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Aeries Student Information System Period Attendance Cycle

1. cH Cia oO cS ctn cH oO cS cxa c ru cS Araujo Jennifer cls ce ELE cga rx c 9 Arballo Amber iar co cH Period Attendance Cycle Secondary User Manual SEC13 49 Page 50 Aeries Student Information System READ The Read Absence Verification Scanner Sheets will read the ABSENCE scanner sheets previously printed with unexcused absences that a VERIFICATION Student has on file After selecting this program the Read Absence SCANNER Verification Scanner Sheets form will display SHEETS 2007 2008 screaming Eagle High School 10 24 2007 sheet amp Port 1 Baud 9600 zli N z Bits Stop Totalrows Total bytes Open Comm Check Codes Scan eXit scan Scan form Line on Scan Form Continuously program The message Communications line is open ready to scan should display if the scanner settings are correct If the communications line is open place a sheet in the scanner with the timing marks facing the appropriate direction Click the mouse on the Scan One form button and the scanner sheet should feed through the scanner If the scanner does not feed the scanner sheet exit this form and test the scanner operation with the Scanner Test form Period Attendance Cycle Secondary User Manual SECI3 50 Page 51
2. gt 200 2 x x ANT LE uu BE 4753 Click the mouse on the Add button and the Date Input Form will display A new date can be entered if the date is not the current date Click the mouse on the OK button 1812 2007 2008 screaming Eagle High school 10 24 2007 StuF Last Hame First AI Middle Hame Perm Ho Sex Grd Pro m AttPum 1 AttPum Status 1 Abbott Allan James 1590522772 12 Parent guardian Area Telephone Fathers Work Extn Mothers Work Extr Age Abs Ltr Date Tidy Ltr Date manon Jem of Date Cd Grd PrgTrkReasn HxtSchl AttPgrn1 AttPgm2 Description al P1 P2 P4 P amp P8 P9 Mwea 10242007L 2 LA ED 09 04 2007 12 1001 Diploma Meeting State Requirements Did Hot Graduate met all grad reqs except CAHSEE Graduated Met all Reqs but CAHSEE Mod Waiver Graduated Met all Reqs but CAHSEE Exempt Certificate of Education Achievement EdCode 56390 Deceased Left Next School Unknown Moved Verified in other Public School The date selected will now display A code will also display depending on the previous code selected An Enter or Leave record must have a valid date an E for Enter or L for Leave under Cd and the student s current grade special program code track code teacher number reason code Period
3. The assigned school week will display to the left of the starting date To create a new sheet table click the mouse on the small circle next to the week number and starting date selected Period Attendance Cycle Secondary User Manual SEC13 4 Page 5 Aeries Student Information System Verify that the Students per Sheet is set to the correct channel for the scanner setting This will setup the correct number of students to print per each scanner sheet NOTE It is crucial that the Student s per Sheet area is set correctly for the type of scanner used Click the mouse on the CREATE button The following message will display the quarter or semester for the week selected as setup in the School Options form If the quarter or semester is not correct type the correct information in to the text field Click the mouse on the OK button A message will display indicating the Sheet File has been created CORRECT QUARTER Enter Quarter if not 1 Cancel If the following message displays you have already created the sheet table for the week selected Click the mouse on the No button NOTE DO NOT click the mouse on the YES button Verify you have selected the correct week If you answer YES you may delete the attendance sheet table currently in use Period Attendance Cycle Secondary User Manual SECI3 5 Page 6 Aeries Student Information System After the school year has started and previous sheet tables have
4. Atkins 000110 Attia Todd MM A Atia 000126 Bailey Stephanie A Bailey 000132 Balboa Christina Balboa 000139 Bang Allan M M Bang 0007157 Barnette 000782 Beintema Alice J MM B Beintema 000267 Broski Chalamar M M M B Broski 000263 Brown Gloria Brown imc Fran PRINT STUDENTS WITH EXCUSED ABSENCES The Start Date defaults to the first day of school and End Date to the nearest school day from today The minimum number of absences to be included on this report defaults to 2 These fields can be changed After all selections are complete click the mouse on the OK button Select whether to Include Inactive Students by clicking the mouse on Yes or No INCLUDE INACTIVES 22 Include inactive students e The students that are on the printed report will also be tagged STU QT Click the mouse on the OK button The following is an example of the report generated Screaming Eagle High School Students with 2 or less period absences from 9 4 2007 thru 10 24 2007 bsences Each Period 4 T otal I I i J i Cu Rudy VW MM Ancheta i cn on I C im em em on 1 Cn in em m n im im im iem im on m im em cn on on
5. Bosse y Ur ulpa uopuglg 02 1 EWEN 1 aOR 1 9 5 eugsuu 2 v UBIES A AAT N usus edde 51515 5 Sepong 1 oun epugurg 1 d UEJES so insng nani uopugJg soreng uesuaisut 7 pepy euer enjSuou y Aayer swung T neg ul v Auoujuy obeng n A JBeuam usu sysuuyg uasu uaequayalg 7 Taney W Epsaalg SAB ese dy dy Vi uneg Pr dy dy Dunua gA WEL XIX TIRMA W neg uoaeu Lio 7 suBlg n uouieuonp uaaeu d Asypeug zEBJE BUSSO nio 1 1 Lisusnag 1 aso 1 aujsuog y 11 68 1 96 6 8249S F eto 6 8 9 6 esser 00422 Period Attendance Cycle Secondary User Manual Page 44 Aeries Student Information System PRINT CLASS PERIOD ABSENCE LISTING The Print Class Period Absence Listing generates a list by teach
6. CI i m R3 Ro cf j J cn on i i iem n i cn em im em mm cn cn on i C2 L3 C3 L3 L9 L3 L3 C3 C3 oo C3 CJ L3 L9 L3 C9 C3 C3 oo Amanda L MM B Barnette j cn en i i i J lt Cn Ch ft C 3 D D D D D 1 1 1 1 1 1 1 1 1 1 DO C3 O C3 C3 O D O O c3 C3 c3 C3 c3 OOo C3 CJ O fF O O a cJ C cL Dc DC D D p DEDI DI eso 3 C3 C C pn 2 TZ amp n Co fo co Ca C m 4 cm 0 Co i aun A The Print Students with Excused Absences prints a list of excused absence codes for all students After selecting Print Students with Excused Absences the following selection box will display and all absences codes will default to be included in the period totals Period Attendance Cycle Secondary User Manual SECI3 41 Page 42 Aeries Student Information System To de select the unexcused absence code click the mouse on the radio button The majority of the time the unexcused or unverified code is A subInputCodes Date Form X ah 10 24 7007 Code Title A UNVERIFIED ILLNESS SAT MAKEUP M
7. OK 3 Print Students Tardy Today 4 Create Phone Dialer List Select the report and click the mouse on the OK button The following are examples of the reports available Period Attendance Cycle Secondary User Manual SECI3 28 Page 29 Aeries Student Information System The following is an example of the Students Absent Today report Screaming Eagle High School students Absent Any Period 10 24 2007 Absences 0123456789 Parent Guardian 10 24 2007 2007 2008 Page 1 STUH Student Name Grd Home Parent s Work 117 555 7537 717 555 6495 TT17 555 4038 117 555 91 71 A Abbott MM Abea Aceves Adragna Aguilar Ainsworth Alcala Alexander Almada 177 555 9448 177 555 7213 177 555 7682 T 17 555 0805 T 1 555 3355 177 555 3098 777 595 2699 7 595 8330 T 1 555 5452 T 17 555 0156 TT 17 555 89725 000001 000005 000010 000012 000018 000022 000027 000032 000035 000042 000045 Abbott Allan J 12 Abea Ayrianna J 12 Abrego Alice A 9 Aceves Steven 1 Adragna Stefanie S 10 Aguilar Allan Ainsworth Lydia L 12 10 Alexander Brandi 11 Almada Jesus Jesse 9 Alvarado Jocelyn 9 000056 Anderson Melissa 9 Anderson 777 555 0028 000057 Anderson Michelle 12 T 7 555 bf12 OUOU H
8. STD 0 OTHER P PRESENT 0 ID STD S SUSPENDED Please Enter the Date to Print 10 24 7007 The date to print will default to today s date but be changed to any date selected After the date is selected click the mouse on the OK button and the report will be generated Period Attendance Cycle Secondary User Manual SEC13 42 N AGOHVL L 5 5 5 5 01 d ddHio YNIGLS 01 N LYS aaladrma Wn 1 pagoy suesisg egsu s 3 uipJeg L y uosssg y nang sojanueg Ssquapsa eg 209 sElsp Eg 0 0 2 j 22k O Fe SEC13 43 le of the report generated ing is an examp e e SIU Sary Jayeg OzIATg W auy 7 aay Seug L SS OUE Tanyag N AN uossaddy 7 SU
9. eagle aeries SOFTWARE Student Information System Aeries Student Information System Period Attendance Cycle Secondary User Manual October 24 2007 PERIOD The Period Attendance Cycle form displays various programs and ATTENDANCE reports utilized to perform period attendance The form is color CYCLE coded to visually display which steps are procedural steps yellow printed reports white scanner sheets green or forms for displaying and updating data blue Period Attendance Cycle 2007 2008 Screaming Eagle High School 10 24 2007 z B Print Period Attendance Scanner Sheets 4 J Print Master 5 L Print K Print students with absences Absence unverified tardies create Period Cut Q3 period abs dialer file Listing M Print H Print P Print Class Print Class R students with n students with Period Period or more period excused Absence x Absence absences Q3 absences 4 Summary Y WV Print V Print L tters L amp Print Absence Tardy to Pare Absence Letters to New Verification Parents Scanner Sheets 1 Print 2 Print Gain 3 Print Monthly 4 Print Monthly Attendance and Loss s Attendance Attendance Audit Listing Report Report Summary 4 M 4 01 Report can have Access query condition Q2 Formireport uses Aeries Query 5Skip Keep 03 Both Click here to view a detailed list of attendanc
10. The Starting and Ending Dates will default to the first day of school and the current date and can be changed to cover a span of time the student was absent Enter a Starting Date and press Tab Enter an Ending Date and press Tab Period Attendance Cycle Secondary User Manual SEC13 23 Page 24 Aeries Student Information System During at least the following number of periods determines the number of period absences a student must have in the attendance record for a day in order to have the all day code changed Zero indicates the student had to be marked absent in all classes on that day lf any other number is entered then AERIES counts the number of times an absence is encountered in one day and if it is greater than the number entered it changes the all day code iol xl 2007 2008 screaming Eagle High School 10 24 2007 Students be updated Enter Period Enter Period code code to to change to 21 ju 2 s Change All Day Code Start Date 9 04 2007 End Date 10 24 2007 Enter grade tochangeif Detail Report Summary Report Total not all m Update List Update If the Change Period codes option is selected the form will change to allow selection of period absence codes to be changed instead of all day codes This form is used for example in the case of a grade wide field trip or changing A s to U s after a certain number of days To select Change Period Codes click the mouse on th
11. SCANNER verify the RED check mark displays indicating the sheet table has SHEETS been created for the current attendance cycle To print the scanner sheet click the mouse on the Print Period Attendance Scanner Sheets button E Period Attendance Cycle E B x 2007 2008 screaming Eagle High 52100 10 24 2007 f Preview reports before printing Access Query condition to reports f Clear Check Marks B Print Period Attendance Scanner Sheets 1 The following message will display print the scanner sheets on continuous forms click the mouse on the No button To print from a laser printer click the mouse on the Yes button Period Attendance Cycle Secondary User Manual SEC13 7 Page 8 Aeries Student Information System The following selection box will display with various options available Click the mouse on the box to the left of the options selected After all selections have been made click the mouse on the OK button and the scanner sheets will be generated Attendance Scanner Sheet Iv Check printer lineup Print teachers who use Electronic Attendance Limit the printout Period Room number Section Course ID C Teacher s 2 Starting week number 9 Starting sheet number e Check Printer Lineup will display a form that can be used to adjust the margins to ensure the bubbles align properly on the Scanner
12. 000032 Alcala Catherine 1I UT M M A Alcala 1117 555 8330 000045 Alvarado Jocelyn UT Alvarado 1 555 9 725 777 555 9388 000049 Ti f 555 9673 000055 Anderson Jennifer J T M M Anderson 117 555 2733 000059 Aparicio Steven M M A Aparicio 555 A166 771 555 1311 CREATE The Create Dialer option will create an ASCII text file of student data DIALER FILE that is input into a dialer program When this option is selected the following selection box will display Enter the dialer program name in the Current Dialer Choice and press Tab CREATE DIALER TEXT FILE Include ALL absent students or those absent students selected by the last Query Skip Keep Statement Current dialer choice Path to output file AX 2 2 Name of output text file Date of absence ee 00000000 The Path to Output file will default to the drive but can be changed to another path and or file name Enter the Name of the Output Text File The Date of Absence field will default to today s date but can be changed Click the mouse on the Create button A message will be displayed indicating that the file has been created Period Attendance Cycle Secondary User Manual SEC13 30 Page 31 Aeries Student Information System STUDENTS The Students with Unverified Period Absences report prints a list WITH of students with an unverified absence code of A
13. 2007 Preview reports before printing Access Query condition Clear Check Marks B Print Period F Attendance Scanner Sheets L Print J Print Master Period Attendance Cycle Secondary User Manual SEC13 13 Page 14 Aeries Student Information System TO DISPLAY A display a student s attendance record use the Locate option to STUDENTS select a student The student s attendance will display on the form ATTENDANCE IBi x 2007 2008 Screaming Eagle High School 10 24 2007 StuF Last Hame First Name Al Middle Hame Perm ID Ho Sex Grd Pro AttPum1 AttPum Status 1 Abbott Allan James 1590522772 12 Area Telephone Fathers Work Extn Mothers Work Extn Age Abs Ltr Date Tey Ltr Date M M A Abbott 777 555 9448 0177 955 7937 17 0 0 Date A 8123456789 Date A 3123456789 a 51238 676 A 8123556789 Date A 0123456789 Ea 9 03 HOLIDAY 4 94 w UUU 2 soj EUR E pd sz 4 4 T 492 9210 000000 3 924 9 2510 00000029 926 4 927 4 928 2 11111 21003 IIIII 310057 1070 4 2 31045 31016 ut AEA 255
14. 2007 Arzola Fahd 9 Change All Day Code 9 13 2007 Arzola 9 5 7200 F Bodnar Bhairavi Change Period codes 9 5 2007 Bodnar Bhairavi Date 9 04 7007 End Date 10 74 7007 during at least the following number of periods 0 means they Enter grade must have been absent tochangeif Detail Report Summary Report Total every class period not all NM Update ATT Update List function should be performed prior to Updating ATT The display will provide a reference to view the students prior to the update lf Detail Report or Summary Report was selected they will display to view or print The Detail Report will generate the Detailed Summary of Attendance Code Changes and will print the student and the individual change made in the attendance records Period Attendance Cycle Secondary User Manual SEC13 25 Page 26 Aeries Student Information System The following is an example of the Detailed Summary of Attendance Code Changes Screaming Eagle High School 10 24 2007 Proposed STU Last Name First Name Sex Grade Date All Day Code 0016 Acuna Philip 12 9 18 2007 9 19 2007 0101 Fahd 9 9 12 2007 9 13 2007 0220 Bhairavi F 9 5 2007 m 0 0 Summary Report will generate Changes of Attendance Code Report and will print the summary totals for each student The following is an example of the Attendance Code Ch
15. 2007 thru 10 24 2007 Total Absences Each Period 2 3 4 5 6 T c a Stus Student Name Parent Guardian Home Phone 000001 Abbott Allan J M M A Abbott Fir 5955 D448 000002 Abdelnour Alice Abdelnour 555 2885 000003 Abdo Alice A Abdo Tri 555 6823 000004 Abdo Arnald A M M A Abdo 555 6823 000005 Abea J MAM Abea 555 7213 000006 Abejon Tanya A M M Abejon 555 8446 00000 Abesamis Tatiana J Abesamis 555 1884 000012 Aceves Steven A Aceves fff 555 0805 000013 Ackermann Kathrin MMA Ackermann 777 555 6873 DOOD 14 Acuna Allan Acuna 555 0853 000015 Darlene Acuna 555 0454 000016 Acuna Philip 555 2072 000017 Adame Nambia A Adame Vii 555 4241 000018 Adragna Stefanie 5 MM Adragna 555 3355 ceu a c c c tOO A 0 oc 3 Soon oft ao E Ch B Oo Ooo C3 Ooo oo oo C i D D C3 Ooo C3 Ooo oo oo M b b a l oe p J D I Pp B Co D mn 8 1 1 1 4 3 4 3 4 5 1 5 b dq ds RO BO n o CO O no O bp d o Period Attendance Cycle Secondary User Manual SEC13 36 Page 37 Aeries Student Information System STUDENTS
16. Acuna Philip VM Acuna 00001 7 Adame Nambia VM A Adame 000018 Adragna Stefanie 5 MIM Adragna 000019 Aguayo Krupa R NUM A Aguayo 0000 20 Aguayo Taunie A Aguayo J d J 1 cn oum J a j cn 6C m C cd 9 ce J J J m d cn cn PJ ceu 4 J 7 7 7 7d j mj ch on C 1 j C b ou b C 4 a C oo D D D D D D D D DO D D e D 2 2 4 4 1 1 1 4 4 2 ha 4 Cn i hi E Mi be 4 63 bi h B3 CO O 0n O dq 1 oo C Period Attendance Cycle Secondary User Manual SECI3 34 Page 35 Aeries Student Information System STUDENTS WITH N OR MORE ABSENCES IN ALL PERIODS The Students with N or More Absences In All Periods prints a list of students with a total number of absences for ALL periods The report will print the student number name Parent Guardian home phone number of absences for each period and a total number of absences for all periods After selecting Absences in ALL Periods the following selection box will display Enter the sort order option
17. Aeries Student Information System After the sheet has been scanned the form will display the message Scanner sheet was read and the marks from the absence verification scanner sheet will display for each student to the right of their name Verify some of the marks displayed are correct for the days scanned Read Verification Scanner Sheets 2001 2002 Eagle High School 12 18 2001 Sheet 07701 Port COM1 Baud 9600 jit N Bits Stop Totalrows 201 Total bytes 1008 Line 818 LastName FirstName Mark ____ Aguayo Melissa Aguayo Melissa Aguayo Melissa Aguilar Hathan Aguirre Heidi Aguirre Heidi Ahmad Brandon Akanno Ashley Alcala lesha Alegria Lizet Alejandro Romeo Alexander Anjai Ali Stanley Open Comm Check Codes Scan eXit scan Scan form Line on Scan Form Continuously program o Uu 5 Uu o X x Uu 5 After verifying the sheets click the mouse on the Scan Continuously button and the sheets will feed through the scanner When finished scanning press the Exit Scan Program button Period Attendance Cycle Secondary User Manual SEC13 51 Page 52 Aeries Student Information System PRINT The Print Letters to Parents will generate letters to be sent to LETTERS TO parents informing them of their child s excessive absences and or PARENTS tardies The school must first create their own unique letter to parents The Absence and Tardy Letter Text Editor form is u
18. Are A Arellano fif 9 Gi eee TT 7 555 6411 TT f 555 624 7 f77 595 6940 777 555 9388 TT 1 555 Af Tf T71 555 383 A The following is an example of the Students Absent Today Wide report screaming Eagle High School 10 24 2007 2007 2008 Students Absent Any Period on 10 24 2007 Page 1 STU Student Name Grd Parent Guardian Home Phone Parent s Work Comments 000001 Abbott Allan J 12 SS MM Abbott 5 0448 777 555 7537 000005 Abea Ayrianna J 12 RM M M Abea 77 555 7213 777 555 6485 000010 Abrego Alice A 9 h MM Abrego 55 7682 777 555 4038 000012 Aceves Steven 12 Aceves 777 555 9171 000018 Adragna Stefanie S 10 MM A Adragna 777 555 3355 000022 Aguilar Allan 9 IIIIII MM A Aguilar 7 7 555 3088 777 555 5411 000027 Ainsworth Lydia L 12 UZ7 MMA Ainsworth 177 555 2699 777 555 8247 000032 Alcala Catherine M 10 Duc EE Alcala 177 555 8330 Period Attendance Cycle Secondary User Manual SEC13 29 Page 30 Aeries Student Information System The following is an example of the Students Tardy Today report Screaming Eagle High School 2007 2008 Students Tardy Any Period 10 24 2007 Page 1 eroas kaaa a aa STU Student Name Grd 0123456789 Parent Guardian Home Parent s Work
19. Catherine Period Attendance Cycle Secondary User Manual SEC13 46 Page 47 Aeries Student Information System PRINT The Print Absence Verification Scanner Sheets prints a list of all ABSENCE unverified absences for a selected date range This report is printed VERIFICATION 9 laser cut forms and scanned later to verity absences SCANNER SHEETS The following message box will display indicating that all other Absence Verification Scanner Sheets will no longer be valid To continue click the mouse on the Yes button REPRINT EXISTING SHEETS x 3 Would vau like to reprint existing sheets Previously printed sheets will remain valid e The following message box will display to verify that the printer lineup is correct For instructions on using the Printer Lineup option see documentation for Print Period Attendance Scanner Sheets To continue click the mouse on the No bution CHECK PRINTER LINEUP X 7 22 would vou like to check your printer lineup now e The following message box will display to verify which Absence Reasons match the Absence Codes on the form To continue click the mouse on the Yes button CHECK CODES X in 22 Would vau like to check which Absence Codes ga with the Absence Reasons the Farm Period Attendance Cycle Secondary User Manual SEC13 47 Page 48 Aeries Student Information System The following message box will display with the Absence Re
20. Dear Parent This letter is to inform you of Allan s absences which have exceeded five days this semester These absences are unexcused or verified truant Shown below is a summary of the periods Allan was marked absent Period 2 1 2 3 4 5 B 7 8 a Absences 5 T 5 0 1 0 state law you must be notified that your child will be considered a habitual truant if these absences are not cleared Parents may only clear all day absences or absences at the beginning of the student s school day that are for illness medical appointments or personal necessity If your child needs to leave during the school day he she must be checked out through the Attendance Office Parents need to be aware of the following The parent or guardian is obligated compel the attendance of his her child B The parent or guardian who fails to meet this obligation may be guilty of an infraction and subject to prosecution pursuant to Article commencing with Section 48280 af Chapter 2 Part 27 Alternative education programs available the district D The parent or guardian has the right meet with appropriate school personnel to discuss solutions to his her child s truancy E Violation of the school s attendance policy will result in after school detention or Saturday school Your child may receive a truancy citation G Your child may be subject to suspension restriction or delay his her driving privilege p
21. Manual SEC13 48 Page 49 Aeries Student Information System A Date Input Form will display to enter a start and ending date range Click the mouse on the OK button to generate the scanner sheets B Date Input Form X Please Enter Please Enter Starting Date Ending Date 19 04 10 24 2007 The following is example of the Absence Verification Scanner Sheets EAGLE SOFTWARE Eagle High School TTL ABSENCE Students with Unverifiad Absences zia e inf infia INPUT DOCUMENT PF feos con 255 2 PRIUS Abbott Alice cis be eon EUS ess rcx 53 1548 Abeg Jennifer J ele 1 3025 Abejon Kentrice A fo cla ccn cg cuo cga 0424 Acuna Allan 16 zX c 2406 Aguiar Sandra 1 25 eg 1275 Almada C c n cg j EJ lt gt c5a 2410 Alonzo Elizabeth B E cia cXo cs cja cXa ca cso 2411 Alvarado Juan co 1678 Alvarez Sandra 0 208 cS cen cH 2220 Anderson Lana ccu caje 0432 Appel Allan J cys cia
22. WITH N OR MORE ABSENCES IN ANY PERIOD BY DATE The Students with or More Absences In Any Period by Date report prints a list of students with a total number of absences or more in date order The report will print student number name grade Parent Guardian home phone parents work phone date and the number of absences for each period At the end of each line an area to record calls for those absences and at the bottom of the form the absence codes will display After selecting Selected Absences by Date the following selection box will display Enter the sort order option for this report and click the mouse on the OK button SORT BY What would vau like to sort by 1 Student E 3H 2 Counselor 3 Grade A selection box will display and all absences codes will default to be included in the period totals To de select the code click the mouse on the circle to the left and the black dot will no longer display subInputCodes special Form X Check codes to print gt Code Title A UNVERIFIED ILLNESS SAT MAKEUP ID STD INC OTHER PRESENT ID STD COM 2 Oo za ol z zx Start Date End Date 9 4 2007 10 24 2007 Enter minimum number of period absences for student to he printed 2 Period Attendance Cycle Secondary User Manual SEC13 37 Page 38 Aeries Student Information System The Start Date defaults to the first day of school and the End
23. been created the system will automatically delete any sheet record more than 3 weeks old The following message will automatically display Verify that it is ok to delete the Week displayed and click the mouse on the Yes button DELETE PAC FILE xi 7 22 OK to delete file Far week 062 e Save a copy of the PAC so that it may be Restored later if deleted before all scan sheets have been read To save a copy click Yes MAKE BACKUP OF PAC FILE EE ji 3 would vau like to copy new File e Select the Backup option and click the mouse on the OK button WHICH BACKUP DESIRED xi Select Backup Desired 1 Do a quick backup to LOCAL hard disk LOOK 2 Do backup to Floppy disks 3 Do a backup bo USER DEFINED DISK Update may be used to add new section to an existing file Select the desired week to update and click on Update Create Exit 34 27 channel 1400 2700 f 44 48 channel 8200 2000 Period Attendance Cycle Secondary User Manual SEC13 6 Page 7 Aeries Student Information System Enter the new section number and click OK ENTER SECTION NUIMBER Enter section number of class to add to sheet table Cancel gt gt PRINT PERIOD After the sheet table has been created the period attendance ATTENDANCE scanner sheets can be printed Prior to printing the scanner sheets
24. box will display The default will be to print totals for the last six weeks and print a page for each section Period Attendance Cycle Secondary User Manual SECI3 45 Page 46 Aeries Student Information System The report will default to include all absences codes and will not print a signature line but can be changed x Print for how many weeks Enter starting date for this week if not 10 22 2007 Make Page for Each 9 Section s Teacher Period Show Signature Line C Print only absences Enter the number of weeks this report will calculate absences to print Click the mouse on the circle to the left of the options to be selected Click the mouse on the OK button The following is an example of the report generated Screaming Eagle High School 2007 2008 Class Absence Summary 10 24 2007 Teacher Acosta 4 Course itle English 9 CP Room E2 STU Student 08 17 09 24 10 01 10 068 10 22 Totals for Semester MIWIE MTHIF ABS UN X TOY UNX LE 000100 Bennett Carissa 1 0002684 Brown Heather 3 000495 Cruz Torres Noelia 1 000543 Deligia Tyler 8 D00577 Downing Michele 2 000681 Falls Dustin 0 0 3 2 1 E J E m J A E 000728 Freeman Destanie 000877 Gutierrez Christopher 000597 Halton Marisa 000980 Hernandez Gomez Sar L D B3 CO 6 C3 n Ch E33 RS EJ c cun 001058 Jauregui
25. class Sincerely Mrs Ann Martin Mr Gary Miller Dean of Students Grades 10 and 12 Dean of Students Grades 9 and 11 Period Attendance Cycle Secondary User Manual SECI3 55 Page 56 Aeries Student Information System A message will display when the print preview is closed to tag students who received a letter If No is selected the students letter tag and the letter log will not be updated If the students are not tagged Print Sch Copy Print Labels and Print List can not be run UPDATE LETTER TAGS AND ADD ENTRIES TO LETTER LOG AUDIT X 3 Ok to update letter tags in student records and add entries to letter logfaudit now The following is an example of a Print List report Screaming Eagle High School 2007 2008 STUDENTS WHO RECEIVED ABSENT Page 1 LETTER These students have received this letter between 8 4 2007 and 2 1 2008 STUF Last Name First Middle Name Sex Grade Counselor Part 0254 Breceda Anna 11 Taylor 2 0321 Cantos Kellie B F 11 Taylor 2 0349 Castilla Jennifer F 9 Monarch 1 0512 David Tiffany F 10 Wilson 2 0520 De La Garza Danielle Marie F 10 Wilson 1 0541 Estevez Joy 12 Durbin 2 0652 Evans Eric T M a Monarch 2 0850 Greaux Stephanie Ann F Monarch 2 1302 Maldonado Marin 9 Monarch 2 1482 Morelli Kevin Anthony M 10 Wilson 2 1644 Pereda Raymond Alonso 12 Durbin 2 1868 Salazar Francis Josep M 10 Wilson 2 1919 Schmidt W eyman F 9 Monarch 2 1998 Snyd
26. data Changing it could affect certain attendance reports that have already been printed Are you sure you want to do this DELETE AN Select the correct date and period to be deleted Press the Delete ABSENCE key on the keyboard and press Enter CODE lf an attendance date has been changed that will affect attendance totals a warning message will display It is suggested that verification be made prior to continuing To complete click the mouse on the Yes button and the attendance will be updated To cancel click the mouse on the No button ARE YOU SURE You should NOT make changes to this attendance data Changing it could affect certain attendance reports that have already been printed Are you sure you want to do this Period Attendance Cycle Secondary User Manual SEC13 17 Page 18 Aeries Student Information System ADD AN To add an Enter or Leave record click the mouse on the Switch ENTER OR button to access the Enter Leave form LEAVE DATE E Period attendance OOOO 1512 2007 2008 screaming Eagle High School 10 24 2007 SUE Last Hame First AI Middle Perm ID Sex Grd Pro AttPgm1 AttPgm 1 Allan lames 1590522772 M 12 Parent quardian x rs Work Extn Age m Ltr Date Tdy Ltr Abbott 777 333 3448 Enter date if not 17 0 4 2 P3 Enter Leave Date Cd Grd PrgTrkReasn HxtSchl
27. or absences at the beginning of the student s school day that are for illness medical appointments ar personal necessity If your child needs to leave during the school day he she must be checked out through the Attendance Office Parents need ta be aware of the following parent or guardian is obligated to compel the attendance of his her child B The parent or guardian who fails to meet this obligation may be guilty of an infraction and subject prosecution pursuant ta Article 6 commencing with Section 48280 Chapter 2 Part 27 Alternative education programs available in the district D The parent or guardian has the right to meet with appropriate school personnel to discuss solutions to his her child s truancy E Violation of the school s attendance policy will result in after school detention or Saturday school F Your child may receive a truancy citation G Your child may be subject to suspension restriction or delay his her driving privilege pursuant Section 13202 7 of the Vehicle Code You may be contacted and asked to attend a School Attendance Review Team meeting to review your child s attendance and to develop a plan to enforce regular attendance l tis recommended the parent or guardian accompany his her child to school and attend classes with him her for one day Amend Stats 1884 Ch 1023 Please help us to insure that Jennifer receives quality education by attending
28. select the attendance month A message box may also display a warning if there are still any unverified absences A temporary work table will be created and will update the YTD table The report is then printed from the records in the YTD year to date table with the following totals Days Taught Calculated from the attendance calendar and may vary by track in multi track schools Enrollment Carried Forward Students enrolled at the end of the preceding month Gains Students who entered the school during the current month Total Enrollment Enrollment Carried Forward plus gains Losses Students who left during the current month Ending Enrollment Total Enrollment minus Losses and carried forward to the next month Days Not Enrolled Total days students were not enrolled in this class grade program and track Days Non Apportionment Attendance Total days of unexcused absences Days Apportionment Absence Total days of excused absences Total Actual Attendance Days Taught times Total Enrollment minus Days Enrolled minus Days Non Apportionment Attendance minus Days Apportionment Absent Total Apportionment Attendance Days Taught times Total Enrollment minus Days Not Enrolled minus Days of Non Apportionment Attendance Total Average Daily Attendance Total Apportionment Attendance divided by days of Total Enrollment Year to date Total Apportionment Days Taught and Total ADA Period Attendance
29. 0977 Gutierez Christopher 000860 Hernandez Gomez Sar 001058 Jauregui Catherine 001811 Rodriguez Jared im am Ka dn ex ono bi b Co 4 cn dm com e em qr RO Co n re cn go mao ni j Cn Hho e en em English 8 000857 Ewan Thomas 001852 Perez Matthew 001822 Rojas Grace 002154 Valdes Tiffany n LS H i F3 wj Cn G i ur E im cm cem om em em em i Cod HonEcon Govtes 000338 Carter Cristina 000790 Gibiser Michelle 000854 Guzman Mary 001278 Erin 101440 Miller Luis 001899 Powell Ashley 002053 Sultani Joshua T 4 4 4 IIIIII 0 TU De 5 im th mon Cn cn cn cn cn i i Ch em cem on em d D no Po Ra Ra Ba co Ch co PRINT The Print Class Period Absence Summary report prints a listing by CLASS teacher period or by section of all students currently enrolled in that PERIOD class This report includes their student number and name and past ABSENCE attendance from 1 6 weeks ending with the current week with totals for SUMMERY the semester After selecting Print Class Period Absence Summary the following selection
30. 5541 31105 294108 1109 31112 amnas lt eane eana aeo 44 4 Ex 1922 HOLIDAY 44423 HOLIDAY 14 26 ____ 44028 29 12 03 ____ 894205 azor maw a 1242 2 j1243 44244 aham e gt lt pz 1220 Ex avez B 2 149 RedFlag LOCATE FINALL Period UPDATE vTDTotala PrintPreview OTHER Backward cet tarara acy me ext seem To view the remaining period attendance records for the student displayed click the mouse on the up or down arrow located on the right hand side of the form Period Attendance Cycle Secondary User Manual SECI3 14 Page 15 Aeries Student Information System DISPLAY To display a student s attendance record totals and enter and leave ATTENDANCE dete use the Locate option to select a student TOTALS ioj x 2007 2008 screaming Eagle High School 10 24 2007 Last First Al Middle Perm ID Sex Grd Prog Trk mmm AttPgm 2 1 Abbott Allan James 1590522772 12 Parent quardian Area Teleph
31. 555 9448 777 555 75371 0012 Aceves Steven 12 Aceves 117 555 0805 777 555 9171 0886 Melissa E 11 M M H Ha 1 555 3639 777 555 4237 Period Attendance Cycle Secondary User Manual SECI3 27 Page 28 Aeries Student Information System The following is an example of the Period Cut Listing Screaming Eagle High School 10 24 2007 Absences STUZ amp Student Name 0123456789 Parent Guardian Home Phone Parent s Work 0010 Abrego Alice A p UE M M Abrego Tf 7 555 7682 111 555 4038 0220 Bodnar Bhairavi L Bodnar 777 555 2255 777 555 2066 PRINT The Print Absence or Tardies Create Dialer File has three different ABSENCES reports to select from and has the option to create a phone dialer file OR TARDIES The Print Students Absent Today and the Print Students Absent DIALER FILE 0 ay Wide will print all students reported absent for any period during the day for either a legal size or wide printed report The Print Students Tardy Today will print students reported tardy with an absence code of T for any period during the day The Create Dialer option will create an ASCII text file of student data that is input into a dialer program After clicking the mouse on the Print Absence or Tardies Create Dialer File the following option box will display PRINT STUDENTS 5 X 1 Print Students Absent Today 2 Print Students Absent
32. 7 1 Abbott Allan James 1590522772 12 Parent quardian Area Telephone Fathers Work Extn Mothers Work Extn Age m Lir Date Tdyltr Date M M A Abbott 777 555 9448 077 555 7537 17 0 o StuF Last Hame First AI Middle Perm ID Ho Sex Grd Prog Trk mmm AttPqm Status Date A 8123456789 Date 8123556789 Date A H123556789 Date A 81235456789 Date A 0123356780 Ea 993 HOLTDAY 3 904 905 1 e eee ea saoj es e 2 sy 943 9 4 E a se ca 924 4 9250 000000 29 926 P U 4924 4 928 caom 3M0U2 I ITITII 10003 ____ 51009 ____ _ aoas aons mame li alana ____ 25 1 Select the correct date and period Type the change over the current absence code If an attendance date has been changed that will affect attendance totals such as the monthly attendance report a warning message will display It is suggested that verification be made prior to continuing Click the mouse on the Yes button to complete the change and attendance will be updated To cancel click the mouse on the No button ARE YOU SURE 2 You should NOT make changes to this attendance
33. 9 Date A H123456789 ca 903 HOLIDAY 4 94 es 905 ea 906 E3 9 07 UUU E am E Ed 947 es gta T 4904 4 910000000 __ ca 924 4 9250000000 926 407 4 928 ____ caom I TITITI ITIII Enter the absence code in the Period or Day field selected and press Enter If an All Day code is entered it will automatically update all periods that this student has classes but the Fill all Periods option MUST be selected Otherwise it will only replace the period absences present on this day and will not fill in all periods FILL ALL To select the Fill Periods option click the mouse on the radio PERIODS button at the bottom of the form If an all day code is entered for any date all periods that the student has classes will also be changed to this code If this option is set off and an all day code is entered then only the periods that currently have absence codes will be changed to the same as the all day code Period Attendance Cycle Secondary User Manual SECI3 16 Page 17 Aeries Student Information System CHANGE AN Click the mouse on the Change button The cursor will be located on ABSENCE the first attendance entry for the student displayed CODE 2007 2008 screaming Eagle High School 10 24 200
34. Absence the following option box will display PRINT REPORT WHICH INCLUDES 1 Absences any ONE period 2 Absences in ALL periods 3 Selected absences by DATE 4 LESS than total period absences Cancel Enter the number of the option selected and click the mouse on the OK button If the Print Preview option is set on and the report will display on the screen Period Attendance Cycle Secondary User Manual SEC13 32 Page 33 Aeries Student Information System STUDENTS The Students with N or More Absences in ANY Period report prints WITH N OR a list of students with a certain number of absences in any one period MORE The report will print student number name Parent Guardian home ABSENCES phone and the total number of absences for each period IN ANY After selecting Absences in Any ONE Period the following selection PERIOD box will display to select the order that this report will be sorted Enter the option selected and click the mouse on the OK button x What would vau like to sort by 1 Student OK 2 Counselor 3 Grade ibus A selection box will display and all absences codes will default to be included Click the mouse on the radio button to de select the codes subInputCodes special Form X Please check the codes you want to count for this report Code Title A UNVERIFIED ILLNESS SAT MAKEUP ID STD INC OTHER PRESENT ID STD
35. Attendance Cycle Secondary User Manual SEC13 18 Page 19 Aeries Student Information System DELETE AN To delete an Enter Leave record click the mouse in the gray box to ENTER OR the left of the correct date to be deleted The date selected will LEAVE DATE display a black arrow on the left side of the entry 15154 2007 2008 screaming Eagle High School 10 24 2007 Sus Last Name First Name Al Middle Name Perm ID Sex Grd Pro AttPgm 1 Abbott Allan James 1590522772 12 Parent guardian Area Telephone Fathers Work Extn Mothers Work Extn Age Abs Ltr Date Tdy Ltr Date M M A Abbott 177 555 9448 1777 555 7537 17 0 0 Enter Leave Date Cd Grd PrgTrkReasn HxtSchl AttPgm1 AttPgm cn Descrinton 1 0 1 1 P2 PS pa 6 7 Ps Pa wea 10 24 2007 1 42 Twej09042007 EH2 A A T TARDY OTHER P PRESENT ILLHESS UNVERIFIED _ TOTALS _ H A DELETE ATTENDANCE 7 Delete enter leave record For 10 24 2007 Record 14 4 1 of 2 4 C Red LOCATE UPDATE 7 YTD Totals Print Preview OTHER e Ie T mE Click the mouse on the Delete button A message box will display to verify the deletion Click the mouse on the Yes button to complete the deletion and the date will no longer display To cancel the delete click the mouse on the No button UPDATE The Update function i
36. BLTY zelg g OPBIBA u amp jea3orn sar snssp Epey IpugJg apugxe g Vi 1 EIp The follow Page 43 Aeries Student Information System uey enig 5 augas eubeupy Savoy wy aay sxugsadeg BUUBLIAY yapnic 44 preg W 1 SUEYS 1 A AN AA A J9puEexspy 297 TH enzuna 1 TA 1487 n n nj n n 71 awer 1 H eueqpg neg orang 5 5 5 M peur nene 1 usiusy 5 sm ddege 1 numsasr 7j pJojugr nin salia SUBS L X QUISES sunog 7 18277 d udesop uana Enusop 7 ezuen 1 uojualg epsug se anr J Jaguar 1 Vi apeg WY PIEMPS HED alley seu 77 eubedues Iueuda c sessa Japuusp sgjanuo AUSCLUIY Ajiouuo avg aguesa SUNOS 1 G ARMED W suog 919i
37. COM 2 olol ol z 2 Start Date End Date 9 4 2007 10 24 2007 Enter the minimum number f absences to he included on report 2 Period Attendance Cycle Secondary User Manual SEC13 33 Page 34 Aeries Student Information System The Start Date defaults to the first day of school and End Date to the nearest school day from today The minimum number of absences to be included on this report defaults to 2 These fields can be changed After the selections are complete click the mouse on the OK button Select whether to Include Inactive Students by clicking the mouse on Yes or No INCLUDE INACTIVES 9 Include inactive students e The students that are on the printed report will also be tagged STU QT Click the mouse on the OK button The following is an example of the report generated Screaming Eagle High School 2007 2008 Students with 2 or more period absences from 9 4 2007 thru 10 24 2007 Total Absences Each Period 2 3 a 5 7 Stuy Student Name Parent Guardian 000001 Abbott Allan J MIM A Abbott 000003 Abdo Alice A Abdo DOODDA Abdo WIM Abdo 000005 Abea Ayrianna J NUM A DOODDG Abejon Tanya Abejon Abesamis Tatiana J MIM Abesamis 000012 Aceves Steven A Aceves 000013 Ackermann Kathrin Ackermann 000014 Acuna Allan VIM Acuna 000015 Acuna Darlene Acuna 000016
38. Cycle Secondary User Manual SEC13 63 Page 64 Aeries Student Information System gadwo pue aje2a3e si siu uo paurejuoa uormeumojul 01820 op 55562 kiste 0 9 st osek 7 8 c IIOLWvHSOMd Oe bhite 485 5 st osak __ esek ____ Orbie 0 rere OL LE 0 9 00 8 oezo se sete oe ONE paos o pi poz TIOL L sezer 02 96 sezer 498 9 s S Oc z pese 968 0 pos vl bes 56 8 v 4 9 pine sdy pau Spel i3403 HYV3A FOL 8 EE sul s eg s po w The following is an example of the Monthly Attendance Summary Jejnbaxy 1002 92 01 2002 1 0 01 014 2 WOW abe ASVWIAINS SDNVONSLLY ATHLNOW 8002 7004 St 0 ZDOC FC UL loou s uBiH apg enjeubis 64 Period Attendance Cycle Secondary User Manual
39. Date defaults to the nearest school day from today The minimum number of absences to be included on this report defaults to 2 These fields can be changed After all selections are complete click the mouse on the OK button Select whether to Include Inactive Students by clicking the mouse on Yes or No INCLUDE INACTIVES ohh 2 Include inactive students The students that on the printed report will also be tagged STU QT Click the mouse on the OK button Period Attendance Cycle Secondary User Manual SEC13 38 Page 39 Aeries Student Information System 10 24 2007 2007 2008 Students with 2 or more period absences from 9 4 2007 thru 10 24 2007 Page 1 Absences Date Who Talked Reason for STU student Name Grade Parent Guardian Home Phone Fathers Work Mother s Work Date pizsasevep Called Caled fo 000001 Abbott Allain J 12 Abbott Tri 555 9448 T77 555 7537 79 07 09 1 oc o000 09 25 000000 D26 E EA 1 IIIIII 2 10 03 72 2 PDA 12 17 Preps en 10 24 00000000 000005 Ayrianna J 12 Abea Thi 555 7213 T77 555 6495 777 555 4865 08 3 IIIII 10 03 Beis 10 10 So 12 11 ei 1012 oe 10 45 cR c 107 OT a 10 19 00 w
40. GRADE REPORT TABLE The Copy Absences to Grade Report Table will calculate total number of absences that a student has for each class and date range The total for each class is then copied to the grade table After selecting Copy Absences to Grade Report Table the following message box will display Click the mouse on the Yes button to begin the update procedure UPDATE ABSENCES Q 77 Update period absences in Grade Table The following selection box will display and the absences copied to the grade table will be calculated from within the date range selected E Date Input Form X Enter starting Enter ending date if nat if nat 19 8 10 24 2007 The Start Date defaults to the first day of school and End Date defaults to the nearest school date from today but can be changed After the dates are selected click the mouse on the OK button Absences will be totaled and copied to the grade table A message will display when the process is complete Period Attendance Cycle Secondary User Manual SEC13 59 Page 60 Student Information System PRINT The Attendance Audit Listing will print errors between the student ATTENDANCE record and the enrollment record It can also include Missing Exit AUDIT Reason codes following selection box will display with the LISTING options to Skip No Shows and include Missing Exit Reason Errors Aer
41. Sheets e Print Teachers who use Electronic Attendance will print scanner sheets for teachers that enter their own attendance electronically e Limit the printout will allow scanner sheets to be printed for a specific period section room number course or teacher Starting Week Number is used to select the week of attendance for the scanner sheets It will automatically display the next upcoming week number but can be changed if necessary Starting Sheet Number is used to select which sheet number will begin printing Print by Teacher can also be selected to sort the scanner sheets in teacher order Period Attendance Cycle Secondary User Manual SECI3 8 Page 9 Aeries Student Information System CHECK If the Check Printer Lineup has been selected the following form will PRINTER display Click the mouse on the Print Test Page button to test the LINEUP lineup BS printer margin adjustment for scanner Forms Form X E X Print Period Attendance Scanner Sheets 44 line laser SHEET NUMBER BUBBLES Top Margin _ 0 INCREASE this value to move the sheet bubbles DOWH the page and vice versa Left Margin oH INCREASE this value to move the bubbles Print Test Page RIGHT Decrease to move LEFT STUDENT NAMES _ Margin ___ qEXXXXXXXXXXXXXXXX INCREASE this value to move the T students DOWN the page Left Margin n0 INCREASE this value to move exi
42. anges reports Screaming Eagle High School 10 24 2007 2007 2008 Preview of Attendance Code Changes Page 1 Number of All Day codes STU Last Name First Name Sex Grade that would be changed 0016 Philip 12 2 0101 Arzola Fahd 9 2 0220 Bodnar Bhairavi F 10 2 Period Attendance Cycle Secondary User Manual SEC13 26 Page 27 Aeries Student Information System PRINT The Print Master Absence Listing or Period Cut Listing has the MASTER option to select and generate two different reports The Print Master ABSENCE Absence Listing prints all students reported absent with attendance OR PERIOD code A during home period CUT LISTING The Period Cut Listing prints students who were present home period but absent with attendance code A during another period of the day After clicking the mouse on the Print Master Absence Listing or Period Cut Listing the following option box will display PRINT WHICH REPORT X 1 Print Master Absence Listing DK 2 Print Period Cut Listing Cancel Select the report to be generated and click the mouse on the OK button Enter the date and click the mouse on the OK button B Date Input Form Please enter the correct date 10 74 7007 The following is an example of the Master Absence Listing Screaming Eagle High School STUZ Student Name Sex Grade Parent Guardian Home Phone Parents Work 0001 Abbott Allan J 12 A Abbott 1
43. aone Fathers Work Extn Mothers Work Extn Age Ltr Date Tdy Ltr Date M M A Abbott 077 555 9448 071 555 7537 17 o P2 P3 P 090120071211 z OTHER ILLHESS TOTALS EXCUSED UNEXCUSED Record 1 4 Red Flag LOCATE UPDATE YTD Totals print Preview OTHER exe site Click the mouse on the Switch button All Enter and Leave dates display on the left side of the form Each student s total absences for all day codes and each period of the day displayed for the current semester on the right side of the form To display the Year To Date attendance totals click the mouse on the YTD Totals button at the bottom of the form The form will display total absences for the entire year Period Attendance Cycle Secondary User Manual SECI3 15 Page 16 Aeries Student Information System ADD A Click the mouse on the Change button and press Tab until the date to STUDENT be added is displayed RECORD oxi 2007 2008 Screaming Eagle High School 10 24 2007 Stu Last First Al Middle Name Perm Ho Sex Grd Prog Trk 2 Status 1 Abbott Allan James 1590522772 12 Parent quardian Area Telephone Fathers Work Extn Mothers Work Extn Age m Ltr Date Tdy Ltr Date M M A Abbott 777 555 9448 0177 5557537 17 o 0 Date A 8123456789 Date 0123456789 ES 0123456789 Date A 012335678
44. arried Forward 519 Gains 0 Total 513 Losses 2 Ending 517 10 4 07 001224 Llamas Tammy 001724 Quintana Krystle LOSS LOSS 10 4707 Carried Forward 517 Gains 0 Total 517 osses 2 Ending 545 Period Attendance Cycle Secondary User Manual SECI3 61 Page 62 Aeries Student Information System PRINT The Print Monthly Attendance Report generates a monthly report MONTHLY of attendance alphabetically in order by grade program and track ATTENDANCE Click the mouse on Print Monthly Attendance Report Enter the REPORT month number for the report to be generated Click the mouse on the OK button If using AP1 and AP2 you can ignore them YTD Setup X Enter Month to Print p Ignore AP1 and AP The report will list each student s attendance for every day during the attendance month selected also displays the total not enrolled non apportionment absent and apportionment days for each student with totals at the end of each grade 10 24 2007 screaming Eagle High School 3 01 51 PM 2007 2008 MONTHLY ATTENDANCE REPORT Page 1 Month 2 From 10 01 2007 Through 10 26 2007 Grade 9 Regular Program ie 1D 10402 1003 1008 4005 008 30 73 1004 1042 1045 10H56 1017 1048 10 15 10 22 1023 10024 1225 1225 0 Appr Tota STUS Student MON TUE WED THU FRI MON TUE WED THU FRI MON TUE WED THU FRI MON TUE WEDTHU FRI Enrolled Abs Ab Appo 000002 Abdelnour Alice 000003 Abdo Ali
45. asons and the Absence Codes to be used on the form x 1 Activity 2 3 Excused 4 Other 5 Unexcused Suspended Other Code 1 8 Other Code 2 LUDERE Click the mouse on the drop down arrow and select a code When complete click the mouse on the OK button Period Attendance Cycle 2007 2008 screaming Eadle High School 10 24 2007 x Preview reports before printing Xl jorts Clear Check Marks 1 CreateNew B Print Period ase 2 Attendance TARDY Scanner Sheets 3 Excused UNEXCUSED 4 Other 1 Print K Print J VER TRUANT students with absences or Unexcused EXCUSED unverified tardies create i TOY TRUAMT abs W dialer file 1 occus andes SWEEP 7 Other Code 1 M Print Print 3 Print Class Students with n students with 8 Other Code 2 Period more period excused Absence absences absences w Summa 1 5 5 W Print Absence Tardy Absence Letters to Mew Verification Parents Scanner She 4 Print 2 Print Gain 3 Print Monthly 4 Print Monthhy Attendance and Loss Attendance Attendance Audit Listing summary 01 01 Report can have Access query condition 02 uses Aeries Query Skip Keep Q3 Both Click here to view a detailed list of attendance changes Period Attendance Cycle Secondary User
46. ce A 000008 Abesamis Tatiana J 000010 Abrego Alice 000022 Aguilar Allan e 000023 Alegria Alice L OTH 000034 Alejandro Arturo 000042 Almada Jesus Jess 000045 Alvarada Jocelyn T 000052 Ancheta Rudy W 000053 Ancheta Shannon 000055 Anderson Jennifer J 000055 Anderson Melissa 000080 Apodaca Joshua P 000085 Aquino Kenneth J 000075 Ardon Daniel 000027 Arguelles Jennifer 000082 Arias Amir R 0000893 Arias Christopher R 000085 Arias Timothy 000090 Armitage Shane F Ib Wt Id ot bh ade def L ci ci ee OO OG Students who enter during the month are counted as GAINS and noted with a before their names Students who leave during the month are counted as LOSSES and noted with a before their names The first school month every student is counted as a gain The totals at the end of the report are also shown on the Monthly Attendance Summary report which provides proof for the figures shown on the summary report Period Attendance Cycle Secondary User Manual SEC13 62 Page 63 Aeries Student Information System PRINT The Print Monthly Attendance Summary generates a summary of MONTHLY the attendance for the month selected and includes total attendance ATTENDANCE grade program and track When the report is generated SUMMARY message box will display to
47. ch report has certain query conditions that can be utilized with Access query or Aeries query At the far left corner of the box a code will display that indicates which query conditions can be utilized by this report If a code does not display there is no query condition available Q1 indicates that only Access query can be utilized Q2 indicates that only Aeries query can be utilized Q3 indicates that either one of these queries can be utilized NOTE You must be familiar with utilizing these query options in order to use them on these reports To add a query condition to a report click the mouse on the Add Query Condition option Period Attendance Cycle 2007 2008 screaming Eagle High School 10 24 2007 Prewiew reports before printing C Add f ccess Query condition to reports L Clear Check Marks Period Attendance Cycle Secondary User Manual SECI3 2 Page 3 Aeries Student Information System The Attendance Cycle form will display the following text box with a message indicating that Access query 15 different than Aeries query Access will not require you to enter IF into the query statement Enter IF Statement Enter ACCESS Query IF statement without IF Only data on report can be queried Quotes required around alphanumeric data Cancel Jor 10 In the text box type a query IF condition For example to print only 10 Grade enter gr 10 Then the report you s
48. cted For example if 1 is entered in the From box and 6 in the Through box all absences during periods 1 through 6 will be updated Click the mouse on the Excuse Code drop down and select a code This code will be entered into all students records selected during the periods specified such as for a field trip If the excuse code is limited to a specific grade enter the grade in the Enter Grade to change field Press Enter The students selected will display on the form and the period attendance for the date selected will display At the bottom right hand side the total number of students to be changed will also display Period Attendance Cycle Secondary User Manual SECI3 21 Page 22 Aeries Student Information System Verify the information selected is correct Click the mouse on the Update button This will update attendance records for the students displayed The following is an example 2007 2008 screaming Eagle High School 10 24 2007 Change students who are in Students to be updated Period attendance this section Last H Fi OR Change students whose numbers are entered below Change absences on Abesamis Tatiana 10 24 2007 during these periods From IN through 4 to the following excuse code Iv Enter grade to change if not all In this example the two students selected had absence code V placed in each period between 1 and 4 Not
49. d will be considered a habitual truant if these absences are not cleared Parents may only clear all day absences or absences at the beginning of the students school day that for illness medical appointments or personal necessity If your child needs to leave during the school day he she must he checked out through the Attendance Office Parents need be aware of the following The parent or guardian is obligated to compel the attendance of his her child H The narent nr who taile meat thie nhlinatinn maw he nf an infraction and cuhiart tn LOCATE UPDATE OTHER sem _ nm om _ Each student record has two fields that stores the number of the most recent letter sent one field for the absence letter and one for the tardy letter Each student starts the year with a zero in each field and these fields are updated after each letter is printed Sample letters are created in Aeries for three absences and three tardies The first absence letter is displayed above The title of the letter is critical since it is used to generate the letters The absence letters are named Absent with parts 1 2 and 3 The tardy letters are named Tardy with parts 1 2 and 3 The total number of absences or tardies needed to generate each letter is also entered and defaults are 5 10 and 15 Period Attendance Cycle Secondary User Manual SECI3 57 Page 58 Aeries Student Information Sy
50. e u mwmu 000006 Abejon Tanya 10 MMA Abejon 777 555 6446 777 555 3310 777 555 7596 10 08 U UmUW 10 16 000008 Abesamis Tatiana J 8 MMA Abesamis 777 555 1894 777 555 9825 777555 1343 10 23 CP m 10 24 y 000012 Aceves Steven 12 MMA Aceves 777 555 0805 777 555 917 777 5551913 10 09 10 18 XXXEX 6 RM 1019 5775 72 000013 Ackermann Kathrin 10 MMA Ackermann I Dp M e E M MM d DOT 4ONM O o000 6 ud MEN 10 Acuna 777 555 0653 777 555 1834 777 555 4130 10 9 X xxxxx 10 18 XXXX amp 7 1019 UNVERIFIED ILLNESS SAT MAKEUP M ID STD INC OTHER P PRESEHT ID STD COM dli dece T TARDY U UNEXCUSED ACTIVITY W VER TRUANT X EXCUSED Y TOY TRUANT Z SWEEP certity that all attendance has been recorded and compiled in accordance with the provisions of the Education Code and all rules and regulations contained in the California Administrative Code Title 5 The following is an example of the report generated Screaming Eagle High School Signature Period Attendance Cycle Secondary User Manual 10 24 200 39 Page 40 Aeries Student Information System STUDENTS WITH N OR LESS PERIOD ABSENCES The Students with N or Less Period Absences report prints a list of students with a total number of absences or less for all periods The report will print the s
51. e Enter Period Code to Change to and select a code This is the code that will be changed in the period attendance record for the students identified and selected The Start Date will default to the first day of school and the End Date will default to today s date Enter the date range selected When Change Period Codes has been selected notice that During at least the following number of periods no longer displays Period Attendance Cycle Secondary User Manual SECI3 24 Page 25 Aeries Student Information System A limit may also be placed on the grade for the students to be updated by entering a grade in Enter Grade to Change if Not All If no grade is selected all grades will be updated The View a Detail Report and View Summary Report options are selected by default to print after the Update ATT option is run These options can be turned OFF by clicking the mouse on the circle to the left and the black dot will no longer display After all selections are complete click the mouse on the Update List button All students that meet the criteria selected will display for verification Click the mouse on the Update ATT button Mass Change ATT Codes Form a ni xj 2007 2008 Enter Period code to use screaming Eagle High School 10 24 2007 updated udern Enter Day 5 Date Last First Name Period ATT code to change to 9 18 2007 Acuna Philip lu i 3 19 2007 Acuna Philip 9 12
52. e changes As each step is performed a red check mark will display in the right hand corner of the button Once you have completed updating attendance and created ALL of your monthly reports you will clear the red check marks from the form yf NOTE The Clear Check Marks button at the top right hand of the page is utilized to clear the red check marks DO NOT clear the form until you have printed all of the end of the month reports Period Attendance Cycle Secondary User Manual SECI3 1 Page 2 Aeries Student Information System PRINT The Period Attendance Cycle form has the option to preview reports PREVIEW prior to printing The Preview Reports button will automatically default and will contain a black dot in the center of the circle Period Attendance Cycle Bl x 2007 2008 screaming Eagle High School 10 24 2007 Preview reports before printing Add Access Query condition to reports B Print Perind F Attendance Scanner Sheets To turn the Print Preview off click the mouse on the circle and the dark dot in the center will no longer display Any report selected will now automatically be sent to the printer QUERY This form allows you to add query conditions to select certain criteria CONDITION for your report Es Period Attendance Cycle Bl xl 2007 2008 S aming Eagle High School 10 24 2007 g Ea
53. e of either periods or daily code is selected A count of absences can be made for a selected date range The date can be entered in the Count Att Between fields The two check boxes determine if the letters will be logged in the Letter Log File and or if the student s letter tag will be updated Period Attendance Cycle Secondary User Manual SECI3 52 Page 53 Aeries Student Information System The Zero Letter Counters will reset the letter counters for all students After the letter counters are reset and this option is re run all students will receive a letter meeting the number of absences regardless if they previously received a letter The default for Print Preview is set on but can be changed to automatically send the letters to the printer E Print Letters to Parents x 2007 2008 Screaming Eagle High School 10 24 2007 art counted toward this letter Code Title UNVERIFIED ILLNESS SAT MAKEUP ID STD INC OTHER PRESENT ID STD COM SUSPENDED TARDY UNEXCUSED ACTIVITY VER TRUANT EXCUSED SWEEP Return Address pistrict School None Include School name on Return Address Using Double Window Envelope C No Print Student on Address C yes Use attendance codes instead of periods Combine all period attendance codes for totals Count Att between 09 04 2007 and 02 01 2008 Update letter log table after printin
54. e the student numbers were entered with one space between each number Period Attendance Cycle Secondary User Manual SECI3 22 Page 23 Aeries Student Information System MASS The Mass Change All Day and Period ATT Codes is used to CHANGE ALL change the All Day code or the Period codes for students during a DAY AND specified range of dates that have a specified number of absence PERIOD ATT Codes for that day The following is an example of the Mass Change CODES All Day form Mass Change ATT Codes Form xl 2007 2008 Enter Period screaming Eagle High School 10 24 2007 Students be updated Enter All Day code to use code change to Change Day Code s Change Period codes Start Date 9 04 2007 End Date 10 24 2007 during at least the following number of periods 0 means they Enter grade must have been absent changeif Detail Report Summary Report Total every class period not all m Update List Update Click the mouse on the Enter Period Code to Use drop down select an absence code This is the absence code that the program uses to identify students having this code in their period attendance record lf Change All Day Code has been selected then click the mouse on the Enter All Day Code to Change to and select a code This 15 the all day code that will be changed in the period attendance record for the students identified and selected
55. elect to print would only include 10 grade students At the bottom of the form the query statement will display in red LI ir pre LE 1 Report can have Access query condition 02 Formireport uses Aeries Query Skip Keep Q3 Both Query IF Click here ta view a detailed list of attendance changes When using Access Query certain standards must be utilized E ee All alphanumeric non numeric fields must be surrounded by quotes All numeric fields do not require quotes Pay close attention to criteria selected For example if a report does not contain teacher information it cannot be run for a particular teacher CLEAR CHECK Period Attendance Cycle form will keep track of all programs MARKS that have been accessed throughout the current month A red check mark is placed in the bottom right hand corner of each button Period Attendance Cycle Bl 2007 2008 screaming Eagle High Schoo 10 24 2007 Preview reports before printing hdd Access Query condition to reports Clear Check Marks B Print Perind Attendance Scanner Sheets L Print K Print J Print Master Students with absences or Absence unverified tardies create Period Cut Q3 period abs dialer file Q1 Listing Period Attendance Cycle Secondary User Manual SEC13 3 Page 4 Aeries Student Information System To clear the check marks click the mouse on the Clear Checkmarks button in the top right hand corn
56. er Nathan M a Monarch 2 2034 stocklaufer steven M a Monarch 2 2124 Townsend shawn Neal M 10 Wilson 2 Period Attendance Cycle Secondary User Manual SECI3 56 Page 57 Aeries Student Information System ABSENCE The Absence and Tardy Letter Text Editor is a form used to setup AND TARDY absent letters This form is also used to setup the number of LETTER TEXT absences or tardies needed to generate letters to parents guardians EDITOR The first letter is usually generated when a student has five or more absences during the current semester The second letter is usually generated after ten or more absences and the third after fifteen or more absences Before letters can be generated the school must create the text for the letters The following form is used to input the text for each absence letter or tardy letter Letter Text Editor B x Letter ID Part Correspondence Language Association Leave blank to indicate default Total Attendance codes needed to get this letter 5 Text for the top portion of the letter Dear Parent This letter is to inform you of FH s absences which have exceeded five days this semester These absences are unexcused or verified truant Shown below is a summary of the periods FH was marked absent Details specific to each student appears in the center of the letter Text for the bottom portion of the letter Per state law you must be notified that your chil
57. er of any student with an absence on a given day This report includes the period section course title student number and name sex grade the option to print the phone number and the attendance for that day After selecting Print Class Period Absence Listing the option to Print Phone Number will display Click the mouse on the Yes or No button PRINT PHONE Xi Print telephone number L9 ow The following selection box will display and all absences codes will default to be included If the code is not to be included click the mouse on the radio button x Check all codes you want to gt print Code Title A UNVERIFIED ILLNESS M SAT MAKEUP WN ID STD INC f OTHER P PRESENT 0 ID STO COM amp SUSPENDED Please Enter the Date to Print 10 24 2007 OK Cancel The Date of Report to Print will default to today s date but can be changed to any date selected After the options are selected click the mouse on the OK button Period Attendance Cycle Secondary User Manual SECI3 44 Page 45 Aeries Student Information System The following is an example of the Class Absence Listing report Screaming Eagle High School 2007 2008 Class Absence Listing 10 24 2007 Teacher Acosta Room Period Section Course Title STU amp Student Name r Telephone 01224267585 T UUUU4 DIDLLDT English 8 000542 Deligio Tyler 00
58. er of the form CREATE NEW The Create New Period Attendance Sheet File is utilized to create PERIOD a table that contains the current class enrollment for each teacher ATTENDANCE Once this table is created scanner sheets can be printed for the SHEET FILE teachers to keep track of each student s attendance Period Attendance Cycle B x 2007 2008 screaming Eagle High School 10 24 2007 Preview reports before printing Add Access Query condition to reports L Clear Check Marks Print Period Attendance heets E To create the period attendance sheet table Create New Period Attendance Sheet File the mouse on The following form will display The Create New Period Attendance Sheet File form contains all dates previously setup in School Calendar Create Period Attendance Class File P m x 2007 2008 screaming Eagle High school 10 24 2007 Path to file m Nou N N N N M M 2 C 25 03 03 2008 C 4908 18 2008 2 C 26 03 10 2008 03172008 28 03 24 2008 s C 29 03 31 2008 LEM 0 04 07 2008 LE 2 C 104142008 LE C 204212008 LE 3340472872008 LE ______ 4054 05 2007 C 4 05 05 2008 LE 1111722007 35 05 12 2008 1 4231492007 C 36 05 19 2008 4808 11 2008 Students per sheet 84 27 channel 1400 2700 s
59. for the date range UNVERIFIED selected The Parent Guardian name home phone both parents PERIOD work phones and all unverified absences will be printed This report ABSENCES also includes at the end of each line an area to record calls for those absences After selecting Unverified Absences ONLY a date selection box will display The Beginning Date will default to the first day of school and Ending Date will default to the nearest school day from today The minimum number of absences to be included will default to 1 Select the dates and minimum number of period absences Click the mouse on the OK button subInputDates special Form Please enter a Please enter an beginning date to ending date to print print 10 24 2007 Enter the minimum number of absences be included on this report 1 Select whether the report will be double spaced Select whether to Include Inactive Students DOUBLE SPACE INCLUDE INACTIVES x p Would vau like to double space this report 22 Include inactive students e The students that are on the printed report will also be tagged STU QT Click the mouse on the OK button Period Attendance Cycle Secondary User Manual SEC13 31 Page 32 Aeries Student Information System The following is an example of the Students with Unverified Period Absences report screaming Eagle High School 10 24 2007 2007 2005 Students with 1 or
60. for this report and click the mouse on the OK button SORT BY What would vau like to sort by 1 Student 2 Counselor 3 Grade Cancel A selection box will display and all absences codes will default to be included in the period totals Click the mouse on the radio button to de select the codes ES subInputCodes special Form Please check the codes you want to count for this report Code Title v 2 UNVERIFIED ILLNESS SAT MAKEUP ID STD INC OTHER PRESENT ID STD COM Start Date End Date 9 4 2007 10 24 2007 Enter the minimum number f absences to he included on repart 2 Period Attendance Cycle Secondary User Manual SEC13 35 Page 36 Aeries Student Information System The Start Date defaults to the first day of school and End Date to the nearest school day from today The minimum number of absences to be included on this report defaults to 2 These fields can be changed After All selections are complete click the mouse on the OK button Select whether to Include Inactive Students by clicking the mouse on Yes or No INCLUDE INACTIVES 9 Include inactive students e The students that are on the printed report will also be tagged STU QT Click the mouse on the OK button The following is an example of the report generated screaming Eagle High School 2007 2008 Students with 2 or more period absences from 9 4
61. g letters ra Wj SSS aan ST o tS gt Update student letter tag after printing Zero Student Abs Tdy Letter Counters Print Preview School Copy Labels and List must be printed at same time as Letters Print Sch Copy Print Labels Check Letter Text Editor The right side displays the absence codes to be counted towards the letter selected After all selections are made click the mouse on Print Letters The letters will be generated in the appropriate correspondence language if letters have been translated They will be addressed to both students parents and to students contacts if tagged to receive copies of all mail A school copy in English may then be printed by clicking the mouse on the Print Sch Copy button A group of students mailing labels can be generated by clicking the mouse on Print Labels and a list of students who have received a letter can be generated by clicking the mouse on Print List These options must be done immediately after letters are printed and before any other group of letters is printed Period Attendance Cycle Secondary User Manual SEC13 53 Page 54 Aeries Student Information System The following is an example of an Absence Letter to a Parent using period absences Eagle Point School District 11122 Eagle Talon Lane Eagle Rock 95000 October 24 2007 Abbott 1118 Glenview Lane Eagle Rock 99898
62. ies Input Option Form Select Print Options Select any or none of the following options Skip No Shows Include Missing Exit Reason Errors Select whether or not you want to Skip No Shows and include Missing Exit Reason Errors Click the mouse on the OK buiton The following report will be generated screaming Eagle High School Oct 24 2007 bus Student Hame Status Grd Prog Emor 000004 Abdo rnald D student has mismatch between grade in Student and Attendance grade of 11 ODD DOT Abesamis Siobhan i Student has L B leave code with no exit reason code 000108 Asuncion Franklin 1 Student has L or B leave code with no exit reason code 000284 Burstein Laura Student is inactive and has no Leave date in STU QDD376 Cervantes Taryn Active student nat currently enrolled m attendance 000453 Cook Geoffrey 3 i Student has mismatch between grade in Student and Attendance grade of 11 000720 Fragoso 1 Student has mismatch between enter and leave data in attendance GR ITRIPRITNIAP1 AP2 000765 Garrido Randall 1 Student has mismatch between program in Student and Attendance program of blank 001068 Jimenez Joshua 4 Student has two Enter records with Leave in between 001083 Jones Autumn 1 nactive student still enrolled in attendance Period Attendance Cycle Secondary User Manual SEC13 60 Page 61 Aeries Student Information System PRINT GAIN AND LOSS REPORT E Date Input F
63. ion System The following text box will display Enter the total number of days to be scanned including today and click the mouse on the OK button ENTER TOTAL DAYS How many total days you scanning For counting today Cancel E The following form will display At the top of the form the message Communication Line is open Ready to scan should display Read Period Attendance Scanner Sheets B x 2007 2008 screaming Eagle High School 10 24 2007 Week Sheet Sectio Period Teacher Course Room Scanned 0002 0836 1 English 9 CP PacFile Toast Name prstane sees p Bennett Carissa L Brown Heather L 5 Hoelia Deligio Tyler Jd Downing Michele C Falls Dustin L Freeman Destanie Gutierrez Christopher Halton Marisa L Hernandez Gom Sarah A Jauregui Catherine E Mc Clure Darlene E Miller Alan r peu ES Place the scanner sheets into the scanner To test the scanner click the mouse on the Scan One form button One sheet should scan and the message Sheet scanned successfully should display Verify that the absences scanned match the scanner sheet Period Attendance Cycle Secondary User Manual SECI3 11 Page 12 Aeries Student Information System To continue scanning click the mouse on the Scan Continuously button The scanner will begin scanning the attendance sheets and the message Sheet scanned successfully should displa
64. lice 001396 Chukwu Crystal 000539 Elhadary Nicholas M 001383 Gibiser Amanda 000582 Gonzalez Melia L 000590 Gotio Christopher R 000594 Gujral Brandi S 0005965 Guzman Lajeana 000617 Hubbard Omar C 000623 lem Carlos 000625 Inouye Janes LILII 3 E 3 5 e jJ T eee a J 5 cua Wa T E T m T 1 p T 4 cO ot hol wood Jh 1 SO CO OC UB oA a Hw Wai gau oo 1 xn r 1 n r 1 F 1 1 F i i i i i i i i l i LkeeekeEREEEEE been Reg as gura READ PERIOD scan the daily attendance scanner sheets click the mouse on the ATTENDANCE Read Period Attendance Scanner Sheet button SCANNER SHEETS Period Attendance Cycle 161 x 2007 2008 screaming Eagle High School 10 2412007 Preview reports before printing hdd 5 Query condition to reports Clear Check Marks EN gt gt following text box will display Type the ending date for days scanned in the text box Click the mouse on the OK button B Date Input Form Please enter the correct date B Print Period Attendance Scanner Sheets Period Attendance Cycle Secondary User Manual SEC13 10 Page 11 Aeries Student Informat
65. more unverified period absences from 09 04 2007 thru 10 24 2007 Page omen Wee Sr Student Hane eade Fare ee Phone Fames Wok Mothers ick Dele Cad To Mait FETE gap 000001 Abbor Allan J 12 Abbot TT 555 0448 555 1537 000010 Alce E MM 4 Abrege 555 7480 555 008 555 8 tA 000012 sce Seven 12 MMA LORS 5550805 555 0171 777 555 1943 3004 Ae 800016 Ph p 2 Acuna 777 555 2972 177 955 8123 7715561134 aai 00075 Dae 9 5 _ 000101 Fahd L 8 Arzola TTT 55 1880 585 1353 555 0900 0912 Cals AARARA 000220 Bede 1 0 MB TT 555 2255 555 717 5554051 5 AAAARA OGG WAMA 424 000655 11 MHIL Hl eee PRINT The Print Students with N or More Period Absence has the option STUDENTS to select and print four different reports These reports include WITH N OR MORE Students with N or more Absences in Any Period PERIOD Students with N or more Absences in All Period ABSENCES Students with N or more Absences in Any Period by Date Students with N or Less Period Absences After clicking the mouse on Print Students with N or More Period
66. n the radio button Students class schedule displays a plus sign indicating each period that the student is enrolled in a class Click the mouse on the Update button to update the students attendance record according to the data and options selected Period Attendance Cycle Secondary User Manual SECI3 20 Page 21 Aeries Student Information System MASS CHANGE PERIOD ABSENCES The Mass Change Period Absences is used to change period absences for an excused code for all students in a specified section or a list of student numbers specified for a given date The following is an example of the Mass Change Period Absences Mass Change Period Absences 2007 2008 screaming Eagle High School 10 24 2007 Change students who are in Students be updated Period attendance this section From Hl Stu Last Name FirstName Grd 01123415 6 7869 Change E whose numbers are entered below oo absences on 10 24 2007 during these periods through to the excuse code Enter 8 to if not all Click the mouse on the Change Students Who are In This Section drop down To select specific students type one or more student numbers in the text box with the heading Change Students whose numbers are entered below The current date will display in the Change Absences on field but can be changed to any date selected In the From and Through fields enter the periods to be changed to the absence code sele
67. nned click the mouse on the Print MISSING button A Missing Sheet List will be generated of all scanner sheets SHEET LIST _ that were not scanned The following is an example of the Missing Sheet List report Eagle High School 2000 2001 MISSING SHEET LIST 01 0801 Pagel Sheet SEC Period Teacher Name Course Title Days 17 Q0 636 17 002 528 Barsanti English 9 Cp MTWTF Barsanti English 9 Cp MTWTF 17004 307 English 9 MTWTF 17 005 1210 Barsant English 9 Cp MTWTF 17020 1170 1 Bartlett RSP Eng 11 12 MTWTF 17021 1249 Bartlett RSP Ind Study MTWTF 17 022 1404 Bartlett RSP Ind Study MTWTF 17 023 544 Bartlett RSP Study Skis MTWTF 17 006 188 Berry Creativ Cooking MTWTF 17 007 354 Berry Creativ Cooking MTWTF 17 008 209 Berry Creativ Cooking MTWTF 17 475 1481 Blackburn Business Mnugmnt MTWTF 17478 Blackburn Bus Tach Core MTWTF 17477 1406 Blackburn Business Mngmnt MTWTF 17 008 1176 Bray SOG Wid His Geo MTWTF 17 010 1381 SOc Wid His Geo 17011 1487 Bray SDC Int Science MTWTF 17 012 1588 Bray SDC Int Science MTWTF 17013 1583 Bray SOG Int Science 17014 1159 Braakev Aide MTWTF hj DISPLAY AND To display or update an individual student s attendance record click UPDATE the mouse on the Display and Update Students Attendance STUDENTS button ATTENDANCE Period Attendance Cycle l 2007 2008 screaming Eagle High School 10 24
68. orm X Please enter a heginning date om The Print Gain and Loss Report prints all students who have entered and left school changed teacher grade special program or track during the current school year This report is useful in proving the figures on the monthly attendance summary such as the Carried Forward total It also gives an accurate listing of how many students are currently in each program and grade level and which students have just entered or left school Click the mouse on Print Gain and Loss Report A Date Entry form will display to enter the Starting and Ending dates for the report Click the mouse on the OK button You then have the option of sorting the report Please enter an ending date GROUP BY PROGRAM AND GRADE TU 22 Group report by program and grade 10 24 2007 The report will print the date student number name and sex for each student who enters or leaves the grade and program It also prints the cumulative total of students carried forward gains losses and ending enrollment for each day Screaming Eagle High School 2007 2008 GAIN AND LOSS REPORT Fage 1 Regular Program 10 01 2007 through 10 24 2007 Grade 9 DATE SoTL Student Sex GAIN LOSS 10 1 07 000101 Arzola Fahd L M LOSS 10 1 07 Carried Forward 520 Gains 0 Total 520 osses 1 Ending 519 10 3 07 000241 Case Jesse M LOSS 000825 Gonzalez Joshua E LOSS 10 3 07 C
69. s used to quickly enter a reason for one or ATTENDANCE more days of absences Click the mouse on the Update button and FOR ONE the following window will display MORE DAYS The Starting and Ending Dates will default to the current date and can be changed to cover a span of time the student was absent Enter a Starting Date and press Tab Enter an Ending Date and press Tab Period Attendance Cycle Secondary User Manual SEC13 19 Page 20 Aeries Student Information System Click the mouse on the drop down list below Reason to display the school s absence codes and click the mouse on the code selected Update Attendance Data Update Attendance Data Abbott Allan Starting date Ending date Reason 0 24 2007 10 24 2007 Update All Day code with this reason yes Fill All class periods with this reason yes Students class 81235456789 E e Update Day code is used to set the all day code to the reason code selected This option defaults to Yes with the radio button turned on If this option is not selected the all day code will not be changed To de select this option click the mouse on the radio button e Fill All Class Period is used to fill all the students class periods with the reason code selected This option defaults to Yes with the radio button turned on If this option is not selected only the periods the student has absence codes will be changed To de select this option click the mouse o
70. sed to prepare these letters and can be reviewed using the Check Absence Letter Text option For more information see the following documentation for Absence and Tardy Letter Text Editor Print Letters to Parents inl x 2007 2008 Screaming Eagle High School 10 24 2007 art counted toward this letter O O o o Code Title UNVERIFIED ILLNESS SAT MAKEUP ID STD INC OTHER PRESENT ID STD COM SUSPENDED TARDY UNEXCUSED ACTIVITY VER EXCUSED TOY SWEEP Return Address pistrict School None Include School on Return Address Using Double Window Envelope Print Student Address C yes Use attendance codes instead of periods Combine all period attendance codes for totals Count Att between 09 04 2007 and 02 01 2008 Update letter log table after printing letters Wi S SS aan oT o a Se gt Update student letter tag after printing Zero Student Abs Tdy Letter Counters Print Preview School Copy Labels and List must be printed at same time as Letters Print Sch Copy Print Labels Check Letter Text Editor At the top of the form a selection can be made under Print letter for the absences or tardy letter to be printed The part selected determines the letter that will generated for the letter type Mailing options date range and the us
71. stem The Home Language Association can also be set for a letter ina different language Letters can then be printed in different languages according to a student s Home Language Letters in other languages must start with the base name of Absent Tardy etc but can end with anything such as Spanish for a final letter name of Absent opanish There should always be a default letter whose home language association is blank Nothing needs to be done for these letters to print They will automatically be printed for students whose Home Language matches the Home Language Association for the letter All students who do not match will receive the default letter When the letters are printed a heading is automatically created with the school name address city etc and the date at the top and the parent guardian name address city state and zip code The remainder of the letter must be setup starting with a greeting e g Dear Parent The term FN can be used anywhere in the letter to insert the student s first name The terms PG for Parent Guardian and HE SHE HIS HER and HIM HER for the appropriate term according to the sex of the student can also be used Other valid codes are SX Sex BD Birthdate GR Grade LN Last Name MN Middle Name and CU Counselor Teacher Number Period Attendance Cycle Secondary User Manual SECI3 58 Page 59 Aeries Student Information System COPY ABSENCES TO
72. t students RIGHT Decrease to move LEFT A test page will print to determine if scan sheet bubbles need aligned Use this page to decide if the left side or top margins need adjusted To align the scan sheets click the mouse on the or button for the margin selected The margin will adjust and the number will either increase or decrease Click the mouse on the Print Test Page and verify the lineup After the bubbles are aligned appropriately click the mouse on the Exit button ES printer margin adjustment for scanner forms Form SHEET NUMBER BUBBLES Top Margin IHCREASE this value to move the sheet bubbles the page and vice versa Left Margin 14 es INCREASE this value to move the bubbles Print Test Page RIGHT Decrease to move LEFT Period Attendance Cycle Secondary User Manual SECI3 9 Page 10 Aeries Student Information System The following is an example of a 54 line 27 channel Period Attendance Scanner Sheet Tyra m CLASS CODE CLASS CODE ERASE COMPLETELY TO CHANGE 1 TEACHER Barsanti Periad 3 EN 0 02 a ee COURSE Hen Gs 5 3 rate a NUMBER Week 23 Sheet 003 Vir re ac SECTION 0517 Days NMTWTF eee r 400M ERAGE OF eR n WEEK 02 19 2001 02 26 2001 ABS 000421 Abbott Alice 001454 Aguayo Shamika 000465 Borde Alice E 000471 Brown Alice V 000484 Carr Allan 000487 Carter Alice M 000499 Chu A
73. tudent number name Parent Guardian home phone number of absences for each period and a total number of absences for all periods After selecting LESS Than N Total Period Absences the following selection box will display to select the order this report will be sorted Enter the option selected and click the mouse on the OK button x What would vau like to sort by 1 Student 2 Counselor 3 Grade Cancel A selection box will display and all absences codes will default to included in the period totals To de select the code click the mouse on the circle to the left and the black dot will no longer display subInputCodes special Form Please check the codes you want to count for this report Code Title A UNVERIFIED ILLNESS M SAT MAKEUP N IDSTDINC O OTHER P PRESENT 00 32 Q IDSTDCOM Start Date End Date 9 4 2007 10 24 2007 Enter the maximum number of absences he included on report 2 Period Attendance Cycle Secondary User Manual SEC13 40 Page 41 Aeries Student Information System 2007 2008 cius Student Parent Guardian 000010 Abrego Alice MIM Abrego 000026 Ahmad Steven A Ahmad 000052 Ancheta 000082 Appel Allan J Appel 000085 Aquino Kenneth J MAM Aquina 000085 Arias Timothy Arias 00009 7 Artechi Chima A Artech 000107 Atkins Christine J
74. ursuant to Section 13202 7 of the Vehicle Code You may be contacted and asked to attend a School Attendance Review Team meeting to review your child s attendance and to develop a plan to enforce regular attendance l tis recommended the parent or guardian accompany his her child to school and attend classes with him her for one day Amend Stats 1884 Ch 1023 Please help us to insure that Allan receives a quality education by attending class Sincerely Mrs amp nn Martin Gary Miller Dean of Students Grades 10 and 12 Dean of Students Grades 9 and 11 Period Attendance Cycle Secondary User Manual SEC13 54 Page 55 Aeries Student Information System The following is an example of an Absence Letter to a Parent using All day absences Eagle Point School District 11122 Eagle Talon Lane Fagle Rock CA 95000 October 24 2007 C Castillo 1102 Woodridge Eagle Point CA 88998 Dear Parent This letter is inform you af Jennifer s absences which have exceeded four days this semester These absences are unexcused or verified truant Shown below is a summary of the periods Jennifer was marked absent Monday October 8 2007 UNEXCUSED Monday October 22 2007 UNEXCUSED Monday December 10 2007 UNEXCUSED Tuesday December 18 2007 UNEXCUSED state law you must be notified that your child wil be considered a habitual truant if these absences are not cleared Parents may only clear all day absences
75. y after each sheet The attendance marks scanned will display next to the student on the form Head Pernod Attendance Scanner Sheets 18 E4 2000 2001 Eagle High School 01 12 2001 Week ETEN EU Period Teacher Room TETE 0003 0617 3 Barsani Hon Econ GutGs E2 0141241 PacFile some _ _ nice 0617 Aguayo Shamika 0617 Borde Alice E 0617 Brown Alice V 0617 Carr Allan H 0617 Carter Alice 0617 Chu Alice H 0617 Chukwu Crystal 0617 Flhadary Nicholas M 0617 Gibiser Amanda R 0617 Gonzalez Melia L 0617 Gotto Christopher 0617 Gujral Brandi 5 0617 p pg OTHER ERROR If RED error messages display at the top of the screen there may be MESSAGES problems with the scanner If a message displays click the mouse on the Stop button Try and scan the sheets again Click the mouse on the Scan Continuously button Examples of messages Sheet Number Misread As Nothing was read from the scanner Waiting for scanner input Click on STOP to stop If several attempts to scan still produce errors exit the scan program Try the Scanner Test form in Miscellaneous Functions END OF After all sheets have been scanned click the mouse on the Stop BATCH button on the scanner Period Attendance Cycle Secondary User Manual SEC13 12 Page 13 Aeries Student Information System PRINT After all sheets have been sca

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