EMTOC (Portal) Benutzerhandbuch
Contents
1. DUCT sceandsstensconasdanuteslenecaseudnasientomedatendaehcse RE oem selanseneatcanmaesovenczadtouncaetove 8 AS INSERTA NEW INGREDIENT sesiccsnstriairie E E EAA AE N eres 8 BEDT Bx STING INGREDIENTS seggre a AE E AA encuen E T 9 5 TOXICITY OF INDIVIDUAL INGREDIENTS ssssssssssecsiscstancsscusosseesessassssasineesessanaienusieatadsasasstossaesdesessestiesereaddssasandisessonseses 10 5 I SEARCH FOR INGREDIENTS sos ceaueeaieccuscae cecegtn ooo rice roto dieses 10 2 UPDATE WOK Oeics aden E E E tins sucietes aencesee E E E 10 2 UPLOAD OR DOCUMENTS ies dsd otitis 11 2 4 SHOW THE UPLOADED DOCUMENTS io 11 309 DELETE UPGELOAD DOCUMENTS ore 11 6 XME MASS UPLOAD sisi seiccnsnaizeasesnge onde saves alecese aledacesadeceascatecdsnaadvandseadeiabnasdesunacuinsedocefecabesatecedscadecusseaensedaeasetastenss 12 OL UPLOAD PROCEDURE sionista atidap iii tdi lirios 12 7 REPORT TOXICOLOGICAL DATA corria A AAA 14 Bi REPORTS oo a 15 8 1 REPORT OF LIST LAND 2 ANDTOX DATA ctra 15 DA UAD REPORT pe PU A En O A Un e 15 EMTOC user manual Version 1 3 dated April 2013 1 General 1 1 Call up the application Open a Web browser type https www emtoc eu manufacturers in the address bar and press ENTER Enter in the login screen the login data username password obtained from the Trust Center If the password is entered incorrectly three times your account will automatically be blocked In this case contact the Trust Center to reset your account Select the langu2. EANS VANILLA OLEORESIN VANILLIN VANILLIN PROPYLENE GLYCOL ACETAL VANILLYL ALCOHOL PUBLIC FILTER ADHESIV add ingredient add product HOOROAOAAARDAAARAARBAAaAaADA USER AT_Test AT_Test last login 11 02 2013 1 search for ingredients 2 navigation 3 search results list of ingredients You may search by name using wildcard characters or registration number of the ingredient The result shows the ingredients that meet the specified criteria The ingredient is incorporated into the mask by clicking on an ingredient name and click on Adoption To create a new ingredient you open the product in the relevant reporting year and click on Add ingredient Select an ingredient as described above Enter all other relevant data and click Save All fields must be filled except for changes 4 4 Edit existing ingredients To edit an existing ingredient open the product in the relevant reporting year and click on the appropriate ingredient Make the desired changes and click Save All fields except for changes must be filled The change history can be managed manually To do this a insert the change on the left of the date and b on the right the accompanying text and finish with clicking Save You can edit the change or delete it later To delete an entered change simply remove the text from the two fields and click Save EMTOC user manual Version 1 3 dated April 2013 5 Toxicity
3. HYL 2 CYCLOHEXEN 1 ON miha rcot 4 KETO ISOPHORONE mixture 5 METHYL 2 PHENYL 2 HEXENAL Cardiovascular toxicity mixture a 123456 Acute an subchronic inhalation studies mixture Reproductive amp developmental toxicity A mixture Addictive properties mixture CES Upload of toxdata Other Toxicological information mixture 0 Toxdata upload for ingredient 2 HEXEN 1 Ol 2H10 Inhaltsstoff Daten pdf y delete view toxdata report Upload zipped USER AT Test AT Test last login 11 02 2013 1 Search criteria for Ingredients 2 Ingredient List 3 Area to upload files 4 Tick box data 5 1 Search for ingredients To limit the list of ingredients specify the name and or the registration number of the ingredient In both cases the use of wildcard characters _ is possible The results of the search are displayed in the list of ingredients Ingredients for which files have already been uploaded are marked with a special icon B 5 2 Update Tickbox To update the availability of toxicological data of a known ingredient you select the ingredient and the appropriate reporting year and adjust the value type 1 new data available or 2 if older information is updated 0 no data 10 EMTOC user manual Version 1 3 dated April 2013 5 3 Upload of documents To report toxicologically relevant documents of an ingredient 1 choose the appropriate ingredients from the ingr
4. Upload zipped XML G la current state Data processing successfully finished 2 report state last report 28 01 2013 16 25 08 current report for year 2012 last toxdata report 11 02 2013 12 12 58 number of reported products 3 number of reported ingredients 1612 inconsistencies 2009 incomplete report 2010 no report 2011 incomplete report USER AT_Test AT Test last login 11 02 2013 Upload area Status area Summary of the last notification upload Mark the notification as final by clicking Final report AUNE 6 1 Upload procedure 1 Select the reporting year period 2 Data already reported for this period can be deleted by clicking delete previous uploads for the year 3 Upload the confirmation document signed document stating the accuracy of the uploaded data Use only zipped pdf files The ZIP file must contain only one pdf file and may not exceed a size of 100 KB 4 upload list 1 list including trade secrets Format required zipped xml file The ZIP file may contain only one XML file 5 upload list 2 list without trade secrets public list Format required zipped xml file The ZIP file may contain only one XML file 6 An automatic e mail message to the user confirms the successful upload if it was successful Important after all files have been successfully uploaded the annual notification must be marked as definitive See circle 4 This can only be done after all three files were u
5. age of the application red circle emtec 1 2 Permissions Logins are assigned by the Trust Center to every Reporting Party RP manufacturer importer and regulator The RP has only access to his own data the regulator has only access to the data submitted to his member state 1 3 Languages A special feature is the HTML element for the upload button The button text is automatically created depending on the language on the client and therefore cannot be translated into another language EMTOC user manual Version 1 3 dated April 2013 2 Start screen Via the start screen one can obtain access to the available documents and the two applications for data upload the Interactive web application and the XML bulk upload e Mm Ia C logout contact Impressum R IV Version 2 03 AT home interactive web XML bulk upload report te Active reporting timespan for the year 2012 from 01 06 2012 till 10 03 2013 Ma respite available documents interactive web XML bulk upload Here you can download documents hich help The interactive webapplicatioratfows you Here you can upload multipe Teports with you with the applications usermanuals and to edit products ingredients and a specificate XML data fomat specifications XSD XML schema describtion manufacturer data PO XML schema You will only need the X5D files o start application if you are yourself creating XML files for the start application upload and report
6. aster data of products 4 Navigation Depending on the nature of the list the product tree and the corresponding product ingredients are loaded The product tree shows the list of products and their ingredients for all open reporting years meaning all reporting years for which you can currently report products and ingredients 4 1 Create a new product To create a new product expand the appropriate reporting year and click on the link add product Enter all data and click Save All fields must be filled EMTOC user manual Version 1 3 dated April 2013 4 2 Edit an existing product To edit an existing product open the product in the relevant reporting year and make the desired changes Then click Save All fields must be filled 4 3 Insert a new ingredient e m te C logout contact Impressum RIVM uN Version 2 03 AT home interactive web XML bulk upload report gt UR gt lt a manufacturer data product data ingredients Active reporting timespan for the year 2012 from 01 06 2012 till 10 03 2013 No respite choice ingredient data add ingredient list including the buisness secrets HERE setect new ingredient 2201 FRESE toto burn a 7i amount igarroretten function Addictiveness enhancer A 2 ETHYL 3 METHOXY PYRA m Adhesive BEESWAX i PUBLIC FILTER ADHESIV add ingredient add product changes save delete Cs 1 Select the ingredient to be edited or create a ne
7. ded outside the reporting period when Annual Reporting is not possible e m te C logout contact Impressum RIVM Version 2 03 AT home interactive web XML bulk upload report S a annual report Active reporting timespan for the year 2012 from 01 06 2012 till 10 03 2013 No respite XML upload toxdata report O current state Data processing successfully finished report state last report 28 01 2013 16 25 08 current report for year 2012 last toxdata report 11 02 2013 12 12 58 number of reported products 43 number of reported ingredients 1612 inconsistencies 2009 incomplete report 2010 no report 2011 incomplete report USER AT_Test AT_Test last login 11 02 2013 1 Upload area 2 Status area 3 Report state Summary of actual reporting periods Toxicological data messages must be carried out immediately upon receipt of the appropriate information i e the reporting can also be done outside the actual reporting period As format to report toxicological data only ZIP files can be used which contain one XML file After a successful upload the user is informed by email about the upload 14 EMTOC user manual Version 1 3 dated April 2013 8 Reports Go to Report In this section the reports i e the uploaded data submitted by the RP are available for inspection control Reports are generated in PDF format or exported as CSV and access is limited to the Reporting party and
8. edient list 2 click on Browse and choose the file to be uploaded 3 click on Upload to complete the process Allowed upload format is ZIP files which may contain only one PDF file After a successful upload the user is informed by email about the upload PLEASE NOTE Documents can only be uploaded after the Tick box data have been filled and saved 5 4 Show the uploaded documents To view the toxicological documents which have previously been uploaded 1 select the ingredient of interest 2 select the document from the drop down list part 3 3 click View to read the document 5 5 Delete uploaded Documents To delete previously uploaded toxicological documents 1 select the ingredient of interest 2 select the document from the drop down list part 3 3 click Delete to remove the document 11 6 XML Mass upload Go to XML bulk upload The semi automatic upload of annual reports List 1 List 2 confirmation letter can be performed here including the files generated by the Tool NOTE not possible to upload data outside of the active reporting period see Section 3 e mtec logout contact Impressum RIVM y Version 2 03 AT home interactive web XML bulk upload report A toxdata report Active reporting timespan for the year 2012 from 01 06 2012 till 10 03 2013 No respite XML upload annual report report year 2012 v delete recent uploads for the year CoverLetter zip
9. emtoc O Y BUNDESMINISTERIUM e FUR GESUNDHEIT EMTOC site User Manual Author Dr Christian Weninger Version 1 3 April 2013 Most important changes of this new version The three documents list 1 list 2 and confirmation document can be uploaded in any order Confirmation mail after the upload of each of the 3 documents Upload is preliminary By ticking Final report in the upload screen the RP makes the upload definitive This is confirmed by a final e mail message Notification after closure of deadline can be applied to the local regulator After upload of ingredient data separate upload of toxicological data e g after deadline an confirmation mail be send to RP EMTOC user manual Version 1 3 dated April 2013 INDEX INDEX iarasi p e E PO II A 2 Ly GENERAL sisisuaparsscaaacsssacenasseneuseeveswssscsasuasascaawdseasadsusaeedeadsncwecausausdswedassweussdeuicuasessedeusacssseusnciasnsacudawapersudearasssosers 3 11 CALLIUP THE APPLICATION osas ainia 3 A o eceeaeeeeensteataseccuecnssteaneneersescas acooee 3 Ei A eo o nn e e 3 Zi START SCREEN iia 4 3 OUTSIDE REPORTING PERIOD cosas nana 5 SII NU S TOKER DATA osas 5 3 2 DOCUMENT UPLOAD ri 5 SS UABORATORY DATA aaa ideo 6 A PRODUCT DATA occitano AAA A AAA AAA AAA AAA AA 7 1 1 CREATE ANEW PRODUCT scott scumnctencaumsatcopesncesdsudanbstuesnsauenesabeouedoueseanneatetueenseunatianbeeneeashsdnadenbeleuemedmoanneakaeneaaunsed 7 A2 FOIT ANEXISTNG PRO
10. ing of ingredients CountryType csv 18 04 2012 DocumentType csv 18 04 2012 Function Type csv 18 04 2012 Plausis doc 18 04 2012 ProductType csv 18 04 2012 USER AT_Test AT_Test last login 1102207 Area 1 informative documents available to user can be downloaded Area 2 Interactive web application for manual upload Area 3 XML mass upload also to upload the XML files generated via the Tool Date of last login by the user ee ia A variety of documents messages is available about xml schemes instructions and help files which can be downloaded bye ach user Examples are gt User manuals e g for Excel2xml Tool gt Technical information and Instructions for data entry gt Specifications for XML Bulk Upload 3 Outside Reporting period The screenshot below appears if the user is outside of an active reporting period when upload except upload of Tox data is not possible The user can request the regulator to re open the active period e to allow you a user specific period in which data can be uploaded after formal closure of the reporting period e mtec logout contact Impressum RIV w Version 2 03 A1 home interactive web XML bulk upload report gt lt gt 5 No more reporting possible for the year 2012 3 1 Manufacturer data gt Click on Interactive web and base data Here you change the password advised not to change the contact e mail add
11. ink upload Only ZIP files can be uploaded and the ZIP file may contain only one PDF file After a successful upload the document appears in the list of uploaded documents and the user is notified of the upload by email gt Documents in the list can be displayed by clicking the icon 4 or be deleted by clicking the icon emtec logout contact Impressum RIVM _ 4 or AT home interactive web XML bulk upload report gt dr nanufacturer data product data ingredients Active reporting timespan for the year 2012 from 01 06 2012 till 10 03 2013 No respite manufacturer data documents document type Misc document upload Browse upload upload date 3 3 Laboratory data Each manufacturer maintains the list of private laboratories who test emissions like TNCO The laboratory data can be edited using the lab button followed by clicking Edit Delete or New emtec logout contact impressum RIVN w erven 2 0 home interactive web XML bulk upload report e MM gt La _ S gt a manufacturer data product data ingredients Active reporting timespan for the year 2012 from 01 06 2012 till 10 03 2013 No respite manufacturer data haces lat lab name gt postal code city y wm Labor Sigfried Sigfriedstrafe42 O 424 Sire 1 Laboratory data 2 Navigation gt Add a laboratory To create a new lab click on the link New Enter the appropriate informatio
12. local Regulator as well as the European Commission only Third parties may obtain access to evaluate the data but only under full responsibility of the Regulator or the European Commission For responsibilities in this case see EMTOC Instruction e m te C logout contact Impressum RIVM xs Version 2 03 AT home interactive web XML bulk upload report rn A gt Active reporting timespan for the year 2012 from 01 06 2012 till 10 03 2013 No respite report list 1 gt report year 2012 Zigarroretten gt display CSV Export list 1 Tm bumt phat A PYRADING ee Test igatorefen tobecco burnt pean Lee Araton 3 ratara FILTER SELWO DS ww evo aon WW 3 pe OMODU DYD s 4 PE ee USER AT_Test AT_Test last login 11 02 2013 1 Selection of Reports and selection criteria 2 Report area 3 Display as PDF or export as CSV 8 1 Report of List 1 and 2 and Tox data These two reports developed are based on the document Reporting on tobacco ingredients Practical Guide of the EU Commission from May 31 2007 and shows the confidential data list 1 public data list 2 and toxicological data according to the layouts for Table 1 information for regulators Appendix 1 To be selected are the reporting year and the product the displayed data refers only to the details of the manufacturer logged in and contains only his data 8 2 Upload report The Upload report contains all the messages that we
13. n and click Insert All fields must be filled gt Edit a laboratory To edit an existing laboratory select the appropriate laboratory from the list and click Edit Enter the appropriate information and click on Update All fields must be filled gt Delete a laboratory To delete an existing laboratory select the appropriate laboratory from the list and click Delete NOTE The laboratory can only be deleted if it is not already used i e used in previous years in the reporting of product data 4 Product data This part is the administration of products and their ingredients This menu item is not available outside an active period after deadline e m te C logout contact Impressum RIVA w Version 2 03 AT home interactive web XML bulk upload report gt 1 W manufacturer data product data ingredients Active reporting timespan for the year 2012 from 01 06 2012 till 10 03 2013 No respite choice product data Zigarroretten list including the buisness secrets w E 2012 product type cigarette E Zigarroretten Zigarroretten G features First Edition 2 ETHYL 3 METHOXY PYRA ead 4 BEESWAX nicotine yield 0 4 PUBLIC FILTER ADHESIV CO yield 5 Labor Sigfried 13 5 tobacco weight 10 3 lingredients edit delete insert gt add ingredient add product last login 11 02 2013 1 Select here the type of list public or confidential 2 Tree of product ingredient 3 M
14. of individual ingredients Goto Interactive web Supply here all known and available toxicological information about the ingredients e Mm te C logout contact Impressum RIVM _ Version 2 03 AT home interactive web XML bulk upload report A manufacturer data product data ingredients Active reporting timespan for the year 2012 from 01 06 2012 till 10 03 2013 No respite search for ingredients tickbox ingredients name Hex report year 2012 save registration number of the ingredient l G Unburnt ingredient search Status of unburnt ingredient Filtermatierial ingredients name Toxicological data on unburnt ingredient 0 2 0 HEXANDION For sinele ingredient 2 6 6 TRIMETHYLCYCLOHEXA 1 3 DIEN YL METHANAL we TE 2 BUTEN 1 ONE 1 2 6 6 TRIMETHYL 1 CYCLOHEXEN 1 YL 2E CA PES T Smoke ition T s _ 2 ETHYLHEXYL OLEATE tadas a E ei Dermal inhalation carcinogenicity Oy 2 HEXENOLSAURE Erans Cardiovascular toxicity O AI II ne DH Inhalation acute an subchronic studies Ir 2 METHYLCAPRONS URE Reprotoxicity amp developmental toxicity 0 3 17 1 3 BUTADIENYL 2 4 4 TRIMETHYLOYCLOHEX 2 EN 1 ONE Addictive properties te 3 5 5 TRIMETHYLCOYCLOHEX 2 ENON Other Tesicolseical informatia ra 3 HEXANONE For ingredient added in a mixture o 4 2 6 6 TRIMETHYLCYCLOHEX 1 ENYL BUT 2 EN 4 ONE ae 7 4 2 6 6 TRIMETHYLCYCLOHEXA 1 3 DIENYL BUT 2 EN 4 ONE BETA nici ate T 4 2 BUTENYLIDENE 3 5 5 TRIMET
15. ploaded successfully 12 EMTOC user manual Version 1 3 dated April 2013 Notes gt Point 3 One may choose the order of uploading the three files E g List 2 can also be uploaded before List 1 The report state area 3 summarizes the current status regarding the reporting periods gt The status area describes the progress of the uploads i e appropriate messages will give information about the presence or absence of error s in the xml file The upload can only be successfully completed after removal of all errors gt Before you have marked the upload as definitive you can adjust update correct each uploaded file gt Atany time all messages during the upload can be viewed via the upload report see Reports To effectuate correct upload of the data a All files have been uploaded successfully before the deadline b No inconsistencies are reported in area 3 c The user via the e mail address specified in the XML file is informed about the successful upload d The message from the user has been marked as definitive and the user RP has been informed via e mail about this This message is also copied to the regulator In addition the regulator considers the annual notification correct if data re submitted complete and the confirmation letter sent was contextually correct and signed 13 EMTOC user manual Version 1 3 dated April 2013 7 Report toxicological data Toxicological data can also be uploa
16. re displayed on the screen during data upload and serves to trace the performed uploads As search criteria one can use the Upload date for List 1 List 2 or toxicology report so that in PDF format a list is given with the appropriate messages 15
17. ress and other RP specific data The password must contain at least one numeric character one special character _ amp S 8 and a small letter and a minimum length of 10 characters gt Use EDIT and SAFE e m le C logout contact Impressum RIVM NA Version 2 03 AT home interactive web XML bulk upload report gt e Sle gt gt lt um manufacturer data product data ingredients Active reporting timespan for the year 2012 from 01 06 2012 till 10 03 2013 No respite manufacturer data base data documents lab base data mE mm A on AT Test email markus szumovski bmg gv at street 11 postal code 1 1 state Austria report country Austria Reporting for Test edit lt change password password verification save cancel lt USER AT_Test AT_Test last login 11 02 2013 3 2 Document upload 1 To upload a new document into the system select the document type laboratory detection verification other 2 Laboratory evidence for documents that serve as a certificate confirmation of the ability of a laboratory to test emissions e g TNCO i e accreditation Verification of documents which confirm the accuracy of the data upload see XML bulk upload 4 For other documents which do not fall into these two categories EMTOC user manual Version 1 3 dated April 2013 gt Select the document Browse button to be uploaded and click on the l
18. w ingredient by clicking Add ingredient 2 Selection of the ingredient for new entries see next screenshot or display of the ingredient in edit mode 3 Select the category and quantity in which the ingredient occurs 4 Specify select the function of ingredient s tick in multiple functions possible 5 Editable Change History 6 Navigation If you specify a new ingredient for a product by clicking Add ingredient you will have to select the new ingredient by clicking on select new ingredient The following screen shot explains the screen that now appears EMTOC user manual Version 1 3 dated April 2013 mte logout contact Impressum RIVM e y C Version 2 03 AT home interactive web XML bulk upload report _ gt sie n gt t gt lt manufacturer data product data ingredients Active reporting timespan for the year 2012 from 01 06 2012 till 10 03 2013 No respite choice ingredient data add ingredient list including the buisness secrets v nil registration number of the ingredient 2012 O search adoption cancel Zigarroretten 2 ETHYL 3 METHOXY PYRA BEESWAX DIMETHYLANTHRANILATE ETHYL ANTHRANILATE ETHYL VANILLIN ETHYL VANILLIN BETA D GLUCOPYRANOSIDE MANILLA MANILLA COPAL NATURAL RESIN METHYL n METHYLANTHRANILATE VANILLA VANILLA SPP G VANILLA ABSOLUTE VANILLA BEANS VANILLA BOURBON VANILLA EXTRACT VANILLA EXTRACT and or OLEORESIN and or ABSOLUTE and or B
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