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Staff Handbook 2015-2016 - Quality Education Academy

1. L Substitute teachers should receive appropriate orientation including a review of the Acceptable Use Policy and Guidelines from the Technology Administrator M Email accounts are provided to employees for professional purposes Email accounts should not be used for personal gain or personal business activities Broadcasting of unsolicited messages 15 prohibited Examples of such broadcasts include chain letters mail bombs virus hoaxes Spam mail spreading email or postings without good purpose and executable files These types of email often contain viruses and can cause excessive network traffic or computing load All employees must request permission from the building administrator before sending any messages to an entire school staff N Employees must abide by Quality Education Academy s Web Site Posting guidelines when posting any materials to the web O Employees are responsible for ensuring that any computers or computing devices CDs memory sticks USB flash drives or other forms of storage media that they bring in from outside the school are virus free and do not contain any unauthorized or inappropriate files Employees are permitted to connect to the district network via the secure wireless connection provided by the school system but all access must be in accordance with this Acceptable Use Policy Employees are permitted to use their own computing devices to access the Internet via personal Wi Fi accounts or by any man
2. We do not have the facilities or personnel to monitor sick students Do not take a student to the office unless you feel they should go home due to suspicious rash vomiting diarrhea and or fever If none of these symptoms exist students should remain in the classroom Never send a sick or injured student to the office unescorted A general first aid supplies bag must be in each classroom Please take these bags with you on trips away from the school student activities and on the playground 11 3 Medication Students requiring the use of prescription or non prescription medication during the school day must have written request from physician on file in the office The request must include the name of the Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 33 of 41 medication purpose dosage and how administered Never administer or allow a student to administer medication without these requirements being met All medication will be stored and administered by the Office Associate at each level 11 4 Information Regarding Sick Students Teachers and or adult designee must accompany students to the office health room for the following reasons 1 Suspected elevated temperature 2 Draining fall sores Impetigo 3 Severe abdominal pain 4 Nausea vomiting and diarrhea if persistent 5 Pink eye Conjunctivitis 6 Injury where there is swelling severe pain or question of sprain or broken bone 7 Injury where th
3. Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 36 of 41 2 Each teacher should select one or more students to lead the class to a safe area far side of the church building Lansing Drive side The teacher should bring up the rear of the class A minimum of 300 feet away from the building is considered a safe distance In the event of code Blue the school must reconvene at safe site see Safe Schools Plan 3 If his her classroom is next to a restroom or other vacant room make sure these areas are checked for students 4 The teacher should take the roll book and check attendance to make sure that no student is missing If someone is missing the Chief Development Officer or designee should be informed immediately 5 The Chief Development Officer and or designee s will check restrooms hallways closets boiler room etc The secretary will check the office area 6 An administrator will assist in checking empty rooms Then they will go to the parking lot and assist in the supervision of students 7 Cafeteria staff members will be responsible for checking their area and moving to a safe area 8 Specialist will check their area and move to a safe area 9 The Administrator or designee will telephone the proper authorities 10 Do not return to your class in the building until you have been notified to do so 12 6 Lockdown Procedures See Appendix C This is the highest state of readiness that is
4. 10 At the end of the day close blinds close and lock windows and lock your classroom doors 11 To conserve energy lights must be turned off when the classroom or area is not in use 12 Classroom emergency doors are to remain locked at all times 4 2 Books and Materials All books and materials in this school are here for the use of the students Teachers are expected to supervise the distribution and care of these materials When appropriate students will be held responsible for losses and damages Though rarely used teachers should write student s name condition code N G F or P and year 2014 2015 in any school adopted textbook or novel Whenever feasible electronic books and materials should be used 4 3 Electrical Appliances No portable heaters are permitted in the building No hot plates except in science lab microwaves and ovens may be used in the classrooms Students that require special food must have a note from the doctor and the teacher may use a microwave for heating their food only if necessary Students are not to heat the food themselves and they are not to be allowed to use a microwave A fire extinguisher must be Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 13 of 41 present and appliance must be disconnected and stored as soon as it has cooled CANDLES NOT PERMITTED BY LAW 4 4 Use of Commercial Video AV Materials With the general publics critical eye on the instr
5. 12 3 12 GRIEVANCE POLICY j eet 12 SECTION 4 BUILDING AND MATERIALS MAINTENANCE 4 1 CLASSROOM NEATNESS CLEANLINESS 12 4 2 BOOKS AND MATERIALS 13 4 3 ELECTRICAL APPLIANCES 13 Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page of 41 4 4 USE OF COMMERCIAL VIDEO AV MATERIALS 14 4 5 CONTACTING LAW ENFORCEMENT _ 14 4 6 NOTICES TOPARENTS STAFF 14 4 7 MONEY COLLECTION 14 4 8 FURNITURE Rares REN he 14 4 9 CLASSROOM TEMPERATURE 14 4 10 RESTRICTED KITCHEN ACCESS 14 4 11 WELLNESS POLICY 15 4 12 CHILD NUTRITION EVENTS 15 SECTION 5 NORTH CAROLINA PUBLIC SCHOOL LAW SC 307 5 1 DUTIES OF TEACHERS 15 5 2 TECHNOLOGY 51 17 5 3 INTERNET USAGE POLICY 4 19 5 4 DOCUMENTING EMPLOYEE PERFORMANCE 26 SECTION 6 FLOW CHART OF RESPONSIBILITY AND 00 27 SECTION 7 REGISTRATION OF STUDENTS 28 SECTION 8 WITHDRAWAL 8 1 ACCESS TO STUDENT RECORDS 29 8 2 HOMEWORK Soe taeda ai 30 8 3 MEETING SPECIAL NEEDS STUDENTS 30 8 4 RESPONSIBILITIES 30 SECTION 9 PROCEDURES FOR RETENTION OF STUDENTS cece cece cceeeeeeeeeeeeeeeceeucsueeeeneues 32 SECTION 10 FIELD 33
6. posting once reviewed Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 10 of 41 Regularly and frequently student work and or communication items will be sent home to all parents Teachers will keep student portfolio current Monthly reports will be sent home with all students beginning September 2015 One completed copy goes home to parents All reports should be turned in to High School Leader 9 12 Middle School Leader 6 8 Elementary School Leader K 5 or designee before being sent home see GOOGLE teacher calendar for report dates Parent communications will be sent home via an online grading tool and a hard copy given to parents It will include reminders notes upcoming events and major projects This will allow parents the opportunity to work with their children and also create a partnership between school and home This information is to be compiled on time Teachers are to NEVER let more than two weeks of poor performance pass without attempting to have a conference with a parent guardian We must make all possible efforts to get parents in for conferences Plan conferences should include an updated portfolio with samples of student work that must include classroom modifications and testing accommodations when needed Take notes during the conference to document what was said and the results Keep logs of parent notifications If a teacher is unable to schedule a parent conference please
7. Absentee Report for attendance input into the Child Nutrition computer system G If a student arrives to school after being marked absent the homeroom teacher is responsible for changing any absences to tardy by 4 00 PM each day A student cannot be admitted into class without a completed tardy slip Any parent doctor notes should be used to code absences and or tardiness in Power School and the original submitted to the Business Office for filing H The Business Office Associate or designee will run the Attendance Intervention letters every Thursday and send out notifications to parents of students with 3 or more absences 1 6 Student Release Parents should send a written request for early dismissal The parent or guardian picking up the child must sign the Sign In out book in the main office and show and verify identification Under no condition should a teacher release a student to an adult directly from a classroom The office will call the classroom when student is to be dismissed Pre K uses STAR Rated Licensure sign out policy We are now requiring that parents CALL AHEAD when they or a parent representative must pick up their child early from school That call will be recorded you will be asked to repeat your name and number as we verify who is picking up whom We will also verify if that person is on our list of people with parental permission to pick up the student If it is NOT the parent guardian that person must sh
8. TEAMS The Quality Education Academy non instructional team is not hierarchical but a true team Members of the team have major areas of expertise that correspond with their major areas of responsibility and accountability The following schematic though linear in visual representation is not indicative of a hierarchy but that of the flow of information Section7 REGISTRATION OF STUDENTS Each parent will be asked to complete an updated information sheet on students It is very important that we have accurate information such as telephone numbers addresses and emergency information so we can reach someone quickly should there arise a need Please put the teacher name on the information form and turn in to the Office Associate A copy will be returned to you to keep in the classroom During the year as you learn of changes give the changed information to the Office Associate in written form ALL CHANGES SHOULD BE WRITTEN IN RED When students are brought to your room greet them with a smile Be sure they know you are glad to have them If you have a question about their placement ask later in the office not in front of the student s The Guidance Counselor will contact the school previously attended for his her records If you wish to know about the student s record give the Guidance Counselor two weeks to obtain records Note student s first day of attendance in PowerSchool using method explained in training Section 8
9. WITHDRAWAL If a parent notifies teacher or other staff member that their child will transfer to another school the office associate should be notified Office associate should obtain information such as name of child grade parent s name parent s contact verify mailing address and reason for exit Office associate will then notify school administrator the same day providing the information from parent regarding the exit School administrator should contact the parent to confirm exit or gain a resolution to the problem If parent confirms that they will continue with the exit of their child a meeting should be scheduled to Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 28 of 41 complete the exit Exit form should be sent to business office to verify whether or not money is owed Exit form should then be returned to administrator for processing See school form If money is owed school administrator should notify parent that all school records will be withheld until the balance is paid A copy of the final exit form should be returned to business office and to Power School data manager Exit should be complete within three business days 8 1 Access to Student Records e Student s Current Regular Teacher e Special Services Teachers e Office Associate Office Administrator Instructional Assistant Working on Records e Guidance Counselor Registrar Social Worker Psychologist or other support staff
10. factors in making a decision to promote or retain We believe that the following should be considered in the promotion retention decision What is the chronological age of the student How mature is the child physically socially and emotionally Has the student ever been retained Is the student one or more years behind in achievement Are we looking out for the best interests of the student if he she is already one or more years behind his her chronological age group to retain him her a second or third time 6 Will the student if promoted lack the necessary concepts and skills to achieve at the next grade level or will he she be more successful if he she repeats 7 Has the student put forth a reasonable amount of effort 8 5 truancy a problem 9 Has the student gone through the Student Support Team SST referral should occur no later than February 1 10 How did the student perform on end of year assessments Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 32 of 41 Teachers should communicate frequently with parents throughout the year when problem exists At the end of the SECOND QUARTER a certified retention letter is sent to all parents of children who may have difficulty being promoted At the end of the THIRD QUARTER a letter is sent to these parents stating whether the problem has been resolved During the third and fourth quarters the teacher should keep a reco
11. form shall be valid for this and any future criminal history reports or updates requested in connection with my employment by Quality Education Academy including criminal history reports conducted on a daily periodic selective random or rotating basis once hired 4 I understand that Quality Education Academy has the right to review the results of my criminal history report and to make decisions regarding my suitability for employment continued employment based on facts to include but not limited to any convictions recorded I acknowledge I have read the information contained on this form carefully and certify all of the information completed by me on the attached data sheet and as contained in my application for employment with Quality Education Academy and any attachments to it were and are true and complete to the best of my knowledge I understand any omission of fact or false or misleading information given in this background 5 wa 6 wa check authorization and data form and any attachments to it and as contained in my application for employment with Quality Education Academy and any attachments to it may result in suspension or discharge as applicable I understand Quality Education Academy s conditions for employment requires me to report to Human Resources and or my Supervisor any future arrests charges or convictions that may occur during my employment I understand such reports must occur within five 5 bus
12. has been sighted in the area Designated alarm sound through P A system will notifies staff Take your class to the assigned area SILENTLY Students should take only coats that they have at their desks When the class reaches its designated shelter area students should be instructed to assume the position practiced during prior drills with hands covering the back of the head They should be positioned with the head toward the wall and back to the hallway If available coats and jackets can be used to cover heads arms and legs as a means of protection Teachers check roll and account for each student Position of body on knees bottoms as low as possible hands covering head fingers interlocked behind neck heads toward the wall If a class is in a special music art etc at the time of the drill the Specialist will stay with the class and the classroom teacher should also go to the location of his her students 12 5 Bomb Threats See Safe Schools Plan The purpose of most bomb threats is to disrupt normal activity The less excitement involved will probably help lessen the chances of reoccurrence This is confidential for teachers and for personnel information only The procedures followed in the event we receive a bomb threat are delineated in our separate CRISIS PLAN 1 Teachers should make a quick check of their assigned rooms or areas and report all unusual packages boxes bags etc to a member of administration
13. people Therefore it is the policy of this State that the people may obtain copies of their public records and public information free or at minimal cost unless otherwise specifically provided by law As used herein minimal cost shall mean the actual cost of reproducing the public record or public information 1935 265 1 1975 787 1 1995 388 s 1 5 3 3 Access to Inappropriate Material To the extent practical technology protection measures or Internet filters shall be used to block or filter Internet or other forms of electronic communications access to inappropriate information Specifically as required by the Children s Internet Protection Act blocking shall be applied to visual depictions of material deemed obscene or child pornography or to any material deemed harmful to minors Subject to staff supervision technology protection measures may be disabled or in the case of minors minimized only for bona fide research or other lawful purposes To the extent practical steps shall be taken to promote the safety and security of users of Quality Education Academy online computer networks when using electronic mail chat rooms instant messaging and other forms of direct electronic communications Specifically as required by the Children s Internet Protection Act prevention of inappropriate network usage includes a unauthorized access including so called hacking and other unlawful activiti
14. resources beyond the classroom walls This allows for effective online learning by supporting online discussions secure chat rooms online delivery of assessments and the sharing of documents images and other media all in a secure password protected environment District Email and Phone Use of District email and phone is always a very appropriate way to communicate directly with students and parents District email provides the staff member with a record of the communication For this reason district provided email system your name qeschools org and district provided phone numbers and extensions should be used Please refer to the Acceptable Use Policy for best practice guidelines in its use Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 24 of 41 Websites and Educational Video Within our middle and high school teachers are provided subject or curriculum team and school sponsored activities pages available to share information with students and parents The website also has the ability to post blogs surveys calendar items and news Through the websites staff can upload video using a variety of secure sources Social Media for Instructional Purposes Any content staff members publish pictures they post or dialogue they maintain whether in Facebook Twitter a blog a discussion thread or other website should never compromise the professionalism integrity and ethics in their role as a QEA profess
15. sets out a hierarchy of contact Concerns should be addressed first to the staff member involved and then follow in this order if needed 1 Executive Leadership Team 2 Chief Development Officer 3 Chief Executive Officer 4 Grievance Committee of QEA Board of Directors 1 If there is a concern about a Procedure or Policy of the school the concerned party will discuss the matter with the Chief Development Officer 2 If satisfactory results cannot be achieved a meeting will be arranged with the concerned party the Chief Development Officer and the Chief Executive Officer by the CEO s office assistant 3 If satisfactory results are not achieved the concerned party will contact the school office at 336 744 7138 and submit a written request to bring the matter before the School Board Grievance Committee Written requests are to be addressed to the Chief Executive Officer of Quality Education Academy and handed in to the main office which will give a receipt to the delivering party Section4 BUILDING AND MATERIALS MAINTENANCE 4 1 Classroom Neatness and Cleanliness Teachers bear some responsibility for the cleanliness of the room Efforts should be made to instill pride in our students for the care of the building Adhering to the following routine will help to insure proper care of the classroom Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 12 of 41 1 Report needed repairs to the administrative off
16. speeding and expired registration violations Do not list offenses for which the record s has been expunged Provide date s court of jurisdiction county parish and state Attach another page if necessary Excluding minor traffic violations have you ever appeared before a magistrate clerk of court and paid a fine to resolve a summons or any violation of law ex Worthless check etc Yes No If applying for a driving position have you ever had convictions for moving violations reckless driving to endanger passing a stopped school bus or speeding to elude arrest Yes No List all other cities counties states and or countries in which you have lived in the past 20 years Attach another page is necessary Date Signature Printed Name I understand my signature authorizes Quality Education Academy to conduct a criminal background check Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 40 of 41 signing this agreement with QEA I will accept the primary responsibility of ensuring that I will adhere to the QEA Staff Policies and Procedures I will abide by all rules and policies that support the decisions of QEA and will do so with a positive appropriate attitude I will treat all students faculty and staff in a courteous respectful manner If I we have any concerns regarding school policies procedures or actions I we will address them in a courteous and respectful manner I will refrain from ma
17. tardy per quarter shall result in 2 days suspension without pay Nine times tardy in one quarter may result in termination Tardiness will be based upon time clock punch in only All staff must clock out any time they leave the campus Being off campus without clocking out or use of inappropriate entrances and or exits may also be grounds for dismissal 1 11 Attendance Requirement All staff members are to report to work daily and on time It is the employee s responsibility to cover all of your assigned duties including teaching and or supervisory duties Per our workload agreement it is your responsibility to inform your team leader when you are unavailable to perform your job This is essential for the safe and orderly function of the school day Failing to report to work when scheduled puts the safety of our students in jeopardy Therefore taking excessive unplanned leaves of absence may result in disciplinary action which can lead to termination 1 11 1 Holiday Leave of Absence All staff must attend the day prior and after holidays in order to be paid for the holiday Taking leave of absence on the day before or after holidays requires special approval as this is strongly discouraged Section2 PROFESSIONAL RESPONSIBILITY 2 1 Class Retention It is the teacher s number one priority to establish and nurture the best parent and student relationships Therefore teachers should strive to retain a minimum of 90 of their ini
18. the duty of every teacher to instruct children in proper care of property and to exercise due care in the protection of school property in accordance with the provision of G S SC0523 1955 1372 art 17 ss 4 6 1959 10 1 6 1294 1969 c 638 ss 2 3 1971 c 434 1981 c 423 ss 1 1985 c 642 c 686 s 2 1989 c 585 s 4 5 2 Technology Electronic devices including but not limited to mobile telephones and headphones iPods and gaming devices will only be used as directed by instructors during instructional class time If said devices are seen or heard being used improperly or at unapproved time they will be confiscated 1 Offense Item will be confiscated and handed to student at the end of the school day 2 Offense Item will be confiscated and handed to parent guardian 3 Offense Item will be confiscated for the remainder of the year and returned to parent June 30 2015 Quality Education Academy Bring Your Own Device Policy AVAILABILITY OF ACCESS Access to the District s wireless network including the Internet shall be made available to students employees and members of the Board of Directors primarily for instructional and administrative Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 17 of 41 purposes and in accordance with administrative regulations Limited personal use of the system shall be permitted if the use Imposes no tangible cost to the Distric
19. to enter actively into the plans of the administration for professional growth of the teachers Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 16 of 41 6 Discourage Non attendance Teachers shall cooperate with the administration in ascertaining the cause of non attendance of pupils and that he she may report all violators of the compulsory attendance law to the school counselor in accordance with rules promulgated by the Board 7 To Make Required Reports Every teacher of a public school shall make such reports as are required by the Board of Directors and the Chief Executive Officer The vouchers for the pay of teachers shall not be approved until the required monthly and annual reports are made The Administration Chief Executive Officer may require teachers to make reports to the administration Provided further any teacher who knowingly and willfully makes or procures another to make any false report or records requisitions or payrolls respecting daily attendance of pupils in the public schools payroll data sheets or other reports required to be made to any board or officer in the performance of their duties shall be guilty of a misdemeanor and upon conviction shall be fined or imprisoned at the discretion of the court and the certificate of such person to teach in the public school of North Carolina shall be revoked by the Superintendent of Public Instruction 8 To Take Care of School Buildings It shall be
20. who may have technical issues with their technology tool need to take care of this issue by working with the user s manual that came with the device outside of the classroom These are not QEA devices and the district is not allocating resources at this time to troubleshoot issues Some teachers may be knowledgeable in connecting your device and willing to help if time allows You may also schedule a time with the Technology Administrator for help in connecting your device Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 18 of 41 e Charging It is the responsibility of the student to bring their device to school charged Many teachers will be willing to allow students to charge their devices in their classrooms when they are not being used e Printing Currently there is no printing option from a personally owned device This might change in the future as we update the way the school s printers are configured and dispersed throughout the building Until then students have the option of accessing their document from a school computer to print QEA will not be responsible for theft or damages to any personal device QEA is only responsible for its devices and systems 5 3 Internet Usage Policy 5 3 1 Introduction It is the policy of Quality Education Academy to a Prevent user access over its computer network to or transmission of inappropriate material via Internet electronic mail or other forms of direct
21. 2 Placing Documents in the School Personnel File 6 Administrator asks parent or student to submit complaint in writing The letter must be signed and dated Date stamp document when received and ask someone to witness a student s signature if possible 7 Administrator drafts memo which includes at a minimum e Name of Administrator e Name of employee e Date memo e Body of memo describing the incident and refer to any similar incidents in the past that have not been documented previously 8 Administrator requires employee to sign and date document to acknowledge its receipt If the employee refuses to sign and date the document inform the employee that refusal to sign the memo to acknowledge its receipt is an act of insubordination and that recommendation will be made to the Board that the employee be suspended without pay pending an investigation into the employee s insubordination Stage 3 Personnel File Maintenance 9 The administrator must give the employee notice that the employee has 2 days to submit a written response to the memo complaint before it is placed in the personnel file Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 26 of 41 10 If the employee s conduct has improved do not remove a previous memo complaint letter Add new memo praising the employee for improving his her performance 11 Personal notes kept about an employee during the school year should be reviewed with the
22. 4 Observe student in the classroom Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 31 of 41 5 Monitor interventions and modifications 6 Make recommendations to IEP Individual Education Plan Committee Responsibilities of IEP Committee 1 Receive referral information on students with special needs from school referral coordinator 2 Explore in school and system wide resources to meet special needs of student 3 Provide suggestions to teacher how to meet special needs of student 4 Ensure that with parental permission appropriate evaluations are obtained interpreted to parents and discussed by committee within the prescribed time frame 5 Forward IEP Committee s recommendations for compliance review 6 If special services are recommended a conference is held with the student s parent s to explain the services and an Individual Education Plan IEP is developed by appropriate staff before placement An annual review is completed to determine appropriateness of continuation of each student s program SECTION 9 PROCEDURES FOR RETENTION OF STUDENTS The school operates to serve the best interest of the individual student This should be kept in mind in every promotion or retention decision Although there are certainly times in which retention is called for much research seems to bear that retaining students often does as much harm as good For this reason the school needs to weigh carefully all
23. BLE FOR ANY LOST DAMAGED STOLEN ITEM CONFISCATED BY A TEACHER Section3 GENERAL INFORMATION 3 1 School Telephone and Fax Numbers Office 336 744 7138 Fax 336 744 1538 3 2 Supplies Supplies will be ordered once each semester Please turn in your orders to your Teacher Team Leader on a completed and totaled requisition form Teacher Team Leader will submit one requisition for their team Commonly used items i e paper clips transparent tape white out chart paper etc will be kept in the teachers designated supply area 3 3 Office Machines and Duplicating Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 9 of 41 Duplicated pages consume a large part of our material budget The copy machine is very expensive to operate Please conserve copies Use both sides of paper when possible Also lighten copies whenever possible to conserve ink Copy codes are private and are not to be shared Complete copy request code form when needed No student is allowed to use any office equipment 3 4 Invoices and Packing Slips When a package or shipment is received that is to be paid with school funds please follow these procedures 1 Receive prior approval from Chief Development Officer or designee before ordering 2 Use shipping list packing slip to check off what was received 3 Note any partial shipments or back orders 4 Sign and date the packing slip and or invoice signifying that you reviewed and verifi
24. Quality Education Academy 2015 2016 Teacher Staff Handbook We raise the quality of life of everyone we touch Table of Contents SECTION 1 SCHOOL DAY 1 1 COMMUNICATION 3 1 2 TEACHER EXPECTATIONS 3 1 3 CUMULATIVE FOLDERS 4 1 4 SUPERVISION 4 1 5 ATTENDANCE POLICIES AND PROCEDURES 4 1 6 STUDENT RELEASE gg qj cscs sehoudgains2aactudg dubtundsdenneweleontasntan eles 5 1 7 6 1 8 EXTENSION CORDS 6 1 9 REFRIGERATORS MICROWAVES 6 1 10 TARDY POLICY CLOCKING IN AND OUT 7 1 11 ATTENDANCE REQUIREMENT 7 SECTION 2 PROFESSIONAL RESPONSIBILITY 2 1 CLASS RETENTION 7 2 2 IESSONIPEANS 7 2 3 TEAMING 8 2 4 DAILY PHYSICAL EDUCATION 8 2 5 ASSIGNED DUTIES 8 2 6 CORRECTING BEHAVIORS gt 8 2 7 TELEPHONE 8 2 8 CONFISCATEDITEMS 9 SECTION 3 GENERAL INFORMATION 3 1 SCHOOL NUMBERS 9 3 2 SUPPLIES 9 3 3 OFFICE MACHINES amp DUPLICATING 9 3 4 INVOICES amp PACKING SLIPS 10 3 5 LAMINATING j 10 3 6 ROOM APPEARANCE 10 3 7 PARENT TEACHER COMMUNICATIONS 10 3 8 CLASS WHERE ABOUTS 11 3 9 SCHOOL PARTIERS seamen beanie Hebe 11 3 10 IEMPLOYEE APPEALS 12 3 11 PERSONAL ITEMS SCHOOL
25. SECTION 11 HEALTH AND SAFETY 11 1 CHEMICALS ieee Masel nlc a da utes te rasta Ea 33 11 2 STUDENTACCIDENTS O aa ARRU AE hierdie tit titan ieee E E 33 11 3 MEDICATION e era A S AE O 33 11 4 INFORMATION REGARDING SICK STUDENTS 34 SECTION 12 EMERGENCY PLAN INSTRUCTIONS 12 1 FIRE DRILL PROCEDURES 34 12 2 WEATHER WARNINGS DEFINITIONS 35 12 3 RECOMMENDED ACTION 35 12 4 TORNADO DRILL PROCEDURES 36 12 5 BOMB THREATS 36 12 6 LOCKDOWN PROCEDURES 37 12 7 BOMB THREATS DETACHMENT 38 SECTION 13 CRIMINAL BACKGROUND CHECK POLICY eeennaaeeeeeees 39 SECTION 14 APPENDIXES 14 1 APPENDIX A 14 2 APPENDIX B 14 3 APPENDIX C SECTION 15 SCHOOL FORMS Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 2 of 41 Core Value We raise the quality of life of everyone we touch Vision To create a sustainable educational organization that develops a replicable self sufficient wholesome community Mission To maximize the educational potential of students by providing a stimulating educational environment that will develop each student s intellectual spiritual emotional physical and social potential to the fullest and to effectively educate and utilize parents communities and churches in the education of children GUIDELINES FOR TEACHERS STAFEF Section 1 SCHOOL DAY 1 1 Communication Mailboxes and e mails should be chec
26. Total Observations 3 Total Observations all administration 3 administrative 1 peer 1 Formal All FORMAL Other 2 may be Formal or Informal 1 8 Extension Cords No personal extension cords are to be used in the building The office will provide a regulation cord if one is needed Extension cords are for temporary use only No equipment is to be permanently connected using an extension cord 1 9 Refrigerators Microwaves 1 9 1 Refrigerators and microwaves must not be located in areas occupied by children unless approved by the Fire Marshal and Health Inspector 1 9 2 Staff refrigerators and microwaves must be kept clean at all times On Fridays refrigerator should be emptied of ALL personal items or they will be discarded Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 6 of 41 1 10 Tardy Policy Clocking In and Out Parents entrust their children to our staff believing we will be ready to receive them each morning Ifa teacher is tardy it damages this trust and undermines our vision of great parent relations Further a student entering unsupervised areas is very dangerous and opens our staff up to liability issues In the event of a tardy arrival staff is to follow the call in procedures The following consequences are set up to deter repeat tardiness three times tardy within 3 weeks will result in 1 day suspension without pay Administration will select day for convenience of school operation Six times
27. access sites that contain materials that are inappropriate for Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 21 of 41 children or are not commensurate with community standards of decency They should not be permitted to access sites unrelated to their assignment and should not be allowed to access game or other sites that could infect the computer with Spyware Staff has much less internet filtering applied to their accounts and thus must be especially careful to review materials before displaying them to students Teachers should follow the guidelines below when allowing or directing students to do Internet searches Elementary Students in grades K 5 may visit sites pre selected by a teacher However other searches may only be done with teacher supervision Middle Students in grades 6 8 may only perform unsupervised Internet searches using child friendly search engines A search using any other search engine must be conducted with teacher supervision High If students in grades 9 12 use any search engines other than a child friendly search engine they must use the advanced search page of internet search engines in order to develop more reliable useful and relevant search results Any individual who is issued a password 15 required to keep it private and is not permitted to share it with anyone for any reason D Never allow a student to log in with a staff member s user name and password They w
28. acebook to communicate with friends family and their personal networks should ensure that their privacy settings are set to Only Friends If the Friends of Friends or Networks and Friends settings are used staff members open their content to a much larger group of people including students and parents Employees should not use their District email address or phone number for communications on Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 25 of 41 social media networks for personal accounts Teachers are mentors and role models not students friends Therefore no teacher is permitted to accept friend requests of students Students are allowed to follow staff on any public page they operate however there may be NO personal communication IM Inbox etc between staff and student at any time e mails from the school account may be used in legal proceedings and must always represent our professional teaching standards 5 4 DOCUMENTING EMPLOYEE PERFORMANCE Stage 1 Informal Observations 1 Administrator receives report of employee misconduct from a student parent etc 2 Administrator observes employee performance deficiency or misconduct 3 Administrator talks with employee about complaint and or observations 4 Administrator investigates misconduct as necessary 5 Administrator makes mental handwritten and or computer notes regarding observations or incident Stage
29. activated when violence is occurring or is imminent on campus or any other situation deemed by the police or school staff to warrant a total lockdown of the campus Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 37 of 41 12 7 Bomb Threats Detachment Tear this page from handbook when needed TEACHER CHECKLIST FOR USE IN CASE OF BOMB THREAT Use Appendix C To be completed upon request detached Room No and returned to the office within five 5 minutes Teacher Time Date DO NOT ANNOUNCE A BOMB THREAT TO YOUR CLASS SURVEY YOUR ROOM CAREFULLY then respond to each question on the list This checklist is designed to assist the teacher in checking the classroom for explosives Your search will assist authorities in determining the explosives Your search will assist authorities in determining the necessity of evacuating the building If you feel your room and its contents are free from any foreign or suspicious objects check the YES column If a suspicious object is found REPORT IT DO NOT TOUCH MOVE OR JAR THE OBJECT or anything attached to it YES NO Did I check my room for any Extraneous wires or strings 1 Packages Ticking sounds Lengths of pipe Dynamite caps or sticks Unexplained objects Did I Look On the floor around the baseboard On the walls behind pictures etc On the ceiling from suspended objects etc In the student and teacher des
30. and Administrators e Supervisors and Coordinator of Exceptional Child Program and Supervisors and Coordinator of Instructional Staff 1 No student s records may be examined or inspected by persons other than the parent of the student except in the following cases a Teachers and school officials of the local administrative unit who have legitimate educational interests b Officials of other schools or school systems in which the student intends to enroll upon the condition that the parent or student be notified and given a copy of any portion of the records which are transferred to such other school or school system and have an opportunity for a hearing to challenge the content of the record c Authorized representatives of state and federal government who are determining eligibility of children for financial aid and or monitoring programs d When required by a judicial order or any lawfully issued subpoena upon the condition that parents students are notified in advance of the compliance 2 All other persons may gain access to a student s record only with specific written consent of parent 3 Student information may not be released to a third party without the consent of the parent student 4 The parent or eligible student 18 years old has the right to read inspect or copy school records kept on the student Upon request these records will be explained interpreted or analyzed by the school staff 5 The parent or eligibl
31. ave the building This includes principals teachers office workers cafeteria staff and maintenance workers 11 Cafeteria personnel shall turn off all fires ovens and appliances before leaving the building 12 All classes outside the building shall remain outside the building in designated area until the all clear is given 13 Teachers shall ensure that these instructions are explained and understood by all students 12 2 Weather Warnings Definitions In order that actions recommended in this analysis are acted upon the correct time frame the following storm warnings used by the Weather Bureau are defined in order of severity 1 Severe Thunder Storm Watch means that weather conditions are such that a severe thunderstorm may develop 2 Severe Thunder Storm Warning means that a severe thunderstorm has developed and will probably affect those areas stated in the weather bulletin 3 Tornado Watch means that weather conditions are such that a tornado may develop 4 Tornado Warning means that a tornado has been formed and sighted and may affect those areas stated in the bulletin 12 3 Recommended Actions 1 Severe Thunder Storm Watch review severe weather plan of operation 2 Severe Thunder Storm Warning relocate all students from modular to main school building The following safety directions should be observed A Be cautious but don t be afraid Stay indoors and keep informed B Stay awa
32. does not have the students the classroom teacher is responsible for daily organized physical education activities in grades Pre K 51 Students should have an outdoor PE period every day weather permitting Teachers are expected to provide 30 minutes of physical activity daily The 30 minutes of vigorous exercise can be accomplished in increments throughout the day and some movement is expected during class time 2 5 Assigned Duties All staff members have assigned duties to supervise students to ensure the proper behavior and safety of students Each staff member is responsible for being at assigned duty on time and to actively supervise students in each area If a staff member cannot be at his her assigned duty it is his her responsibility to notify your ELT member All teachers should stand in the halls at their classroom doors to welcome students daily 2 6 Correcting Behaviors Any time or place that a staff member observes a student displaying inappropriate behavior at school that staff member should take the responsibility for appropriate action to stop correct that behavior The Seraphim Way or Way of the Pharaoh should be the reference when correction is carried out If a staff s child is misbehaving do not send the student to their parent s room office but follow the procedures to correct behavior in the classroom Notify the staff member at the end of the day during di
33. e The thermostats control up to three separate classrooms Any teacher wishing to have the temperature adjusted must complete a requisition and place in the mail box of the Athletics Leader or designee The requisition should indicate cooler or warmer adjustment and the signature of all three teachers Temperature will be adjusted in 3 degree increments Wearing layers of clothing that can be added or removed is recommended 4 10 Restricted Kitchen Access Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 14 of 41 Only designated kitchen workers are permitted in the kitchen during food preparation cooking and or serving Unnecessary people in the kitchen are prohibited Necessary persons include child nutrition personnel food service delivery persons administrators responsible for management and oversight of child nutrition operations custodian maintenance personnel for purposes of performing their duties Chief Executive Officer and Executive Leadership Team 4 11 Wellness Policy See Appendix A This policy supports the mission of Quality Education Academy Providing the environment that cultivates maximum student achievement Nutrition influences a child s development health well being and potential for learning To afford students the opportunity to fully participate in the educational process students must attend school with minds and bodies ready to take advantage of their learning environment This school
34. e student has the right to a hearing to challenge the validity of the contents of school records Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 29 of 41 6 The term school records does not include personal notes of teachers or professionals working with the child 8 2 Homework Homework assignments should be geared to the individual needs of students and should be used to cause the student to think creatively to reinforce classroom instruction and to complete unfinished classroom assignments Homework assignments should be clear Homework assignments should never be used for punitive purposes 8 3 Meeting Special Needs of Students There are programs in several areas in an attempt to meet the special needs of students Gifted Advanced Hearing Impaired Educable Mentally Disabled Trainable Mentally Disabled Severely and Profoundly Mentally Handicapped Emotionally Handicapped Educable Mentally Disabled Orthopedically Impaired Seriously Emotionally Disabled 9 Specific Learning Disabilities 10 Language Delayed 11 Visually Impaired 12 Behavioral Emotionally Impaired It is crucial that students with special needs be identified early in their educational careers It is also helpful to make the identification as early in the school year as possible in order to facilitate the certification process Certification takes place after referral testing and e
35. ed the contents 5 Give all invoices and packing slips to the business office or designee 3 5 Laminating Laminate only items that will be used permanently in your classroom Never laminate anything for short term use Laminating film is very costly Do not waste See Ms Ross to have items laminated 3 6 Room Appearance The classroom should reflect each teacher s character and personality It should be one where students and staff are proud to work as well as one that is inviting to anyone who comes to visit Please consider the following 1 Display students work at all times 2 Bulletin boards should be covered with attractive displays that reflect current instruction 3 Your desk as well as the students desk should be free of clutter 4 Bulletin boards outside of classrooms should be changed once per quarter minimally 3 7 Parent Teacher Communications We must keep parents continuously informed about their child and his her progress in school With the availability of computers all communication to parents should be neat and professional Your team leader should review all correspondence before dispersing During Open House and the first day of school teachers must inform parents of what supplies students will need Be very clear about required materials homework and procedures Copies of this information must be turned in to team leaders prior to Open House These lists may be distributed to local stores for
36. electronic communications b Prevent unauthorized access and other unlawful online activity c Prevent unauthorized online disclosure use or dissemination of personal identification information of minors d Comply with the Children s Internet Protection Act Pub L No 106 554 and 47 USC 254 h 5 3 2 Definitions Key terms are as defined in the Children s Internet Protection Act 132 1 Public records defined a Public record or public records shall mean all documents papers letters maps books photographs films sound recordings magnetic or other tapes electronic data processing records artifacts or other documentary material regardless of physical form or characteristics made or received pursuant to law or ordinance in connection with the transaction of public business by any agency of North Carolina government or its subdivisions Agency of North Carolina government or its Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 19 of 41 subdivisions shall mean and include every public office public officer or official State or local elected or appointed institution board commission bureau council department authority or other unit of government of the State or of any county unit special district or other political subdivision of government b The public records and public information compiled by the agencies of North Carolina government or its subdivisions are the property of the
37. employee An appropriate summary of the notes will be placed in a memo and placed in the personnel file along with or as part of the employee s evaluation 12 During the course of the school year the administrator shall place important memos and letters in each employee s personnel file 13 Employee must be given a copy of all documents and two days to submit a response to place in personnel file The employee may file a grievance if the employee believes the contents of the memo complaint letter are invalid irrelevant outdated or false as provided by G S 115C Section6 FLOWCHART OF RESPONSIBILITY AND ACCOUNTABILITY CHIEF EXECUTIVE OFFICER CHIEF DEVELOPMENT OFFICER Marketing PR Enrollment Staff Development CHIEF FINANCIAL OFFICER Business Finance Federal Programs Licensure Student Information DEAN OF ACADEMICS and ACCOUNTABILITY Exceptional Children LEP Testing Federal Programs HIGH SCHOOL LEADER 9 12 Leadership MIDDLE SCHOOL LEADER 6 8 Leadership ELEMENTARY SCHOOL LEADER 5 Leadership ATHLETICS LEADER Athletics Transportation Recruiting Facilities QEA SUPPORT TEAM Network Administration Technology QEA CHILD NUTRITION Child Nutrition Program Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 27 of 41 GUIDANCE COUNSELOR Counseling Student Advocacy Transcripts Scholarships STAFF TEACHER TEAMS STUDENT TEAMS PARENT TEAMS FRIENDS and SUPPORTERS of QEA
38. employees is a reflection on the entire district By accessing creating or contributing to any blogs wikis or other social media for classroom or district use you agree to abide by these expectations Please read them carefully before posting or commenting on any blog or creating any classroom blog wiki and or podcast QEA will maintain an official social media presence using sites such as Facebook Twitter and Linked In for each school in the district These official pages will be designated with logos and language to maintain the branding of the schools and the system The expectations outlined in this document are designed for the purpose of 1 Protecting the students staff and the District 2 Raising awareness of acceptable ways to use electronic communication tools when communicating with students and parents 3 Raising awareness of the positive and negative outcomes that may result in using these tools with students and parents The following is a set of expectations that all members of the QEA professional community will adhere to when communicating with students and parents electronically 5 3 5 a Acceptable Communications Methods Staff can communicate directly with students and parents regarding information related to grades attendance comments assignments and much more Staff can provide some of the same types of communication that public social media networks provide while also offering access to curriculum and learning
39. ere is bleeding 8 Injury such as chipped tooth etc 9 Eye injury 10 Rash accompanied with fever 11 Bee stings 12 Head lice contact office for class check Consult with Office Associate or designee regarding A Children who make frequent trips to office for health related issues B Children with chronic cough A child with many vague complaints such as headaches stomach aches etc D Any problem in which you are in doubt Section 12 EMERGENCY PLAN INSTRUCTIONS 12 1 Fire Drill Procedures SIGNAL A continuous sound of the bell and blinking alarm lights 1 The teacher must be aware of the emergency exits 2 The posted fire exits must be followed 3 Teachers shall check these exits each morning to be sure they are unlocked not blocked and are available 4 Teachers shall explain to their entire class the fire signal used at QEA 5 Teachers are to appoint a captain to lead their students outside to a safe distance from the building Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 34 of 41 6 Upon arrival outside the building the teacher is to check the roll of his her class and account for every student 7 she shall be sure no one is left in the room 8 Students and teachers are to remain silent until the all clear signal and walk at all times 9 Students are not to stop to put on coats or clothing for any reason 10 All personnel not assigned to fire drills are to le
40. es and b unauthorized disclosure use and dissemination of personal identification information regarding minors 5 3 4 Inappropriate Network Usage Supervision and Monitoring It shall be the responsibility of all members of the Quality Education Academy staff to supervise and monitor usage of online computer networks and access to the Internet in accordance with this policy and the Children s Internet protection Act As required by the Children s Internet Protection Act Quality Education Academy will educate minors Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 20 of 41 about appropriate online behavior including interacting with other individuals on social networking websites and in chat rooms and cyber bullying awareness and response Procedures for the disabling or otherwise modifying any technology protection measures shall be the responsibility of the Technology and Information Coordinator or designated representatives CIPA DEFINITION OF TERMS TECHNOLOGY PROTECTION MEASURE The term technology protection measure means a specific technology that blocks or filters Internet access to visual depictions that are 1 OBSCENE as that term is defined in section 1460 of title 18 United States Code 2 CHILD PORNOGRAPHY as that term is defined in section 2256 of title 18 United States Code or 3 HARMFUL TO MINORS The term harmful to minors means any picture image graphic image file or other visual depic
41. es and Procedures Power School will serve as the primary source for recording and reporting of student attendance A Each homeroom teacher will log in and complete their attendance in Power School by 9 00 AM B In the event a teacher is absent the excel attendance spreadsheet will be used by the substitute to record attendance for the day It will be submitted to the Office Associate by 9 00 AM The Office Associate will then enter attendance into the master spreadsheet and email it to the Business office for input into Power School Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 4 of 41 At 9 30 AM the Attendance Entry Completion Log will be checked in Power School D An email will be sent to each Office Associate with a log of teachers who have not completed their attendance The respective team leader for each teacher will be CC d in the email as well They will contact each teacher by calling into the classroom or making face to face contact and ask them to complete their attendance immediately E The Attendance Entry Completion Log will be checked again at 10 00 AM for completed entries If a teacher has not completed their attendance by the second check disciplinary action will be initiated in accordance with the policy stated in the Staff Handbook under 1 4 Supervision The Child Nutrition Administrator or their designee will log in to Power School after 10 30 AM and run print the Daily
42. he special needs of the student b Conduct periodic conferences with the special educator concerning the student c Assist students in accepting exceptional student like any other student in the class d Notify all specialists of EC designation Responsibilities of School Support Personnel Administrators and Staff 1 Awareness of special needs of students 2 Awareness of students identified with special needs 3 Assistance to classroom teacher in identifying students with special needs 4 Assistance to classroom teacher in meeting special needs in special area for example special seating arrangement in music art etc 5 Serve as consultant to classroom teacher using expertise in certified area 6 Assist students in accepting exceptional student like any other student in school Responsibilities of School Special Educator 1 Assist School Assistance Team 2 Assist IEP Committee 3 Provide staff awareness of special programs and assist teachers in identification process 4 Serve as consultant to teachers with students having suspected or identified special needs 5 Conduct periodic conferences with classroom teachers working with students with special needs 6 Assist teachers in writing IEP for students identified Responsibilities of Student Support Team SST 1 Receive referral from teacher 2 Notify parents of teacher s concerns 3 Assist teacher with suggestions of intervention and modification
43. ice promptly Record repairs a requisition form and include name and room number See school forms 2 Require your students to clean their desks daily and leave no paper on the floor 3 See that classroom storage areas are kept neat and orderly Avoid letting newspapers magazines etc collect in the classroom after they are no longer usable DO NOT STORE ANY ITEMS ON THE FLOOR 4 Nails are not to be driven into the walls and no tape on walls Use tack and stick putty or sticky clips to adhere notices to walls and glass 5 Leftover food contributes to bug problems Remind students with lunch boxes to take them home at the end of the day Food is not to be taken out of the cafeteria at lunch 6 Never attach or string items from the light fixtures 7 Approved animals are permitted in the classroom for educational purposes as long as they are maintained in a neat clean and orderly fashion Food for the animals must be kept in closed plastic or metal containers 8 Classroom door windows must remain uncovered See threat procedures 9 Keep storage areas neat and organized The floor whiteboards and desks should be clean It is not the responsibility of the custodian to pick up items from the floor Please have the floor clutter free so that the custodian can spend his her time cleaning not getting ready to clean Please put student chairs on top of the desks when you leave the room so the floor may be cleaned
44. ill tell their friends what the password is and they will log in under the teacher name and look at private documents including e mail and grades E Becareful when entering your user name and password or changing your password Students will try to look over your shoulder and steal this information F Never allow a student to use a computer unless they are logged on under their own name 6 12 students may use a generic classroom account or email created by the school Technology Administrator G Enforce the Acceptable Use Guidelines while supervising students For example students should not have access to a DOS prompt or other software applications not accessible through the student menu It is the staff s responsibility to notify the administration and the Technology Administrator of any violation of the Acceptable Use Policy H Do not allow students to go to computer labs unsupervised if the school site has labs Treat student user names and passwords with confidentiality Do not post a list of user names and passwords where all students can see them Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 22 of 41 J Users are responsible for the appropriate storage and backup of their data K Staff should and may be required to change passwords every 90 days Make sure any written password information is stored in a secure location Do not leave passwords lying on your desk or in an unlocked drawer
45. iness days of occurrence 7 Date Signature Printed Name I understand my signature authorizes Quality Education Academy to conduct a criminal background check Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 39 of 41 Quality Education Academy Criminal History Background Check Authorization Form Please complete the following for proper identification purposes Name Last First Middle Previous Legal Name Year Changed Last First Middle Other Legal Name Used Year Changed Last First Middle Social Security Number Date of Birth Race Sex M F Driver License or Other State Identification Number State Residential Address City State Zip County Have you lived at your current address for longer than 90 days Yes If yes how long _ No List any and all felony or misdemeanor criminal convictions guilty pleas pleas of nolo contendere no contest deferred prosecutions prayers for judgment continued entries into a pre trial diversion or similar program in lieu of prosecution of any crime and pending charges regardless of the amount of time passed since judgment Please also list any and all past or present felony or misdemeanor criminal arrests or charges involving children under the age of 18 regardless of the ultimate outcome of the criminal proceeding Your listing should include any and all DWI DUI convictions guilty pleas etc but exclude all minor traffic violations 9e g
46. ional 5 3 5 b Less Acceptable Communications Methods Text Messaging Nearly every student has a cell phone today and use of text messaging is rising sharply This form of communication is typically between individuals and highly personal Because texting is such a quick and convenient way of communication a simple message may lead to an extended texting conversation that can get off topic Therefore staff members should be aware that text messaging between a staff member and an individual student can easily be misinterpreted by a parent If a staff member plans to use texting for immediate and urgent contact with students team members they must be transparent about such use He she must make parents aware at the beginning of the school year or season that he she may use texting A variety of instructional tools are available which take advantage of texting capabilities Staff should always communicate with parents ahead of time regarding the use of such tools All texts from the school staff may be used in legal proceedings and must always represent our professional teaching standards 5 3 5 c Unacceptable Communications Methods Non District Email Instant Messaging and Phone Numbers QEA employees should never use personal email accounts to communicate with students and parents about school matters 5 3 5 d Important Reminders Social Media Sites for Personal Purposes Staff members presently using social media sites such as F
47. k Among the books bookshelves book bags and packages In the closets storage areas etc To the best of my knowledge this room is free from any foreign articles that could contain explosives Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 38 of 41 Section 13 CRIMINAL BACKGROUND CHECK POLICY This document is to inform you as part of our procedure for determining your eligibility to be and or remain employed by Quality Education Academy your criminal history record may be obtained Quality Education Academy will NOT be reviewing your credit report which contains your credit history and score and could do so only if we obtain a separate authorization from you for this purpose Note however the Fair Credit Reporting Act despite its name still governs background checks solely seeking criminal history records 1 hereby consent to and authorize Quality Education Academy to obtain one or more criminal history reports these reports may be of the type governed by the FCRA on me in connection with my potential and or continued employment with Quality Education Academy Such criminal history reports include information regarding my criminal records and my driving record 2 I understand that agencies from which these criminal history reports may be sought will be third party vendors These vendors may be of the type governed by the FCRA 3 I also understand this authorization in original or copy
48. ked each morning before beginning the workday Each person should check his her mailbox and or email at least twice daily 1 2 Teacher Expectations 1 2 1 Quality Education Academy its Board and Chief Executive Officer believe that teachers and other certified instructional personnel are capable of monitoring themselves in the conduct of their workday Workday 7 15 a m 4 15 p m Preschool Department Hours 7 30 a m 5 30 p m 1 2 2 Teacher team meetings will be held on Ist 2nd amp 3rd Tuesdays of each month from 4 30 p m 5 30 p m Staff will meet with their team leader Staff development for all staff will be held the 4th Tuesday of each month from 4 30 p m 6 00 p m at the high school All teachers are required to attend Pre K staff trainings will be held on the second Monday from 5 30 p m 6 30 p m Teacher team leaders will conduct weekly meetings and provide weekly minutes to their ELT leader 1 2 3 Within the teacher s professional day the school expects teachers to take the time before and or after the minimum school day referred to above in order to meet the needs of the students they teach and their professional responsibilities to this school system The teacher s professional responsibilities include but are not necessarily limited to Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 3 of 41 1 Attendance of school based faculty meetings parent teacher conferences parent meeti
49. licious destructive behavior including parking lot gossip or any conversation that does not edify our school Employee Name Print Signature Date Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 41 of 41
50. ner other than connecting through the secure wireless connection provided by the school system 5 3 5 Expectations for Communicating Electronically Quality Education Academy QEA recognizes that today s students and parents engage in electronic forms of communication for their daily interactions with friends family and their larger social networks QEA too has turned to e mail websites blogs text messaging and use of public social media networks such as Twitter Facebook and others to communicate with similar groups Whereas these forms of communications are dynamic mobile and quickly reach their audience through technologies that have become an integral part of our online lives they may in some circumstances not meet the public and professional standards for communicating with students and parents QEA realizes that part of 21 century learning is adapting to the changing methods of communication The importance of staff students and parents engaging collaborating learning and sharing in these Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 23 of 41 digital environments is a part of 21st century learning this aim has developed the Expectations for Communicating Electronically to provide direction for employees when participating in online social media activities It is important to create an atmosphere of trust and individual accountability keeping in mind that information produced by QEA
51. ngs and community forums Anyone unable to attend should notify the Chief Development Officer in writing prior to the meetings 2 Campus supervision such as breakfast duty hall duty and afternoon duty 3 Sponsorship of extracurricular activities and the supervision of such activities 4 Attendance at program development and staff development activities 5 Responsible for Wednesday assembly when scheduled See GOOGLE Calendar 1 2 4 The attire of the staff reflects the quality of the school Faculty will wear professional uniform attire at all times which reflects the uniform colors of the school 1 2 5 Children of staff who are not enrolled at QEA are not permitted at school on workdays 1 3 Cumulative Folders Cumulative CUM folders may be removed from the Registrar s office in order to update and add information to them We are accountable for the security of student records There is a check out sheet in the CUM folder cabinet which has to be completed before removing files from the Registrar s office Cumulative files must be returned by 3 30 p m the same day they are checked out 1 4 Supervision If you leave your classroom while students are present you are still responsible for the well being and safety of your students Use the buddy system in emergencies only A dereliction of duties write up will be placed in your file at any time your students are found unattended 1 5 Attendance Polici
52. notify your Executive Leadership Team member in order to assist with scheduling a conference 3 8 Class Where Abouts When your class is out of the room use your door sign to denote your whereabouts so that you can be located if needed 3 9 School Parties Instructional time is to be protected There will be no parties allowed during instructional time Teachers must make sure parents understand we do not have birthday parties for students during the school day Families may provide special snacks during lunch for birthdays School sponsored reward celebrations are the only exception Teacher reward and celebration must be approved in writing by High School Leader 9 12 Middle School Leader 6 8 Elementary School Leader 5 and Preschool Director PK five days in advance Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 11 of 41 3 10 Employee Appeals The first level of an employee appeal is to their Executive Leadership Team Leader The second level is to the Chief Executive Officer who will see to it that a proper notice is given to all parties concerned and that a record of the hearing is properly documented 3 11 Personal Items at School Any furniture appliance or item that is brought to school and remains over 2 weeks becomes the property of Quality Education Academy unless authorized by the school in writing 3 12 Grievance Policy Steps to Resolve Concerns Board policy
53. ow his her I D at pick up Staff must verify the identity of who picked up a student Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 5 of 41 1 7 Evaluations Each career teacher will have a minimum of 1 formal observation and may have several informal observations There will be one formal observation per semester Anytime a teacher is ready for his her announced evaluation please see the supervisor of your respective areas with date and time For announced observations teachers will include the introduction and summary in addition to the lesson presentation A student seating chart and the identification of any students with exceptional needs should also be included Individual goals must be completed by teachers Teachers should have two individualized goals Any areas of need from previous evaluations may be addressed in one s PDP PDP s must be completed by August 15 2015 Probationary and Career licensed and tenured teachers will follow the evaluation cycle that corresponds with their respective years of experience see Beginning Teacher Support Plan All evaluations will be completed via NCEES TNL process Self evaluation via NCEES process should be completed by August 15 2015 Finalize date time of observation Reminder 1 observation must be formal 45 minutes longer OBSERVATION ONGOING throughout Career Status Teachers formal year of Year Probationary Teacher 1st 3 years evaluation 4
54. rd of all parental conversations During the third quarter a conference between the Chief Development Officer or designee teacher and parent should be held At that time a review of the categories of the Light s Retention Scale should be submitted In the final analysis the decision rests with the Chief Development Officer The Chief Development Officer will confer with the student s teachers and parents guardians in making the decision The final decision should always be determined by the answer to the question Is the student going to benefit more by going on to the next level An appeal process will also be available for the student and parent s Section 10 FIELD TRIPS See school forms No student will be denied participating in a field trip without approval from Administrators Section 11 HEALTH AND SAFETY 11 1 Chemicals After the disaster in Hamlet N C the State has become much more stringent concerning safety We are subject to large fines if any chemical cleaning agent is in the classroom Remember any product with a label reading Keep out of the reach of children e g white board cleaner should not be kept in your room unless under lock and key Certain cleaning agents are required in the classroom for Pre K and K 11 2 Student Accidents Report all student injuries to the office immediately using Quality Education Academy s Incident Report An incident report must be sent to the office
55. s voluntary teachers and teacher assistants when given authority over some part of the school program by the principal or supervising teacher to Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 15 of 41 encourage temperance morality industry neatness and all other Q E A character traits to promote the health of all pupils especially of children in the first three grades to provide frequent periods of recreation to supervise the play activities during recess and to encourage wholesome exercises for all children See Q E A Wellness Policy Appendix A 3 To Provide Some Medical Care to Students It is within the scope of duty of teachers including substitute teachers teacher assistants student teachers or any other public school employee when given authority by the School of Education or its designees i To administer any drugs or medication prescribed by a doctor upon written request of the doctor and parent s guardian s through school office supervision this will typically be administered by the office associate or trained designee ii To give emergency health care when reasonably apparent circumstances indicate that any delay would seriously worsen the physical condition or endanger the life of the pupil iii To perform any other first aid or life saving techniques in which the employee has been trained in a program approved by the State Board of Education Any public school employee authorized by the
56. school Board of Directors or its designee to act under 1 ii or 111 above shall not be liable in civil damages for any such authorized act or for any omission relating to such act unless such act or omission amounts to gross negligence wanton conduct or intentional wrongdoing Any person serving in a voluntary position at the request of or with the permission or consent of Board of Directors or its designee who has been given the authority by the Board of Directors or its designee to act under 11 above shall not be liable in civil damages for any such authorized act or for any omission relating to such act unless the act amounts to gross negligence wanton conduct or intentional wrongdoing At the commencement of each school year but prior to the beginning of classes and thereafter as circumstances require the administrator of each school shall determine which persons will participate in the medical care program 4 To Teach the Students It shall be the duty of all teachers including student teachers substitute teachers voluntary teachers and teacher assistants to grow each student academically to the students full potential 5 To Enter into the Administration s Plan for Professional Growth It shall be the duty of all teachers including student teachers substitute teachers voluntary teachers and teaching assistants when given authority over some part of the school program by an administrator or supervising teacher
57. smissal Keep in mind that our staff cannot stop instructional time of other students to attend to their child during work hours 2 7 Telephone Use Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 8 of 41 2 7 1 If you determine that a student needs to use the phone send him her to the front office with a note briefly explaining the need Please remember phone usage is for emergencies only Forgetting homework or P E uniforms is not an emergency 2 7 2 Staff members will not be called away from responsibilities for phone calls unless there is an emergency Teachers will check and retrieve their messages from their voice mail boxes Please inform family members and others of the phone policy 2 7 3 There is no personal cell phone use during instructional time 2 8 Confiscated Items In the event of a teacher having to confiscate a student s property that is in violation of the student handbook policy the teacher will do the following 1 and 2 offense e Keep the student s item ina LOCKED PLACE e Communicate with parent at the end of the school day with referral e Return the item to the parent after signature on referral is obtained e Keep referral for your records 3 offense e Teacher will give the item to the administrator with an office referral documenting the first two offenses THE TEACHER IS SOLELY RESPONSIBLE FOR THE INTEGRITY OF ANY CONFISCATED ITEM THE SCHOOL WILL NOT BE RESPONSI
58. t Does not unduly burden the District s computer or network resources Has no adverse effect on an employee s job performance a student s academic performance Access to the District s electronic communications system is a privilege not a right All users shall be required to acknowledge receipt and understanding of all administrative regulations governing use of the system and shall agree in writing to comply with such regulations and guidelines Noncompliance with applicable regulations may result in suspension or termination of privileges and other disciplinary action consistent with District policies Violations of law may result in criminal prosecution as well as disciplinary action by the District e Computers Just about any laptop or netbook is compatible with our network and acceptable As long as the device has a working web browser students will be able to access the tools they need Windows based Apple or Chromebook operating systems should work without issue e Software Recommended browsers are Internet Explorer Foxfire and Google Chrome Service Packs 1 and 2 downloads are recommended e Mobile Devices Mobile devices such as iPads Android Tablets smart phones iPods and other devices will work on the network Please remember that the use of these devices as with any personally owned device is strictly up to the administration e Network Connection Students who cannot access the QEA network or
59. tially enrolled students 2 2 Lesson Plans Each teacher is expected to have daily lesson plans All plans must be thorough so that a substitute is able to understand and carry out the instructional program Lesson plans should be left on the teacher s desk daily Plans need to be complete along with any duplicated materials necessary for implementation Lesson plans including teacher made benchmarks for the quarter must be turned in before the first workday of each month All lesson plans should among other elements should reflect the North Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 7 of 41 Carolina Common Core Standards Multiple Intelligences Thinking Maps Problem Solvers and Backwards Design Generic emergency plans for substitutes should be left with the grade level administrator on or before August 14 2015 2 3 Teaming between Specialists Computer P E Music etc and Classroom Teachers Quality Education Academy has provided planning time for teachers while a specialist instructs the class Specialists will be responsible for supervising and escorting students to the specialist s area and classroom teachers from these areas Teachers will also need to plan with the specialists so that continuity within each area exists The office staff will be prompt in letting classroom teachers know when specialists are absent 2 4 Daily Physical Education On the days that the PE Specialist
60. tion that 1 Taken as a whole and with respect to minors appeals to a prurient interest in nudity sex or excretion 2 Depicts describes or represents in a patently offensive way with respect to what is suitable for minors an actual or simulated sexual act or sexual contact actual or simulated normal or perverted sexual acts or a lewd exhibition of the genitals and 3 Taken as a whole lacks serious literary artistic political or scientific value to minors SEXUAL ACT SEXUAL CONTACT The terms sexual act and sexual contact have the meanings given such terms in section 2246 of title 18 United States Code Quality Education Academy Employee Acceptable Use Guidelines Please read the following carefully Violations of the Acceptable Use Guidelines may cause an employee s access privileges to be revoked School Board disciplinary action and or appropriate legal action may be taken up to and including employment termination Additional items that employees need to be aware of A Staff must be aware that students have access to the Internet from all of the school system s computers Teachers must use good judgment and closely supervise their students use of the Internet The School System uses filtering software to help prevent student access to inappropriate web sites However it is impossible to block access to all objectionable material If a student decides to behave in an irresponsible manner they may be able to
61. uctional program of the schools the Chief Development Officer or designee will approve all commercial audiovisual materials Curriculum related AV materials should be chosen with care Movies or videos shown only for entertainment will be limited and only allowed on special occasions with administrative approval This is not to discourage teacher creativity but to protect instructional time with justification and credibility 4 5 Contacting Law Enforcement In an emergency situation students teachers staff and the school all need to be protected To help ensure this the administration will make all contacts with any and all law enforcement agencies This includes protective services and juvenile agencies In case of emergency contact any member of administration immediately 4 6 Notices to Parents Staff All written communication must be sent to your ELT leader for prior approval and processing before dissemination to staff parents or the public 4 7 Money Collection All monies are collected in the front office only Teachers may verify student payment at the front office or by receipt from the front office No money should be kept in the classroom or taken home 4 8 Furniture No furniture should be moved from any room without the Chief Development Officer or designee s permission Rooms should remain as you find them Each room should have an overhead projector electrical cart and TV VCR DVD 4 9 Classroom Temperatur
62. valuations Once identification of a student with special needs has taken place it is the responsibility of the school personnel to exhaust all resources in meeting those special services 8 4 Responsibilities Responsibilities of the Classroom Teacher Awareness of programs for special needs Personalized Education Plan P E P for each student See school forms Identify students with suspected special needs Seek assistance from support personnel Administrators Special Educators Notify parents in writing that there is a concern with their child Refer student to Accountability Leader Meet with IEP Team OOS ele ON ee Try modifications and interventions suggested by Team Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 30 of 41 9 Team will refer student for testing if necessary 10 If IEP Committee recommends psychological testing psychological referral should be completed 11 Parental permission must be obtained 12 While waiting for testing efforts should continue to meet the special needs of the student 13 Review test results with IEP Committee 14 If certification takes place write the Individual Education Plan IEP with the assistance of the special educator or person assigned by the IEP Committee 15 If an exceptional student is placed in the classroom for all or part of the day as the least restrictive environment the teacher should a Work with the special educator in meeting t
63. wide nutrition policy encourages all members of the school community to create an environment that supports lifelong healthy eating habits Decisions made in all school programming need to reflect and encourage positive nutritional messages and healthy food choices 4 12 Child Nutrition Events Policy To ensure compliance with our school s wellness policy all events that are involving food should be directed to the Child Nutrition department If food is being served for any event in the school the child nutrition department will be responsible for coordinating the food activity All event plans should include child nutrition as the coordinator of the food that is being served whether snacks light meal or heavy meal Child Nutrition requires at least a 30 day window to coordinate the activity if it involves a meal Light refreshments require at least a two week window to coordinate the activity Section5 NORTH CAROLINA PUBLIC SCHOOL LAW II SC 307 5 1 Duties of Teachers 1 To Maintain Order and Discipline It shall be the duty of all teachers including student teachers substitute teachers voluntary teachers and teacher assistants when given authority over some part of the school program by the administration or supervising teacher to maintain good order and discipline in their respective schools 2 To Provide for General Well Being of Students It shall be the duty of all teachers including student teachers substitute teacher
64. y from electrical appliances while the storm is overhead C If lightning catches you outside remember that it seeks the easiest not necessarily the shortest distance between positive and negative centers Keep yourself lower than the nearest highly conductive object and maintain a safe distance from it Quality Education Schools Teacher Staff Handbook Rev 7 25 15 Page 35 of 41 3 Tornado Watch weather conditions are such that tornado may develop A tornado warning means that a tornado has been formed and sighted Action should be taken immediately Once the administrator has received the signal it will be his her duty to notify the teachers students and others of appropriate action to take If there is a tornado watch the administrator should notify all teachers by visiting them personally or by handing notes so that they can be alerted to the situation and ready to act immediately If the watch should be changed to warning there is no need at this time for the administrator or the teacher to inform students of the situation However there is a need for the principal to post lookouts 12 4 Tornado Drill Procedures 1 WATCH Weather Conditions are such that a tornado may develop Office staff notifies teachers through phone speaker Check your roll book and note where any child is if he she is not with you Calmly tell your students that there is to be a Tornado Drill and review procedures with them 2 WARNING A tornado

Staff Handbook 2015-2016 - Quality Education Academy

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