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DATAMANAGER USER`S MANUAL

1. e Daily Card Sales Report This report shows a total daily sales report by card This report is sorted by date e Daily Journal Report This report is similar to the Daily Card Sales Report however it contains less detail It provides a record of sales where the sale occurred and how the transaction was paid based on your selected date e Daily Reconciliation Report This report displays the sale amounts by product based on a date you select e Daily Sales by Shift and Category Report This report displays the sales quantities and totals by Category based on a date range you select e Daily Shift Report This report displays the sales totals by location based on a date range you select e Discounted Sales Summary Report This report displays the discounted sales done per customer based on a date range you select e Discounts Given by Category Report This report displays the discounted sales done per category based on a date range you select e Enhanced Fuel Sales Report This report provides fuel transaction detail and totals for multiple sites according to the specified date range e Employee Charges Report This report displays the charges done by employee based on a date range you select e Fuel Sales by Date and Point of Sale Report This report displays the fuel sales done by location for the date range you select e Fuel Sales by Dispenser Product Report This report displays the fuel
2. eee0011 rpt Fuel Sales by Date e0023 1p Fuel Sales by Dispenser and Product eee0012 1pt GENERATING STATEMENTS 3 Next select Generate Statements from the Receivables Tab Kecervables Sales Keporing vin E Generate Friced Transactions Generate Finarce Charges A Payments amp Adustments 7 ot at ler dale I wouiles zen Invoice List 31 Generate Shatemerts Ef Generate Statements _ xj Beginning Date Is Ending Date Customer Specific 2199 2012 Pick Customers By Customer By Frequency Customers Selected 12953 FT Show Generated Statements coe e Beginning Date is Customer Specific See User Fields tab for more information e Ending Date is the last day of the statement period e By Customers Used to select specific customers 57 TRIPL TECHNOLOGIES e By Frequency Used to group customers See Ch 4 User Fields tab for more information e Show Generated Statements Displays statements when generation is completed Print statements through Reporting or click Reports List icon after generating Reporting Window lily Reparts List i Reports List 4 Double click on the Report titled Statements The statements can be viewed prior to printing by clicking the arrows at the top of the statement window Statements look like the example below OneTouch DataManager Connect Statements amp File Edit Custom
3. Button to assign an item Existing buttons show the text displayed at POS Empty buttons will have the text Button displayed instead 61 TRIPL TECHNOLOGIES 5 Fill in all fields Change the buttons appearance by selecting different font names sizes and the fore back colors Button 1 Bix m Preview m Properties Caption co FF 16 oz Change Picture Item Coffee 20 oz Font Name Microsoft Sans Serif Font Size 10 v Bold Iv Italic a Fore Color Back Color al Si Click on color boxes to change ls a Return Qty Prompt e Caption Text displayed on button at POS e item Click arrow to select inventory item sold when touched e Font Name Default system font is used Click arrow to change appearance e Font Size Default font size is used Click arrow to change appearance e Bold Italic Text enhancing options e Fore Back Color Default colors are used Click each box to change appearance e Isa Return Check this box to have item selected appear automatically as a return overring e Qty Prompt Check this box to prompt cashier for multiple quantities at time of sale 6 When finished click OK and repeat with the other buttons until the category is complete 62 TRIPL TECHNOLOGIES 7 Repeat process until merchandise is assigned to appropriate tabs buttons When finished the list looks similar to the example below
4. INVOICING STEP 1 GENERATE PRICED TRANSACTIONS Transactions are priced at the retail price on the date the sale occurred To apply discounts to these transactions you must Generate Priced Transactions 48 TRIPL TECHNOLOGIES 1 To perform this step click on the Receivables Tab and click Generate Priced Transactions Receivables Sales Reporting Win Ess Generate Priced Transactions i Generate Finance Charges Ex Payments amp Adjustments HA 6 te Invoi AT enerale Invoices nun Invoice List 31 Generate Statements ul AR Reports The following appears 3 E i Generate Priced Transactions Beginning Date Ending Date 9 1 2009 923 2008 10 27 21 AM Beginning Date for Ending Date for Quantity Pricing Quantity Pricing EN 2009 923 2008 10 27 21 AM Show Price Report Process Cancel 2 The beginning and ending dates indicate the range of transaction dates in the sales database that are to be priced The date fields can include an optional ending time NOTE Since time is an optional entry in both the beginning and ending date the pricing transactions routine will only price transactions between the values entered If an ending date includes 11 13 2005 with no time then all transactions up to 11 12 2005 at midnight will be included To include all transactions for the 13 the ending date needs to include the time Eg 11 13 2005 23 59 Sales between the dates entered ar
5. TRIPL TECHNOLOGIES DATAMANAGER USER S MANUAL DATAMANAGER USER S MANUAL All rights reserved No part of the contents of this document may be reproduced or transmitted in any form without the written permission of Triple E Technologies LLC The information contained in this document is subject to change without notice Although Triple E Technologies LLC has attempted to ensure the accuracy of the contents of this document this document may include errors or omissions The examples and sample programs are for illustration only and may not be suited for your purpose You should verify the applicability of any example or sample program before placing the software into productive use This document including without limitation the examples and software programs is supplied As ls The Triple E Technologies LLC logo and OneTouch DataManager are registered trademarks of Triple E Technologies LLC Other brand names or trademarks associated with Triple E Technologies products and services are trademarks of Triple E Technologies LLC All other brand names and trademarks appearing in this manual are the property of their respective holders Comments Please e mail all comments in this document to helpdesk e3tek com Triple E Technologies P O Box 2677 Post Falls ID 83877 Phone 208 777 9300 Fax 208 777 9304 TRIPL TECHNOLOGI ES e PREFACE AUDIENCE This guide is useful for users of the OneTouch DataManager This g
6. The Tax Information or Excise Tax Exemption Information tab is used to set Federal FET or State SET Excise Tax or State Sales Tax exemptions for each customer Select the Inventory Item that will include the exemptions and click the FET SET Sales Tax Exempt box necessary 31 The Customer Drivers tab is used to allow multiple drivers for a single card or multiple cards Enter the Driver Number similar to the Cards Pin 4 Last Name and First Name of each driver for this customer CUSTOMER VEHICLES The Customer Vehicles tab is used when there are multiple vehicles with one or more cards Enter the Vehicle and Description of each vehicle for this customer 32 TRIPL TECHNOLOGIES J USER FIELDS Add Customer x User Field Factor Account Invoice Frequency Invoice Sort POSCashierPrompt _ Statement Run Date OK Cancel The User Fields tab is used for information related to invoicing and other miscellaneous items See field explanations below e Factor Account This field is for third party accounting software account numbers e Invoice Frequency gives the option to setup individual customers on an invoice frequency options Daily Weekly BiWeekly 1 and 15 Monthly e Invoice Sort gives the option to organize the transactions by card number or vehicle number e POSCashierPrompt displays prompts for on account users e Statem
7. OR 1 Then Click on the ADD button CA lo 00 3s TRANSPORTATION INC 6000 0 13S TRANSPORTATION INC 14S FLOORING 14S FLOORING 18 S TRUCKING 83 S TRUCKING 14 amp I DISTRIBUTORS INC Akl DISTRIBUTORS INC 14 kJ EXCAVATING 14 kJ EXCAVATING ARM FARMS AM FARMS JAB CELECTRIC INC JAB CELECTRIC INC AM SYSTEMS INC You may also choose Add a Customer from the Customers menu 006000 006416 6416 8800 008800 10321 010321 010348 10348 010380 10380 10300 010300 597361 011770 27 TRIPL TECHNOLOGIES Customers Inventory Sales A Add a Customer Show the Customer List Gift Cards GS Edit Private Cards The following appears Add Customer 7 3 x Primary Information Private Cards Excise Tax Exemption Information Customer Drivers Customer Vehicles User Fields ltem Permits Name Customer Code Address Default Terms v Add City State Zipcode Category DEFAULT y Add Contact Information Description Credit Information Balance Credit Limit 0 00 Has Credit Limit 0 00 v Allow Charge Additional Information M IsGiftCardCustomer Finance Cho Exempt Sales Tax Exempt Validate Drivers Validate Vehicles Require PO Job Number for Customer OK Cancel 2 Enter Customer information in the fields provided Note Required fields are Name Custome
8. Reports List oj xj Report Title 1 Cigarette Volume Ligarett es receipts and adjustments Inventor Adjustments Inventor On Hand by Category Inventor Receipts Report Inventory Receipts Inventory Stock On hand TET e Inventor Stock On Hand Details Inventory Report Detail Inventory Stock On Hand Summary Inventory Report Summary 2 Select the desired report then click Show 3 To generate an accurate report the system will provide you with an Enter Parameter Values field Enter the beginning or ending date Enter Parameter alues xX Parameter Fields be Date From Date Discrete Value 13 2008 od DK Cancel 25 TRIPL TECHNOLOGIES 4 Once you have entered the desired parameters click OK to display report INVENTORY BARCODES Barcodes are printed on 3 x 10 label sheets for items with UPC codes 1 Select Inventory Barcodes Add an Item Show the Items List Inventory Receipts Fada Inventory Adjustments Change Prices Inventory Reports Rebuild Item Balances 2 Input quantity of barcodes per item to print 3 Click to Print Wistock Bar Code mA Category Stock No Description Quantity Taxable Grocery 049000018011 CHERRY COKE CS 24 2002 BTLEA Taxable Grocery 049000047547 CHERRY COKE ZERO CS 24 2002 BTLEA 20 Taxable Grocery 041710143502 CHERRY CRUSH 20 Taxable Grocery 041420743139 CHERRY SHARKS 20 Taxable Grocery
9. TECHNOLOGIES e Customer Pricing This function is covered in Chapter 5 e Customers This function is covered in Chapter 4 e Discount Codes This function is used to set up various discounts for use at the POS system Change Discount x Description DIESEL A ls This Discount for Employees ploy Categories Appled To Discount Discount Cey D Ama BEER LIQUOR CIGARETTES Oil Pkgd 8 3 ils No Tax P Oils Resale TBA Auto Acc 8 3 OR Cancel The description should be specific based on the types of products or the particular amounts In the example below customers who qualify for a DIESEL 5 discount receive 05 off the regular price for fuel The process for adding and editing discounts is the same as with the other functions previously discussed e Employees This function is used to create employees who are cashiers supervisors or managers These employees will use the POS system to perform daily sales and other typical POS functions 69 TRIPL TECHNOLOGIES d Add Employee x First Name SSN g Last Name Cashier Permissions Paid Outs Over Rings End Of Shift End of Day y d OK Cancel e First Name Employees First Name e SSN Employees Social Security Number e Last Name Employees Last Name e Cashier Employees cashier login number e Permissions Cashier permissions at the POS are s
10. coupons drive offs misc etc Add Other Payment Types J x Description OK Cancel e Paidout Reasons This function is used to create options at the register when cash is Paid Out for products deliveries etc Add Paidout Reason E x Description Require Description Paidin OK Cancel e Description Describe the primary reason for the monetary distribution e Require Description Force cashier to input additional information e Paid In Allows the Paid Out function to be used as a Cash In not related to sales Adds the cash to the drawer total at End of Shift e POS Configuration This function is covered in Point of Sale e Pricing Categories This function is covered in Accounts Receivable e Pricing Levels This function is covered in Accounts Receivable e Sales List This function is used to show customer sales and their status 71 TRIPL TECHNOLOGIES m Sales List Customer ar 1446318 1 3 2012 12 19 20 PM RESSLER TRUCKING INC JIM 1446253 1 3 2012 11 12 20 4M FISHER SAND amp GRAVEL 1446204 1 3 2012 10 13 52 AM POLLOCK TRANSPORTATION INC 1446199 1 3 2012 10 08 21 AM KUHN CATTLE COMPANY CLOVERLEAF 390 13 Posted 1446144 1 3 2012 8 54 094M J50IL amp TRANSPORT CO 1446126 1 3 2012 8 45 11 4M WALD ALFRED 4 amp KATHY 1446084 1 3 2012 7 46 30 AM STERLING PUBLIC SCHOOL 35 1445715 1 2 2012 2 47 14 PM POLLOCK TRANSPORTATION INC 1445694 1 2 2012 2 35
11. cp POS Product Code E ccToolkit enum Value cp Bit Position Product Limits 4 Diesel Dyed y B es Fuel Product Code g es CCH Product Code 9 K es Product Short Name DYE OK Cancel Numbers in figure above 1 FuelLink Product Code Used to export FuelLink Network transactions 2 CFN Product Code Used to export CFN Network transactions 3 cp POS Product Code 3 party i e Passport Saphire Radiant etc POS product code 4 ccToolkit enum Value Product specific value used for enforcing restrictions NOTE Select a ccToolkit value that accurately resembles the item 5 es Fuel Product Code used for Site Controller configuration ANDI NeXGeN 6 and 7 Three letter identifiers ex DYE for Dyed Diesel UNL for Unleaded gas etc 14 TRIPL TECHNOLOGIES Combos and Dependencies tab is where items are combined into a group to be sold as 1 item at the POS Add Item Xi PP 4 Include this item in combo 1 99 PREMIUM MIXED NUTS 8312 Knife d 2602 WD 40 0074488444519 NEW PRODUCT NEW PRODUC 1 G MOBIL DELYVAC 13005 15440 12 LUG NUT BOLT COVER 4P4CK 1G ATY XTREME 5W 40 1G MARINE XTREME TC W3 1G SHELL ROTELLA T MG SAE 15w40 1G SUPER TMS PLUS 1030 1G SUPERLUBE TMS 15W 40 1 GAL STRAWBERRY 1 GAL VANILLA 1 GAL ICE CREAM 1 LB FOODTRAYS 1 25 mini optics w pouch 1 5 METAL GRINDER 1012 HEAVY TARP 10 FUNCTION PLIERS MULTI TOOL ha OK Cancel Below i
12. 01 PM DICK S VACUUM SERVICE INC 1445684 1 2 2012 2 25 12 PM STRATA CORPORATION 1445600 1 2 2012 1 04 04 PM MID DAKOTA TRANSPORT 1445555 1 2 2012 12 22 01 PM POLLOCK TRANSPORTATION INC 1445523 1 2 2012 11 46 06 M BERG SUZETTE L 1445511 12272012 11 31 52 AM OLSONJAMES 1445487 1 2 2012 11 00 16 AM KUHN CATTLE COMPANY CLOVERLE Q Delete 1445406 1 2 2012 9 34 41 AM SOUTH CENTRAL GRAIN 1445361 1 2 2012 8 26 06 AM SWANBERG CONSTRUCTION INC 76 30 Posted 1445024 1 1 2012 1 35 06 PM POLLOCK TRANSPORTATION INC 357 38 Posted 1444933 1 1 2012 11 20 21 AM POLLOCK TRANSPORTATION INC 285 19 Posted 1444582 12 31 2011 2 56 46 PM POLLOCK TRANSPORTATION INC 277 43 Posted 1444549 12 31 2011 2 13 49PM BERG SUZETTEL 26 50 Posted 1444421 12 31 2011 11 40 42 AM WHITMAN SCOTT 4 amp VALERY E 5 53 Posted 1444348 12 31 2011 9 54 58 AM SOUTH CENTRAL GRAIN 23 17 Posted 1444304 12 31 2011 8 41 53 AM POLLOCK TRANSPORTATION INC 264 54 Posted 1444259 12 31 2011 2 44 454M SOUTH CENTRAL GRAIN 39 83 Posted Edit Close Individual sales can be displayed by either a Right Click and Change or by selecting and then clicking the Edit button Items for the sale will be displayed but NOT changeable e Sites This function is covered in Site Management e Term Codes This field will include all the options for customers who pay invoices on terms such as Net 30 or Net 60 MA Terms Codes Of Days Description Discount 4 Discount ants Applies ML A
13. LLC to assist you with getting your payments e Price Change History Report This report displays the product prices for the date range you select e Private Card Fuel Sales by Dispenser Product This report displays the fuel sales done by dispenser and location based on a date range you select e Private Card Listing This is where you are able to view your customer s card assignments e Private Card Sales by Card This report provides a list of card activity which is sorted by date e Private Card Sales by Product This is a list of each account and card usage which is sorted by date e Private Card Sales Report by Card and Date This report provides you a detailed accounting of sales sorted by card and date e Private Card Sales Report by Card Number This report provides you a detailed accounting of sales sorted by customer and card number e Private Card Sales Report by Customer This report displays a list of private card sales sorted by customer e Private Card Sales Summary Report by Category This report displays a summary of the private card sales sorted by category e Private Card Sales Report Summary by Product This report sorts sales by product and date e Register Shift Report This report is a duplicate of the register shift report that prints from the register to give you a detailed sales account per register for the date range you provide e Sale Detail by Category Report
14. Receivables eeeDO31 rpt Payment Details Report Receivables eeeDl064 1pt Payment History Report Receivables eee0055 rpt Prepaid Card Status Report Sales eee0054 rpt Private Card Listing eee0039 rpt Private Card Sales by Card eeel032 rpt Private Card Sales by Product eeel033 rpt Private Card Sales Report by Card and Date eee0043 rpt Private Card Sales Report by Card Number eeeDD47 rpt Private Card Sales Report by Customer eee0052 rpt Private Card Sales Report Summary by Product eee0034 rpt Private Card Sales Report Summary Page eee0035 rpt Sales Detail by Category Report Sales eee0019 rpt Statements Receivables eee0042 rpt 2 Select the Invoice Preview from the reports list A date selection screen appears as shown Enter the same date range that you entered when generating priced transactions You may also select the invoice frequency if needed 50 TRIPL TECHNOLOGIES Enter Parameter Yalues ES Parameter Fields Ending Date InvoiceFrequency What is the begining date Discrete Value 23 201 0 E Cancel TE Date 10 7 2009 technologies Invoice Preview Page 1 of 89 eeeD045 rpt v 2 5 Printed for the Dates of 1 7 2009 To 10 7 2009 A To Z Builders Original Discounted Original Discounted Site Date Descrip tion Qty Price Price Amount Amount Frontier Fuel 3 CP000394 09 03 2009 Midgrade Fuel 4 679 2 689 2 689 12 58 12 58 Frontier Fuel 3 CPO00394 09 03 2009 Midgrade F
15. Select Add to access the Adjustments Table Inventory Adjustments Category Find ltem lle s a ra 3 The date will automatically fill Select a category and the Stock UPC code etc will fill with the appropriate information Select the Adjustment Reason 4 Apply the adjustment or save your information for application at a later date NOTE You can easily find and select any item by using the Find Item option 19 TRIPL TECHNOLOGIES CHANGE PRICES Change Prices option can be accessed under the Inventory Tab or by clicking on the icon located on the toolbar Inventory Recevables Sale EA Add an item ERP show the Items List yh Inventory Receipts Inventory Adjustments iS Change Prices WOMEN Change Prices The following appears a Inventory Pricing loj x imit Items Ey Categor Vendo Tre Beye age Liquidator od Find tem UPC Coce Curent Relail OnHand CurentCosl hew ost New Retail F nnn F Ninn Jeverage MOCHA MIX 0 00 C 000 1 Access the different Items by selecting either a category or a Vendor Once they show on the screen as in the above figure you can select the price you wish to change and do so accordingly When finished click Update to complete the process e Category Select the Inventory Category to be edited All the Inventory items related to this category will display in the rows below e New Cost Enter
16. TRIPL TECHNOLOGIES To access the Quick Menus start by selecting Table Maintenance from either the File Menu or the Toolbar 8 OneTouch DataManage File Edit Customers In f Sites S 4y BI y Table Maintenance Table Maintenance A PA or B m 1 Double click Quick Menus or highlight and click OK WA Table Maintenance E Select table POS Configuration Private Card Types Purchase Order status Codes Gluck Menys Terms Codes Units of Measure Users Vendor Categories Vendors ag OF Cloze Quick Menus list will display options available for tabs on each POS In the example below Fountain and Coffee are listed under DRINKS Buttons provide rapid sales of high volume items such as drinks and deli items or items and services without barcodes 2 To Add a Quick Menu tab click the Add button EE Quick Menus TES TT Name Caption Fountain and Coffe DRINKS _ Fried Meats FRIED MEATS Fried Snacks FRIED MISC Grilled Snacks GRILLED MISC T Ice Cream Treats ICE CREAM Merchandise Coupons COUPONS Miscellaneous MISC Store Services STORE SERV Add Close 60 TR TECHNOLOGIES e 3 Name the group of items for each Tab A Menu Page Fountain and Coffe DRINKS e Name Extended description of the POS Tab Only used in DataManager e Caption Text displayed at POS during normal operations 4 Click a
17. The second way to enter opening balances is to enter a manual sale with an inventory item of Balance Forward Entering the beginning balance this way allows you to apply finance charges and payments against these transactions Begin by adding an inventory item with the description of Balance Forward see Vendors and Inventory for these steps After adding the item use Sales Entry to perform a sale for this item Sales can be back dated if necessary 38 TRIPL TECHNOLOGIES Perform the invoicing steps in this chapter after entering opening balance sales This will generate invoices for all new customers and allow for posting of payments and finance charges PRICING CATEGORIES Pricing categories creates a list of inventory items and or inventory categories which will be grouped together and given a single price level for a customer For example a price category might be grocery items In this category you list the grocery items in your inventory Or you could list the grocery items separately Another pricing category might be fuel Within this category you list the fuel items to be discounted To access Pricing Categories open Table Maintenance and scroll down to Pricing Categories as shown below Table maintenance NE Select table Customer Categories Customer Pricing Customers Export Definitions Inventory Categories Inventory tems Invoice List Fric Pricin
18. entered TRIPL TECHNOLOGIES CUSTOMER CATEGORIES Customer Categories are set up to keep track of the types of customers that are making specific purchases at your store and assist in product trends analysis To access the Customer Categories start by selecting the Table Maintenance icon from either the File Menu or the toolbar GH Table Maintenance E Select table Customers Discount Codes Employees Esport Definitions Inventory Categories Inventor Items No Sale Reasons Other Payment Types OR Close 1 Highlight and double click Customer Categories or click OK The first time you log into Customer Categories it will be blank B Customer Categories O xj pesan Default 2 Click on the Add button to enter a type of customer Add Customer Category X Category is a type not a name Description This should be Construction labeled according to how you will want to sort your customers by type The Customer TRIPL TECHNOLOGIES 3 Click OK when finished Continue adding categories until all types of customers have been entered Customer Categories F iok TRIPL TECHNOLOGIES VENDORS AND INVENTORY SETUP To properly add Vendors and Inventory be certain you have established the necessary categories in Category Setup VENDORS Each Vendor entry contains the supplying companies name address and contact information Co
19. limits and show top selling items Neglecting to keep up to date on Inventory Receipts will make it impossible to have a current correct Inventory Report 1 Select Inventory Receipts Inventory Receivables Sal E Add an Item EY show the tems List NA amp Inventory Receipts Inventory A4cjustbments S Change Prices Inventory Receipts list appears of xi OS PAYOICE a 1 2 Initially it will be blank Click Add to access the following screen 17 TRIPL TECHNOLOGIES MM Inventory Receipts x Invoice Vendor Category Date 03 08 2012 Add Taxable Grocery gt Add Find Item ltems Add a New ltem Category Item Stock t UPC Code TERE e dl Cases Oty Case ie ads Dis Pte New Retai ies ee Ext Amount Taxable Groce 100 GRAND 02800033 02800033345 0 3800 0 6900 00 00 44 93 Taxable Groce 100 GRAND BAR BX 361 502 02800020 02800020630 0 4100 1 0900 00 00 62 39 Taxable Groce 100 GRAND BAR KING SZ BX 24 02800020 02800020660 1 0300 1 5900 00 00 35 22 Taxable Groce 1602 HOT CUP BX 750 15 SLY 50758108 50758108443 71 8800 0 0000 00 00 00 00 Taxable Groce 20 oz Pop 20 20 1 4900 1 4900 00 00 00 00 Taxable Groce 2002 Powerade LemonLime 04900000 04900000369 0 7600 1 1900 00 00 36 13 Taxable Groce 3 HOT DOGS 00000000 00000000635 2 1900 2 1900 00 00 00 00 Taxable Groce 3 MUSKETEERS BX 362 1302 04000000 0 0 4800 1 0900 00 00 55 96 axable limn Mi K B
20. option to select an individual customer to invoice NOTE Hold control key to pick multiple customers e By Frequency gives you the option to select a frequency Example weekly monthly etc After filling out the selection screen click the generate button Once the invoices have been generated correctly the following appears DataManager x Invoices have been generated Choose Invoices from the Reports Menu to print them 52 TRIPL TECHNOLOGIES INVOICING STEP 4 PRINTING INVOICES Once the invoices have been generated print them by clicking on the Reporting tab and highlight Reports List or click on the icon located on the toolbar E Reporting Window dl Reports List A list of available reports will be displayed Two invoice styles are available Invoice and Invoice Vehicle Format Double click on either version Enter Parameter Yalues x Parameter Fields Customer Account Number Invoice Cycle Invoice Aun Date Sort Invoices By Sort Transaction By Print Card List for which Customer Discrete Value Select the Invoice Run Date that corresponds to the date used to generate invoices The invoices that were generated in the previous step will be printed to the computers screen to be reviewed 53 TRIPL TECHNOLOGIES The invoices will look like the example below pw B amp fo y Tota 100 8 of 77 M 4 9 of 12 From Triple E Techn
21. options are on the right side of the screen Click and drag a Quick Menu to a button on the left This Caption is displayed on the POS Terminal POS 101 l X Sesesssssesssessssssseseestesesseeese Menu Header Name and Caption Merchandise Coupons COUPON Fountain and Coffe DRINKS Fried Meats FRIED MEATS Fried Snacks FRIED MISC Grilled Snacks GRILLED MISC Ice Cream Treats ICE CREAM Miscellaneous MISC Store Services STORE SERY To add an item to the Quick Menus for this Register drag an item from the list and drop it into correct location DRINKS FRIED MEATS To remove an item drag it from the Quick Menu display and drop it in the trash can below FRIED MISC GRILLED MISC ICE CREAM STORE SERY COUPONS LLL OK Cancel 3 To delete or change a Quick Menu click the button and drag to the trashcan in the middle This process is used for adding or updating buttons 4 Click OK when finished TABLE MAINTENANCE EXPLORING THE TABLE MAINTENANCE After setting up the initial functions of DataManager you can explore its many features and recording details This section will outline each area of the program and how to customize it to your business 67 TRIPL TECHNOLOGIES TABLE MAINTENANCE The Table maintenance menu will give you access to most of the functions needed The activities listed in Table Maintenance can be used for looking u
22. report displays a 30 60 and 90 day A R balance by customer e Finance Charge Report This report provides a list of customers associated with finance charges for the specified date range e On Account Report This is a record of payments received on each customer s account which is then sorted by date e Payment Details Report This report displays the payments done by customer for a date range you select e Payment History Report This report provides a list of payment and adjustments for the specified date range e Invoice Preview After you run priced transactions you will be able to preview your invoices for accuracy e Invoices This is where customers invoices are printed each time the invoicing procedure explained in the Point of Sale section is executed e Invoices Vehicle Format This report provides an alternative to the standard Triple E Technologies LLC invoice layout Specific to the vehicle information e Statements This is where customers statements are printed each time the statement procedure is executed as mentioned in Accounts Receivable 80 TRIPL TECHNOLOGIES SITE AND SYSTEM MANAGEMENT DataManager allows you to export Customer Sales data to other applications ADDING AND EDITING SITES 1 Select sites from either file sites or the sites button File Edit Customers In S Table Maintenance it Export Import Pa Page Setup Print Pr
23. sales done by dispenser and product based on a date range you select e Gallon Summary Report This report provides a breakdown of fuel types and totals for the specified date range e Hourly Sales Report This report provides hourly sale totals for the specified date range e Inventory Adjustment Report This report displays the inventory adjustments done e Inventory Receipt Report This report displays the inventory receipts done 78 TRIPL TECHNOLOGIES J e Inventory Stock On Hand Detail Report This report displays a detailed account of the inventory on hand per item e Inventory Stock On Hand Summary Report This report displays a summary of the inventory on hand per item e Loyalty Card Sales by Card This report displays the loyalty card purchases by card number e Loyalty Card Usage by Customer This report displays the loyalty card purchases by customer e Loyalty Card Usage by Customer and Card This report displays the loyalty card purchases by customer and card number e Other Payment Detail Report This report displays the sales done with an Other payment method e Paid Outs by Date and Category Report This report displays the paid outs done by a date range you select e Pending Settlements Report This report displays payments that were not sent out to Paymentech for one reason or another This will help you pinpoint issues with payments and allow Triple E Technologies
24. 10032414635049 Chessy Chicken Tortilla 20 Taxable Grocery 041420004575 Chewy LemonHead and Friends 50cents 20 Taxable Grocery 10032414615041 CHICKEN AND WILD RICE 20 Taxable Grocery 10032414608043 CHICKEN NOODLE 30 Taxable Grocery 000000008969 CHICKEN POT PIE BX 4 2 5LB 30 Taxable Grocery OO0000006668 CHICKEN STRIPS 30 Taxable Grocery 0110038034546604 CHICKEN STRIPS 30 Taxable Grocery 000237006858897 CHICKEN TENDERLOINS 30 Taxable Grocery 041168002642 CHICK 0 COMBO 30 Taxable Grocery 041168006404 CHICK O STICK BX 24 202 30 Taxable Grocery 041168606406 CHICK O STICK COUNTER DSP 30 ces Taxable Grocery 000000006422 CHILI BOWL 30 Taxable Grocery 000000006361 CHILI DOG 30 Taxable Grocery 000000006446 CHILI NACHOS 30 Taxable Grocery 798051224086 CHOC CANDY BAR Taxable Grocery 000086932486 CHOCO LOLLIPOPS Taxable Grocery 10010594401012 CHOCOLATE ICE CREAM Mix Tavshle Grace 102741499015 CHLICK WARAN CHIL hd Cancel 26 TRIPL TECHNOLOGIES CUSTOMERS Processing proprietary sales through the Triple E SiteController or CP720 requires the entry of Customers in Datamanager DataManager then allows for invoicing and or exporting of Customers transactions ENTERING CUSTOMER INFORMATION Proprietary customers are configured for proprietary cards or On Account purchases To begin Show the Customer List Customers Inventory Receiv B Add a Customer 3 Show the Customer List Gift Cards GS Edit Private Cards
25. 83 TRIPL TECHNOLOGIES 15 Write Down Server IP Address for VNC etc 16 View Dial up Networking 17 Wait for connection 18 Double Click on the Icon for VNC NC Viewer Connection Details Fa Mn Server AMAIS kI Cc Encryption Always Off About Options Cancel 19 Type in the IP Address for the dial up computers Obtained from above You should now see the desktop for the cp720 system DIAL UP SYNCHRONIZATION To synchronize site and server information through dial up 1 Open Data Manager on the server 2 Click on the Dial Up Synchronization icon o A A Window Help 3 Youcan select the Start Time for your synchronization on this screen to synchronize on a schedule To synchronize immediately press and hold CTRL key and click each site to synchronize Click the Synch Now button 8 Synchronization in 46671 seconds Defaults Start Time 01 00 ae How long since Date Time Sales How long since 7 1 Randy Mart Mt Jackson WA Thre 18min 12272070 00 40 11 hrs 5min Synch Mow Close 4 Click CLOSE to close the synchronization window NOTE For sync to run automatically later in the day night you MUST leave the window open 84 TRIPL TECHNOLOGIES EXPORTING ONETOUCH DATA This function is used to export sales and cardlock invoicing data for use in 3rd party accounting systems or Excel The Export option is accessible either
26. Categories are set up to classify the types of goods that are sold and are synonymous with inventory departments To access the Inventory Categories start by selecting the Table Maintenance icon from either the File Menu or the toolbar OneTouch DataManage File Edit Customers In i Sites y Fee Table Maintenance A A or B Table Maintenance 1 Highlight Inventory Categories and double click or select OK WH Table Maintenance E Select table Customer Categories Customers Discount Codes Erniployees Export Defnitons Inventor Categories Inventory bem Mo Sale Reasons Other Payment Types OR Close Initial box shows blank Inventory Categories TRIPLE 2 Click Add button to enter new inventory type GENERAL Add Inventory Category x General Site Specific Values Description Min Age to Buy a For items like beer and cigarettes enter Suggested G P 115 00 minimum age for MinAgeto Buy 0 customer to purchase POS will A prompt cashier for Cigarette Category age verification General Ledger Numbers Cost Of Goods Sales 51 025 31 015 OK Cancel SITE SPECIFIC VALUES 3 Enter tax rates Add Inventory Category 7 x 1 1E 23rd Conoco i 2 5an Jose Conoco 1 500 3 Broadway Conoco A 1 500 OK Cancel 4 Click OK when finished Continue adding until all inventory types are
27. E SALES SUMMARY Sales Reporting Window Sales List Sales Entry H amp G Credit Card Search Rebuild Sales Summary Ii Sales Reports Several reports in the system depend upon sales summary data stored in the OneTouch database The sales summary data itself is updated when sales occur Although uncommon it is possible that sales data becomes corrupted Running this menu option should be done at the direction of a technical support representative It is safe to run this option at any time It rebuilds the sale summary data from existing sale transactions NO OTHER SALES SHOULD OCCUR WHILE THE REBUILD IS IN PROGRESS NOTE This process can take more than an hour depending on the size of the database INVOICES AND STATEMENTS DataManager creates and stores transaction until the end of a given billing cycle at which time customer invoices can be printed and mailed In order to generate the correct information a number of steps must be completed before invoices can be printed The steps for customer invoicing are described in this section Since you will generate invoices regularly the examples shown here are based on an example of a bi monthly invoicing schedule Invoices are generated twice a month on the 1st and again on the 15th Finance charges may be applied to customers who have not made payments during the current billing cycle Statements in this example should be run on the first after generating invoices
28. Quick Menus ES nme ton Fountain and Coffe DRINKS Fried Meats FRIED MEATS Fried Snacks FRIED MISC Grilled Snacks GRILLED MISC Ice Cream Treats ICE CREAM Merchandise Coupons COUPONS _ Miscellaneous MISC Store Services STORE SERY Add Close The Quick Menu tabs must be set before the Point Of Sale POS features can be configured POS CONFIGURATION Each POS register must be configured with quick menu buttons printers and other hardware selections To access POS Configuration select Table Maintenance from the File Menu or Toolbar 8 OneTouch DataManage File Edit Customers In ESA S a Sites S Table Maintenance Table Maintenance A 5 or B 1 Double click POS Configuration or Highlight and click OK BH Table Maintenance E Select table No Sale Aeasons Other Payment Types Padout essa POS Configuration Private Card Types Purchase Order Status Codes I Quick Menus Terms Codes Units of Measure OR Close 63 TRIPL TECHNOLOGIES The POS Configuration list will either be blank or set up by Triple E Technologies Each POS register or Fuel Control Terminal FCT will need to be configured prior to operation Each POS or FCT will be displayed in the list la xi POS Descipion 101 Register 1 Register 2 Fuel Control Terminal 1 Fuel Control Terminal 2 SiteController PumplT oolbar Add Close 2 Click Add for a new entry T
29. R Card Number Odometer Driver Identifier Vehicle Identifier 1002768 fisi y y 6388468 Dozer Items _ Find 84984 Grader ane 894684 Loader Description Quantity Unit Price 4 1 000 3 929 Sub Total 3 03 Tax 46 TRIPL TECHNOLOGIES J Fill in all appropriate fields as seen below and then click Apply e Site Select an existing site to reference when posting the sale e Date Month day and year 00 00 0000 of sale This is automatically populated with today s date e Time This is automatically populated with today s date Enter the time of sale Optional e Customer Select the customer from drop down list e Discount Select the discount Optional e Card Number Select a card number Optional e Odometer Enter an odometer reading Optional e Driver Identifier Select an entry from the drop down box Optional e Vehicle Identifier Select an entry from the drop down box Optional e Items The Find button displays a list of inventory items Click one or more items by holding down the CTRL key then click Select These items are added to the sale Change the quantity and or the unit price if needed When all items quantities and prices are entered click the Apply button The sale is posted to the customers account and another sale can be entered Click Close when finished 47 TRIPL TECHNOLOGIES J REBUILDING TH
30. S DRAK CHOC Milt N4ANNNNONONANNNNNNSANF EL OL 503901 Uh i ARS Sub Total 0 00 Discount Total 000 Discount 000 Misc Charges To Receipt Total 0 00 a Dp ON mMm MA Dn Receive Save Cancel 3 To show alist of items select a Vendor OR a Category Only products associated with the Vendor or Category selected will be listed for receiving The example above shows items for the Taxable Grocery inventory category 4 Enter information in all applicable fields Once the information is entered you can choose either to receive the information or Save it for application at a later date 5 Clicking Receive prompts you to print items received Click Yes or No Inventory Receipts displays your receipt in chronological numeric order 6 Tochange print or delete receipts right click to access these options Inventory Receipts 7 O xj a Receipt E E of terns lneoce 18 TRIPL TECHNOLOGIES INVENTORY ADJUSTMENTS Adjust OnHand quantities of Inventory Items due to shrinkage waste or other reasons See chapter 7 for details on how to enter these Reasons 1 Select Inventory Adjustments from the Inventory Tab Inventory I Receivables Sales Add an Item j y Show the Items List wi Inventory Receipts Inventory Adjustments The following table appears on the screen Inventory Adjustments AA eae 2 Initially it will be blank
31. This report provides transaction detail according to the specified date range and inventory categories available e Sales by Category and Payment Method This report displays the sales done by category and payment method for the date range you provide e Sales Cost and Margin by Vendor amp Category This report displays the total cost and margin per vendor based on a date range you provide e Sales Tax Collected Enhanced Report This report displays the sales tax collected by category for a date range you provide e Sales Tax Summary Report This report displays a summary of the sales tax collected by category for a date range you provide 79 TRIPL TECHNOLOGIES J e Sales with Overridden Prices Report This report displays a list of the sales done where the price was overridden based on a date range you provide e Synchronization Status Report This report displays the last sync dates for sites that are on OneTouch synchronization e Top Sellers Report This report displays the quantity and prices sold by category and item sorted by greatest amount sold to least amount sold INCLUDED WITH A R PACKAGE e 8849 FET SET Volume Report This report outlines the details associated with tax exempt customers for the date range you select e A R Customer GAS OIL History Report This report displays the fuel quantity and dollar totals by customer for a date range you select e Aged Trial Balance This
32. before any other data is entered VENDOR CATEGORIES Vendor Categories are set up to monitor and track the suppliers of goods that are resold at the facility To access the Vendor Categories start by selecting the Table Maintenance icon from either the File Menu or the Toolbar OneTouch DataManage File Edit Customers In Sites d Table Maintenance i Table Maintenance OR Table Maintenance x gt TRIPL TECHNOLOGIES 1 Highlight Vendor Categories and double click or select OK al Table Maintenance El Select table Purchase Order Status Codes Quick Menus Terms Codes Transaction Categories Transaction Types Units of Measure 2 The first time Vendor Categories is accessed the only category setup will be the Default Category To add a new category click on the Add button E vendor Cateoa eT estan Default Add Close 3 A box will open with a blank field Enter the type of vendor S Add Yendor Category xl The Vendor Category D is a type not a name Description To avoid misnaming a cue category think of what is supplied not who supplies it OR Cancel TRIPL TECHNOLOGIES A 4 When all Vendor Categories have been entered the list should look like this E vendor Categories Description TBEERALIQUOR i a ca e TRIPL TECHNOLOGIES INVENTORY CATEGORIES Inventory
33. current cost in the New Cost box This can be done as often as needed or backdated to allow for re pricing of invoices e New Retail Enter current retail in the New Retail box This can be done as often as needed or backdated to allow for re pricing of invoices e Effective Date Enter the date this cost was first effective e Effective Time Entered in military time Midnight being 00 00 20 TRIPL TECHNOLOGIES Fuel products on dispensers supporting cash credit pricing will note new fields below Inventory Pricing saca Jure y SHG nencen SOME te EE Fuel DIESEL 1 DLI 506 55 0 0000 4199 0000000 BOT 1437 2 Fuel ROAD MASTER DIESEL wooo agaa E oon N2 a 37 3 Fuel Diesel 2 DL2 187 50 31790 38290 3 8290 0000000 TI je 37 4 Fuel UNLEADED FUEL UNL 28875823990 83 9990 33990 222220000000 03 01 12 Hee 37 5 Fuel SUPER UNLEAD FUEL e Pa eee es el lle E a 6 Fueli DYED DIESEL DYED 000 80 0000 ID Pt New Cash Price Enter price here for cash pricing 21 TRIPL TECHNOLOGIES SETTING FET AND SET RATES FET and SET rates are generally set at the category level see Category Setup Inventory Categories Deseretion Ll Antifreeze O Fuel weapon Gas Coupon _ __ Misc Grocery Coupon es 1 Show list and click edit to change category 2 Change FET rate for fuel categories on general tab Change Inventory Ca
34. des you the flexibility to set up differing price levels and categories for the customers who will be using the Cardlock or Customer charge system Price Levels enable you to extend tiered pricing to customers at either a cost plus or retail minus pricing structure Additionally you may set gallon level requirements for customers to obtain additional discounts Pricing Categories are used to set discounts for similar types of items or products The following sections describe opening balances price levels and other initial setup requirements BEGINNING BALANCES Existing customers with an outstanding balance should be handled first Two ways exist to enter beginning balances the first allows the entry of a balance that is the total due post payments or adjustments for this amount This opening balance amount will not be subjected to finance charges This opening balance amount is carried as part of the total balance Enter adjustments for each customer using the Payments and Adjustments option of Receivables to set this Opening Balance 3 Customer Payments and Adjustments a lol xj Customer Date 3 TRANSPORTATION INC 03 15 2012 Check Ref Num Description Opening Balance Amount Balance not including uninvoiced transactions Remaining mount Applied 0 00 0 00 6 533 45 Apply Close Enter a Description an amount and check the Adjustment box Click Apply when done
35. e used to determine the quantity purchased for customers with quantity based discounts 3 Click Process to price transactions for the given date range It may take several minutes for transactions to process When finished a box appears that notifies the process has completed Click OK xi Pricing Process complete 49 TRIPL TECHNOLOGIES INVOICING STEP 2 THE INVOICE PREVIEW Before generating invoices display the Invoice Preview to verify all customer pricing 1 Click the Reporting option and highlight Report List or click on the icon located on the tool bar Sales Reporting Window duel gt A a a g gt dl Reports List r Reports List The following appears Wl Reports List Report Title d Category Report Name 8849 FET SET Report Receivables eeeDD65 rpt Aged Trial Balance Receivables eee 0062 rpt Credit Card Reconciliation Report Sales eee0036 rpt Credit Card Transaction Report Sales eee0005 rpt Credit Card Yolume amp Charges Report Sales eeeDD44 1pt Daily Card Sales Report Sales eeeDD3 1pt Daily Journal Report Sales eeeD022 1pt Enhanced Fuel Sales Report eeeDD23 1pt Finance Charge Report Receivables eeeDD41 1pt Gallon Summary Report eee0038 rpt Hourly Sales Sales eeeD029 rpt 2 Invoice Preview Receivables eeeDO45 rpt Invoices Receivables eeeDD40 rpt Invoices Yehicle Format Receivables eeeD063 1pt Loyalty Card Sales by Card H Sales eeeDD46 rpt On Account Report
36. en DataManager on the server 2 Select Sites icon 3 Double Click the site you would like to connect to 4 Click the tab Synchronization Settings idit Customers Inventory Receivables Sales Reporting Window Help 5 3 a 9 ois gt al Y Sites Change Site Primary Information Synchronization Settings w Synch Group Retry Attempts Dial Up Phone Number Last Synchronization Dates Customers Sales Inventory Meters OK Cancel 82 TRIPL TECHNOLOGIES 5 Copy the phone number 6 Close DataManager 7 Double Click the OneTouch Dial Client icon on the desktop 8 Paste or type in the phone number to the site 9 Click Dial 10 Click No when prompted to make phone number permanent A e OneTouchSync 3 nts CP720 System Optio ter untitled Ext Connect OneTouchDialClient 11 Right click on Network Places 12 Click Properties to view settings Device Name Zoom 56K Data Fax Dualmod Device Type modem Server type PPP Transports TCP IP Authentication MS CHAP 2 Compression none PPP multilink framing On Server IP address 10 0 0 150 Client IP address 10 0 0 151 Ene TouchDialClient connected LAN or High Speed 1 Local rea Connected E A wmxnet3 Et Local rea Connected Cah vmxnet3 Et daja 13 Click Status 14 Click the Details tab
37. ent Run Date allows customer to choose date for statements to run ITEM PERMITS To restrict products for specific customers such as farmers government entities or other groups use the Requires Permit feature in inventory Click the Item Permits tab then select the restricted product to allow here 33 TRIPL TECHNOLOGIES Add Customer E xj Primary Information Private Cards Excise Tax Exemption Information Customer Drivers Customer Vehicles User Fields ltem Permits ltems listed below require permits to be purchased Select any items that this customer has the proper permits to purchase ROAD MASTER DIESEL OK Cancel Click OK when finished SORTING CUSTOMERS Sort Customers by one of these methods Double Click a column to sort or Right Click a column to sort Then click Ascending or Descending order A y Sort Ascending Fa t A Sort Descending CHANGING CUSTOMER INFORMATION To change the information for an existing customer 1 Double click the row that the customer s information appears on right click the row and click Change or 2 Select the row and click Edit at the bottom of the window CUSTOMER NOTES Correspondence or other types of contact with customers can be tracked using the Notes tab Enter information in the space provided 34 Change Customer 03 05 2012 Jennifer Customer would like 10 additional cards for n
38. ers Inventory Receivables Sales Reporting Window Help miej 2 e el o 7 ui l M4 o7 gt ES amp h z Totar32 100 32of32 Customer Westring Statement Date 12 8 2009 555 Main Street Salt Lake City UT 99999 Date Tran Type Descrip tion Charges 11 12 2009 Sale Invoice 2020 includes 2 transactions between 10 16 09 and 10 17 09 24 00 11 23 2009 Sale Invoice 2035 includes 3 transactions between 11 02 09 and 11 02 09 286 20 A start 6 wy cpController 3 ccEngine Es OneTouch DataMana BE QVE 11 24 am 5 Click the printer icon to print Statements 6 Click the envelope with arrow icon to export Statements to PDF Excel or other format 58 TRIPL TECHNOLOGIES POINT OF SALE POINT OF SALE FUNCTIONS DataManager is designed to integrate areas of business into one easy to use program The point of sale functions include set up of Quick Menus which display on the registers and the Pump toolbars as well QUICK MENUS The Quick Menu buttons are assigned to items for quick sales These buttons can be customized independently for each POS unit Quick Menus are set for items purchased frequently and items with no barcode All items are listed using the find items button Quick Menu tabs are on the left side of the screen Buttons assigned to Inventory Items for that tab are displayed to the right Below is an example of the Buttons listed under the Hot Keys tab 59
39. et here o Paid Outs Allows Cashier to pay out cash to vendors or suppliers Over Rings Allows Cashier to refund items sales without a supervisor End of Shift Allows Cashier to perform the End Of Shift function End of Day Allows Cashier to perform the End Of Day function Other Payments Allows Cashier to perform the End Of Day function O O O 20 e Export Definitions This function is covered in Site Management e Gift Cards This function is covered in Customers e Import Definition This function is covered in Site Management e Inventory Adjustments This function is covered in Vendors and Inventory Setup e Inventory Categories This function is covered in Category Setup e Inventory Items This function is covered in Vendors and Inventory Setup e Inventory Receipts This function is covered in Vendors and Inventory Setup e Invoice List This function is covered in Accounts Receivable e No Sale Reasons This function is used to open the cash drawer for any reason the Manager might deem These reasons are tracked whenever the drawer opens The cashier activity report includes this and other activity 70 TRIPL TECHNOLOGIES Add NoSale Reason i x Description OK Cancel e Other Payment Types This function is used to create options at the register that allow the cashier to process a specific amount for a sale These would be non standard payment types such as
40. eview da By or a Exit Frontier Fuel 2 CPODO397 Frontier Fuel 3 CPODO394 Frontier Fuel 4 CP000398 Frontier Fuel 5 CPODO395 Frontier Fuel 6 CPODO391 Frontier Fuel 7 CPODO388 Frontier Fuel 8 CPODO393 Frontier Fuel 9 CPODO385 Frontier Fuel 12 CP000396 test North Sedan Cardlock 105 Dalhart TX Dalhart Office Cardlock 109 Dalhart TX Keener Oil 117 Stratford TX Borger North Cardlock 121 Borger TX Johnny s Express 163 Dalhart TX Pampa Warehouse CPODO399 205 TX Frontier Fuel Company 99999 Dalhart TX 3 All sites and or the Home Office site appear Click ADD for a new site To change existing sites double click the site name The following appears x Primary Information Synchronization Settings Site Name Site Number Server Name Broadway Conoco 1 E SITEDOO 3 Address Type Street Name cr720 X City State Zipcode Post Falls jo 83854 E Cancel 4 Make changes as needed Click the Synchronization Settings tab 81 TRIPL TECHNOLOGIES 5 Enter zero in all fields unless site is dial up then click OK Change Site E Primary Information Synchronization Settings Synch Group Retry Attempts Dial Up Phone Number 0 o 10 Last Synchronization Dates Customers Sales Inventory Meters OK Cancel 6 Click OK when finished CONNECTING TO A DIAL UP SITE To connect to a site through dial up 1 Op
41. ew vehicles E 02 15 2012 Jennifer Customer sent payment last Friday via USPS for outstanding amount Click Add when done with the note Click OK to close CUSTOMER INVOICES To find the paid or unpaid status of invoices for a customer click the Invoices tab All invoices in the customers account are displayed Q zwam SS eomma 28 on Click OK to close 35 TRIPL TECHNOLOGIES SEARCHING CUSTOMERS Search Customers by entering text in the search box Customers _ O o xj koep J e p r aF F KOEPPLIN RUSSELL L amp LUCINDA 492700 KOESER MARK 492720 KOFFLER ALLAN amp FRANCINE A 492740 KOFFLER LARRY L 492747 KOFFLER LAWRENCE E 492743 KOFFLER MARTY 492750 KOFFLER MATT G amp RUTH 492754 KOFFLER MICHAEL 492760 KOHLALLAN J 492900 KOHLJOSEPH J amp DOROTHY A 492925 The List jumps to the Customer if found EDIT PRIVATE CARDS Click on Customers then Edit Private Cards to show cards in numerical order Customers Inventory Sales B Add a Customer 2 Show the Customer List GIFE Cards 3 Edit Private Cards 36 TRIPL TECHNOLOGIES Find customers by card number or change cards for many customers at once Edit Private Cards 10 x p Rites Description i Odometer Driver Vehicle Vehicle Fill Interval Set Limits Product Required Number Required Required Req
42. g Levels Sites 39 TRIPL TECHNOLOGIES 1 Double click Pricing Categories The following appears Description Gasoline Diesel All Fuel Dyed Diesel 2 Click ADD to add a new Pricing Category To edit existing categories highlight the category and click EDIT or Double Click Edit Box Pricing Category Maintenance x Description Diese Inventor Categories Inventory bens Pe Diesel Ultra Low Sulfur Diesel E The description helps define the purpose of the category e g All Fuel Products or Diesel Only Select a category from the dropdown Inventory Categories or individual items from the dropdown Inventory Items e g if you use Diesel as your description you would select individual items instead of the Fuel category on the left side 4 When finished click OK 40 TRIPL TECHNOLOGIES PRICING LEVELS Pricing Levels are used to create discounts for customers based on quantities purchased and dollar figure based on cost or price Select Pricing Levels in Table Maintenance xi Select table Customer Categories Customer Pricing Customers Export Definitions Inventory Categories Inventory tems Invoice List Pricing Categories 1 Click OK to open The following appears ENEE lol decian 3 Cent a mployee ie ost Plus 05 41 TRIP TECHNOLOGI LEO 2 Double click a level l
43. h a single card e Validate Vehicle Check this if you require Vehicle Validation e Require PO Job Number for Customer This is used in the Triple E Technologies LLC POS System ASSIGNING CARDS TO CUSTOMERS Click the Private Cards tab to assign cards to a customer Add Customer Click this tab after entering Primary Information for new customers or while editing existing customers The following appears Y Add Customer d x Primary Information Private Cards Excise Tax Exemption Information Customer Drivers Customer Vehicles User Fields ltem Permits Customer Cards D i Pin Pin Odometer Driver Vehicle Rio Fill Tran eral 2et Product escrip TPED Number Required Required Required a Limit Limit Merval Limits Restrictions v Select Pin Label Odometer Labet OK Cancel Card Number This is a unique numeric value The system ignores leading 0 s so a card numbered 00504 would be entered as 504 When card is not unique Datamanager will display an alert This field is required NOTE Maximum card number length is 9 29 TRIPL TECHNOLOGIES OR I Description This field is used when printing reports or exporting data to associate a card with a driver or vehicle Pin Required Pin Number To prompt customers requires that their cardholders enter a pin check this box and assign a pin to the card If the Pin Required f
44. hanged fields do not modify the positions of existing fields New fields need to be added to the end of the layout Start End FieldName Position Position Length sTranNumber 1 9 9 8 sTranDate 10 17 MMddYY 4 sTran Time 18 aA hhmm sHose 22 ZZ 1 sPump 23 24 2 8 sQty 25 32 9999 999 sVehicleldentifier 33 38 6 7 sPrice 39 45 999 999 7 sExtPrice 46 52 999 999 sCategoryDesc 53 112 60 sCardNumber 113 121 9 sStockNumber 122 151 30 sDescription 132 211 60 sOdometer 212 220 9 6 sDiscountAmount 221 226 99 999 5 sDiscountPercent 221 231 9 999 6 sTaxRates 232 231 99 999 sCategoryID 238 246 9 sSaleDetailID 247 255 9 sCardDescription 256 315 60 sTrack2Data 316 355 40 sCustomerCode5 356 360 5 sDriverldentifier 361 368 8 sVariableData 369 378 10 sDriversLicense 379 388 10 sSaleDetailStockNumber 389 398 10 sPOSSaleldentifier 399 409 11 sInvoiceNumber 410 418 9 8 TRIPL TECHNOLOGI ES e sSiteNumber sShiftNumber sSaleTotal sCustomerCode sFuelLinkProductCode sDiscountExtPrice 419 424 427 435 455 459 423 426 434 454 458 466 88 5 3 3 99999 99 20 4 3 99999 99 TRIPL TECHNOLOGI ES e CONTACTING TRIPLE E TECHNOLOGIES Contact Triple E Technologies Customer Service at 208 777 9300 or at helpdesk We3tek com e Customer Service is open Monday Friday 7 A M 5 PM PST e After hours support is available with an extended service package e De
45. ick the Suspend Finance Charge box to prevent the selected invoice from being included when generating finance Charges 55 TRIPL TECHNOLOGIES GENERATING FINANCE CHARGES To apply finance charges 1 Select Generate Finance Charges from the Receivables menu The following appears ft Generate Finance Charges fot Rite E i a Sales Reporting Wine E Generate Priced Transactions a Generate Finance Charges E Payments amp Adjustments Fla a te Invoi enerate Li yvoices En Invoice List 31 Generate Statements did AR Reports 03 08 2012 56 TRIPL TECHNOLOGIES DataManager only applies finance charges to unpaid invoices older than the dates specified in the Balances older than field Finance charges are NOT applied to adjustments or previously charged finance charges The system default finance charge setup in system options can be changed for this instance if needed The system will delete any finance charges generated within up to and including the value entered in the Days to Delete field 2 Once you have entered the information in the applicable fields click Process To preview the finance charges generated you can select the Finance Charge Report from the reports list WlReports List Report Title Category Report Name eee0016 rpt 16 Daily Shift Report Discounted Sales Summary eee0082 rpt Discounts Given by Category p h
46. ield is checked a Pin Number must be entered Odometer Driver Vehicle Required If a customer requires that their card holders enter and track Odometer Driver or Vehicle values check these fields Fill Tran Limits Cards can be restricted by setting gallon or dollar limits based on specific intervals Only one type of limitation may be used in conjunction with an interval selection Fill Limit This field determines the maximum amount for a single transaction in gallons If this field is used select an Interval for this limit Tran Limit This field determines the maximum amount for a single transaction in dollars f this field is used select an Interval for this limit Interval This field determines the period set for Transaction or Product Limits This field is required to enforce fill or tran limits Set limits This field allows you to select inventory items that this customer will be allowed to purchase They will only be allowed to purchase the items selected If this field is blank the customer has no restrictions Product Restrictions This will list the allowed items To clear the list of restrictions right click the field then click Clear Limits Active This field determines if the card can be used The field must be checked for the card to be used Declining Balance Gift Cards the following two fields are used to set a balance that declines as the card is used This balance or am
47. information e Stock can be any numeric or alphanumeric combination you chose e Description Describe the item for sales purposes e Category Used to group products by department e Use Category Tax Values Check this box to use the taxes setup in the category e Requires Permit Check this box to require Customers purchasing this product to have a permit on file e Is This Item a Gift Card Check this box if this item will be sold as a Gift Card e Receive in Cases If you receive this item in cases make sure the box next to Receive in cases is checked Enter the quantity of individual units per case e Default Vendor Normal Supplier for this product e On Hand Amount use the proper unit of measure which best applies This may be by gallon by case or by each item e Cost Current cost of item at time of entry e Retail Price Current Retail Price at time of entry 12 TRIPL TECHNOLOGIES Tax Information Tab is where site specific tax rates are entered for items not taxed at the category level Add Item AAA BE im E owt 2 Broadway Conoco 37 San Jose Conoco m m o oo O oo XRef Values tab is where cross reference inventory values are configured 13 TRIPL TECHNOLOGIES Add Item General Site Tax Tables Ref Values Combos and Dependencies Fuel Link Product Code 1 12 CFN Product Code L
48. isted to make changes Price Level Maintenance Oty Required Coste Price a NENAS 3 To add a new price level click ADD Pricing Levels M ES 3 Cent L Employee EC cose The following appears Price Level Maintenance 42 TRIPL TECHNOLOGIES J The description helps explain the purpose of the discount e g Four Cent or 04 PRICING METHOD e Basic for basic entry recommended method for all users e Advanced advanced method that includes creating formulas to separate pricing through simple algebra structures e g x 04 where x is the reatail price e Quantity Required The minimum quantity a customer must purchase to receive the discount This field is optional If quantity is O zero or blank discounts will be given on all purchases see Customer Pricing to set this up e Cost Use this field if price level discounts are added to the inventory cost e g An item costs 2 899 per gallon and the Cost amount is 0 1000 10 cents the price for customer transactions with this price level will be 2 999 per gallon e Price Use this field if price level discounts are subtracted from the retail price e g An items retail price is 3 599 and the Price amount is 0 1000 10 cents the price for the customer transactions with this price level will be 53 499 A negative amount can be entered to add different types of taxes
49. lick OK to add Vendor 10 TRIPL TECHNOLOGIES BEVOOI COCA COLA 1200 Cox AUTO TRADER CHPOOS FRITO LAY 1400 HOSTESS 1500 JD CORP CONOCO CONOCO Edit Close 5 Click Close when finished You can also go back and add new vendors at a later time by following the same steps INVENTORY DataManager allows Inventory items to be entered in the system and will track sales receipts and will provide you the ability to manage prices or perform inventory adjustments To list inventory items either click Inventory and Show the Items List OR Click toolbar box with the package be Add an Item Inventory Show the Items List A Inventory Receipts EJ OR There will be no inventory listed upon initial login 1 To add inventory click the Add Button lol xi o TO eso Ska On Hand Cos etal 11 TRIPL TECHNOLOGIES GENERAL TAB Add Item x General Tax Information Ref Values Combos and Dependencies UPC Code Stock Description Category Ste z Aal O iava D my Qty Case Default Vendor Receive in Cases 0 Add Current On Hand Cost Retail Price 0 00 0 00 0 00 OK Cancel 2 Enter the information requested for each field e UPC Code This 8 or 12 digit number is found on the item generally below the barcode If the item you are entering does not have a barcode contact the vendor for this
50. ls NET10 000d OOo 72 TRIPL TECHNOLOGIES J e Vendor Categories This function is covered in Category Setup e Vendors This function is covered in Vendors and Inventory Setup 73 TRIPL TECHNOLOGIES PAYMENTS AND ADJUSTMENTS When customers make payments or require adjustments to their account these functions are done in the Receivables section of DataManager POSTING CUSTOMER PAYMENTS AND ADJUSTMENTS When a customer is making a payment or needing an adjustment to their account access the Payments and Adjustments screen from the Receivables menu You can also click the Payments icon on the toolbar Receivables Sales Reporting wir a Generate Priced Transactions Generate Finarce Charges 3 E E Payments amp Adjustments sl Ez Customer Payments and Adjustments Customer Date 4 amp A CONSTRUCTION 1123 2070 Check Ref Num Description Amount Adjustment Apply Credit Balance Invoices to Pay Paid Invoice Type Orig Amt StilDue Amount Invoice Date 3400 59 3400 59 o oo 11 23 2010 Balance not including uninvoiced transactions Available Credit Remaining Amount Applied 900 47 5 045 12 0 00 0 00 e Customer Select customers from the drop down list or type in the customer name Customer field will auto fill as you type 74 TRIPL TECHNOLOGI ES I Date This field uses the current date but can be cha
51. nged to post payments or adjustments to a different date Check Ref Num This field is the check number or reference number of the payment or adjustment NOTE The check ref num is a numeric field If a check reference number includes alphabetical characters use only the numeric portion Description This field is the text that appears on the customer s statement Available Credit This field will not display unless the customer has a credit balance o If the customer has a credit any amount up to and including that credit balance can be used towards a payment of any outstanding invoice in the transaction history Enter the amount of credit to be applied in the Apply Credit Balance box If you have additional payment that needs to be applied to cover the balance enter that value in the Amount box Amount This field is the dollar amount of the payment or adjustment o The Amount entered in this box will automatically apply to the invoice at the top of the list If the payment amount entered needs to be applied to a specific invoice click the gray Invoice or Amount box to rearrange After entering a payment before clicking apply TAB over to see what invoices the payment is being applied to Adjustment If this payment is an actual adjustment to the customer s account rather than a payment of invoices checking this box will allow a simple adjustment to be made NOTE When entering a payment or adju
52. ntact information can be phone fax numbers email addresses etc To access the Vendor entry field start by selecting the Table Maintenance icon from either the File Menu or the toolbar OneTouch DataManage File Edit Customers In or Po lable Maintenance Select table Purchase Order Status Codes Quick Menus Sites Terms Codes 1 Highlight Vendors and double click or click OK TRIPL TECHNOLOGIES 2 First instance shows no Vendors Click Add button 3 Vendor information box will open Enter Company Name Address and other information for the supplier on the General Tab GENERAL TAB When entering contact info put the number or address and use the description for what the contact is Add Yendor l x General Reorderina Primary Information Company Name Vendor Code Coca Cola BEvOO1 Address Category P 0 BOX 1111 BEVERAGE y Add City State Zipcode POST FALLS ID 83877 Contact Information 208 777 9304 Distribution Center OK Cancel Vendor codes are numbers or alphanumeric combinations that you create to identify your suppliers When assigning vendor codes it is advised that a sequential system is used In the example above a code of BEVOO1 is used for a beverage vendor for a candy vendor it would be CANOO1 Another option is to use numbers only and group the types of vendors by either the first or last digit in the code 4 C
53. o change the setting highlight the entry and click Edit The following appears 64 TRIPL TECHNOLOGIES J General Quick Menus POS Identification POS Number itl Description Register 0000 Display Scanner Port 3 Final Delay Scroll the More Menus Credit Card swiper Port Fore Color Back Color E E Click on boses to change Pedestal color Receipt Printer Printer Port Default Receipt Receipt Printer Cuts Paper Paper Cut String Pole Display Allow Commercial Receipt Pole Display Port 0 Open For On Account Payments Open For Check Payments Open For Credit Card Payments Open For Other Payments Cancel 3 Enter the required data POS IDENTIFICATION DISPLAY Number Identifier of the POS FCT Any alphanumeric combination is used Description Describe the POS FCT For Example North Register or Main counter register or Register 1 Final Delay The amount of time in seconds before the cash drawer opens after a completed sale Scroll More Menus Causes the advanced options menu to scroll open slowly Unchecked causes the menu to open immediately Fore Color Back Color This is the field that controls the display on the register Change the colors by double clicking on the boxes RECEIPT PRINTER Printer Port Name of port that connects to printer Default Receipt DataManager prints commercial and retail receipts Each point of
54. ologies 106 E 10th Ave Post Falls ID 83854 Bill To Westring 555 Main Street INVOICE Salt Lake City UT 99999 Customer Account 2589 Page 2035 11 23 2009 NET 10 For Card Trans POSRecept Location 330034 Triple E Technologies 330034 Triple E Technologies 330034 Triple E Technologies Totals For Card lq 4 5of7 Total 8 mea jr gt W or tring Date Time 11 02 2009 09 50 11 02 2009 09 50 11 02 2009 09 50 8 of 77 355 Main Stout faltLada City UI 99999 Fee ee eet Baloe Summary teeter eeeee Pro duct Darel Midgrade Fuel Unleaded Fel Tora k Quantity 000 23 00 25 00 99 000 Amount 074 H IS 7 50 266 20 Vehicle s Descrip tion Trane Dace Dec 1Iimer2009 0950 1122009 0950 1Iimer2009 0950 Dicad 2 Tke Rel MidgiodeFud Qoleaded Fuel Sub Total Descrip tion Midgrade Fuel Diesel 2 Undeaded Fuel TERMS NET 10 Qty 28 000 46 000 25000 Total Qiy 99 000 ttt Tax Summary tttteee Du crpton Federal Del Stat Disel Fudozal Mid grado Fuel Stat Midgrade Fuel Fodozal Unloaded Fel Stat Unleaded Fol Tree 3 alo 2770 2 930 99000 Amount 34 23 127 42 7450 235 20 Ore Tree 30l0 370 1 930 Tax Ami 000 0500 000 Org Ameoune 84 22 12 42 74 50 Please pay from thisinvoice Each invoice can be viewed by using the arrows at the top of the window Click the printer icon to print Invoices Invoice T
55. or fees to a customer s purchase NOTE If using as a discount do not place a negative sign in the value it is hard coded as a negative by default e Percent Off Use this field if a percentage of the extended amount of an item is calculated for the discount e g The quantity is 10 000 gallons the price is 2 569 and the extended amount is 25 69 If the price level discount is 10 the discount for the sale would be 2 57 making the amount due 23 12 43 TRIPL TECHNOLOGIES CUSTOMER PRICING Customer pricing is where entries from Price Levels and Pricing Categories are combined to create specific pricing for each customers Locate Customer Pricing in Table Maintenance Select table Customer Categories Customer Pricing Customers Export Definitions Inventory Categories Inventory Items Invoice List Pricing Categories Pricing Levels Sites iF D E Premium Standard Farms 2 Ifthe purpose is to set pricing for a new customer click the ADD button 44 TRIPL TECHNOLOGIES I 3 Inthe ADD mode click the down arrow to select a Customer Customer Pricing Levels o Pricing Categoy Price Level C tC tsts SESCSC C G OF Cancel 4 Select a pricing category then select a price level Each category must have a price level 5 Enter all discounts for this customer If a customer has one price level for fuel and another price level for groceries select
56. otal Orig Price 3010 2770 2980 Orig Amount 84 28 p 12742 7450 Prie Amount 3010 3428 2770 174 2980 7450 Total Amt 286 20 Account Humber 2589 Invoice Date 11232009 Invoice 2035 Invoice Amount 286 20 Hxemprione Summary D cription fono mi Bite D riwer Odom ecer Tuple E Techo d ogia Tuple E Techo daga Tuple E Techo doga 286 20 Click the envelope with arrow icon to export Invoices to PDF Excel or other format 54 TRIPL TECHNOLOGIES PREPARING STATEMENTS Each time statements are prepared finance charges can to be applied or excluded from those customers accounts that have unpaid invoices To exclude invoices from being subject to finance charges perform the following steps INVOICE LIST The list shows invoices for customers the paid status and other information To suspend finance charges prior to the generation of statements do the following 1 Select the Invoice List from the Receivables Menu The following appears Invoice List Customer 4 2 Ge Receivables Purchasing Sales Re E Generate Priced Transactions m Generate Finance Charges Payments amp Adjustments HA G te Invoi enerate invoices m Invoice List 31 Generate Statements yrs AR Reports Invoice O x Suspend Finance Charge 3 ELE Ee oF 0 00 No 2 Select an invoice from the list and click Edit 3 Cl
57. ount is the maximum amount the card can purchase These purchases can be billed for after the fact declining balance card or pre paid gift cards Each transaction is subtracted from the balance When the balance reaches 0 00 the card is turned off Balance If Use Balance is checked the amount shown needs to be a positive dollar amount To reset a card with a zero 0 balance put a positive dollar amount Use Balance This field should be checked to use the dollar amount in the Balance field Uncheck this box to set cards to normal status Is Loyalty This field is used in the Triple E Technologies LLC POS system and is used to give discounts at the pump when using a credit card Card Type This field is used to determine if the card being used will be a Stand Alone card or a Driver or Vehicle card if using a dual card system The default is blank and this option works just as Stand Alone if nothing is selected In Use This system field keeps Gift Cards from being used at more than one pump at a time Users of the application should never update this value without assistance from Triple E Technologies LLC Customer Support To make cards inactive in the system Uncheck the Active box and enter INACTIVE in the Description field This will make the card un useable 30 TRIPL TECHNOLOGIES Click the OK button to apply the changes or additions to the database TAX INFORMATION
58. p information or adding and editing The Table Maintenance icon is located in the File menu and on the Toolbar 5 OneTouch DataManage Eile Edit Customers In m Sites i a ro i F Table Maintenance i ar Table Maintenance A Y Of B Select the option you want to see and either click OK or double click the description pi Table Maintenance A Select table Adjustment Reasons Bad Check Names Customer Categories Customers Discount Codes Employees Export Definitions Inventory Categories Inventory len OK Cloze e Adjustment Reasons This function is used when performing inventory adjustments due to shrinkage or other reasons Initially this area will be blank and will need to be set up Some examples are Damaged or Out of Date There are 3 options labeled How To Apply to Inventory Select whether this Reason is for adding to subtracting from or replacing the current stock on hand S Edit Adjustment Reason How To Apply To lneentory f Subtract From i Add To E Replace Existing OF Cancel e Bad Check Names This function is used to enter names of customers who have passed bad checks When transactions take place at the Triple E POS sales that are paid by check are validated against this list If a check name at the POS matches the list the cashier is alerted e Customer Categories This function is covered in Chapter 2 68 TRIPL
59. r Code and Category More information is required for invoicing and statements e Name Enter Company or Customer name Enter names using this format last name first name Names are sorted alphabetically so consider entering individuals using this format e Customer Code Enter Customers account number e Default Terms Set the payment terms for customer payment if using the Triple E Technologies LLC A R package o Add terms by clicking ADD button e Category Enter a category if you want to categorize your customers Click ADD next to the field to add new categories e Contact Information Enter information relevant to the customer including e mail phone numbers and point of contact e Has Credit Limit Check this box to use the credit limit field 28 TRIPL TECHNOLOGIES e Credit Limit Enter the amount of initial credit available if using the Has Credit Limit option e Allow Charge When using Triple E Technologies LLC POS system un checking this box will deactivate the account and will not allow any of the customer s cards to be used e IsGiftCardCustomer This is only relevant for our point of sale system It will mark the customer as a Gift Card customer and will allow cards to be used as gift cards e Finance Chg Exempt Check this box to make customer exempt from finance charges e Validate Driver Check this box to require Driver Validation o Used in multiple pin number validation wit
60. r codes For each report select the appropriate parameters by highlighting the description and entering the correct data at the bottom of the window If the parameters are date related select a beginning date and an ending date for the report Enter Parameter Yalues x Parameter Fields Ending Date Beginning Time Ending Time What iz the begining date Discrete Value i 1 2005 e 77 TRIPL TECHNOLOGIES J AVAILABLE REPORTS e Available Gift Card Balances Report This report displays the gift card balances by customer and card number e Credit Card Reconciliation Report This report shows individual card purchases by any combination of date customer number and or sales detail e Credit Card Transaction Report This report shows individual card purchases by any combination of date customer number and or sales detail e Credit Card Volume amp Charges Report This report allows you to view individual card volume and charges e Credit Limit Report This report displays the customer account number balance limit open credit and percentage of credit limit by customer e Customer Activity Report This report displays the Sales and Payments Adjustments done per customer based on the date range you select e Customer Drivers List Report This report displays the drivers assigned to each customer e Customer Pricing and Discounts This report displays the pricing that is set per customer
61. s an example of an inventory list Each item listed will have a Category Description Stock Current OnHand quantity Current Cost and Current Retail prices To edit existing items either double click the item loxi Cenex Gift Card 000000006132 POA Credit Cards 000000008822 DIESEL 1 DL1 169505 50 Diesel 2 2717188 00 ROAD MASTER DIESEL 2242703 00 Prepaid Fuel 189 00 UNLEADED FUEL 241 0084 00 SUPER UNLEAD FUEL 909689 10 Fuel Coupon 000000007900 251 76 Gas Discount 000000007320 66331 76 Gas Disc 4900 75 69 MOLYPLEX 500 NLGI 2 045579060642 11 00 BLUEGUARD 500 NLGI 2 045579040545 8 00 ML 365 NLGI 2t 045579061021 9 00 GREASE 14 Or highlight and click edit 15 TRIPL TECHNOLOGIES Inventory Items Cenex Gift Card POA Credit Cards DIESEL 1 Diesel 2 ROAD MASTER DIESEL Prepaid Fuel UNLEADED FUEL SUPER UNLEAD FUE Fuel Coupon Gas Discount Gas Disc MOLYPLEX 500 NLGI 2 BLUEGUARD 500 NLGI 2 ML 365 NLGI 2t GREASE Q Delete 0000000061 32 ET 00 000000008822 4 00 DL1 169505 50 DL2 2717188 00 RM 2242703 00 PREPAY FUEL 189 00 909689 10 000000007900 251 76 000000007320 66331 76 4900 75 69 045579060642 11 00 045579040545 5 00 045579061021 9 00 14 Or right click item and click change 16 TRIPL TECHNOLOGIES INVENTORY RECEIPTS Inventory Receipts will keep track of products received report on reorder
62. sale terminal can be set to only print one If none is chosen for this field there will be no receipt automatically printed The user would need to elect to print a receipt at the end of the transaction Receipt Printer Cuts paper Check this box if the printer cuts the receipt paper Paper Cut String This field should only be changed by a technician 65 TRIPL TECHNOLOGI EC e Allow Commercial Receipt Check this box for customers requesting commercial receipts SCANNER e Port Port number for UPC scanner connection CREDIT CARD SWIPER e Port Port number for the credit card swiper connection CASH DRAWER e Port Port number for the cash drawer connection e Open For different payment methods Check all that apply e On Account Payments Drawer opens for customer charges e Check Payments Drawer opens for Check payments e Credit Card Payments Drawer opens for CC payments e Other Payments Drawer opens for coupons or other methods of payment See Table Maintenance for more on this topic POLE DISPLAY e Pole Display Port Port number for Pole Display connection ASSIGNING QUICK MENUS TO THE REGISTER Quick Menus can now be assigned to each POS terminal 1 Inthe POS Configuration option click the tab labeled Quick Menus POS E Em x General POS Identification POS Number 101 Description Register 66 TRIPL TECHNOLOGIES 2 Quick Menu tab
63. scribe the problem s to Customer Service Customer Service will assist you in getting the problem resolved 89
64. stment it needs to be the opposite of what you want it in the account Example An adjustment entered as 150 00 would add 150 00 to the account balance 75 TRIPL TECHNOLOGIES J e Invoice History O O O 0 0 O Paid This column will reflect whether or not this invoice is going to be paid by the payments entered above A Yes indicates that this invoice will be completely paid a No indicates that this invoice will not be paid at all and Partial indicates that some of this invoice will be paid Invoice Invoice number generated in the generate invoice process Type The type of invoice generated This could either be blank indicating a normal invoice or display Finance Charge Still Due The amount still due on the invoice after payments are applied Total This is the total of the amount of the invoice or transaction Amount The amount to pay towards this invoice Invoice Date This is the date the invoice was created If a customer pays more on their account than the total of the invoices the remaining amount will be posted to the customer s account as a credit balance 76 TRIPL TECHNOLOGIES REPORTS DataManager is able to report a variety of information regarding customers receivables and sales figures This chapter provides a description of each report available To access the reports list click the Reporting Tab and highlight Reports Lis
65. t or click on the icon located on the Toolbar Reporting Window Report Title 8949 FET SET Volume Report A F Customer GAS OIL History Report Aged Trial Balance Available Gift Card Balances Credit Card Reconciliation Report Credit Card Transaction Report Credit Card Yolume amp Charges Credit Limit Report Customer Activity Report Customer Drivers List Report Customer Pricing and Discounts Daily Card Sales Report Daily Journal Report Daily Reconciliation Report Daily Sales By Shift and Category Daily Shift Report Discounted Sales Summary Discounts Given by Category Employee Charges Finance Charge Report Fuel Sales by Date and Point of Sale Fuel Sales by Dispenser and Product Gallon Summary Report Hourly Sales Inventory Adjustments Inventory Receipts Report Inventory Stock On Hand Details di Reports List Receivables Receivables Credit Cards Credit Cards Credit Cards Sales Sales Sales Shifts Receivables Sales Sales Sales Inventory Inventory eeel071 rpt eeeD062 1pt eeeD0 2 1pt eeeDO36 rpt eee0005 rpt eeeD044 rpt eeeD076 1pt eeeDO 0 rpt eeel075 rpt eeeDO 3 1pt eeeD037 rpt eeeD022 1pt eeeD081 1pt eeeDO53 rpt eeel016 rpt eeeD082 1pt eee0011 1pt eeeD0D9 rpt eee0041 1pt eee0023 rpt eee 001 2 rpt eee0038 rpt eee 0029 rpt eeeD021 1pt eee0020 rpt eeeD010 rpt Most reports ask for a set of parameters to base the report on This varies from a date range to custome
66. tegory Code A 22 TRIPL TECHNOLOGIES 3 Change SET rate by clicking the Site Specific Values tab The following appears chanys Inventa Category Code CA a E 231d Conoco 2 Broadway Conoco a oe B 0 2530 3 San Jose Conoco 4 Change SET rates for sites in different states here Click OK when done Some taxes are specific to single items such as Dyed Diesel Select item to edit DOD 0 00 68910 0 00 xi i n FUEL 189 00 0 00 0 00 187 50 ENEE 9 00 1 94 3 24 w NOTE FET and SET rates can only be changed to items belonging to a fuel category If rates aren t visible check inventory category to ensure the Is Fuel Category box is checked 23 TRIPL TECHNOLOGIES Bring up items by either double clicking the item or highlight then click Edit pe Change Item peo oes SSS reae MR ais m Bi Po ee 24 TRIPL TECHNOLOGIES INVENTORY REPORTS Inventory Reports are key to inventory awareness Keeping the Item s List Inventory Receipts Inventory adjustments and Inventory prices updated assures accurate reporting capabilities Inventory Reports are located under the Inventory option Inventory Receivables Sales TA Add an Item y Show the Items List paa Inventory Receipts Inventory Adjustments S Change Prices rie Inventory Reports Rebuild Item Balances 1 Click to access the following table
67. the first pricing category and price level then the second NOTE It is possible to give multiple price levels for the same pricing category Doing so will result in larger discounts given during the re pricing of transactions If pricing for a customer changes the same screen is used to edit customer pricing e g if a customer is no longer eligible for a discount highlight the category to be deleted and use the DELETE button on the keyboard If all categories for a customer are deleted that customer will no longer be listed under Customer Pricing To EDIT an existing Customer s pricing highlight the customer and click EDIT or double click the customer 45 TRIPL TECHNOLOGIES SALES ENTRY The Sales Entry screen permits users of the DataManager system to manually enter sales into the system for a manual ticket from a point of sale or a manual ticket from a fuel transaction It allows the user to manually key in the details of a transaction so that it can be added to a particular customer s invoice If your customers have a prior relationship with your business it may be necessary to input a current balance on their account Click on Sales Entry under the Sales Tab Sales Reporting Window Credit Card Search a Rebuild Sales Summary l Sales Reports The following appears fz Sales Entry x Site le 23rd Conoco Date Time Customer Discount 3 8 2012 10 07 am CENEX TRUCK TERMINAL G
68. through the File option or the Toolbar File Edit Customers a Sites a A Reporting Window Help S Table Maintenance at Site Configuration iL ult k tj Export NOTE This is the default export in DataManager Triple E Technologies LLC can customize this layout or design a new export based on your specifications 1 Select the layout that you wish to use to export a Export OneTouch Data Export Information Save Exported Data to E Replace file if it exists T Put Field Names into 1st Row Cancel 2 Click the box to select the file location destination of the exported data 85 TRIPL TECHNOLOGIES Save Data To ax Seve in a EETechnologies e 1 ex Fae 3 History E Desktop REPLDATA e Mu Documents nz hy Computer y Pe z Za File name Seve e Save as lype Text Fixed Length txt bd Cancel My N nl P Ze 3 Make all other necessary adjustments and click SAVE then click RUN 4 Enter dates using this format MM DD YYYY for the range of data to export 5 Once the Export is complete a small screen appears click OK 86 TRIPL TECHNOLOGI ES e TRIPLE E TECHNOLOGIES STANDARD LAYOUT Triple E Technologies LLC uses the following as its standard export layout When exporting data the file created is a fixed length layout NOTE Since this is a fixed length export it s critical that new or c
69. tomer The invoice preview is intended to be used as a review tool You should review the transactions especially those that should receive discounted prices to ensure that the proper discounts are given At this point since the transactions are not permanent if a customer s pricing is not correct you can correct the pricing and regenerate priced transactions This can be done as many times as necessary until the report displays the information correctly 51 TRIPL TECHNOLOGIES INVOICING STEP 3 CUSTOMER INVOICING Invoices provide customers with an accurate explanation of charges against their account The next step in invoicing is to select Generate Invoices from the Receivables Tab Receivables Sales Reporting Win i Generate Priced Transactions j Generate Finance Charges Payments amp Adjustments LIE Fig cera voes O ana Invoice List 3 1 Generate Statements i AR Reports NOTE This should be done immediately following generating priced transactions and the final review of the invoice preview The following appears E Generate Invoices This will generate Invoices for un invoiced transactions through the date and time you choose below Through DateTime 1 232201 1 1 Al Phi Invoice Aun Date 11 23 2010 Pick Customers By Customer By Frequency Customers Selected 1031 Show Generated Invoices e Backup Database Generate Cancel e By Customer gives you the
70. uel 11 604 2 689 2 689 3120 31 20 Frontier Fuel 4 CP000398 0904 2009 Unleaded Fuel 13 523 2 589 2 589 3501 35 01 Frontier Fuel 4 CP000398 09 07 2009 Unleaded Fuel 13 942 2 589 2 589 36 10 36 10 43 748 11489 114 89 Ag Co Dick Winings Original Discounted Original Discounted Site Date Descrip tion Qty Price Price Amount Amount Frontier Fuel 3 CP000394 09 02 2009 Unleaded Fuel 20 723 2 589 2 589 53 65 53 65 20 723 5365 53 65 Alexander Robin Original Discounied Original Discounted Site Date Descrip tion Qty Price Price Amount Amount Frontier Fuel 8 CP000393 09 01 2009 Miscellaneous 1 000 15 980 15 980 15 98 15 98 Frontier Fuel 8 CP000393 09 01 2009 Miscellaneous 1 000 15 980 15 980 1598 15 98 Frontier Fuel 8 CP000393 09 01 2009 Tax 1 000 2 640 2640 264 2 64 Frontier Fuel 8 CP000393 09 04 2009 Unleaded Fuel 23 760 2 399 22099 5700 54 62 Frontier Fuel 8 CP000393 0905 2009 Miscellaneous 1 000 50 980 50 980 5098 50 98 Frontier FuelX8 CP000393 09 05 2009 Tax 1 000 4210 4210 421 421 Frontier Fuel 8 CP000393 09 08 2009 Miscellaneous 1 000 50 980 50 980 50 98 50 98 Frontier FuelX8 CP000393 0903 2009 Tax 1 000 4210 4210 421 4 21 Frontier FuelX8 CP000393 0909 2009 Unleaded Fuel 21 341 2 399 2299 51 20 49 06 This report is a summary of all customer transactions that have been priced between the beginning and ending dates selected for each cus
71. uide is your primary source of information for using the OneTouch DataManager GETTING STARTED WELCOME TO DATAMANAGER OneTouch DataManager is designed for ease of use and compatibility It provides users with a simple and consistent interface for maintaining data in the OneTouch Databases as well as printing reports and or exporting data The purpose of this chapter is to describe the steps required to begin using the CP720 unit and DataManager program at a given location This manual includes instructions for adding Users Customers and Cards to the system as well as other functions to manage receivables Getting started in DataManager is easy Click the start button and select the Programs menu Highlight the OneTouch menu and click on the OneTouch DataManager icon to open the program P Programs j Accessories P Documents A E OneTouch DataManager fy Settings t LS Startup gt Search 7 2 Help TI RUM Ep Shut Down Start TRIPL TECHNOLOGIES CATEGORY SETUP DataManager keeps records of Vendors Inventory and Customers This information is used for reporting purposes as well as restocking and inventory pricing In order to process sales receipts and inventory DataManager must be set up to accept vendors inventory and customers This chapter will explain how to set up the individual categories It is vital that the categories for Vendors Inventory and Customers be established first
72. uired Restrictions Select 1438 Z S LANDSCAPING Z S LANDSCAPING 999175 ZUBKE DELVIN ZUBKE DELVIN 999100 ZUBKE LARRY A amp KYIA BETEZUBKE LARRY A KYA BET 999192 ZUEGER ARTHUR ZUEGER ARTHUR 999280 ZUEGERJOHN C amp LAUREN IZUEGERJOHN C LAUREN K 999758 ZUERN EDWIN F amp LOUISE J ZUERN_EDWIN F LOUISE J 999762 ZURAFF JORDAN A ZURAFF JORDAN A 999770 ZURAFF LOREN E amp LISAM ZURAFF LOREN E LISA M 938752 ZUSPANN CHARLES w ZUSPANN CHARLES W 999766 ZUTHER SCOTT J ZUTHER SCOTT J 999774 ZUTHER TERESA M ZUTHER TERESA M 305170 ZUTHER ZANE Z amp FRANCES ZUTHER ZANE Z FRANCES 503353 ZZ KREITER_LEVI amp MARILYN KREITER LEVI MARILYN 654310 22 0 DONNELL STEVEN 22 0 DONNELLSTEVEN 721530 Z2 RETTINGER RANCH INC Z2 RETTINGER RANCH INC 411352 ZZ SHAFER ELVA M ZZ SHAFER ELVA M 879844 Z2 TERGESON NEWELL Z2 TERGESON NEWELL E E E E SiS SSS SS 8 S 8 S 8 SS SS Be Read Oe Me aad ed a a ed ST a a YM MO a a TS Sa y YM You can also add private cards in this window Place the information in the areas as normal and select the button Get Cust to select the customer that the card will be placed under When you are finished click on OK to apply the changes 37 TRIPL TECHNOLOGIES J ACCOUNTS RECEIVABLE The A R functions of DataManager are used to produce Cardlock invoices and statements for customers transactions The A R system provi

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