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1. E System Maitenance Working Time Working Time Registration Registration List Working Time Group Working Time Per B Calculation Report action report Summary Report list correction Day Message to Employee Predefined hours Free days Work Time Sum Factor for Freeday Working Time Employee presence Free Days calc Summary Em Ea eo oo Overview Change Holiday Working time Registration WT Registr transfer Overview Change per day calculation calculation ver 2 Detail Report from remote l per period gray sqlexpress TimeAppEn mppadmin 1 fad Intro d o 0 Data manipulation in the applications and report creation can be done like explained in the section 1 3 1 Registration list image List application List application form to review all employees registrations the employee time types of action images etc In the upper part of the form Employee registration are detailed registration information of employee In the lower part of the form Find Registration is a list of registrations that meet the selection criteria search by date employee and registration kind Registration list form is like in the following image azi Registration List image Fie ScreenjSettings Database Help Employee registration ta gt gt i Je Employees Name E 0001 Registration time Laura Callahan a 01 03 12 7 35 28 Registration kindName REGU Regular enter exit B
2. Registration acticName Enter Find registration Date Day 01 03 12 Ja Employees Name Registration kin Name I Show photograph ee Sat Bl Select Datum vrijeme _ 01 03 12 7 35 23 Djelatnik naziv Robb Merchant 03 12 7 35 28 l Laura Callahan 01 0312 7 45 23 01 0312 7 46 00 01 0312 7 52 45 01 0312 7 56 39 01 03 12 16 05 13 Anne Fuller Steven Buchman Michael King Charlotte Cooper Steven Buchman 3 2 Registraton parameters 3 2 1 Main parameters Terminal screen parameters Enter Enter Enter Enter Enter Enter Exit Vista ifra Vista naziv Regular enter exil Regular enter exil Regular enter exil Regular enter exil Regular enter exil Regular enter exil Regular enter exil v 16 41 Screen reset number of seconds after registration when screen is put in original state all entered data on terminal like employee name action or message are reset to null User re registration number of minutes when employee re registration is possible again This parameter exists to disable employee registration twice and if employee try to registrate himself it gets a message If employee has message see Message to employee section message is displayed on the bottom side of the terminal screen no depending to this parameter Show Editbox shows codes of employee registration no metter to kind of registration system Default value is unchecked Show
3. 1 3 2012 07 46 00 Enter REGU 07 35 28 Enter REGU 16 05 13 Exit REGU 16 09 29 Exit REGU Reg 8 Reg 2 2 3 2012 2 3 2012 07 58 00 Enter REGU 07 47 04 Enter REGU 19 05 00 Exit REGU 16 23 00 Exit REGU Reg 8 Reg 8 Ovr 3 3 3 2012 3 3 2012 08 05 00 Enter REGU 08 04 45 Enter REGU 16 00 00 Exit REGU 16 00 00 Exit REGU Reg 8 Reg 8 3 23 Registration transfer from remote location In a system with a multiple remote locations for registration of the employee working hours where the SQL Server is installed it is possible to copy the registration information to a central server In this way for example in one place can be performed the calculation of the working hours and creatin the reports To configure remote location look section 2 2 6 Remote location server Before start of the transfer of employee registration data employee fields Code and ID action code and hour kind code must correspond mentioned fields in both databases are used for recognition If these data on remote location are identical to the central location applicaton copies the registration information from to central location To make connection to the remote location do like follows to select remote location press lt Connection gt button if connection data are OK and link to remote location is valid application is connecting to the remote location and message in the left message box displayed press lt Show data gt button after successfull connection i
4. Group per day hour type table report consist like report before but hours per day per each employee are splitted into kind of hours This is one of detailed summary report of working hours 30 41 Employee working hours per day and hour kind Period Week 11 2012 Employee Active Employee Date Hour kind ae 1332012 1432012 Saam a isa eae Code Name F i j ala e tela ef sl Jel fe of 40 a REE 40 E 0004 40 E 0006 conf con fot al fol Tal Fol fol TE bot a oh 43 E 0006 Robb Merchant e af e felel si sl fela 3 43 E 0007 Charlotte Cooper efef fel 3 Jel ef 5 Te el Jel of 40 Suma eo ss 56 8 40 8 56 8 40 else 5 32 e 8 56 8 32 e 8 sc 6 6f2s6 Group per day hour kind group color table report in hour kind group in color Kind of hours are grouped to have simple and compact report In next figure report example kind of hours are grouped in six groups Working Missing Business Trip Readiness Non work day Holiday othervise there are much more kind of hours what is possible to see on next report Therefore Working hours group includes regular work overtime work night or special work etc The same is for Mising Non working etc User companiy makes its own reports group Saturdays Sundays and Holidays in the report are also marked with specific colors like shown in next figure Employee working hours pe
5. SQL queries but sometimes user need to retrieve more records then number in the parameter or all records Then parameter should be changed in the way to increase the number or to insert 0 Zero means to retreive all records from the SQL server that meets conditions Default value of the parameter is 30 5 41 Local sorting of the records inside the table Sorting records within the table by any column can be done by pressing the left mouse button on the column heading the small triangle in the column appears see Code column in previous figure With first click value in the table are sorted ascending Second click descending and with third click local sorting is turned off Local filter Right mouse clicking on the header column of the table opens the edit box to enter the filter Depending on the filter the data that meats condition are displayed Column width adjusting Pressing the upper left corner of the table circle the width of the columns are adjusted by the minimum required width to displayed all text in every field Other functions and options Right mouse click on the table shows menu for other functions and options Old style New style Old or new style of the table Grid options to adjust colors effects font and other options of the table Color options for new style of the table adjusting fields row and column colors Default colors implementation of the standard table colors Adjust co
6. application icon is a padlock icon the applicationcan be accessed only by administrator 1 2 User access rights In default installation of the program users are divided into two basic levels Administrator 1 and Standard Client 2 Depending on setup the standard client has limited access rights acces rigths for vrious calculations inserting and editing a of records and making reports in the program It has no authority to change important records parameters and options of the program The administrator has all access rights If application icon has a icon of padlock in the upper right corner only administrators are able to access to the specified application Users can be also be assigned to Client 3 types of access with manually specified different groups of applications and applications In this way access rights of the user can be manually adjusted and specified 4 41 1 3 Using the applications Each application is most closely associated with the database and serves as a form of manipulation of data To use the applications it is necessary to know the following basic figures 1 3 1 Manipulation with database table The following figure shows the most common form of tables with object fields Code Name Working time _ Working time name gt E 0001 Laura Callahan Open Open working time no overtime hours E E 0002 Steven Buchman Regular Regular working time 8 00 16 00 E E 0003 Anne Fuller Regular R
7. connects to the selected remote location directly to the SQL Server and copies registration information to central location If username and password are not inserted left blank during connection to the remote location application asks the username and password To adjust transfer successfully some of conditions should be met that the remote SQL Server has access to the Internet and direct connection to the SQL Server from the central location i e the SQL server at the remote site should be accessed locally from a central location To set such systems one of the free application from the net is Hamachi program free downloadable from the Internet After configuring the Hamachi on both locations remote and central they get local IP address and can be directly accessed In the right part of the application are date time data of all of completed registration data transver until current date 15 41 3 Time and attendance folder applications List of all applications in the Time and attendance folder is in the following image TimeApp 2012 ver 3 70 BER File Screen Settings Admi g MPPSoft Modules A Ge a N Mo Ma O T o man Pa ES ES Company E Employee To Parent Registration Registration List Registration Registration Working Registration Documents Terminal image Parameter Report time schedule Action Organisation Work Schedule a _ T _ Login Permissions ye D O System Configuration
8. ee iaaa 34 3 19 Working time BIO vee Da yc ics mec nated das ios aotieaai ale Aladin sanidtanh Ae ecccdu tes 34 3 20 Fast overview change per Cay cxves sacesics 6 ieee ae dnesa aed dasha vecotasss Wes igeeiaben sh tandeadev ive 35 3 221 Holiday calculation isinin ini d stan a a Aantal a a at 36 3 22 Registration hours Detail report eesssesessesseresresresresresresresresresresresereresereseeees 36 3 23 Registration transfer from remote location eesessessessesserssesresresresresresersserereseeees 37 3 24 Fast Vverview ch ngein POLIO sosen eneeier ebien aiaee 38 4 Usine theprosramin Bief sian e tet n a ad dedi E RR A a t 40 3 41 1 General about concept and using a program 1 1 Program elements After program starting there are four main different types of application represented by icons like follows Application Main application form for input editing and manipulation of data Usually are linked to the database tables and records List List application form for search and revies database data Usually in form data are not possible to change Parameter Parameter application for adjusting the parameters of whole system Usually adjusted by administrator ESE Report Report application form for making reports and exports Every report is possible to save and export to many different formats like XLS PDF DOC and others r a If the upper right corner of the
9. necessary to enter in the same form but in Licence key memo field After pressing Check and save licence key program will have new licence data adjusted Press Show licence to show licence data in the text boxes 11 41 2 Main data folder 2 1 Employee folder 2 1 1 Employee application The application contains the necessary information about the employees On top of the code and name of the employee under the other data which are divided into several tab folders as shown in following figure Employee File ScreenjSettings Database Help Employee data gt Pie a S IV Active Code Name E 0001 Laura Callahan a Address group Annual leave Day off Hour pool day Price of work Tax No Employee No Name White collar E Cost centre Name Schedule code Name 102 Administration W Open Open working time no overtime hours Select employee Find Active sd Code Name longnamwe Hors Active Street lt Kanaa Tt Steven Buchman Anne Fuller Michael King Peter Wilson Robb Merchant Charlotte Cooper QQ a lt lt In form is possible to insert and adjust also following data used in time and attendance system Work schedule in the Main data tab define employee working schedule According these information and employee registrations working hours are calculated Annual leave tab information of employee number of days of annual
10. other card codes for each employee Entering the registration code for the system for barcode registration is not needed because everything is regulated within the TimeApp application For registration with contactless cards RFID cards or other cards with particular codes it is necessary to insert card code for each employee 13 41 2 2 Working hours folder 2 2 1 Kind of working hours When calculating working hours from the employee registrations program calculates kind of the working hours and how many hours for a particular day Application Kind of working hours is shown in the following figure Kind of working hour File Screenj Settings Database Help Hour type data tla e IV Active Main parameters Parameter for production monitoring Code Name EE Regular hour select record Pe Begar S oo i Regular code Naziv Long name Salary Factor Reg Regular 1 00 Overtime hour select record Work contract Name Overtime code Naziv Ovr Overtime Task code Time group a Working Select hour type Salary Factor Stanc Regular Overtime Holiday Special lllness Vacation Waiting Freeday Paid freeday 2 2 2 Hour kinds per period Working time within one day can be splitted into regular and nigth or some other Working hours per employees calculated from registrations depending in what time of the day they occured are calculated
11. the format given by the ShortTimeFormat global variable Displays the time using the format given by the LongTimeFormat global variable Uses the 12 hour clock for the preceding h or hh specifier and displays am for any hour before noon and pm for any hour after noon The am pm specifier can use lower upper or mixed case and the result is displayed accordingly 8 41 a p Uses the 12 hour clock for the preceding h or hh specifier and displays a for any hour before noon and p for any hour after noon The a p specifier can use lower upper or mixed case and the result is displayed accordingly ampm Uses the 12 hour clock for the preceding h or hh specifier and displays the contents of the TimeAMString global variable for any hour before noon and the contents of the TimePMString global variable for any hour after noon Displays the date separator character given by the DateSeparator global variable Displays the time separator character given by the TimeSeparator global variable xx xx Characters enclosed in single or double quotes are displayed as is and do not affect formatting Size of the letters are ignored except for format am pm and a p Eg dd mm yy format shows date like 03 05 11 which means May 3rd 2011 hh nn ss shows time value in form 15 05 34 1 6 System Maintenance Review and Database Administration The application in the Main data System maintenance submap is applicaton for maintena
12. x gt Calculate al day Delete al dav Active X Show employees mE reike es fil gt 02 03 12 7 58 00 Enter Regular enter exit Workgroup Name 02 03 12 19 05 00 Exit Regular enter exit et El Cost centre Name Biles Working time A Employees Name 4 Calculate hours mj Delete hours 1 Date Work Hours Transferred Type code Type name gt 02 03 12 8000 Reg Regular 02 03 12 3 000 a Ovr Overtime Anne Fuller Regular Michael King Flexible Peter Wilson FlexCorr Robb Merchant FlexCorr Charlotte Cooper ar 25 41 3 7 Working time report Report form for making reports of employees working hours Possibility of working hour s selection per date and standard groups of selection employee location shed working group and cost center There are following kind of reports Report By employee Employee working Group by type of hours report of working hours hours in period report of working hours by grouped by employee and kind of hours employee Employee working hours in period group by kind of hours Employee working hours in period Employee working hours in period group by Date Week 10 2012 Date Week 11 2012 Employee code Employee name Employee code Employee name Date Pours roadie Date Hours Kind of hours E 0001 Laura Callahan E 0001 EE 05 03 12 10 Regula aed 32 lllness 06 03 12 8 Regular 9 Reaul 07 03 12 8 Regular grar 08 03 12 8 Regular
13. 0 31 31 E 0004 Michael King 176 197 126 55 16 0 0 0 a 0 0 0 0 30 28 E 0005 Peter Wilson 176 188 126 6 0 16 0 0 16 24 0 0 0 0 33 32 E 0006 Robb Merchant 176 181 96 45 0 0 0 0 0 D 0 40 0 29 27 E 0007 Charlotte Cooper 176 176 96 0 40 40 0 0 0 0 0 0 0 0 25 25 1232 1326 824 262 56 88 0 0 16 40 0 0 40 0 199 194 Report consist of Pool hours number of working hour per selected period equals employee working hours per day times working days per period Sum h employee real working hours Kind of working hours and Annual leave hours how many days hours employee has in selected year annual leave days plus transfer annual leave days minus used a l days by employee until starting selected period There are similar reports to reports in example depending of hours kind 28 41 3 11 Group list correction of registrations Application is used to change registrations of group of employees Group or selection is possible to select by date time period employee registration action Pressing button Modify registration time for selection is possible to change all selected registrations shown in table below Application form is used if for example if employees have organised transport to job by company bus if bus late than for these employees is possible to change time of registration e g to select all entrance of employee between 8 00 00 and 8 10 00 to 7 59 59 see application form appearance on the next figure Group list correcti
14. 00 means flexible time until employee need to enter to job and Hours shift e g 8 means how many hours per day Calculation is the same like Regular working time except that on start of the job is possible to have flexible entering e g from 8 00 to 9 00 8h means that if employee enter at 8 00 must finish at 16 00 if enter at 9 00 must finish at 17 00 Program calculates to full or to half hour depending of saved options Param1 4 Flexible working time without correction Necessary data to input are Start e g 8 00 of the job End Flexible e g 9 00 means flexible time until employee need to enter to job and Hours shift e g 8 means how many hours per day Calculation of hours are without correction if employee enter at 8 17 and exit at 16 18 program calculates 8 hours of working while in Flexible working time with correction it would calculate 7 5 hour for half hour correction 22 41 Correction correction of employee registrations for working hour s calculation Parameters can be 60 minutes correction to full hour means if employee enter at 8 10 if working time is from 8 00 enter time is corrected to 9 00 if he enter at 7 45 program calculates enter time from 8 00 30 minutes correction to half hour means if employee enter at 8 10 program calculates enter time to 8 30 if employee enter at 7 45 program calculates from 8 00 The same logic is for exit registration but opposite if em
15. 03 12 7 47 04 02 03 12 16 23 00 Regular 03 03 12 8 00 00 03 03 12 16 00 00 Regular E 0002 Steven Buchman 01 03 12 7 46 00 01 03 12 16 05 13 Regular 02 03 12 7 58 00 02 03 12 19 05 00 Regular 03 03 12 8 00 00 03 03 12 16 00 00 Regular 3 4 Working time schedule Application parameter form contain data of the working time and schedule of the company Data are very important for calculation of the working hours from employees registrations Within all working time schedules it is also necessary to enter values Correction and shift for each schedule The meaning of values are explained in section 3 2 3 Correction of employee registrations Explanation of the data for working time and schedule Param1 1 Free working time No working schedule employee working hour is calculated for time what he spend at work no matter when he enter and exit Necessary input data are Correction and Shift Param1 2 Regular working time Regular working time e g 8 00 to 16 00 Data to input are Start and End of the job Hour calculation for employee is if he spent all the time on the job If not program calculates overtime in minus means how many hours in official time he was not on job and program calculates overtime in plus if he enters before start of the job and or exit later than end of the job Param1 3 Flexible working time with correction Necessary data are Start of the job e g 8 00 End Flexible e g 9
16. 2012 z gt Calculate for all Delete calc for all a Calculate hours Longname Year Cale Date Number of days Transfer Laura Callahan 2012 19 03 12 1 o Anne Fuller Michael King Peter Wilson Show hours Robb Merchant Charlotte Cooper a Overtime Overtime Overtime In figure is shown that program calculated 1 day for Steven Buchman he has from last calculation to March 19 2012 in total 8 overtime hour what is 1 day off 3 17 Working time summary Day off Report form for employee working hours for selected period Report is similar to report 3 10 Working time summary report It is inserted option of calculating of days off for each employee for period of start of the year until end day of selected period days off from working hour calculation In report is also calculation of assigned days off for 34 41 employee Mentioned these two numbers are subtracted and calculated value is amount of remaining days off per employee Example of report is in following figure Employee working hours free days Period Month 3 2012 Employee Active Vacation Free days Employee code Employee name Hour pool Sum h Reg Overt Holid llin Vacat Spec wait Freed Paid Notp O Trip Mater Sum Ramain Sum Remain E 0001 Laura Callahan 176 199 112 55 0 32 0 0 0 a 0 0 0 0 28 28 14 14 E 0002 Steven Buchman 176 188 142 46 0 0 0 0 0 a 0 0 0 0 23 23 1 1 E 0003
17. 40 09 03 12 8 Regular E 0002 Steven Buchman 10 03 12 6 Regular 40 Regular 48 40 E 0002 Steven Buchman E 0003 Anne Fuller 05 03 12 8 Regular 40 Regular 06 03 12 8 Regular 40 07 03 12 8 Regular E 0004 Michael King 08 03 12 8 Regul F a 16 Holliday 09 03 12 8 Regular 4 Regul 10 03 12 6 Regular 2 aia 46 40 26 41 3 8 Registration action report Report form for making report for registration action Report is used for barcode printing of cards that employee use to registrate action During registration if employee takes registration action Official time and then his barcode card or key tag RFID card etc terminal make registration official enter or exit Terminal with touch screen has also possibility to make registrations regular official time by touch screen touch panel must be active in parameter form Barcode card for official time is like on following figure E TRS Intro td ar OFFI Official registration a a s t i nN It is possible to print two different sizes of the registration card and selection between Report All prints all records from the table and Report selected prints selected record from the table but to more cards 3 9 Registration list List form the same like list form Registration list image with fix time of registrations which is not possible to change If registration time of employee has changed form use to check original t
18. Anne Fuller 176 197 126 55 0 0 0 0 Oo 16 0 0 0 0 31 31 4 2 E 0004 Michael King 176 197 126 55 16 0 0 0 0 0 0 0 0 30 28 ta 198 E 0005 Peter Wilson 176 188 126 6 0 16 0 0 16 24 0 0 0 0 33 32 3 0 E 0006 Robb Merchant 176 181 96 45 0 0 0 0 a 0 0 40 0 29 27 06 O06 E 0007 Charlotte Cooper 176 176 96 0 40 40 0 0 0 a 0 0 0 0 25 25 0 0 1232 1326 824 262 56 88 0 0 16 40 it 0 40 0 199 194 19 69 Figure shows for example Anne Fuller has 4 days off untill March 2012 and she in March used 16 free d hours what is 2 days Remaining is 2 days off to use Also report shows Annual leave days as well 3 18 Week day factor day off Parameter application form for day off hours calculation from overtime including factors Factor means that overtime hours are multiplied with factor proportionally increased or decreased for employee days off calculation Factor is necessary to insert for every day in the week E g if for Monday is factor 1 1 real number and employee has 8 hour of overtime program calculates 8 8 hours for day off or 1 1 days off If factor for Saturday is 1 4 program calculated 1 4 days off 3 19 Working time Employee Day Report form for making reports of working hours for selected period Reports are made by each employee grouped by each day Possibility to select employee per location shed working group cost center or employee Report calculates hour pool per month or per selected period sum of employee hours and sum of employe
19. Last line of the text boxes of the database fields indicates the name of the table and field the original name of the field is displayed Database table grid if focus is on it pressing the Ctrl Shift F7 shows original SQL query sent to server 1 10 Language Currently program is available in two languages English and Croatian Language is possible to set in the Language setting in the Main data System configuration Main parameters application In near future program will have the text files and translations of all other languages 1 11 Licence data Program is licensed by number of users that are using application and number of employees that are inserted in the database tables Free version of the program which is downloadable from www intro ri hr site is with following limits 2 users number means a maximum connections from the program to the SQL database server in the same time If PC terminal registration is used one connection is used for PC terminal 5 employees means how many employees can be inserted in the table To clear above mentioned limits it is necessary to send registration key to the program provider Start Main data System configuration Configuration parameter form open Licence data tab and press Get registration button Copy provided registration key Registraion key edit box and send it by e mail to timeapp intro ri hr to the program provider He will reply you with the licence key which is
20. Steven Buchman Business Trip Readiness wail a Anne Fuller Non wrk day a Michael King Holiday i i Peter Wilson Robb Merchant KUKUK UK UK UK UK Charlotte Cooper In tha application there are addtional two list reports 39 41 Show all regirstrations by selecting specified date in table below program lists all registrations of selected employee per specified date Show all working hours by selecting speficied date program lists all registrations of selected employe per specified date 40 41 4 Using the program in brief Section explains in brief the procedure from employment to final reports and exports Here are steps in order which are necessary to use the program without spending much time for learning By employee employment into company it is necessary to insert employee into database Application Main data Employee Employee application By default it is possible to insert only Code and Name all other data if not entered gets default values After employee is inserted into database regarding kind of company registration system it is necessary to print or adjust employee cards Barcode card For employee barcode registration is necessary to print his barcode registration card by report form Main data Employee Employee barcode ID cards In report is possible to select many options to report by employee group of employees etc For selection more than one employee in database grid belo
21. TimeA pp Evidence time and attendance and access control ver 3 70 14 3 2012 User manual www intro ri hr 2 41 Table of Contents 1 General about concept and USING a PrOVraM eeeeeeeseesseeseseeesteececeesteeeesaeceseeceaeeesnes 3 11 Proprati Clements ss 5 cisacestvnscsiedesaetecdescecascs sae vea sage Eikas EELEE ETUR ESEE roosts 3 1 2 USER ACCESS TOTS crass usa scasethioveyynarecneeceenscheasssicasver a E A Hae dent vente 3 1 3 Using the applications sccccisceisedessone niipidi iiser siii a ra anini SESA aa 4 1 4 Screen Settings application form settings and options seeeseesessererrerrerreresee 6 1 5 Date and time appearance seseessssssseseeesssessressesssessetsstesstessesstesstesseesereseeessesstet 7 1 6 System Maintenance Review and Database Administration eeseeseereereeerereese 8 1 7 Ini files files for application options 55 5 svesessvesdjedscdeansnveesvesscosdacps iagvvassonnedensoasveens 8 1 8 Database self generating fields 2235 spesuicsuss ch cvavensecag odessan se teeewensenuaaepioer aan enreas sas 9 1 9 FINS e e a Es ia E A Saves datos A ER E 10 1410 Canpa e e Mag aie eE Eaa E E E ERE E O E N als 10 PWV ACEC dat sporia aE Sagat ection A A Mot Md AR R AREE 10 Dt NAA ALA folderen i a e E E EEE R 11 2A Employee tolder nior ei eane e a EE a eaters AE EER 11 2 2 WOLKE MOUTS fold r sorriu enei e EE EERE EE 13 3 Time and attendance folder applications ssssesesese
22. To delete data insert null empty value in the specified field and Post edit changes The time of entry exit may be entered without the date eg inserting 8 program recognizes as 8 00 00 in specified date Appearance of the application form is shown like on following figure Fast overview Change per day DER File Screen Settings Database Help Select employees Date Ki 19 3 2012 sl Select rec V Hide additional options Location Shed Name Cost centre Name Te Ej El Active J Workgroup Name Employees Name fg ee ed Time attendence and working hours data Show values as date time Show all enter exit values Employee name Last exit Laura Callahan Steven Buchman Anne Fuller Michael King Peter Wilson Robb Merchant Charlotte Cooper 36 41 3 21 Holiday calculation An application form used to insert edit and transfer annual leave for employees for the selected year Application can transfer rest of annual leave to the next year if not used complete In the application user need to select year and the data are displayed in the table The following data are presented in the table Employee the Number of days annual leave Transfer number of not used days of annual leave from the year before Used days used annual leave days in the selected year Rest rest annual leave for selected days of the year Application form appearance is like on the following figure e
23. ated working hours for selected employees Calculate hours 1 button to calculate working hours for one selected employee in the left database grid 24 41 Delete hours 1 button to delete working hours for one selected employee in the left database grid For manual inserts of working time e g illness or holidays select the employee press insert button plus sign or keyboard button arrow down and then insert number of hours in Hours correct column and in column Hour kind press F9 button and select hour type from displayed table Save data with Post edit button check icon or with moving to the next record with arrow buttons on keyboard This version of the application form has also possibility to calculate working hours for selected period Instead of Date option it is necessary to select Period option and from to text box displayed below to select proper period for calculation with BI button With the above explained commands it is possible to calculate working hours but per period For better usage of the screen checking the checkbox Hide select options Show select options it is possible to hide select additional options for employee selection from the database according standard groups Example of the application form display is on following figure e Working time calculation v2 File Screen Settings Database Help Select Active J Hide select options Show registration Date z _ lt gt 3 2012
24. ayed in color Data in this view are not possible to change Appearance of the application form display is like on following figure Fast overview change per period File ScreenjSettings Database Help Period date selection employee selection Date petiod _ lt Month 372012 gt Hide additional options Location Shed Name Cost cente Name Employee f zaj Active x Workgroup Name Employees Name Hours kind selection Working hours in period Month 3 2012 01 03 12 31 03 12 Summary of hours C Perhourkind H gaan mfmifelal Show all registrations Show all working hours Per group Beare HEK Laura Callahan Holiday 4 Steven Buchman Special Anne Fuller iliness Michael King Vacation Peter Wilson wai Waiting A Robb Merchant Fid Freeda Charlotte Cooper ad0a99004 Freeday Per group group display of working hours per specified group od hour kind Appearance of the display is like on the following figure with hided additional options Fast overview change per period File ScreenjSettings Database Help Period date selection employee selection Date period _ Month 372012 gt I Show additional options Hours kind selection Working hours in period Month 9 2012 01 0312 31 0312 Summary of hours Perhourkind Summary hours 3 Showin color mri ew Show all registrations Show all working hours Per group Laura Callahan
25. d for employee during holiday illness or other events During that period employee has no registrations and when working hours are calculated program automatically inserts predefined hours Insert hours if calc day is non working day to insert predefined hours if calculation day is non working day Insert hours if calc day is holiday to insert predefined hours if calculation day is non holiday Holiday number and kind of hours If calculation day is holiday employees are usually not registered and during workin hour calculations program inserts Number of hours and Kind of hours for specific holiday Check box Not include holiday in working week for hour pool calculation by default is not checked for hour pool calculation if one day in working week is holiday program calculates 5 working days means 40 working hours per week If check box is checked program calculates 4 working days means 32 working hours per week By default check box Insert for all employees following number of hours per holiday is not checked program inserts number from field Hour Day from Employee 20 41 table Used when some of the employees are working shorts than 8 hours If check box is checked program inserts for all employees number from Number of hour field in this parameter application Number must be grater then zero Note if in the same period predefined hours exists during calculation Holiday has advantage for inserting 3 2 4 In
26. e hours by kind of working hours It has possibility to report remaining days of annual leave 35 41 Example of report is shown on following figure Employees working hours daylvacation detail report Period Week 9 2012 Employee Active Vacation Date Poolh Sum h Reg Overt Holid llin Yacat Night Prent Delay Paid Notp OtripMetern Field N prs Strike Locko Total Remain E0001 Laura Callahan 1 3 2012 8 8 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 2 3 2012 8 8 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 3 3 2012 3 0 3 a 0 0 0 0 0 a 0 0 0 0 0 0 0 0 40 19 16 3 0 a 0 0 0 0 a 0 0 0 a 0 0 0 28 28 E0002 Steven Buchman 1 3 2012 8 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 3 2012 11 8 3 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 3 3 2012 3 0 3 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 40 22 16 6 0 0 0 0 0 0 0 0 0 0 a 0 0 0 23 23 3 20 Fast overview change per day Application form for fast data overview and modification Selection of employees according standard groups location shed work group etc Displayed table in the form consist of of employees and their registration first entry and last exit and active fields of kind of hours To view all registrations is possible by pressing the Show All inputs outputs button To edit add or delete of certain hours registrations of kind of hour fields it is enough to go to the specific field to enter data Data is written to the database by going to another record or with Post edit in the database Navigator bar
27. eave Prentice T Delay I on field I Not present I Strike I Lockout 3 13 Message to employee Application form to send messages to employees to PC Terminal During registration of employee if message is active and exists for him message is visible on terminal If he didn t succeed to read it visible time was to short he can make re registration to see message again re registration must be inside time of User re registration value in Parameter form Te enter a message click Add button new raw is inserted from navigation icons insert to which employee group of employees by location shed working group cost center etc and valid period Valid from and Valid to Possibility to send messages to all employees all input fields in Recipient group must be empty to one employee only select one employee to group of employees to select one of the following shed working group or cost center group to cross section of groups by combining of above mentioned groups 32 41 3 14 Employee presence Report form for reporting employee presence in day or period Possible to select employee by shed working group cost center or one employee There are following report kind Present employees at work reporting of employees who are present at work during selected day today or period Present and left employee from work reporting of employees which are present at work or left from work during selected day today o
28. egular working time 8 00 16 00 E E 0004 Michael King Flexible Flexible working time without corect E E E 0005 Peter Wilson FlexCorr Flexible working time with correction E 0006 Robb Merchant FlexCorr Flexible working time with correction E E 0007 Charlotte Cooper Regular Regular working time 8 00 16 00 Hc lt v A table can be searched in two ways Search by entering text into Search edit box Search If there is a Search edit box object above the table enter the text into it and press lt Enter gt or press the button lt Find gt Application searches for the data in the active column of the table that meats condition Search inside the table Faster search can be performed in a manner that the focus is put on one field in the table by clicking on the appropriate field within the table for example if you want to search for in the above table all employees whose names contains the string Pe press the one field in the column Nama and start to type the name Peters Pressing the P shows all records where the Name contains the letter P pressing e show all records that contain Pe etc According to the adjusted parameters searches are not case sensitive If application is linked to the database table important parameter in each application is saved in menu Database under item Select top Item holds the number of record retrieved from the SQL database server Parameter is used to faster
29. ese fields are usually light blue predefined colors that can be changed and it is necessary to assign a value from another table Employees Name l Pressing the button E or if the focus is on one of the blue fields and pressing lt F9 gt button or simply starting writing in blue fields opens a new screen and search the data from other relational tables After search field are selected by pressing the lt Enter gt key or lt OK gt button Action field search is canceled by pressing the lt Esc gt key In the case of reports applications or applications where the selected data is not relationally connected with the search table by pressing lt Del gt key focus is inside blue boxes selected data are deleted 1 3 4 Inserting record to the database table To add a new record to the table press the Insert button on the database navigation bar and enter the required information to the database fields record You can also do the same operation going on the last record of the table record automatically inserted If some fields are empty not entered after Post command application fills fields with default data If in addition not enough data has been entered the application reports name of the field that is still necessary to enter Once you have entered all required data application can save post record to the database table 1 4 Screen Settings application form settings and options In the application fo
30. h time is possible to define more than one predefined hours for each employee See parameters for predefined hours in 3 2 Registration parameter form predefined hours 33 41 3 16 Day off calculation Company can deside to not pay for overtime job than to transfer such hours to days off Aplication form is calculating employee days off from overtime hours Note it is possible to calculate only if in table Working schedule parameter Overtime to day off is checked Working time schedule form For calculation it is necessary to press button Calculate for all program calculates for selection of employee left database grid or button Calculate hours calculation for only one selected employee Program inserts data to following columns Year Calc date and Number of days There is also column Transfer means how many days are transferred usually from the last year or period if employee didn t used all assigned days off or annual leave days e g if employee has 3 annual leave days form last year in program is necessary to insert 3 days in transfer column and in Calc date to insert January 1st of actual year Application form appearance is shown in the following figure Free days File Screenj Settings Database Help Employee free day calculation from overtime hours Show employees IV Hide additional options Location Shed Name Cost centre Name p m Active Workgroup Name Employees Name Date _s fis 3
31. i Holiday calculation File Screen Settings Database Help Year employee s selection 7 Show additional options Holiday data r gt gt 4 Copy Rest to next pear Round value to Toround C Round to lower Check all Copy Num of days to next year Round to higher Num of days Transfered Used days Laura Callahan Steven Buchman Anne Fuller Michael King Peter Wilson Robb Merchant Charlotte Cooper Number of days and Transfer days is possible to change in the selected By pressing Copy Rest to next year button application copies data to the next year in Transfer field By pressing Copy Num of days to next year button application copies data to the next year under Num of days field 3 22 Registration hours Detail report Detail report of registrations and working hours of employees grouped per day For every single employee and day report shows registration and working hours Employee selection is by standard groups location shed working group etc In the report application form it is possible to select to display Employee longname Display longname in report and to report dates in selection period even if no detail records exists for date Display date if no data exists 37 41 Appearance of the report for two employees for three days looks as shown on the following figure E 0002 Steven Buchman E 0001 Laura Callahan Regular Oma 1 3 2012
32. ime of the registration 27 41 3 10 Working time summary report Report form for summary report of working hour for selected period Possibility to select employee by location shed working group cost center or employee Report calculates hour pool per month or per selected period sum of employee hours and sum of employee hours by type of working hours It has possibility to select to calculated remaining days for annual leave Appearance of the application report form look as shown in the following figure wi Working Time Summary Report BEE File Screen Settings Help Date Shed work group Cost centre Employee Date Month 3 2012 fal Location Shed Name Workgroup Name had Lonia n e Cost centre Name Employees Name Active ba Report kind Regular report Compact report Detail report Accord rules 03 2011 Sort options Sort by employee IV Include holiday calculation Example of regular report of working hours per employee per month as shown in the following figure Employees working hours Vacation regular report Period Month 3 2012 Employee Active Vacetion Employee code Name Pool hours Sum h Reg Overt Holid llin Yacat Spec Wait Freed Paid Notp O Trip Mater Total Remain E 0001 Laura Callahan 176 199 112 55 0 32 0 a 0 a 0 a 0 0 28 28 E 0002 Steven Buchman 176 188 142 46 0 0 0 0 0 a 0 0 0 0 23 23 E 0003 Anne Fuller 176 197 126 55 0 0 0 a 0 16 Oo 0 0
33. is checked program enables and displays messages of employees on the terminal screen 3 2 2 Kind of registrations There are two standard kinds of registration regular and official Official registrations are registrations where employee registers entrance before begin of the working time or exit after the end of the working time In that case in hour calculation from registrations program treats mentioned registrations like employee came on time to the job and exit at time from the job means full working time If some of registrations are official it means that employee comes or leaves the standard workplace in behalf of company it goes to other company working place etc In that case program will calculate again full woriking time for the employee If official time is entered by barcode cards application form is used also for printing the barcode cards with few possibilities and several sizes of the cards 3 2 3 Working hour calculation Kind of calculation selection of working time calculation kind Default kind is Calculation with predefined hours Other calculation kinds are left for compatibility with the earlier versions of the program Message note for single hour calculation messages report kind during working hour calculations Hour calculation Option to set number real number rounding of calculated working hour Default integer number 2 means to round to the two decimal places e g 1 234 gets 1 23 Inse
34. king time report Working time summary report Working time summary per day report Employee presence report etc Every report is possible to export to CVS XLS Text ODS etc file formats Also it is possible to fast overview and chande working hour data by application forms Time and attendance gt Fast overview change per day and Time and attendance gt Fast overview change per period Applications are user friendly because in one display it is possible to overview date and addjuste settings and colors for beeter display In the sam form it is posible to change data regarding each employee 41 41 If mistaks are found or listed reports or calculations are not sufficient please make us suggestions and report us to timeapp intro ri hr In the shortest possible time we will make required addons and software updates
35. l and server time If bigger then entered value terminal time is corrected according server time Camera Take photo of employee activation deactivation of photo taking photographing of employee during registration process Show camera video on terminal to show camera video on terminal Disconnect camera after registration to disconnect camera after employee registration When next employee makes registration camera activates takes photo and deactivates Default value is unchecked Frequency of employee photo taking option to determine frequency of taking photos Default set value is all registrations There are few possibilities a To take photo of all registrations b To take only on enter c to take only on exit or d To take photo images in the random percentage of registrations In last option number between 0 and 100 is necessary means percent Eg if number 30 is entered means that 30 percent of randomly selected registration will be photographed 18 41 Security Lock terminal screen to lock terminal screen Without password the terminal screen is not possible to close Key combinations like Ctrl Esc Ctrl Alt Del Ctrl Tab and all other posibilities for application closing are disabled Enter unlock password to set up the unlocking terminal screen password If password is not inserted terminal screen windows is unlocked by lt Enter gt key Messages Show message to employee if option
36. leave Year year of the annual leave number of days Number of days number of days of annual leave for employee Transfer number of days of annual leave left over from last year not used in last year Day off tab number of days off for employee if company decided number of days off are calculated from the overtime work hours Data are calculated by the application Day off calculation see 3 16 section or entered or changed manually 12 41 Fields are similar to data in Annual leave tab and have same meaning and have additional field Calc Date date when calculation was performed Hour pool day number of working hour of employee per day Default value is 8 working hours 2 1 2 Other applications in Employee folder Employee barcode cards report of the employee barcode cards Used for systems with barcode registration Employee barcode card contains company logo image Employee group report reports of the employee by certain groups Inside the report application there are several reports Cost center group Location Shed group Working group etc Occupation application for data regarding occupation of the employees Occupation report report of the employees with the occupation Employee supervisor application for setting of the supervisor for the employee For example only supervisor can change working hours of the employee etc 2 1 3 Registration codes Application for enter the RFID code or
37. like regular or night or other kind of working hours 2 2 3 Holidays Application for inserting a holidays for a selected year When started the application displays the current year and information about the specific day or holiday To insert a new holiday select the day in the calendar and check Holiday in the Kind of selected day radio button group Application asks for confirmation After finish od adjusting day data should be saved by Save list button command It is only possible to change the holidays for a days after the current date Standard not working days are set to Saturday and Sunday and usually should not be changed To view the holidays for other years select a different year 14 41 2 2 4 Hour calculation from Working Contract If working tima is calculated from workers registrations on working contract in parameter application are some of the necessary options 2 2 5 Group of hour kinds Application for grouping of hour kind groups Data used for special reports of recapitulation of the employee hours for compact and simpler report to show groups of hour kinds instead of hour kinds eg to see direct working time it means regular overtime night etc kind of working hours togather 2 2 6 Remote location server The data used for systems who have one or more remote locations for employee registration Required data are server addresses IP the table name user name and password With this data program
38. lumn widths Column width adjusting to fit all column into the width of the table 1 3 2 Database navigation bar Database navigation bar is used for navigation through database records and it looks like follows gt Pl p a G The meaning of the individul icons in order from left to right like follows First record First go to the first record in the table Previous record Prior go to the previous record in the table Next record Next go to the next record in the table Last record Last go to the last record in the table Insert record Insert insert add the new record in the table on the server record is saved on the last position Delete record Delete delete selected recrd from the table Edit record Edit edit change selected record in the table Usually mentioned command is automatically executed with writing to one of the database field Save the record Post if record is changed command saves the record post and saves changed record on the database server Reject changes Reject Changes of the record are rejected Previous valueas are shown izmjena u slogu korigiranom slogu se poni tava Valid for record which is locally changed Post command is not executed Refresh the record Refresh reads and shows records from the database server 6 41 1 3 3 Record selection from another database table Within the program tables are relationally linked Th
39. n the table are displayed all registration from last transfer press lt Transfer data gt button first application checks if all data for transport are corresponding to central database according recognition fields If yes data are registration data are transferred If in settings adjusted transferred list is also saved in txt field in the Log directory for adjustin Log folder see Main parameters form During command executing on the right side of the applicaton form command messages are dipslayed 38 41 3 24 Fast overview change in period Application is used for fast overview and changement of the working hours of employee per selected period To display data first is necessary to select the period and to specify employees per some groups select additional data group employee selection Saturdays Sundays and Holidays are displayed in different color color is adjustable in the settings There are three main sligtly different displays of the working hours Per hour kind display to overview and change employee hours per hour kind In the left table select the proper hour kind field and adequate employee working hours will be displayed To change the data edit specified number to insert put the number of hours in the empty field To delete the number of hours simply delete specified number Summary hours summary display of all working hours of employee per day in period According hour kind colors hours are displ
40. nce the database Maitenance application can automatically delete the image registrations Specifically for a free database of MS SQL Express Edition 2008 R2 the largest possible size of the database is 10 Gb If used for recording images of registrations of each employee and especially if the image resolution is high the specified maximum database size is possible to fill very quickly within a year Within application if you click on Show size can see the current size of the primary database and supporting databases Pressing the Delete photographs older than if field above has value of 60 days program deletes photographs older than 60 days When deleting files from the database the database file is not reduced and filesize remains but memory within the file is released memory from deleted photographs and is listed in the space of writing new data Pressing the Shrink database filesize is reduced by released memory and more space on your hard disk is available 1 7 Ini files files for application options There are two types of ini files which are generated by using the TimeApp program MPPServer INI and MPP2006 INI The file MPPServer INI has data or directory where the file MPP2006 INI is saved There are three possibilities IniDir Normal file is located in the directory where the TimeApp application is installed It is used for systems with local installations IniDir NoPath file is located in the direct
41. on of registration File Screen Settings Database Help Employee registration Employees Name E 0002 Steven Buchman El Registration time 03 03 12 8 04 45 Registration kindName REGU Regular enter exit Fal Registration acticName Enter Enter fal Select registrations Date Registration ac Name Od 03 03 12 8 00 00 do 03 03 12 8 10 00 E fl Employees Name Registration kin Name Ed Ei d Modify registration time for selection ie Datum vrijeme Djelatnik ifra Djelatnik naziv gt 03 03 12 8 04 45 Steven Buchman Regular enter exit Enter Enter 03 03 12 8 05 00 Laura Callahan Regular enter exit Enter Enter 03 03 12 8 05 21 Peter Wilson Regular enter exit Enter Enter 03 03 12 8 05 32 Anne Fuller Regular enter exit Enter Enter 03 03 12 8 06 06 Michael King Regular enter exit Enter Enter 29 41 3 12 Working time summary per day Report for making summaries of working hours of employees for period per day Possibility to select employee per location shed working group cost center and employee itself Appearance of the application form is like follows Working Time Per Day File Screen Settings Help Date Shed Working group Cost center Employee Date Time Day 19 03 12 gB Location Shed Name Cost centre ee eee nent 2 Workgroup Name Employees Name ee ee eel Active X Kind of hours Name zd Hour kind grou Name Kind of report ay Group by day ho
42. ory c windows If the user of the application does not have rights to access this directory TimeApp application will be not able to save and change MPP2006 INI file 9 41 IniDir c path c path means any of the selected local drive and directory where you want to record INI file Application can be installed in a network folder and all users can run the application from the same place but parameters for each user platform has a particular INI file therefore the last two options are used for the network system installation In MPP2006 INI file are saved all parameters and program options like applications form definitions and layouts parameters of the columns for the database table crypted passwords and all other necessary data Options are saved to INI fila by menu command Screen Settings gt Save settings 1 8 Database self generating fields In map Basic data there is submap Documents with applications Document and Document items Two applications are used to set database fields which will be self generating fields usually it is Code fields of tables The default system installs several predefined self generating fields but other fields for which we want to be self generating can be set and adjusted To adjust self generating filed it is necessary in the Document application to enter a Table name of the table for which field s is to be self generating eg Company Table of Companies In the Documents items ap
43. plication must enter a new record with the text in the Field name field eg Code for self generating code in Company table and Code format eg Co 4N self generating code for the codes like Co 0001 for first record Co 0002 for second record Co 0003 etc and link in the Document field to the record entered in the Document application There is also necessary to check Enable self generated code When inserting any new records in a table with a self generated field the field will automatically be filled according Code format Self generated field format can contain any character and self generating mark like follows nN For integer number starting with number Only mark like N for integer number with 4 digits N number nY For integer number of the year Only mark Y for year with 4 digits Y Year nM For integer number of the month Only mark M for month without leading zero M Month nD For integer number of day in the month Only mark D for day without leading zero D Day Character n in above marks means number of digits 10 41 1 9 Hints All objects in the applications within the program are permeated by the hints If you pass the mouse over certain objects or fields if hint exists it will be displayed in a small yellow window with a message that explains these object or command This applies to all visible objects text boxes tables of the database etc
44. ployee exits at 16 15 program calculates 16 00 if he exits at 15 45 it calculates 15 30 Shift allowed late time for start of working time and before exit time for end of the working time If value is 5 minutes then if employee come until 8 05 program calculates 8 00 The same logic is for exit registration but opposite Calculate overtime before Calculation of overtime hours before start of the working time Default value is checked option is active Calculate overtime after Calculation of overtime hours after end of the working time Default value is checked option is active Lunch durance of lunch time in minutes Default value is 0 zero program do not calculate lunch time into working time If value is bigger then 0 program includes lunch time into working time That means if two registrations are inside entered value e g 30 minutes than program doesn t overpass two registrations and takes next one If employee doesn t come inside Lunch time program calculates like classic exit and enter during working time corrections full hour half hour program calculates overtime in minus Late lunch Additional time for lunch time Time for Lunch time is bigger for value of Late lunch If lunch time is 30 minutes late lunch 10 minutes employee can be on lunch maximal 40 minutes Calculation negative overtime Option to include negative overtime hours during working time Default value is checked option is ac
45. put devices Trasfer Parameters used for special terminal with fingerprint registration 3 3 Registration report Report application form for creating reports and exports Possible to report per date time employee location shed work group and cost center depends how company is organized Following kind of reprot exists Regular regular report of each employee registration like following figure Employee registration report Period Month 3 2012 Employee code Employee name Datetime Acton Kind Name E 0001 Laura Callahan 01 03 12 7 35 28 Enter Regular 01 03 12 16 09 29 Exit Regular 02 03 12 7 47 04 Enter Regular 02 03 12 16 23 00 Exit Regular 03 03 12 6 00 00 Enter Regular 03 03 12 16 00 00 Exit Regular E 0002 Steven Buchman 01 03 12 7 46 00 Enter Regular 01 03 12 16 05 13 Exit Regular 02 03 12 7 58 00 Enter Regular 02 03 12 19 05 00 Exit Regular 03 03 12 8 00 00 Enter Regular 03 03 12 16 00 00 Exit Regular Regular with description Regular report of each employee like above with additional description text for each employee 21 41 Compact report of each employee registration with enter and exit actions are in the same row like following figure figure shows same data like in Regular report Employee registration enter exit report Period Month 3 2012 Employee code Employee name Enter time Exit time Kind of exit E 0001 Laura Callahan 01 03 12 7 35 28 01 03 12 16 09 29 Regular 02
46. r day per hour kind group color Period Month 3 2012 Employee Active Djelatnici 2 2 2 2 2 6 3 20 30 3 2012 31 3 2012 24 3 20 29 3 2012 ao 2 w 0002 Steven Buchman 0004 Michael King 0005 Peter Wilson D006 Robb Merchant E 0007 Charlotte Cooper Total o7 on ea Working BB Missing I Business Trip Readiness WVait Non wrk day I Holiday Parameter form for adjusting group colors of kind of working hours group is Main data gt Working hours gt Group of hour kinds 31 41 Group per day hour kind color table report of the employee working hours in period with details in colors of kind of working hours All other colors and options are similar to report before Employee working hours per day and hour kind color Period Month 3 2012 Employee Active Djelatnici Period oe ee ee bd nd an ee be eel ed bed bel bed bea ba lslsl ls l5 Naziv jojojo jaja hh a R e ee ep Pep a Pep e e 7 ep ep e 3 5 2 2 Peter Wilson Robb Merchant 2 2 3 3 20 30 3 2012 Total 29 3 2012 gm 188 E 0007 Charlotte Cooper i El 176 58 59 15 oj 58 56 56 56 56 30 a sejse sefse se e oj sejse sefes es 18 a se se sefse se of132 I Regular Overtime I Holiday I pecial I iness E Vacation T Waiting I Freeday I Paid freeday I Not paid freeday I Official trip I Maternty l
47. r period Employees without registration report of employees which has no registrations in the selected day or period There is possibility of selection actual time or other time or period Example of second report form is shown in the following figure Present and left employees from job Period Day 02 03 12 Employee Active Employee code Employee name Last entrance registration Last exit registration E 0001 Laura Callahan 2 3 2012 7 47 04 2 3 2012 16 23 00 E 0002 Steven Buchman 2 3 2012 7 58 00 2 3 2012 19 05 00 E 0003 Anne Fuller 2 3 2012 7 53 00 2 3 2012 16 12 00 E 0004 Michael King 2 3 2012 7 23 12 2 3 2012 16 06 00 E 0006 Robb Merchant 2 3 2012 7 54 00 2 3 2012 16 12 00 E 0007 Charlotte Cooper 2 3 2012 8 02 00 2 3 2012 16 05 00 3 15 Predefined hours Program has possibility of defining of employee hours in advance It is possible to input following data Employee name period date from and date to number of hours e g 8 and hour type e g annual leave It use for employee who has has will not make registration on the terminal in some period and if predefined hours are inserted during calculation process program puts them For example Employee has annual leave from March 6 to March 11 2012 annual leave of 8 hours for 7 days 4 working days Employee has no registrations for June 6 and during working hours calculation program inserts 8 hours of annual leave for this employee For eac
48. registraton code label to show employee registration code label for barcode registration systems Show employee code label to show employee code label during registration 17 41 Show regular official panel for touch screen is possible to activate option to allow that user enters options by Touch screen Options are regular official enter or exit Automatic registration at midnight if employee makes registration enter before midnight and make registration exit after midnight than program automatically make registrations exit at millisecond before midnight and enter at midnight therefore next day Option is used for right registration reports per days or periods Check employee reg code in DB if only barcode cards are used this option can be unchecked If RFID card tokens or other cards are used option must be checked With checked options terminal applications checks card registration code to find appropriate employee Modify data in the terminal window for special version of graphic terminal to enable possibility to adjust or change data and settings on the graphic terminal screen Terminal time updating local terminal time from time on SQL server It is possible to update terminal time from SQL server time if SQL server installation is on another computer server Update period is period when terminal checks the time with SQL server Allowable difference the allowed difference of loca
49. rm widnow can be positioned and resized some application individual settings can be adjusted and the size of individual controls within it can be adjusted To save load and delete thouse changes use following commands in the Screen Settings menu Save settings the command to save the configuration Load settings the command to load the configuration Clear settings the command to delete and restore configuration and settings to its default value Whenever you start an application application forms configuration and settings are loaded 7 41 1 5 Date and time appearance Display appearance of the date time format in the certain fields in the program can be defined Global settings for date time format appearance are set to Control Panel settings in Regional and Language Options section Also possible is to set formats internally within the program for date time and the meaning of certain characters in the settings are as follows Cc d dd ddd dddd ddddd dddddd mmm mmmm yy YYYY hh nn SS ZZZ tt am pm Displays the date using the format given by the ShortDateFormat global variable followed by the time using the format given by the LongTimeFormat global variable The time is not displayed if the date time value indicates midnight precisely Displays the day as a number without a leading zero 1 31 Displays the day as a number with a leading zero 01 31 Displays the day as an abbre
50. rt also zero values If calculation of working hours is zero and if option is checked program inserts zero record into table 19 41 Allow to manually modifying registrations in List form Registration list image and other similar forms if checked the data of employees registrations are possible to modify Prikaz poruka kalkulaciju sati ispisa poruka koristniku kod izra una radnih sati nikad ne prika i uvijek prika i prika i samo ako kalkulacija ima neuspjele akcije Correction of employee registrations Default value is value saved in Working schedule database table With second option from data below is possible for all working schedules to set corrections Correction correction of employee registrations on full or half hour 60 or 30 minutes number possible If employee enters between 7 31 and 8 00 if correction is to half hour 30 minutes during calculation of working hours from registrations it calculates like he enters at 8 00 if he enters between 7 01 and 7 30 gt it calculates until 7 30 While if correction is to full hour 60 minutes in both cases program calculates to 8 00 Shift if shift is 5 minutes if working schedule of employee is from 8 00 to 16 00 than employee can late to job for 5 minutes and go 5 minutes before 16 00 means he can enter at 8 05 gt calculate 8 00 and he can exit at 15 55 gt calculates 16 00 Predefined hour Predefined hours are hours set once for perio
51. ssssesserssersssrsserssessessessreseesseese 15 3 1 Registration list image List application eeseeesesessessessesresressesrrerererssessrenreees 15 3 2 Repistr ton Patani lel Sos sis erine a a aa A iaai aaee 16 3 3 Repistration reporte aaeeeo aaee aa E AE EE E NE REES 20 34 W rking time sehed les me eroui nn e aE e E uae eas 21 Bid ep RE CISHALIG IL ACTION oranin aa Ra Ra E EE E RA AES 23 3 6 Working time calculation sessseseesssseesseesssesseessesersssessttesesseesseesseesseessesseeesressee 23 Sl WW OER TIS ume Tteports aeree ene EO E A E E 25 3 8 Registr tion Action TEPOtls orin ei a e aa alone A ena a aaa 26 3 9 Resistration listaan ee oe tng a a E E e RA AE 26 3 10 Working time summary report sesessssesssssssesseesesssessstesersseesseesstesseessessseeseessee 27 3 11 Group list correction of registrations ssssesesssesssssssstsseesseessessessersstesereseessee 28 3 12 Working time summary per day sesssessessseseseresesssessttesersseesstssseesseessessseeseessee 29 Jl Message LO Shinto Oy Ce is en eaaa a E A AEE E E A EE adh 31 JTA Employee presentes pax ex rennon eee E aT A A E E R EEST 32 Sd Predefined Hours naiaren e e E EE AE E EEEa 32 B16 Day off calculation n eessen eraa ea ees ena ae eee eae 33 3 17 Working time summary Day Olt ices ce cancucivoged savsda sp jvanspaceonsdaanpeaduiecoo pvemeenecudach 33 3 18 Weekday LAC OR May OL ooo stig enteiiated ce hadi can ds oeataes a nis
52. tive It means if employee is not present at job during working time program calculates that hours overtime in minus Overtime to day off If option is checked program calculates overtime hours to days off There is option how many hours is one day off default 8 hours E g if employee has during month or other period 24 overtime hours program calculates 3 days off Add to reg hours min Reg hour condition gt h Input value in minutes are add to regular hours if regular hours are equal or bigger to condition E g if first value is 30 minutes and second value is 6 hours program calculates working hours in following way if working hours are bigger or equal to 6 hours it add 0 5 hours 30 minutes to working time 23 41 Round to hour shift To round calculated hours to the full hour hour per shift per specified day according following condition If value is 6 hours program act like follows If calculated hours from employee registration are less then 6 hours program inserts calculated hours 6 hours If calculated hours is between 6 and full day hour 8 hours program inserts 8 hours If calculated hours are more then full day hour 8 hours program insert 8 hours overtime hours if overtima calculation is enabled Option is used for some special client requirements Flexible lunc time if option is checked program calculates working time like Total time Absence time Lunch time Other
53. ur kind group color Group by day hour kind Group by day hour kind color Sort options Sort by employee IV Rotate date column Rotate hour kind column JT Sort hour kind column There are four different kind of reports Group per day table report consist of sum of working hours for each employee per day per selected period Totals displayed are per row employee per period and columns all employees per day Employee working hours per day Period Month 3 2012 Employee Active Employee Date NALA oe alata SaaS aia as S aS a a 7a S a aaa TH Ajo olelrfal AlSIS SlS SISlElSIRIAIAINIAS AAAS E 0001 Laura Callahan 8 8 3 10 s 8 s e 6 s ef s e s el s al11 11 ef s a s e 8 199 E 0002 Steven Buchman 8 11 3 e s 8 s e 6 s ef s e s el s e s e s al s el s 188 E0003 Anne Fuller_ e ef 3 e ef ef el el ef e el ef ef ef al el afifi ef ef ef ef el ef 197 E 0004 MichaelKing e e 3 e ef ef e el ef e el ef ef ef el el sefii ef el ef ef el ef 197 E 0005 Peter wilson e e 3 e ef ef el el ef e el ef e ef af ef el ef ef e el ef e el ef 188 E 0006 Robb Merchant 10 e ef ef ef ef e e el ef e el af ef el ef ef e e ef e el ef 181 F 0007 chariot Cooper al el el el al el af ol al af ol al ol of ol ol al of ol s17 Sum 58 59 15 58 56 56 56 56 30 56 56 56 56 56 6 56 56 56 65 65 18 56 56 56 56 56 1326
54. viation Sun Sat using the strings given by the ShortDayNames global variable Displays the day as a full name Sunday Saturday using the strings given by the LongDayNames global variable Displays the date using the format given by the ShortDateFormat global variable Displays the date using the format given by the LongDateFormat global variable Displays the month as a number without a leading zero 1 12 If the m specifier immediately follows an h or hh specifier the minute rather than the month is displayed Displays the month as a number with a leading zero 01 12 If the mm specifier immediately follows an h or hh specifier the minute rather than the month is displayed Displays the month as an abbreviation Jan Dec using the strings given by the ShortMonthNames global variable Displays the month as a full name January December using the strings given by the LongMonthNames global variable Displays the year as a two digit number 00 99 Displays the year as a four digit number 0000 9999 Displays the hour without a leading zero 0 23 Displays the hour with a leading zero 00 23 Displays the minute without a leading zero 0 59 Displays the minute with a leading zero 00 59 Displays the second without a leading zero 0 59 Displays the second with a leading zero 00 59 Displays the millisecond without a leading zero 0 999 Displays the millisecond with a leading zero 000 999 Displays the time using
55. w is used Ctr key left mouse button RFID or other cards with fix ID number For registration with RFID card is necessary to insert RFID card ID number into Registr code field Application Main data Employee Registration code It is also necessary to check in parameter form Time and attendance Registration parametere gt in Main parameter tab option Check employee registr code in database Without this option employee is not possible to make registration on the terminal Now employee can registrate iself on the registration terminal Also it is possible to make reports regarding employee registrations by following report forms Time_and attendance Registration report or to list registration by list form Time and attendance Registration list If option is checked terminal takes photos of each employee so in list application form is also possible to check to take employee photos For each employee it is necessary to perform hour calculation of the working hours from registrations It is done by Time and attendance Working hour calculation v2 application form Calculation is done per each day depending of employee options working schedule and other options in Registration parameter form It is possible to calculate working hours for all employees or per one employee per day or per period After working hour calculation there is possible to make lots of reports by many of select options report forms like Wor
56. wise if option is not checked if employee registrate lunch more then duration of the lunch program means that employee was not on the lunch than absent and according that calculates the working hours In Waiting hours tab there are two options Insert wait hours check box and field selection Kind of hours from table If Insert wait hours option is checked and data selected in the field selection box if on specified working day employee is not registered during the calculation of the working hours program calculates and inserted Kind of hours per specified day 3 5 Registration action Each registrations has two possible actions Enter and Exit During employee registration program in database checks last registration for this employee if registration is Exit then program register Enter and opposite If employee makes registration for the first time then actual registration is Enter Data Enter Exit are default 3 6 Working time calculation Application Form for calculation of the working hours from registrations of employees It is possible to select employees per shed working group cost center and employee itself Before calculation it is necessary to select the Date option and specified Date from the calendar There are following commands for the calculation process Calculate all day button to calculate working hours for all selected employees in the left database grid Delete all day button to delete all calcul

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