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1. User Paper Type ed Duplex All X ie 1 Bytes Range Casts Cost Range anon 1 ERE Status ll b C one Day 2005 10 13 Week 005 Week 42 v Wwk e Month 2005 Week 10 zjm C Quarter 2005 Week 4 10 Time Range C Year 2005 Year C pate Range Start Date 2005 913 End Date 2005 10 13 C Time Range Start Date 2005 9 13 0 Hour End Date 2005 10 13 11 vj Hour C al Show Record Top 20 Function Options The setting pages of the advanced report Systems will create a new report according to the user has chosen and filled 1 Choose a pre defined report and showing style 1 Choose report type use Ranking Statistic as example showing as the following chart Loading Analysis 7 Time Analysis 2 Choose report by name use Printer Ranking as example showing as the following chart Page 125 of 246 Top Printer x Top User 4 Choose the showing value The system default is total printing cost User can go to Advanced Setting to reset 5 Input reasonable condition base on user s demand 6 Choose correct time Click on the right of Time Range Then input the year and corresponding contents Or click icon it will pop up the following interface Choose Date Web Page Dialog E RE Choose the year month and date The chose dates will appear on the left of icon 7 Click Creating Report button the new report
2. lt Master gt lt Field gt GroupName lt Field gt lt Order gt 1 lt Order gt lt Direction gt 1 lt Direction gt lt Master gt It shows property of master report The master report is group department name indicated by lt Field gt lt Field gt Order shows sort field is print pages 1 is for pages 2 for charge 3 for print count 0 for name Direction is sort in order 1 for descending 0 for ascending Page 130 of 246 PrintUsage 2 1 User Manual lt Detail gt lt Field gt User lt Field gt lt Order gt 1 lt Order gt lt Direction gt 1 lt Direction gt lt Detail gt It shows the property of detail report Page 131 of 246 Option List Registration Monitor Mode Notification ew Template 4 Language i Administrator ex Roles Paper 15 File Data Maintenance Options 1 Registration List user name licensed printer number and valid time 2 Monitor Mode There are three Monitoring Mode Monitoring and print fee charging Monitoring with simple control and Monitoring with advanced control Only one type is available 3 Notification Setup user print notification including Windows Message service and sending E mail 4 Template Manage the templates user defined such as server templates printer templates user computer group templates and user computer templates 5 Language Supports multi language 6 Administrator Setup administrator info 7 Roles Add remove user role and ass
3. Custom Selection Add user in list Click Add to select user name needed in pop up dialog box Page 29 of 246 User name tyr tony tom tempuser steven simen seven seasun ryan Navy michael merlin martin lucy loyalman liuyang Idaptest kane johnson Full Tyr amaxit net tony tom tempuser steven simen seven seasun ryan Navy Shi michael merlin Martin mark lucy loyalman Liuyang Idaptest kane johnson oO J fal Select user needed to be added and click Add and Save to add user into list User name Usergroup name Group Search 1 Total pages User group name Web Developer Web Developer Accounting Web Designer System Integtation System Integtation Customer Service Web Developer Web Developer Web Developer Web Developer System Integtation Web Developer Web Designer Web Designer System Integtation PartTime Web Designer Marketing Web Developer Pages 1 2 1 2 Total33 T s e Remove user from list Select user need to be removed and Click Remove Save to remove user from list Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Print Time Document Type and Charge can be available Page 30 of 246 PrintUsage 2 1 User Manual Add Group Add group
4. PRINTUSAGE Pro Professional Print Accounting amp Management Software Installation Manual Version 2 1 Camax INFORMATION TECHNOLOGIES Copyright 2003 2007 Table of Contents PrintUsage Print Monitoring System Introduction 1 Running Environment 1 Main Features 1 Printer Compatibility PrintUsage Object Properties Configuration 3 Add Printer 5 List All Printers Information 7 Basic Properties Configuration for Printer 8 Configure Printer Charge Properties 10 Configure Printer File Type 12 Configure Print Time of Printer 15 Configure User Properties 17 Add Print Server to Manager site 19 Server Group Server List 21 Basic Properties Configuration for Server 22 Server Property Charging 23 Server Property File Type 25 Server Property Time 28 Server Property Users 29 Add Group 31 Group List 32 Quota Reset 33 Group Setup 34 Group File Type 35 Configure Printer Properties of User Group 38 Configure User Group Quota 40 Configure User Group Time 41 Add user 45 Configure User Basic Information 48 Configure User File Types 50 Configure User Printer 52 Configure User Quota 54 Report List 58 Simple Report 60 Ranks 62 Task Analysis 84 Paper Size Analysis 87 Color Mono Analysis 89 Pages Analysis 90 Printer Analysis 96 Server Analysis 98 User Analysis 100 Time Analysis 101 12 Month Analysis 103 Quarter Analysis 105 Week Analysis Year Analysis 24 Hour Analysis 31 Day Analysis Weekday
5. print server name print date pages file name bytes print charge user name and user full name Note user can change default value in Report Type_Top xml Please refer Advanced Settings and make backup before making modification Page 69 of 246 Top Print Server Ranking Print server ranking includes print server ranking query and print server ranking report Please refer to Simple Report Condition for print server ranking query REPORT FROM PRINTUSAGE Li Top Printer Time 10 1 2005 10 31 2005 E amp T a _ Color LaserJet 4550 PS HP 2000C CLJ 8500 PCL Printer Name 13 HP Color LaserJet 4550 PS 13 hp LaserJet 1150 PCL Se BH 4 2000C 2 HP Color LaserJet 4600 PCL 6 2 HP CLJ 8500 PCL 1 HP 2500C Series Powered by PrintUsage ae HP Color LaserJet 4550 PS 6 50 8 hp LaserJet 1150 PCL Se 1 1 30 3 Em HP 2000C 4 0 40 2 HP Color LaserJet 4600 PCL 6 2 1 00 z HP CLJ 8500 PCL 2 1 00 2 Sy HP 2500C Series 1 0 10 1 Summary 35 00 10 30 13 00 Click on server name to display statistic of each printer pn Date inter Name hp LaserJet 1150 PCL 5e Printer Name Server Name Submit Time Pages Printed Document Total Bytes Total Cost User Full Name Word hp LaserJet 10 12 2005 TYR TyrGanaxit net 1150 PCL 5e UseToTest doc hp LaserJet 10 12 2005 469 TIR Tyr amaxit net WseToTest doc Microsoft
6. Group likes department or organization Description User group name be treated as department Description is for group name or group detailed explanation Click Add to save user information into database Group name is required Click Add it will display Group Setup Click Reset to clear all tables Click Return to return to Group List After successful group adding the new group will display in Group List Page 31 of 246 Group List Group een Toa tetra Ti Accounting 2 0 0 0 00 Computer 0 0 0 0 00 Customer Service 2 0 0 00 Management 0 0 0 0 00 Marketing 4 0 0 0 00 PartTime L 0 0 0 00 Print Tyr i 0 00 System Integtation E 0 00 Web Designer 5 0 0 0 00 Web Developer 12 5 61 25 70 List displays all groups of system Group can be treated as department Click Delete to remove selected groups The users belong to the group will be removed at the same time Click Add to enter Add Group Click User List to enter User List Click Group Name to enter Group Setup Click user number link to enter Group User List It shows user number of group which be treated as user sum of the department Click total jobs link to view group Print Log It shows all print tasks since Install and start print monitoring service Click total pages link to view group Print Log It shows all
7. lt BgColor gt lt BgColor gt lt FontColor gt lt FontColor gt lt FontSize gt 14pt lt FontSize gt lt FontStyle gt 1 lt FontStyle gt lt Title gt lt Head gt lt BgColor gt lt BgColor gt lt FontColor gt black lt FontColor gt lt FontSize gt 12pt lt FontSize gt lt FontStyle gt 1 lt FontStyle gt lt Head gt lt Left gt lt BgColor gt lt BgColor gt lt FontColor gt lt FontColor gt lt FontSize gt 10pt lt FontSize gt lt FontStyle gt 0 lt FontStyle gt lt Left gt lt Main gt lt BgColor gt lt BgColor gt lt FontColor gt lt FontColor gt lt FontSize gt 10pt lt FontSize gt lt FontStyle gt 0 lt FontStyle gt lt AlternateBgColor gt EEEEEE lt AlternateBgColor gt lt AlternateFontColor gt lt AlternateFontColor gt lt AlternateNum gt 5 lt AlternateNum gt lt Main gt Page 82 of 246 lt Summation gt lt BgColor gt lt BgColor gt lt FontColor gt lt FontColor gt lt FontSize gt 1 0pt lt FontSize gt lt FontStyle gt 1 lt FontStyle gt lt Summation gt lt SubTotal gt lt BgColor gt lt BgColor gt lt FontColor gt lt FontColor gt lt FontSize gt 1 0pt lt FontSize gt lt FontStyle gt 0 lt FontStyle gt lt SubTotal gt lt Query gt lt StartDttm gt lt StartDttm gt lt EndDttm gt lt EndDttm gt lt Status gt lt Status gt lt Filter gt lt Filter gt lt Query gt lt CrossTab gt lt Root gt 1 Costant specification ID stands
8. lt BgColor gt lt BgColor gt lt FontColor gt black lt FontColor gt lt FontSize gt 12pt lt FontSize gt lt FontStyle gt 1 lt FontStyle gt lt Head gt lt Left gt lt BgColor gt lt BgColor gt lt FontColor gt lt FontColor gt lt FontSize gt 10pt lt FontSize gt Page 127 of 246 lt FontStyle gt 0 lt FontStyle gt lt Left gt lt Main gt lt BgColor gt lt BgColor gt lt FontColor gt lt FontColor gt lt FontSize gt 10pt lt FontSize gt lt FontStyle gt 0 lt FontStyle gt lt AlternateBgColor gt EEEEEE lt AlternateBgColor gt lt AlternateFontColor gt lt AlternateFontColor gt lt AlternateNum gt 5 lt AlternateNum gt lt Main gt lt Summation gt lt BgColor gt lt BgColor gt lt FontColor gt lt FontColor gt lt FontSize gt 10pt lt FontSize gt lt FontStyle gt 1 lt FontStyle gt lt Summation gt lt SubTotal gt lt BgColor gt lt BgColor gt lt FontColor gt lt FontColor gt lt FontSize gt 10pt lt FontSize gt lt FontStyle gt 0 lt FontStyle gt lt SubTotal gt lt Query gt lt StartDttm gt lt StartDttm gt lt EndDttm gt lt EndDttm gt lt Status gt lt Status gt lt Filter gt lt Filter gt lt Query gt lt CrossTab gt CrossTab is cross table ID is unique mark of cross table StyleName is name of cross table CalculateType is value types 4 is total pages 5 for total cost 6 for print count MaxValue is max alert value Headr is style of top
9. 1150 PCL Se hp L t VS ri o In CS 13 995 1 30 Specification Print server is a managed computer after installing printer and print monitor service Page 70 of 246 PrintUsage 2 1 User Manual Monitoring server 53 and print server are two different meanings Of hardware print monitoring server is a computer but print server is a king of hardware configuration of software monitoring server installed print monitoring software but print server din t install any programs related with print monitor Page displays top 10 servers printing most and in order from most to least Click server name to view statistic information satisfying statistic conditions of ranking report including printer name print server name print date pages file name bytes print charge user name and user full name Note user can change default value in Report Type_Top xml of installation directory Please read Advanced Settings carefully and make backup before modification Page 71 of 246 Top Task Ranking Task ranking includes user ranking query and user ranking report Please refer to Simple Report Condition for user ranking query m Top Task Time 10 1 2005 10 31 2005 Use to test Bog BM UM DN UEM o 6 dA eg 000000000000 000 T4 a ma crosoft Word UseToTest doc Microsoft Word UseToTest doc Test Page Test Page Document 6 Microsoft Word UseToTest doc ESSI 6 Micros
10. 14 Thursday Powered by PrintUsage EZ3 Wednesday 21 4 50 4 Ez Thursday 14 5 80 9 Summary 35 00 10 30 13 00 Click on weekday to get statistical information of each weekday By clicking the Thursday to display information of all documents with inquiry conditions Page 116 of 246 Report Date 10 13 2005 3 54 12 PM m m amp S F g w Printer Name Server Hame Submit Time Pages Printed Document Total Bytes Total Cost User Full Hame hp L t D PER 10 13 2005 5T 0 10 DOEVER doever 10 13 2005 0 50 DOEVER doever 10 13 2005 0 50 DOEVER doever 10 13 2005 0 50 DOEVER doever Microsoft 3 00 DOEVER doever Word 5 0 50 DOEVER doever WseToTest doc 26 0 50 DOEVER doever 3 0 10 DOEVER 10 20 2005 10 20 2005 10 13 2005 10 13 2005 10 13 2005 Test Page 3 14 1 466 5 t doever 46 39 d 3 5 m em eme e m e e e DEVER doever tee 2 5 ao Total Count Specification The page displays printing report within forty eight weeks the simple chart display total bytes total pages total printed bytes total printed pages printing times Click on weekday to get related statistical information of given weekday according with statistical conditions It displays different printing information with printer name printing server name printing time printed page document name total bytes printed expense user name and ful
11. Licensed to Use to test Next Step Database Type and Connecting Setting Page 170 of 246 PrintUsage 2 1 User Manual PrintUsage Data Upgrading Tool Main function PrintUsage compatible with MS Access MS SQL Server 7 0 2000 Oracle and MySQL Database upgrade tool help you transfer data between different types of database Operation Open the following page from program menu PrintUsage Version Pro Enterprise gt Data Upgrading Tool Database upgrade tools on Provider Microsoft Jet OLEDB 4 0 Data Sourc SQL Server 7 0 2000 Id datat be deleted Please backup the database now if necessary i Current Database Information indicates current database type and its connection string New Database Information setup new database type and server user name and password Test use to test the database connection Notice Don t use source data and destination data in one database it may cause data lost After you press Confirm button the system warning message appear if old database exist Page 171 of 246 PrintUsage 2 1 User Manual PrintUsage Click Yes it will create the new database and old database will be deleted Page 172 of 246 User Synchronous Tool Begin gt Program gt PrintUsage 2 1 Enterprise Edition gt User Synchronous Tool PrintUsageSetup Wizard Set Authentication Mode Select authentication by user you have a domain or a
12. PrinterHP Color LaserJet 4550 PS Printer name HP Color LaserJet 4550 PS Printer model Total jobs Total pages Total cost me o o 8 79 Overwrite Color As Auto Is monitored d Capt int peel iie as Image m capture print content to Tiff image review at screen any time Resolution for Capturing 300 y DPI Geen 10 12 2005 rm a Update Printer basic properties General information shows printer s basic information including printer name type total tasks total pages total charge server load monitored or not save print content or not resolution ratio and start time Printer name printer name on print monitoring server Type printer type e Total print tasks print tasks sum Click Print log to review Total pages printed pages sum Click Print log to review Total charge print charge sum Load printer work percent Print tasks pages charge and load concern not only server printer user group and user setting but also print log Server load describes the ratio between print tasks of printer and that of server Load Print pages printer processed Total print pages on server 100 If the monitored option box is selected it indicates that the printer is monitored Selecting or unselecting option box and click Update button to change monitored status Page 8 of 246 Save print content indicates if the printer saves print
13. To select one line please click the head of the line To select whole timetable please click grid of Week The figure shows that only the time of 3 00 to 3 59 on Wednesday is allowed to print Other time period is rejected Click Select from existing templates to select existing template Click Save to save current User Group configuration Click Save as to save a modified configuration as a new one which can be managed in of Settings of Configuration template management Page 57 of 246 PrintUsage 2 1 User Manual Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Group Printer Print Time File Type User Quota are available Settings information can be modified in Setup gt Setup Template Management Page 58 of 246 Report List Report Type List Ranks Summary H Top User Top Group Department Cross tab Usage Analysis Master Detail Usage Analysis Top Printer Top Server Top Computer Top Task Top IP Task Task Analysis Loading Analysis File Type Analysis Pages Analysis Printer Analysis Server Analysis Paper Size Analysis Color Mono Analysis Computer Analysis User Analysis IP Analysis Time Analysis 24 Hour Analysis Week Analysis 31 Day Analysis Quarter Analysis 12 Month Analysis Year Analysis Weekday Analysis 1 Ranks Ranks can be divided by Top User Top Group Department Top Printer Top Server Top Computer and Top Task Top User Ranks The
14. User name Fullname Total pages User group name Existing Configure User Properties Inherit server settings When selected printer monitoring time will inherit related time settings from the server When unavailable the monitoring time cannot be selected because there is no time settings on server When not selected user can set printer time individually to cover server time settings Custom selection Add user in list Click Add to select user name needed in pop up dialog box Page 17 of 246 User name User group name Group User name Full name Total pages User aroup name tyr Tyr amaxit net 97 Web Developer tony tony 0 Web Developer tom tom 0 Accounting tempuser tempuser 0 Web Designer steven steven 0 System Integtation simen simen 0 System Integtation seven seven 0 Customer Service 7 seasun seasun 0 Web Developer ryan ryan 0 Web Developer Navy Navy Shi 0 Web Developer michael michael 0 Web Developer merlin merlin 0 System Integtation martin Martin 0 Web Developer mark 0 Web Designer lucy lucy 0 Web Designer loyalman loyalman 0 System Integtation liuyang Liuyang 0 PartTime Idaptest Idaptest 0 Web Designer kane kane 0 Marketing johnson johnson 0 Web Developer Pages 1 2 1 2 Total33 Select user needed to be added and click Add and Save to add user into list e Remove user from list Selec
15. m REPORT FROM PRINTUSAGE 1 1 Top Group Department Time 10 1 2005 10 31 2005 Use to test 25 B 20 E amp 15 Ch a 10 5 ros 0 Web Developer Print_Tyr Group Department Bl 21 Web Developer El 14 Print Tyr Powered by PrintUsage GroupiDepartment Total Pages Printed Total Cost Total Count Web Developer 21 4 50 4 EI Print Tyr 14 5 80 9 Summary 35 00 10 30 13 00 Click on group department name to display detail statistic information Report Date 10 005 4 02 40 PM oup Department Web Developer Total Bytes Total Lost User Full Name Printer Name Server Name Submit Time Pages Printed Document Microsoft Word UseToTest doc Microsoft Word UseToTest Microsoft Word UseToTest Microsoft Word TYR Tyr amaxit net UseToTest Page 66 of 246 3 00 TYR Tyr amaxit net HP 2000C RDTYR 21 Specification Page shows 10 most usage group department in descending order Click on group department name to display statistic with satisfying statistic conditions of ranking report including printer name print server name print date pages file name bytes print charge user name and user full name Note user can change default value in Report Type_Top xml Please refer Advanced Settings and make backup before making modification Page 67 of 246 Top Printer Ranking Printer ranking includes printer ranking query and printer ranking re
16. Click on year to get related statistical information of given year according with statistical conditions It displays different printing information with printer name printing server name printing time printed page document name total bytes printed expense user name and full name Notice user can modify default value of document from Report Report_FileType Config ini Please refer advanced setting and backup before making modification Page 111 of 246 24 Hour Analysis Report of twenty four hour analysis created by inquiry and report forming User refers to Simple Report Conditions about inquiry conditions m REPORT FROM PRINTUSAGE 24 Hour Analysis Time 10 1 2005 10 31 2005 Total Pages Printed 15 14 EL 13 Hour 021 15 06 14 8411 1413 Powered by PrintUsage I 15 4 50 4 14 3 00 1 11 4 1 20 4 13 4 1 60 4 Summary 35 00 ehem A ate Click on hour to get statistical information of each hour By clicking the fifteen hour to display information of all documents with inquiry conditions Report Date 10 13 2005 3 13 00 PM Printer Name Server Name Submit Time Pages Printed Document Total Bytes Total Cost User Full Name hp L Jet Microsoft p LaserJe RDTYR 10 12 2005 Word 0 80 TYR Tyr amaxit net 1150 PCL 5e UseToTest doc hp LaserJet Microsoft en NT 5 RDTYR 10 12 2005 Word 0 60 TYR Tyr amaxit net Qa E Uselolest doc Microsoft RDT
17. FontColor gt lt FontSize gt 1 0pt lt FontSize gt lt FontStyle gt 0 lt FontStyle gt lt Left gt lt Main gt lt BgColor gt lt BgColor gt lt FontColor gt lt FontColor gt lt FontSize gt 1 0pt lt FontSize gt lt FontStyle gt 0 lt FontStyle gt Page 129 of 246 lt AlternateBgColor gt EEEEEE lt AlternateBgColor gt lt AlternateFontColor gt lt AlternateFontColor gt lt AlternateNum gt 1 lt AlternateNum gt lt Main gt lt Summation gt lt BgColor gt lt BgColor gt lt FontColor gt lt FontColor gt lt FontSize gt 1 0pt lt FontSize gt lt FontStyle gt 1 lt FontStyle gt lt Summation gt lt SubTotal gt lt BgColor gt 569CE 1 lt BgColor gt lt FontColor gt white lt FontColor gt lt FontSize gt 1 0pt lt FontSize gt lt FontStyle gt 0 lt FontStyle gt lt SubTotal gt lt Master gt lt Field gt GroupName lt Field gt lt Order gt 1 lt Order gt lt Direction gt 1 lt Direction gt lt Master gt lt Detail gt lt Field gt User lt Field gt lt Order gt 1 lt Order gt lt Direction gt 1 lt Direction gt lt Detail gt lt List gt lt Type gt SUM lt Type gt lt Field gt PagesPrinted TotalCost Count lt Field gt lt List gt lt MasterDetail gt lt RecordPerPage gt 0 lt RecordPerPage gt shows how many master records is displayed and 0 is to display all master report records The configuration describes the format of master report and detail report
18. If you need to manage multiple websites you may define the virtual index location of those websites Notice This feature is only available on V2 1 edition or above Next Step Administrator Settings Page 243 of 246 Administrator Settings PrintUsageSetup Wizard Administrator An unique ID to idertify this installation of PrintUsage Most likely it should be your company abbr name or your branch ID Site ID amaril Set login name for p int manager web site After installation specify the following URL in your browser http localhost prirtusage When prompted enter the user name and password Name admin Password Confirm password Bee You can input the Site ID and assign the administrator password The default user name is admin and the password is blank Notice If you have multi administrators you can add them after the first administrator logged on No website ID and multi administrator below V2 1 edition Page 244 of 246 PrintUsage 2 1 User Manual Restart Wizard If you need to restart the Wizard 1 Please modify the installed index bin PrintUsage ini from WizardDone Y to WizardDone N Then save and exit 2 Start the Wizard again by running the bin Wizard exe Page 245 of 246 PrintUsage 2 1 User Manual Copyright Info PrintUsage is print monitoring software developed by AMAX Information Technologies Inc and any organization company a
19. Page 44 of 246 PrintUsage 2 1 User Manual Add User Figure 1 is to add user from user group and figure 2 is to add from whole users Input user added domain account name or computer name based on Authentication Mode Input Email address to use Email reminding of Print Reminding User name must be unique Full name is used to distinguish users Single user cannot belong to multi group Click Add to add user to group user list After adding it will turn to whole group user list Click Reset to load default page Click Back to return to User List Page 45 of 246 User List User list Group Web Designer User list User namel E Search ce SS I john Unlimited 100 00 0 00 0 00 daptest Idaptest Unlimited 1 000 00 0 00 0 0 0 00 lucy lucy Unlimited 100 00 0 00 0 0 00 mark mark Unlimited 100 00 0 00 0 0 0 00 tempuser tempuser Unlimited 100 00 0 00 0 00 Pages 1 1 1 Total 5 Record s Refresh Move t Accounting 4 Add balance Reset all group s quota Click Remove to remove selected users For Enterprise Version to remove user will not remove user print content at the same time Click Reset to clear all selection Click Add to enter Add User page Click Refresh to clear selection and retrieve user list Click Move to Group to move selected user to specific group Refer to Group User List Click Add B
20. please select the option box of Remove column and then click Remove button at the bottom Click Reset to clear selected print monitoring server Monitored if not select Monitored option box before the server the server would not be monitored if monitor the server please select Monitored option box and then click Update button at the bottom Monitored server name server name Click link of server name to view Properties of server such as server basic information and configuration properties Control server manage print monitoring service by Web interface The monitoring service on print monitoring server can be control by Web mode such as print monitoring monitoring pause and service restart Printer quantity two types one is the number of monitored printers connected with the server and added into system the other is all printers connected with the server i e 2 11 shows the server is connecting 11 printers and two is monitored Click 2 the information of two printers can be displayed The first number of the printers number is less than equal to your license number For example if current monitored printers are 100 the license number is 100 Tasks the number of all print tasks the server is processing Click the link to check all print task information in print log e Pages the number of all print pages the server is processing Click the link to check all print task information in print log an
21. rdtyr printusage Log PrintLogAdvOptic Internet 2 Advanced options enables user to search log by user name computer name document time range server printer and group Note User must click to confirm the drop down box The relationship with all conditions use as and If blank the condition will be ignored If page is displayed Printer User Server and Group link the search box will disable Click Delete log to remove all logs Click save print content into image file in Tiff format Click transfer print task to printer If user A print task of 5 pages on Prtinter_1 of PrintServer_A three month ago now he clicks o and confirms print and task B of 5 pages will be re transferred to Prtinter 1 of PrintServer A to print Export print log Page 155 of 246 PrintUsage 2 1 User Manual Click on export records as xls file for download Print log Page 156 of 246 System Log View system log Range Custom From 2005 10 12 EE to 2005 10 12 4 Date Action description 50 10 12 2005 3 50 27 PM Add Printer hp LaserJet 1150 PCL 5e Success 49 10 12 2005 3 03 37 Delete Group ID 13 Fail 48 10 12 2005 3 00 38PM Add Group New group Success 47 10 12 2005 2 46 31 PM Delete Group ID 9 Fail ail 46 10 12 2005 2 46 31 PM Delete Group ID 8 Fail 45 10 12 2005 2 45 37 Add Group Computer Success 44 10 12 2005 2 44 48 Add Printer HP Color LaserJet 45
22. 0 00 0 0 00 michael michael Unlimited _ 1 000 00 0 00 0 0 00 Navy Navy Shi Unlimited 1 000 00 0 00 0 0 0 00 ryan ryan Unlimited 100 00 0 00 0 0 0 00 seasun seasun Unlimited 1 000 00 0 00 0 0 0 00 tony tony Unlimited 1 000 00 0 00 0 0 0 00 tyr Tyr amaxit net Unlimited 274 00 0 00 6 64 26 00 Pages 1 1 1 Total 12 Record s Refresh Move to Accounting Add balance Input user query related user and support inkling query Click Remove to remove selected users After removing the print log of user will not be removed Click Reset to load default page Click Add to enter Add User page Click Move to Group to move selected user to specific group When user is moved to specific group it is optional to move print charge count to new group but leave print log in old group Microsoft Internet Explorer xi 4re you sure you want to move When user is moved to new group the balance will change Click Add Balance to add balance for all users The balance can be negative Page 43 of 246 Click Reset all user balance to enter Reset all users balance page Click table heading such as user name full name quota current balance overdraft upper limit total tasks total pages and total charges to sort items in ascending or descending Click user name link to setup user properties Click total tasks total pages total charges to enter Print Log page
23. 11 42 51 PrintUsageS C None 1000 RDTYR a Informa 2005 4 12 11 42 51 PrintUsageS C None 2071 N RDTYR E Informa 2005 4 12 11 42 50 PrintUsageS C None 1006 RDTYR Informa 2005 4 12 11 42 26 PrintUsageS C None 11001 RDTYR E Informa 2005 4 11 16 33 36 PrintUsageS C None 1000 RDTYR Informa 2005 4 11 16 33 36 PrintUsageS C None 2071 RDTYR e Error 2005 4 11 16 27 01 PrintUsageS C None 200 RDTYR e Error 2005 4 11 16 26 55 PrintUsageS C None 200 RDTYR D Informa 2005 4 11 16 26 50 PrintUsageS C None 12002 RDTYR Informa 4 2005 4 11 16 26 49 PrintL sageSVC Mone 11000 RDTYR D Informa 2005 4 11 16 26 46 PrintUsageS C None 20000 RDTYR a Informa 2005 4 11 16 25 11 PrintUsageS C None 20010 RDTYR E Informa 2005 4 11 16 25 09 PrintUsageS C None 11001 RDTYR E Informa 2005 4 11 16 25 08 PrintUsageS C None 1006 N A RDTYR D Informa 2005 4 11 15 53 33 PrintUsageSy C None 1000 N A RDTYR E Informa 2005 4 11 15 53 33 PrintUsageS C None 2071 RDTYR Informa 2005 4 11 15 53 32 PrintUsageS C None 1006 N A RDTYR DNI EL annar 4 44 47 m7A 47 DERE 25 innn zl Page 164 of 246 PrintUsage 2 1 User Manual License You may see the software is licensed to after right clicking managing program of system tray gt system settings You may also see the name of registered company or individual The ending tri
24. 13 1 30 3 HP 2000C 4 0 40 2 mu HP Color LaserJet 4600 PCL 6 2 1 00 2 HP CLJ 8500 PCL 2 1 00 2 2500 Series 1 0 10 1 Summary 35 00 10 30 13 00 Click on printer name to display detail statistic of each printer Report Date 3 44 12 PM Y d PIC Printer Hame Server Name Submit Time Pages Printed Document Total Bytes Total Cost User Full Name hp LaserJet Microsoft ford 1150 PCL Se RDTYR 10 12 2005 T UseToTest 0 60 mo net hp LaserJet Microsoft ford 13 1 30 Tyr amaxit net 995 hp LaserJet 1150 PCL Se RDTYR 10 13 2005 Total Count Specification Page shows 10 most usage printers in descending order Page 97 of 246 PrintUsage 2 1 User Manual Click on printer name to view statistic with satisfying statistic conditions of ranking report report including printer name print server name print date pages file name bytes print charge user name and user full name Note user can change default value in Report Type_Top xml Please refer Advanced Settings and make aback up before making modification Page 98 of 246 Server Analysis Server analysis has two options query condition and report generation Please refer to Simple Report Condition for query condition 1 J Server Analysis Time 10 1 2005 10 31 2005 RDTYR Server Name ll 35 RDTYR Powered by PrintUsage ServerName Total Pages Printed Total Count RDTYR 35 1
25. 158 of 246 Advanced Setup Advanced Setup 6 Database Type 5 SQL Server Database Connection String Build Connection Provider SQLOLEDB 1 Password admin Persist Security Info True User ID sa Initial Catalog PrintUsage Data Source RDTYR Note Please make sure to enable save password when using the Test Connection wizard to build the database connection string OK Cancel Database Type Compatible with four types of databases MS Access MS SQL Server MySQL and Oracle MS Access is recommended for trial version The registered user can have different databases option Database Connection String Input database connection string in the connection box You may also click connection string system will help you create new database connection wizard Click on test connection after connection string created If connection failure it could be database username or password error Notice Please check Allow save password in the data connection attribute otherwise database connection string will not run normally Page 159 of 246 PrintUsage 2 1 User Manual E Data Link Properties MS Access User Notice Please use Microsoft Jet 4 0 OLE DB Provider as OLE DB provider in order to get best system performance and compatibility We recommend you use MDB files from local computer Do not use it from the network it will decrease system performance Page 160
26. 174 of 246 Trial version expiration Incorrect installation Software dog detection failure License displays trial version expired No 200 log information is TRIAL_USE_EXPIRED or LICENSE_EXPIRED_REGCODE Trial version Date Time displayed in license area is some date of 2002 or 2003 It will randomly change to another date after clicking Apply button Message of error No 200 in Event Log is CANNOT_GET_REGCODE_FROM_DB Only occurs in office version Message of error No 200 in Event Log is NO_DONGLE_DETECTED Reinstall the system and make Purchase the full version sure the installation is successful It takes about 10 to 30 minutes to import users for large domain Don t cancel during the process Make sure software dog is plugged into the USB port You can plug the USB software dog in and restart PrintUsage Application service Page 175 of 246 What is the difference between professional version and enterprise version Which version should choose Professional version focuses on printing cost control and enterprise version focuses on not only printing cost control but also security management of the printing information Comparison Professional Enterprise Monitoring and recording lt span gt lt span gt Printing charges and control lt span gt lt span gt Web report and event log lt span gt lt span gt Multi database type support Access MSSQL MYSQL Or
27. 6 RDTYR 0 0 0 00 hp LaserJet 1150 PCL Se RDTYR 0 0 0 00 8 p Top Users Total Pages Printed Top Group Total Pages Printed Group Department jenny 0 0 Accounting 0 0 Username betty 0 0 Customer Service tom 0 0 Management 0 0 Password seven 0 Marketing 0 april 0 0 PartTime 0 0 1 Information Technologies Inc 2003 2005 All Rights Reserved If you don t log on using domain account you should input user name and password Connect to server Input user name and password to get related information lt User Page 206 of 246 User Balance Query Query Criteria User name tyr Total jobs 6 Balance 88 60 Totalpages 66 Print Statistic From 2005 10 19 To z005 Quota 100 00 Total cost 11 Quota cycle type Unlimited User Group Department Computer mit time W Printer ument Content s Pages Copies aper Color Deplux T Pages 1 1 1 Total 0 Record s Define the time range of query User Balance Query Different Time Different From 2005 10 1 EE vr otal jobs 6 Balance 88 60 Total pages 66 Range Custom Duota 100 00 ue Total cost 11 Print Statistic g Status Group Department Computer Submit time Printer Document Content s Copies Paper TR AWE TROT ENG IUIS Del Laser Princer Mason Word amp Printed 9 3 A4 Colo WR Web bevekce imbri Nord amp Printed 3 1 A4 C
28. Analysis Customization of report detail pages Definition for Report Type Options Registration Info Monitor Mode Notification Template Language Administrator Roles File Types Paper Types Data Maintenance Print Log System Log Advanced Setup Auto Configuration PrintUsage Data Upgrading Tool Run Setup Wizard Q amp A 107 109 111 113 115 120 126 156 158 161 167 169 173 PrintUsage Print Monitoring System Introduction Running Environment Hardware Requirement Intel Pentium 111 CPU or above 20GB of free hard drive space minimum of 128MB system memory 512MB is recommended Software Requirement e Supported Operating System Windows 2000 XP 2003 e Supported Database MS Access MS SQL Server 7 0 2000 MySQL 3 23 or newer PrintUsage 2 1 also support Oracle Database 8i and newer Attention e Starting from PrintUsage 2 0 Windows NT is no longer supported as the print server e Monitoring service and web management service require Microsoft database access component MDAC 2 6 or above Systems administrators are recommended to install the Latest MDAC database component to obtain the best performance e MyODBC is required when MySQL is used MyODBC 3 51 and MySQL Database 3 23 4 01 have been tested to be compatible with PrintUsage 2 x e Internet Explorer 5 0 or above is required for PrintUsage Web management Internet Explorer 6 0 or newer is recommended Other browsers are not suppor
29. Application Server 33 4 MB Bi Certificate Services 1 4 MB C BI E mail Services 1 1 MB amp 4Fax Servines 79MR 2 Description Includes ASP NET Internet Information Services IIS and the Application Server Console Total disk space required 3 3 MB Detail Space available on disk 2746 4 VB __ Deis Page 217 of 246 PrintUsage 2 1 User Manual 5 In the Application Server list please select Enable network COM access Application Server Console and Internet Information Service Application Server M ia Application Server Console S ASP NET vi GB Enable network COM access O Bj Enable network access A Information Services 15 O amp Message Queuing 6 Check the Internet Information Service and click Details You will see World Wide Web Service Select that check box and go to the details Internet Information Services IIS C FrontPage 2002 Server Extensions fa Internet Information Services Manager C Printing NNTP Service M sa SMTP Service 9 gl world Wide Web Service Page 218 of 246 PrintUsage 2 1 User Manual 7 Make sure you select Active Server Pages and World Wide Web Service i Yorld Wide Web Service m ES Active Server Pages 0 0 MB Internet Data Connector C Ga Remote Administration HTML CI Gg Remote Desktop Web Connection s Server Side Includes M e WebDAV Publishing
30. Color LaserJet 4600 PCL 6 E 2i Color LaserJet 4550 4550 5 HP Color LaserJet 4550 PS v M HP CLJ 8500 PCL HPCLISSOOPCL HP CLJ 8500 PCL HP 2500C Series HP2500CS HP 2500C Series HP 2000 HP2000C HP 2000 E Printer DellL1700PCL Dell Laser Printer 1700 E D Laser Printer 1700 pat H1700nPS3 Dell Laser Printer 1700n P53 Select printers monitored by server Enter printers list of the server and select printers need to be monitored Select Save print content option box M if wish to monitor print content and then click Submit at the bottom If printer can be monitored user can select if saving print content or not Note Not all types of printers support print content save If you find the print content saved is in confusing codes or are notified not be saved most possible issue is your printers or drivers used are not supported by system If you need to obtain print content please set save mode as any mode except for Not Save Page 20 of 246 Server Group Server List Server list Me Server namel m C v Q gt 4113 30 114 41 40 EE e Ww 0 1 0 o 0 00 Total 30 114 41 40 Litst the information of all servers Find server name finds server list by server name Supports inkling Inquiry e Click Add to add print monitoring server Click Update to submit Click Remove to remove selected print monitoring server If remove certain server
31. CountFun SUM Formater F 0 gt lt ColName gt ColName Name Document Align 1 CountFun Formater S gt lt ColName gt ColName Name TotalBytes Align 3 CountFun SUM Formater F 0 gt lt ColName gt ColName Name TotalCost Align 3 CountFun SUM Formater C 1 gt lt ColName gt ColName Name User Align 1 CountFun Formater S gt lt ColName gt ColName Name UserFullName Align 1 CountFun Formater S gt lt ColName gt lt ListDetail gt lt Graph_FileType gt Code listed above is a sub node of XML file 1 Name is the name of node and system will automatically search in language package Type indicate the report is graphical report 2 Group By shows the report statistics as X axis Order Direct is sort by direction Blank is the default value for descending order ASC for ascending order 3 Printer Status is default print status A for all S for print successfully D for print denied 4 Show By Time is default date 5 In Chart sub node MaxInChart 0 0 to display all records Page 119 of 246 6 A 3D Is3D 1 Percent3D 10 gt lt A_3D gt display 3D graphical report 1 to use 3D effect and Percent3D enable 0 no 3D effect and Percent3D disable Percent3D is the proportion size of 3D effect 7 Axis Width 580 Height 300 HLabelStyle 1 VLabelStyle 3 gt lt Axis gt the draw size of graphical report 8 Marks IsShowMarks 1 MarksStyle 1 gt lt Marks gt
32. Daily C Weekly C Monthly C Quarterly Yearly Unlimited Allow printing over quota Max usage over quota o 00 Printing over quota type Amount zj Setup template name after user select the existing template and click Apply he will see Setup Template Name gt Template Name in User Quota page Please refer to Template Finger Quotation and Template Value Quotation in Setup gt Setup Template Management User quota available print charge given to user in unit period day week month If selecting None after user uses up quota the print can not be continued It needs administrator to allocate again When selected type of day week quarter and year user quota will be automatically renewed after one period Overdraft allowed upper limit the value input must be plus Overdraft allowed upper limit the value input must be plus User can properly overdraft print charge according to overdraft type selection Ration overdraft user can overdraft charge as per upper limit setting Percentage overdraft user can overdraft charge as per percentage of total print charge such as 20 of total charge Click Save to save current User configuration e Click Save template as to save a modified template as a new one which can be managed in Setup gt Setup Template Management e Click Reset all sun objects properties to refresh page and load default setting Click Select from existing templates
33. Deny all file types Except the following file types File type name Extension Description Delete Each print job size should not exceed 0 00 KB 0 for unlimited Total pages of each print job should not exceed o 0 For unlimited Title should not contain Blank For not limited delimit by For multiple keywords Each print job cost should not exceed 0 For unlimited Apply All Existing 7 Apply File Type All file types are authorized except for file types listed All file types are rejected except for file types listed Selection usage of file types e Click Add to select file types needed in pop up dialog box Page 25 of 246 4 PrintUsage Doc Type List Web Page Dialog File type name type name Extension Description boc doc HTM htm HTML html IMAGE jpg PDF pdf PSD psd txt 5 xls Pages 1 1 1 Total 8 Record s http rdtyr printusage modules FileTypeListForConfigByFr Internet After selection click Add You will find file types in type list of user group properties and then click Save to complete If the user group doesn t use file types listed any more please select file types and click Remove and then Save File size limit max upper limit file size in one print to avoid printer jam or waste during printing large file Leave blank or input 0 to cancel limit Page limit upper
34. Last Login Date 5 a admin Administrator 10 12 2005 Reset Password Administrator Doever Doever79 hotmail com PaaS Reset Password Role s 10 12 2005 Tyr Tyr 10712120 Reset Password Role s aaa Note o Administrator cannot be removed o When user is not administrator the default role is empty New added administrator can log on manager site but without administration right o When adding role for administrator the administrator will have the right of management o Click role management to manage user right e Click change password to pop up the password change dialog box rte 7 After you successfully change the password it will display change success notice Page 143 of 246 PrintUsage 2 1 User Manual e Click role to pop up user role setup dialog box aaa bbb Admin Role Test Role Select related roles and click Setup to enable the right of the role to administrator It is by Setup gt Role Management to setup e Click Remove to remove selected administrators e Click Add to add administrator e Click Reset to clear selection Page 144 of 246 PrintUsage 2 1 User Manual Roles Roles aaa Assign Rights bbb Assign Rights Role management lists all roles names Click Add to add role Role Name Return fo m Add correct role name and description and then click Submit to complete Role name is requi
35. Mode Setting is Monitoring and Advanced Control the configuration of User Group Printer Print Time File Type User Quota are available Page 55 of 246 PrintUsage 2 1 User Manual Settings information can be modified in Setup gt Setup Template Management Page 56 of 246 Configure User time User property tyr Gear cor ETEN E a Specify time Specify time Allow Print WES Deny Print Week 012345678910 11 12 13 14 15 16 17 18 19 20 21 22 23 Monday NE See eee Wednesday Thursdey MN Pee eee eee Friday NN saturday ME SPP sunday i EPS Inherit group a e Setup template name after user select the existing template and click Apply he will see Setup Template Name gt Template Name in File Type page Inherit group setup e When selected time setup will inherit related settings from the group e When unavailable time cannot be setup The option box is unavailable when group has no time setup When not selected time can be setup individually to cover group settings Print allow print reject blue refer to allow and grey refer to reject Two option boxes are available for color selection Detailed settings To select one column please click the head of the column For example to click digit 3 will select whole column
36. Step Add Monitored Printer Page 241 of 246 Add Monitored Printer PrintUsageSetup Wizard Add printer to monitor Please select the printer to monitor The trial version allows 3 printers Printers available Printers already monitoring j Dell Laser Printer 1700n RDTYR E Dell Laser Printer 1700PCL RDTYR HP 2000C RDTYR EB HP 2bUUL Senes HDIYH CLJ 8500 PCL RDTYR E HP Color LaserJet 4550 PS RDTYR A HP Color LaserJet 4600 RDTYR E HP DesignJet 600 E740 RDTYR 3 hp Lasedet 1150 PEL RDTYR ET hp LaserJet 1300 RDTYR 39 Legend LJ2500 RDTYR E Microsoft Office Docume RDTYR Snaglt 7 RDTYR This step will appear when you choose complete installation The number of printers is limited by authorization If it s trial edition it only allows 3 printers The number of printers you can monitor is related to the type of License you purchased The monitor will start immediately after the printer was added If there is no printer in user printing monitoring server this step can be skipped Next Step Create Virtual Index Page 242 of 246 PrintUsage 2 1 User Manual Create Virtual Index PrintUsageSetup Wizard Please select one IIS website from below list to create the virtual directory Website List Default Web Site ARONIA Running Administration Web Site 2456 Running Virtual Directory Print sage
37. Word 3 00 Us2ToTest doc HP Color LaserJet 4550 RDTYR 10 12 2005 r 3 00 PS Us2ToTest doc Total Count 4 4 2 106 Specification Page shows 10 most pages print in descending order Page 92 of 246 PrintUsage 2 1 User Manual Click on printed pages to get related statistical information with statistical conditions It displays related printing information with printer name printing server name printing time printed page document name total bytes printed expense user name and full name Notice user can modify default value of document from Report Report_FileType Config ini Please refer advanced setting and backup before making modification Page 93 of 246 Loading Analysis Nal Loading Analysis Printer Analysis Server Analysis Description Description S User Analysis Description Computer Analysis Description IP Analysis m Description 4 1 Printer Analysis Analyzing printing status by printer 2 Server Analysis Analyzing printing status by printer server 3 Computer Analysis Analyzing printing status by computer 4 User Analysis Analyzing printing status by each user Page 94 of 246 Computer Analysis Computer analysis has two options query condition and report generation Please refer to Simple Report Condition for query condition 1 J Computer Analysis Time 10 1 2005 10 31 2005 Product Demo RDTYR Computer
38. World Wide Web Service 8 Click OK to finish the installation During the installation system disk will be required 9 After IIS was installed you can find Internet Information Services IIS Manager from the Administrator Tools Click Start gt Settings gt Control Panel gt to verify Page 219 of 246 Prepare to install 1 Uninstall the foregone PrintUsage edition or testing edition Please uninstall the foregone or testing PrintUsage edition before install the PrintUsage 2 0 The program will detect itself and remove the existing PrintUsage automatically However the database and printed files of the previous Printusage will be kept The following will be kept if they were setup by default C Program Files PrintUsage Data PrintUsage mdb which is the database of preexistence edition if something has been written on it The Database will be remain on database server The index C Program Files PrintUsage Content will be kept if preexistence edition is V2 X corporation edition Please don t remove the indexes if you want to keep the foregone data and printed files because it deposited all saved printed files When installing new edition you just need to transfer the indexes installation program will transfer the existence of the index to PrintUsage confirm and go on The whole index C Program Files PrintUsage or C Program Files PrintUsage Pro can be removed if you are going to have complete installation
39. _ al 4 ay al al a m m m m m e e e e e m ea G e Cx d ce pt B lt m e E JEg GE a EM e iis dE HE amp 5 g E ir 2 m et 5 a E eo e md ea t B 5 m 0 30 TYR ro ro e en e e e e e e e e m m Total Count 13 Specification Page shows 10 most usage users in descending order Click on printer name to view statistic with satisfying statistic conditions of ranking report report including printer name print server name print date pages file name bytes print charge user name and user full name Note user can change default value in Report Type_Top xml Please refer Advanced Settings and make a backup before making modification Page 96 of 246 Printer Analysis Printer analysishas two options query condition and report generation Please refer to Simple Report Condition for query condition m 1 i Printer Analysis Time 10 1 2005 10 31 2005 Use to test 16 14 1 und Ed RII 3 10 98 EA 5 4 2 M HP Color LaserJet 4550 PS HP 2000C HP CLJ 8500 PCL Printer Name 13 HP Color LaserJet 4550 PS ES 13 hp LaserJet 1150 PCL Se Bl 4 HP 2000C 2 HP Color LaserJet 4600 PCL 6 G42 HP CL 8500 PCL 1 HP 2500C Series Powered by PrintUsage PrnterNam TotalPagesPrinted TetalCount HP Color LaserJet 4550 PS 13 6 50 3 hp LaserJet 1150 PCL 5e
40. access is restricted using NTFS access control lists Basic authentication password is sent in clear text Select a default domain Edit Digest authentication for Windows domain servers Integrated Windows authenticalion Cancel Help Uncheck Anonymous access Page 208 of 246 How to deal with Fail to save print content as image If it pops up this message which means your printer driver is not compiled by PCL or Postscript language PrintUsage only supports drivers complied by these two languages to convert print tasks to images Please contact your printer supplier and check if your printer uses PCL or Postscript language driver or consult us Laser printers of HP Lexmark Xerox Samsung Sharp and Ricoh support this function except for HP LaserJet 1000 and 1010 series Laser printers of Epson and Canon do not support this function If your printer doesn t support to save print as image you can save the print as reprint file and print the file later Procedures Web manager site gt Printer list gt select save print as Image reprint file or reprint file Page 209 of 246 How to deal with Specified file doesn t exist on print server or Fail to retrieve file from print server Open IE on manager server to diagnose Enter http print 8100 suppose print server name is print If the page doesn t display PrintUsage Http App Server is Running the possible reasons are Remote
41. account does not have any relationship with the old printer account By checking the event log of ID 2071 you can confirm the above problems from 2 to 5 Please make sure the printer you are monitoring is in the list rest Properties 4 tx bat Daz 251018 Soue Er Tm 93 None Typ Infomation Event ID Ue MA FOTYA y Dg 5 8 3302 8 94300 Page 212 of 246 What is default user name and password of PrintUsage Password of PrintUsage manager site can be set on the last step of installation wizard If you don t set password the default user name is admin The user has the full control Page 213 of 246 Q forget the password of PrintUsage manager site how to reset it You can log on with other user name with the administrator right to reset password If there isn t any other administrator account please follow the instructions below Open C Program Files PrintUsage bin PrintUsage ini and change line WizardDone Y to WizardDone N Run the Configuration Wizard in PrintUsage program group Select the same type of database as the previous installed one the system will recognize the previous database and ask if you want to overwrite the data or not Please make sure you select NO Skip the next pages if there is a skip option To finish please enter the password for the Admin Page 214 of 246
42. avoid printer jam or waste during printing large file Leave blank or input 0 to cancel limit Configuration name to input a name to save current user configuration for late use Select from existing configuration to select form existing User Group configuration Click Save to save current User Group configuration Click Save template as to save current User Group configuration For late use or configuring other User Group which can be managed in Configuration template management of Settings Click Reset all sun objects properties to return to page original status that is to return to last save Page 13 of 246 PrintUsage 2 1 User Manual Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Print Time Document Type and Charge can be available Page 14 of 246 Configure Print Time of Printer Printer property HP Color LaserJet 4550 PS General File Type Charging a Specify time Specify time Allow Print Deny Print Week 041 21314 5 61781911011 1213 14 15 16 17 18 19 20 21 22 23 Monday NEN SPP eee eee Tuesday EE SERRE Wednesday EERE Thursday ME NENNEN Friday Saturday ME BERS Sunday ii RRRRRREREEEREERENNNEEE Inherit server Existing Y Apply Configure Print Time of Printer Inherit server settings When selected printer monitoring time will inherit re
43. be individually configured Please refer to Server Charge Settings Select from existing configuration templates Please refer to Template Management Charge Explanation e Simple charge mode same charge for each page either single page or double page Charge by area charge as per different color and exact area either single page or double A4 or A3 Advanced charge mode different paper type different charge Advanced mode makes unit price for each paper type and every paper can use B W price and color price One can set price default for all paper type Page 10 of 246 Advanced charging mode define unit cost for different paper type Hide Paper Type W 297 420 a aa W 210 H 297 sos 5 W 148 210 dpi o sos A6 W 105 144 sos B4 W 250 353 oso B5 W 176 H 250 spi W 197 H 273 Letter W 216 279 spi CustomerType W 200 H 300 soi soso I other paper gfo 10 soso Set default mono 0 10 Set default color pricegfo 50 Set When user doesn t select paper type the print will be rejected For example if user prints with A3 paper but doesn t select A3 paper the print will be rejected If user doesn t select Allow other paper type when paper is different from above listed paper type the print will be rejected Save template as current configuration will b
44. by WAN speed At least 2Mbps connection speed is required for smooth work or print task has to wait for a long time in task queue Page 190 of 246 After installing PrintUsage can monitor the print of local machine but cannot monitor other computers Why This problem happens because the other machines print directly to the network printer through the TCP IP port while not printing through the shared network printer connecting to the print server where PrintUsage is installed So the other machines can be monitored only when these machines print through the shared network printer connecting to the print server Page 191 of 246 How to prevent user exiting PrintUsage program and hiding from the monitoring PrintUsage print service runs as a system service so the monitoring service runs normally even if there is no user logon After user logon there will be a printer icon in the system tray This icon is for the configuration tool of print monitoring service but not for the monitoring function Even if user exits the program the monitoring service will not stop For those printers shared on individual workstations we should prevent user from stopping print monitor service or uninstalling PrintUsage to hide from the monitoring SO only Administrators or Power Users have the privilege to stop the service or uninstall PrintUsage Page 192 of 246 After PrintUSage installation how to prevent users from printing directly to
45. click Details button Internet Information Services IIS add or remove a component click the check box shaded box means that only part of the component will be installed To see what s included in a component click Details Subcomponents of Internet Information Services 115 v q FrontPage 2000 Server Extensions Internet Information Services Snap In Services Manager HTML NNTP Service 8i SMTP Service World Wide Web Server Description World Wide Web Server which supports access to Web sites Total disk space required 2 8 MB Details Space available on disk 18919 7 MB E Cance 3 The installation of IIS on Windows XP is similar to Windows 2000 but the installation on Windows Server 2003 is different Windows 2000 If you are Window 2003 user please go to step 4 otherwise please go to step 8 4 Click Start gt Settings gt Control Panel gt Add Remove Programs gt Add Remove Windows components Select the check box next to the Application Server Then click Details amp quote Windows Components Wizard x Windows Components TA 2 Ey fou can add or remove components of Windows add or remove a component click the checkbox shaded box means that only part of the component will be installed To see what s included in a component click Details Components VI eS Accessories and Utilities n 41
46. clicking the document D will be sent to shared printer P connected with print server S to print 3 Reprint document only it is similar to image reprint document save mode but only to create reprint document without image 4 Not save user s print content will not be saved but there will record in print log If the printer number exceeds the license number the system will add the printers by order till there is no license If printer number do not exceed license number it will return to server printer list After printer adding default configuration will inherit all configuration of server except that user made some setting for specific printer If there needs no any change please click Back button Page 6 of 246 List All Printers Information Capture print content Total jobs Total pages Total cost as Image HP 2000C RDTYR 0 4 Rawony ey 5 22005 RDTYR 1 0 10 asimage gt 59 4 40 20 00 HP Color as Image LaserJet 4550 RDTYR amp 8 4 00 PS HP Color as Image Laser Jet 4600 RDTYR 2 16 8 00 PCL 6 HP DesignJet O as Image 50 0 bv RDTYR 3 10 1 00 hp LaserJet Iv as Image v PEDE pDTYR 2 12 1 20 Refresh All printers included information Click Add to enter Add Printer page to add printer into monitored queue Click Remove to remove selected monitored printer from print monitoring list If user wants to
47. for the only mark of cross tab StyleName stands for the name of cross tab RowType stands for the showing data type on the left of the list It can be all the existing fields such as User user Group group department etc ColumnType stands for the showing data type over the list There are three kinds Y stands for year M stands for month D stands for day W stands for week Q stands for Quarter MaxValue stands for the maximal value Headr stands for the top of the list Left stands for the left of the list Main stands for data showing district Summation stands for total SubTotal stand for subtotal AlternateBgColor stands for the alternating background color Default is blank AlternateFontColor stands for the alternating font color Default is blank AlternateNum stands for the alternating record number FontColor stands for front color Default is blank BgColor stands for background color of font Default is blank FontSize stands for font size FontStyle stands for font style 0 is normal 1 is bold 2 is italic 3 is bold italic Page 83 of 246 RecordPerPage stands for record number per page 0 stands for showing all the records 2 Related Settings Path to XML file in the Report directory in installation directory if it is the cross report the directory is CrossTab If it is the principal and subordinate report the directory is MasterDetail When modify XML only modify Config xml in the current directory If the
48. limit to input some special key words such as Resume and Sex to reject the print when file printed is included such words in the name by filtering the file name The key words should be divided by semicolon Charge limit max upper limit of charge in one print to avoid printer jam or waste during printing large file Leave blank or input 0 to cancel limit Configuration name to input a name to save current user configuration for late use Select from existing configuration to select form existing user configuration Click Save to save current User Group configuration Click Save template as to save current User Group configuration Page 51 of 246 PrintUsage 2 1 User Manual Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Print Time Document Type and Charge can be available Page 52 of 246 Configure User Printer User property tyr ia Printer Config Server Printer By default Allow all printers Deny all printers Except the Following printer s El Printer name Server name Total pages Existing Apply Setup template name after user select the existing template and click Apply he will see Setup Template Name gt Template Name in File Type page Inherit group setup When selected printer setup will inherit related settings from the group When unavailable printer cannot be setup The option box is unavailable
49. limit of page in one print to avoid printer jam or waste during printing large file Leave blank or input 0 to cancel limit Key words limit to input some special key words such as Resume and Sex to reject the print when file printed is included such words in the name by filtering the file name The key words should be divided by semicolon Charge limit max upper limit of charge in one print to avoid printer jam or waste during printing large file Leave blank or input 0 to cancel limit Configuration name to input a name to save current user configuration for late use Select from existing configuration to select form existing User Group configuration Click Save to save current User Group configuration Click Save template as to save current User Group configuration For late use or configuring other User Group which can be managed in Configuration template management of Settings Click Reset all sun objects properties to return to page original status that is to return to last save Page 26 of 246 PrintUsage 2 1 User Manual Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Print Time Document Type and Charge can be available Page 27 of 246 Server Property Time Server property RDTYR Gee XL ues X Helge chara G Specify time Specify time Allow Print WES Deny Print Week 0 Monday WM Tuesday M Wednesday mm
50. or local PrintUsage HTTP service doesn t startup To restart the corresponding HTTP service can solve problem Manager server cannot resolve print server s IP through computer name so it cannot connect to HTTP service to retrieve the print content This occurred often because print server and manager server don t belong to the same subnet or domain Currently communication between PrintUsage servers is based on computer name so an entry should be added into HOSTS file of manager server in order to correctly access print server by computer name Open Hosts file in C Winnt System32 drivers etc Hosts and add a line print Here xxx xxx xxx xx refers to IP address of the print server prints refers to the computer name of the print server and then save and exit If page can open normally and displays PrintUsage Http App Server is Running that means the communication with print server is OK Then the problem may result from retrieving the print image file The possible diagnoses are e Firstly to make sure print content file was not removed e Secondly to make sure path of saving print in system settings is correct e f path has been changed ever after reinstallation the path should point to the correct folder for saving print content and restart HTTP service to get previous saved files Page 210 of 246 What should 1 pay attention to when installing PrintUsage management server on Win2003 For PrintUsage
51. print pages since Install and start print monitoring service Click total cost link to view group Print Log It shows all print charges since Install and start print monitoring service After user recalculate the amount according to log print jobs pages and cost will cumulate based on the amount Page 32 of 246 Quota Reset Reset all user s quota Reset all user s quota Quota cycle type None C Daily C weekly C Monthy C Quarterly Yearly Unlimited allow printing over quota Max usage over quota Printing over quota type Percentage Reset quota User s quota available print charge given to user in unit period day week month Allow printing over quota Max usage over quota the value input must be plus User can properly overdraft print charge according to overdraft type selection Ration user can overdraft charge as per upper limit setting Percentage user can overdraft charge as per percentage of total print charge such as 20 of total charge e Click Save to save current settings e Click Reset to load the default settings Page 33 of 246 Group Setup Group property Web Developer 63 GroupWeb Developer Total users 12 Description Update User Group name can be treated as company department and office Total user refers to group user number Click digit link to enter Group User List Quota refers to max printing charges allowed fo
52. printing monitoring tray HTTP Service Starks 5 Stop T Running Reslarl R Initialize After MS SQL Goes Online Initialize After MySQL Goes Online Double click on the icon in the system tray to open system setup page You can start stop and restart printing monitoring service in the service control panel Signal light on the left indicates the running state of current monitoring service on You can also right click icon on the system tray and choose start service stop service restart service on the menu to start stop restart monitoring service Start Stop Printing Monitoring Service from System Control Panel For Windows 2000 xp 2008 user printing monitoring service can be started stopped and restarted from service manager menu gt program gt managing tools gt service gt PrintUsage Pro Service Ra Print Spooler Manages al Started Automatic Local System Ba PrintUsage Http Service Started Automatic Local System b sPrintLsage Service PrintUsage Started Automatic Local System Ba Protected Storage Protects st Started Automatic Local System Start Stop Printing Monitoring Service from Program Menu You can start stop and restart printing monitoring service on the program menu menu gt program gt printing monitor gt printing monitoring service Page 167 of 246 PrintUsage 2 1 User Manual PrintUsage Data Upgrading Tool Main function PrintUsage compatib
53. ps 41 246 The figure shows that only the time of 3 00 to 3 59 on Wednesday is allowed to print Other time period is rejected Setup template name after user select the existing template and click Apply he will see Setup Template Name gt Template Name in User Quota page Please refer to Template Finger Quotation and Template Value Quotation in Setup gt Setup Template Management Click Save to save current User Group configuration Click Save as to save a modified configuration as a new one which be managed in of Settings of Configuration template management Click Reset all sun objects properties to refresh page and load default setting Click Select from existing templates to select existing template Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Group Printer Print Time File Type User Quota are available Settings information can be modified in Setup gt Setup Template Management Page 42 of 246 Group User List User list Group Web Developer User list User nme FIT NKCTNENCC NETT NETS REST NUTS aggen_chen Unlimited 1 000 00 0 00 0 00 david david Unlimited 1 000 00 0 00 0 0 0 00 I jack jack Unlimited 1 000 00 0 00 0 0 0 00 JAMES JAMES Unlimited 1 000 00 0 00 0 0 0 00 johnson Unlimited 1 000 00 0 00 0 0 0 00 martin Martin Unlimited 1 000 00
54. ranks statistic report according to pages printed charges print amount from one user in certain period It s similar to several other types 2 Summary Analyze print jobs by year month date or other period There are two kinds of reports including Cross Tab Usage Analysis and Master Detail Usage Analysis 3 Task Analysis Get the graphic report forms from the number of the printing bytes and printing pages according to the different tasks of the printers Reports includes File Types Analysis Pages Analysis Paper Size Analysis Color Mono Analysis and so on 4 Loading Analysis Get the loading by servers printers and users in a certain period according to the user s printing situation divided into Printer Analysis Server Analysis Computer Analysis User Analysis 5 Time Analysis Statistic report based on print time including 24 hour analysis week analysis 31 day analysis quarter analysis 12 month analysis yearly analysis and weekday analysis Note Page 59 of 246 PrintUsage 2 1 User Manual Click on top right corner to hide the type of the report Click Bon top right corner to display the type of the report Each type includes Simple report and Advanced report to form reports according to needs Page 60 of 246 Simple Report Criteria Hide Criteria Advanced gt gt Style Bar X Criteria Total Pages Printed Status All v Time Range From 2005 10 1 2005 10 31 EE This Month
55. select notification items form custom options from right hand side gt double click to locate cursor position in the editing box of the left hand side The wording cannot be changed Notify when printing ends select this option to notify user when print completed The step is as same as notify when print start Notify when error select this option to notify user when error occurring The step is as same as notify when print start Mail subject it is the mail subject Sender email send from address SMTP server SMTP is short for Simple Mail Transfer Protocol SMTP server is to specify the mail server name SMTP user name sender SMTP account SMTP password sender SMTP password Page 136 of 246 PrintUsage 2 1 User Manual Double click notification items at the right side to add notification When setup WinPopup please make sure the Messenger service of print client is running Otherwise user will not receive the system notification message Page 137 of 246 PrintUsage 2 1 User Manual Template Template management includes server module printer module user computer group module and user computer module Template Configuration Specify name _Search Template Type Template Description Print Setup Printer emplate Print Mode Printer emplate To change server template will also affect Server Properties Printer template Template Configuration Specify name _Search Speci
56. server to be Management server at the same time Setup Precondition e This computer is a printing server connecting with traditional printer or network printer offering shared printing service e This computer needs install IIS Web Service if not Please install it from control panel add remove program add remove windows components e f choosing MySQL database you need to install MyODBC 3 51 edition or above e f choosing Oracle database you need to install Oracle client server of corresponding edition or OLEDB offered program Page 226 of 246 e Notice if you have the foregoing two problems that is to say you can not choose Access database if you have other printing server to be installed you can choose other three databases If the first one you can choose one of the four databases at random e Access database has its setup program along with its installation package other MSSQL MSDE MySQL and Oracle need the completed installation and be online Database server may use the local computer or other computer Installing program only creates database structure required by PrintUsage and does not contain database managing system itself e f you use XP or Win2003 operating system or installed firewall please open at least TCP port 80 8100 and 8200 or disable the firewall Managing Server Setup Setup PrintUsage ial xl Select Components Which components should be installed Select the components you want to in
57. should Setup place the program s shortcuts HH PrintUsage 2 1 Enterprise The PrintUsage folder will be created in the Start Menu folder as default If you want to put it elsewhere or change the name of the folder click Browse for new location Next step Preparing Installation Page 229 of 246 PrintUsage 2 1 User Manual Setup Preparation g Setup PrintUsage Ready to Install Setup is now ready to begin installing PrintUsage on your computer After double clicked the Setup exe it will start the installation If the PrintUsage has been installed before it will remove the original copy automatically Next step Choose Setup Authorization Mode Page 230 of 246 Choose Authentication Mode PrintUsageSetup Wizard Deu Set Authentication Mode Select authentication by user i you have a domain or active directory in your LAN Otherwise select authentication by computer r Authenticate Authentication by user C Authentication by computer r Current Domain Current Domain Domain Controller DE V02 Local Machine SEE R From feed file SE CSV or TXT format needed line format as Username UserFullN ame GroupName delimited with comma Skip Previous Choosing of Authentication Mode e Select User Authentication if there is a domain or active index You can also choose Domain Controller if there are more than one DC It reduces res
58. the button of Print Preview can preview the current created report form that can be printed by user Click the button of Import to import report as Excel file Click the button of Return back to the last submitted page 6 Advanced Settings Click this link the report condition will be complicatedly matched creating Advanced Report Note user can change default value in Report Type Top xml of installation directory Please read Advanced Settings carefully and make backup before modification You can change report model by changing settings of xml file Please refer to Advanced Report Options Page 62 of 246 Ranks TA qe Ranks Top User Top Group Department e2 Description Description lo d Top Printer Top Server CA Description Description Top Computer Top Task Description Description Top IP Task gt Description bim ud 1 Top User Analyze users maximum usage base on user requirement 2 Top Printer Analyze printers maximum usage base on user requirement 3 Top Computer Analyze computers maximum usage base on user requirement 4 Top Group Department Page 63 of 246 Top Computer Ranking Computer ranking includes computer ranking query and computer ranking report Please refer to Simple Report Condition for computer ranking query m Li Top Computer Time 10 1 2005 10 31 2005 Use to test RDTYR Computer ll 35 RDTYR Powered by PrintUsage Computer Total Pa
59. the mark of graphical report 1 is to display and 0 is not display If 0 Marks Style will be disable 9 Legend IsShowLegend 1 LegendAlign 1 LegendStyle 1 gt lt Legend gt the legend of graphical report 1 to display and 0 not display If 0 below units will be disable 10 List ISShowList 1 MaxInList 0 gt lt List gt the list displayed or not the list number under graphical report If there is no list the view detailed information of record will not display IsShowList shows if list is displayed 1 to display and 0 not display If not MaxInList will be disabled 11 ListDetail style DetailStyle pnt MaxInDetail 1000 gt shows whole configuration of detailed information listed of information The style of list will be described in Customizaton of report detail pages Style is the model of detail page and there is only one which is DetailStyle pnt 12 ColName Name PrinterName Alignz 1 CountFunz Count Formater S gt lt ColName gt the column description of detail page The first column PrinterName must be match with field name of database otherwises report error will occur If first column is user full name only set toName UserFullName is work Align is arranged type 1 is flush left 2 is center 3 is flush right CountFun set tostatistics function Formater shows data output format Page 120 of 246 Customization of report detail pages Find Report DetailStyle pnt in installation directory and ope
60. the network printers through TCP IP and hide from monitoring The purpose to use PrintUsage on network shared printing is to allow print server to communicate with network printer and make sure the shared printer is the only way for printing Please refer to the following solutions to fix the above issue e Onthe control panel or manager program of network printer there is an Access Control List function where you can enter the IP address which has ONLY printing service Note Usually print server also has other network protocols such as NetBios and AppleTalk installed So please make sure all print protocols except for TCP IP must be disabled so that the Access Control IP List can function correctly Device Netvrort Configuration hp LaserJet 1150 119 129 119 190 cenare 90 3 Confiquration Categories ei Access Control hte Set Save IP Address Mask network Mem 1191191191 255 255 255 255 Severtty pat uch Set P ALs g gt s 6 7 e 10 def aiit We Acco Control Lat ACL does mot check HTTP connections Le Wen Saree or Internat Print Protocol Vou fest Step Petar to Deco Lert Lg e IP restriction can be done on exchanger e By setting up VLAN division we can configure the print server to be the only one that can access the IP segment of network printer but other users can not That makes other users have no choice but print through the print server Page 19
61. to get statistical information of each year By clicking the year 2005 to display information of all documents with inquiry conditions Page 110 of 246 Report Date 10 13 2005 3 07 10 PM a Printer Name Server Name Submit Time Pages Printed Document Microsoft Word UseToTest doc hp LaserJet 1150 PCL Se d 4 5 5 e 2 m e otal Bytes Total Cost User Full Name Microsoft Word 0 60 TYR WseToTest doc 5T 0 10 DOEVER doever 0 50 DOEVER doever 0 50 DOEVER doever 0 50 DOEVER doever Microsoft Word 3 00 TYR 3 00 DOEVER doever WVseToTest doc 0 50 DOEVER doever 0 50 DOEVER doever 0 10 DOEVER doever Microsoft Word 1 T15 0 30 TYR it UseToTest doc 339 0 10 DOEVER doever 723 10 30 hp LaserJet 1150 PCL Se hp LaserJet 1150 PCL Se RDTYR Microsoft Word UseToTest doc CLI 8500 PCL RDTYR HP 2500C Series HP 2000C a a a a N n3 o na co m re 2000 Total Count 13 5 5 5 feo fe fe 5 5 5 e e 5 2 w E e e e RITR ROTYR POTR RDTYR o 7 ES Specification The page displays printing report within one year the simple chart display total bytes total pages total printed bytes total printed pages printing times
62. when group has no printer setup When not selected printer can be setup individually to cover group settings All printers are authorized except for those listed All printers are rejected except for those listed Selection usage of printer Page 53 of 246 e Click Add to select printers needed in pop up dialog box E PrintUsage Printer List Web Page Dialog Printer name Server name an Server Printer name Server name Total pages HP 2000C RDTYR HP 2500C Series RDTYR HP Color LaserJet 4550 PSRDTYR 0 Pages 1 1 1 Total 3 Record s M http rdtyr printusage modules PrinterListForConfigByFra Internet After selection click Add There display printers in printer list of user group properties and then click Save to complete If the user group doesn t use printers listed any more please select printers and click Remove and then Save Configuration name input a name to save current user modified information for late use of other user configuration Select from existing configuration to select form existing User Group configuration Click Save to save current User configuration Click Save template as to save current User configuration Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Print Time Document Type and Charge can be available Page 54 of 246 Configure User Quota User property ty
63. 0 20 2005 0 50 DOEVER doever Specification The page displays all printing by colors graphical chart with total bytes total pages total printed bytes total printed pages printing times Click on color types to get information of different printing color type statistical conditions It displays related printing information with printer name printing server name printing time printed page document name total bytes printed expense user name and full name Notice user can modify default value of document from R eport Report_FileType Config ini Please refer advanced setting and backup before making modification Page 91 of 246 Pages Analysis Printed Page Analysis Report is created by inquiry and report form User can refer to Simple Report Condition m Li J Pages Analysis Time 10 1 2005 10 31 2005 e un m Total Pages Printed Ge iH Pages Printed 1246181 133 Powered by PrintUsage S 6 7 20 1 2 80 gt 3 0 30 1 Summary 35 00 10 30 13 00 Click on pages printed to display statistical information of all different total pages printed out Report Date 10 13 2005 3 01 33 PM Printer Hame Server Name Submit Time Pages Printed Dozument Total Bytes Total Cost User Full Name hp L Jet Microsoft MT RDTYR 10 12 2005 Word 2 Us2ToTest doc Microsoft Qa ue 7 Usslolest doc Microsoft RDTYR 10 20 2005
64. 0 30 13 Summary 35 00 10 30 13 00 Click on server name to display detail statistic of each server Page 99 of 246 3 200 1 Printer Hame Server Name Submit Time Pages Printed Dozument Total Bytes Total Cost User Full Name Microsoft Word 10 12 2005 469 0 60 TYR Tyr amaxit net Us2ToTest doc Microsoft Word 10 12 2005 0 60 Tyr amexit net PCL 5e WssToTest doc RDTYR 10 13 2005 preme 0 50 DOEVER doever MP Color Laaer qug pa TR 10 13 2005 a re Test Pace doever Report Date 10 1 HP Col Microsoft Word dt 10 20 2005 3 00 DOEVER doever LaserJet 4550 PS WssToTest doc HP CLJ 8500 PCL RDTYR 10 20 2005 0 50 DOEVER doever HP CLJ 8500 PCL RDTYR 10 13 2005 1 Page 26 0 50 DOEVER doever WP 25000 Series ROTYR fret ee 346 3919 Word 2000 RDTYR 10 12 2005 3 Ir 1 iS 0 30 TYR Tyr amaxit net Us2ToTest doc a _ Total Count 13 4 723 10 30 2181 ford LaserJet 4550 PS RDTYR 10 12 2005 3 00 TYR Tyr amaxit net Us2ToTest doc Specification Page shows 10 most usage servers in descending order Click on server name to view statistic with satisfying statistic conditions of ranking report report including printer name print server name print date pages file name bytes print charge user name and user full name Note user can change default val
65. 0 35 RDTYR Powered by PrintUsage Computer Total Pages Printed TetalCostt TetalCount E RDTYR 35 10 30 13 Summary 35 00 10 30 13 00 Click on computer name to display detail statistic of each print client Page 95 of 246 Report Date 10 20 2005 2 39 36 PM y Printer Name Server Name Submit Time Pages Printed Document Total Bytes Total Cost User E RDTYR 10 12 2005 0 60 UseToTest doc RDTIR 10 12 2005 Ded 0 60 TrR UseToTest doc RDTYR 10 13 2005 5T 0 10 DOEVER doever RDTYR 10 13 2005 0 50 DOEVER doever RDTYR 10 13 2005 ete 0 50 DOEVER om jewas ppm em a a a 3 Ng x feo z 5 5 E sjeg et B D B Dd m vt ee 3 00 TYR 3 00 DOEVER doever 0 50 R 0 50 DEVER 0 10 EVER 3 5 feo 8 k p m e Microsoft Word UseToTest doc z Microsoft Word WseToTest doc xs z Microsoft Word UseToTest doc Paris 338 0 10 DOEVER 4 T23 10 30 RDTYR 10 12 2005 ROTYR 10 20 2005 1072072005 10 13 2005 i 10 13 2005 RITYR 10 12 2005 pen e e d d d m Hana eal galas asla en e p O O O QP m o o njenjo m m m MW s e e 4 t ET Car ar m m m m Lr m mp er gt e m m m m m ox
66. 00 8200 UDP port 8201 8209 Start the Web manager server PrintUsage Application service Input dominating server s IP address or add the corresponding IP address of the dominating server to HOST file Make sure database service started If database is MSSQL make sure authorization mode is SQL Server and Windows mode Use IP address as the database server name when installing manager server Add the corresponding IP address of the dominating server to local HOST file Page 177 of 246 My manager server print server and network printer do not belong to the same subnet How install The networking requirement for PrintUsage is only TCP and database access and theoretically it does not matter if it s overcross network installation PrintUsage can be installed and operate as long as TCP IP and database access ports are not blocked The following should be noticed during the installation over different subnet When installing print server if Web dominating server is in another network segment print monitoring service would not find the dominating server You should enter the machine name or IP address for the dominating server in system configuration Page 178 of 246 Q have manager site running on machine A On machine B I enter A as the master server but Test Configuration always fails Why 1 Please first make sure the manager site on A is running and can be visited from http A printusage 2 If
67. 0k to 1M usually several hundred K The foregoing formula also needs demanded space Conclusion Basically there is no need to consider your saving space layout 1G saving pace is enough if you use professional edition 1G saving space of database and web server is enough as for user of enterprise edition The largest demanded space is for the printing server you can reserve the space in advance after estimation according to the foregoing method next step choose setup mode Page 225 of 246 Choose Setup Mode There are three setup modes Full Installation Management Server and Print server Full Installation g Setup PrintUsage E ial xl Select Components Which components should be installed Select the components you want to install Clear the components you do not want to install Click Next when you are ready to cortinue Install both Manager website and Print Monitoring service on this machine Need IIS installed Choose this option if this is the only print server or this is the print server that you choose to also act as management server lt Back Cancel Full Installation refers to install Managing Server and Print Server to the same computer You should choose this method under the following two circumstances e You need choose Full Installation if you have only one Print Server and want it to be a Management Server or just want to test it e This computer is one of Print Servers you want the
68. 2003 including multi function machine or graph plotter are compatible Known problems and restriction 1 When Epson Stylus series printers are used there is task pause problem and the user intervention is need to continue 2 To use printers in not running PCL5c PCL5e PCL6 drivers or using Epson and PostScript language under Windows 9x or with Microsoft Word the page number and copy number are not always correct Because of the difference in paper types color paper properties and printer drivers we cannot assure all printers are 100 compatible Job recording and reprinting Supports printer using drivers in PCL and PostScript languages HP Lexmark Xerox Samsung Sharp Ricoh laser printers are supported But HP LaserJet 1000 and 1010 series are exception and cannot work with content saving If your printer is not included in the brands mentioned above or the printer is connected through the USB interface it is possible the content saving function will not work correctly Since it is not possible for us to test all printers of brand and model for compatibility we recommend you to install the trial version of PrintUsage to verify your printer is compatible If the content captured is not correct or you receive a saving failure error then your printer is not supported by PrintUsage If your printer is not mentioned in the compatible brand and models listed above and the print capture function is not working correctly then please contact u
69. 3 of 246 The recorded pages and copies count using HP1320 is not correct The older driver for HP1320 causes the problem Please download the driver PCL5 from http www hp com After upgrading uncheck the Enable advanced printing features in advanced option Page 194 of 246 Fail to read registration info during PrintUsage installation 1 Check if softdog is installed on dominating server 2 Make sure the license you are using matches the right version License of professional version can not be used for enterprise version vice versa 3 Check if softdog driver is installed correctly Because there are different operating systems different user privileges and different file protection it s possible that softdog is not installed correctly Please follow the steps below to install softdog a Go to bin folder under PrintUsage installation directory and find DogDrv exe b Click Start gt Run gt enter cmd and hit Enter c Drag DogDrv exe to DOS window d Type the following character string in Dos window to install softdog driver e install Install driver e uninstall Remove driver e interface Enter manager interface Note e Don t use Terminal to install softdog driver because Terminal thread has conflict with the driver and may fail the installation Page 195 of 246 Common log error ID and meaning Error ID Meaning Solution 204 Print monitoring servic
70. 300 PCL 6 v Vv hay Gy te 600 HPDJ600E_A0 HP DesignJet 600 E A0 by HP E PE Coor LaserJet 4600 pci 4600 6 HP Color LaserJet 4600 PCL 6 r1 n RE Color LaserJet 4550 4550 5 HP Color LaserJet 4550 PS M M HP CLJ 8500 PCL 128500 1 HP CLJ 8500 PCL HP 2500 Series HP2500CS HP 2500C Series HP 2000C HP2000C HP 2000C r1 n Peed Printer DellL1700PCL Dell Laser Printer 1700 n Dell Laser Printer 1700 DellLH1700nPS3 Dell Laser Printer 1700n P53 Select the server to add printers If to monitor certain printer only select the monitored option box before the printer if not please unselect V2 1 or later version there are four choice to save print content including image format only image reprint document save reprint document save only and not save It will be in effect after changing the saving mode Enterprise Version Only The difference among four saving modes Page 5 of 246 1 Image format only when choosing this function user s print document will be saved as image and viewed in print log Click Aho view the print content by image 2 Image reprint document save when choosing this function the print content will be saved as reprint document while failed to save as imge Click Fo download or re open reprint document or image click send reprint command to printer For instance user A ever printed document D on shared printer P connected with print monitoring server S After
71. 50 PS Success 43 10 12 2005 2 44 48 PM Add Printer HP 2000C Success 42 10 12 2005 2 44 48 PM Add Printer HP 2500C Series Success 41 10 12 2005 2 26 08 PM System Administrator admin Login Success 40 10 12 2005 2 25 33 PM System Administrator Doever Login Success 39 10 12 2005 2 20 58 PM Add Printer HP Color LaserJet 4600 PCL 6 Success 38 10 12 2005 2 20 58 PM Add Printer HP CLJ 8500 PCL Success 37 10 12 2005 2 20 58 PM Add Printer HP DesignJet 600 E AQ by HP Success 36 10 12 2005 2 20 44 Delete Printer ID 1 Success 35 10 12 2005 2 20 44 PM Delete Printer ID 2 Success 34 10 12 2005 2 20 44 PM Delete Printer ID 3 Success 33 10 12 2005 2 20 44 PM Delete Printer ID 4 Success 32 10 12 2005 2 20 44 Delete Printer ID 5 Success a 10 12 2005 2 20 44 PM Delete Printer ID 6 Success Pages 1 3 1 23 Total 50 Record s Delete log Export log View System Log System log records system data change history monitored by system including adding changing and removing of datum and administrator logon It is available to view period system record Click Remove current log button to remove all records up to inquiry condition Page 157 of 246 PrintUsage 2 1 User Manual Click Export current log to button to export records up to inquiry condition as XIs file for downloading System log p Export system log ort system log download Click right button and choose Save As Page
72. Bes If you choose Microsoft SQL Server 7 0 2000 the Server Name is the computer name or IP address which has installed MSSQL or MSDE User name and password is the one you have right to logon to that computer Password is case sensitive After finished you can click test button You may click next step if the test is passed If not you should confirm your input and normal operation of MSSQL server You should ensure that computer name can be parsed to the target computer if you use computer name If your input was correct but you still can not pass the test it s possibly caused by MSSWL authentication mode Default authentication mode of SQL Server is Only windows integrated authentication but PrintUsage requires to adopt SQL Server authentication mode You can take the following settings SQL Server Enterprise Managing Server choose target server right click attribute safe mode page change authentication into SQL Server and Windows just as the following picture and restart MSDE modification is relative complicated because of no managing page If the default installation has problem you should input setting parameter during the installation as 10 13 mentioned Installation program will set up a PrintUsage database which does not affect other existed databases and their applications MySQL Setup Page 234 of 246 PrintUsageSetup Wizard Database type and connection string Database configuration Ple
73. Configure Print Time of Server Print allow print reject blue refer to allow and grey refer to reject You can choose by two option boxes Detailed settings To select one column please click the head of the column For example to click digit 2 will select whole column e To select one line please click the head of the line To select whole timetable please click grid of Week Configuration name to input a name to save current user configuration for late use Select from existing configuration to select form existing User Group configuration e Click Save to save current User Group configuration Click Save as to save a modified configuration as a new one which can be managed in Configuration template management of Settings Click Reset and refresh page to return to page original status Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Print Time Document Type and Charge can be available Page 28 of 246 PrintUsage 2 1 User Manual Server Property Users Server property RDTYR amp User Config Server Printer By default Authorize all users C Deny all users Except the Following user s Bi User name Full name Total pages User group name tyr Tyr amaxit net9 Web Developer Existing Apply User All users are authorized to use except for those listed All users are rejected to use except for those listed
74. EIN Click Add to return to paper type list Paper type El I A3 297 420 M a4 210 297 M 5 148 210 5 6 105 144 5 8 250 353 S 176 250 M 1 16K 197 273 M Letter 216 279 M CustomerType 200 300 5 151 246 PrintUsage 2 1 User Manual Click Remove to remove paper types selected by user Click Reset to clear all selection Note Adding paper types will also affect printer charge Please refer to Server Charge Setup Printer Charge Setup and Paper Type of Print Log Page 152 of 246 PrintUsage 2 1 User Manual Data Maintenance This function is for removing print log system log recorded print content images and recalculating the amount Data Maintenance Delete Print Logs From 2000 1 1 EElro 2005 10 12 EE Delete Print Logs Delete System Logs From 2000 1 1 EElro 2005 10 12 EE Delete System Logs Delete Captured Content From 2000 1 1 EElro z005 10 12 EE Delete Captured Content Recalculate count according to current print log Recalculate count according to current print log Note Before removing please confirm operation and the time period e When clicking Recalculating amount according to current log the user print charge pages and tasks amount will be changed Page 153 of 246 Print Log User name Computer name Document Range custom From 10 12 Hr 2005 10 12 EE Content
75. Existing z Apply File Type All file types are authorized except for file types listed All file types are rejected except for file types listed Selection usage of file types Click Add to select file types needed in pop up dialog box Page 12 of 246 4 PrintUsage Doc Type List Web Page Dialog File type name type name Extension Description boc doc HTM htm HTML html IMAGE jpg PDF pdf PSD psd txt 5 xls Pages 1 1 1 Total 8 Record s http rdtyr printusage modules FileTypeListForConfigByFr Internet After selection click Add You will find file types in type list of user group properties and then click Save to complete If the user group doesn t use file types listed any more please select file types and click Remove and then Save File size limit max upper limit file size in one print to avoid printer jam or waste during printing large file Leave blank or input 0 to cancel limit Page limit upper limit of page in one print to avoid printer jam or waste during printing large file Leave blank or input 0 to cancel limit Key words limit to input some special key words such as Resume and Sex to reject the print when file printed is included such words in the name by filtering the file name The key words should be divided by semicolon Charge limit max upper limit of charge in one print to
76. L button to auto di LUNGER server name mar PRINTLISAGE RDTYR SERVER Advanced Test Configu The list shows server names from the main controlling servers You can use main controlling server without settings if they are installed on the same server The following cases are exception Example one Managing website is installed on the server under default circumstance computer using Server as its name can not visit managing server Solution input IP address such as 192 168 0 1 Example two Managing server is installed on the server rather than default website managing website url as http Server 88 PrintUsage Solution input Server 88 or http Server 88 PrintUsage Example three When administrator sets PrintUsage website manually managing websiteurl as http server 888 print Solution input http server 888 print Testing Settings Testing settings will show your test setting work or not and test result will also be display If test fail the advanced setting button will be display here you can set database type and connection string again Refer advanced settings for the details Page 162 of 246 Startup startup v Start PrintUsage Service at system startup Launch PrintUsage Taskbar Icon after login Initialize After MS SQL Goes Online Initialize After MySQL Goes Online Auto start Printing Monitoring Service If you choose the item auto start printing monitoring service wi
77. Log Query Search by file name user name or computer name File name user name or computer name supports linking match User name Computer name RAT yr Document Range 5 days 7 From 2005 10 8 EE To 2005 10 12 Print log Group Department Computer Submit time Printer Document Content Status Pages Copies Paper Color 10 12 2005 hpLaserJet Microsoft Word TYR Web Developer RDTYR 3 60 47 PM LiSOPCL Se UseToTest doc 10 12 2005 hpLaserJet Microsoft Word TYR WebDeveloper RDTYR 3 50 35 1150 5 UseToTest doc Printed 6 2 4 Mono Sir Printed 6 2 A4 Mono Sir HE Color 2 TYR Web Developer RDTYR PARERE Printed 6 2 A4 Color Sir Printed 3 1 LETTER Mono Sir Pages 1 1 1 10 12 2005 Microsoft Word TYR Web Developer RDTYR 3 46 52 PM HF 2000C doc Refresh Delete log Page 154 of 246 Click Advanced Options to pop up advanced options dialog window PrintUsage System log Web Dialog Advanced User name Computer namel Document Range custom 2005 10 12 2005 10 12 23 Server Eos Printer n zl Group B Accounting Total pages 0 0 Page 0 Total p Time Range 0 123 7 Other Orientation Any Paper all z 7 Result description Ail File type Deplux AI 7 ihttp
78. PRINTUSAGE PrintUsage Setup Wizard PrintUsage Setup Wizard is used to set up system required parameters The wizard will start automatically during installation Setup Wizard includes following several items IIS Installation Installation Preparation Welcome Page User Agreement Select Target Folder Select Installation Mode Select Beginning Folder Setup Preparation Select Language Select License Mode Database Mode amp Connection Settings Select Authentication Select Imported User Group Select Imported User Set Monitoring Mode Add Monitored Printers Create Virtual Directory Administrator Setting Restart Wizard Page 215 of 246 PrintUsage 2 1 User Manual IIS Information Internet Information Services Installation procedures of IIS under different Operating Systems are different Now we take Windows 2000 as an example to install IIS The installation steps are 1 Click Start gt Settings gt Control Panel gt Add Remove Programs gt Add Remove Windows Components Select the check box next the Internet Information Services IIS Windows Components You can add or remove components of Windows 2000 M v Internet Information Services 115 21 6 MB pt i Management and Monitoring Tools O amp f Message Queuing Services O 8 Networking Services 1 85 Netwnrk File and Print Serviras Page 216 of 246 2 Then
79. Resource Department and Sale Department and three users John to Human Resource Department William and George to Sale Department User names can be exported from Sale Department or Human Resource Department to PrintUsage Next Step Choose Input User Group Page 232 of 246 Database Mode and Connecting Settings Access Installation PrintUsageSetup Wizard Database type and connection string Database configuration Please select database type and specify the connection string Database is used to save the print logs and configuration settings Please select database type amp ccess 2000 XP SQL Server 7 0 2000 Oracle and MySQL Microsoft Access 2000 XP 7 Select Access only when manager site and printer monitor service are installed on the same machine Otherwise use SQL Server 7 3 2000 or MySQL Please choose Microsoft Access 2000 XP The installation program will create a database named PrintUsage and Data subdirectory indexes MSSQL MSDE Installation Page 233 of 246 PrintUsageSetup Wizard ved Database type and connection string Database configuration Please select database type and specify the connection string Database is used to save the print logs and configuration settings Please select database type amp ccess 2000 XP SQL Server 7 072000 Oracle and MySQL Microsoft SQL Server 7 0 2C00 bd Please specify server name Username Password
80. Specification Page displays default graphic report according to user default settings Refer to Advanced Settings for detailed Click Close query condition to hide report option to expand report visual space The simple report is a little different from Summary Steps 1 Style Select List The drop list got under this condition bar horizontal line pie point area Default is bar View Hide Style Select List 2 Value Display The drop list got under this condition total bytes total printing pages total printing cost Default is total pages View Hide Value Display Method Total Pages Printed Total Bytes Printed Total Pages Printed Total Cost Total Count Page 61 of 246 3 Print Status The drop list got under this condition all printed denied Default is all View Hide Print Status Printed Denied 4 Time Range The drop down list includes custom year month week and day If choosing custom you can choose preferred time in time selection box if choosing year month week and day the time selection box will be unavailable Default is current year and month View Hide Time Selection Time Range From 2005 10 1 EE ro 2005 10 31 EE This Month 5 Submit Click the button of Create a report form it displays different graphs and content datum according to the different selection of user Create a graph as Report Model Click the button of Reset the option back to the last setting Click
81. Status amp Color Deplux Print log 10 12 2005 HP DesignJet 600 TYR Web Developer RDTYR 3 43 51 PM ETAD by HP Test Page a reisen Tm Single TYR WebDeveloper RDTYR 10 12 2005 8500 Test Page amp Printed 1 1 LETTER Color Duplex HP Color TYR Web Developer Roty 10 12 2005 Lage Jet 4600 Test Page A Printed 1 1 LETTER Color Single 10 12 2005 HP Color I E TYR Web Developer RDTYR 3 43 12 PM Jet 4550 PS Test Page 1 LETTER EORR Single TYR Web Developer RDTYR apres 4550 ps Test GO Printed 1 1 LETTER Coler Single TYR Web Developer RDTYR ee HP 2500C Series Test Page HO Printed 1 1 LETTER Mono Single TYR Web Developer RDTYR HP 2200 Test Page Printed 1 1 LETTER Mono Single 10 12 2005 Designjet 600 Microsoft Word Ra be TYR Web Developer RDTYR 34 dS PM ACEA 1 LETTER Mono Single Pages 1 1 1 Total Print log records all printing history by system View report from selected date range Click on user name and computer name to see print log from user and computer Click on document to see detail Click Refresh to reload the page Click Delete log to delete listed log After remove log file the Recalculating amount according to current log in Data Maintenance the total charge of User group Department User Server and Printer status will be changed
82. TU images upon request It is also in charge of the Initialize After 5 SQL Goes Online communication between the management server Startis Initialize After MySQL Goes Online and each print server Always keep this service running ent Capture Folder C Program Files PrintUsage content Change print content Folder Clean Print Content Clean Print Content Auto Clean Schedule Weekly Print content file will be deleted only if the corresponding print log was deleted From the management site You can specify the clean interval For scheduled cleaning To setup network shared folder as saving path PrintUsage supports UNC format path such as Server share so you can save different print server contents to central file server or network storage for convenient management and backup and security purposes Shared folder should be setup with sharing access privilege to avoid unauthorized user to view print content saved in the shared folders Shared folder NTFS privilege should be set up with Administrators complete control Print server account Complete control It is the machine account but not user account So general user would have no right to access the shared folder but print monitoring service can still work normally Refer to Saving print content Page 182 of 246 Q want to monitor the printer status such as offline out of paper and toner low Can PrintUsage do thi
83. TYR 10 12 2005 Word 3 00 TYR Tyr amaxit net WseToTest doc P X GI S qunsxs 5 200C Test Face ome S Microsoft HP 2000C RDTYR 10 12 2005 3 Werd 1 715 0 30 TYR Tyr amaxit net VWseToTest doc petrae Total Count 11 4 114 6 80 Specification The page displays printing report within twenty four weeks the simple chart display total bytes total pages total printed bytes total printed pages printing times Click on week to get related statistical information of given week according with statistical conditions It displays different printing information with printer name printing server name printing time printed page document name total bytes printed expense user name and full name Notice user can modify default value of document from Report Report_FileType Config ini Please refer advanced setting and backup before making modification Page 109 of 246 Year Analysis Year Analysis Statistic is created by inquiry and report form User refers to Simple Report Conditions about inquiry conditions m REPORT FROM PRINTUSAGE J Year Analysis Time 10 1 2005 10 31 2005 Use to test 2005 Year ll 35 2005 Powered by PrintUsage Year TotalPagesPrinted TotalCostt Total Count 2005 35 10 30 13 Summary 35 00 10 30 13 00 Click on year
84. YR 10 12 2005 Word 3 00 TYR Tyr amaxit net WseToTest doc Microsoft HP 2000C RDTYR 10 12 2005 Word 1 T15 0 30 TYR Tyr amaxit net UseToTest doc Total Count 37 4 50 112 of 246 Specification The page displays printing report within twenty four hours the simple chart display total bytes total pages total printed bytes total printed pages printing times Click on hour to get related statistical information of given hour according with statistical conditions It displays different printing information with printer name printing server name printing time printed page document name total bytes printed expense user name and full name Notice user can modify default value of document from Report Report_FileType Config ini Please refer advanced setting and backup before making modification Page 113 of 246 31 Day Analysis Analysis Report of Thirty one Day Printing is created by inquiry and report form User can refer to Simple Report Condition about inquiry condition rnm n i 31 Day Analysis Time 10 1 2005 10 31 2005 otal Pages Printed 12 13 20 Day 0211217 13 1720 Powered by PrintUsage Day TotalPagesPrinted TotalCot TotalCount 12 21 4 50 4 13 7 2 30 7 20 7 3 50 2 Summary 35 00 10 30 Click on day to get statistical information of each day By clicking the twelve day to display information of all documents with inquiry conditi
85. You can drop database of PrintUsage in Database Manager if your database is MSSQL or MYSQL Notice Default installing path of PrintUsage V1 3 is C Program Files PrintUsage Pro different from the one of V2 x Therefore if your foregone edition is PrintUsage V1 3 and it run Access database database file path is C Program Files PrintUsage Pro Data PrintUsage mdb after uninstallation Installation program will not detect foregone database if you install V2 0 edition according to default installing path after Uninstalling PrintUsage V1 3 Installation of V2 x may begin after you rename the index C Program Files PrintUsage Pro to PrintUsage if you want to keep down the original database Please refer to How to Install New Edition in Case of Dropping Original Database 2 Confirm that selected server has been installed and run smoothly Access No need installation installation program will automatically install for you MSSQL Installation need select blended mode of user authentication You may download it from PrintUsage website MySQL Please use the default path during the installation You may free download it from MySQL office website or PrintUsage website Oracle Example is needed please select UTF 8 coding mode 3 Install program offered by corresponding database according to selected database MyODBC is installed if you choose MySQL You may free download it from MySQL office website http dev mysql com downloads o
86. above file was updated it will take effective next time open the program i e when open the report next time the new setting will be applied If you modify the above setting it will not be effective immediately There must be a chs Report ini in the installation directory Report CrossTab Style1 Month department statistic Style2 Monthe user statistic Report MasteDetail Style1 Department user statistic Style2 User file type statistic Style3 Server printer statistic If it is the cross report modify Report_CrossTab If it is principal and subordinate report modify Report MasterDetail If a principal and subordinate report is added add a line of Style42XXXXX under Report MasterDetail Please pay attention to that here Style4 must accord with the added ID number by user otherwise it is no effective Finally the naming rule for XXXX is ColumnType RowType statistic in setting Page 84 of 246 Task Analysis Task Analysis File Type Analysis lt Pages Analysis 17 E x Description Description o Paper Size Analysis Color Mono Analysis D d Description a Description 1 File Type Analysis Analyze print by document type For example doc txt wps 2 Pages Analysis Analyze print by total page print out For example one to three pages four to six pages 3 Paper Size Analysis Analyze print by paper size 4 Color Mono Analysis Analyze print by print color type Notice User can modify default value f
87. acle lt span gt lt span gt Monitoring print content and save as image for review lt span gt Save print content and reprint lt span gt Multilevel administration privilege and roles definition lt 5 gt Automatic synchronization between user accounts and domain lt span gt accounts Manual print sign function lt span gt User account balance report and history record printing lt span gt Group statistic collection lt span gt Page 176 of 246 How to deal with Test configuration failure after installation of print server Reason Diagnosis Test Settings displays failure Fail to connect to the main server is Check Event Log to see if there is a caused by the following Error No 5020 firewall on the print server or the dominating server which blocks the module communication error message is AppUrl http JAMES 8200 setup PrintUsage Socket Error 10061 Application Service Connection refused on Web manager site does not start Dominating server s computer name cannot be recognized There are Test settings displays failure problems connecting to the database server name could not be correctly resolved An unknown error occurs in system CommonU GetConfigFromMasterServer Check Event Log to see if there is an error No 4330 and analyze the problem Database server according to the error message Solutions Turn off the firewall or open the TCP port 81
88. age Web Developer Computer Manage Computer Report ViewReport Click Setup to complete role setup of Admin Role Test Page 147 of 246 PrintUsage 2 1 User Manual In Options gt Administrator Setup click Affiliated Role after Admin Role Test to set user role User will own the role s right Administration Username Status mi Username Realname Last Login Date Role s 8 admin Administrator 10 12 2005 Reset Password Administrator admin Role Test Admin_Role_Test Pe 11 48 32 Reset Password Role s Admin Role Test Role Doever Doever hotmail com 11 47 12 Reset Password Role s Admin Role Test Role Tyr Tyr 11 46 50 Reset Password Role s aaa bbb e Log out system and log on with Admin Role Test Click Group to obtain following list o Click Group to obtain following list Group Jae Group E User group name Total users Total jobs Total pages Total cost Web Developer 12 5 Click All Printers to obtain following statistics Printer list ae Printer Capture print content Total jobs Total pages Server name Printer name r I ismas gt 57228500 2 34 17 00 HP Color Iz as Image E4600 ROTYR 1 15 7 50 P DesignJet as Image x a RDTYR 1 6 0 60 Total 4 55 25 10 Page 148 of 246 PrintUsage 2 1 User Manual File Types File type
89. ages 100 Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Print Time Document Type and Charge can be available Page 22 of 246 Server Property Charging Server property RDTYR 1 Paper type and charging Paper type and charging simple charging mode Mono 0 10 Color 0 50 area charging mode Mono 10 Color Cost cm3 s o 50 Advanced charging mode define unit cost for different paper type Show Paper Type Duplex Setting Reduce type i off 00 Existing a Charge Explanation Simple charge mode same charge for each page either single page or double page Charge by area charge as per different color and exact area either single page or double 4 Advanced charge mode different paper type different charge Advanced mode makes unit price for each paper type and every paper can use B W price and color price One can set price default for all paper type Advanced charging mode define unit cost for different paper type Hide Paper Type a 3 W297 H 420 slo 10 50 4 W 210 297 0 sos AS W 148 H 210 soi A6 W 105 144 spi B4 W 250 353 0 sos B5 W 176 H 250 sos 16K W 197 H 273 oso Letter W 216 279 do sos CustomerType W 200 H 300 soso other paper 7 Set d
90. al date will be indicated on the the software is licensed to if user does not buy the software license Page 165 of 246 Save Print Content Clean Print Content Clean Print Content Auto Clean Schedule Weekly Print content File will be deleted only if the corresponding print log was deleted From the management site You can specify the clean interval For scheduled cleaning Saved Path of Printed Content Saved file to folder for user printed content You will get the following dialog box to choose saved address of printed content after clicking modify saved index of printed content Browse for Folder X Select new folder For storing print content 14 Microsoft Visual Studio Microsoft Works 22 Microsoft NET 4c MSN Messenger H mysakc 23 NetMeeting 403 Online Services Outlook Express Fy P4P 1409 PrintUsage bn content mem _ 177 Radmin Ca User saved content can be modified if need Saved path of user printed content will be changed user historical data will also be transferred to new saved path and original data will be removed Eliminate Printed Content Printed content will not be deleted until corresponding printed log managing website deleted or removed Set time interval to automatically remove printed content files from server Page 166 of 246 Start Stop Printing Monitoring Service Start stop printing monitoring service from the
91. alance to add balance for all users whether user is selected or not The balance of user cannot be decreased by negative Click Reset all user balance to enter Reset all user balance Click User name to enter User Setup page Click total tasks total pages total charges link to enter Print Log page Click Affiliated group to enter relevant Group setup page Page 46 of 246 All User List User list User mme Tae re Del eed tented nae Martin Unlimited 1 000 00 0 00 0 00 Web Developer merlin merlin Unlimited 1 000 00 0 00 0 0 0 00 System Integtation michael michael Unlimited 1 000 00 0 00 0 00 Web Developer Navy Navy Shi Unlimited 1 000 00 0 00 0 0 00 Web Developer ryan ryan Unlimited 100 00 0 00 0 0 0 00 Web Developer seasun seasun Unlimited 1 000 00 0 00 0 0 0 00 Web Developer seven seven Unlimited 1 000 00 0 00 0 0 00 Customer Service simen simen Unlimited 1 000 00 0 00 0 0 0 00 System Integtation steven steven Unlimited 1 000 00 0 00 0 0 0 00 System Integtation tempuser tempuser Unlimited 100 00 0 00 0 0 00 Web Designer Iestuser Test User Unlimited 0 00 0 00 0 0 0 00 Test group tom tom Unlimited 1 000 00 0 00 0 0 0 00 Accounting tony tony Unlimited 1 000 00 0 00 0 0 0 00 Web Developer tyr Tyr amaxit net Unlimited 964 70 0 00 18 97 35 30 Web Developer Pages 2 2 1 2 Total 34 Record s Move to Acco
92. alled Setup will install Print sage into the following folder To continue click Next If you would like to select a different folder click Browse C Program Files PrintUsage Browse At least 23 8 MB of free disk space is required lt Back Cancel Space calculating mode Printed content files only enterprise edition save printed content as Tiff picture format in the Print Server The following formula shows how much space we required Demanded hard disk space amounts month x demanded months to keep printed content x bytes of every kept file PrintUsage adopts Tiff G4 format to keep which has high compression ratio precision ranges from 75dpi to 600dpi and file bytes of every printed A4 paper ranges from 10k to 200k on average according to printed contend and reserved precision Default distinguishing rate is 300dpi 30k page can be taken when you adopt estimating method We suppose that a printing server has 100 000 pages to be printed every month and their content need reserving for three month Therefore Demanded hard disk space 100k pages month X three month X 30k 9G Page 224 of 246 PrintUsage 2 1 User Manual If user needs to keep the files for reprint the value will be 200k page If User s reprinted files the size of the driver of the printer and user s task require space We need larger space for printing pictures but it needs smaller space for text User s reprinted files range from 2
93. ame in File Type page Selection usage of file types e Click Add to select file types needed in pop up dialog box Page 35 of 246 4 PrintUsage Doc Type List Web Page Dialog File type name type name Extension Description boc doc HTM htm HTML html IMAGE jpg PDF pdf PSD psd txt 5 xls Pages 1 1 1 Total 8 Record s http rdtyr printusage modules FileTypeListForConfigByFr Internet After selection click Add There display file types in type list of user group properties and then click Save to complete If the user group doesn t use file types listed any more please select file types and click Remove and then Save File size limit max upper limit file size in one print to avoid printer jam or waste during printing large file Leave blank or input 0 to cancel limit Page limit upper limit of page in one print to avoid printer jam or waste during printing large file Leave blank or input 0 to cancel limit Key words limit to input some special key words such as Resume and Sex to reject the print when file printed is included such words in the name by filtering the file name The key words should be divided by semicolon Charge limit max upper limit of charge in one print to avoid printer jam or waste during printing large file Leave blank or input 0 to cancel limit Configuration name to input a name to s
94. ase select database type and specify the connection string Database is used to save the print logs and configuration settings Please select database type amp ccess 2000 XP SQL Server 7 0 2000 Oracle and MySQL MySQL 3 23 4 0 Please specify server name 00000 Username Password Port mg Driver MySQLODBC351Diver Bes Server name is the same as computer or IP address which installed MYSQL and user name in possession of administrator jurisdiction generally uses root to logon Password is case sensitive We recommend modifying the password because password of MYSQL root is empty by default Generally there is no need to modify port number and drivers unless you know exactly what you do After finished you can click test button You may click next step if the test is passed If not you should check your input and the MySQL server You should ensure that computer name can be correctly parsed to the target computer if you use computer name Notice It is not too late to install MyODBC when test does not pass if MyODBC has not been installed Installation program will create a PrintUsage database in the MySQL which will not affect other existed databases and their applications Page 235 of 246 Oracle Installation PrintUsageSetup Wizard Database type and connection string Database configuration Please select database type and specify the connection str
95. ave current user configuration for late use Select from existing configuration to select form existing User Group configuration Click Save to save current User Group configuration Click Save template as to save current User Group configuration For late use or configuring other User Group which can be managed in Configuration template management of Settings Click Reset all sun objects properties to return to page original status that is to return to last save Page 36 of 246 PrintUsage 2 1 User Manual Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Group Printer Print Time File Type User Quota are available Settings information can be modified in Setup gt Setup Template Management Page 37 of 246 PrintUsage 2 1 User Manual Configure Printer Properties of User Group Group property Web Developer Printer Config Server Printer Specify name gt Group Setup By default Allow all printers C Deny all printers Except the Following printer s Bi Printer name DEUM Total pages name EN All printers are authorized to use except for those listed All printers are rejected except for those listed Printer selection usage Click Add to select printers needed in pop up dialog box Page 38 of 246 4 PrintUsage Printer List Web Page Dialog Printer name Server name all Server Printer nam
96. bmit Time Pages Printed Dccument Total Bytes Total Cost User Full Name Microsoft q Werd 0 60 TYR Tyr amaxit net WseToTest doc Microsoft RDTYR 10 0 60 Tyr amaxit net WseToTest doc Microsoft Word 584 3 00 Tyr amaxit net WVseToTest doc Microsoft 3 00 DOEVER doever NN 9 338 hp LaserJet 1150 PCL 5e hp LaserJet 1150 PCL 5e hp LaserJet ji50 PL 6 PR RDTYR 1 12 2005 d 13 2005 13 2005 10 13 2005 10 13 2005 10 12 2005 d 20 2005 HP CLI 8500 PCL RDTYR HP CLJ 8500 PCL RDTYR MP 2500C Series RDTYR 5 2000 2000C Total Count 13 a 20 2005 0713 2005 0713 2005 Lol UseToTest doc 0 50 DOEVER doever 0 10 DOEVER deever Microsoft crd 1 715 0 30 TYR Tyr amaxit net WseToTest doc B ALLA 5 10 12 2005 Bl mm mm mm 10 30 Specification The page displays printing report within twenty four months the simple chart display total bytes total pages total printed bytes total printed pages printing times Click on month to get related statistical information of given month according with statistical conditions It displays different printing information with printer name printing server name printing time printed page document name total bytes printed expense user name and full name Notice user can modify default value of document from Report Report_FileType Config ini Please
97. choose report condition The operating is the same as creating report but the difference is to click preview button not creating report button 3 Report Export If to re edit report data can export the report to Excel Only to choose condition or the present condition then click export button The interface skip to file save as page Click to open the file directly Right click to choose save as can save the report exporting file as the local file and edit it randomly At present the format of report exporting only is xls format of Excel Page 80 of 246 PrintUsage 2 1 User Manual Note According to user s choosing the unlimited value of N can process setting Advanced Setting through INI file If users want to modify report style can go to the style directory in the report folder to modify XML XML Specification Page 81 of 246 lt Root gt lt CrossTab ID Style1 gt lt StyleName gt StyleName1 lt StyleName gt lt ColumnType gt M lt ColumnType gt lt RowType gt GroupName lt RowT ype gt lt RecordPerPage gt 0 lt RecordPerPage gt lt Table gt lt BorderWidth gt 1 lt BorderWidth gt lt BorderColor gt black lt BorderColor gt lt Width gt 100 lt Width gt lt Table gt lt Guard gt lt MaxValue gt 0 lt MaxValue gt lt BgColor gt red lt BgColor gt lt FontColor gt white lt FontColor gt lt FontSize gt lt FontSize gt lt FontStyle gt 3 lt FontStyle gt lt Guard gt lt Title gt
98. ck on paper type to get related statistical information with different paper type statistical conditions It displays related printing information with printer name printing server name printing time printed page document name total bytes printed expense user name and full name Notice user can modify default value of document from R eport Report_FileType Config ini Please refer advanced setting and backup before making modification Page 89 of 246 Color Mono Analysis Printed color statistical report createdby inquiry and report forming m REPORT FROM PRINTUSAGE 1 Color Mono Analysis Time 10 1 2005 10 31 2005 Use to test 20 15 bi 2 10 B 5 0 Color ll 13 Mono Bl 17 Color Powered by PrintUsage l TotalPagesPrinted ToetalCost TotalCount 18 1 80 6 Color 17 8 50 7 Summary 35 00 10 30 13 00 Click on color to display statistical information by color type By click black and white to display statistical information of all black and white printing task Page 90 of 246 Report Date 10 13 2005 2 59 07 PM Printer Name Server Name Submit Time Pages Printed Document Total Bytes Total Cost User Full Name 10 13 2005 0 50 DOEVER doever 10 13 2005 0 50 DOEVER doever Microsoft 10 20 2005 Word 3 00 DOEVER doever UseToTest Microsoft 10 12 2005 Word 584 3 00 Tyr amaxit net UseToTest d 10 13 2005 0 50 DOEVER doever 10 13 2005 0 50 DOEVER doever 1
99. cmd gt Enter gt cd C Program Files PrintUsage bin Executive dogDrv exe uninstall to remove old driver and executive dogDrv exe install to install new driver Page 180 of 246 PrintUsage 2 1 User Manual Q My operating system is Windows English version can install the Chinese version of PrintUsage Yes Considering some users will print document files with Chinese name the following setup must be done to make sure the Chinese file name can be recognized 181 246 Can install PrintUsage on the Terminal service What should pay attention to Yes But at the beginning USB software dog cannot be recognized by the Terminal service Only after you log onto the Desktop the system can find new hardware and install the driver About USB software dog please refers to insert licensed USB software dog but why Windows cannot find driver Q My drive C has no enough space how can save print content on other drives or network shared folder Right click tray icon gt System configuration gt Advanced to change the print content folder You can click Change print content saving folder to choose other folder After changing the folder system will move existing backup files to the new folder General Advanced HTTP Service Port Default Port 5100 Change Pert Stop T Current Port 8100 Refresh R Running Restart R HTTP service designed to provide print content
100. content or not How to save print content please refer to Four differences amount four save modes of Add Printers Saved Image Resolution determines saved images resolution ratio there are 75 100 150 200 300 and 600DPI optional Low resolution leads to low definition but saves disk space On the contrary high resolution brings high definition images but needs more disk spaces The default setting is 300DPI Click Update to save current setting Click Reset to restore initialized status Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Print Time Document Type and Charge can be available Configuration information can be managed in Configuration Template Management of Settings Page 9 of 246 Configure Printer Charge Properties Printer property HP Color LaserJet 4550 PS Charging i Paper type and charging Paper type and charging 5 Mono 10 Color 0 50 By area charging mode Mono Cost cm3 s 10 Color Cost cm3 s 0 50 Advanced charging mode define unit cost For different paper type Show Paper Tvpe Duplex Setting Reduce type Reduce off 0 00 Inherit server Existing Y Apply Printer charge properties Inherit server settings Under selected status all settings inherits server charge settings and cannot be modified If clear Inherit server settings option printer charge setting can
101. ctive directory in your LAN Otherwise select authentication by computer Authenticate Authentication by user Authentication by computer Current Domain Current Domain Domain Controller IS i IDEVO2 Local Machine DEVO2 SERVER C From feed file CSV or TXT format needed line format as Username UserFullName GroupName delimited with comma Logout Previous Next Step Choose Inputted User Groups Page 173 of 246 FAQs Q Print monitoring service couldn t start Several reasons could lead to the Print Monitoring Service startup failure and the common reasons are incorrect installation database connection failure trial version expiration or software dog detection failure Please follow the steps below to find the solutions All operations will be recorded in the Event Log To check log can find the main error reasons mostly Right click on the tray icon amp on the bottom right of the screen Event Log 1 Right click on the tray icon on the bottom right of the screen gt select system settings gt test settings If the testing could success that means database connection is OK if it fails the possible reasons could be Reason Diagnosis Solutions Turn off the firewall or open the TCP port 8100 8200 Test Settings displays failure Fail to connect to the main server is caused by the firewall on the print server or the dominating server whic
102. cy Security Settings reload to take effect Page 200 of 246 PrintUsage 2 1 User Manual Public Key Policies rg Encrypting File System E Software Restriction Policies 3 IP Security Polides on Local Computer Page 201 of 246 Web manager site couldn t open PrintUsage manager site relies on IIS but IIS might work abnormally because of some problems such as incomplete installation purview and port conflict If Web manager site can not open it might result from one of the following two errors Refer to IIS Installation Manual 1 Page displays HTTP 500 Internal server error This means IIS has been running but error occured Follow the instruction below to get detailed infromation Open IE gt Tools gt Internet option gt Advanced tab uncheck Friendly display HTTP error and refresh the manager site to view detailed error information General Security Privacy Content Connections Programs Advanced Settings 0 Enable Personalized Favorites Menu Enable third party browser extensions requires restart Force offscreen compositing even under Terminal Server requi Notify when downloads complete Reuse windows for launching shortcuts O Show friendly URLs Show Go button in Address bar Show Internet Explorer on the desktop E Underline links 9 Always O Hover O Never 0 Use inline AutoComplete 0 Use Passive FTP for firewall and DSL modem compatibility Use smooth scrolli
103. d queue by print pages of each task in default Cost total cost refers to all print tasks cost sum the server is processing Click the link to check all print task information in print log and queued by print cost of each task in default Total tasks pages and cost are not only related with print server configuration but also log Please refer Configuration gt Data Maintenance Letter in red bold shows the sum of printer relevant item on the server Page 21 of 246 Basic Properties Configuration for Server Server property RDTYR 41 40 Status Total 4 Service is running printers Load 100 00 Is monitored M General Information General information shows server s basic information including server name IP total tasks total pages total charge printer numbers load monitored or not and server monitoring service status Server name print monitoring server name is the server ID in system which is unchangeable IP only description for print monitoring server Total print tasks print tasks sum Click digit to view Print Log Total printed pages printed pages sum Click digit to view Print Log Total charge print charge sum Click digit to view Print Log Printer numbers printers sum Click digit to view monitored printers by the server Load describes the ratio between print tasks server processed and total print tasks Load Print pages server processed Total printed p
104. e Server name Total pages b x 2000C RDTYR HP 2500C Series RDTYR HP Color LaserJet 4550 PSRDTYR Pages 1 1 1 Total 3 Record s http rdtyr printusage modules PrinterListForConfigByFra Internet After selection click Add You will find printers in printer list of user group properties and then click Save to complete e If the user group doesn t use printer listed any more please select printer and click Remove and then Save Setup template name after user select the existing template and click Apply he will see Setup Template Name gt Template Name in File Type page Select from existing configuration to select form existing User Group configuration Click Save to save current User configuration used for late or other group printer Click Save template as to save current User Group configuration for late use or configuring other User Group Click Reset all sun objects properties to return to page original status that is to return to last save Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Group Printer Print Time File Type User Quota are available Settings information can be modified in Setup gt Setup Template Management Page 39 of 246 Configure User Group Quota Group property Web Designer General Quota Configure quota Configure quota 100 00 Quota cycle type C None
105. e saved as configuration file which can be used when need The management and Settings can be done by Settings gt Configuration Template Management gt Server Templates e Select from existing template select from existing server templates and reuse original configuration The current configuration is template finger quotation Click Save configuration to save current configuration The current configuration is template value quotation Click Save configuration as to save current server configuration Input dialog box and press confirm to complete new template Click Reset all son objects to return page to last successful saving status Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Print Time Document Type and Charge can be available Page 11 of 246 PrintUsage 2 1 User Manual Configure Printer File Type Printer property HP Color LaserJet 4550 PS 2 H Specify file type Specify file type By default Allow all file types Deny all file types Except the following file types File type name Extension Description Each print job size should not exceed 0 00 KB 0 For unlimited Total pages of each print job should not exceed o 0 For unlimited Title should not contain Blank for not limited delimit by For multiple keywords Each print job cost should not exceed amp o oo 0 For unlimited Inherit server
106. e startup Make sure system installed successfully failure because of database connection problem Make sure database server is accessible and service in running If the print server is a stand alone server please make sure the dominating server is specified and configured successfully If we need to test the SQL Server 2000 installed on Win2003 SP3 is required 200 Print monitoring service startup The problem may be caused by trial version expiration or failure because of license issue the USB software dog detection failure Please check the event log for detailed information Terminating the wizard during installation process will lead to error also 201 202 Print monitoring service stop Same solutions as 200 because of license issue 1000 Print monitoring service starts up in order 1006 Print monitoring service stops in order 2091 Detailed information of printing task It includes all the detailed information of each print task being monitored 2071 List of printers being monitored is This log shows the list of printers being monitored when added when print service startsTh service starts up up 3460 3470 3480 Error of print monitoring service The sporadic error can be ignored Continued errors can occured when controlling print tasks be resoved by restarting ther monitoring service 3560 3570 3580 Error of print monitoring service The problem is caused by database connection failure occured when monitoring print tasks The sporadic
107. efault mono priceg 0 10 Set default color priceg 0 50 mim lt 23 246 When user doesn t select paper type the print will be rejected For example if user prints with paper but doesn t select A3 paper the print will be rejected If user doesn t select Allow other paper type when paper is different from above listed paper type the print will be rejected e Save template as current configuration will be saved as configuration file which can be used when need The management and Settings can be done by Settings gt Configuration Template Management gt Server Templates Select from existing template select from existing server templates and reuse original configuration The current configuration is template finger quotation Click Save configuration to save current configuration The current configuration is template value quotation e Click Save configuration as to save current server configuration Input name in dialog box and press confirm to complete new template Click Reset all son objects to return page to last successful saving status Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Print Time Document Type and Charge can be available Page 24 of 246 PrintUsage 2 1 User Manual Server Property File Type Server property RDTYR H Specify file type By default Allow all file types
108. em administrator 2 In server group click a server name to display basic info from print monitoring server 3 Click user name file type or charge to display info Server property RDTYR amp User Config Server Printer By default Authorize all users C Deny all users Except the Following user s mi User name Full name Total pages Liserigroup name Exist two server templates here Apply All Server Setup Server Mode Server has itself own property and will not follow Server Setup or Server Mod settings change Page 140 of 246 PrintUsage 2 1 User Manual 4 Click Apply to get following property Server property RDTYR U 8 PE Existance template name Config Server Printer y name gt Server Setup By default Authorize allusers Deny all users Except the Following user s User name Fullname Total pages User group name Only one configure name Existing 5 To change template finger quotation and template value quotation Click save to apply template value Select a template and click Apply to apply template finger quotation Page 141 of 246 PrintUsage 2 1 User Manual Language Select user language Interface language English Click Submit to change language Page 142 of 246 Administrator e Setup administrator s user name password role and password modification Administration Username Status an Real Name
109. error can be ignored Continued errors can be resoved by restarting service 2500 12004 Error in service update The problem is caused by database connection failure or configuration error The sporadic error can be ignored 4330 Database connection testing failure Refer ID 200 and ID 204 soluctions 20102 Fail to read registration info from Make sure USB software dog connects to USB ports USB software dog correctly Page 196 of 246 About Operator Set Font error When printer uses driver PCL6 there is following information PCL Error subsystem GRAPHICS Error internal error Operator Set Font Position 6365 If you are not able to print the correct content page number won t be correct either We recommend you to change printer driver to PCL5E or PS and the problem should be resolved Page 197 of 246 When adding a printer in the manager site it cannot find the shared printer attached to another WinXP machine PrintUsage Pro manager site is running under I User_ server which is restricted to be a guest account WinXP by default disabled the Guest account so that it won t have access to the shared printer Two solutions to fix this problem 1 Specify a domain user account to run the PrintUsage manager site in IIS This needs to be done on the machine that has the PrintUsage Manager site installed Authentication Methods d 5d User name IUSR_PRINTUS4GE2003E Browse Password 0000000000 Authe
110. ertificate Services 1 4 MB BI E mail Services 1 1 MB 4Fax Services 7 8 MR Description Includes ASP NET Internet Information Services IIS and the Application Server Console Total disk space required 3 3 MB Detail Space available on disk 2746 4 VB __ Deis Select Internet Information Services IIS Click Details Page 185 of 246 PrintUsage 2 1 User Manual Application Server M i Application Server Console M Si ASP NET vi B Enable network COM access O Bj Enable network access A BW Intemet Information Services 15 O S Message Queuing Choose at least Internet Information Services Manager and World Wide Web Service Click Details Internet Information Services IIS CI FrontPage 2002 Server Extensions ivi fa Internet Information Services Managsr C dili Internet Printing NNTP Service M axa SMTP Service II world wide Web Service Page 186 of 246 PrintUsage 2 1 User Manual Make sure you select Active Server Pages Server Side Includes and World Wide Web Services World Wide Web Service Vl Active s Internet Data Connector O Ga Remote Administration HTML C Gg Remote Desktop Web Connection Server Side Includes s WebDAV Publishing M gl world Wide Web Service Page 187 of 246 After installing the PrintUsage the software is still a trial version What should do It is because Print Monitoring S
111. ervice cannot obtain the software registration information which is caused by incorrect installation incomplete initialization of database or software dog unavailable Solutions uninstall and reinstall the program If the domain is large it will take 10 to 30 minutes to import users Page 188 of 246 How to correctly install MSDE as database server MSDE is a free desktop SQL Server published by Microsoft which has most functions of SQL Server Free download at Microsoft official website http www microsoft com downloads details aspx Familyld 413744D1 AOBC 479F BAFA E4B278EB91 47 amp displaylang zh cn filelist Run CHS_MSDE2000A exe to decompress files to the hard disk Default folder is C MSDERelA Open DOS prompt window Use command cd to enter folder MSDE 2000 Release A Executive command Setup DISABLENETWORKPROTOCOLS 0 SAPWD 666666 SECURITYMODE SQL DISABLENETWORKPROTOCOLS 0 indicates to accept application programs connection from other computers SAPWD 666666 indicates 666666 is a powerful password specified for sa SECURITYMODE SQL indicates to configure installation with complex modes Page 189 of 246 Could PrintUsage be installed on WAN and monitor remote printers Theoretically as long as manager server database server and print server can implement IP communication by VPN or other network techniques the PrintUsage can be installed But in real application whether it will work smoothly is determined
112. es file name bytes print charge user name and user full name Note user can change default value in Report Type_Top xml Please refer Advanced Settings and make backup before making modification Page 73 of 246 Top User Ranking User ranking includes user ranking query and user ranking report Please refer to Simple Report Condition for user ranking query Top User Hide Criteria Advanced gt gt Style Bar Y Criteria Pages Printed 7 Status All Time Range From 2005 10 1 EE ro 2005 10 31 EE This Month Print Preview Generate Report m 1 1 Top User Time 10 1 2005 10 31 2005 Use to test 2 amp hi m a I TYR DOEVER User H21TYR 84 DOEVER Powered by PrintUsage Usr TotalPages Printed TotalCost Tt Count TYR 21 4 50 4 Em DOEVER 4 1 20 4 Summary 25 00 5 70 8 00 GEL LEM Nis Click on user name to display detail statistic Report Date 10 20 2005 2 11 29 PM Vser TYR Printer Name Server Name Submit Time Pages Printed Document Total Bytes Total Cost User Full Name hp LaserJet 1150 Microsoft Word PCL Se RDTYR 10 12 2005 WseToTezt doc 0 60 IIR tyres t net hp LaserJet 1150 Microsoft Word PCL Se RDTYR 10 12 2005 UseToTest doc 468 0 60 Microsoft Word UseToTest doc HP 2000C RDTYR 10 12 2005 Total Count 4 HP Color Microsoft Word LaserJet 4550 PS L8 i 21 Page 74 of 246 Specification Page shows 10 mo
113. fy name Template Type Template Description User Group of Computer Group Template Group Setup Group Template To change user computer group templage will also affect Group Proterties To change printer template will also affect Printer Properties Page 138 of 246 User computer group template Template Configuration Group Template Specify Search Template Description Specify name Template Type User Group of Computer Group Template D Group Setup Group Template To change user computer group templage will also affect Group Proterties To change user computer group template will also affect Group Properties User computer template Template Configuration User Template Specify name Search m Specify name Template Type Template Description L1 User Computer User Tenplate User Setup User Tenplate To change user computer template will influence User Properties Template quotation There are two types of template quotation e Template finger quotation administrator configure within a file without self configuration info Template value quotation administrator configure within file Template change will not change other configuration e Following example shows main differences between two quotations Use server template for instance the monitoring mode is monitoring with advanced control Page 139 of 246 PrintUsage 2 1 User Manual 1 Log on as syst
114. ge document name total bytes printed expense user name and full name Notice user can modify default value of document from R eport Report_FileType Config ini Please refer advanced setting and backup before making modification Page 87 of 246 Paper Size Analysis Paper size statistic report is created by inquiry and page format m J rnam pmwrusnee A A Paper Size Analysis Time 10 1 2005 10 31 2005 Product Demo 20 E x 15 d 10 B s 0 A4 Letter Paper Type Hit 4 H17Letter Powered by PrintUsage PaperType TotalPagesPrined 1 TotalCot TotalCount EZ A4 18 4 20 3 Ez Letter 17 6 10 Summary 35 00 10 30 Click on paper size to get statistic by papers size By click onA4 to display statistical information of A4 papers Report Date 10 13 2005 2 57 03 PM r2 Printer Name Server Name Submit Time Pages Printed Document Total Byt otal Cost User Full Name hp LaserJet 1150 Microsoft Word 1 PCL Se 10 12 2005 UseToTest doc 469 0 60 TYR Tyr amaxit net hp LaserJet 1150 Microsoft Word 2 PCL Se 10 12 2005 doe 469 0 60 TYR Tyr amaxit net HP Color Microsoft Word LaserJet 4550 PS 10 12 2005 a doc soe 3 00 1 52 Total Count 3 18 gt 4 20 Specification The page displays all different paper types statistic report with total bytes total pages total printed bytes total printed pages printing times Page 88 of 246 Cli
115. ges Printed TotalCost TotalCount E RDTYR 35 10 30 13 Summary 35 00 10 30 13 00 Page 64 of 246 Click on computer name to display statistic of each computer Report Date 10 13 2005 4 00 26 PM omputer RDTYR Printer Name Server Name Submit Time Pages Printed Document Total Bytes Total Cost User Full Name s Jet Microsoft LaserJet 10 12 2005 Word Tyr amaxit net 1150 PCL Se WseToTest doc Jet Microsoft LaserJet 10 12 2005 Word 469 TYR Tyr amaxit net 1150 PCL Se WseToTest SES hp LaserJet Lam hes 1 Test Page Test Page 010 1150 PCL Se Microsoft 10 12 2005 Word 3 00 TYR Tyr amaxit net WseToTest doc Microsoft 10 20 2005 Word 584 DOEVER doever RDTYR 10 13 2005 1 Test Page 0 DOEVER doever Specification Page shows 10 most usage computers in descending order Click on computer name to view statistic with satisfying statistic conditions of ranking report including printer name print server name print date pages file name bytes print charge user name and user full name Note user can change default value in Report Type_Top xml Please refer Advanced Settings and make backup before making modification Page 65 of 246 Top Group Department Ranking Group department ranking includes Group department ranking query and Group department ranking report Please refer to Simple Report Condition for Group department ranking query
116. h blocks the communication Check Event Log to see if there is a following Error No 5020 UDP port 8201 8209 An unknown error occurs in system module CommonU GetConfigFromMasterServer error message is AppUrl http JAMES 8200 setup Socket Error 10061 Start the Webmanager server Connection refused PrintUsage Application service PrintUsage Application Service on Web manager site does not start Input dominating server s IP address or add the corresponding IP address of the dominating server to HOST file Dominating server s computer name cannot be recognized There are problems connecting to the database server Make sure database service started If database is MSSQL make sure Check Event Log to see if there is an authorization mode is SQL Server error No 4330 and analyze the problem 2nd Windows mode according to the error message Use IP address as the database server name when installing manager server Add the corresponding IP address of the dominating server to local HOST file Test settings displays failure Database server name could not be correctly resolved 2 Check for error No 204 in the Event Log It is caused by connection failure between Print Monitoring Service and database Please follow step 1 to find the solution 3 Check for error No 200 in the Event Log The error is related to software license and the possible reasons are Reason Diagnosis Solutions Page
117. ign different roles for different administrators Page 132 of 246 PrintUsage 2 1 User Manual 8 Paper Type Setup paper types which can be user defined in name and size 9 File Type Setup File Types 10 Data Maintenance Remove print log and system log Page 133 of 246 PrintUsage 2 1 User Manual Registration Info Registration information Max printers 100 Enter registration 12 31 2005 Registration info includes user name and registration code Licensed printer is monitored printer number authorized by the software Click Imput registration code to input registration code in pop up box and click submit The registration info will be displayed if the code is correct Licensed to Product Demo Registration cade Max printers Page 134 of 246 Monitor Mode Monitor mode C Monitoring and print Fee charging The unit cost of paper is fi Monitoring with simple control 100 Quota type None Daily C Weekly Monthly Quarterly Yearly Unlimited Cost per page n Monitoring with advanced control Choose advanced control mode Requires option setting in Server Printer User Group property page Description for different monitoring modes Mode 1 Monitoring and print fee charging All users can use printer resource without any limit But users print records will be recorded in database for statistic and report By defining the cost for different paper type and estima
118. ing Database is used to save the print logs and configuration settings Please select database type amp ccess 2000 XP SQL Server 7 0 2000 Oracle and MySQL Oracle Y Please specify server name Username Password Version Oracle FARA BX amp iD C Oracle 10901 FARA amp x amp 10g Beta phase for testing only Input server name as SID SERVER together with a login and password which have DBO privileges The software is currently applicable to 8i 9i and 10g of Oracle edition Rules of server name server name SID user name needs the name in possession of DBA privilege case sensitive for password After finished you can click test button You may click next step if the test is passed If not you should check your input and the Oracle server You should ensure that computer name can be parsed to the target computer if you use computer name Installation program will create a PrintUsage user pointed by Oracle which will not affect other existed databases and their applications Upgrading Installation requirement No matter what kind of databases you use you will be asked if you want to overwrite the existed database or not if installation program detects existed original database If you choose Yes installation program will drop the original database and run Full Installation If No is selected system will keep the original database Installation prog
119. inter User Summary Server Printer Summary Department Paper type Summary User Paper type Summary Print Status setup data displaying condition If choosing denied all denied print would be displayed Master report sort setup sort type for master report Pages Printed 7 Pages Printed Total Cost Total Count Item Time range set time period of query Time Range 2005 10 1 EE ro 2005 10 31 Month Page 79 of 246 Detail report sort set user print charge type Pages Printed Pages Printed Total Cost Total Count Item Generate report to display user s print Subtotal CE DOEVER 1 20 1 2 5 70 57 Relevant operation 1 Generate Report Choose report style This list can be added or reduced by users randomly See Report Setting for detail Default is the first one in the list Then choose other conditions If not choose all items are default ones The time range is month statistic then click Creating report button detail information will be shown below If the visual space is too small click the above close finding condition the finding condition was hidden and enlarges the visual space 2 Report Preview When previewing report can be previewing the present created report also can be previewing the newly created report according to new conditions If preview the existing report click preview button If preview newly created report first
120. l name Notice user can modify default value of document from Report Report_FileType Config ini Please refer advanced setting and backup before making modification Page 117 of 246 PrintUsage 2 1 User Manual Advanced Settings 1 Definition of Report Types 2 Property Setting of Report Types 3 Customization of Report Detailed pages 4 Customization of Report Form 5 Advanced Report Interface Page 118 of 246 Property Settings of Report Types Use Type_Task xml as example Select Graph FileType in report folder of installation directory The code is as following Graph FileType Name Graph_FileType Type Graph GroupBy FileType OrderBy OrderDirect PrinterStatus A ShowByTime M gt Chart MaxInChart 0 gt lt A_3D Is3D 1 Percent3D 10 gt lt A_3D gt lt Axis Width 580 Height 300 HLabelStyle 1 VLabelStyle 3 gt lt Axis gt lt Marks IsShowMarks 1 MarksStyle 1 gt lt Marks gt lt Legend IsShowLegend 1 LegendAlign 1 LegendStyle 1 gt lt Legend gt lt Chart gt List IsShowList 1 MaxInList 0 gt lt List gt ListDetail style DetailStyle pnt MaxInDetail 1000 gt ColName Name PrinterName Align 1 CountFunz Count Formater S gt lt ColName gt ColName Name PrinterServer Align 1 CountFun Formater S gt lt ColName gt ColName Name SubmitTime Align 1 CountFun Formater D MM dd YYYY gt lt ColName gt ColName Name PagesPrinted Align 3
121. lated time settings from the server e When unavailable the monitoring time cannot be selected because there is no time settings on server e When not selected user can set printer time individually to cover server time settings e Print allow print reject blue refer to allow and grey refer to reject You can choose by two option boxes Detailed settings To select one column please click the head of the column For example to click digit 2 will select whole column To select one line please click the head of the line To select whole timetable please click grid of Week Configuration name to input a name to save current user configuration for late use Select from existing configuration to select form existing User Group configuration Click Save to save current User Group configuration e Click Save as to save a modified configuration as a new one which can be managed in Configuration template management of Settings Click Reset and refresh page to return to page original status Page 15 of 246 PrintUsage 2 1 User Manual Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Print Time Document Type and Charge can be available Page 16 of 246 Configure User Properties Printer property HP Color LaserJet 4550 PS amp User Config Server Printer By default authorize all users C Deny all users Except the Following user s
122. le with MS Access MS SQL Server 7 0 2000 Oracle and MySQL Database upgrade tool help you transfer data between different types of database Operation Open the following page from program menu PrintUsage Version Pro Enterprise gt Data Upgrading Tool Database upgrade tools on Provider Microsoft Jet OLEDB 4 0 Data Sourc SQL Server 7 0 2000 Id datat be deleted Please backup the database now if necessary i Current Database Information indicates current database type and its connection string New Database Information setup new database type and server user name and password Test use to test the database connection Notice Don t use source data and destination data in one database it may cause data lost After you press Confirm button the system warning message appear if old database exist Page 168 of 246 PrintUsage 2 1 User Manual PrintUsage Click Yes it will create the new database and old database will be delete Page 169 of 246 PrintUsage 2 1 User Manual Run Setup Wizard Begin gt Program gt PrintUsage 2 1 Enterprise Edition gt Run setup wizard PrintUsageSetup Wizard 20 Days Trial Authorizes three printers for 20 days trial After 20 days print jobs are still routed to the printers but PrintUsage capture feature is disabled Purchase a license for uninterrupted service Authorized usage requires Reg code
123. ll auto start when windows operating system starts The function of printing monitoring service is to monitor printing task of local computer control start or stop of printing task according to its settings and record printing task into database Auto start Program of Printing Monitoring Taskbar If you choose the item program of printing monitoring taskbar will operate with user s logging Program of printing monitoring taskbar is the one to help user set managing monitoring service and automatically runs after user s logging under default circumstance Start after MS SQL Server s Operation on the Local Computer Startup of printing monitoring service rely on database support Printing monitoring service fails if without linking with database because startup of MS SQL Server is behind printing monitoring service when system start up Therefore if you encounter this problem you can tick off corresponding choice to guarantee startup of printing monitoring service after database startup and avoid mistake There is no need to setup if you are using MS Access or on the remote computer Start after Mysql Startup on the Local Computer Startup of printing monitoring service rely on database support Printing monitoring service fails without linking with database because startup of Mysql Server is behind monitoring service when system start up Therefore if you encounter this problem you can tick off corresponding choice to guarantee startup of prin
124. lt tr gt lt tr gt lt td class std gt lt div align right gt lt font size 2 gt lt PrintUsage_ReportDate gt lt font gt lt div gt lt td gt Page 121 of 246 lt tr gt lt tr gt lt td class std align right gt lt PrintUsage_ReportInfo gt lt td gt lt tr gt lt table gt lt table width 90 border 0 align center cellpadding 0 cellspacing 0 bgcolor 000000 gt lt tr gt lt td gt lt table width 100 border 0 align center cellpadding 2 cellspacing 1 gt lt PrintUsageLabel gt lt tr align center bgcolor 569CE1 class std gt lt FieldLoop gt lt td align lt PrintUsage_Align gt nowrap gt lt font color white onClick javascript GetOrderBy lt PrintUsage_LabellD gt gt lt PrintUsage_LabelValue gt lt font gt lt td gt lt FieldLoop gt lt tr gt lt PrintUsageLabel gt lt PrintUsageLoop gt lt bgColorProperties gt FOF9FE_ FFFFFF_ D3EDFF lt bgColorProperties gt lt tr bgcolor lt PrintUsage_bgColor gt class std gt lt FieldLoop gt lt td align lt PrintUsage_Align gt title lt PrintUsage_FullFieldValue gt gt lt PrintUsage_FieldValue gt lt td gt lt FieldLoop gt lt tr gt lt PrintusageLoop gt lt PrintSummation gt lt tr bgcolor 569CE1 gt lt FieldLoop gt lt td class std nowrap align lt PrintUsage_Align gt gt lt font color white gt lt PrintUsage_FieldValue gt lt font g
125. n DetailStyle pnt filewith wordpad Divided into chart head and chart end lt PrintUsage_ReportTitle gt stand for report title lt PrintUsage_ReportDate gt stand for report date lt PrintUsageLabel gt lt PrintUsageLabel gt stand for the title of the report head Because this system supports multi language the wording in the report cannot be written directly It must be translated by the language packfile The ruleof lt PrintLabelField_filed name gt such as lt PrintLabelField_PrinterName gt You can set ranking by clicking on field such as GetOrderBy PrinterName Circulation lt PrintUsageLoop gt lt PrintUsageLoop gt stand for the begin and end of the circulation The rule for circulation content is lt PrintTextField_filed name gt such as lt PrintTextField_PrinterName gt The code as following lt style gt std FONT WEIGHT normal FONT SIZE 12px COLOR 000000 LINE HEIGHT normal FONT STYLE normal FONT VARIANT normal TEXT DECORATION none lt style gt lt table width 90 border 0 align center cellpadding 0 cellspacing 0 class std gt lt tr gt lt td class std gt lt div align right gt lt div gt lt td gt lt tr gt lt tr gt lt td class std gt lt div align center gt lt font size 6 gt lt strong gt lt PrintUsage_ReportTitle gt lt strong gt lt font gt lt div gt lt td gt lt tr gt lt tr gt lt td class std gt amp nbsp lt td gt
126. n Database Management System itself e f you use XP or Win2003 operating system or installed firewall please open at least TCP port 80 and 8200 or disable the firewall Print Server Setup Setup PrintUsage la x Select Components Which components should be installed Select the components you want to install Clear the components you do not want to install Click Next when you are ready to cortinue Print Server Install w Install Print monitor service to this server This server should be a print server After install it will auto discover the existing management server and connect with it Ifyou have multiple print server you should install this option to each of them Print Server Setup installs Printing and Monitoring Server separately to the computer and accept the uniform management of managing server Setup Precondition e Managing server to completed installation and setting is in the running state e Host computer is a printing server connecting with traditional printer or network printer offering shared printing services e f choosing MySQL database you need to install MyODBC 3 51 edition or above e f choosing Oracle database you need install Oracle client server of corresponding edition or OLEDB offered program Next step Choose Start Menu folder Page 228 of 246 PrintUsage 2 1 User Manual Choose Start Menu folder Setup PrintUsage Select Start Menu Folder Where
127. nd individual have no right to 1 Re transfer the license of the system 2 Make reversed engineering programming or disassembly 3 Install one license on several computers 4 Publish registration code or impart others After purchasing you will have following rights 1 Permanently own and use the software 2 Obtain the registration code 3 One year free unlimited Email telephone telnet technical support 4 Upgrade free to latest version in one year 5 New version notification Page 246 of 246
128. ng v Restore Defaults Cancel Apply Common errors e Parent paths disabled Solution Startup gt Administration Tools gt Internet Service Manager gt Default site gt PrintUsage virtual directory gt Properties gt Virtual directory gt Application configuration gt Setup check on Enable parent paths Page 202 of 246 Application Configuration ES xj App Mappings App Options App Debugging m Application Configuration IV Enable session state Session timeoul 20 minutes v Enable buffering Enable parent paths Default ASP language MiSeip ASP Script timeout 20 seconds Cancel Apply Help e Session not defined On the screenshot above check the Enable Session State e 403 1 access denied Execute Permission denied Solution Startup gt Administration Tools Internet Service Manager Default site gt PrintUsage virtual directory Properties Virtual directory Application Settings set Execute Permissions to Script Only e Directory Listing Denied Solution Startup Administration Tools gt Internet Service Manager Default site gt PrintUsage virtual directory gt Properties gt document add default asp in Default Document Please check IIS Help file to look for other errors 2 Page can t display Couldn t find server or DNS error IIS is installed but WWW service is not e IIS service doesn t startup or default website is stopped in In
129. nticated access For the Following authentication rrethods user name and password are required when anonymous access 15 disabled or access is restricted using NTFS access control lists Integrated Windows authentication Digest authentication For Windows domain servers Basic authentication password is sent in clear text Passport authentication Default domain 2 Enable the Guest Account in the Local User and Groups This should be done on the WinXP machine which shares the printer Page 198 of 246 PrintUsage 2 1 User Manual Guest Properties Built in accourt for guest access to the computer d User must change password at next Account is locked Gut Open Administrative Tools gt Local Security Policy gt User rights assignment delete the Guest from the Deny access to this computer from the network Page 199 of 246 Deny access to this computer from the network Properties Local Security Setting ej Deny access to this computer from the network Add User or Group Hemove Cancel Apply Go to Administrative Tools gt Local Security Policy gt Security Options Enable the Network access Let Everyone permission apply to anonymous users Network access Let Everyone permissions apply to mou Es Local Security Setting Network access Let Everyone permissions apply to anonymous users f Enabled Go to Local Security Poli
130. of 246 E Data Link Properties MediaCatalogDB OLE DB Provider MediaCatalogMergedDB OLE DB Provider MediaCatalogw ebDB OLE DE Provider Microsoft Jet 3 51 OLE DB Provider Microsoft Jet 4 0 OLE DB Provider Microsoft OLE DB Provider For Data Mining Services Microsoft OLE DB Provider for DTS Packages Microsoft OLE DB Provider for Indexing Service Microsoft OLE DB Provider for Internet Publishing Microsoft OLE DB Provider for Microsoft Search Microsoft OLE DB Provider for ODBC Drivers Microsoft OLE DB Provider for OLAP Services 8 0 Microsoft OLE DB Provider for Oracle Microsoft OLE DB Provider for Qutlook Search Microsoft OLE DB Provider for SQL Server Microsoft OLE DB Simple Provider MSDataShape PrintUsage 2 1 User Manual Page 161 of 246 Auto Configuration Auto Configuration Discover The master server is the server name where PrintUsage web manager installed Click the Discover button to auto discover the master server on the local network If not Found please enter the server name manually Test Configuration Pass Adyanced Master Server Main Controlling Server Install server from PrintUsage managing webserver System automatically obtain settings from managing webserver the computer name and IP address will input into the managing server Auto Configuration Master Server Discover lled Click the Discover d please enter the The master serv 4JAMES
131. of table Left is style of the right of table Main is style of display area Summation is style of Summation SubTotal style of subtatol AlternateBgColor is background color of alternate item AlternateFontColor is font color of alternate item Page 128 of 246 AlternateNum is records number of alternation FontColor is font color BgColor is background color of font FontSize is font size FontStyle is font style 0 is for normal 1 for bold 2 for italic and 3 for bold italic RecordPerPage is records per page 2 Master Detail Report The reportshow the relationship between master report and detail report Configuration open Type MasterDetail xml with notepad Take Department amp User for instance The code is as following lt MasterDetail ID Style1 gt lt StyleName gt MasterDetail_StyleName1 lt StyleName gt lt RecordPerPage gt 0 lt RecordPerPage gt lt Table gt lt BorderWidth gt 1 lt BorderWidth gt lt BorderColor gt Black lt BorderColor gt lt Width gt 100 lt Width gt lt Table gt lt Title gt lt BgColor gt lt BgColor gt lt FontColor gt lt FontColor gt lt FontSize gt 14pt lt FontSize gt lt FontStyle gt 1 lt FontStyle gt lt Title gt lt Head gt lt BgColor gt lt BgColor gt lt FontColor gt black lt FontColor gt lt FontSize gt 12pt lt FontSize gt lt FontStyle gt 1 lt FontStyle gt lt Head gt lt Left gt lt BgColor gt lt BgColor gt lt FontColor gt lt
132. oft Word UseToTest doc 6 Microsoft Word UseToTest doc III 6 Microsoft Word UseToTest doc E13 Microsoft Word UseToTest doc IB 1 Test Page 1 Test Page 1 Test Page 1 Test Page EJ 1 Test Page Powered by PrintUsage Document Printed Total Cost TotalCount Microsoft Word UseToTest doc 6 0 60 1 Microsoft Word UseToTest doc 6 0 60 1 co Microsoft Word UseToTest doc 6 3 00 1 Microsoft Word UseToTest doc 6 3 00 1 Microsoft Word UseToTest doc 3 0 30 1 EE Test Page 1 0 10 1 EE Test Page 1 0 50 1 Test Page 1 0 50 1 Test Page 1 0 50 1 Test Page 1 0 50 1 Summary 32 00 9 60 10 00 Click on user name to display detail statistic Report Date 10 20 2005 2 11 29 PM User TYR Printer Name Server Name Submit Time Pages Printed Document Total Bytes Total Cost User Full Name hp LaserJet 1150 rg 10 12 2005 Microsoft Tord 0 80 TYR Tyr amaxit net UseToTest doc hp LaserJet 1150 Microsoft Word 53 00 mr net Microsoft Word UseToTest doc 1 715 0 30 net 237 4 50 3 23 RDTYR 10 12 2005 Microsoft Word LaserJet 4550 PS uo 10 12 2005 Pee doc 21 Total Count 4 Page 72 of 246 Specification Page shows 10 most usage printing user in descending order Click on user name to view statistic with satisfying statistic conditions of ranking report including printer name print server name print date pag
133. oles enable different administrators with different management role to have associated privileges Detailed Web Reporting e Administrators can view report from any workstation via a web browser e than 20 graphical reports are included for print job and print cost analysis e User defined report functions provide maximum flexibility e Reports can be exported to Microsoft Excel Spreadsheet format Flexible Charge Logging Mode e Cost accounting can be managed by user name or by computer name Both Domain and peer to peer networks are supported e User accounts can be imported from multiple domains e Print cost per page can be adjusted to reflect on different paper type and color prints e User printing quota can be set in various time periods such as per year quarter month week day fixed time period or no limit Simple Structure Flexible Operation amp Easy To Scale e There are three modules including the manager site central database and monitor service which can be installed on a single machine or multiple machines to satisfy printing control needs Access database is not suitable for large user base Support of Multiple Databases To Suite Different Environments e Support for Microsoft Access Microsoft SQL Server 7 0 2000 MySQL and Oracle database User accounts can be exported from and imported to the database Printer Compatibility Page 2 of 246 Simple monitoring All printers used on Windows 2000 XP
134. olo TYR Web Developer RDTYR Beni Legend 112500 a Printed 36 1 A4 Mom TYR WebDeveloper RDTYR 2005 10 18 hp LaserJet See Printed 3 1 A4 Mon TYR Web Developer RDTYR 2005 10 18 hp LaserJet Printed 3 1 A4 Mon TYR Web Developer RDTYR 2005 10 18 S00 E RO by PERRE amp Printed 12 1 LETTER Mom Pages 1 1 17 You can setup Query folder security properties 1 Enter IIS 2 Expand IIS folder 3 Right click Query and select properties 4 Select Directory Security Page 207 of 246 Query Properties I Directory Documents lt Directory Security HTTP Headers Custom Errors Anonymous access and authentication control Enable anonymous access and edit the authentication methods for this resource C i E dit 1 IP address and domain name restrictions L Grant or deny access to this resource using IP addresses or internet domain names r Secure communications Require secure communications and enable client certificates when this resource is accessed OK Cancel Apply Help 5 Click Edit Authentication Methods X Anonymous No user name password required tc access this resource Account used for anonymous access Edit Authenticated access For the following authentication metiods user name and password are required when anonymous access disabled or
135. ons Report Date 10 13 2005 3 15 06 PM Printer Name Server Name Submit Time Pages Printed Document Total Bytes Total Cost User Full Name hp LaserJet i hp LaserJet Microsoft nes PCL 5 10 12 2005 Word 469 0 80 TYR Tyr amaxit net 9 UseToTest doc Microsoft RDTYR 10 12 2005 Word 3 00 TYR Tyr amaxit net UseToTest doc HP 2000C RDTYR 10 12 2005 3 1 T15 0 30 TYR Tyr amaxit net UseToTest doc 4 21 Total Count SIAS 4 50 Page 114 of 246 Specification The page displays printing report within thirty one days the simple chart display total bytes total pages total printed bytes total printed pages printing times Click on day to get related statistical information of given day according with statistical conditions It displays different printing information with printer name printing server name printing time printed page document name total bytes printed expense user name and full name Notice user can modify default value of document from Report Report_FileType Config ini Please refer advanced setting and backup before making modification Page 115 of 246 Weekday Analysis User weekday printing report is created by inquiry and report form User can refer to Simple Report Condition about inquiry conditions m REPORT FROM PRINTUSAGE J Weekday Analysis Time 10 1 2005 10 31 2005 Use to test 10 Total Pages Printed Wednesday Thursday Bl 21 Wednesday
136. oo boc doc 5 xls Psp psd IMAGE jpg IE txt HIM htm html PDF pdf Click Remove to remove all selected file types Click Add to add file types File type Description File type name suffix icon and description can be specified Click Reset to clear all selection Note file type change will influence Server File Types Printer File Types User Group File Types and User File Types Page 149 of 246 PrintUsage 2 1 User Manual Paper Types Paper type E 297 420 M 210 297 M 148 210 5 105 144 5 250 353 5 176 250 M 197 273 M Letter 216 279 M Click Add to add new paper types Paper type Select Paper Type Rape as Please select pre defined paper type from list You can also enter customized pape type File type includes all common paper types Select Paper Type _ When selecting common paper type such as 4 paper width and height will change automatically Page 150 of 246 PrintUsage 2 1 User Manual Paper type Please select pre defined paper type from list You can also enter customized paper type 210 User can self define the paper size for example user defines a paper size as 200x300 name Custom Paper and grade M Paper type Select Paper Type CustomPaper Please select pre defined paper type from list You can also enter customized paper type L3 EN
137. ort can be view by style list data displaying method print status time range sort type Style List setup report style Time User Summary Time Department Summary Time User Summary Data displaying method setup basic of report display which is sorted by cost pages total prints Total Cost Y Pages Printed Total Cost Time Range setup time period of query Time Range From 2005 10 1 EEl re 2005 10 31 EE This Month Generate Report Page 77 of 246 M Subtotal DOEVER 1 20 1 20 5 70 5 70 First line displays time period user selected and first column displays user ID which could clearly reflect user print of every month Subtotal is a general statistics according to user s query Page 78 of 246 Master Detail Usage Analysis Master Detail Usage analysis includes Master Detail Report Query Condition and Master Detail Report Generation Master Detail Usage Analysis Hide Criteria Advanced gt gt Style Department User Summary Status A v Master Sort By Pages Printed v C asc pes Erom 000510531 EE f This Month v Detail Sort by Pages Printed J C asc Desc Generate Report Preview Export ll Return Master detail usage report can be view by style list print status master report sort time range and detail report sort Style List setup report style Department User Summary Department User Summary User File type Summary Pr
138. ory network Authorization by computer name Management and control are based on computer name sending print order The mode fits for equal network User logs on with local user name but print server doesn t recognize the local user name So all print tasks are recorded as Guest printing Computer name is the only symbol to distinguish from the user With this authorization mode PrintUsage can satisfy print monitoring for equal network users Conclusion LAN using domain or active directory authorization by user name is adopted LAN using equal network authorization by computer name is adopted Page 204 of 246 Q I have to wait for a long time to print after installing print monitoring service What s the problem This problem is caused by PCL6 driver language You can speed up printing using the following methods 1 Change printer driver language to non PCL6 that is PCL5E PS 2 Use reprint mode Page 205 of 246 PrintUsage 2 1 User Manual Q About user inquiry entrance and relevant settings There is an user query entrance link on the homepage of the PrintUsage manager site Available condition Anonymous access is not allowed for Query Directory Security of PrintUsage virtual directory Printer list Printer name Server name E ota st A PRI NT Snagit 7 RDTYR 0 0 0 00 Enterpris Microsoft Office Document Image Writer RDTYR a 0 00 pnta Legend 122500 RDTYR D o 0 00 LaserJet 1300 PCL
139. p Time Analysis 24 24 Hour Analysis 1 Week Analysis 4 Description Te Description s 2 31 Day Analysis Quarter Analysis 3 1 Destripliuin 1 Des ripliun DAYS QUARTER _ ho cud 12 12 Month Analysis 1 Year Analysis E E Description EE Description Weekday Analysis ean Description E 1 24 Hour Analysis Analysis printing job in last 24 hrs 2 Weekday Analysis Analysis printing job in last week 3 31 Day Analysis Analysis printing job from 1st day to 31st days 4 Quarter Analysis Analysis printing job from last quarter 5 12 Month Analysis Analysis printing job from 1st month to12th months 6 Year Analysis Analysis printing job yearly 7T Week Analysis Page 102 of 246 PrintUsage 2 1 User Manual Analysis printing job weekly Page 103 of 246 12 Month Analysis Twelve printing analysis report is created by inquiry and report form User refers to Simple Report Conditions about inquiry conditions m REPORT FROM FPRINTUSAGE 1 J 12 Month Analysis Time 10 1 2005 10 31 2005 Use to test 10 Month 135 10 Powered by PrintUsage TotalPagesPrinted TotalCot Total Count 10 35 10 30 13 Summary 35 00 10 30 13 00 Click on month to get statistical information of each month By clicking the tenth month to display information of all documents with inquiry conditions Page 104 of 246 Report Date 10 13 2005 qe Printer Name Server Name Su
140. ponse time if the Domain is Global Asia or Europe as distributed domains This feature is not available if it is below V2 1 edition e If User Authentication is selected the default User Group and User Name will be added to the active indexes e Computer Authentication should be selected if it is in a Workgroup For computers working as a Workgroup users still can logon by their names However the Print Server is unable to distinguish local logging name It s hard to distinguish who printed Only computer name can be distinguished under this circumstance As a result PrintUsage offers Computer Authentication to monitor users who are connected as Workgroup e f Computer Authentication is selected installation program will detect all of network connections treat Workgroups as user groups and import those computer names as user names into the system Notice the running computer only can be imported As any other computers you should add them manually from the Managing website after finishing the installation e If itis imported from file file format needs one line for every user name permitting three columns user name user full name and user group We have to use as separator between columns Example is the following John John Smith Human Resource Dept William William Perry Sale Dept Page 231 of 246 George George Bush Sale Dept After TXT or CSV file has been imported system will create two user groups Human
141. port Please refer to Simple Report Condition for printer ranking query m 1 Li Top Printer Time 10 1 2005 10 31 2005 ee ea ee ae ea ee ee ey ee BaneoobBbhtis Total Pages Printed Color LaserJet 4550 PS HP 2000C HP CLJ 8500 PCL Printer Name 13 HP Color LaserJet 4550 PS ISI 13 hp LaserJet 1150 PCL Se E 4 2000C 2 HP Color LaserJet 4600 PCL 6 G42 HP CLI 8500 PCL 1 HP 2500C Series Powered by PrintUsage orr E HP Color LaserJet 4550 PS 6 50 amp hp LaserJet 1150 PCL 5 1 30 a E HP 2000C 4 0 40 2 Em HP Color LaserJet 4600 PCL 6 2 1 00 2 HP CLJ 8500 PCL 2 1 00 2 HP 2500C Series 1 0 10 1 Summary 35 00 10 30 13 00 Click on printer name to display detail statistic pom Date inter Name hp LaserJet 1150 PCL 5e Printer Name Server Name Submit Time Pages Printed Document Total Bytes Total Cost User Full Name Word hp LaserJet npryg 10 12 2005 TYR TyrGanaxit net 1150 PCL 5e UseToTest doc WE Microsoft vibes 10 12 2005 Word 469 TIR Tyr amaxit net 1150 PCL Se UseToTest doc 10 13 2005 Test P 5T DOEVER 1150 PCL Se d ims oom 13 995 1 30 Specification Microsoft Page 68 of 246 PrintUsage 2 1 User Manual Page shows 10 most usage printers in descending order Click on printer name to display statistic with satisfying statistic conditions of ranking report including printer name
142. r General Printer X File Type Quota Configure quota Configure quota 100 00 Quota cycle type C None Daily C Weekly C Monthly C Quarterly C Yearly Unlimited Allow printing over quota Max usage over quota o 00 Printing over quota type Amount Inherit group Existing Y Apply e Setup template name after user select the existing template and click Apply he will see Setup Template Name gt Template Name in File Type page Inherit group setup When selected quota setup will inherit related settings from the group e When unavailable quota cannot be setup The option box is unavailable when group has no quota setup When not selected quota can be setup individually to cover group settings User quota available print charge given to user in unit period day week month e Overdraft allowed upper limit the value input must be plus Overdraft allowed upper limit the value input must be plus User can properly overdraft print charge according to overdraft type selection Configuration name input a name to save current user modified information for late use of other user configuration elect from existing configuration to select form existing User Group configuration e Click Save to save current User configuration e Click Save template as to save current User configuration Click Reset to refresh the page Note Only when Monitor
143. r PrintUsage website Client Server of corresponding Oracle edition is installed or download corresponding edition OLEDB Provider from Oracle office website MySQL and Access have no requirements Page 220 of 246 4 IIS components need be installed firstly before installation of Managing Server e 15 will be installed by default in Windows 2000 ServerWindows 2003 Server Web Edition but not Windows 2000 Pro XP and Win2003 Standard and Enterprise Edition so you need add IIS components Please see IIS INSTALLATION 5 Please don t plug immediately if you have USB Software Dog e USB Software Dog needs driver needs to be installed Windows cannot find the correct driver and mark it as unknown device if you plug in the USB software dog before installing PrintUsage In the Setup Wizard there is a special step showing the installation of USB software dog Next step Welcome Page Page 221 of 246 Welcome Page Administrator Right of the computer is required for the installation Please take our strong advice closing all other running programs before start After double click the Setup exe you will see the following Welcome Page 1B Setup PrintUsage E 5 x Welcome to the PrintUsage Setup Wizard This will install PrintUsage 2 1 Enterprise on your computer It is recommended that you close all other applications before continuing Click Next to continue or Cancel to exit Setup Next step User Agreemen
144. r user in one period such as one year one month one week and one day User group quota can be set in Quota The quota setting of user group will influence user Quota and balance Total jobs refer to all print tasks since Install and start print monitoring service Click digit link to view group Print Log Total pages refer to all printed pages since Install and start print monitoring service Click digit link to view group Print Log Total cost refer to all print charges since Install and start print monitoring service Click digit link to view group Print Log Description is the explanation of group Click Update to modify group information such as group name and description Click Reset to load default setting Click Add User to Add New User for group Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Group Printer Print Time File Type User Quota are available Page 34 of 246 PrintUsage 2 1 User Manual Group File Type Group property New group med gt gt tr a 68 GroupNew group Liser group name Res group es so oo m jobs Total pages LECT NM oo Group likes department or organization Description All file types are authorized except for those listed All file types are rejected except for those listed Setup template name after user select the existing template and click Apply he will see Setup Template Name gt Template N
145. ram will automatically upgrade to the latest edition without losing any data Page 236 of 246 PrintUsage 2 1 User Manual Database type and connection string Database configuration Please select database type and specify the connection string Database is used to save the print logs and configuration settings Please select database type amp ccess 2000 SQL Server 7 0 2000 Oracle and MySQL PrintUsage After No button is selected the installation wizard will start Choose Authentication Mode Page 237 of 246 Choose Setup Authorization Mode PrintUsageSetup Wizard Select License printers for 20 days trial After 20 days print jobs are still routed to the printers but PrintUsage capture feature is disabled Purchase a license for uninterrupted service Authorized usage requires Reg code Licensed to If you are going to install the trial usage please choose Limited Trial Usage Authorization If you obtained the softdog please choose Normal Authorization If you have serial no but no softdog please choose Limited Trial Usage Authorization and input your serial no into Settings gt Registered Information Next step Database Mode and Connection Settings Page 238 of 246 Choose Imported User Group PrintUsageSetup Wizard Select imported groups Excluded Group s Selected Group s Cert Publishers Qt OnsUpdateProxy x SE C
146. red Click Back to return to the list Select role and click Remove to remove selected role which will influence Administrator right Click Setup right to configure change and update the right of roles To change the role s right will lead to the change of the right of related Administrator Page 145 of 246 PrintUsage 2 1 User Manual Role Name bbb Permission Role Description all Server s RDTYR HP DesignJet 600 E 40 by HP HP CLJ 8500 PCL HP Color LaserJet 4600 PCL 6 HP 2500C Series HP 2000 HP Color LaserJet 4550 PS hp LaserJet 1150 PCL Se All Groupts Accounting Customer Service Manage All Server s Manage RDTYR Manage HP DesignJet 600 0 by HP Manage HP CLJ 8500 PCL Manage HP Color LaserJet 4600 PCL 6 Manage HP 2500C Series Manage HP 2000C All Groups Manage Accounting Manage HP Color LaserJet 4550 PS Manage hp LaserJet 1150 PCL Se Manage Customer Service Management Manage Management Marketing Manage Marketing PartTime Manage PartTime Print Tyr Manage Print Tyr System Integtation Manage System Integtation Web Designer Manage Web Designer Web Developer Manage Web Developer Computer Manage Computer O Report ViewReport Following is an example of role application In Options gt Administrator option add an administrator Admin Role Test Adminis
147. refer advanced setting and backup before making modification Page 105 of 246 Quarter Analysis Quarter printing statistic is created by inquiry and report form User can refer to Simple Report Condition about inquiry conditions ml REPORT FROM PRINTUSAGE 1 J Quarter Analysis Time 10 1 2005 10 31 2005 Use to test 4 Quarter 135 4 Powered by PrintUsage Quater TotalPagesPrinted TotalCost Total Count E 4 35 10 30 13 Summary 35 00 10 30 13 00 Click on quarter to get statistical information of each quarter By clicking the fourth quarter to display information of all documents with inquiry conditions Page 106 of 246 Report Date 10 13 2005 3 55 30 Printer Name Server Name Submit Time Pages Printed Dccument Total Bytes Total Cost User Full Name loi Jet Microsoft ODE RDTYR 10 12 2005 Werd VeeToTest doc Microsoft RDTYR 10 12 2005 Werd UseToTest doc RDTYR 10 13 2005 Test P 0 10 DOEVER d 1150 PCL D es age oever Microsoft 10 12 2005 3 00 Tyr amaxit net 10 20 2005 VWseToTest doc Microsoft Word UseToTest doc The page displays printing report within four quarters the simple chart displays total bytes total pages total printed Specification bytes total printed pages printing times Click on quarter to get related statistical information of given quarter according with statistical conditions It displays different p
148. remove one printer please select that printer and then click Remove button The printer will be removed If user wants to remove all printers in list please select the option box after Remove on the top and then click Remove button All printers will be removed Click Reset to clear all selected printers Click Refresh to reload the present page Monitored if the option box before printer is not selected the printer will not be monitored otherwise select monitored option box before printer to monitor printer and then click Refresh button at the bottom Save print content user can chooses if to save print content during monitoring save print content as Tiff image or reprint document This function is not available in versions before V2 1 Printer name click name link to check properties of printer Printer basic information Server name the server name the printer connected with Click server name link to check Server properties Total tasks task sum the server totally processed Click link to view all print tasks information in Print log Total pages printed pages sum the server totally processed Click link to view all print tasks information in Print log Total cost print cost sum the server totally processed Click link to view all print tasks information in Print log Page 7 of 246 Basic Properties Configuration for Printer Printer property HP Color LaserJet 4550 PS s Q
149. rinting information with printer name printing server name printing time printed page document name total bytes printed expense user name and full name Notice user can modify default value of document from R eport Report_FileType Config ini Please refer advanced setting and backup before making modification Page 107 of 246 Week Analysis Week analysis Report is created by inquiry and report forming User refers to Simple Report Conditions about inquiry conditions m REPORT FROM PRINTUSAGE J Week Analysis Time 10 1 2005 10 31 2005 Use to test Total Pages Printed pi CET SI X SCIT Week Of Year 128 4207 43 Powered by PrintUsage WeekOf Year Total Pages Printed TotalCot TotalCount EZ 42 28 6 80 11 Ez 43 7 3 50 z Summary 35 00 10 30 13 00 Click on week to get statistical information of each week By clicking the forty two week to display information of all documents with inquiry conditions Page 108 of 246 Report Date 10 13 2005 a 4 PN eek Of Year 4 Printer Name Server Name Submit Time Pages Printed Dccument Total Bytes Total Cost User Full Name Yo Microsoft RDTYR 10 12 2005 crd 0 60 TYR 1150 PCL Se WseToTest doc Microsoft RDTYR 10 12 2005 crd 469 0 60 TYR Tyr amaxit net UseToTest doc Bp RDTYR 10 13 2005 Test Page 5T 0 10 DOEVER doever 1150 PCL 5e Tyr amaxit net Microsoft 4550 RD
150. rom Report Report_Top_User Config ini Please refer Advance Setting and backup before making modification Page 85 of 246 File Type Analysis Report with different file type User can refer to Simple Report Condition m I i File Type Analysis Time 10 1 2005 10 31 2005 Use to test 354 30 B 25 20 2 15 Bin e 5 dac Fie Type 127 doc 18 Powered by PrintUsage FileType Total Pages Printed TotalCot TetalCount EZ doc 27 7 50 5 Null 8 2 80 8 13 00 Summary 35 00 10 30 Click on document type to get statistic of each document type By clicking on doc to display information of all doc printed files Report Date 10 13 2005 2 55 00 PM Printer Name Server Hame Submit Time Pages Printed Document Total Bytes Total Cost User Full Name hp LaserJet Microsoft ford hp LaserJet Microsoft Word Microsoft Word LaserJet 4550 RDTYR 10 20 2005 3 00 PS UseToTest doc 2T HP Color LaserJet 4550 RDTYR 10 12 2005 PS RDTYR 10 12 2005 Page shows 10 most usage document types in descending order Microsoft Word Ear apis 3 00 am net Microsoft Word UseToTest doc m p Total Count 5 7 50 Page 86 of 246 PrintUsage 2 1 User Manual Click on document type to get its statistic information with statistical conditions It displays all related printing information with printer name printing server name printing time printed pa
151. s PrintUsage only focuses on usage and control of print resource without the function of monitoring hardware If you use HP network printer or print server there is excellent management software called HP Web JetAdmin which would satisfy your requirement You can download it from HP for free Page 183 of 246 Q When I run the setup program it says it needs IIS installed What does this mean PrintUsage requires IIS to be running IIS is a windows components the installation process will remind you if it finds out that the current server doesn t have IIS installed IIS is not installed by default so you need to install it before you can continue to install PrintUsage For Win2000 XP users Control Panel gt Add Remove Programs gt Add Remove Windows Components gt Select Internet Information Service IIS Windows Components Wizard Windows Components You can add or remove components of Windows 2000 To add or remove a component click the checkbox shaded box means that only part of the component will be installed To see what s included in a component click Details Components 21 6 MB amp Internet Information Services aJ Management and Monitoring Tools 5 2 MB C 50 Message Queuing Services 2 5 MB zl 29 Networking Services 3 5 MB Sa Other Network File and Print Services fl fi MR zl Description 115 services Web and FTP support along with support for FrontPage tran
152. s We will help you to resolve the problem ASAP Page 3 of 246 E PRINTUSAGE PrintUsage Object Properties Configuration PrintUsage has four components including user user group printer and server User group is the father object of user and server is printer s One user only belongs to certain group and one printer only belongs to one server Four basic objects can configure self print monitoring properties and the relation among the objects is similar to the privilege of Windows NTFS User can inherit the properties configuration of user group and also cover group properties configuration by individual properties configuration The configuration of printer is prior to user s The print process can be simply described as user printing a document to printer Page 4 of 246 Two ways to add printers Total printer gt Add server gt Add printer add new printers from selected server Server properties gt Add printer add non monitored printers of server or new added printers Note necessary condition of adding printer object server has installed print monitoring service and configured dominated server as server of manager site HTTP service of object server should be in running Check HTTP service status by tray icon gt System configuration gt Advanced Add printer emt va ServerRDTYR Printer list apture content hp LaserJet 1300 PCL 6 hpLJ1300PCL6 hp LaserJet 1
153. sactions ASPs database connections and receiving of posts Total disk space required 2 8 MB Detail Bises aspis Gr da 18919 8 MB _ Demi lt Back Cancel Internet Information Service Snap In and World Wide Web Server is required please select Page 184 of 246 Internet Information Services IIS E add or remove a component click the check box A shaded box means that only part of the component will be installed To see what s included in component click Details Subcomponents of Internet Information Services 115 9 FrontPage 2000 Server Extensions Internet Information Services Snap In Internet Services Manager HTML NNTP Service 8i SMTP Service World Wide Web Server 1 9 Description World wide Web Server which supports access to Web sites Total disk space required 2 8 MB Space available on disk 18813 7 For Windows 2003 Users Control Panel gt Add Remove Programs gt Add Remove Windows Components gt Select Application Server Windows Components Wizard _ x Windows Components You can add or remove components of Windows add or remove a component click the creckbox shaded box means that only part of the component will be installed To see what s included in a component click Details Components Vi eS Accessories and Utilities v E Application Server 33 4 MB C
154. st usage user print shown in descending order Click on user name to view statistic with satisfying statistic conditions of user ranking report including printer name print server name print date pages file name bytes print charge user name and user full name Note user can change default value in Report Type_Top xml Please refer Advanced Settings and make backup before modification Page 75 of 246 Summary ite Summary T Cross tab Usage Analysis T Master Detail Usage Analysis 1 3 Description 4 E Description 1 Cross tab Usage Analysis Base on your searching condition get statistic report by year month and date 2 Master Detail Usage Analysis Base on your searching condition ranking series and ranking orientation get statistic report within different category If report includes department and department s members it can also display department usage and department s members usage separately Note user can change default value in Report Type Top xml Please refer Advanced Settings carefully and make backup before modification Page 76 of 246 Cross tab Usage Analysis Cross tab Usage analysis includes Query Condition and Report Generation Criteria Cross tab Usage Analysis Hide Criteria Advanced gt gt Style Time User Summary Criteria Total Cost C Asc Desc Status a v Time Range From 2005 10 1 EE to 2005 10 13 EE By month Generate Report eset Export Cross tab usage rep
155. stall Clear the components you do not want to install Click Next when you are ready to cortinue Management Server Install Install web manager site to this machine Need IIS installed Choose this option if this serve is the dedicate management server of PrintUsage Only one server need to irstall this option at your network lt Back Cancel Management Server Setup makes management server to adopt single compute installation method host computer will not be used as Print server You just need one program for Management Server installation Installation Wizard will guide you to create database structure user group initializing settings and other settings You need at least one Printing Server for normal operation after the completion of Management Server installation Setup Precondition e Host computer needs have IIS installed Web Service If not Please install it from Control Panel gt Add Remove Program gt Add Remove Windows Components e f choosing MySQL database you need to install MyODBC 3 51 edition or above e f choosing Oracle database you need install Oracle client server of corresponding edition or OLEDB offered program Page 227 of 246 e Notice Management Server Setup can choose one of MSSQL MSDE MySDE and Oracle rather than Access database Database server may use host computer or other computer Installing program only creates database structure required by PrintUsage and does not contai
156. t Page 222 of 246 PrintUsage 2 1 User Manual User Agreement Please read carefully on the License Agreement select accept and click Next to continue iG Setup PrintUsage License Agreement Please read the following important information before continuing HE PROGRAM IS COPYRIGHTED AND LICENSED NOT SOLD BY PURCHASING THE PROGRAM YOU ARE ACCEPTING AND AGREEING TO THE TERMS OF THIS LICENSE AGREEMENT THIS LICENSE AGREEMENT REPRESENTS THE ENTIRE AGREEMENT CONCERNING THE PROGRAM OCTWCCN YOU AND INTONMATION TECI INOLOGIES INC REFERRED TO AS AND IT SUPERSEDES ANY PRIOR PROPOSAL REPRESENTATION OR UNDERSTANDING BETWEEN THE PARTIES 1 License Grant Licensor hereby grants to you and you accept a nonexclusive license to use the program in machine readable object code form only for use only as authorized in this License Agreement The Programs may be used only on Next step Choose Target Folder Page 223 of 246 Choose Target Folder Default installation path is C Program Files PrintUsage Data file will be installed to subdirectory of data of installation index Printed content files of Enterprise edition will be saved to the subdirectory of Content of installation index You should install the PrintUsage to the largest partition of the hard disk because the space of the two indexes is often crammed soon Setup PrintUsage Bel Select Destination Location Where should PrintUsage be inst
157. t lt td gt lt FieldLoop gt lt tr gt lt PrintSummation gt lt table gt lt td gt lt tr gt lt table gt Page 122 of 246 Customization of Report Form Use Graph_FailRate as example Find Report Graph_FailRate in installation directory and open Style6 ini The code is as following Graph_FailRate_Style6 Set description for X axis If it is vacant it shows the following language translation of the definition field such as Status is translated to printing status X The grouping base of setting the X axis The value of XFieldName is the name of the field XFieldName Status Set description for Y axis default If the user chooses the condition then it shows the corresponding condition description Y Set chart length W 700 Set chart height H 300 Set background color BG FFFFFF Set gradually changing property If start gradually changing then the background is of no effect IsGradientColor false GradientColorStyle 1 GradientColorStart E28E32 GradientColorEnd EBDA7C Whether to set 3D effect If there is then it is True If there isn t it is False 30 1 size of chart 3D If View3D is false then this property is of no effect Percent3D 10 the scale mark and gridding of the horizontal axis and vertical axis The scale mark types 1name 2static chart mark 3value 4blank HLabelStyle 1 VLabelStyle 3 SeriesStyle Show cutline types and cutline names Cutline t
158. t the existing template and click Apply he will see Setup Template Name gt Template Name in File Type page Inherit group setup When selected file type setup will inherit related settings from the group When unavailable file type cannot be setup The option box is unavailable when group has no file type setup e When not selected file type can be setup individually to cover group settings All file types are authorized except for those listed All file types are rejected except for those listed Selection usage of file types Page 50 of 246 e Clear group inherit setup to enable Add Click Add to display whole file type list PrintUsage Doc Type List Web Page Dialog File type name File type name Extension Description boc doc HTM htm HTML html IMAGE PDF pdf PSD psd TXT txt 5 Pages 1 1 1 Total 8 Record s http rdtyr printusage modules FileTypeListForConfigByFt 48 Internet After selection click Add the display file types in type list of user group properties and then click Save to complete File size limit max upper limit file size in one print to avoid printer jam or waste during printing large file Leave blank or input 0 to cancel limit Page limit upper limit of page in one print to avoid printer jam or waste during printing large file Leave blank or input 0 to cancel limit Key words
159. t user need to be removed and Click Remove Save to remove user from list Click Save to save current print settings e Click Save template as to save current printer settings as a new one which can be modified in Configuration template management of Settings Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Print Time Document Type and Charge can be available Page 18 of 246 Add Print Server to Manager site Add server Select server Server Next gt Reset Setp one Select server In draw down box of Server Nme select print server name click select button lt and then click Next IP address and description are optional Server list in draw down box refers to the servers that have been successfully installed print monitoring service Note necessary condition that server names is displayed in right side list of Add Server 1 The server has installed PrintUsage monitoring service 2 Specific dominating server should install Web site management Step Two Add printers monitored by server Page 19 of 246 Add printer ServerRDTYR Printer list Printer name Share name Description Driver name Location M hp LaserJet 1300 PCL 6 hpLJ1300PCL6 hp LaserJet 1300 PCL 6 Iv Vv E AO BP HP 600 HPDJ600E_A0 HP DesignJet 600 EJA0 by HP LaserJet 4600 4600 6 HP
160. te the print cost This mode is good for users who want to know the printing cost Mode 2 Monitoring with simple control Mode 2 adds a quota control feature User can not print if reach the quota Periodical quota user cannot print until next period if reach current quota This mode is good for users who want print cost control without limitation Mode 3 Monitoring with advanced control Mode 3 enables user to make advance setup in user user group printer server print time file type paper type and quota and define the detailed cost for different paper type This mode is good for advanced users who want to control print task in multi aspects The advanced setting for Mode 3 only Page 135 of 246 Notification Notification E Notify when printing starts User User Document Document Copies Copies Total Pages X User User Pages Printed XWPagesPrinted lv Notify when error Print Failure Printer PrinterNames Server PrinterServers Computer XComputer User WUser amp Notification items Printer Printer port Printer server Printer share nam Note During processing print tasks setup notification when print start complete or occurring error Notify when printing starts select this option to notify user when print start There are three ways WINPOPUP EMAIL and printing a blank page Select preferred notification type gt input notification message in editing box
161. ted Note PrintUsage 2 0 and earlier require Internet Explorer 6 0 to be installed on the server Main Features Print job recording Enterprise Version only Contents of printing jobs are saved in TIFF format Administrator can turn on or turn off image capturing and set the capture image resolution for each printer Free TIFF image viewers are available for download Reprint Capability Enterprise Version only Contents of print jobs saved on the server can be reprinted by the administrator via the web management interface Selective User Monitoring Enterprise Version only The administrator can select which users are monitored by PrintUsage WEB Interface Management Page 1 of 246 e PrintUsage management functions and reports are accessed through the WEB interface Administrator can manage print resources at any workstation without the need of additional management software e software is installed on the print server and does not require changes on user workstations or the existing printing configuration Centralized Management and Authentication Charging e Multiple printers can be added to PrintUsage to achieve centralized management and cost accounting thus make print resources management and cost control an easy task e Flexible monitoring modes allow distributed monitoring by geographical decentralization and logical centralization e Multiple administrators can share related PrintUsage administrator tasks e Multi r
162. ternet Web server Other Web server is installed and default Port 80 is occupied You can bind IIS to other port such as 8080 and visit http localhost 8080 PrintUsage e Virtual directory was not created during installation for some reasons Please check if there is PrintUsage virtual directory under default site If there is not please create virtual directory and have it point to ASP folder under installation directory C Program Files PrintUsage Script execute privilege is required e f you can not open http localhost PrintUsage please try http 127 0 0 1 PrintUsage e If there are many WEB sites created in the server PrintUsage folder would be created under certain site but this site is not the default site that can be visited as Local host or by computer name You need to change the access path or manually create PrintUsage virtual directory on default site Page 203 of 246 How to choose authorization mode PrintUsage is a complete print management system The key of management is to monitor who prints and to monitor the user authorization PrintUsage provides two authorization modes Authorization by user name Management and control are based on user name sending the print order If user logs on with domain account user name is the domain user name otherwise it would be the local computer user name The authorization mode is PrintUsage s default mode and is the recommended mode which fits for domain or active direct
163. th and Start conversation status and then click OK Page 211 of 246 Print monitoring service has started but why print tasks cannot be recorded in system The monitoring service would run only if the monitoring service is added into Web manager site and a printer is added The above problem may be caused by 1 Print monitoring service doesn t strat You can check print service status in print monitoring service manager Note If you are in the Terminal Service window the displayed status of monitoring service manager might not be correct You should check the status of PrintUsage Service in Windows Administrative Tools gt Service and make sure it s started 2 Print server is not added to the Web manager site Please log on Web manager site and make sure the Print Server is listed 3 Printer is not being monitored If it s the case please add printer from the printer list page 4 After adding printer to the Web manager site print monitoring service was not restarted After adding printer print monitoring service would not work until you restart the program 5 Windows printer name changed Changing the printer name could disable the monitoring service PrintUsage would assume that this is another printer and it doesn t need to be monitored To solve this problem you need to add the print server again or change the printer name back to the original one Note PrintUsage will treat this added printer as a new printer and the new printer
164. the operation system needs the server included files and needs to support ASP script language But the default option of Windows 2003 disables these two functions So you need to change some settings in order to run PrintUsage on Windows 2003 Start gt Programs gt Administrative Tools gt Internet Information Services IIS Manager gt Web Service Extensions Allow Active Server Pages and Server side includes Internet Information Services IIS Manager _ 96 ni x File Action View Window Help 2512152 mw kg Internet Information Services E TYR local computer ga Web Service Extensions Clg FTP Sites Service is di Web Service Extension Status 89 2 Application Pools All Unknown CGI Extensions Allowed All Unknown ISAPI Extensions Allowed C3 Active Server Pages Allowed 38 ASP NET v1 1 4322 Properties E Internet Data Connector erver Side Includes Allowed 8 Web Sites Hi 9 25 Default SMTP Virtual Se Prohibit Web Service Extensio Tasks Add a new Web service extension Allow all Web service extensions For a specific application Prohibit all Web service extensions Open Help Hi cu I HESS hes AME Start gt Programs gt Adminitrative Tools gt Internet Information Services IIS Manager gt Website gt Default Website gt PrintUsage gt Properties gt Virtual Directory gt Options check the Start parent pa
165. ting monitoring service after database startup and avoid mistake There is no need to setup if you are using MS Access or on the remote computer Page 163 of 246 View Events Log of Printing Monitoring Service Running printing monitoring service will write printing events printing task and error into system log System log may fully display operation history from printing monitoring service Events log offer the most effective way to trace system error View Events Log of Printing Monitoring Service After right click icon in the system tray you will see pop up view window of events log then choosing events log from the menu You may view events log from beginning menu gt program gt managing tool gt events viewer Users of Windows 2000 XP 2003 Printing monitoring event log appears on single page of printing monitoring in printusage PrintUsage fy File Action Favorites Window Help 1 081 e Informa 2005 4 13 10 42 17 PrintUsageS C None 2091 N A RDTYR D Informa 2005 4 13 10 41 44 PrintUsageS C None 2091 RDTYR E Informa 2005 4 12 11 44 10 PrintUsageS C None 1000 RDTYR Informa 2005 4 12 11 44 10 PrintUsageS C None 2071 RDTYR Informa 2005 4 12 11 43 38 PrintUsageS C None 1006 RDTYR D Informa 2005 4 12 11 43 29 PrintL sageSVC Mone 12002 RDTYR Informa 4 2005 4 12 11 43 29 PrintUsageS C None 11000 RDTYR informa 4 2005 4 12
166. to select existing template and click Apply to use current setting Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Group Printer Print Time File Type User Quota are available Settings information can be modified in Setup gt Setup Template Management Page 40 of 246 PrintUsage 2 1 User Manual Configure User Group Time Group property Web Designer a Specify time Specify time Allow Print Deny Print Week 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 12 20 21 22 23 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Print allow print reject blue refer to allow and grey refer to reject Two option boxes are available for color selection Detailed settings To select one column please click the head of the column For example to click digit 2 will select whole column To select one line please click the head of the line To select whole timetable please click grid of Week Group property Web Designer Specify time Specify time Allow Print Deny Print Week 10 1112 3 4 5 617 1819 110 111112 113 14 55 16 117 18 19 20 21 22 23 Monday Tuesday w See esr n ed Wednesday ENEEEHENENEN Thursday mmama RS EEEE lenem Saturday E es Sunday pes e
167. tration Username Status Username Real Name Last Login Date admin Administrator 10 12 2005 Reset Password Administrator Admin Role Test Admin_Rde_Test 10 12 2005 11 48 32 Reset Password Role s peeve Doever hotmail com 10 12 2005 11 47 12 4M Reset Password Role s Tyr Tyr 10 12 2005 11 46 50 4M Reset Password Role s aaa bbb Page 146 of 246 PrintUsage 2 1 User Manual In Options gt Role management add role Admin_Role_Test_Role Roles astm aaa Assiq Rights bbb Assign Rights Admin Role Test Role Assign Rights Click Setup Right after Admin_Role_Test_Role to assign right Roles Role Name Admin_Role_Test_Role Role Description all Server s Manage All Server s RDTYR Manage RDTYR IV HP DesignJet 600 0 by HP Manage HP DesignJet 600 0 by HP CLI 8500 PCL Manage HP CLJ 8500 PCL HP Color LaserJet 4600 PCL 6 Manage HP Color LaserJet 4600 PCL 6 Hp 2500C Series Manage HP 2500C Series 2000c Manage HP 2000C HP Color LaserJet 4550 PS Manage HP Color LaserJet 4550 PS al Group s Manage All Group s Accounting Manage Accounting T Customer Service Manage Customer Service Management Manage Management 0 Marketing Manage Marketing PartTime Manage PartTime Print Tyr Manage Print Tyr System Integtation Manage System Integtation web Designer Manage Web Designer web Developer Man
168. ue in Report Type_Top xml Please refer Advanced Settings and make a backup before making modification Page 100 of 246 User Analysis User analysis has two options query condition and report generation Please refer to Simple Report Condition for query condition m REPORT FROM PRINTUSAGE J User Analysis Time 10 1 2005 10 31 2005 Use to test 10 Total Pages Printed TYR DOEVER User B21 TYR Bl 14 DOEVER Powered by PrintUsage Use TotalPagesPrinted TotalCot TotalCount TYR 21 4 50 4 E DOEVER 14 5 80 9 Summary 35 00 10 30 13 00 Click on user name to display detail statistic of each user Report Date 10 13 2005 2 51 08 Printer Name Server Name Submit Time Pages Printed Dccument Total Bytes Total Cost User Full Name hp LaserJet 1150 Microsoft Word S hp LaserJet 1150 Microsoft Word 3 Se alam onza Microsoft Word i 4 50 HP 2000C RDTYR 10 12 2005 Total Count 4 HP Color Microsoft Word 21 Specification Click on user name to view statistic with satisfying statistic conditions of ranking report report including printer name print server name print date pages file name bytes print charge user name and user full name Page 101 of 246 Note user can change default value Report Type_Top xml Please refer Advanced Settings and make a backup before making modification Time Analysis W
169. unt of overdraft such as quota percentage exceedance User computer group name group or department user or computer belongs to Total tasks printed tasks sum Total pages printed pages sum Total charges print charges amount Click Update to save modified user information Click User computer group name link to view or change Group Setup Page 48 of 246 Click the clickable digits after total tasks total pages and total charges to view user Print Log which be customized If the user data is renewed the print pages tasks and charges will be changed Please refer to Setup gt Data Maintenance Note Only when Monitor Mode Setting is Monitoring and Advanced Control the configuration of User Group Printer Print Time File Type User Quota are available Page 49 of 246 Configure User File Types User property doever Specify file type Specify file type Specify name gt By default Allow all filetypes Deny all file types Except the Following file types File type name Extension Description Each print job size should not exceed o 00 KB 0 For unlimited Total pages of each print job should not exceed 0 For unlimited Title should not contain Blank For not limited delimit by for multiple keywords Each print job cost should not exceed 0 00 0 00 0 For unlimited Inherit group Existing Apply e Setup template name after user selec
170. unting Add balance Click Remove to remove selected users Click Reset to clear all selection without page reloading Click Add to enter Add User page Click Move to Group to move selected user to specific group Refer to Group User List Click Add Balance to add balance for all users whether user is selected or not The balance of user cannot be decreased by negative Click Reset all user balance to enter Reset all user balance Click total tasks total pages total charges link to enter Print Log page Click table heading such as user name Email address quota current balance overdraft upper limit to sort listed items in ascending n or descending 14 Click Affiliated group to enter relevant Group setup page Page 47 of 246 Configure User Basic Information User property doever amp Userdoever Email a address Is M Ss 993 90 Add 0 EEE sooo User qroup Totaljobs 12 Total EM 6 10 User name only symbol for user computer in system e Full name detailed description of the user Email used for sending reminding email to user Save print content to save print content or not Monitoring to record user print information or not If not user print will not be recorded in log and charged Quota user quota Balance remained charge user can use Overdraft upper limit max amo
171. ustomer Service Domain Admins Management Domain Computers Marketing gt gt g Domain Controllers PartTime Domain Guests Print Tyr Domain Users System Integtation Enterprise Admins test222 Exchange Conferencing Access Servers lt lt test333 Exchange Domain Servers ques Designer Group Policy Creator Owners Reset Swed Developer Schema Admins Load Groups and OU Successfully Installation program will seek for all user groups and organization units from the active indexes It will take a while which depends on the active index size and the network traffic Inset Group of domain is excluded by default Next Step Choose Imported User Page 239 of 246 Choose Imported User PrintUsageSetup Wizard Select imported users Excluded User s Selected User s aggen chen Web Developer amei amei Marketing april april Customer Service betty betty Accounting 2 david Web Developer Wes george george Management doever Print_Tyr feo Marketing george Marketing lt lt ESS System Integtation jack Web Developer Reset JAMES Web Developer jenny Accounting john Web Designer an uriak Dna sed z Load User s Successfully Next System will list all of user names from selected groups Installation system will automatically select relationship that one user name corresponding to one of groups and add it into list bo
172. will be created and pop up a new page 8 Showing report see Advanced Report Page 126 of 246 Definition for Report Use for configuring summary report Cross Tab report and Master Detail report 1 Cross Tab Report Cross Tab report is the relationship between two different linking data such as the monthly charge for each user Currently it supports comparison by User amp Time and Department amp Time It can be sort by day week month quarter and year Here Styletindicates User amp Time and Style2 for Department amp Time Configuration open Type CrossTab xml with NotePad Use User amp Time for example The code is as following CrossTab ID Style1 gt lt StyleName gt StyleName1 lt StyleName gt lt ColumnType gt M lt ColumnType gt lt RowType gt GroupName lt RowT ype gt lt CalculateType gt 5 lt CalculateT ype gt lt RecordPerPage gt 0 lt RecordPerPage gt lt Table gt lt BorderWidth gt 1 lt BorderWidth gt lt BorderColor gt black lt BorderColor gt lt Width gt 100 lt Width gt lt Table gt lt Guard gt lt MaxValue gt 0 lt MaxValue gt lt BgColor gt red lt BgColor gt lt FontColor gt white lt FontColor gt lt FontSize gt lt FontSize gt lt FontStyle gt 3 lt FontStyle gt lt Guard gt lt Title gt lt BgColor gt lt BgColor gt lt FontColor gt lt FontColor gt lt FontSize gt 14pt lt FontSize gt lt FontStyle gt 1 lt FontStyle gt lt Title gt lt Head gt
173. x on the right and other relationship will be excluded in list box on the left if there is one user name corresponding to several user groups If you do not belong to the real group you can adjust it from homepage in order to distribute every user to respective group and then click Next Step to be continued Next Step Set Monitoring Mode Page 240 of 246 Set Monitoring Mode PrintUsageSetup Wizard Select monitor mode Select the monitor mode that sest fits for your needs according to the following description Advanced Control Mode Record all print usage with advanced control see Print sage Manager Control the print job based on user printer tima file size file type quota paper type cost and other paramelers r Advanced Control Mode Mono Cost 10 Color Cost s 50 Default Quota value fi 00 00 Default Quota type Unlimited Previous Different monitoring mode offer users the flexibility of control e Uncontrolled mode All users are allowed to print which will be charged by flat rate per page e Simple control mode The usage is controlled by quota All the printing requests will be denied when the quota is reached e Advanced Control mode All features are enabled by default It offers comprehensive control by charging schemes which are based on user printer time file size file type paper size quota and other parameters It also records user printing log Next
174. you have manually configured the manager site running on a different port say http A 800 printusage you should use the full URL in the Master Server that is http A 800 printusage 3 If you have specified another name of printusage virtual directory say http A print you should use the full URL in the Master Server that is http A print 4 Please make sure you are using MS SQL Server or MySQL as database on A MS Access is not supported in this distributed environment Page 179 of 246 Q I insert the licensed USB software dog but why Windows cannot find driver USB software dog only needs to be installed on PrintUsage manager server Firstly check if computer BIOS disabled the USB controller e Make sure you are using USB software dog in console not the end service USB software dog driver will install automatically along with PrintUsage installation If you insert USB software dog without PrintUsage installed system will pop up error Can t find hardware driver So please install PrintUsage first and then insert USB software dog according to the wizard notice If Windows doesn t find hardware driver an unknown equipment UMC 5 3 will be added Please remove the equipment first and install PrintUsage package After installing driver correctly a USB MicroDog Device will display under the Universal Serial Bus Controller option and it will work normally Manually install software dog driver Start gt Run gt
175. ypes 1bar chart 2horizontal bar chart 3line chart 4pie chart 5point chart chart SeriesName SeriesType 6 BarStyle shape filling in pattern and the color of filling in parttern for the bar Bar shape 1square 2area gradually changing 3triangle 4inversed triangle 5ellipse 6arrow Filling in pattern 1transparent 2transverse line 3vertical line 4right inclined line 5left inclined line 6tartan 7inclined tartan Note this method only can be applied in Series 1 or 2 charts i e 1bar chart 2transverse bar chart There is of no effect Page 123 of 246 in other chart types BarStyleSharp 2 BarStyleFill 1 BarStyleColor 2C672D PointStyle shape of value point Shape of value point 1square 2round 3upside triangle 4downside triangle 5cross 6error mark X 7star 8diamond 9small dot Note this method only can be applied in Series 3 5 or 6 charts i e 3line chart 5point chart 6area chart There is of no effect in other chart types PointStyleSharp 1 MarksStyle Set report style lvalue 2percentage 3mark name 4mark name and percentage 5relative sum percentage MarksStyle 3 Output is the output quality of picture Output 100 Page 124 of 246 Advanced Report Interface Prirter Analysis Simple gt Report Type Loading Analysis v Report Name Printer Analysis v Style Bar Criteria Total cot v Server Name Printer Name Computer

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