leisure Anniversary ae Other i F eRe To View the Details of an Event To view the details of an event in the month tab put your cursor on top of the event or event You should then be able to see the details in a blue list Y Day Planner alendar Available Time Day week month Date gt Monday June 2 2003 Today amp gt Category 49 ae es A OOam Dentist Location Rideau 11 From 11 00 AM To 01 30 PM 42 00 pri Personal Normal 01 a0 Farr oe From 11 00 AM To 01 30 PM a cope eee rd 02 g3 sen O S 7 OU C E UVC Manual 64 To View Edit an Existing Event To view or edit an existing events information use the following steps 1 Find the event you would like to edit See 2 Double click on the event you should then see the events information Alternatively right click on the event or select the event by left clicking on it and go to Day Planner from the top menu bar and select the Day or Week option and then select View Edit from the menu You should then see the events information 3 If you are editing the information make the necessary changes and click on OK or use the Enter key on the keyboard If you have not made any changes but just wanted to view the information simply click Cancel when you are finished Note If you have your cursor in any field other than the description or location field
32. ch for hinvher AEN by Name Handle or Email if provided How do you want to add a contact ir By UMC address 2 By searching the name handle or email address Cancel Previous 2 You have the choice of entering your contact s UVC Address if you have it or to search for them by Name Handle or Email address Select the option you like and click Next 68 3 If you selected By UVC Address then all you have to do is type in the UVC address of your contact and click Finish The description box allows you to send the contact a small message for a reason such as revealing your identity or name If you selected Search the name handle or email address you will move to this screen 4 This screen allows you to search for your contacts Click the proper tab at the top to select whether you want to search by Name Handle or Email 5 Once you enter the information needed to search click the Search button You should then get a list of names for contacts that match your criteria Add a New Contact for demol home uyc This wizard allows you to add a new online contact lfyou re not sure what your contacts UVC Address is you may search for him her by Mame Handle or Email if provided Mote Query only returns the first 100 records By Name By Handle By Email Mame UYE Last Marne Giuvery Results Uy Address estuyc home UY UvC home uve Cancel Previous Nest 6 If the list sho
33. checkmark beside Show All Tasks the option is enabled If there is not a checkmark the option is disabled To Move a Long Term Task to Short Term To move a task that is in the long term area to the short term area use the following steps 1 Locate the task you would like to move If you cannot see the task on the main list see PO SHOW 2 Right click on the task or select the task by left clicking on it and go to Tasks from the top menu bar and select Long Term Tasks and then select Move to Short Term from the menu You should now see your task in the short term area Note If your task was not visible on the main list in the long term area it will not be visible on the main list in the short term area You will have to show all tasks to be able to view it See 47 The Task List Colours and What Tasks Appear When Once tasks are added See Io Aod a Task they appear in a list on the screen The following explains what the colours mean and when tasks appear in the list based on the start and dues dates of a task Colours Priority Colours Based on the priority assigned to the task the colour in the priority column will change Green It a task appears Green it indicates that it is low priority Yellow lta task appears it indicates that it is medium priority Red It a task appears Red it indicates that it is high priority Overdue Tasks If the task is overdue passed the due date the entire task except for the priorit
34. contact s information use the following steps 1 Find the contact you would like to edit See 2 Right click on the contact or select the contact by left clicking c on it and go to Address Book from the top menu bar and select Business and then select View Edit Contact from the menu You should then see the contact s information 3 If you are editing the information make the necessary changes and click on OK or use the Enter key on the keyboard If you have not made any changes but just wanted to view the information simply click Cancel when you are finished Note If you have your cursor in a phone number field in the contact box and try to add the contact by using Enter on the keyboard it will not work You must either use your mouse to click OK or move your cursor to another field and hit Enter To View a Contact s Phone Numbers To view a contact s phone numbers without having to edit the contact simply click once on the contacts name on the main screen If no phone numbers were entered for the contact none will be displayed To Delete a Contact To delete an existing contact use the following steps 1 Find the contact you would like to delete See 2 Right click on the contact or select the contact the contact by left clicking on it and go to Address Book from the top menu bar and select Business and then select Delete Contact from the menu You should then get the following warning Are you sure you want to delete con
35. ct or select the contact by left clicking on it and go to Address Book from the top menu bar and select Personal and then select Delete Contact from the menu You should then get the following warning Are you sure you want to delete contact Yes Ho 3 Click Yes to confirm delete Warning Please exercise caution when deleting contacts The action cannot be reversed Showing All Contacts To show all contacts regardless if they have Show on main contact list See FO Ad alContaet selected or not use the following steps 1 Right click anywhere in the personal area of the Address Book or click on Address Book from the top menu bar and select Personal and then select Show All Contacts to turn the option on or off If there is a checkmark beside Show All Contacts the option is enabled If there is nota checkmark the option is disabled 21 To Link Contacts When linking contacts there are 4 options A The linked contacts can be visible under their root or parent link and shown only there With the link visible on the main contact list Personal g Jason Richardson 9 Sarah Kennedy 5 Smith Family eH 305 847 7659 H A John Smith a Mary Smith B The linked contacts can be visible under their root or parent link and visible on the main contact list thus showing them twice Personal g Jason Richardson John Smith Mary Smith Sarah Kennedy Oe Smith Family H H 905 847
36. ct under the root link and the link should be visible under the contact To Email a Contact Using Their Personal Business Email Address Once you have added contacts to your address book you are able to send them emails directly from UVC To do this you must either have your email application already setup and configured or have your Internet browser configured to send emails this is usually found in you browser s preferences Your contact must also have an email address recorded in their information see To send an email to the contacts personal or business email address use the following steps 1 Find the contact you would like to send the email to See f6 Find a Contact 2 Right click on the contact or select the contact by left clicking on it and go to Address Book from the top menu bar and select Personal and then select Write an email 3 Another menu will pop up showing the available email addresses Just select the one you want Note If you cannot select Write an email because it is disabled your contact does not have an email address recorded Simply edit the contact a i ee aA and add the email address to continue 4 Your Email application will now be launched and you will be able to write and send an email Note If a window does not open allowing you to compose an email your browser is not configured to send emails To continue configure your browser and repeat these steps To Go to a Contacts Personal Bu
37. e the seminar or the meeting To access the second appointment use the following steps 1 Click once on the overlapped blue area You should then be able to see a drop down menu listing the overlapped appointments 58 Index Wuve Universal illage File Address Book Messenger Media Tasks DayPlanner Skin Layout Help sks Day Planner Day Planner My Calendar Available Time ay Day SundayNovember 25 2001 tony e 09 00 An 30 10 00 An 30 11 00 AM ell 12 00 PM 30 Meeting at Seminar 2 Business Seminar Meeting at Seminar All Day Events 2 Select the appointment you wish to display in the time block You should now be able to flip back and forth between overlapped appointments Note If you have added the 9 00am 5 00pm appointment first you will have to select a time block that is unused and change the Start Date and Period manually so that the appointment is scheduled from 1 00pm 2 00pm See The Month Tab To View the Details of an Appointment To view the details of an appointment in the month tab put your cursor on top of the appointment or event You should then be able to see the details in a blue list UVC Manual 59 Index Note The number listed beside the appointment indicates the number of appointments for that day When your cursor is put over it all appointments for the day will appear in the list i Day Planner Available Time Day Week Month 20
38. e Calendar Options To change calendar options use the following steps f Click on the File menu and select Profile Preferences from the menu On the new window that appears click on the Calendar Options under the Calendar heading J Make the necessary changes and click on the Ok Button Media Media Options The media options are advanced section that will allow you to Force an IP address and set up a fixed port It is highly recommended that you do not modify this section unless you are confident of your changes To Change Media Options To change media options use the following steps 1 Click on the File menu and select Profile Preferences from the menu 2 On the new window that appears click on the Media Options under the Media heading 3 Make the necessary changes and click on the Ok Button 16 Note Note Options Note options allow you to create modify or delete note type descriptions which can be used to help you categorize your notes in the Tasks Other UVC module Creating note types will make the search option a lot more efficient To Add a Note Type To add a note type use the following steps Click on the File menu and select Profile Preferences from the menu On the new window that appears click on the Note Types under the Note heading ds 2 3 Click on the New Note Type button 4 Type in the description of your note and press the Enter key on your keyboard To Delete a Note Type To delete a
39. els you assign to each of your online contacts The UVC Messenger allows you to send an instant message to other friends have an online chat with a group send files and photos to your family and much more Contact Tree The Contact Tree List is the first part you ll see when you first log into UVC It groups your online contacts under different categories as well as showing you their status and presence By default the Online node and the Groups node are automatically expanded but you can expand any other category by clicking on the expand symbol beside the node The Tree will usually consist of the following elements The root which consists of the enabled profiles that you have available for your user id It is displayed with your UVC Address and the online status for that profile Under each of the profile roots you ll have a node that lists your Online and Offline contacts You will also find an Awaiting Authorization node as well as a Contact Management node which will be described later To Add a New Online Contact To add a new contact to the database use the following steps 1 Right click anywhere in the contact tree area of the messenger or select Messenger from the top menu bar and choose New Contact Add a New Contact for demol home u c a F a a a a E This wizard allows you to add a new online contact Ifyou re not sure what your contacts UVC Address is you may sear
40. em emails directly from UVC To do this you must either have your email application already setup and configured or have your Internet browser configured to send emails this is usually found in you browser s preferences Your contact must also have an email address recorded in their information see To send an email to the contacts personal or business email address use the following steps 1 Find the contact you would like to send the email to See 2 Right click on the contact or select the contact by left clicking on it and go to Address Book from the top menu bar and select Business and then select Write an email 3 Another menu will pop up showing the available email addresses Just select the one you want Note If you cannot select Write an email because it is disabled your contact does not have an email address recorded Simply edit the contact and add the email address to continue 4 Your Email application will now be launched and you will be able to write and send an email Note If a window does not open allowing you to compose an email your browser is not configured to send emails To continue configure your browser and repeat these steps 36 To Go to a Contacts Personal Business Web Page Once you have added contacts to your address book you are able to go to their web pages directly from UVC To do this you must have an Internet browser installed on your computer and the contact you are trying to go to the web
41. email then tick off this box and enter the email address es you want this alert to be sent to Mobile lf you want your alert to be sent to your cell phone then tick off this box and enter your mobile phone notification email address es Please check with your mobile provider to see if this option is available for you UVC Instant Message If you want your alert to be sent using a UVC instant message then just tick off this checkbox Warning Alerts will only be sent if they are at least 15 minutes into the future To Edit an Existing Task To edit and existing task use the following steps 1 Locate the task you would like to edit If you cannot see the task on the main list see TeShow All 2 Right click on the task or select the task by left clicking on it and go to Tasks from the top menu bar and select Long Term Tasks and then select Edit from the menu You should then see the details of the task 3 If you are editing the information make the necessary changes and click on OK or use the Enter key on the keyboard If you have not made any changes but just wanted to view the information simply click Cancel when you are finished 45 Completing Cancelling or Putting a Task on Hold To complete a task cancel a task or put a task on hold use the following steps 1 Locate the task you would like to change the status of If you cannot see the task on the main list see 2 Right click on the task or select the task by left clickin
42. er the subject of your message 2 Select the type of message to use by going to the Message menu You have two options the first is Normal Message and the other is Rich Text Message Normal message is for plain messages and doesn t provide you with the ability to format and change the color or font of your text Rich Text gives you a much richer capabilities like alignment font color selection and much more 3 Write your message and click the Send button 78 Media Broadcasting The Media Module has many advanced features and options that we will describe here For one this module allows you to not only broadcast video or audio files but also to capture from your webcam and microphone and have a conference with your friends You can have a video chat with an unlimited simultaneous number of users as long as your bandwidth can handle it The UVC Media module also has an advanced P2P layer which detects firewalls and routers and is able to tunnel through most configurations To Broadcast Media Audio Video To broadcast media or to have a video chat with your online friends use the following steps 1 Select Media from the top menu bar and choose Broadcast Media If you have a webcam installed UVC will try to detect the type of webcam you have so you should get a progress window until the detection process completes You should then get the following dialog E E You can broadcast captured or file media to specified
43. es to enable by clicking the checkbox on the right This is a nice feature as it allows you to segregate your home and work profiles for instance and activate or deactivate the ones you need at any time You can also add new profiles here if you are subscribed to the UVC Gold or Corporate editions To do that select the Add IM Profile button You should then get the following window UVC Manual 70 W New IM Client E x IMi Wetyvork Msn Netvrork ag User Marne Password Cance 3 You can use this to enter your user name and password for each IM Network that you have an account with and that UVC supports Once you fill out that information select Ok to go back to the previous screen 4 Select Ok to close the Set up Profiles window You should now be able to see all your enabled profiles in the contact tree in the messenger To Change Public Profile To change your handle name and or to modify you public search criteria use the following steps 1 Goto Messenger from the top menu bar and select Change Public Profile You should then get the following window Wf Public Profile E x You can modify your visible criterea to the public search network ied Public Search Profile LV eor K UYE Partial Mame allows other users to search for you by just typing the first part of WOU name and one characteris enough to find a hit Ok Cancel 2 You can change your handle name which is the name that your
44. es where you have something scheduled will only show as busy or it may show more detail if you allowed for that when you created the appointment See SHOW IMEA in the Day Planner Module Finally if you select Full that would mean that the selected user can have full access to your calendar including the ability to make modifications and additions to it This would be a good option to give to your spouse or your assistant at the office as it will allow them to make changes to your calendar Address Book Access This option allows you to specify which information the selected user is able to see about your contacts If you select None the user can t see any information from your contacts Read Only allows them to see your address book contacts but not to make any modifications to them Full allows them to have full access including the ability to change and add new ones Task Access This option allows you to specify which information the selected user is able to see about your tasks If you select None the user can t see any information about your tasks Read Only allows them to see your tasks but not to make any modifications to them Full allows them to have full access including the ability to change and add new ones Request to add this user to my chat contact list This option will only be enabled if this user is not part of your chat contact list In that case you can select it in order to have t
45. g on it and go to Tasks from the top menu bar and select Long Term Tasks and then select Edit from the menu You should then see the details of the task 3 Change the status of the task to what you would like 4 Click on OK or use the Enter key on the keyboard to close the task box Note If you have completed or cancelled the task you will not longer be able to see it on the main list To view the task See 46 To Delete a Task To delete an existing task use the following steps 1 Locate the task you would like to delete If you cannot see the task on the main list see IO SNOW 2 Right click on the task or select the task by left clicking on it and go to Tasks from the top menu bar and select Long Term Tasks and then select Delete Task from the menu You should then get the following warning A Are you sure you want to delete task Tes Ho 3 Click on Yes to confirm delete Warning Please exercise caution when deleting tasks The action cannot be reversed To Show All Tasks Tasks will not be shown on the main list if they have a status of completed or cancelled They will also not appear if the start date of the task is in the future To show all the tasks regardless of status or date use the following steps 1 Right click anywhere in the long term section of the task screen or click on Tasks from the top menu bar and select Long Term Tasks and then select Show All Tasks to turn the option on or off If there is a
46. hem added to your list To Email a Contact Using Their Personal Business Email Address To do this you must have an Internet browser installed on your computer that is properly configured to send emails this is usually found in you browser s preferences Your contact must also have a personal or business email address recorded in their information and have given you access to that To send an email to the contact s email address use the following steps 1 Find the contact you would like to send the email to 2 Right click on the contact or select the contact by left clicking on it and go to Messenger from the top menu bar and select Write an email 74 3 Another menu will pop up showing the available email addresses Just select the one you want Note If you cannot select Write an email because it is disabled your contact does not have an email address recorded or they have not given you access fo it 4 Your Email application will now be launched and you will be able to write and send an email Note If a window does not open allowing you to compose an email your browser is not configured to send emails To continue configure your browser and repeat these steps To Change your Visible Status to a Contact or Group of Contacts To make yourself invisible block a user or back to visible but only to a specific contact or group of contacts use the following steps 1 Find the contact or contacts you would like to change your vi
47. hich day of the week you would like the task to repeat on Note The day you would like the task to repeat on does not have to be the same as the day you are entering the task for For example if you entered a task on a Wednesday and selected Friday to have the task to repeat the original task would occur on Wednesday as you specified but the following repeated tasks would continue on Fridays The day selection however defaults to the day you are adding the task for If you would like it to repeat on a different day be sure to uncheck the defaulted option or the task will repeat on both days D If you know the date you would like to stop the repeated task check Stop Repeat and enter the appropriate date Month If you would like your task to repeat on a monthly bases use the following steps A Click on the Month button on the lower part of the task screen B Select how often you would like the task to repeat on a monthly basis Note The task will be repeated on the same date as the original task for the month frequency you select C If you know the date you would like to stop the repeated task check Stop Repeat and enter the appropriate date Year If you would like your task to be repeated on a yearly basis use the following steps A Click on the Year button on the lower part of the task screen B Select how often you would like the task to repeat on a yearly basis Note The task will be repeated on the same date as the origin
48. hould now be linked under the main root and also visible on the main contact list Option C To link contacts using Option C use the following steps 2 3 Create a new contact that is to be the group that the contact belongs to Other contacts will be linked to this contact Using the before mentioned example we would now be creating Aces Publishing See Io Add a Contact When adding the contact ensure that Show on Main Contact List is checked and Contact is a Link is checked Add the contacts that are to be linked to the group When adding the contact Show on Main Contact List should be checked and Contact is a Link should not If the contact that you want to link already exists skip this step Find the contact you want to link See Io Pnad a Conadi and right click on it or select the contact by left clicking on it and go to Address Book on the top menu bar and select Business and then select Links to access the following screen 34 Wisible Under Contact Wisible LInder Root Link Mare _ L Aces Publishing Taylor Securities 4 You should now be able to see your group in the list Place a checkmark on Visible Under Contact and click on OK 5 Right click again on the group you just created and select View Edit 6 Remove the Visible on Main Contact List box and click on OK Your contact should now show the groups that he she is linked to beneath them The group should not be visib
49. icking on it and go to Address Book on the top menu bar and select Personal and then select Links to access the following screen Visible Under Contact Wisible Under Root Link Mame ea i Doo Little Smith Family ox cancer You should now be able to see your root link in the list Place a check mark on Visible Under Root and click on OK Right click again on the contact you just linked and select View Edit Remove the Visible on Main Contact List box and click on OK Your contact should now be linked under the main root and visible only there and not on the main list Option B To link contacts using Option B use the following steps 1 Create a new contact that is to be the root or parent contact Other contacts will be linked to this contact Using the before mentioned example we would now be creating Smith Family See When adding the contact ensure that Show on Main Contact List is checked and Contact is a Link is checked Add the contacts that are to be linked to the root parent When adding the contact Show on Main Contact List should be checked and Contact is a Link should not If the contact that you want to link already exists skip this step 23 Find the contact you want to link See Io Find a Contact and right click on it or select the contact by left clicking on it and go to Address Book on the top menu bar and select Personal and then select Links to access the following sc
50. k appears as Pink it indicates that this is a group appointment Day of the Week Heading If the day of the week at the top of the column appears in Blue it indicates that there is a scheduled appointment somewhere on that day Note This is of particular use in the weekly tab where by default not as many time blocks are displayed If you see the Blue heading but cannot see the appointment simply scroll up or down until the appointment comes into view My Calendar Day Week Month Week Of Sunday November 25 2001 Ba Sunday 25 Monday 26 Tuesday 27 Wednesday 28 54 Index symbols Alert on Appointment Event This is a repeat Appointment Event Business ge Personal Birthday Bb Conference Call 3 Holiday Leisure Anniversary Other To View the Details of an Appointment To view the details of an appointment in the month tab put your cursor on top of the appointment or event You should then be able to see the details in a blue list W Day Planner alendar Day Week Month Date gt Monday June 2 2003 Today amp gt Available Time Category oo re as ae Oam Dentist Location Rideau 11 From 11 00 AM To 01 30 PM 42 D0 prr Dentist Personal Normal Location Rideau 01 00 prr Priority Mormal ve Categor Personal From 11 00 AM To 01 30 PM ae go monn a LLU oml S S SOMS jo To
51. k on the Month button on the lower part of the event screen K Select how often you would like the event to repeat on a monthly basis Note The event will be repeated on the same date as the original event for the month frequency you select L If you know the date you would like to stop the repeated event check Stop Repeat and enter the appropriate date 62 Year If you would like your event to be repeated on a yearly basis use the following steps G Click on the Year button on the lower part of the event screen H Select how often you would like the event to repeat on a yearly basis Note The event will be repeated on the same date as the original event for the month frequency you select F If you know the date you would like to stop the repeated event check Stop Repeat and enter the appropriate date Special If you would like to repeat an event that is not date dependent use the following steps Click on the Special button on the lower part of the event screen Select how often and on which day of the week you would like your event to repeat Select how often you would like the event to repeat on a monthly basis If you know the date you would like to stop the repeated event check Stop Repeat and enter the appropriate date VOZ s 8 Continued from Above After entering the appropriate information you can now add the event into the database You can do this by clicking on OK or using the Enter key on the keyboard N
52. ks 3 Select New Event to access the following screen FY Appointment Event x Description Location Notes Start Date m ay 12 2003 eal Priority Normal v Period Category Business Created By NA Show Space As Busy Alert Repeat No Alert Date Time Alert No alert selected 4 Fill out the appropriate information for the event you are adding Continued Below Description Location Notes The description location and notes fields are for your reference The description and location fields will appear on the main screen The notes will not Start Date and Period 61 Generally the time that you wish to schedule an event for is selected before you click on New Event thus defaulting the start date If however you would like to change the selected date after you have clicked on New Event you may do so by simply adjusting the two fields Show Space As The Show Space As field is used to indicate how you would like scheduled time to appear to other users that have access to your calendar When giving users access to your calendar there are 3 options none available time only full See The Show Space As field only applies to users that have access to available time only See Based on the option you select in the Show Space As field the event will display differently to other users viewing it If Busy or Tentative is selected the space will appear as un
53. l view simply click on the large Address Book button on the left Personal Contacts To Add a New Contact To add a new contact to the database use the following steps 1 Right click anywhere in the personal area of the address book or select Address Book from the top menu bar and choose Personal and then select New Contact from the menu to access the following screen WY Contact Displa Title aad MV Home Information Name Business Information Last Name MV Mobile Information Iv Show On Main Contact List Contactis a Link Home Address PersonaliMobile Telephone Address Home Phone k TE o Address Fax City Postal Zip Prov State Country 19 2 Fill out the appropriate information for the contact you are adding Note In the display section home information and mobile information are automatically checked because you are adding a personal contact These are the sections that are most likely to apply If however you would like make use of different sections you can change the tabs at the bottom by checking and un checking the boxes Displa W Home Information Mame C Business Information Last Marne ns M Show On Main Contact List Contactis a Link Home Address PersonaliMobile WM Wobile Information Show on Main Contact List By checking this box you will be enabling this contact to show on the main contact list that appears
54. le on the main contact list Option D To link contacts using Option D use the following steps 1 3 6 Create a new contact that is to be the root parent or group contact Other contacts will be linked to this contact Using the before mentioned example we would now be creating Aces Publishing See Io Mdd a Contact When adding the contact ensure that Show on Main Contact List is checked and Contact is a Link is checked Add the contacts that are to be linked to the root parent When adding the contact Show on Main Contact List should be checked and Contact is a Link should not If the contact that you want to link already exists skip this step Find the contact you want to link See Io Find a Conadi and right click on it or select the contact by left clicking on it and go to Address Book on the top menu bar and select Business and then select Links to access the following screen 35 Visible Under Contact Visible Under Root Link Mame Aces Publishing Taylor Securities en cancer 4 You should now be able to see your root link in the list Place a checkmark on Visible Under Root and Visible Under Contact and click OK You should now be able to see your linked contact under the root link and the link should be visible under the contact To Email a Contact Using Their Personal Business Email Address Once you have added contacts to your address book you are able to send th
55. lose the box 57 The contact you have sent the appointment to will now receive a request to accept or decline the appointment See Requests How to Tell When Your Sent appointments are Accepted or Declined After an appointment has been sent to other contacts they will receive a request for the appointment with an option to accept or decline Once they have accepted or declined the appointment that information will be transmitted back to you You can also check the approval status of an appointment by right clicking on it and selecting View Invitees Check Acceptance Status You should then get the following window which will list all the attendees of this event and show the acceptance status of each user i Appointment Request Detail You can view the list of contacts you sent this appointment to and view their approval status Status Approved Approved Overlapping Appointments Appointments can be overlapped throughout the day For instance if you were attending a seminar from 9 00am 5 00pm but also wanted to indicate that you had a meeting at the seminar from 1 00pm 2 00pm use the following steps 1 Add the 1 00pm 2 00pm appointment See 2 Add the 9 00am 5 00pm appointment See The hours where the appointment overlaps 1 00pm 2 00pm will be displayed in blue Only one appointment will be displayed in the overlapped time block at a tim
56. mport an address book item use the following steps 1 Click on the File menu and select Import then Address Book Items from the window Look In My Computer v al cl laal Da El 3 Floppy A amp Local Disk C amp 8 Local Disk D amp 8 Local Disk E 3 Zip 100 F amp Compact Disc G File Name Files of Type vCard Files mA Open Cancel 2 Select the appropriate file you wish to import and click on the Open button 3 A window will pop up indicating the number of successful imports and the number the failed if any click on OK To Import Calendar Items To import calendar items use the following steps 1 Click on the File menu and select Import then Calendar Items from the window Look In My Computer v irs Al fm Ear El 3 Floppy 43 E Local Disk C amp Local Disk D Local Disk E amp 8 Zip 100 F amp 8 Compact Disc G File Name Files of Type vCalendar Files Open Cancel 2 Select the appropriate file you wish to import and click on the Open button 3 A window will pop up indicating the number of successful imports and the number the failed if any click on OK Export The Export feature allows you to export Address Book and Calendar items One of the greater advantages is the transfer of some information from UVC to other applications or handheld devices To Export Address Book Items To export address book items use the following s
57. n and type the first letter of the contacts first name The screen should then automatically jump to that section of the alphabet thus saving you the trouble of scrolling 20 To View Edit an Existing Contact To view or edit an existing contact s information use the following steps 1 Find the contact you would like to edit See 2 Right click on the contact or select the contact by left clicking c on it and go to Address Book from the top menu bar and select Personal and then select View Edit Contact from the menu You should then see the contact s information 3 If you are editing the information make the necessary changes and click on OK or use the Enter key on the keyboard If you have not made any changes but just wanted to view the information simply click Cancel when you are finished Note If you have your cursor in a phone number field in the contact box and try to add the contact by using Enter on the keyboard it will not work You must either use your mouse to click OK or move your cursor to another field and hit Enter To View a Contact s Phone Numbers and Emails To view a contact s phone numbers without having to edit the contact simply click once on the contacts name on the main screen If no phone numbers were entered for the contact none will be displayed To Delete a Contact To delete an existing contact use the following steps 1 Find the contact you would like to delete See Right click on the conta
58. note type use the following steps Click on the File menu and select Profile Preferences from the menu On the new window that appears click on the Note Types under the Note Type heading 1 2 3 Select the note type you wish to delete from the list 4 Click on the Delete button To Rename a Note Type To rename a note type use the following steps 1 Click on the File menu and select Profile Preferences from the menu 2 On the new window that appears click on the Note Types under the Note Type heading 3 Select the note type you wish to rename from the list 4 Click on the Rename button O Change the name of the note type and press the Enter key on your keyboard Global Defaults Defaults menu allows you to change some of the standards that UVC uses when creating a new contact The Prov State and Country settings set in this menu will always be defaulted when creating a new contact The Alerts section allows you to enter your e mail address and mobile e mail These 17 addresses are used by UVC to send you alerts that you have set up the alerts will be sent via e mail or text messaging To Modify Global Defaults To modify your defaults use the following steps 1 Click on the File menu and select Profile Preferences from the menu 2 On the new window that appears click on the Defaults under the Global heading 3 Make whatever changes are needed and click on the Ok button Taboo subjects Taboo Subjects allow you t
59. ntment To Send an Appointment to Other Contacts Once an appointment has been added See IO Add an Appointment you are able to send it to other contacts for acceptance into their calendars This would be useful if you wanted to schedule a meeting for a group of people and wanted to send them an appointment that they could accept into their calendars to save them the trouble of entering it themselves To do this use the following steps 1 Check to see when the contacts you wish to send the appointment to have available time See If you do not wish to check for available time or do not have access to any other contacts calendars skip this step 2 Add the appointment you wish to send to the other contacts See Te Adad and Appointment f you have already added the appointment skip this step 3 Right click on the appointment or select the appointment by left clicking on it and go to Day Planner on the top menu bar and select Day or Week and then select Invite Attendees to access the following screen W Send Appointment Event Select Contacts to Send Angel Roger Fox eee 4 You should now see a list of all your contacts See 5 Select the contacts you wish to send the appointment to by clicking on them Once you have selected the contacts simply click on OK or use the Enter key on the keyboard You should then get the following message fi Request Message To Add Appointment Has Been Sent 6 Simply click on OK to c
60. o create modify or delete subject descriptions which can be used to help you categorize your Taboo entries in the Tasks Other UVC module Creating subjects will make the search option a lot more efficient To create delete or rename subjects is carried out the same way as it is done for notes Please make reference to Note section in the manual under File Preferences Close This closes the UVC window without exiting the program To reopen the UVC window you may double click on the UVC logo in the Icon tray or right click on it and select Show UVC from the menu To Change Password UVC Allows users to change their login password at any time To change your password use the following steps 1 Click on the File menu and select Change Password from the menu A window will pop up requiring you to enter your old password and your new password twice to prevent any typo errors 3 When all the tabs are filled click on the Ok button Your old password will now be changed to the new one 18 Address Book The address book is divided into 2 portions Personal Contacts and Business Contacts These categories are separated to allow the user to record different information for different types of contacts For instance you may not require the same information to be recorded for business associates as you would for personal friends To access the Address Book if you are in the Tab view simply click on the Address Book tab if you are in the Specia
61. online friends will see in their contact tree and in chat conversations You can also specify what you want visible to the public search network inside UVC Using this you can for example make sure that people cannot search for you by name or by handle but can search if they Know your email address Partial Name 71 Index means that people can search for you without having to put your full name So in the case of John for instance if Partial Name is enabled anyone searching for j or jo will be able to see the result for John 3 Select Ok to close the Set up Profiles window To View Message History To view a user s message history use the following steps 1 Find the contact you would like to view the history for Right click on the contact or select the contact by left clicking on it and go to Messenger from the top menu bar and select View Message History 3 The following window should come up ki Message History YOU Can view archived messages for this contact Subject ee ee OO iFeb 27 2002 1 06 57 aM loe be f O Feb27 20028 5921 AM Trident es O Feb28 200211 0718PM_ Joe Pes O Feb28 200211 07 49PM_ Trident es O Feb28 2002111455PM__ Joe Mes O Feb28 20021115 08PM__ Trident es Mart 20021010 28AM Trident es Mart 2002104044 AM Moe es Mart 2002 1040 51AM Trident es o O Mar 2002111234AM Trident es fg O Mara 2002 1142 49AM Joe e
62. ote If you have your cursor in any field other than the description or location field and try to add the event by using Enter on the keyboard it will not work You must either use your mouse to click OK or move your cursor to the either the description or location field and hit Enter Generating an Event Alert UVC allows you the option to be alerted using different ways at the time and date of your choosing To set up an alert for your event click the Alert tab and fill out the appropriate fields Date This is the date and time that the event will be sent If this is a repeat event you only need to put the date and time of the initial alert and UVC will generate the repeat alerts automatically based on the difference between the repeat date and the alert date Email If you want your alert to be sent via email then tick off this box and enter the email address es you want this alert to be sent to Mobile lf you want your alert to be sent to your cell phone then tick off this box and enter your mobile phone notification email address es Please check with your mobile provider to see if this option is available for you UVC Instant Message lf you want your alert to be sent using a UVC instant message then just tick off this checkbox 63 Index Warning Alerts will only be sent if they are at least 15 minutes into the future symbols Alert on Appointment Event This is a repeat Appointment Event Business Personal Birthd
63. ould be 1 hour and it would display on the main screen form 9 00am 10 00am _ If however you changed the period to 1 hour and 2 minutes it would display on the screen with text saying 9 00am 10 02am but would take up the time blocks from 9 00am 10 30am This will not affect scheduling and overlapping time The program is simply displaying the appointment form 9 00am 10 30am but in reality it is scheduled to 10 02am 51 Show Space As The Show Space As field is used to indicate how you would like scheduled time to appear to other users that have access to you calendar When giving users access to your calendar there are 3 options none available time only full See The Show Space As field only applies to users that have access to available time only See Based on the option you select in the Show Space As field the appointment will display differently to other users viewing it If Busy or Tentative is selected the space will appear as unavailable to the other user and will specify busy or tentative but no other information will be given If Full Detail is selected the other user looking at your calendar will be able to see all details of the appointment If Available is selected the time will appear to the other user a simply unscheduled Repeating an Appointment There are 4 options when repeating an appointment Day Week If you would like your appointment to repeat every number of weeks on a particular day use the following steps
64. ow which will allow you to click on the appropriate date without having to type it in manually 3 Now you must specify the name of the file you want to create and its location on your hard drive When this is complete click on the Save button You should now have a new file created that contains your appointments within the specified time 11 Account Maintenance This allows you to delete old messages appointments and other information that is no longer required UVC gives you the option of deleting selected fields prior to any date desired This feature makes it easy and quick for you to maintain your account storage space The bottom of the window shows how much allowable and used up storage you have and is represented by a bar to the right To Delete Old Data To delete old data use the following steps 1 Click on the File menu and select Account Maintenance from the menu a Account Management Eo o xX Delete ALL Selected data Delete Selected data older than 4 Y Monthis O Inbox Sent Items Se to DI j O Archived Messages O Message Requests O Contacts O Short Term Tasks O Long Term Tasks O Appointrents Events O Notes Other Total Allowable Available Pen jon DJ wa E a E 1 cm P to jo Gay jo Delete Cancel A window will pop up you have the option of deleting all selected data or selected data prior to a specified date These data fields
65. page for must also have a personal or business web page address recorded in their information see To go to the contact s web page use the following steps 1 Find the contact you would like to go to the web page for See 2 Right click on the contact or select the contact by left clicking on it and go to Address Book from the top menu bar and select Business and then select Visit Web Page 3 Another menu will pop up showing the available Web addresses Just select the one you want Note If you cannot select Visit Web Page because it is disabled your contact does not have a personal or business web page address recorded Simply edit the contact e to View Edit a Contact and add the web address to continue 4 Your Internet browser will now be launched and will take you directly to the contacts business web page 3 Tasks The task area is divided into 2 sections short term tasks and long term tasks Short term tasks are meant to manage those tasks that will be dealt with within a short timeline or by a specific due date The long term task area is to facilitate long term projects or ideas that may not have a specific due date To access the task area if you are in the Tab view simply click on the Tasks tab if you are in the Special view simply click on the large Tasks button on the left Short Term Tasks To Add a New Task To add a new task to the database use the following steps 1 Right click anywhere in the short
66. r Special Generating a Task Alert Date Email Mobile UVC Instant Message To Edit an Existing Task Completing Cancelling or Putting a Task on Hold To Delete a Task To Show All Tasks To Move a Long Term Task to Short Term The Task List Colours and What Tasks Appear When Colours Priority Colours Green Yellow Red Overdue Tasks SCHEDULER DAY PLANNER Navigating in the Day Planner Screen The Day and Week Tabs To Add a New Appointment Description Location Notes Start Date and Period Show Space As Repeating an Appointment Day Week Month Year Special Generating an Appointment Alert Date Email Mobile UVC Instant Message Explanation Of Colours and Symbols Used in the Day Week Tab Yellow Blue Pink Day of the Week Heading Symbols To View the Details of an Appointment To View Edit an Existing Appointment To Delete an Appointment Viewing and Scheduling Appointments for Other Contacts To Send an Appointment to Other Contacts How to Tell When Your Sent appointments are Accepted or Declined Overlapping Appointments 44 44 44 45 45 45 45 45 45 46 47 47 47 48 48 48 48 48 48 48 49 49 50 50 51 SI J2 52 52 52 52 33 53 53 53 53 53 54 54 54 54 54 55 55 55 56 56 57 58 58 The Month Tab To View the Details of an Appointment To Jump to a Specific Day from the Month Tab Explanation of Colours in the Month Tab Yellow Events To Add an Event Description Location Notes Start Date
67. reen Visible Under Contact Visible Winder Root Link Mame Doo Little Smith Family You should now be able to see your root link in the list Place a check mark on Visible Under Root and click on OK Your contact should now be linked under the main root and also visible on the main contact list Option C To link contacts using Option C use the following steps 1 2 Create a new contact that is to be the group that the contact belongs to Other contacts will be linked to this contact Using the before mentioned example we would now be creating Smith Family See Tedd a CoM When adding the contact ensure that Show on Main Contact List is checked and Contact is a Link is checked Add the contacts that are to be linked to the group When adding the contact Show on Main Contact List should be checked and Contact is a Link should not If the contact that you want to link already exists skip this step Find the contact you want to link See io Find a Conadi and right click on it or select the contact by left clicking on it and go to Address Book on the top menu bar and select Personal and then select Links to access the following screen 24 Visible Under Contact Wisible Under Root Link Mame fea i Doo Little Smith Family ox cancer 4 You should now be able to see your group in the list Place a checkmark on Visible Under Contact and click on OK 5 Right click again on the g
68. reground Color Calendar Options Background Color CI Media cant Media Options CI Note Preview C Note Types Test Message CI Global Bi Defaults CI Taboo Subjects Send emotions as graphics ok _ Cancel 3 On the right side of the window click on the Foreground Color Note A new window will pop up with three tabs Swatches HSB or RGB Swatches are pre selected colors HSB allows you to select your color by specifying the hue saturation and brightness RGB allows you to select your color by specifying the amount red green and blue in a color Ultimately all three tabs allow you to come to the same result they are simply different ways of selecting your color Note The preview area shows you how your color will look in contrast with different backgrounds On the right sides there are two boxes one showing you your original color and the one under it shows you the new color you have chosen 13 4 a If you like any of the swatch color then simply click on it and then OK b If you decide to mix your own color then click on HSB or RGB tab c In the HSB tab you have two ways of selecting your color First is to move the color slider to pointer to the desired color for the hue saturation and brightness The second method is to directly type in the HSB values Click on the OK button when color is set d In the RGB tab you have three sliders one for the color red another for green and last one for blue
69. roup you just created and select View Edit 6 Remove the Visible on Main Contact List box and click on OK Your contact should now show the groups that he she is linked to beneath them The group should not be visible on the main contact list Option D To link contacts using Option D use the following steps 1 7 13 Create a new contact that is to be the root parent or group contact Other contacts will be linked to this contact Using the before mentioned example we would now be creating Smith Family See io Ada a CMa When adding the contact ensure that Show on Main Contact List is checked and Contact is a Link is checked Add the contacts that are to be linked to the root parent When adding the contact Show on Main Contact List should be checked and Contact is a Link should not If the contact that you want to link already exists skip this step Find the contact you want to link See Io Fna a Conai and right click on it or select the contact by left clicking on it and go to Address Book on the top menu bar and select Personal and then select Links to access the following screen 25 Visible Under Contact Wisible Under Root Link Mame fea i Doo Little Smith Family ox cancer 4 You should now be able to see your root link in the list Place a checkmark on Visible Under Root and Visible Under Contact and click OK You should now be able to see your linked conta
70. roup of users use the following steps 1 Select the online user you want to open a chat conversation with for the contact tree Right click or go to Messenger from the top menu bar and select Open Chat Line You should then get a new chat line window You can also just double click on an online contact to open the chat line window Go to the chat window section to learn how to use that feature To Send an Instant Message To send an instant message to an online or offline user or a group of users use the following steps 1 Select the user you want to send an instant message to in the contact tree Right click or go to Messenger from the top menu bar and select Send Instant Message You should then get a new instant message window Go to the instant message window section to learn how to use that feature Chat Line Window The chat line window is the screen you use when you are carrying a conversation with an online friend or group of friends You can have different fonts and colors for your handle and text You can also specify whether you want to use emotion icons or change the background skin of your chat window You use this window by simply typing in the message you want to send in the bottom edit box and click on the send button to send it to all users in your chat line 76 To Invite a User to a Chat Group To add a new contact to the to the chat group use the following steps 1 Click the Invite to Chat Group button in the
71. rovide User with hiy Mame Mobile Phone Personal Email Home Phone Business Phone CI Business Email Calendar Access Mone Available Time Only Full Address Book Access Task Access None Read Only Full None Read Only Full O Allow Access to Private Contacts O Allow Access to Private Tasks The following options are only available for UVC Gold Corporate editions O Requestto add this user to my chat contact list Ok Cancel UVC Manual T3 4 You can then set all the different access levels you want to give this contact Once you are done click the Ok button to save your changes Warning If you change a contact s access rights and the user is already logged in to UVC your changes will not take effect until the user signs out and goes back in Provide User With My This option allows you to provide the selected user with fine tuned access to your personal information For instance you can let them see your name and business phone but not your personal phone and other personal information This information will usually show up when the user hovers over your name in his her online contact list Calendar Access This option allows you to specify which information the selected user is able to see about your calendar If you select None the user can not see any information about your calendar Available Time Only allows the user to see your available time The tim
72. s O Mara 2002 1 22 46 PM Trident es O Mara 20021 23 23PM Moe J o Opes O Mara 2002 2 45 43PM Joe es O Maria 2002 12 06 47 AM Tridente es O Maria 200212 07 05AM Joe es O Mar 12 2002123327 AM Joe d es O Delete All Tagged view Details Close 4 This screen lists all messages that were sent and received from and to this user You can see the date handle that was used at the time the subject and whether the message has been read or not You can double click on any of the items or highlight it and click on the View Details button to get more detail about the message UVC Manual 72 Edit make sure you don t receive his stuff because it will probably slow him down because he has avery slow connection havent tried his broadcast yet 5 You can also tag each message you want to delete and click on the Delete all Tagged button to permanently remove those entries To Edit View a Contact s Access Rights To edit or view the access rights you ve given to a specific contact Find the contact you would like to edit view access rights for Right click on the contact or select the contact by left clicking on it and go to Messenger from the top menu bar and select Other Options and then select Edit View Access Rights 3 The following window should come up NO Edit Access Rights for Trident _ Contact Access Level You can set the level of security access that this user has P
73. sage read The Mark Message Read after given seconds was introduced to UVC in order to prevent user from thinking they read a message when quickly shuffling through list of messages So if that option is set to 5 seconds then the user would have to stay on a new message for 5 seconds before its status changes from new to read The Idle Status allows UVC to automatically change your status to away if the computer is idle for a given amount of time You may set this time to whatever you like or 14 disable the feature completely by removing the check box The File Transfer section allows you to change the destination of any file transfer you do over UVC To Change Messenger Options To change messenger options use the following steps 1 Sounds Click on the File menu and select Profile Preferences from the menu On the new window that appears click on the Messenger Options under the Messenger heading Your Preferences E x You can view and edit the following preferences B Messenger Chat Text Chat Handle E Messenger Options Wark message as read after sec G Sounds A Notify Windows _ Calendar Show me as Away when I m inactive for Calendar Options minutes Mindows OS Only Media Options File Transfer Put files you receive from your Contacts in this folder Idle Status B Mote Types CAProagram Filesilyvcy Select Directory E Defaults E Subjects Make all necessary changes and click on the
74. show all the tasks regardless of status or date use the following steps 1 Right click anywhere in the short term section of the task screen or click on Tasks from the top menu bar and select Short Term Tasks and then select Show All Tasks to turn the option on or off If there is a checkmark beside Show All Tasks the option is enabled If there is not a checkmark the option is disabled To Move a Short Term Task to Long Term To move a task that is in the short term area to the long term area use the following steps 1 Locate the task you would like to move If you cannot see the task on the main list see IO SHOW 2 Right click on the task or select the task by left clicking on it and go to Tasks from the top menu bar and select Short Term Tasks and then select Move to Long Term from the menu You should now see your task in the long term area Note If your task was not visible on the main list in the short term area it will not be visible on the main list in the long term area You will have to show all tasks to be able to view it See 42 Long Term Tasks To Add a New Task To add a new task to the database use the following steps 1 Right click anywhere in the long term section of the task screen or click on Tasks from the top menu bar and select Long Term Tasks and then select New Task from the menu to access the following screen ras xi You can view and edit your tasks S Subject Description
75. sible status to 2 Right click on the contact or select the contact by left clicking on it and go to Messenger from the top menu bar and select Other Options and then select Be Visible to User s or Be Invisible to User s 3 You should then see that a description of Blocked or Hiding From beside the contact s handle in the tree To Receive a Media Broadcast Audio Video from an Online User To do this you must select a user that is already broadcasting a video or audio session You can tell by seeing an Audio Video or Audio Video text beside your online friend s handle That signals you that you can receive that contact s media To receive that person s broadcast use the following steps 1 Find the contact you would like to receive the broadcast from Make sure that they are currently broadcasting as described above 2 Right click on the contact or select the contact by left clicking on it and go to Messenger from the top menu bar and select Receive Media Broadcast 3 UVC will then try to negotiate with that user to make a connection and begin the media receive You should see a window telling you the status and giving you the chance to cancel 4 Once the connection is established you should then see a window come up that displays the video or audio transmission To Receive the Attendee List of a Media Broadcast Audio Video To do this you must select a user that you are already receiving a video
76. siness Web Page Once you have added contacts to your address book you are able to go to their web pages directly from UVC Todo this you must have an Internet browser installed on your computer and the contact you are trying to go to the web page for must also have a personal or business web page address recorded in 26 their information see Io Ada a Cona To VieW Edit a Contact To go to the contact s web page use the following steps 1 Find the contact you would like to go to the web page for See 2 Right click on the contact or select the contact by left clicking on it and go to Address Book from the top menu bar and select Personal and then select Visit Web Page 3 Another menu will pop up showing the available Web addresses Just select the one you want Note If you cannot select Visit Web Page because it is disabled your contact does not have a personal or business web page address recorded Simply edit the contact e to View Edit a Contact and add the web address to continue 4 Your Internet browser will now be launched and will take you directly to the contacts business web page 21 A AArnc R i Onntarte Address Bool Mriecinaece nntarte AU Oo SD Cc J C K BD U D D D ly O I i AU L D Business Contacts To Add a New Contact To add a new contact to the database use the following steps 1 Right click anywhere in the business area of the address book or select Address Book
77. steps Click on the Special button on the lower part of the task screen Select how often and on which day of the week you would like your task to repeat Select how often you would like the task to repeat on a monthly basis If you know the date you would like to stop the repeated task check Stop Repeat and enter the appropriate date oO 6 Continued from Above After entering the appropriate information you can now add the task into the database You can do this by clicking on OK or using the Enter key on the keyboard 44 Note If you have your cursor in any field other than the description or location field and try to add the task by using Enter on the keyboard it will not work You must either use your mouse to click OK or move your cursor to the either the description or location field and hit Enter Note The next Repeat task is only generated when you complete or delete the task that is currently pending Generating a Task Alert UVC allows you the option to be alerted using different ways at the time and date of your choosing To set up an alert for your task click the Alert tab and fill out the appropriate fields Date This is the date and time that the task will be sent If this is a repeat task you only need to put the date and time of the initial alert and UVC will generate the repeat alerts automatically based on the difference between the repeat date and the alert date Email If you want your alert to be sent via
78. t list because they will already be listed under the root in this case you would un check the box In most other circumstances it is probably preferable to leave it checked Contact is a Link This box should be checked if the contact you are adding is intended to be a root link that you would like to link other contacts to For instance if you would like to link members of the same company to a top link called Aces Publishing you would create a contact called Aces Publishing and leave the box checked This box only applies to linking contacts If you are not linking the contact this box should be left unchecked See 3 After entering the appropriate information you can now add the contact You can do this by clicking on OK or using the enter key on the keyboard Note If you have your cursor in a phone number field in the contact box and try to add the contact by using Enter on the keyboard it will not work You must either use your mouse to click OK or move your cursor to another field and hit Enter To Find a Contact If you have added a large number of business contacts and do not wish to scroll up and down to find them simply click anywhere in the Business area of the screen and type the first letter of the contacts first name The screen should then automatically jump to that section of the alphabet thus saving you the trouble of scrolling 29 To View Edit an Existing Contact To view or edit an existing
79. t you want to be notified before any user starts receiving your broadcast and that you want to approve each request specifically If you click on the Options tab you will be taken to this screen Broadcast Options Ee o i xj You can broadcast captured or file media to specified users sers Options Broadcast SourcefOutput Format Capture Capture Audio Capture Options O File File es e Output Format O Use Multicast Advanced You may have problems broadcasting or recening lve media if You are placed behind a firewall or proxy To find out more click the Help button Ok Cancel Heip Here you can specify the type of broadcast you want to initiate You can select a capture device and select Video or Audio or both You can also select to broadcast a file many media files are compatible with UVC including MP3 MPG AVI and much more Once you are ready to initiate your transmission click the Ok button which will open up and start up the broadcasting window 80
80. tact Yes Ho 3 Click Yes to confirm delete Warning Please exercise caution when deleting contacts The action cannot be reversed Showing All Contacts To show all contacts regardless if they have Show on main contact list See FO Ad aContaet selected or not use the following steps 1 Right click anywhere in the personal area of the Address Book or click on Address Book from the top menu bar and select Business and then select Show All Contacts to turn the option on 30 or off If there is a checkmark beside Show All Contacts the option is enabled If there is nota checkmark the option is disabled 31 To Link Contacts When linking contacts there are 4 options A The linked contacts can be visible under their root or parent link and shown only there With the link visible on the main contact list B The linked contacts can be visible under their root or parent link and visible on the main contact list thus showing them twice Aces Publishing Jesse Cox ay Joe Hart y Madeline Lane Jesse Cox Joe Hart Madeline Lane Peter Taylor Stephanie Little aaa Gadad C The link can be visible under the contact thus showing what groups the contact belongs to and not have the group visible on the main contact list y Jesse Cox H 3 Aces Publishing 0 Joe Hart Aces Publishing y Madeline Lane Aces Publishing g Peter Taylor W Stephanie Little
81. tact is a Link To Find a Contact To View Edit an Existing Contact To View a Contact s Phone Numbers and Emails 19 19 19 20 20 20 21 21 To Delete a Contact Showing All Contacts To Link Contacts Option A Option B Option C Option D To Email a Contact Using Their Personal Business Email Address To Go to a Contacts Personal Business Web Page Business Contacts To Add a New Contact Show on Main contact List Contact is a Link To Find a Contact To View Edit an Existing Contact To View a Contact s Phone Numbers To Delete a Contact Showing All Contacts To Link Contacts Option A Option B Option C Option D To Email a Contact Using Their Personal Business Email Address To Go to a Contacts Personal Business Web Page TASKS Short Term Tasks To Add a New Task Description Due Date Day Week Month Year Special Generating a Task Alert Date Se Email Mobile UVC Instant Message To Edit an Existing Task Completing Cancelling or Putting a Task on Hold To Delete a Task To Show All Tasks To Move a Short Term Task to Long Term Long Term Tasks To Add a New Task Description Due Date Repeating a Task Day Week 21 21 22 23 23 eee 25 26 26 28 28 29 29 29 30 30 30 32 33 33 eee eee 84 35 36 37 38 38 38 39 Repeating a Task 39 39 39 39 40 40 40 40 40 40 40 4 4 4 42 43 43 eee CB 43 43 44 Month Yea
82. teps 1 Click on the File menu and select Export then Address Book Items from the menu 10 Select Address Book Contacts To Export Chritine Taylor George Anthony Joe Smith Natalie Johnson Sarah Johns Smith Taylor Steve Kay 2 A window will pop up showing a list of all your contacts Select all contacts you wish to export and click on the OK button Note For multiple selections you may click on first contact then hold down the shift key and click on the last client to export this will highlight all contacts in between the two You may also hold down the Ctrl button on your keyboard and click on contacts to individually select or deselect them 3 Now you must specify the name of the file you want to create and its location on your hard drive When this is complete click on the Save button You should now have a new file created with all the contacts you have specified To Export Calendar Items To export calendar items use the following steps 1 Click on the File menu and select Export then Address Book Items from the window Date Range From Jun 1 2003 El To Jun 12 2003 Fl Date range does not include repeat event in that period Ok Cancel 2 A window will pop up requiring you to specify a date range All appointments within that range will be exported Once the date is set click on the OK button Note Clicking on the calendar icon will open up a mini calendar wind
83. term section of the task screen or click on Tasks from the top menu bar and select Short Term Tasks and then select New Task from the menu to access the following screen CE x You can view and edit your tasks S Subject Description Start Date Jun 12 2003 10 51 04 PM IA Priority Normal X Due Date all Status In Progress v Alert Repeat No Alert Date Time Alert No alert selected 2 Fill out the appropriate information for the task you are adding Description The description field is an area that you can use to enter more information about your task It is not necessary to fill out and will not appear in the task list To view the description after adding a task you must View Edit the task See 38 Due Date The due date can be used if a task should be completed by a certain date However if a due date is not known or does not apply the field can be left blank 3 After filling out the appropriate information you can now add the task You can do this by clicking on OK or using the Enter key on the keyboard Repeating a Task There are 4 options when repeating a task Day Week If you would like your task to repeat every number of weeks on a particular day use the following steps A Click on the Day Week button on the lower part of the task screen B Select how often you would like the task to repeat on a weekly basis C Select w
84. ting an Appointment Alert UVC allows you the option to be alerted using different ways at the time and date of your choosing To set up an alert for your appointment click the Alert tab and fill out the appropriate fields Date This is the date and time that the appointment will be sent If this is a repeat appointment you only need to put the date and time of the initial alert and UVC will generate the repeat alerts automatically based on the difference between the repeat date and the alert date Email If you want your alert to be sent via email then tick off this box and enter the email address es you want this alert to be sent to Mobile If you want your alert to be sent to your cell phone then tick off this box and enter your mobile phone notification email address es Please check with your mobile provider to see if this option is available for you UVC Instant Message If you want your alert to be sent using a UVC instant message then just tick off this checkbox 53 Warning Alerts will only be sent if they are at least 15 minutes into the future Explanation Of Colours and Symbols Used in the Day Week Tab The following explains what the colours and symbols used in the Day and Week tabs indicate Yellow If a time block appears as it indicates that it is scheduled time Blue If a time block appears as Blue it indicates that there are appointments overlapping for that time S e Pink If a time bloc
85. u would like your appointment to be repeated on a yearly basis use the following steps 52 E Click on the Year button on the lower part of the appointment screen F Select how often you would like the appointment to repeat on a yearly basis Note The appointment will be repeated on the same date as the original appointment for the month frequency you select E If you know the date you would like to stop the repeated appointment check Stop Repeat and enter the appropriate date Special If you would like to repeat an appointment that is not date dependent use the following steps Click on the Special button on the lower part of the appointment screen J Select how often and on which day of the week you would like your appointment to repeat K Select how often you would like the appointment to repeat on a monthly basis L If you know the date you would like to stop the repeated appointment check Stop Repeat and enter the appropriate date 7 Continued from Above After entering the appropriate information you can now add the appointment into the database You can do this by clicking on OK or using the Enter key on the keyboard Note If you have your cursor in any field other than the description or location field and try to add the appointment by using Enter on the keyboard it will not work You must either use your mouse to click OK or move your cursor to the either the description or location field and hit Enter Genera
86. ws more than one entry select the one you want and click the Next button which will then take you to a confirmation screen to finish the process Note You can search for your contacts using a partial Name search i e to search for Joe you would only need to put J but only if they have selected to enable that search So in most cases you ll probably have to put the full name with the proper spelling in order to find who you re looking for To Delete an Online Contact To delete an existing contact use the following steps 1 Find the contact you would like to delete in the contact tree area of the messenger 2 Right click on the contact or select the contact by left clicking on it and go to Messenger from the top menu bar and select Remove Contact You should then get the following warning 69 Index a 2 Ore you sure vou want bo delete selected contact 3 Click Yes to confirm delete Warning Please exercise caution when deleting contacts The action cannot be reversed To Set up Profiles To enable disable your profiles or to add new ones where applicable use the following steps 1 Goto Messenger from the top menu bar and select Set up Profiles You should then get the following window W Setup Profiles You can enable disable your profiles Add IM Profile Edit Profile Delete hore Uc ce 2 You ll get a list of all the available profiles that you are subscribed to You can select the on
87. y column will appear Red This is to make overdue tasks easily identifiable to the user 48 Scheduler Day Planner The Day Planner is divided into 3 sections where you can view your appointments the day tab the week tab and the month tab There is also an All Day Event area where you can schedule appointments or events that would typically last the entire day You are able to view your calendar as well as the calendars of those contacts to which you have access You are also able to send appointments to other users for acceptance into their calendars To access the Day Planner area if you are in the Tab view simply click on the Day Planner tab if you are in the Special view simply click on the large Day Planner button on the left Navigating in the Day Planner Screen The following is an explanation of the buttons used to navigate your way through the day planner yy UVC Universal Village File Address Book Messenger Media Tasks DayPlanner Skin Layout Help _ Messenger Address Book Tasks Day Planner Day Planner Wty Calendar Day Week Month C Day Tuesday November 27 2001 D Today i j gt All Day Events A This drop down menu is used to flip between your calendar and the calendars of contacts you have full access to See UVC Manual 49 W aim JO I O This button is used to check when other contacts that you have access to have available time See l To flip between the

UVC Manual - Universal Village

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