SWAN 5.0 - Read manual - SSC
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1. te uxmmmekmnmmmmmiuniumievmvvnvnvvvbkivenedseienske 32 9 3 5 Heset search COM tee ernennen 32 9 4 Export job SUS sesescocesecetesncoestosaicustnsnicestesnctestesnttestasatdestasntdesteseidestosntbettosntoestosntoestoesdtattoustoeb osb oebtel 33 gt EE 20025106 EEE 34 9 5 1 Select incoming Denen 34 9 5 2 Select target GIPECCOY cccscssecsssecssseesssscsssscsssecsssecsssecsssecsssecsssecsssecsssecsssecsssecssseeassecsssecess 30 10 Logout 37 Annex CFM Client Side File Manager rsernvnnvrvrrvrnvrnvrnvrnvrnvrnvrnvnnenverveververversernersense 1 PTE CI OO EEE NE 1 2 CFM main EEE 1 2 1 EEE EE ENE EE 1 2 2 SELL ee ae Eee 2 2 3 ET ee ao em ee 2 3 Uploading gale EE EN ee NE 2 4 Track upload download PN EE een 3 4 1 JO 2 EE EEE 3 4 2 Query details on transfer JOD u cesecsesecesesesecsesecsssessssessesessssessesessesesssseesssnsassnsasseeaeeneaseneeteneess 4 4 3 alear listor trangle JODS ne ee ine 9 4 4 Cancel transter JOD EEE 5 4 5 Resume transfer job uummoarungnsneangensrikod mand shure tanh ich dentensont atndnsinindusteslennta dashucniuaeabust D 5 Download data with CFM eeervsvsvrvrvorororenrnrnrsvsnsreroronenrnrnvsnsnsnenanonsnsarnvsnnnsnenannnsnsnsnensennennnnnnn D II SWANenterprise SWANcloud 5 0 ssc List of figures List of figures Figure 3 1 Figure 4 1 Figure 5 1 Figure 5 2 Figure 6 1 Figure 6 2 Figure 7 1 Figure 7 2 Figure 7 3 Figure 7 4 Figure 8 1 Figure 8 2 Figur2. zZ SINDELFINGEN 10 41 09 AM 1 File EE amp Sep 11 2012 a o EE mean Tonen me 008 10 35 11 AM Sep 11 2012 oem em SSC Services GmbH dts stress men Gr ae 1 08 MB A RUHM arter sets are SINDELFINGEN 1 File 8 3 id 10 32 11 AM ee Figure 9 1 Example Incoming list 9 1 Query information about jobs 9 1 1 Select job via status icon On the views v Overview v Logfile v Job files You find information about a job that you have selected before User Manual V1 0 01 09 2013 25 2 Qutgoing and incoming tab Sto Double click on the status icon of the desired job gt The Overview is displayed Activate the Logfile or Job files view to display further information gt The selected job is highlighted pink in the outgoing and incoming list Info The information from the views Overview Logfile and Job files cannot be queried until the job has been selected The selection is made through double click on the Status icon or by clicking on Job details under job information gt The Overview is displayed The selected job is highlighted pink in the outgoing and incoming list The checkbox in the first column of the job lists is only used to select the jobs for downloading gt Jobs for download are highlighted yellow and the checkmark is set Information is only displayed for the pink highlighted job Zz 1 Upload to Server i 2 2 Job Processing B Er 3 Data transfer Job da
3. desired files 9 5 2 Select target directory You can enter a default target directory where the files are stored under the Settings tab or you can select the directory in the field Change target directory o Info option in SWANenterprise Besides the opportunity to download your files to the file system in SV ANcloud the product SVWANenterprise provides you with the opportunity to download data to e g a connected CAD or PLM system In this case there are more entries available under Change target directory Select the option Filesystem under Change target directory gt The selection box Apply is displayed Select the target directory and click on Apply Click on Download files The files are downloaded into the desired target directory Info If you click on Download files without changing the target the files will be downloaded to the directory that has been defined as default under Settings Info Client Side File Manager CFM The upload and download of data in SWAN is executed by Client Side File Manager CFM m Please find information about the use of CFM in the attachment of this document User Manual V1 0 01 09 2013 35 2 Qutgoing and incoming tab Sto Incoming Overview Logfile Job files Version 2012 18 PO1 v Here you can select files change their target destinatii Please choose the target directory Files of the Job with number 117007 File nam Test02 png 148 C
4. infrastructure Product distributed by SSC Services GmbH for the worldwide exchange of engineering SWANenterprise data The purchase software allows the optional connection of third party systems and the connection of external data exchange partners TAR is short for Tape ARchive which is an archiving tool in the UNIX environment that TAR decompresses files sequentially into a single file archive and reading it again The file ending for tar archived files is tar Internet address or web address URL Format for compressed files which reduces storage for archiving on the one hand and serving as container file on the other hand where several related files or entire directory trees can be assembled The file ending for zip archived files is zip VI SWANenterprise SWANcloud 5 0 ssc Welcome to SWAN 1 Welcome to SWAN SWAN is a professional data management system for the automated OFTP OFTP2 data exchange between development partners With SWAN SSC Services GmbH offers a modular solution that covers any demands in a secure data exchange within the engineering environment Among other things SWAN allows the worldwide connection of your partners through a secure data exchange portal without the partner s need for an own data exchange system The integration into your development environment can also be realized with SWAN The connection of external applications or the activation of internal processes is considerably simpli
5. link Welcome signed in user Information about your SWAN account Is available under this link Change password Personal data Contact data of the Service Desk Personal address code System news Usage agreements option for SWANenterprise Permissions Mianguage Info Help Logout NN Figure 6 1 Welcome SWAN account information Information on your SWAN account Change password Personal data Name Old password Username Department New password Repeat password Fhonenumber1 Fax oun Server SSC SERVICES Support Host 10 5 0 144 Network IP Address 10 5 0 144 Language English SWAN cloud Servicedesk Mo Fr 7 00 am 5 00 pm CET Timezone Central European Time Phone number 1 49 0 7031 4913 100 Fax 49 0 7031 4913 55 Your address codes used for routing of incoming jobs E mail senicedesk ssc serices de Your personal address code 5501 Last 5 system notifications Accepted terms of use There are no system notifications atthe moment There are no accepted terms at the moment Your permissions user intern Figure 6 2 Information on your SWAN account 6 SWANenterprise SWANcloud 5 0 ssc 7 Settings tab Change and store different default settings under the tab Settings Activate the tab Settings gt The current SWAN settings are displayed Activate the corresponding menu to adjust your settings v Settings v Job lists Y Delegation 7 1 Settings
6. the received data through the Incoming tab Activate the Incoming tab m Use the search mask to filter extensive incoming lists for certain criteria Incoming Job files Status 0117009 0117007 0117002 Figure 9 12 Files of the Job with number 120073 File name Test Zip zip PKZIP Test01 docx PKZIP gt Test02 png unknown I Change target directory Please select v Figure 9 13 Download single jobs Here you can select files change their target destination and afterwards Welcome Language Info Help Logout Swe Version 2012 1E_P01_ Extended view arsen Reset Excel Export Content Data 00 60 eee 40 1 06 MB 1 File o Test02 png co 808 oven o 1 08 MB gt 1 File 0 Otu gt Downoad I Download files Incoming list Target system Target PASWAN Testdateien P SWAN Testdateien PASWAN Testdateien Download files 4 Download files selection Click on in the last column to download a single job A list of files belonging to the job is displayed Select the desired files 34 SWANenterprise SWANcloud 5 0 SSC Outgoing and incoming tab Download several jobs Select the desired jobs Highlight the jobs in the first column of the job list or click into the lines of the desired jobs gt The selected jobs are highlighted Click on Download A list of the files belonging to the job is displayed Select the
7. 2 1 File On the File tab you can Minimize CFM To Task Bar or Exit ai Client Side File Manager CFM File Settings Help Minimize To Task Bar C Use Server Configuration Figure A 2 CFM main view File User Manual V1 0 01 09 2013 A 1 Annex CFM Client Side File Manager Swart 2 2 Settings On the Settings tab in der main view of CFM you can make different settings on the configuration of the client and the proxy server aS Client Side File Manager CFM File Settings Help Client Configuration local download base directory C Users AppData Local Temp Server Configuration ServerUrl http peente swan web Upload Context Path upload fu Download Context Path cfm Proxy Configuration Proxy URL Proxy Port Proxy User Proxy User Password Connection Swan Server URL http Client certificate 9 PE TE EE RE ETE EE ERE Use certificate Certificate Figure A 3 CFM Settings tab i Info Client Side File Manager CFM If your company uses an automatic proxy configuration script please contact your local administrator The port 443 must be opened 2 3 Help The CFM manual can be opened under the Help tab 3 Uploading files with CFM As soon as you complete the job creation with Send job CFM is started in the background Click on Send job Ce H gt The SWAN Icon EGG is displayed in the task bar and CFM starts to upload the job o
8. E from version 4 0 The following browser components have to be activated and installed to make sure the data transfer upload is working correctly ActiveX control elements and plug ins Session cookies JavaScript enabled Java plug in from version 6 update 27 1 6 0_27 or higher Java plug in enabled Java temp folder available and sufficient storage space Windows temp folder available and sufficient storage space Internet Explorer URL UTF 8 sending enabled URL UTF 8 encoding activated Screen resolution at least 1260x800 pixel gt The application of SWAN on smartphones netbooks or tablets is not possible or only possible to a limited extend 2 SWANenterprise SWANcloud 5 0 ssc Launch SWAN 3 Launch SWAN Start the Internet browser Internet Explorer or Mozilla Firefox Enter the SWAN address URL into the address line of the browser gt The SWAN login screen is displayed Log in with your user name user ID and your password SWAN Login User id Password Figure 3 1 SWAN Login User Manual V1 0 01 09 2013 3 Select the language of the program interface Swat 4 Select the language of the program interface Welcome P i Help Logout Joa Figure 4 1 Select the language of the program interface Click on Language A list with the supported languages of the user interface is displayed By now you can select the following languages LK NN NN NS
9. S v German English French Japanese Russian Turkish Chinese Portuguese Click on the desired language gt The desired language is applied to the program interface eo Info You can also select the language from the Settings tab SWANenterprise SWANcloud 5 0 ssc Help and support for problems 5 Help and support for problems 9 1 Online manual and online help Click on Help to access the online manual Welcome Language Info Figure 5 1 Help SWAN online help u Please use the buttons sn Q to access online help and additional information on the single steps of processing Note the feedback of the system 9 2 Support area of the SSC homepage In the support area of our homepage http www ssc services de you find different documents and service tools which can be used for trouble shooting on occurring difficulties Click on Info to access the support area of the SSC homepage Welcome Language Info Help Logout g Ware Figure 5 2 Info support area on the SSC homepage 5 3 Service Desk Please contact our Service Desk if you need further support Our expert team will provide advice from Monday until Friday between 7 00 AM and 05 00 PM SSC Services GmbH Tilsiter Str 1 71065 Sindelfingen Phone 49 0 70 31 4 91 31 OO Email servicedesk ssc services de Internet http www ssc services de User Manual V1 0 01 09 2013 5 2 The link Welcome signed in user Sw 6 The
10. Sol SWANenterprise SWANcloud User Manual SSC Services GmbH 2013 All rights reserved Reprinting reproduction and publishing is not permitted SSC Services GmbH Tilsiter Stra e 1 71065 Sindelfingen Phone Fax Email Internet Managers Location Register court HRB no 49 0 70 31 49 13 0 49 0 70 31 49 13 55 kontaktessc services de http WwWww SScC services de Matthias Stroezel Sindelfingen Stuttgart 21439 SWANenterprise SWANcloud version 5 0 and higher Swan Title Category Version Last update Author SVW ANenterprise SVW ANcloud User Manual V1 0 english 01 09 2013 SSG Services GmbH Technical Writing ssc Table of Content Table of Content Table of Content sssssvvvvvvvvvnvnvnvnnnvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn He III List of abbreviatiOns sssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnen V Glossary VI 1 0 A DR VED hr 1 System FEN ENE ar 2 NNN 3 Select the language of the program interface rs rsvravrnrnnvnnvnnvnnvrnvrnvrnvrnnennenn Help and support for problems 2222222022020020000000000000200000nnnnnnnnnnn nn nn D 5 1 Online manual and online help EE D 92 Support area of the MENN D JED SEE EEE EEE D The link Welcome signed in user ernvrnnrnnvrnvrnnennvrnvnnnennvrnnnnnvnnvrnnnnnennennnn
11. and request support through the Service Desk in case of errors m Select a transfer job Click on Details for further information A window with the transfer information of the job is displayed Content PRE PROCESSORS EXECU Preprozessores were executed ander started Transfer finished Ca Postprozessors were executed Figure A 7 CFM transfer information If you have any problems with the transfer e g an unexpected connection breakup you can request Support through our Service Desk under the detail view Click on Details of the transfer job where an Error status is displayed A window with the transfer information of the job is displayed Click on Request Support An automatic support request will be sent to the Service Desk A 4 SWANenterprise SWANcloud 5 0 ssc Annex CFM Client Side File Manager 4 3 Clear list of transfer jobs m Select a transfer job Click on Delete 4 4 Cancel transfer job If you have accidentally selected the wrong job for download you can cancel the transfer m Select a transfer job Click on Cancel gt The status of the job is changed to Error 4 5 Resume transfer job If the transfer is interrupted e g manually cancelled or connection breakup due to network problems you can resume the transfer Select a transfer job Click on Resume gt The transfer of the job is resumed 5 Download data with CFM Likewise to upload
12. ata Sending options Processes Offline Please select Offline Media and Offline Admin Offline Media FERGER r Offline Admin Figure 8 14 Datei Optionen Offline Decrypt the content at the recipient By means of a client which Is written on every medium along with the engineering data the recipient can decrypt the data in a user friendly interface and unpack them automatically if desired For this purpose the corresponding password has to be transmitted by the job creator Afterwards the data is available for further processing Read in medium The offline administrator can read in the data from a data carrier into SWAN and send the data to a recipient In this course a fully equipped Odette job is created and can be researched in SWAN 20 SWANenterprise SWANcloud 5 0 ssc Job tab 8 1 6 Cancel job With the Cancel job button under Actions you can cancel the transmission of a job Outgoing Logfile Job Details Job data Job no 120110 Job status created Project Tests Created Nov 9 2012 9 23 17 AM Sending date File with the size of Actions a Cancel jo Figure 8 15 Cancel job 1 Info Depending on its size it might not be possible to cancel a job anymore You cannot restart a cancelled job by yourself u Please create a new job if you wish to send the job after you have cancelled it User Manual V1 0 01 09 2013 21 Job tab Suva 8 2 Actions Group 8 2 1 Reset job Yo
13. ch template Click on OK to start the search process 9 3 5 Reset search template You can clear the applied search criteria and disable the active search template m Click on Reset gt The search criteria will be deleted gt The active search template will be disabled gt The icon of the search template is changed to hd 32 SWANenterprise SWANcloud 5 0 ssc Outgoing and incoming tab 9 4 Export job lists You can export the job lists as Excel file Click on Excel Export gt The selection list for the export is displayed Activate the information required for the export Erweiterte Ansicht ktua ji i faa a Zurilcksetzerf Excel Export 14 85 KB Eh 1 Datei 0 Ou 59 05 KB 2 Dateien 8 Old Figure 9 10 Export job lists Excel Export Excel Export Anzahl der nh 2 max Auftr ge 1000 Auftragsdaten Auftrags Nr Erstellt am Auftragsstatus Versendet am NAS Anzahl der Dateigr e Dateien Inhalt Kostenstelle Archive Container Auftragstyp Projektkennung Absender Nachname Vorname Abteilung Standort Firma Benutzername Empf nger Nachname Vorname Abteilung Standort Firma Figure 9 11 Export job lists select the information User Manual V1 0 01 09 2013 33 Outgoing and incoming tab 9 5 9 5 1 Download files Select incoming job No 2 Data recipients are informed about incoming data via email with a data delivery note and can access
14. d delete CC email addresses v Search for stored CC email addresses v Add a CC email address as recipient to the send job wo ma 73m 5 vogue tor s eu 2 Here you can manage your CC Mail Addresses Actions Store CC email addresses Mew entry First name Mister Last name Muster E mail musten company com Search criteria Additional text Test Lastname must Firstname Figure 8 20 CC email addresses new entry 24 SWANenterprise SWANcloud 5 0 ssc Outgoing and incoming tab 9 Outgoing and incoming tab On the Outgoing and Incoming tabs you can manage your send and receive jobs i e you can v Query information about jobs v Download sent and received files 4 v Send and receive files again or forward them v Search for jobs search template Activate the Outgoing tab gt The outgoing list is displayed as overview of all sent jobs or Activate the Incoming tab gt The incoming list is displayed as overview of all received jobs Welcome Claudia Chudoba Language Info Help Logout Incoming Job files 3 jobs found This is page 1 0f 0 0 305 sec Search Job No Project identfier Additional text Period Sender Extended view template ae Last2weeks Search Refresh 1 a Reset Excel Export Status Job no Sender name Sender company u Creation date Content Data Sep 11 2012 SSC Services GmbH i 1 08 MB 0117009 gt nun a nn 8098
15. d for a new job in the field To e Info You can set up the desired default recipient under Settings Click on Default recipient under the group Actions 5 The window for managing default recipients is displayed You can v Search for recipients v Select a recipient as default recipient v Delete an existing default recipient Default Recipient pj You can select a new standard Recipient or delete the existing 7 items found for your search Search musterm Name User name Company ae Mustermann Martin Test Firma Martin Muster Mustermann Max Mustermann Maximilian m musterman extern sia Mustermann Max ok t Mustermann Peter Mustermann Werner Mustermann Werner IM El nn be lt ee al tm JE En i mind in Figure 8 18 Edit default recipient User Manual V1 0 01 09 2013 Department Testabteilung we niert get p 23 Job tab 8 2 4 CC email addresses Sum CC email recipients dont receive any data they are only informed about the data transfer via email with a data delivery note Click on CC email addresses under the group Actions gt The window for managing the CC email addresses is displayed Here you can manage your CC Mail Addresses Actions CC Mail Addressen New entry Name Ei Back to Job a Mister Muster muster company com Search criteria Firstname E mail Search Figure 8 19 CC email addresses selection box You can v Setup an
16. e 8 3 Figure 6 4 Figure 8 5 Figure 8 6 Figure 8 7 Figure 8 8 Figure 8 9 Figure 8 10 Figure 8 11 Figure 8 12 Figure 8 13 Figure 8 14 Figure 8 15 Figure 8 16 Figure 8 17 Figure 8 18 Figure 8 19 Figure 8 20 Figure 9 1 Figure 9 2 Figure 9 3 Figure 9 4 ANVAN LOO EEE nen erden 3 Select the language of the program Interface sussssssssvnssnssnsississisisisr 4 P S NR Info support area on the SSC homepage D Welcome SWAN account information useassememrmsnseanssimnsseinneviseseeve 6 Information on your SWAN acCOUN eensvvvrserrserersererserersrrersererserersenersenersenessesersesensenessenensesesennenen 6 SEINES EEE 7 SE LING SE ELITE EE te ee eee eae tee nr 7 Settings gt Job ES rasisesncedcrrsniedsssnriatnsnsnsstavsnnsasnsnancessnuncattiaanssdasennastiaanssadasasncedspasnsadtasectataenpaistanenesatiaal 9 r 9 1 gt DEN Er a es 10 JOD TAD eera e e E EE E ET WEHEEE UIENEDLURENERLSPENETREWIEEREEINTEWEITERLWEHENPELEENNIERWEHEHELREENBERCUHEER 11 Recipient selection quick selection cccsscscsssssssessessssssssssssssssesessnsesssesesensceesesesensnsessssanes 12 Recipient selection Quick S APCN ccsssssssssesssssssssssssssssessssessssesessesssseseesesessesessessssesesees 13 Recipient Selection search mask 1 J nnnnnnnnrnrnnrrrvsrrrvsrrrrsrrrvsrrrrsenrrserrrserrrserrrserrssenrrsessssentesenn 13 Recipient selection Search mask 2 nn 14 Recipient selection Search mask 3 mrmnnnrrrvnrrrvn
17. e dispalyed per page Font size of the user interface Language of the user interface Default additional text Enter the text that shall be sent to the data recipient in new jobs Default Send path Select a directory which is used as default when selecting files for sending Additional text Switch on off the use of a default additional text for a new send job Standard project enter a project identifier which is transmitted to the data recipient in a new job Project identifier Switch on off the use of a project identifier in a new job Default Target Directory Select a directory which is used as default when storing received files Extract ZIP TAR file when receiving Set up how to process received ZIP TAR files Receive directory as default Switch on off the use of a default receive directory Table 7 1 SWAN settings most used options 8 SWANenterprise SWANcloud 5 0 ssc Settings tab 7 2 Job lists menu Here you define which columns shall be displayed in the job lists for sending Outgoing tab and receiving ncoming tab data Activate the menu Job lists Activate the corresponding check box and save your selection Settings Here you can define the show hide status ofthe columns displayed in the corresponding job list oa Job no Job no Created Created Data Data Finished Finished kB s KB S Cost Center User id Cost Center User id Company Site Company Site Figure 7 3 Setting
18. e view Job information is displayed gt Navigate to the next or previous job with the arrow buttons gt Click on Job details for detailed information gt The Overview is displayed Activate the views Logfile or Job files to display further information gt The selected job is highlighted pink in the outgoing and incoming list No Project identfier Additional text Period Sender Job information Job 117006 finished Job details Download gt Job no Info Additional information 0117008 Job data Recipient 0117006 Project Alpha Tests Company 55C Services GmbH Created Sep 11 2012 Site SINDELFINGEN 0117005 at 10 34 10 AM Department Sending date Sep 11 2012 Name 0117003 at 10 36 02 AM E mail Phone 0117001 File nam Format File Size Test0 png Known 14 85 KB 0117000 Figure 9 5 Example Job information 9 2 Identify job status The small coloured square in front of every job displays the current status mouse over on the icon shows information about the meaning of the icon The following table shows a selection of the most used Icons 23 SWANenterprise SWANcloud 5 0 ssc Outgoing and incoming tab 9 2 Job status of the outgoing list 1 Job has been created the data is uploaded by CFM Job has been downloaded by the sender E3 downloaded You can download a job several times during the agreed provision period stopped Job has been stopped TR Job has run on err
19. earch Refresh to start the search Click on fid to save the search criteria gt The selection box Search templates is displayed gt Stored search templates are displayed Choose an appropriate name for the search template and click on Save Incoming Overview Logfile Job files Version 2012 1E_P014 3 jobs found This is page 1 of 0 0 06 sec Search ob No Project identfier Additional text Period Sen templat E 7E j 123456 Last2weeks NJ Figure 9 8 Save search template 1 User Manual V1 0 01 09 2013 31 Qutgoing and incoming tab Swart Search Job No Project identfier Additional text Period template Kd Search templates Last weeks Si ETVIC IFI Saved search templates l evil System Standard i ae mM Test Recipient 1 B unse Default search System Standard Figure 9 9 save search template 2 Info You have to perform a search with the corresponding search criteria before you re able to store the search template 9 3 4 Activate search template You can use stored search templates for searching search template that is already active is indicated by the change icon instead of hd Click on hd or to select a stored search template The selection box Search templates is displayed gt Search templates that are already stored are displayed Click on the search template you wish to select Click on to show information on the sear
20. eation Click on Send Job gt The job is processed and the files are sent gt The summary view of the outgoing tab is displayed showing you the details on the job gt The green checkmark z is displayed when the corresponding section is completed successfully Click on Logfile or Job files in order to receive further information about your job a e Welcome Claudia Chudoba Language In Outgoing ob files 18 2 1 Upload to Server E 2 Job Processing Er 3 Data transfer I o Q Job Details Job data Sender Recipient He 117008 Company SSC Services GmbH Company SSC Services GmbH Site SINDELFINGEN Site SINDELFINGEN Job status created Department Department Project Alpha Tests Name Name Created Sep 11 2012 10 39 22 AM E mail i E mail Sending date Phone Phone File with the size of 1 08 MB Figure 8 12 Job details SWANenterprise SWANcloud 5 0 ssc Job tab The job has been transferred successfully when all three sections are checkmarked Outgoing tab Left checkmark The files have been transferred from the client user PC to the server Centre checkmark The job has been processed Right checkmark The job has been passed to the sending system for transmitting to the recipient Incoming tab Left checkmark The job has been received Centre checkmark The job has been processed Right checkmark The job has been delivered to the local recipient E 2 1 Upload t
21. ed to your personal address book automatically Query recipient details Click on recipient details to get information on the selected recipient Martin Mustermann Test Firma User Info Name Mustermann Martin Alpha Tests Company Test Firma Site TEST Supplier number Muenchen Department Testabteilung Street NIX Please select City NIX No data selected Phone 12345678 Fax E mail migration Address Code EDI Medium FTP intern Figure 8 7 Recipient selection query recipient details Finish recipient selection Click on OK Now you can make further entries in your job User Manual V1 0 01 09 2013 15 Job tab Sum 8 1 2 Select data from the filesystem m Select the entry Filesystem under Data gt The window Add file is displayed No sending options selected Client a Please select Please select Filesystem Figure 8 8 Selecting the send directory Info Option for SWANenterprise Besides the opportunity to select your files from the file system in SWANcloud the product SVWANenterprise provides you with the opportunity to select data from e g a connected CAD or PLM system In this case there are more entries available under Data ay Add fie l rv L0 Suchen in r Testdateien R di Test a e Test f r Screenshots docx Zuletzt E Test01 docx verwendet Ri Test02 png Log Adding file Test02 png to the job OK Dokum
22. ente Computer amp Netzwerk Create container V recursive Tar Zip fea ine sl Dateiname Test02 png Figure 8 9 selecting data from the filesystem m Select VA single file through double click gt The file is directly added to the send list v A single file through mouse click and click on Add file gt The file is added to the Log window v Several files with CTRL SHIFT key and click on Add file Add further files if desired Click on Tar or Zip if you wish to compress the file size 16 SWANenterprise SWANcloud 5 0 ssc Job tab 4 Info With the option create container you can compress the selected files into a Tar or Zip container You can enter a name for the Tar or Zip archive If you don t enter a name the system will generate one You can select entire directories by activating recursive The whole structure will be added i e the generated TAR file might be very large for deep directory trees m Check the size before selecting Consult with the recipient if he s able to handle directory structures as many companies cannot process directories due to automatic receipt processes Click on Back to job overview to add the files to the job list gt Through the Recycle bin icon at the bottom of the line you can remove single files from the job list 8 1 3 Sending options option in SWANenterprise Depending on the supported p
23. fied and standardized through the integration of web services You can operate SWAN with the variants SVWANenterprise and SVW ANcloud SWANenterprise purchase licence The purchase software allows the optional connection of third party systems and the connection of external data exchange partners SWANcloud service through the Internet The subscription solution allows a cost efficient data exchange as Internet service being available site independent and without investment into the IT infrastructure The following manual describes the elements of the user interface for both SWAN variants and informs you about the general aspects of operation The differences between both variants will be indicated accordingly System requirements Swat 2 System requirements The use of SWAN only requires an Internet browser and a valid SWAN client certificate The client certificate is issued by the SSC certification authority and will be sent to the new SWAN user via email As the certificate is verified upon every SWAN login you should store the certificate in a secure directory on your computer You will receive the certificate key password in a separate email It has to be entered during the Installation Manuals for the installation of the SWAN client certificate are available in the support area of our homepage http www ssc services de The following browser versions are supported im rerne Explorer from version 7
24. for post processing Finish processing with status WAIT FOR POST PROCESSING Start post processing Executing process step Mail Nov 8 2012 1 08 04 PM Nov 8 2012 1 08 04 PM Finish post processing of job 120041 with status FINISHED Finish processing with status FINISHED Figure 9 3 View Logfile Here you see all files of the job 120041 Content Creation date File Size Test01 docx qz 6a3a0874 8631 468a a4b4 1536a75e1d04 PKZIP Nov 8 2012 1 06 47 PM 40 48 KB ENG 12110813045200201002002 Generated delivery note deliveryNote 120041 en pdf Figure 9 4 View Job files 9 1 2 Select Job through info icon You can query different information about your job through the info icon i in the last column of the job lists 1 Info The information from the views Overview Logfile and Job files cannot be queried until the job has been selected The selection is made through double click on the Status icon or by clicking on Job details under job information The Overview is displayed The selected job is highlighted pink in the outgoing and incoming list The checkbox in the first column of the job lists is only used to select the jobs for downloading gt Jobs for download are highlighted yellow and the checkmark is set Information is only displayed for the pink highlighted job User Manual V1 0 01 09 2013 o Qutgoing and incoming tab Swat Click on in the incoming list gt Th
25. hange target directory Filesystem v Download files 7 ev 7 x Suchen in beg ee A dTest Zuletzt verwendet Figure 9 14 Download files select target directory Depending on the selected default setup under Settings dialogue never always a dialogue box is displayed when you download a ZIP or TAR file asking if the container ZIP or TAR shall be unpacked Figure 9 15 Dialogue on ZIP or TAR file 36 SWANenterprise SWANcloud 5 0 ssc Logout 10 Logout You shouldn t just close the browser window when your work with SWAN is finished Click on Logout to end your SWAN session Welcome Language Info Help Figure 10 1 Logout User Manual V1 0 01 09 2013 37 ssc Annex CFM Client Side File Manager Annex CFM Client Side File Manager 1 Introduction The upload and download of files in SWAN is executed by CFM Client Side File Manager Upon the initial start sending or receiving the first job in SWAN CFM will set up required files in a temporary directory on your computer Under WindowsXP C Documents and Settings USER ID Local Settings Temp USER ID cfm Under Windows 7 C Users USER ID AppData Local Temp USER ID cfm Info Client Side File Manager CFM The configuration of CFM could take several minutes for the first job Elm ia cfmExecutable efmsettings ser TE help lik RMIConnection ser Figure A 1 CFM files 2 CFM main view
26. he sender v Recipient First name last name user name project name department location and company of the sender v Files file name Click on Simple view Enter the search criteria Click on Search Refresh A list with the search results is displayed Search Job No Project identfier Additional text Period Extended view template al Last2weeks v Search Refresh A Reset Excel Export Figure 9 6 search mask Simple view 30 SWANenterprise SWANcloud 5 0 ssc Outgoing and incoming tab Info search mask input You get an overview of the input possibilities by mouse over on the search field description 9 3 2 Search mask Extended view In the extended view of the search mask you can search for the following additional criteria v Status v Job type v Archiving status Click on Extended view Enter the search criteria Click on Search Refresh A list with the search results is displayed Common Status Job type O Archiving Un Select all created V processing Ml finished MW stopped Wl failed MW deleted T cancelled W waiting WM downloaded MW approved Simple view e templa 2 C Sannes Reset Excel Export Figure 9 7 Search mask Extended view 9 3 3 Create search template You can save search criteria in a search template for recurring search processes Enter the desired search criteria into the search mask of the simple or extended view and click on S
27. ing data to the SWAN server CFM executes the download of data The files are transferred decrypted CFM decodes this data in the background by means of a key and provides the decrypted data to the specified target directory ad Client Side File Manager CFM File Settings Help Fetch Files of Job Nr 120 073 Processing of Job Nr 120 073 finished successful You may dose this Window now Filename Additional Information og Test Zip zip P SWAN Testdateien File was not overwritten og Test01 docx P SWAN Testdateien File was not overwritten og Test02 png PASWAN Testdateien File was not overwritten apen Dreary me Figure A 8 CFM download information on Job CFM checks if the job contains ZIP or TAR archives and supports you with the unpacking process User Manual V1 0 01 09 2013 A 5 2 Annex CFM Client Side File Manager Sto Do you want to extract the File Test Zip zip Keep decision Figure A 9 CFM unpack archives As soon as the files have been processed by CFM the status is changed to Complete The files are stored in the specified target directory Click on Open directory to get to the specified folder A b SWANenterprise SWANcloud 5 0
28. menu Display of the current SWAN settings 1 SWAN Settings General SWAN settings Timezone Startpage after login Default Recipient Number of jobs per page Set sending time Font size Language Receive setting Default Target Directory Extract ZIP TAR file when receiving Receive directory as default Send settings Default additional text Default Send path Additional text Default project Project identifier Settings Figure 7 2 User Manual V1 0 01 09 2013 Figure 7 1 Settings Settings tab Europe Berlin New EDI job v no v 12 v English P SWAN Testdateien dialogue v yes v P SWAN Testdateien yes v Tests yes v Settings gt Settings Settings tab Settings tab Swat The SWAN system administrator can adjust the visibility of options and define the corresponding values of the areas that can be adjusted by the users Activate the settings menu Select the desired options Click on Save to use the settings for forthcoming jobs The following table describes the most used options Timezone of the server location Timezone l l Example Location Germany gt Europe Berlin Startpage after login Select male tab shall me aan IENE login Job Outgoing Incoming Offline only in SWANenterprise J Default recipient The default recipient is entered into the To field for news jobs Number of jobs per page Define how many jobs ar
29. nerersrvenersrnenersrnenersenenersenenersenenersenensesenenen 30 Search mask Extended Verena une eninee erin 31 save search template 1 ecsessesecesecsesecsesecsssecsesessssessssesssseesssessesesessesessesaseesassesassessseesseeeeeecees 31 ETNE 3e EXDORE JOU MUSES BEA BOT uvaner anodedkukasudadedasadmdanainaje 33 Export job lists select the information mmvvvsvevsnsvessessessnsnsns 33 VATNET Ved 34 Download THES SEE Nuuenenmmssnesemmvmmennvgaavddreieiiinnonniuk iksesnevn 34 Download files select target directory usmuussvsusssnssssisiesresessenssen 36 Dialogue TAP or TAH TIIE pekes ee eer ere 36 Eais a E EN NN EE 37 List of figures annex Figure A 1 Figure A2 Figure A 3 Figure A 4 Figure A5 Figure A6 Figure A 7 Figure A 8 Figure AQ GE EEA EE EN AA AAAA A A ceed EEE AAA AT 1 EEE ME deme eee 1 CFM Settings tab uu cccesssssssssssssssssssssssssessssessssessssessssessssecsssessesessesecsesecsescsssecsesecessecsesecassecassecass 2 GPM Example upload information En OR 3 CFM main overview of transfer JODS msrsrvorerrrsrvevererersrvererersrsrvererersrsrnererersrsenererersrsenererensnsennn 3 GEM man Overview NT AI 4 GM Free NOT BM een 4 CFM download information on Job essevsevevrvseverrrsererersrrererserersrserererserersrserersrsesersrverersrsessrsenen GEN unpack archives see ae nennen een 6 List of tables Table 7 1 Table 8 1 Table 9 1 Table 9 2 JIWAN settings FOSSET ONS Lume
30. nnernennnn 6 SEL NE BAD nee ee a 7 7 1 SELL INGE MENU EEE EE EEE NE NENNE TEA g 7 3 Delegation Menu inne ecards heine 10 Job tab 11 9 1 NEVNT 11 Seal EE Eg EEE EE E E 12 8 1 2 Select data from the filesystem cccsssssssssssessssessssecsssessssecsssecsssessssecsssecsssecsssessssecsssecess 16 8 1 3 Sending options option in SWA Nenterprise nrmssernsrsrsnsinsnrssreere 17 8 1 4 E Na e E E A A E AEA E V N E E E A E A 18 9 1 0 Offline data exchange option in SWANenterprise eee 20 Co FANN 21 De ee aC ol ee 22 Be FERD ee estiske ernennen sehen od Gea Tempa sca hectic chev KN dt 2o 8 2 3 DElaulEreeipienk s nennen 23 oed NE 24 User Manual V1 0 01 09 2013 Table of Content Sum 9 Outgoing and incoming Tab en nee 25 9 1 Query information about JODS 20 0 eee ccecsesseseseseseseccscscsesesesceneesescacasesenenensnseeeasasenenenetenseeen 25 9 1 1 SEC job via status ION EEE 20 g1 See J b trough NO ICON aa 27 gt Identify job status EEE EEE EEE eee ree ee eee 28 ge 1 ET es ea the 05 30 en eg 9 22 Jobs status OF LAG incoming MISE rennen 29 9 3 Using search MASK ecscecsssssssesesesesececscscsescscscensescacacasacenscensueseasacasesenecenssecasasasenenecenseeeeesanatens 30 9 3 1 Search mask Simple VP ernannten 30 9 3 2 Search mask Extended VIOW c scsssscssscssscsssscsssecsssscsssecsssecsssecsssecsssecsssecsssecsssecsssecsssecess 31 EEG SS sa 0 gt EE E E ran 31 9 44 Activate search templ
31. nto the server A 2 SWANenterprise SWANcloud 5 0 ssc Annex CFM Client Side File Manager a Track upload download process 4 1 Job overview CFM allows you to track the status of the upload and download process Double click on the SWAN Icon in the task bar A window with information on the job is displayed Upload Files of Job Nr 120 071 Processing of Job Nr 120 071 finished successful You may dose this Window now Filename 9 TestO1 docx P SWAN Testdateien Test02 png P SWAN Testdateien 9 Test Zip zip P SWAN Testdateien Figure A 4 CFM Example upload information on job Click on Main Overview to access an overview of all transfer jobs Complete 114 63 KB 11 8 12 4 13 PM 11 8 12 4 13 PM 11 8 12 4 13 PM 11 8 12 4 13 PM Details Resume Cancel Delete job Figure A 5 CFM main overview of transfer jobs 1 Info Client Side File Manager CFM You can show or hide files that belong to the job in order to get specific information e g transfer progress User Manual V1 0 01 09 2013 A 3 2 Annex CFM Client Side File Manager Sto Name Description Overview of selected files Status of the transfer job Status download error cancelled processing complete Transfer progress otatus display on the transfer progress Figure AG CFM main overview information 4 2 Query details on transfer job You can query details on a specific transfer job
32. o Server a 2 Job Processing 5 2 3 Data transfer 9 9 Figure 8 13 Job transferred successfully Info Client Side File Manager CFM The upload and download of data is executed by Client Side File Manager CFM m Please find information about the use of CFM in the attachment of this document User Manual V1 0 01 09 2013 19 Job tab Sum 8 1 5 Offline data exchange option in SWANenterprise SW ANenterprise allows you to exchange data via encrypted data carrier CD DVD This could be necessary if the recipient has no own OFTP system or if the data amount is too extensive for a transmission via Odette ISDN A so called offline administrator can create media and is able to read in received media to forward these to a recipient in SWAN Create offline job The recipient selection and the selection of files is made like for a regular job Select the data recipient and the files for sending Click on Options gt The window Sending options is displayed Activate the Offline tab Select the desired media and the offline administrator Click on OK Click on Send job gt An ISO image file is created and will be transmitted to the offline administrator gt The offline administrator creates the media with encrypted data and the creator of the offline job receives an email with a password the recipient of the media receives a so called Private Key These two components provide the key for reading the d
33. om the list Directory New EDI Job Project Select Recipient Directory Local server Additional text Name Project Company Department Figure 8 4 Recipient selection search mask 1 User Manual V1 0 01 09 2013 13 2 Job tab are Execute search Make your entries in the different search fields Enter the corresponding search field and click on Search or confirm with ENTER A list with the search result is displayed Name Company Figure 8 5 Recipient selection Search mask 2 Select recipient Click on the desired recipient in the list Search Result You can select several recipients at the same time gt The selected recipient is highlighted Click on To gt gt or CC gt gt gt The selected recipient is added to the corresponding recipient list Add other recipients if required Remove all or selected recipients from the list by clicking on Remove All or Remove Figure 8 6 Recipient selection Search mask 3 14 SWANenterprise SWANcloud 5 0 ssc Job tab Recipient and personal address book You can add or remove recipients to and from your personal address book m Search for the desired recipient via the recipient search Select the desired recipient Click on a to add a selected recipient to your personal address book or click on ic remove the recipient from your address book i Info Once having sent data to a recipient it will be add
34. or during processing failed Please contact the Service Desk x deleted Job has been deleted Table 9 1 Job status icons outgoing list 9 2 2 Jobs status of the incoming list Job is ready for download from the incoming list during the ready for download agreed provision period Job has been downloaded by the recipient E3 downloaded You can download a job several times during the agreed provision period stopped Job has been stopped Job has run on error during processing Please contact the Service Desk x deleted Job has been deleted Table 9 2 Job status icons incoming list User Manual V1 0 01 09 2013 29 Qutgoing and incoming tab Swat 9 3 Using search mask In the list of send and receive jobs you can search for general criteria in the Simple view and for special criteria in the Extended view Here you can also create a search template Info A search template which is already active is tagged with the icon a instead Ad The name of the active search template can be seen through mouse over Select the desired view Enter the search criteria Click on Search Refresh A list with the search results is displayed 9 3 1 Search mask Simple view In the Simple view search mask you can search for the following general criteria v Job number v Project identifier v Additional text v Period v Sender First name last name user name project name department location and company of t
35. rocesses of your SVWANenterprise variant you can select different processing options Click on Options in the area New EDI job The window Sending options is displayed New EDI Job To CC email Project SIG Additional text No sending options selected Client Data Test02 png 1 File with the size of 14 85 KB Figure 8 10 Sending options in SVWANenterprise New EDI Job 2 To Claudia Chudoba Daimler AG ea Project SSC Sending options Additional text Processes Offline Please select process steps here Process Steps Description Please select Figure 8 11 Process steps in SVWANenterprise User Manual V1 0 01 09 2013 17 2 Job tab RM Activate the tab Processes Select the desired process step m Click on OK Click on Send job D Info Option in SWANenterprise ra In addition to SWANcloud the product SVWANenterprise provides extended compression methods allowing you to process your files before sending You can define the desired process steps under Options The processing is made in the order of the process step selection A conversion e g CATIA gt JT always has to be made prior to a compression TAR or ZIP Consider the order when selecting the process steps 8 1 4 Send job When you have added all files to the job and selected the desired processing options option for SW ANenterprise you can complete the job cr
36. rrrvsrrnrnrrnrnrrnnnssarsrsannssensssnssssensssensssessssnssssnnnne 14 Recipient selection query recipient details ccccssssssesssssssssssesssssssssseseessesesensseesssesenes 15 Selecting the send directory rennen een 16 Selecting data from the THESYSCEMM ccecsssessssecsssecsssecsssecsssecsssecsssecsssecsssecsssecsssecassecsssecsssecess 16 Sending options in SVWANEenterpriSe cccecsssessesssessesssessesssesscsssessesssesscsssessesssesssssssssssseees 17 Process steps in SVVANONCEPPIiSe ccsssssessssessssesssssssssessssessssessssesssssssssessesessesessssessesesesseces 17 JOD GOE EEE EEE een 18 Job transferred SUELESSTU Nennen een een 19 Baroko Donori UN Rare 20 EEIE 1 6 PENE EE es vcs EE EE EE 21 template ae 2o Manage gnd Use 10 1 EE este 23 3 egge S1 16 iy 09 5 gt EN 23 CC email addresses selection DOX ccssecsssscsssecsssecsssscsssecsssecsssecsssecsssecsssecsssecassecsssecassecess 24 CC email addresses new entry ccssscssssssssssssssssssssssssssssssssssssssesssessssssesseseesessssesensesssesssees 24 Example INCOMING ISE een 29 EN EEE EE 26 View 0 6 eee 27 EN doD TIN EEE 27 User Manual V1 0 01 09 2013 ll List of figures Figure 9 5 Figure 9 6 Figure 9 7 Figure 9 8 Figure 9 9 Figure 9 10 Figure 9 11 Figure 9 12 Figure 9 13 Figure 9 14 Figure 9 15 Figure 10 1 Ea ea 0 EE 28 Search mask Simple VIEW rrsrvrvrrsrverrsrversrsrrersrsrrersrserersr
37. s m Quick search Selection via search mask Quick selection SWAN stores the last 5 recipients You can select the desired recipient directly from the list Last 5 recipients Click on the desired recipient u The selected recipient is entered into the field To Click on for further information about the selected recipient Last 5 Recipients 2 Mustermann Martin 2 Mustermann Werner amp amp Figure 8 2 Recipient selection quick selection Quick search Enter the field To and provide First name Last name Company or 9 User name User id of the desired recipient gt A list of suggestions is displayed when entering the first three letters 12 SWANenterprise SWANcloud 5 0 SSC Job tab New EDI Job To must CC email Name Mustermann Martin Project Mustermann Max Mustermann Maximilian Mustermann Max Addiional text Mustermann Peter Mustermann Werner Mustermann Werner Figure 8 3 Recipient selection Quick search Click on the desired recipient The selected recipient is entered into the field To Add other recipients if desired Click on oO to get information about the selected recipients Selection through search mask Select search directory Here you define the directory where you want to search for the recipient m Click on To gt The search mask is displayed with different search criteria First select the desired option fr
38. s gt Job lists User Manual V1 0 01 09 2013 9 Settings tab Swat 7 3 Delegation menu The delegation feature allows you to grant other users from your company access to your jobs You can grant temporarily limited rights for reading downloading and receiving a LU email for incoming jobs Info Every 6 months SWAN sends an email to all users who have set up one or more delegates This email contains all delegations of the corresponding user and a direct link to manage these delegations Activate the Delegation menu 5 Click on Add user F gt The Edit access settings menu is displayed gt Click on EP gt The search mask with the search criteria is displayed m Select a user with the search criteria Ts Click on 9 to select the desired user from the search results Edit the access settings and save the selection The access Is temporarily unlimited if you don t enter the field Valid until Jutgoing coming Settings Job lists The delegation function offers you the opportunity to allow other users of your company access to your jobs gt Users who are allowed to access your jobs lp Add user User Read Download CC email Valid until incl Actions re m E unlimited gt amp y ieee E Nov 29 2012 2 R Figure 7 4 Settings gt Delegation 10 SWANenterprise SWANcloud 5 0 ssc Job tab 8 Job tab On the job tab you can create and send jobs Activate the Job tab Welcome Lang
39. t Er ea 8 New job description of the input fields oerrvrvrnsrrerersrrersrsrrersrrerersrserersrserersrserersrnerersrnenn 11 JOD Status ICONS OG Eusebius eo Seg TS VS a 0 AE EE 29 SWANenterprise SWANcloud 5 0 ssc List of abbreviations List of abbreviations Abbreviation CFM Client Side Filemanager OFTP Odette File Transfer Protocol SWAN System for the Worldwide Exchange of Engineering Data URL Uniform Resource Locator PDF oo Portable Document Format User Manual V1 0 01 09 2013 V 2 Glossary So Glossary CC Email Info mail about the transmission of data in SWAN A CC email recipient only receives the information about the transmission but not the data CFM Client Side File Manager tool which is used by SWAN for uploading and downloading data ISO Image File Computer Me which contains a memory image of the content of a CD or DVD structured in ISO 9660 format The Odette File Transfer Protocol OFTP is a protocol for the direct electronic transfer of files between two communication partners OFTP It can be set upon different transport layers Version 1 ISDN B and D channel X 25 Version 2 TCP IP Internet Product distributed by SSC Services GmbH for the worldwide exchange of engineering data The subscription solution allows a cost efficient data exchange as Internet service SWANcloud mer nen which is available regardless of its location and without investments into IT
40. ta Sender Recipient Job no 120041 Generated incoming job 120042 Company SSC Senices GmbH Company SSC Senices GmbH Site SINDELFINGEN Site SINDELFINGEN Job status finished Department Department Project Test Name Name Created Nov 8 2012 1 04 52 PM E mail E mail Sending date Nov 8 2012 1 08 04 PM Phone Phone File with the size of 40 48 KB Figure 9 2 View Overview 26 SWANenterprise SWANcloud 5 0 ssc Here you see the events for the job 120041 Nov 8 2012 1 04 53 PM Nov 8 2012 1 05 53 PM Nov 8 2012 1 05 54 PM Nov 8 2012 1 06 00 PM Nov 8 2012 1 06 00 PM Nov 8 2012 1 06 10 PM Nov 8 2012 1 06 10 PM Nov 8 2012 1 06 11 PM Nov 8 2012 1 07 00 PM Nov 8 2012 1 07 02 PM Nov 8 2012 1 07 06 PM Nov 8 2012 1 07 10 PM Nov 8 2012 1 07 11 PM Nov 8 2012 1 07 11 PM Nov 8 2012 1 07 11 PM Nov 8 2012 1 08 00 PM Nov 8 2012 1 08 00 PM Outgoing and incoming tab Created Job with ID 120041 start Upload of job 120041 by user on machine PASWAN Testdateien Test01 docx end Upload of job 120041 Transferrate 397 0 kb s Start job processing Executing process step Prepare job Executing process step GZip Wait for asynchronous Processstep GZip Finish processing with status WAITING Start job processing Executing process step Engdat v2 Executing process step ExCatDQ Executing process step LocalSend Finish main processing of job 120041 with status FINISHED Dispatch job
41. u can delete the entries from the group New EDI job and reset them to the default settings Settings tab m Click on Reset job under the group Actions gt The entries in the input fields will be deleted and reset to the default settings 8 2 2 Templates You can create templates and select these for recurring send jobs Create new template Activate the Job tab Fill in the fields under New EDI job Click on Templates under Actions Activate Save template Select a name for the template and confirm with OK Actions New EDI Job Reset job To Templates Templates CC email Project Save template Manage and use template Template name Testtemplate Last 5 Recipients Additional text 2 Mustermann Martin a Mustermann Werner Figure 8 16 Create template Manage and use template Activate the job tab Click on Templates under Actions Activate Manage and use template Here you can v Search for templates v Delete templates v Select templates for a new send job 22 SWANenterprise SWANcloud 5 0 ssc Actions New EDI Job Templates CC email Project Save template Manage and use template Template name Last 5 Recipients Additional text Mustermann Martin Test template Mustermann Werner 3 Data gt Figure 8 17 Manage and use template 8 2 3 Default recipient Job tab If you have defined a default recipient it is automatically entere
42. uage Info Help Logout Here you can create and send EDI jobs Actions New EDI Job Reset job To Templates Default recipient CC email addresses Project CC email Last 5 Recipients Additional text amp Please select v No data selected Figure 8 1 Job tab 8 1 New EDI job area In this area you can select the data recipients CC email recipients and the data to be sent and provide additional information to the data recipient Field Description __ O o To Revipient ofthe data S Data source v SWANcloud only file system v SWANenterprise file system and other sources Table 8 1 New job description of the input fields Info The fields project identifier and additional text are optional and can be enabled or disabled through the settings menu The field Options is only available in SWANenterprise User Manual V1 0 01 09 2013 11 Job tab Suva 8 1 1 Select recipient Data recipients receive the data and are informed via email option with PDF data delivery note option that the data is ready for download Info Recipients within the own company or users within the portal solution SVVANcloud receive an email Recipients who receive the data via O54X dont get an email CC email recipients don t receive any data they are only informed via email with a data delivery note about the transmission There are several options for the recipient selection Quick selection last 5 recipient
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