WBCF - Manual - Administrators
Contents
1. En r ifi 7 Enter name for new qualification Step 3 ter the name of the qualification BS Step 4 Click the Create button Step 5 Click the Save button Edit Qualification New level Step 6 Your new qualification will appear in the Manage Content list 6 7 Data 6 7 1 Overview In the Data area you can export and import large amounts of data both to and from the Climbing Frame 6 7 2 Export Step 1 Click on the CSV button SHORE CSV Step 2 This will download a CSV file of all the data to your computer NB please be aware that this will take a long time due to the volume of data to be downloaded 6 7 3 Import Step 1 Click on the Choose File button Import Step 2 Locate the spread sheet on your PC and double click NB you will have to have been provided with the correct spread sheet from dreamm prior to starting this process Step 3 Click on the CSV button Import Select file Choose File No file chosen CSW 6 8 Links 6 8 1 Overview In the Links area you can view a list of all of the hyperlinks contained within the Learning Themes on the Climbing Frame website Next to each link you ll be able to see the Learning Theme that it is used in and its status e g good link works or bad link is broken 6 9 Help 6 9 1 Overview In the Help area you can view and amend all of the contextual help that appears in the Climbing Frame website Contextual help is the text2. 4 m File name CFNewsletterlmage png v All Files KA Se i E Upload CFNewsletterlmage png Add Overwrite if file exists Max file size allowed 19 07 MB File extensions allowed gif xbm xpm png ief jpg jpe jpeg tiff tif rgb g3f xwd pict ppm pgm pbm pnm bmp ras DCH cgm mil cal fif dsf cmx wi dwg dxf svf Upload e si BF X OO Upload ContentImageManager a LEI ImageManager E CFNewslette EI Help ES Higher Educ HomePage_ Bir E Informal Ad E Learners wit ES Learning an E Learning for ES Learning wit E Logos al Publications ES Skills for Life LW 6 6 2 5 Editing a Content Page Document Manger Step 1 Click on the Document Manager icon Step 2 Inthe document manager popup click on the Upload Image tab Step 3 Complete steps 3 7 as per the Image manager above 6 6 2 6 Editing a Content Page Media Manger Step 1 Click on the Media Manager icon Document Manager Conten DownloagManager 4 F DownloadManager Higher Educatix E ES Learners with d Lal Learning and O ES Learning for Le Lal Learning with y F Newsletters N F Personal Devek E Skills for Life Supporting Les E Trade Union Ed ES Usdaw Leami E VOA Skills for O Filename Logos F Publications Skills for Life E Supporting Learners TU Education FUsdaw Learning with Ma
3. hi design develop deliver WBCE Manual Administrators Administrators Versions 1 0 11 August 2010 Issued for internal release 2 0 2 September 2010 Corrections and reissued dreamm ltd www dreamm co uk 2 September 2010 Table of Contents E o ee EE 4 2 About the Climbing Frame ocoonccccccccccnccccccncnconcnnnnnnnncncnncnnnnnnnncnnnnrnnnnnnrnrnnrnnonnnnnnncnnnanenos 4 2 1 What is the Climbing Frame 4 2 2 What can you do with the Climbing Frame 4 3 USE My NS eegene 5 SNE 8 E 5 22 SISO OVC IS E e o ECO TA 5 39 ae Ne IE O O PO eee ee rer rr 5 E 6 A Accessing the Climbing FAME cuatri ii 6 4 1 Registering on the Climbing Frame 6 4 2 Howto access the Climbing Frame 6 4 3 Forgotten Pass WOK nn 8 44 Forgotten your Password and Email cooocccocnccccncccnncncnccncnonanonnnnnnannonanonunoos 8 o voU TONIC let 9 5 1 About your Home Ir AOC inscnsscustsnssintousscushsenssundousscushsusssuntoupscushomasuntousscushomaesuntouseoune 9 5 2 What does the Home Page look ke 10 6 Admn stralon EN 11 Dl e TEE 11 e USOS E 11 6 2 1 DU A nn 11 022 WMV Le E E 12 6 2 38 Viewing a user s details coocccoccocnconcocnconocnnconinnncononnnnnnonnnnononnnnononnnnnnnns 12 6 2 4 User s Profile age 13 6 2 5 Amending a User s Profile Information nnannannannannannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn gt 14 6 2 6 Deleting a Ueer 14 627 Greaing a US lacoste 15 A E E e e 15 6 3 1
4. 6 4 2 Assigning a ULR to a Learner Step 1 Select a ULR from the filter list Step 2 You can then see all the learners both assigned and unassigned to that particular ULR Step 3 Select a learner from the Unassigned column Step 4 Click on the Assign Selected button Select a ULR or Learner Name Email Level Role Emma Pincott emma pincott dreamm co t UnionLearn Admin Learner LearnerAc y Assigned Learners ULRs Unassigned Learners ULRs Unassign Selected Assign Selected Name Email Level Role Name Email Level Role Test_2 Smith Standard Lean Emma Finc emma pine UnionLearr Admin L Johnny Sainse Union Leart Martin Ban Bjpartners UnionLearr Admin L Assigned Learners ULRs Unassigned Learners ULRs Unassign Selected Assign Selected Name Email Level Role Name Email Level Role Test_2 Smith Standard Lear Emma Pinccemma pine UnionLearr Admin L Johnny Sainse Union Lean Martin Bam Bjpartners UnionLearr Admin L 16 Step 5 The learner will now appear in the Assigned column Assigned Learners ULRs Name Email Level Role emma Emma Pinne Standard Learner 6 4 3 Removing a Learner from a ULR Select a ULR from the filter list Step 1 Step 2 You can then see all the learners both assigned and unassigned to that particular ULR Step 3 Select a learner from the Assigned column Click on the Unassign
5. 5 10 Step 1 Click on Edit Click on Choose File Locate the file on your PC and double click Click Save No employer at this time Other type below Valuation Office Agency Name Logo Deleting an Employer Click on Delete No employer at this time Other type below Valuation Office Agency Edit Delete late ete Other type below No file chosen Edit Delete Edit Delete Other type below Edit Delete Edit Delete 21 Step 2 6 5 11 Step 1 Step 2 Step 3 Step 4 Step 5 6 5 12 Step 1 Click OK to e The page at http climbingframe dreamm co uk s Emt delete the employer Are you sure you want to delete this employer Creating anew Employer Click on Create new eis No employer at this time Edit Delete Employer link Other type below Edit Delete Valuation Office Agency Edit Delete Type in the name of the new Enter name for new employer Click on the Create button Create Upload a logo Edit Employer Sector dreamm Name dreamm Logo No file chosen Click the Save button Merging Employers Click on Edit No employer at this time Delete Other type below Edit Delete Valuation Office Agency Edit Delete 22 Step 2 From the drop Edit Employer Sector dreamm down list select Name dreamm an organisation Logo Choose File No file chosen to merge wit Organisation Transfer Wizard Merge this organisation wit
6. Preview Words d Characters 20 Step 2 Click on the Hyperlink Manager icon a Step 3 To create a hyperlink to a web address Hyperlink Manager ES URL Enter the URL Hyperlink Anchor E mail Link text don t change URL mei A Target change the Target from None to Link Text hyperlink amp nbsp New Window using the drop down this ed D Existing Anchor None el will ensure that when someone clicks on your link Se ooltip it opens in a new window CSS Class Apply Class Existing Anchor don t change Tooltip enter a description of the site that you are linking to CSS class don t change Click OK to save changes or Cancel to discard 28 OR Step 4 To create a hyperlink to an email link Hyperlink Manager Ka i e opens up a mail application ready to send an Hyperlink Anchor E mail y email to a specific person Address Address Enter the recipients email Link Tet hyperlink amp nbsp address e g you thisplace com Subject Link text don t change CSS Class Apply Class Subject enter the subject for the email optional y OK Cancel CSS class don t change Click OK to save changes or Cancel to discard 6 6 2 4 Editing a Content Page Image Manger Step 1 Click on the Image Manager icon e i E Image Manager Ka Step 2 Inthe image manager popup click on Selen A ep the Upload Image tab e Eat re mg e a ii F Help ES Higher Educ Higher Education ES HomePag E SE Domne wa E Learn
7. Selected button The learner will Step 4 Step 5 now appear in the Unassigned column 6 5 Organisations 6 5 1 Overview Select a ULR or Learner Name Email Emma Pincott emma pincott dreamm co t UnionLearn Admin Learner LearnerAc D Assigned Learners ULRs Unassigned Learners ULRs Assign Selected Name Email Level Role Unassign Selected Name Email Level Role Standard Leart ES Test_2 Smith Emma Finc emma pine UnionLearr Admin L Martin Bam Bjpartners UnionLearr Admin 1 Johnny Sainse Union Leart Assigned Learners ULRs Unassign Selected Name Email Level Role emma Emma Pinne Standard Learner Emma Ping emma pine UnionLearr Admin Lea Martin Bam Bjpartners UnionLearr Admin L In the Organisations area you can view create amend delete merge unions and employers 17 There are 2 distinct sub tabs in the Organisations area Unions Employers 6 5 2 What You Can Change for Each Union You can edit the following areas for each Union Name Accord Logo No file chosen Learner Login Cno ULR Self Registration O ves Learner Self Registration Cno Form Area Format What does this do Free text box You can type in the name of the union controls how the union name appears in wm the Climbing Frame Logo File upload button Upload a logo of the union this then appears in the reports for an
8. also documents which can be downloaded and printed The Learner Management area of the website is where the ULR can store information about their sessions with learners Working with the learner the ULR can create a Climbing Frame of actions for them which can help them achieve learning goals A variety of reports can be produced for the learners themselves and also for the ULR to show the overall profile of their learners What is unionlearn Unionlearn was established in May 2006 under the auspices of the Trade Union Congress TUC to promote the uptake of learning and skills in the workplace and to manage the Union Learning Fund ULF which was set up by the government in 1998 Its main objectives are to expand and improve the level of training and development for trade union officials and representatives increase the number of Union Learning Representatives ULRs in the workplace and provide access to learning opportunities for greater numbers of workers For more information about unionlearn visit the unionlearn website http www unionlearn org uk J Design HTML amp Preview Words 414 Characters 2626 Save content Cancel save content 6 6 2 1 Editing a Content Page Editing Box m e An editing box is a data entry field that allows you to perform a number of formatting and editing functions which will alter what and how the information that you enter is displayed on screen 2
9. are assigned a single level and all user data is stored in a user database In many cases Unionlearn Union Employer Sector and Standard users have a hierarchical relationship 3 3 Table of Roles Combines with user levels to create the access permissions granted to a user Role Description 1 Admin Assigned Roles 2 5 by default Access to additional functions e Manage Users e Manage Registrations e Manage Learners e Organisation Settings 2 Approve Registrations Will be emailed requests to approve self registrations which have been set to manual approval Automatically has Role 3 Registration Notification 3 Registration Notification Will be emailed notification of approval or denial of self registration whether automatic or manual 4 Learning Theme Editor Can edit Learning Themes articles via WYSIWYG Editor Learning Theme Editors are assigned access to articles with specific tags only 5 Statistical Report Viewer Can view Statistical Reports of aggregated Learner data for All Union Employer or Learner Administrator depending on user level 6 Learner Administrator Can access Learner Management and create Learner data Automatically has Role 5 Statistical Report Viewer 7 Learner Can access Learner Management and create Learner data depending on Admin settings 3 4 Super Users A combination of Unionlearn level user and Admin role is referred to as Super User i e Unionlearn Admin Super User A Super User has acc
10. area of the umonieam website and would tke to feature some new case studies We need your help de up to Gate information to help during dscussions with learners tunes o support negotiationis wth employers Register Are you a LER or a Union Leamer Register here Sign up now Note Sign up is only for Lesen Learner Admirestrators or Urson Learners Step 2 Enter your email address Login Password z Remember me E D Forgotten your password Step 3 Enter your password Login Email Password Remember me EI Login Forgotten your password Step 4 Click on the login button Login Email Password Remember me E Forgotten your password Tip if you do not understand what you need to enter in any of the data entry fields within the climbing frame simply click on the next to each field and it will open up the contextual help which will give you a fuller explanation of what data is expected for each field as well as links off to additional information in certain cases 4 3 Forgotten Password If you have forgotten your password don t worry By following the steps below you can have another password sent to your email address Step 1 Click on the Forgotten your password Login link underneath the login box area Email D Password Remember me El Es Forgotten your password Step 2 Enter your Registered email address Forgot Pas
11. the Climbing Frame The union learning Climbing Frame is a free website that can help ULRs create and record a learning development plan for both themselves and their learners 2 2 What can you do with the Climbing Framer As asystem administrator of the Climbing Frame you can e Use the Climbing Frame as a self managed learner see self managed learner user manual e Use the Climbing Frame as a ULR see ULR user manual e Create and edit the learning themes that appear in the Climbing Frame see Learning Theme editor user manual e Review accept decline user registrations e View create amend delete users e Assign un assign learners to ULRs e Assign un assign ULRs to learners e View create amend delete merge unions and employers e View create amend delete editable content areas e View create amend delete Qualifications drop down e Import and export data bulk data e View list of all the hyperlinks within the Climbing Frame and check for any broken links e View amend delete the contextual help e Print statistical reports 3 User Levels 3 1 Overview Each user within the Climbing frame is assigned a user level and role the specific combination controls what a user can do when they are logged into the Climbing Frame e g creating learners editing page content etc 3 2 User Levels There are five user levels e Unionlearn e Union e Employer Sector e Standard e Guest Users
12. 0 C 42 OA Gas A BARTAGOOR A Hh a VB B J U Paragraph St Zoom SS ZS A Jm Design s HTML Q Preview Words 0 Characters 0 6 6 2 2 Editing a Content Page Editing Controls Within the editing box you have access to a number of function buttons ranging from copying text to creating hyperlinks V C 43 BREF 4082509093 A 0 72 B J H ParagraphSt Zoom i t SE A cr an uY N TEA N Below is a list of each of the buttons and a description of their functionality Name What it does Undo Un does previous action Redo Re does previous action Cut y Cuts selected text or images Copy gt Copies selected text or images Paste Pastes copied text or images Paste from Ki Pastes text from Word NB this function not Word recommended as it keeps Words formatting options which result in the information not displaying as per the rest of the site 26 What it does Paste plain text K Pastes copied text as plain text NB this is the RECOMMENDED option when pasting text from Word or any other application into the layout area Format stripper o Removes all formatting from selected text Options available are Strip All Formatting Strip Css Formatting Strip Font Elernents Strip Span Elements Strip Word Formatting Find and 2 Finds and replaces specified text replace Hyperlink a Allows you to add hyperlinks anchors or email links manager to selected text Remove link a Removes any
13. CFNewsletterlmage png 43444 juloffernew jpg 5762 Page 2 of 2 Items 11 to 18 of 18 Filename E Higher Education Faict F Leamers with disabilities F Leaming and Organising F Learning for Leisure F Learning with your union F Newsletters Personal Development F Skills for Life F Supporting Leamers Select x Remove Select x Remove Select x Remove T Image Editor Je S PY CFNewsletterlmage png Properties Insert Cancel 30 Step 2 Inthe media manager popup click on Ge _ _ the Upload Image tab Properties Step 3 Complete steps 3 7 as per the Image manager above 6 6 2 7 Editing a Content Page Flash Manger Step 1 Click onthe Flash Manager icon ir Step 2 Inthe flash manager popup click on the SE EE Upload Image tab Inset Cancel Step 3 Complete steps 3 7 as per the Image manager above 6 6 3 Editing an Existing Qualification 1 lick on th lificati EEN Step 1 Click on the Qualifications tab Content Qualifications Step 2 Click on Edit Manage Content Create new Qualification Name E ES E E ES ve oO Mm M M M m m m lt lt E m a et Entry Level Edit Step 3 Change the name of the qualification Edit Qualification Level 1 Name Level 1 Step 4 Click the Save button 6 6 4 Creating a New Qualification Step 1 Click on the Qualifications tab p 1 S Content Qualifications Step 2 Click on Create new Qualification
14. Ee APO O e A A 15 6 3 2 Approving a Registral simatna EE eeh EE e Etat iada 16 6 3 3 Declining a Registrat Mascaras bas lb ll 16 A A lente EE 16 6 4 1 OVNI Wes 16 6 4 2 Aeegnmgalhioaleammer 16 6 4 3 Removing a Learner from a ULR coocccoccccccccccconcconcconononocanonononanonancnanenon 17 69 DUI A e e o 17 6 5 1 A A ee 17 6 5 2 What You Can Change for Each Unon 18 OS EIA e as ee 18 654 Uploading a Union LOGO eege do Guest tenis 19 605 A A 19 6530 Merindad UNION Sisa 20 657 Greatiid a new UNION lt a 20 6539 e laten e EE 21 6 5 9 Uploading an Employer Logo 21 6510 Deleng aM EMDIOV rado 21 60 14 Creating anew EELER 22 SE KE Ee le le EMPIOY Sinai 22 60 KOSI EE 23 6 6 1 o ee EE 23 662 Eeler 24 6 6 3 Editing an Existing Qualification ri 31 6 6 4 Creating a New QualificatiON ooocccccoccococononcconcnnonononcnonnnnonononcnnanoncnnnons 32 O7 WA EE 32 6 7 1 EE 32 Oe EPO E 32 6 7 3 MDO GE 33 OS LE RADO PE EE E 33 6 8 1 Overview PEE E gg AE AE E EAE E E 33 SES MC o T IE E EI A ATE TE EI T ETTA 33 6 9 1 WEVE EE 33 692 Eating HGD EE EE 34 Appendix A Data Protection POlCY occooccconcconcconcconiconoconoconocononanocononononanonanonanenones 35 Appendix B Terms OP USEC misionare eranen a E ESEN 38 1 Introduction In this document we will look at the Climbing Frame website and the functions available to administrators 2 About the Climbing Frame 2 1 What is
15. andle personal information are appropriately trained to do so and that data handling processes and procedures are regularly reviewed and audited for compliance All unionlearn employees and union learning representatives are responsible for complying with the Act Managers are responsible for supervising their staff and overseeing compliance The Act includes eight data protection principles Unionlearn is committed to complying with these principles and all other aspects of the Act and in particular will seek to ensure that the personal data it holds is 1 processed fairly and lawfully e we will seek to ensure that individuals whose data we hold know what we intend to do with their personal information e wherever necessary and appropriate we will seek the individual s consent to our processing of their personal data 35 11 obtained for specified and lawful purposes and shall not be further processed in any manner incompatible with that purpose or those purposes e we will use the personal data that we hold for our purposes only and in accordance with the processing purposes as stated in our notification with the Information Commissioner s Office 111 adequate relevant and not excessive in relation to the purposes for which it is held e we will only store and use individuals personal data for our reasonable and legitimate activities iv accurate and up to date e we will always try to ensure the quality of our inf
16. ase Study 2 limbing Frame News Climbing Frame Publications Climbing Frame Training lick the Edi ed ae Content button 24 Step 3 Step 4 Make the required changes to the page Click the Save Content button Manage Content Content Qualifications Page Title About Us 7O C 4 R GOs ABBAROOR ECH Eh B Z U ParagraphSt Zoom SS CC EEA a What is the union learning Climbing Frame The union learning Climbing Frame is an easy to use website for Union Learning Reps ULRs and other reps who work with learners provided by unionlearn The Climbing Frame has as its core a holistic approach This approach recognises that union learners have aspirations skills and experiences which relate to all aspects of their lives their current jobs possible career routes and their personal situation The Climbing Frame has been designed to support the interaction and transferability of skills and experience The Climbing Frame includes a variety of Learning Themes which are topics of interest to ULRs Unionlearn Learning Themes include Skills for Life Higher Education and Learners with disabilities Users of the website can either browse the range of subjects included within the Learning Themes or find specific information of interest to them by using the search function Within the Learning Themes useful onscreen text information can be found along with hyperlinks to external websites and
17. aware of it Privacy 16 Unionlearn fully complies with the requirements of the Data Protection Act 1998 with regard to the collection processing storage and disclosure of personal information Please read our Privacy Statement posted on the Climbing Frame website which contains important information about the use of your personal data and other information regarding your privacy Links to other website and services 17 www climbingframe unionlearn org uk contains links to other third party websites These links are provided for your ease of reference and convenience only We have no control over those third party websites or services and are not responsible for their contents We do not endorse the material contained in their websites or services and have no association with their operators You agree that we won t be party to any transaction or contract with a third party that you may enter into and we won t be liable to you for any loss or damage which you may suffer by using those third party websites and services You agree that you will not involve unionlearn in any dispute you may have with such third party websites and services General 18 These Terms of Use were last updated on 8th July 2010 Contact 19 To contact unionlearn about these Terms of Use please write to Climbing Frame Team Unionlearn Congress House Great Russell Street London WC1B 3LS Or email climbingframe tuc org uk 40
18. be amended and edited by the administrator Form Area Format H OOOO O O OOOO Oesen A AAA OOO 13 6 2 5 Amending a User s Profile Information Step 1 Open a user s profile page see step 6 4 eee eee 7 i diting user Emma Pincott Users Viewing a user s details BEER First name Emma Last name Pmcott Union USDAW V Employer Sector Please choose Vv Employer Other Workplace User Level UmonLeam y Optional information Email address emma pincottdreamm co uk Telephone 07766950311 Set password Confirm password Roles Admin Approve Regestrati Notify Registration Theme Editor Reports Learner Admnestrat Y Learner Sa Cancel Delete Use Step 2 Change the required area e g name Step 3 Click the Save button 6 2 6 Deleting a User Step 1 Open a user s profile page see step 6 4 MM el A 5 Isers Vi d t il Editing user Emma Pincott First name Emma Last name Pincott Union USDAW Employer Sector Please choose V Employer Other Workplace User Level UmonLeam W Optional information Email address emma pincottOdreamm co uk Telephone 07766950311 Set password Confirm password Roles Admin Approve Registrati Notify Registrati Theme Editor Reports Learner Admrestrat Y Learner Cancel Step 2 Click the Delete User button Step 3 Click the OK button to confirm that you Y The page at http climbingframe unionlearn org u PZ wish to dele
19. d value your feedback Case Study 2 Cooperative Retail Logistics Birtley CDC i Lifelong Learning Centre Mark was Online Enquiry interested in a sign Read more 5 Your Home Page 5 1 About your Home Page When you log into the Climbing Frame you will see a home page and like most websites this will contain a mixture of navigation links buttons that take you around the site and text or images with information on the site 5 2 What does the Home Page look like Bee Forums links to a discussion forum Useful links a list of web resources your own notes page Help a page of frequently asked questions My notes create and maintain Print print the current page Search enter a keyword and click Go to search for a specific term within the Learning Themes Learning Themes click on a Learning Theme to view it Bottom of the page View the about us Climbing Frame courses Climbing Frame News and Contact us pages Visit the unionlearn learning and careers advice service website Climbing cmma Search Themes Published Skills for Life ICT Supporting Learners Frame logout Higher Education HE Informal Adult Learning Learners with Disabilities Learning and Organising Learning with Usdaw Learning with your Union Moving into Management Personal Development and Career Planning Skills for Surveyors Trade U
20. espect of this data protection policy 37 Appendix B Terms of Use About the terms Access to and the use of www climbingframe unionlearn org uk is provided by unionlearn on the following terms 1 By using www climbingframe unionlearn org uk you agree to be bound by these terms which shall take effect immediately on your first use of www climbingframe unionlearn org uk If you do not agree to be bound by all of the following terms please do not access use and or contribute to www climbingframe unionlearn org uk 2 Unionlearn may change these terms from time to time and so you should check these terms regularly Your continued use of www climbingframe unionlearn org uk will be deemed acceptance of the updated or amended terms If you do not agree to the changes you should cease to use this website Copyright notice 3 Copyright material presented on the UnionLearn site is owned by the TUC unless otherwise stated Visitors are permitted to print and download extracts for their own personal or union use provided the source and TUC s copyright is acknowledged 4 No one shall without prior consent of the TUC transmit reproduce or store any of the material from the UnionLearn site in any other web site or incorporate or reproduce any material in any database whether electronic manual or printed from Requests for consent should be submitted to Rob Sanders Use of www climbingframe unionlearn org uk 5 You agree to
21. ess to all administrative functions governing all users including the following additional functionality e Manage Learning Themes e Manage Content e Manage Data e Link Checker 4 Accessing the Climbing Frame 4 1 Registering on the Climbing Frame You will need to be granted administrator privileges by an existing Climbing Frame system administrator this may happen at the same time as the system administrator creating you a new Climbing Frame user account or if you already have an existing Climbing Frame user account then this will be updated 4 2 How to access the Climbing Frame Once your application has been approved you can log into the Climbing Frame using the steps outlined below Step 1 To login to the website go to C fi mtos dimbingtrameunionieamorgak Home a D amp Forums Useful unks Help Print J www climbingframe unionlearn org uk gonn unionlearn Home Page Welcome to the union leaming Climbing Frame Union learning reps can help meet demand for heghty skiled staff 14 5 2010 Workers across the North West think smart to access union fund for Adut Leamers Week This is a free website for Union Learning Reps ULRs to help them im their role of supporting 14 5 2010 Unicedaaen NW aim for leamers in the work a higher kt Case Studies leamers and heip bring leaming into the workplace Case studies wanted The Citing Frame can be used to We are updating the Supporting Learners
22. h Please choose w Please choose No employer at this time Merge Other type below aluation Office Agency NB you will not receive a warning message to confirm that you want to merge the employers so please ensure that you absolutely sure that wish to merge an employer before you use this option there is NO undo option 6 6 Content 6 6 1 Overview Content Qualifications In the Content area there are two sub tabs 6 6 1 1 Content You can view and amend the text and images that appears on editable content pages within the Climbing Frame website The pages that you can edit are e About Us e Accessibility e Acknowledgements e Case Studies Required e Case Study 1 e Case Study 2 e Climbing Frame News e Climbing Frame Publications e Climbing Frame Training e Contact Us e Data Protection Agreement e Help e Home logged in 23 e Home not logged in e Learner e Privacy Policy e Terms of Use e Useful Links 6 6 1 2 Qualifications Allows you to change the qualifications levels that appear as drop down selection boxes in the learner details and action details forms 6 6 2 Editing a Content Page Step 1 Click on Select a page to edit Manage Content Content Qualifications Select a page to edit drop down ds Please choose Edit content Step 2 Select the page Please choose that you would like to edit Accessibility Acknowledgements Case Studies Required ase Study 1 C
23. he Climbing Frame and check for any broken links Help View amend delete the contextual help 6 2 Users 6 2 1 Overview In the Users area you can e search for users e view a limited view of a user s profile e amend a user s permissions e amend user data e g union name teleohone number etc e create a user 11 6 2 2 Finding a user You can find a user by typing into the filter box shown below any part of their name email level role or union As soon as you starting typing into any one of the filter box areas you will see that the user list starts to filter the list of users Name Email Level Role Union 6 2 3 Viewing a user s details Simply click your mouse anywhere on the user s row of information Manage Users Name Email Level Role Union This will now open up the user s profile page MEN DEER Organisatons Content Data ns Heb Editing user Emma Pincott First name Emma Last name Pincott Union USDAW Employer Sector Please choose User Level UnionLearn Optional information Email address emma pincott dreamm co uk Initials Telephone 07766950311 Set password Confirm password Admin Approve Registrations Notify Registrations Theme Editor Reports Learner Admnistrator Learner Roles SIS A S Y E Save Cancel Delete User 12 6 2 4 User s Profile Page The user s profile page consists of the following information all of which can
24. hyperlinks anchors or email links from selected text Image manager Allows you to upload an image to the database and insert an image Image map El Inserts a hotspot on an image editor Flash manager a Allows you to upload a Flash file to the database and insert a Flash file Media manager ie Allows you to upload a Media file to the database and insert a Media file Insert table Fa Inserts a table Document al Allows you to upload a document to the database manager and insert a link to the document Insert code SES Allows you format selected text into a pre defined snippet style Insert symbol il Inserts a symbol W3c checker vac Check content to make sure it is accessible Full screen 9 Creates a full view editing area Bold B Makes selected text bold 2 Name Image What it does Italic I Makes selected text italicised Lane Underline U Makes selected text underlined Paragraph Style Styles selected text into h1 h2 h3 formats Paragraph St Zoom Zoom Zooms in and out of the editing area Numbered list Makes selected text into a numbered list Bulleted list Makes selected text into a bulleted list Indent ES Moves the selected text inwards Outdent Moves the selected text outwards Spell checker Checks for spelling mistakes 6 6 2 3 Editing a Content Page Hyperlink Manger Step 1 Select the text that you would like to LEE EE make a hyperlink from SEENEN ZF Design HTML Qy
25. i registered to use the site with Save Cancel 34 Appendix A Data Protection Policy Unionlearn which is part of the Trades Union Congress TUC has an overarching objective to help unions spread a lifelong learning message to members The TUC is registered as a data controller under the 1998 Data Protection Act the Act registration no Z8053646 Unionlearn recognises its legal obligation to comply with the Act It processes personal and sensitive personal data in order to achieve its goals and in particular to e Strengthen union capacity on learning by training and supporting over 23 000 union learning representatives and by supporting 250 000 learning opportunities each year e Provide effective union representation in the workplace by training union representatives and union professionals e Monitor and improve the effectiveness of Unionlearn Unionlearn collects and uses certain types of information about people with whom it deals These include union learning representatives learners union members current past and prospective employees and suppliers including providers Unionlearn fully endorses and adheres to the principles of the Act It has implemented data protection policies and procedures to help ensure that employees and union learning representatives treat personal information lawfully and correctly Steps have also been taken to ensure that employees and union learning representatives who manage and h
26. ibility for loss or damage of any nature that may arise from reliance on information contained in this website or in relation to the services that are described If you are using the website and notice what you believe to be a factual error please advise us 11 All links provided on this site are for the convenience of users Unionlearn accepts no liability or responsibility for the contents or availability of these sites nor does the existence of the link mean that unionlearn endorses the material that appears on the linked web site Unionlearn cannot guarantee that any links will work 12 Unionlearn does not accept responsibility for the performance of downloading software or the effect of downloading on any third party computer system Registration 13 To access and make full use of the Climbing Frame you will be required to register for the website 14 You may change or update your password or other details at any time via your account You promise that all information and details provided are true accurate and up to date in all respects and at all times 15 It is your sole responsibility to maintain the confidentiality of your password and that you are responsible for all activity that occurs under your username and password We will not be liable where your password is used by someone else You should notify us immediately 39 of any unauthorised use of your password and any breach of security as soon as you become
27. ing and Organising E Leaming an Learnin g for Leisure E Leaming fo F Learning with your union ES Logos ES Publ e L 1to10 of 1 Ins ancel Step 3 Click on the Select button E Upload Select x Remove Select x Remove Add Overwrite if file exists Max file size allowed 19 07 MB File extensions allowed gif xbm xpm png ief jpg j pe jpeg tiff tif rgb g3f xwd pict ppm pgm pbm pnm bmp res pcd cgm mil cal fif dsf cmx wi dwg dxf svf Upload Step 4 Navigate to and click on the file that you wish to upload 29 Step 5 Click Open Repeat steps 3 5 as necessary Step 6 Click Upload Step 7 You can then see a preview of your image plus you can also click on the Insert button at this point to add it to the content fe Open i 10 Ji TUC Web based climbi Content 3 Search Content M p El Recent Places Libraries Documents a dreamm adi Music a Personal El Pictures E Videos Organize v New folder Favorites dreamm library BZ Desktop Content de Downloads Mamas DN 0 Arrange by Folder y Date modif FM CFNewsletterlmage png 19 04 2010 1 Contact Us docx 19 04 2010 1 About Us docx 19 04 2010 El Welcome Page Text docx 19 04 2010 SU Acknowledgements Page docx 16 04 2010 1 Links Page docx 16 04 2010
28. merge Wi ULR Self Registration Learner Self Registration Organisation Transfer Wizard Merge this organisation with Please choose Please choose ACM Een Aegis AEP AA Edit Delete Edit Delete Edit Delete Accord Choose File No file chosen NO A ves NO Save Cancel b i A NB you will not receive a warning message to confirm that you want to merge the unions so please ensure that you absolutely sure that wish to merge a union before you use this option there is NO undo option 6 5 7 Creating a new Union Step 1 Click on Create new Union Manage Organisations Advance Step 2 Type in the name of the new Step 3 Click on the Create button e Step 4 Upload a logo and select Name whether to allow learners to ES Learner Login ULR Self Registration login and or ULRs Learners Learner Self Registration to self register Unions Employers Edit Delete Edit Delete Enter name for new union dreamm dreamm No file chosen NO NO NO 20 Step 5 Click the Save button 6 5 8 Editing an Employer Step 1 Step 2 Step 3 Step 3 Click on the Employers tab Click on Edit Amend the details as necessary Click on the Save button Unions Employers No employer at this time Other type below Valuation Office Agency Name Logo 6 5 9 Uploading an Employer Logo Step 1 Step 2 Step 3 Step 4 6
29. nion Education unionlearn Skills for Life ICT Supporting Learners Welcome to Learning Themes Themes Unpublished Higher Education HE Informal Adult Learning Learners with Disabilities Learning and Organising Learning with your Union Moving into Management Personal Development and Career Learning Themes VM GO Forums Useful Links My Notes Help Print Home Page e Climbing Frame is an interactive web based tool earning Reps to help support learners and promote ebsite for ULRs can be found here se the Learning Themes area to browse learning topics of interest and search for specific terms services and providers find useful information about how to help learners link to recommended resources including downloadable documents and a variety of useful websites se the Learner Management area to store information from sessions with learners Frame and an Action Plan for a learner produce a variety of customised and exportable reports Free materials for ULRs R Pending Registrations None at this time Welcome to the Climbing Frame Website provided by unionlearn It has been developed for Union P earning in the workplace A downloadable guide to the progress find courses and discover new opportunities create pathways for learning by developing a Climbing u SE nionlearn Q lea
30. ormation e we welcome and encourage individuals to inform us if they believe any of our information is inaccurate so that we can update our information sources accordingly v not kept for longer than necessary for the purposes for which it is held e we operate a retention policy to ensure that old or surplus personal data is removed from our records after a reasonable time vi processed in accordance with the rights of the individual concerned e we will seek to comply with individual requests and notices e we will provide data subject access to personal information in accordance with the Act e we will prevent processing in certain circumstances if requested e we will correct rectify block or erase information which is regarded as wrong information when notified vil kept securely to avoid accidental loss destruction or damage to personal data e we operate appropriate organisational and technical security arrangements in relation to all personal data we hold vill not transferred out of the European Economic Area EEA without appropriate safeguards e we recognise that personal data need to be treated with particular care in countries which do not have reciprocal data protection laws 36 e we will not transfer personal data outside the EEA without the individual s consent or suitable safeguards Please contact Stephen Russell at Congress House WC1B 3LS srussell tuc org uk if you have any questions or comments in r
31. rni unionlearn Home Learning Themes Learner Management ULR Reports Admin New challenges New skills New opportunities ng and careers advice service See all registrations requiring approval dream il design develop deliver view amp goals print all reports and information Main Navigation Links click on these to Learning Themes information about the Learning Themes Learner Management view add amp you re your information amp Climbing Frame actions Admin see all administration functions ULR Reports view amp Introduction text this will change from time to time giving you the have latest updates Bottom of the page View the terms A Conditions privacy information amp policy accessibility acknowledgement dreamiit design develop deliver 6 Administration Tab 6 1 Overview Admin When you click on the Admin tab Ei you will see the 8 options that are available to you A brief outline of each of the options has been provided below Admin Sub Tab Name Functionality Users View create amend delete users O Content View create amend delete editable content areas View create amend delete Qualifications drop down Data Import and export data bulk data Links View list of all the hyperlinks within t
32. sword This is the email address that you used when you first registered to use the Climbing Frame Step 3 Click the Send email button Forgot Password A new password will be sent to your email inbox and you will then be able to use this to access the Climbing Frame Once in the Climbing Frame you can then change your password to something more memorable 4 4 Forgotten your Password and Email If you have forgotten both your password and email please contact the unionlearn Climbing Frame team Email climbingframe tuc org uk or complete the Contact Form Forums Useful Links Help Print unionlearn Climbing SSS Frame Home AboutUs Contact Us Login or Register here gt Contact us unionlearn news Please let us know what you think of our website and use this area to ask us a question You can contact us via the online form below or alternatively you can email call or write 2 7 2010 How do you tell your boss to us using the following contact details that you have cancer 28 6 2010 Union reps boost Email Us apprenticeship numbers ae pay climbingframe tuc org uk 23 6 2010 Unionlearn celebrates record number of Call Us vocational qualifications 16 6 2010 Pick up the mantle on 020 7079 6934 green skills unionlearn tells Government Write to Us The Climbing Frame Team Unionlearn Congress House Great Russell Street London WC1B 3LS Case Studies We look forward to hearing from you an
33. te the user and therefore Are you sure you want to delete this user remove their access to the Climbing Cancel Frame 14 6 2 7 Creating a User Step 1 Click on the Create User bution Create User Step 2 Complete the User Profile data PE centers Dato is e Create user Employer Sector Please E User Level Please choose Optional information Email address Telephone Set password Confirm password Step 3 Click the Save button Save 6 3 Registrations 6 3 1 Overview In the Registrations area you can approve or deny and pending user registrations that have been received by users completing the online web based climbing frame registration form either as a ULR or self managed learner http climbingframe unionlearn org uk account register Users BREE Wel Organisations Help Registrations awaiting your approval Emma Pincott emma pincott com Type Learner Allow Paul Barrass paul barrass co uk Type ULR Allow Union Accord Employer No employer at this time Workplace None at this time Deny Union ATL Employer No employer at this time Workplace none Deny 6 3 2 Approving a Registration Step 1 Click on the Allow button 6 3 3 Declining a Registration Step 1 Click on the Deny button 6 4 Learners 6 4 1 Overview Deny In the Learners area you can view and amend whom each person is assigned to e g ULRs assigned to learners and vice versa
34. that appears when you click on a question mark button these appear next to each form item within the site to give the users guidance on what they are required to do e g type in their name select their highest qualification level 33 6 9 2 Editing Help Text Step 1 Click on Edit Context Help Input Name Help Title Help Body archiving an Archiving an action removes it from view Action Archived action on your Climbing Frame Completing an action changes it status completing an colour on the Climbing Frame from yellow Edit action to green A completed action will also be visible in the Achievements tab Action Completed Action completion Using the calendar select the date on Edit CompletionDate date which the Action was completed Enter a full description of the Action e g Action Description a tion what steps you need to undertake in Edit H order to achieve the action Enter any results outcomes or additional Action Details action details information that arose as a result of you Edit undertaking your Action Step 2 You can now change the title of Edit help for Action Archived the contextual help box and Help Title archiving an action also the main body of the Help Bady A rnea ao contextual help text Step 3 Click on the Save button Edit help for Login Email Help abc t login email Help Title login email a y 7 Type in the email address that you DEES dictador ripear secar GR A
35. use www climbingframe unionlearn org uk only for lawful purposes and in a way that does not infringe the rights of restrict of inhibit anyone else s use of enjoyment of www climbingframe unionlearn org uk Intellectual Property 6 Except where indicated otherwise the material on this website is copyright of unionlearn 7 Copyright also applies to all resources made available via the website including but not limited to html documents Word documents PDF documents and images Many of these 38 resources can clearly be identified as being copyright of a third party and authorisation to reproduce such material must be obtained from the copyright holders concerned 8 Photographs and personal stories used on this website depict real people The written permission from unionlearn must be obtained prior to the copying of this material Disclaimer 9 Unionlearn has made all reasonable efforts to ensure that all information provided through the Climbing Frame website is accurate current and informative However there may be inadvertent and occasional errors for which we apologise 10 The material that appears on this website is for general information purposes only While every care has been taken to ensure the accuracy currency reliability and completeness of the contents of this website no warranty is given as to the accuracy currency reliability and completeness of the information provided Unionlearn accepts no respons
36. y Climbing Frame user belonging to that specific union Learner Login Toggle button Allows ULRs to let learner s log into their TT T Lsap ULR Self Registration Toggle button Allows ULRs to register for the Climbing TT TT Geseis Learner Self Registration Toggle button Allows Learners to register for the N Siegen ecto 6 5 3 Editing a Union Step 1 Click on Edit Accord Edit Delete ACM Edit Delete Advance Edit Delete 18 Step 2 Amend the details as necessary Step 3 Click on the Save button Name Logo Learner Login ULR Self Registration Learner Self Registration 6 5 4 Uploading a Union Logo Step 1 Click on Edit Step 2 Click on Choose File Step 3 Locate the file on your PC and double click Step 4 Click Save 6 5 5 Deleting a Union Step 1 Click on Delete Step 2 Click OK to delete the union Accord ACM Advance Name Logo Learner Login ULR Self Registration Learner Self Registration Accord ACM Advance Accord No file chosen F NO B yes NO Edit Delete Edit Delete Accord No file chosen d KI A ves Fono Edit Delete Edit Delete Edit Delete e The page at http climbingframe unionlearn org u eim Are you sure you want to delete this union 19 6 5 6 Merging Unions Click on Edit Step 1 Accord ACM Advance Step 2 From the drop Edit Union Accord down list select Name an organisation Logo i th Learner Login o
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