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Container Labeling System™ User`s Manual

1. Manufacturers Manufacturer Drugs Drugs Users Concentration List Routes Printers Barcode Rules The Barcode Rules option is used to define Barcode parsing for the barcodes scanned on manufacturer s drug boxes and CLS printed barcodes In this configuration the administrative user can define barcode parsing rules according to Barcode Symbology Application Identifier and Barcode length Additionally the configuration enables the ability to set up Lot and Expiration Date if those values are available on the barcodes provided by the manufacturers The administrative user can create multiple barcode rules Note Only the Manufacturer Code field is mandatory for a barcode parsing rule 1 In the Manufacturer Code scan a Manufacturer Barcode on a selected drug box Note your CLS hand scanner must be configured with the programmed barcode configuration provided in CLS Technical Briefs provided with your hand scanner Please see the CLS software version 2 4 0 or higher Technical Brief for the DS9808 hand scanner or the CLS software version 2 4 0 or higher Technical Brief for the DS4208 HC hand scanner Note the barcode symbology is automatically detected by the hand scanner and identified on the Add Barcode Rules screen as shown below Additionally the barcode symbology identifier is added as a prefix to the barcode value 2 Using the mouse highlight the characters that define the Application Identifier and
2. Frinting x Container Code 1 Tallman Test Label Previews test test 1q 2 giL Lot 00041 Exp 201370101 Printer Quantity Label Printer ea Print Labels Calibrate Cancel Note Each print job submitted will include one blank label to be included at the end to allow for ease of separating the printed labels from the label stock It is recommended that the printed labels be separated by using the perforation on the label media and leaving the blank label connected to the label stock Exceptions If the Manufacturer Code scanned is pending for verification a message box will be displayed indicating that it is not yet approved for use If the user has user rights for Perform Verification Workflow they will be able to choose to verify the Verify the Manufacturer Code Print Container Label Manufacturer Code Barcode on Box Barcode Search 32358997655 Manual Search Manufacturer Code pending for verification Verify Manufacturer Code now Codonics Container Labeling System User s Manual Page 85 If the user decides to verify it a new window will appear asking for a username and password with permissions to Perform Verification Manufacturers Codes OC tondiem A Userria me Pasewiord If a valid username is entered with Perform Verification Workflow user rights then it will be possible to Approve or Reject the introduced Manufacturer Code In the event the user chooses
3. Route Default Printer Workflow Approval Codonics Container Labeling System User s Manual Page 71 40 HOW TO EDIT A DRUG In the main menu choose Manage then Drugs Gs Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units To edit a drug first select the drug from the list and click the Edit Drug button or double click on the desired drug Drugs ea ae Add Drug ContainePeeue Tallman Drug Concentration Drug 2 10016 Atropine 0 4 mg mL 10019 Diatrizoate 0 08 g mL Diatrizoate Meglumine 10015 e Ephedrine 5 mg mL 10007 EPINEPHrine Epinephrine 0 005 mg mL Lidocaine 10018 Esmolol 10 mg mL 10006 Fentanyl 50 mg mL 10020 Heparin 5000 Units 10012 Imipenem 250 mg Cilastatin 10013 Ketamine 10 mg mL 10009 Lidocaine 1 10010 Morphine 1 mg mL 10008 Propofol 1 10017 Rocuronium 10 mg mL 10011 Succinycholine 20 mg mL 10014 Vecuronium 1 mg mL v Codonics Container Labeling System User s Manual Page 72 Make the necessary changes and press the Save button or the Cancel button to cancel e Edit Drug Drug Container Code 30 Tallman Drug 1 Aspex Concentration of Drug 1 2 a Drug 2 optional Aspirin Concentration of Drug 2 0 1 ha mg L x Route INJECTABLE Default printer Flag Printer F Workflow Approval Drug Status Active J Inactive Ob
4. The installer iz ready to install CLS on your computer Click Next to start the installation Codonics Container Labeling System User s Manual Page 18 When the installation is complete click on the Close button CLS has been successtully installed Click Clase to exit Please use Windows Update to check for any critical updates to the WET Framework Cancel To access the application the icon will be available on your computer s desktop and on the Start menu Codonics Container Labeling System User s Manual Page 19 12 HOW TO RUN THE APPLICATION FOR THE FIRST TIME e To run the application double click on the icon on the desktop or select from the Start menu License When starting the application for the first time a license will be required to activate the CLS Note the license that is provided to activate your CLS software is workstation specific Please ensure that the application is installed on the specific workstation or workstations that will utilize the Container Labeling System software A license cannot be transferred to another workstation Enter the requested information in the fields displayed with the given information O cis X Distributor Code i Site Name Language File Language in Use i License i Please copy and paste your key into an email with the subject line of CLS License Request and include your site name and dist
5. 4 With the mouse click and drag to select the characters that define the Month and press the F4 key on the keyboard 6 Edit Manufacture Manufacturer Name Manufacturer ID TET Manufacturer Name Abbott Laboratories Manufacturer Status Active Inactive E iam oe REE BEF Barcode Mask for Lot and Expiration Date Sel Position Length F4 Month 09 F5 Year ER Save HOU BOO Clear Mask Cancel 5 With the mouse click and drag to select the characters that define the Year and press the F5 key on the keyboard Edit Manufacturer Manufacturer Name Manufacturer ID Manufacturer Name Abbott Laboratories Manufacturer Status Active Inactive Barcode Mask for Lot and Expiration Date E REEF BEE Eee REH E PO TE EE EF en 4 SE tt Se Start Position Length F4 Month 09 To save the changes click the Save button and you will return to the Edit Manufacturer window Note The manufacturer barcode parsing does not interact in any way with the barcode parsing based on the Barcode Parsing Rules The Manufacturer Barcode Mask is optional and is only used when the manufacturer provides a specific structure to include lot and expiration date data in the box s barcode Codonics Container Labeling System User s Manual Page 70 39 HOW TO ADD A NEW DRUG TO CLS In the main menu choose Manage
6. Concentration Unit Routes Printers User Password To add a new route fill in the Route field and press the Add button Routes X Route Routes gt INJECTABLE Delete When you ve finished adding Routes press the Close button Codonics Container Labeling System User s Manual Page 47 25 HOW TO EDIT ROUTES In the main menu choose Manage then Routes wil Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Unit Routes Printers User Password To edit an existing route double click the desired route and modify it as needed Routes X Route Gs Routes When you ve finished editing press the Close button Codonics Container Labeling System User s Manual Page 48 26 HOW TO DELETE ROUTES In the main menu choose Manage then Routes wil Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Routes Printers User Password To delete click the desired route and press the Delete button Routes Route Routes When you ve finished deleting Routes press the Close button Codonics Container Labeling System User s Manual Page 49 27 HOW TO ADD BARCODE RULES In the main menu choose Manage then Barcode Rules
7. 74298051 Novartis 74297732 Pzifer 74290381 Roche 88976128888 Wynn Select Cancel Now click on the Add button to bring the Add Manufacturer Drugs window to select the drug to be associated to the select manufacturer Note The drugs already associated to this manufacturer appear in the list below Manufacturer Drugs REA Manufacturer ID 74290814 Select Manufacturer Manufacturer Name a B Braun Manufacturer Drugs Manufacturer Code Container Code Tallman Drug Concentration Verification Status 123 10014 Vecuronium 1 mg mL Pending Codonics Container Labeling System User s Manual Page 77 Choose the drug from the list and enter a Manufacturer Code by barcode scanning the manufacturer box s barcode Enter the appropriate number of drug containers that are supplied in the manufacturer s box in the Box Quantity field G add Manufacturer Drugs SETIA Drugs Container Code Tallman Succinycholine 20 mg mL Imipenem 250 mg Ketamine 10 mg mL ePHEDrine Ephedrine 5 mg mL Atropine Esmolol 10 mg mL Diatrizoate 0 08 g mL Manufacturer Manufacturer ID Manufacturer Name Manufacturer Code Scan Barcode on Boxi 124851876 Box Quantity 10 e To save click on the Add button Ll 5 Drug registered successfully Codonics Container Labeling System User s Manual Page 78 43 HOW TO EDIT MANUFACTURER DRUGS ASSOCIATIONS
8. Please study the information in the section carefully before using these functions Warning Use of the functions described in this section can result in duplicate Container IDs WARNING Overview of Editing the Container ID Format The CLS can be set up to produce unique Container IDs that conform to a specific format The Container ID Format includes an Application Identifier a Fixed ID and a total Container ID Length Once the Container ID Length is set the CLS will not allow the length to be changed without deleting the entire Container ID database The Application Identifier and Fixed ID number can be changed but should be done so using EXTREME CAUTION The Fixed ID is often used in Hospitals systems with multiple locations that are labeling drugs Assigning a unique Fixed ID number to each location using the CLS allows Container IDs to be created that will not conflict with other sites This can be useful if multiple locations are exchanging drugs that were labeled on different CLS systems Changing the Fixed ID format at a location may cause a conflict with another location if the same Fixed ID is already in use EXAMPLE If Location A is using Fixed ID 3333 and the current Container ID is 333300000001 and Location B is using Fixed ID 4444 and the current Container ID is 444400000001 then changing Location A from Fixed ID 3333 to 4444 will result in the same Container ID being issued by two different CLS systems Different drugs labele
9. Q cis Label Manage Settings Logs Export About Logout Manufacturer Drugs Drugs Users Manufacturers To delete associations of drugs associated to a manufacturer first select the desired manufacturer with the Select Manufacturer button Manufacturer Drugs Manufacturer Manufacturer ID Manufacturer Name Manufacturer Drugs Manufacturer Code Container Code Tallman Codonics Container Labeling System User s Manual Page 81 Double click the desired manufacturer re Manufacturers ae Manufacturer ID Manufacturer Mame Active 0061697421 Naera 3745JJ212 Johnson amp Johnson 43455118 Novartis Cancel Now select it and press the Delete button Manufacturer Drugs ap a Manufacturer Manufacturer ID cr 74290811 7 Select Manufacturer Manufacturer Name Select Manufacturer B Braun Manufacturer Drugs VN Container Code Tallman Drug Concentration Verification Status 1 WF 10014 Vecuronium 1 mg mL Pending Add Edit Delete Codonics Container Labeling System User s Manual Page 82 45 HOW TO PRINT A CONTAINER LABEL In the main menu choose Label then Print Container Labels cs Label Manage Settings Logs Export About Logout eae a Print Container Labels Verify Container Code Verity Manufacturer lode You can print labels by scanning the Manufacturer Barcode on the box or by a manual search of the drug descript
10. then Drugs Ocs Label Manage Settings Logs Export About Logout bi Manufacturers Manufacturer Drugs Drugs Users Concentration Units To add a new drug fill in the Container Code or click on the Auto Assign button icon to give a system generated unique ID based upon the System settings for Container ID Formatting The Auto Assign gets the last Container Code auto assigned or manual assigned and increments by one Note If you manually enter a Container Code with the maximum permitted number of digits based upon your system setting configuration See How to Configure System Settings the Auto Assign will not have any additional numbers to automatically assign If desired fill the Tallman field for the drug Enter a description in the Drug 1 field select its Concentration Value and Concentration Units Route and a Default Printer The Workflow Approval configuration requires administrative approval for each print job for the drug labels Only the Container Code Drug 1 Concentration Value and Concentration Unit fields are required Note Drug 1 field has a maximum length of 30 characters when Drug 2 field is empty Drug 1 field has a maximum length of 15 characters when Drug 2 field is not empty To save click the Add button 6 Drugs ae Add Drug Edt Drug Container Code Tallman Drug 1 Concentration of Drug 1 x Drug 2 optional Concentration of Drug 2 optional
11. 39 Code 32 2222222 E Test Barcode Parsing Manufacturer Code Scan Barcode on Box Application Identifier Manufacturer Code Expiration Date Lot gt Af Codonics Container Labeling System User s Manual Page 56 The Edit Barcode Rule window will be opened Change the rule s state to Inactive and apply the changes by pressing the Save button Edit Barcode Rule Barcode Mask Manufacturer Code Scan Barcode on Box 1234567890L123456011020 F3 Manufacturer Code 1234567890 Format Wii F4 Expiration Date L12345 F5 Lot 011020 Barcode Rule Status O Active O Codonics Container Labeling System User s Manual Care L T T T Start Position Length 1 10 11 6 18 6 Clear Mask Cancel Page 57 30 HOW TO TEST BARCODE PARSING In the main menu choose Manage then Barcode Rules Ocas Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration List Routes Printers To test a barcode parsing rule go to Edit Barcode Rule tab and scan a barcode in Manufacturer Code text box The barcode will be parsed and the respective text boxes will display the data per the configured barcode rule The rule used for the parsing will be highlighted in the grid Barcode Rules Barcode Rule Active Code 39 Code 32 TETTETETT O Code 39 Code 32 nOi oi OTO E Code 39
12. Code 32 355 e Code 39 Code 32 884577 eei Test Barcode Parsing Manufacturer Code Scan Barcode on Box BAD135790L45670061215 Application Identifier Manufacturer Code Expiration Date 13579 Osis Edit Barcode Rule L4567 Codonics Container Labeling System User s Manual Page 58 31 HOW TO ADD A PRINTER In the main menu choose Manage then Printers DE Label Manage settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Routes Printers User Password printers X Add Printer Edit Printer Windows Printer Name Printer Description Default Label Layout Flag Neck Windows Printer Name Enter the same name of the printer configured in Microsoft Windows Printer Description Enter a description clear enough to distinguish which printer and label is associated NOTE You can add the multiple printers with different layouts The printer description must be unique in the example as shown below Two physical printers amp 3 virtual printers o Windows Printer Names Zebral and Zebra2 o CLS Printer Descriptions Zebral Round Zebral Rectangle and Zebra2 Flag o Default Label Layouts Round Bottom Rectangle Seam and Flag Neck respectively to CLS Printer Descriptions Codonics Container Labeling System User s Manual Page 59 Choosing the label layout There are three kinds of label layouts ava
13. In the main menu choose Manage then Manufacturer Drugs Q cis Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users To edit associations of drugs to a manufacturer first select the desired manufacturer with the Select Manufacturer A button Manufacturer Drugs Manufacturer Manufacturer ID Manufacturer Name zi Tallman Dru Codonics Container Labeling System User s Manual Page 79 Double click the desired manufacturer 6 Manufacturers x Manufacturer ID Manufacturer Name AstraZeneca Johnson amp Johnson Novartis Now double click the desired drug or select it and press the Edit button Manufacturer Drugs x Manufacturer Manufacturer ID pa Select Manufacturer Manufacturer Name s i Manufacturer Drugs Manufacturer Code Container Code Tallman Drug Concentration Verification Status Add Delete Make the necessary changes and press the Save button Close button to cancel Gee Drug B X Manufacturer Name Manufacturer ID Manufacturer Name Tallman HEPARIN Manufacturer Drug Heparii Concentration 00 IU Manufacturer Code 4030539043144 Box Quantity 1 Close Codonics Container Labeling System User s Manual Page 80 44 HOW TO DELETE MANUFACTURER DRUGS ASSOCIATIONS In the main menu choose Manage then Manufacturer Drugs
14. by sending email to Email info codonics com Please include your postal mailing address and telephone number in the email message Basic product information is returned via email Complete product literature is sent by postal mail 4 INDICATIONS FOR USE The Codonics Container Labeling System CLS integrates software and hardware to provide site management over the labeling of medication vials for identification purposes under pharmacy control CLS is a pharmacy level system tool that aids in the production inventory site identification of parental vial medications Site specified UDI are in addition to manufacturer vial labeling and do not obscure original vial labeling in any way CLS labels added to vials assist in site tracking inventory management and identification of medications purchased and approved for distribution within the institution CLS barcodes are configured to meet industry symbology standards for easy integration with devices that read machine readable codes The product is not a medical device and the PC computer barcode scanner and printer components are marked by the original manufacturer for their intended use installation environments and WEEE disposal instructions CLS is not to be placed in a patient care area 5 CONTAINER LABELING SYSTEM COMPONENTS The Codonics Container Labeling System CLS is comprised of software hardware and label media The software includes the following features which are detailed
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16. to be applied into the license field to activate your CLS OK Cancel Codonics Container Labeling System User s Manual Page 21 The application key will be generated and displayed in the Key field as arg Distributor Code Site Name Language File Language in Use rsuasassacssessesasssessesaassecsvenssssesaesvassesnssasssessvessesaussessesseeneensssaeseessessessesaesseeneesessasseesTessessesaeTTessey Key RVIwihJMSpvTSUV98 OPF pfKNDNmuBDWAomLhwJbM cPlskKIVKGZWHpeJNpxxPUclaIOuuaZO2KScAMXJH202Rn1 KPI AsUePYS3VY vIZcqxIbxaqBOOhLor7 VV qaCcEDyvrsSrPefVO9IOMIOA SR KAxR7 bzmmawucecu C28vW CyeHOtNxkreRLHNI p rGFucpqsGMkrMgdileSUeTdxnbDB80 nHgOsOwllmCHIAKI pm h5rvithtp6G6qMb Cw p DtGNLni 8UKURAaTO License Please copy and paste your key into an email with the subject line of CLS License Request and include your site name and distributor name and send it to clssupport codonics com A license will be emailed to you within the next 24 hours to be applied into the license field to activate your CLS OK Cancel To request the License for activating your system please copy the key and paste it into an email with the subject line CLS License Request and send it to clssupport codonics com Please include your distributor name and site name in the email A response will be sent within 24 hours When you receive the email with the License copy and paste it into t
17. to reject the Manufacturer Code it will not be available to print labels If the user Approves the Manufacturer Code then the window will close and the process will continue verity _ x Manufacturer Code 1234567890 Manufacturer ID 1 Manufacturer Name Container ID Tallman Internal Item Concentration Internal Itern 2 Concentration 2 g Route Intramuscular Created By alex Created On 31 10 2011 10 09 39 Verification Status Select One Approved In Use Confirm Verification Status Rejected Codonics Container Labeling System User s Manual Page 86 If the manufacturer of this container has Lot and Expiration Date configured in a Barcode Mask the barcode can be scanned in this screen to verify the information Print Container Label Manufacturer Code Barcode on Box Barcode Search 458712 x Manual Search Manufacturer ID Manufacturer Name Container Code 10013 Tallman Drug 1 Lotand Expiraton Date X Concentration of Drug 1 Read Lot and Expiraton Date from Manufacturer Code Drug 2 Concentration of Drug 2 Route Lot and Expiration Date Lot Expiration Date July 2013 Sun Mon Tue Wed Thu Fri Sat 1 4 7 8 9 10 11 12 13 14 15 16 17 GEM 19 20 21 22 23 24 25 26 27 28 29 30 31 C _ Today 7 18 2013 Confirm and Print Container Labels This will check the expiration date of the container If the containe
18. to verify To start the verification process please scan a manufacturer s barcode from one of the listed pending codes Note You should have the manufacturer box and container available for review in order to properly verify the manufacturer code and container OD erty _ E After scanning a Manufacturer Barcode the following window appears and the user will have the option to Approve or Reject Codonics Container Labeling System User s Manual Page 93 To confirm the option made click on the button Confirm Verification Status verity _ x Manufacturer Code 1234567890 Manufacturer ID 1 Manufacturer Name Container ID Tallman Internal Item Concentration Internal Iter 2 Concentration 2 g Route Intramuscular Created By alex Created On 31 10 2011 10 09 39 Verification Status Select One Approved In Use erification Rejected CLS informs that the action was successful E s ll Verification Status edited successfully Approving or Rejecting the Manufacturer Code will update the pending list on the Verify Manufacturer Barcode Window verity a e Manufacturer Code Barcode on Box Pending Manufacturer ID Manufacturer Manufacturer Code Container Code Tallman Concentration Created By Edited By If approved you can now print the labels Codonics Container Labeling System User s Manual Page 94 48 HOW TO ANALYZE THE LOGS In the main menu cho
19. 0 Morphine 1 mg mL 10008 Propofol 1 10017 Rocuronium 10 mg mL 10011 Succinycholine 20 mg mL 10014 Vecuronium 1 mg mL v Codonics Container Labeling System User s Manual Page 88 Double click the desired drug to select it G print Container Label oo Enter Drug Barcode Search Manual Search Morphine Manufacturer ID Manufacturer Name Container Code 10010 Tallman Drug 1 Morphine Concentration of Drug 1 1 mg mL Drug 2 Concentration of Drug 2 Route INJECTABLE Lot and Expiration Date Lot Expiration Date Sun Mon Tue Wed Thu Fri Sat fd 2 2 SG 7 3 AG Al wa 14 15 16 17 EE i9 20 21 22 23 24 25 2 27 28 29 30 31 Today 7 18 2013 Confirm and Print Container Labels You can associate at this point the selected drug to a manufacturer by clicking on the Find Manufacturer button where the list of manufacturers appears Manufacturers X Manufacturer ID Manufacturer Name Active 40 JHC 3 Pfizer Ltd x 7 Solvay Healthcare z 9 Space Medicals v 8 Univar Select Cancel Select the desired manufacturer and press the Select button or double click it Codonics Container Labeling System User s Manual Page 89 Confirm the information displayed and press the Confirm and Print Container Labels button Print Container Label cr oe Enter Drug Barcode Search P Morphina a Manu
20. 120 CLS Documentos Testes 2012 02 09 C152 BD DB mdb i Correct Database structure Save Configuration Cancel Codonics Container Labeling System User s Manual Page 14 If validation process completes successfully the Update button is available Press the Update button to update the application System X Import database Database Path pandora Share Projectos Codonics 1 120 CLS Documentos _Testes 2012 02 09 CLS2 BD DE mdb Save Configuration Cancel Press the OK button after update process is finished System Import database Database Path ypandora Share Projectos Codonics 1 120 CLS Documentos _Testes 201202 09 CLS2 BD DE mdb Save Configuration Cancel Press the Save Configuration button after update process is finished Codonics Container Labeling System User s Manual Page 15 Systemi amp X Export Settings File Path CLS Export tal Database Settings Database Path CG CLS BD DEB mdb Gal Test Connection CLS Settings CLS Description Save Configuration Cancel Note If the wrong backup file is selected Incorrect Database version message is prompted Incorrect Database version Codonics Container Labeling System User s Manual Page 16 11 HOW TO INSTALL CLS This chapter explains how to install the CLS on your computers The following minimum system standards are required for
21. CLS Associated data includes a container code drug name Tallman spelling concentration value concentration units and route Manufacturer Drugs A CLS association of a specific drug as supplied by a specific manufacturer Codonics Container Labeling System User s Manual Page 6 Manufacturer IDs The value assigned to a manufacturer as defined by your hospital Manufacturer Codes Barcodes The barcode value printed on a manufacturer s box of drug containers Container Code The ID value entered or system assigned to uniquely identify a drug type by container Concentrations The values and units that are defined to a container s drug Routes The intended delivery method type of the container s drug to a patient Labels Labels are printed labels by the CLS printer for application to drug containers Labels are available in three die cut shapes Flag Neck intended to be wrapped around and adhered to the neck of a container Rectangular Seam intended to be applied and adhered to the side of a container Round Bottom intended to be applied and adhered to the bottom of a container Events Details of actions and activities as performed in the CLS for an administrator to review Codonics Container Labeling System User s Manual Page 7 8 OVERVIEW OF CONTAINER ID FORMATTING FOR DRUG CONTAINERS The Container ID Formatting configuration should be carefully considered prior to the start of the utilization
22. DRUG CONTAINERS ccccecees 8 9 OVERVIEW OF DATABASE CREATION FOR MASTER CLS DATA 2 ccccccccccccccccccccccees 9 10 HHOW TOAUIPGRA DE CIS ii ebscbectocesideh Zerccsscccacwasstessbocteccsecescsnccencsavades ease a a 11 POE Backup the Data ase ada hess eats lanl a nals d cadens a a a law at Saeh daa deal Deana Taira t sedate tualad ss 1 LOZ MTP aE asa ia ses at hoods nce a eat eaten a ACOR cos howls arses a a aucet Aa aeons 2 WO SRE relearn Gal DS col lc 2 Ree enees eeeeere nna PENT TRON On BPE ts vm A SUN CIEN EES TONE N TUNtrr ta OT Pee eT Ten VeUEyeT Tere TT NREL Cr Ter 12 PHAM ewe GIES hy Cr SiON scat oes haces sere baveceatsehe NNS 12 WS Update Cae Heei onr a EN atonal manent cance laumucntiaueaas 12 LOS ITmpornr Databas ien E a a 12 UD THO TOlTNS FA iC ES soasss seleaketcctenessevewadeleabeussisnseass Tas Geecsswaded se vestoueds ceded sa vas Gousacveded ee susVeusdeuededercecdeveasseoes 17 MVS Cet UU coo ns Siac erected cheat a EEE ENE Based re ut Seated E haere teed a dS 17 12 HOW TO RUN THE APPLICATION FOR THE FIRST TIME 2 ccccccccccccccccccccccccccccccees 20 IES eres O eee ener ne Or Te eRe E TENS CORT Ea TTR TU TEST MESS TOR AA weUeNe TNE To TON MT TENT TET Teter USP y TINT TI TTC IT Sa0T aT nT RSET Ten y TtreS Teer ety Te 20 13 HOW TO CONFIGURE SYSTEM SETTINGS cccccccccccccccccccccccccccccccccccccccccccccccccccccccccccces 24 GM all Ut bss perccatges aces
23. Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Routes Crintars To delete a concentration value click the desired value and press the Delete button re Concentrations x Concentration Values EEEE Units Concentration Value Concentration Values gt n 7 1 400000 1 50000 0 01 0 1 0 001 1 0 002 0 02 2 0 2 When yov ve finished deleting values press the Close button Codonics Container Labeling System User s Manual Page 43 21 HOW TO ADD CONCENTRATION UNITS In the main menu choose Manage then Concentration Units Note The CLS is pre populated with a default set of concentration units cis Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Routes Crintars To add a new concentration unit select the Concentration Units tab fill in the Concentration Unit field and press the Add button concentrations el Concentration Values ncentration Uts Concentration Unit Concentration Units b g g g g L g ml Gfunit Iu IU L IU mL K KIU K Units Delete When yov ve finished adding units press the Close button Codonics Container Labeling System User s Manual Page 44 22 HOW TO EDIT CONCENTRATION UN
24. ITS In the main menu choose Manage then Concentration Units cs Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Routes DCrintars To edit an existing concentration unit double click the desired unit and modify it as needed 6 Concentrations O N M x Concentration Values U ts Concentration Unit Concentration Units g mL IU IU L IU mL K KIU K Units KIU M KIU M Units When yov ve finished editing units press the Close button Codonics Container Labeling System User s Manual Page 45 23 HOW TO DELETE CONCENTRATION UNITS In the main menu choose Manage then Concentration Units cs settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Routes Drintars To delete a concentration unit click the desired unit and press the Delete button Concentrations gt PX Concentration Values D its l Concentration Unit Concentration Units g ml Gfunit IU IU L IU mL K KIU K Units J When you ve finished deleting units press the Close button Codonics Container Labeling System User s Manual Page 46 24 HOW TO ADD ROUTES In the main menu choose Manage then Routes wil Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users
25. Rast Codonics Container Labeling System User s Manual Page 91 46 HOWTO VERIFY A CONTAINER CODE To check all information on a printed label go to the main menu choose Label then Verify Container Code cs Label Manage Settings Logs Export About Logout Print Container Labels Werify Container Code Verity Manufacturer Code Using your barcode scanner scan the barcode on the CLS printed label Ci test z t Check the data displayed on screen Verify a a Scan Container Barcode COB000000001 00081 7130903103333 OK Container Code 10008 Tallman Drug 1 Propofol Concentration of Drug 1 1 Drug 2 Concentration of Drug 2 Route INJECTABLE Lot 3333 Expiration Date 2013 09 03 Lot and Expiration Date Lot Expiration Date Username Date 3333 2013 09 03 admini 7 1 2013 8 11 15 AM Codonics Container Labeling System User s Manual Page 92 47 HOW TO VERIFY A MANUFACTURER CODE cis Label Manage Settings Logs Export About Logout ap an f Print Container Labels j Verity Container Code Werify Manufacturer Code If the Verification Workflow is selected in the System Settings this option allows the user to scan a Manufacturer Code that is pending for Approval and for user convenience there is a list of Manufacturer Codes that are pending Approval The list of Containers is for reference only as you are not able to manually select a container
26. Settings Verification Workflow Box Quantity Editable on Printing Lat andl Expiration Date Mandatory Save Configuration Cancel Codonics Container Labeling System User s Manual Page 26 Container ID Formatting The Container ID Formatting for the Container Labeling System may be edited or deleted Please ensure that you fully read and understand the information below prior to editing or deleting your container ID formatting WARNING Changing the Container ID Format and Database The CLS is designed to ensure that each new drug added to the system is associated with a unique Container ID CLS will not allow duplicate Container IDs to exist in the database This is an important feature for the safe operation of the CLS Many devices and applications that use drugs labeled by the CLS rely on each drug having a unique Container ID Because having a unique Container ID associated with each drug is so important this section of the User s Manual describes some HIGH RISK functions of CLS that can cause duplicate Container IDs to be assigned to drugs The functions described in this section should only be used by experienced administrators who fully understand the operation of the CLS and the implications of changing the Container ID Format or deleting the database The CLS provides two special functions to Edit Container ID Format and Delete the Container ID database These functions should only be used when no other options are available
27. TWORK In Windows Explorer create in a shared folder on the network a folder for the exports and a folder to accommodate the database Copy the database you want to use to this folder In CLS in the main menu choose Settings then System cis Label Manage Settings Logs Export About Logout Here you should change the File Path to the export folder you just created and the Database Path to the database you just copied System Taaa General Parameters Export Settings File Path Weandorasshare ClS Export E Database Settings Database Path VWPandorayshareyclsyBOYDe mdb E Test Connection CLS Settings CLS Description Save Configuration Cancel Repeat the same process in all the CLS clients that are going to share this database Codonics Container Labeling System User s Manual Page 98 51 HOW TO SECURE YOUR CLS Backup Your CLS data should be backed up as often as possible ideally after every major session on your PC Put your CLS folder defined in the installation in your backup list In the event of a serious system crash you can usually restore the operating system and programs that you use but your CLS data may be irreplaceable There are dozens of programs available to help you to make backups They vary in price but most have the same basic features you create a list of the files and folders you want to back up and decide whether you want to save the registry entries You can either
28. a CODONICS We bring the future into focus Container Labeling System Manufactured for Codonics Inc by BIQ Consultores de Engenharia e Gestao Industrial Lda User s Manual August 29 2013 Version 2 4 0 Codonics Inc 17991 Englewood Drive Middleburg Heights OH 44130 USA 1 440 243 1198 Phone 1 440 243 1334 Fax Email info codonics com www codonics com Codonics Container Labeling System CLS User s Manual Copyright 2012 2013 by Codonics Inc All rights reserved worldwide Part number 905 070 401 No part of this document may be copied or reproduced in any form by any means without prior written consent of Codonics Inc 17991 Englewood Dr Middleburg Heights Ohio 44130 USA Although every effort has been made to ensure the accuracy of this document Codonics Inc assumes no responsibility for any errors that may appear Codonics Inc makes no commitment to update nor to keep current the information contained in this document Codonics the Codonics logo and We bring the future into focus are registered trademarks and Container Labeling System is a trademark of Codonics Inc Windows is a registered trademark of Microsoft Corporation in the United States and or other countries Intel Core is a trademark of Intel Corporation in the U S and other countries Athlon is a trademark of AMD Corporation in the U S and other countries Motorola is a trademark of Motorola Corporation in the U S an
29. acy Manufacturer Drugs An association that connects a specific manufacturer to a specific drug for utilization in your hospital s pharmacy It is recommended that the database entry process occur in the order of the terminology outlined above which is Manufacturers followed by Drugs and completed with Manufacturer Drugs Database entry is only available to users that are granted with rights of the Administrative group Please see the User Group permissions table Entering information into your CLS database for Manufacturers is the process for managing specific companies or laboratories that your hospital procures drugs from for your pharmacy This can be accomplished by entering the data based upon lists of Manufacturers that you have available from your hospital s information system or inventory management systems as well as the physical boxes of drugs inventoried in your pharmacy Please refer to the How to Add Manufacturers section of this manual for the details of the data entry process Entering information in your CLS database for Drugs is the process for managing specific drugs that your hospital procures for your pharmacy This can be accomplished by entering the data based upon lists of Drugs that you have available for your hospital s information system or inventory management systems as well as the physical boxes of drugs inventoried in your pharmacy Please refer to the How to Add a Drug section of this manual for the
30. administrator manager technician operator Each user account created is granted permissions in the system by being assigned to one of the four group types System Workflow Print Configuration Approval Container Administrator Workflow Approval An administrative or managerial workflow process of the CLS allows for the quality assurance review of confirming a technician s or operator s label selection prior to the labels being printed This optionally enabled verification as assigned at the Drug record will require authorized Workflow Approval users to review the containers to be labeled and the label intended to be printed Authorized users with Workflow Approval will enter their user name and password to approve the label printing or cancel the pending system request if a selection error occurred by the technician or operator Verification Workflow An administrative workflow process of the CLS which allows for quality assurance review for confirming the configuration of specific container codes to manufacturer codes This optionally enabled verification will provide a CLS to have a double check confirmation process prior to releasing each specific association of a container code to a manufacturer code into an in use production state Manufacturers The name of the companies or laboratories that will be managed in the CLS as providers of drugs used in the hospital s pharmacy Drugs Drugs that will be tracked in the
31. ailable in system to be used if rejected it won t be available for use to print labels This procedure is later explained in the section named HOW TO VERIFY A MANUFACTURER CODE All of these fields are required except the checkbox for Perform Verification Workflow which is optional per user NOTE No user will be able to log in until an Administrator User is enabled The Admin Username is a reserved username that will no longer be available for log on it is a one time use only log on to initialize the system 6 Manage Users x Add User Edit User Name Username Password Status Active Inactive Groups Administrator Manager Technician Operator Perform Verification YYorkflow If any of the required fields are not configured the corresponding messages will be displayed Codonics Container Labeling System User s Manual Page 33 ll Name required Username required Lal Password required Group required Kk pene It is not possible to add users with the same username The following message will appear if a username is duplicated Lue 3 j User already exists If no error s occurs the user was entered successfully and the following message appears 1 User added successfully Lok Note After you add an Administrator user the Codonics username and password is no longer available it is a one time use only log on Please be sure to c
32. ainer ID database the CLS will continue to automatically generate new Container IDs using the last number that was created before the database was deleted Deleting the Container ID database on CLS can result in different drugs being labeled with the same Container ID This applies mostly to Container IDs that manually entered into the CLS but can also apply to Container IDs that are generated automatically be the CLS EXAMPLE If Container ID 0000000000123 was manually entered into CLS and originally assigned to the drug Propofol deleting the CLS Container ID database will allow Container ID 0000000000123 to be manually re entered and assigned to a different drug such as Penicillin Scanning a Propofol drug vial with Container ID 0000000000123 would report Penicillin It is HIGHLY RECOMMENDED that once the CLS is configured with a Container ID Format and drugs are being labeled by CLS that the CLS Container ID database not be deleted The CLS will provide a warning and require confirmation when a user attempts to Delete the Container ID database Codonics Container Labeling System User s Manual Page 28 O reset ae oa lad Warning WARNING This will delete all previously assigned container Ds from the CLS and reset factory defaults for the Container ID Format Settings Deleting all previous container IDs from the CLS and resetting the factor defaults can result in conflicts with other systems reading labels generated by the CLS Del
33. al Search Manufacturer ID 74293311 Manufacturer Name ae AstraZeneca Select Manufacturer Container Code 10010 Tallman Drug 4 Morphine Concentration of Drug 1 1 mg mL Drug 2 Concentration of Drug 2 Route INJECTABLE Lot and Expiration Date Lot Expiration Date Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 E19 20 21 22 23 24 2 2 27 28 29 30 31 C Today 7 18 2013 Finally choose the printer and the quantity of labels that you want to print Frinting x Container Code 10010 Tallman Label Preview Worphine 1 maimL Lot 347123 Exp 2013 0718 tie ie Printer Quantity Zebra Rectanqglel 1 h Print Labels Calibrate Cancel Note Each print job submitted will include one blank label to be included at the end to allow for ease of separating the printed labels from the label stock It is recommended that the printed labels be separated by using the perforation on the label media and leaving the blank label connected to the label stock Codonics Container Labeling System User s Manual Page 90 Exceptions If the container date is expired the next message will show up Expired Brug If this container has workflow approval configured a window for approval will appear asking a user with permissions to enter their username and password to verify the labels to be printed for this container Costin DE Appreme
34. ate s interval and press the Apply Filter button Events _ x Procedure Add Manufacturers Start Date Final Date July 2013 July 2013 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 3 4 5 6 1 2 3 4 5 6 7 8 9 10 W 13 7 8 9 10 11 12 13 14 15 16 17 18 19 20 14 15 16 17 G19 20 21 22 23 24 25 26 27 21 22 23 24 25 26 27 28 29 30 3 28 29 30 31 C Today 7 18 2013 C Today 7 18 2013 Apply Filter Export to Excel Pressing the Export to Excel button exports the list to an Excel file Codonics Container Labeling System User s Manual Page 96 49 HOW TO EXPORT DATA TO A CSV FILE When a user logs out if drugs were added or edited CLS will export this data into a CSV file to the folder specified in System Settings If you want to export in a middle of a session go to the main menu and choose Export then Export CLS Data to CSV File cs Label Manage Settings Logs Export About Logout Export CLS Data to CS File All added and edited drugs in this session will show in this window To export this data select the intended folder in File Path field the File Path from System Settings will default and press the Export button If all of the information in your CLS database is required to be exported please contact Codonics Technical Support for use of the Export All button Chia i Codonics Container Labeling System User s Manual Page 97 50 HOW TO USE CLS ON A NE
35. backup your files and folders straight away or set the program to perform the backup automatically later A basic but useable backup program comes with all Windows operating systems You can find the Microsoft Backup Utility in the Start menu under Accessories gt System Tools Never store your backups on your main hard drive If you do and your hard drive crashes your backup files will be lost along with everything else Ideally backups of your most important data should not be stored in the same room or even on the same site as the original Protect against Malware and Intruders While there is no method that guarantees your computer will not be infected with malware there are a number of steps that you can take to lessen the probability of this happening Install antivirus and antispyware programs from a trusted source Update software regularly Use strong passwords and keep them secret Never turn off your firewall Use flash drives cautiously To protect your computer you can install and run an up to date antivirus product such as Microsoft Security Essentials a free solution from Microsoft available for small businesses with up to 10 PCs If your business has more than 10 PCs you can protect them with Microsoft Forefront Endpoint Protection This kind of software provides real time protection from viruses spyware and potentially unwanted software It is best practice to run a scan with your antivirus antispyware product on a regular
36. basis Codonics Container Labeling System User s Manual Page 99
37. beling System User s Manual Page 29 System Settings If the Verification Workflow field is checked then CLS will set Manufacturer Code Status Pending for new associations of Manufacturers to Container Codes If not checked then all associated Manufacturer Codes will be set to Approved In Use If the Box Quantity Editable on Printing field is checked the user can change the number of labels to print with each print job If the Lot and Expiration Date Mandatory field is checked the user must specify the lot and expiration date prior to printing labels O system EA X General Parameters Container IO Formatting Container ID Length 6 15 11 Delete Fixed ID max length 4 2222 Application Identifier COD System Settings Verification Workflow Box Quantity Editable on Printing Lot and Expiration Date Mandatory Cancel To save the changes made press the Save Configuration button and the following dialog will be presented confirming your changes 1 Configuration completed successfully Codonics Container Labeling System User s Manual Page 30 14 HOW THE CLS APPLICATION IS STRUCTURED Window Controls Work Area Username Bar Menu Access to different features of the application The menu is different for each type of user Window Controls Allow to minimize maximize and close the CLS application Username Bar Show the currently logged in user Codonics Container Labeli
38. cc ccccssscsssssssssssssssssssssees 81 45 HOW TO PRINT A CONTAINER DAB Bcc sccdcuicstessstassvvottsacaaseucends vissssasetesanteceasevevsaneusssiaslesestascutctauts 83 sine Manutacturer DB arCOdes 3 csc cslaincosncstsersadeauat site wuidoshsdawnrelacaticyeseswansinsauseee soawebota eens readbawacatneececediart 84 EEEO eee ene eee E ONn I eT cen Pon oie Sere a Sn ee ee ees er ere 85 When there ism ta WManutacturer Barcode rem 33 cena fortes dss Soars Prarie a a Qnacamas AN 88 PE XCEPUOMS wxict Somadtshcctee ateezdeater a a eit aceon eer ene 91 46 HOW TO VERIFY A CONTAINER CODE ssecssssssscsscsssccsscsssscsscssssscssssssossssssssssssssssssssssssessssssessssssss 92 47 HOW TO VERIFY A MANUFACTURER CODE 1 0 0 0 cc ccccscsssssssscsscsscsssssssssssssssssssssssssssssssssssseees 93 45 HOW TO ANALYZE THE LOGS scscscccsdcccctcsteciicccccesccascuciadasduccededtueiadedescaceas cuckaddsduesededduchacedeveaccascuctecusdes 95 49 HOWTO EXPORT DA TA TOA Cs V FILE issees tases sticsctass nessesisesnes ais satscetelevsstereasiacsosess cevsetsducesousubs 97 50 HOW TOUSECLSONA NE TW ORK ssicaveasedsbicseccconcascanatattcsecsenguosadi bas deccasteciedet ia aasasevesadetnedsias 98 SEs MHOW PO SECURE YOUR ICUS aie cd edeiaadcascacacsciaadicdaecedsedeiaadecedsccdscdesacdicddscadectesaatuce 99 Ba RUD ya hose te teasing e cent ak ated a E onc essouias nat eaen goer eaase ated 99 Protect agams Malware and IGG CLS ca sire concancadesmoduseestauencadmotnstormag
39. cccccccccscccccccesceees 42 20 HOW TO DELETE CONCENTRATION VALUES ccccccccccccccccccccccccccccccccccccccccccccccscccccccccees 43 21 HOW TO ADD CONCENTRATION UNITS eseesessessessoseosessssesscseosessessosecssssessossossssessossessossossssessoseos 44 22 HOW TOEDIT CONCENTRATION UNEUS isiviesccsiccccsvesecsocwevcddssusssevedecevesscdeasevecsedsededevasevsssessvenevsvedeeass 45 Codonics Container Labeling System User s Manual Page 1 23 HOW TO DELETE CONCENTRA TION UNITS sscssecssescassccotsassssonssscadossssactessadsecsdsossssescsesodpasasacsassssscens 46 242 HOW TOA DD ROUTES oiire anena eaaa a a e a aa E duccadavendsivadaseoutancacsccesdeces deass 47 25 HOW TO EDIFROUTES nononono a a a aS 48 26 HOW TO DELETE ROUTES iccisssaacccasectacessd cxtevecssscecsevarseaecsais NEEE E E eE OE ENEE N SSENT EAEE 49 Die HOW TOADD RULES wasesite casi caicevacetiteses dias cack setae Ee ud dacseaeuincdivelesasincs et deewtedersdivs Cases E S 50 28 HOW TO EDIF RULES wicssscesccscsccacebicsssesstessucduaessdessacudsededsncsedsaecesddaden A A a 54 29 HOW TO INACTIVATE OBSOLETE RULES sssscccccccsccecsssssssssooocccceccecessesssssosososeceseeesssssssssssssssse 56 30 HOW TO TEST BARCODE PARSING wesscisscstsiesdessscccecsusiescosnccascslusscedcscsdasecsnsissasancacsastesnsedcsesaccsesvsdetecs 58 Sky HOW TO ADD AC BREN TEER bi sicscesesecciacisccuaucrssecssacseschsieseschehdssvetesededeissveudusieusacssidecusssbadedeishavacdevsaveac
40. ctivate the CLS For further information on how to activate the product please see the HOW TO RUN THE APPLICATION FOR THE FIRST TIME section of this manual 10 5 Import Database When running the new version of CLS application for the first time after the license process the System configuration window is displayed Otherwise click Settings and then System Codonics Container Labeling System User s Manual Page 12 cis Label Manage Settings Logs Export About Logout Click on the tab Import System x Import database Database Path Save Configuration Cancel Click on the folder icon to select the database backup file Select the backup file you created previously in this section Note You need a valid backup file of the CLS database in order to proceed Press the Verify button to verify the selected file Codonics Container Labeling System User s Manual Page 13 If the selected backup file is correct a Correct Database version message is prompted Press the OK button after database version validation 6 System B A Import database Database Path wpandora Share Projectos Codonics 81 120 CLS Documentos Verify _Testes 2012 02 09 CLS2 BD DB mdb save Configuration Press the OK button after database structure validation e System D X il h Import database Database Path Vpoandora Share Projectos Codonics 1
41. d User button There are four user group types administrator manager technician operator Each user account created is granted permissions in the system by being assigned to one of the four group types System Barcode Manual Workflow Print Configuration Search Search Approval Container Labels oe If the Perform Verification Workflow field is checked then the user will have permission to Approve or Reject manufacturer s codes that were associated to container codes All of these fields are required except Perform Verification Workflow NOTE No user will be able to log in until an Administrator User is enabled The Admin Username is a reserved username that will no longer be available for log on Codonics Container Labeling System User s Manual Page 37 Manage Users x Add User EditUser Name Username Password Status Active O Inactive Groups Manager Technician Operator Perform Verification Workflow Group required LO x It is not possible to add users with the same username If a username is duplicated the following message will appear b s i User already exists OOo If no error occurs the user was entered successfully and the following message appears i User added successfully LK Codonics Container Labeling System User s Manual Page 38 17 HOW TO EDIT USERS In the main menu choose Manage then User
42. d at each location will have the same Container ID It is HIGHLY RECOMMENDED that once the CLS is configured with a Container ID Format and drugs are being labeled by CLS that Container ID Format not be changed The CLS will provide a warning and require confirmation when a user attempts to Edit the Container ID Format Codonics Container Labeling System User s Manual Page 27 Warning WARNING Any changes to these parameters will result in a different container identification numbering system that can cause conflicts with other systems reading labels generated by the CLS Fully read and understand the User Manual section on Container ID Format Settings before proceeding with this option By proceeding with this option you take full responsibility for any CLS container labeling conflicts that may occur Check this box if you agree and want to proceed Edit Cancel WARNING Overview of Deleting the Container ID Database The CLS stores all Container IDs in a database Each time a new drug is added a corresponding Container ID is created CLS always verifies that each new Container ID is not a duplicate of another in the database This guarantees that each new drug added to the CLS will have a unique Container ID assigned Deleting the Container ID database will erase all information about previous Container IDs from the system and prevent the CLS from verifying that new Container IDs are unique When deleting the Cont
43. d other countries Zebra is a trademark of Zebra Corporation in the U S and other countries European Authorized Representative CEpartner4U Esdoornlaan 13 3951DB Maarn The Netherlands Tel 31 343 442 524 Regulatory amp Agency e IT class equipment meeting EN55022 B EN61000 3 2 EN61000 3 0 EN55024 and EN 60950 standards e CLS is intended for use in medication production and inventory management control environments e CLS is not intended for use in patient care areas and is not a medical device e Components safety marked by original manufacturer CE CCC etc Codonics Container Labeling System CLS User s Manual USER S MANUAL TABLE OF CONTENTS 1 PURPOSE AND SCOPE oeann vacerec cassis sheds wateed ele veces is a Gea Gok eeu aSe us aheea Wha seeks dessa bbb ee zds cease oi wes 3 2 MANUFACTURER INFORMATION eeseossossssesscsesscssessoseosessessesessessessossosessessoseosessessoseosessessosssssssessoseos 3 3 PRODUCT INFORMATION ee airiesiae onnes isoo aeas ations e aai snena aus lie seudstnctuoceiascccice Suc ssiewsldsuetsbestansiscsiucecess 4 4 INDIK ATIONS TOR US Encierra O O E A O E ONA 4 5 CONTAINER LABELING SYSTEM COMPONENTS ccccccccccccccccccccccccccccccccccccccccccccccccccccccccccees 4 6 SETTING UP YOUR SYSEEM vccissvcicccosideccivateatciccccsissacaeaents a a o a a SO 5 T GLOSSARY OF TERMS hace vicscscssiecebescesvsccnccsssace Ee aE ES eE E Eaa E E 6 8 OVERVIEW OF CONTAINER ID FORMATTING FOR
44. deployment on intended computers Windows XP Professional SP3 or Windows 7 Professional SP1 32 bit or 64 bit Net Framework 3 5 SOOMB available disk space 2GB RAM Intel Core 2 Processor or AMD Athlon64 X2 O O O O Installation Copy the files from the CLS software installation set to your local operating system Please note where you copy the files as they will be required later in the configuration process To install CLS you need to double click on the setup exe icon gt Welcome to the CLS Setup Wizard click on the Next button i CLs The installer will guide you through the steps required to install CLS on your computer WARNING This computer program iz protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the masimum extent possible under the law Cancel Codonics Container Labeling System User s Manual Page 17 Choose the destination folder the user should have writing permissions and click Next The installer will install CLS to the following folder To install in this folder click Nest To install to a different folder enter it below or click Browse Folder Install CLS for yourself or for anyone who uses this computer Everone D Just me On the next window confirm the installation and click the Next button
45. details of the data entry process Entering information in your CLS database for Manufacturer Drugs is the process for associating a specific Drug to a specific Manufacturer Having the physical drug container boxes available on hand is required as you will scan the barcode provided by the drug s manufacturer or laboratory The physical boxes that have an available barcode to scan may either be on an individual box of drug containers or on a larger carton containing multiple smaller boxes of drug containers Please refer to the How to Add a Manufacturer Drug section of this manual for the details of the data entry process To accomplish the entry of data into your system an administrative user will perform the following steps to create CLS master data for utilization An example data entry use case for CLS master data would be entered in the following order 1 Manufacturers 2 Drugs 3 Manufacturer Drugs Codonics Container Labeling System User s Manual Page 9 The entry of the data would be accomplished in the following manner with this example data of 3 manufacturers 10 drugs and 10 manufacturer drugs associations As an administrator of the system enter your 3 manufacturers into the CLS database Manufacturer 1 Manufacturer 2 Manufacturer 3 Now that you have your 3 manufacturers entered you will then enter your 10 drugs into the CLS database Drug Drug 2 Drug 3 Drug 4 Drug 5 Drug 6 Drug 7 Drug 8 Drug 9 Dr
46. e with a default value of 13 digits This value is required for uniquely identifying the drug containers used by your hospital The value can be configured numerically from a minimum of a 6 digit length up to 15 digits in length This value will be included in the barcode for the CID Please refer to the Parameters of the System section of this manual for the details on the configuration of the Container ID Formatting parameters for your Container Labeling System Please refer to the Parameters of the System section of this manual for the details on the configuration editing of the Container ID Formatting parameters for your Container Labeling System Codonics Container Labeling System User s Manual Page 8 Please also see the WARNING section in Chapter 12 entitled WARNING Changing the Container ID Format and Database to ensure that you fully understand and accept the implications for changing your Container ID parameters after your CLS has been configured and placed into use 9 OVERVIEW OF DATABASE CREATION FOR MASTER CLS DATA The database creation process for the Container Labeling System requires the entry of the following types of data based upon the drugs inventoried and utilized within your hospital s pharmacy Manufacturers The name of the company or laboratory that manufactured the drugs inventoried and utilized in your hospital s pharmacy Drugs The drugs inventoried and utilized in your hospital s pharm
47. e Application Identifier as this will allow a distinguishing value to be used in your printed barcode labels which can mitigate the possibility of conflicting with any existing or emerging standard An example with the default configuration of the Application Identifier value of COD and the Variable Identifier described below of 13 digits would create a barcode value of CODOO000000000123 Fixed Identifier this is site configurable with no default value This value is a secondary prefix intended to further help in uniquely identifying the drug containers used by your hospital network i e a regionally based hospitals where you may want to distinguish drug containers in one region differently than those at another region The value can be configured from 0 4 characters with numeric values only 0 9 If included in your configuration this prefix value is included in the drug s overall CID barcode value Optionally if no value is configured there will be no Fixed ID included in the barcode for the CID It is recommended to utilize a value for the Fixed Identifier as this will allow for further distinction of your barcode values for mitigation of conflicts with any existing or emerging standard An example with the Application Identifier of COD a Fixed ID of 7777 and a Variable Identifier of 9 digits described below would create a barcode value of COD7777000000123 Variable Identifier this is site configurabl
48. edia for your CLS system NOTE Storage of Codonics labels is recommended to be in a dark place at a relative humidity between 45 percent and 65 percent and a temperature below 77 F 25 C will assure satisfactory performance 6 SETTING UP YOUR SYSTEM It is recommended that the Container Labeling System be set up in the following order 1 Install the printer according to the Zebra installation guide and Zebra disc included a Unpack b Install the power supply c Install connectivity USB or Ethernet d Run the Zebra set up software ZebraSetupUtilities amp ZebraDesigner e Install label media 2 Install your scanner according to Motorola quick start guide a Unpack b Install connectivity Codonics Container Labeling System User s Manual Page 5 3 Configure your scanner for use with the Container Labeling System software Please refer to the Codonics supplied Release Notes document part number 901 448 001 with your scanner named Container Labeling System Barcode Scanner Configuration to program your scanner 4 Install the Container Labeling System software per the instructions provided in this manual 5 Configure your printer in the Container Labeling System software per the instructions provided in this manual 6 Perform a printer calibration in Container Labeling System software per the instructions provided in this manual 7 GLOSSARY OF TERMS User Groups There are four user group types
49. en EE EEEE N EOE E NORAN 99 Codonics Container Labeling System User s Manual Page 2 1 PURPOSE AND SCOPE Refer to this User s Manual for procedures on how to perform the Container Labeling System s user operations including Setting up the hardware and software Overview of terms and system configuration Entering configuration information Entering master data Printing labels Exporting data Maintaining the system Monitoring events and log files O O O O OO oO oO 2 MANUFACTURER INFORMATION The following image is the Help About screen that displays the manufacturer information of BIQ Consulting Inc for Codonics as the Container Labeling System CLS Manufactured by BIQ Consultores de Engenharia e Gest o Industrial Lda for CODONICS Container Labeling System Codonics Inc 17991 Englewood Drive Middleburg Heights OH 44130 USA 1 440 245 1198 Phone Codonics Container Labeling System User s Manual Page 3 3 PRODUCT INFORMATION For technical assistance with the Container Labeling System call Codonics Technical Support at the following number Phone 1 440 243 1198 Toll Free 800 444 1198 USA only Codonics Customer Service is available weekdays from 8 30 AM to 5 30 PM EST U S holidays excluded Technical Support is also available online via email and the Codonics web site Email support codonics com Web Site www codonics com General product information can also be requested
50. er than periods Os Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Routes Crintars To add a new concentration value fill in the Concentration Value field and press the Add button concentrations il ju Concentration Values Concentration Units Concentration Value Concentration Values gt 1 100000 1 200000 1 400000 1 50000 0 01 0 1 0 001 1 0 002 0 02 2 0 2 Delete When you ve finished adding values press the Close button Codonics Container Labeling System User s Manual Page 41 19 HOW TO EDIT CONCENTRATION VALUES In the main menu choose Manage then Concentration Units cs Label Mie Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Routes Crintars To edit an existing concentration value double click the desired value and modify it as needed 6 Concentrations x Concentration Values Concentration Units Concentration Value Concentration Values 0 00667 0 007 0 008 0 00833 0 009 0 01 When you ve finished editing values press the Close button Codonics Container Labeling System User s Manual Page 42 20 HOW TO DELETE CONCENTRATION VALUES In the main menu choose Manage then Concentration Units cs Label Manage Settings Logs
51. ers Concentration Units Routes Printers User Password Select the Edit Printer tab and double click the desired printer in the list or select it and press the Edit Printer button Printers Add Printe Windows Printer Name Printer Description Remove Press the Calibrate button which will send a print calibration job to your configured printer 6 Edit Printer Windows Printer Name Desia Printer Description Zebra Rectangle Default Label Layout Rectangle Seam Cancel Close the window by either selecting the Save button or the Cancel button Codonics Container Labeling System User s Manual Page 63 35 HOW TO EDIT YOUR USER ACCOUNT In the main menu choose Manage then User Password Ocs Label Manage Manufacturers Settings Logs Export About Logout Manufacturer Drugs Drugs Users concentration Units Routes Printers User Password You are able to change the name of the user in the Name field Edit User xX Name admini Username Current Passwort New Password Confirm Passwore After the intended changes are made press the OK button to save or press the Close button to cancel Codonics Container Labeling System User s Manual Page 64 36 HOW TO CHANGE USER PASSWORD In the main menu choose Manage then User Password Ocs Label Manage Settings Logs Export About Logout a Manufactu
52. eting the Container ID database is not recommended and should be carefully evaluated to prevent any container mis identification Fully read and Understand the User Manual section on Container 1D Format Settings before proceeding with this option By proceeding with this option you take full responsibility for any CLS container labeling conflicts that may occur Cheek this box if you agree and want to proceed This procedure cannot be undone Delete Cancel Container ID Formatting The CLS is designed to ensure that each new drug added to the system is associated with a unique Container ID The length of the Container ID can be set between 6 and 15 characters sharing it with the Fixed ID We can allocate up to 4 characters of the Container ID length to be a Fixed ID O snten A X General Parameters Container IO Formatting Container IO Length 6 15 11 Fixed ID max length 4 EEEF Application Identifier COD System Settings verification Workflow i Box Quantity Editable on Printing Lot and Expiration Date Mandatory Save Configuration Cancel Keep in mind that the Container ID Length is shared with the Fixed ID and there s a minimum of 6 characters following the Fixed ID For example having the Container ID Length of 10 characters and the Fixed ID of 4 characters 1 e 0001 leaves the minimum of 6 characters available as a Container ID Codonics Container La
53. ge Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Routes To edit a Manufacturer select the manufacturer from the list and press the Edit Manufacturer button or double click on the desired manufacturer 6 Manufacturers Add Manufacturer v gt 74293311 AstraZeneca 74290811 B Braun 74290012 Bayer Healthcare 74294398 Eli Lilly 74291127 Fresenius Kabi 74298052 GlaxoSmithKline Merck Merck 74299087 Merck amp Co 74298051 Novartis 74297732 Pzifer 74290381 Roche HHH 88976128888 Wyng Edit Manufacturer Add Drugs When editing a manufacturer a new window is displayed Codonics Container Labeling System User s Manual Page 67 6 Edit Manufacturer a x Manufacturer Name Manufacturer ID Manufacturer Name Abbott Laboratories Manufacturer Status Active O Inactive Barcode Mask for Lot and Expiration Date Barcode F2 Lot Start Position Length F3 Day F4 Month F5 Year Save Clear Mask Cancel In this window you can change the Manufacturer Name its Status and define a Barcode Mask The Barcode Mask is optional which is only utilized if the manufacturer includes lot and expiration date data in the box s barcode The Barcode mask defines this manufacturer barcode structure and is configu
54. he License field as Distributor Code Site Name Language File Language in Use Get Key Key RVIwihJMSpyTSUV98 OPF pfKNDNmuBDWAomLhwJbM cPIlskKIVKGZwHpeINpxxPUcloIOuuaZO2KScAMXJH202Rn1 KPI AsUePYS3VY vIZcgxIbxagBOOnLor7 VV qaCcEDvVvrs SrPefV O9SOMIJOA 5R KAxR7 bzmmawuccu C218vW CyeHOtNxkreRLHNI p rGFucpq8GMkrMgdileSUeTUxnbDBsO nHgOsOwllmCHIAKI pm h5rvIthtp6G6qMb Cw p DtGNLni 8UkURAaTO License DPFXleF SOduIMRclOj nCwbhupmmw3sSziliyiziZHonpsAHOelVEDWhr7 GnIN wVems5 CxKSLIX7THKaSGOIMgBvBH9 TFWLYO93 B ON6hHRJHyUj o52jxoCk94ktCnrFmiIn5j NqkBICNDSrTupn GUrwUlhE8aA G8 Gyk 5 y1ICD3 O48 WkhG c HebXgZf4pHJe2uE51XmWoEgzeyZZLkEMkMbLbRIVFFOKSNSGO689u3erCOMI1chd6O8penh37 ckCX6hmBANmhqxxPefu a a aa 2a4EKKJtIUSC dikoTGy Please copy and paste your key into an email with the subject line of CLS License Request and include your site name and distributor name and send it to clssupport codonics com A license will be emailed to you within the next 24 hours to be applied into the license field to activate your CLS Cancel To activate your CLS click on the OK button Codonics Container Labeling System User s Manual Page 22 If any of the fields were selected incorrectly upon generating your system s key the license activation will notify you with an error message A Invalid License OK If all fields were entered correctly upon generating your system s key the l
55. he drug from the Manufacturer Drug records please see the HOW TO DELETE MANUFACTURER DRUG ASSOCIATION section of this document GO tait Drug x Drug Container Code 30 Tallman Drug 1 Aspex Concentration of Drug 1 2 BE m Drug 2 optional Aspirin Concentration of Drug 2 o1 mon a Route INJECTABLE Default printer Flag Printer E Workflow Approval Drug Status E Active active Obsolete P N E Cancel Codonics Container Labeling System User s Manual Page 75 42 HOW TO ASSOCIATE DRUGS TO MANUFACTURERS In the main menu choose Manage then Manufacturer Drugs Q cis Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users fr To associate a drug to a manufacturer first select the desired manufacturer with the button 6 Manufacturer Drugs x Manufacturer Manufacturer ID Manufacturer Name Manufacturer Drugs Manufacturer Code Container Code Tallman Concentration Verification Status Codonics Container Labeling System User s Manual Page 76 Double click on the desired manufacturer or select it and press the Select button DE a l Manufacturer ID Manufacturer Name Active 74293311 VE neca 74290811 B Braun 74290012 Bayer Healthcare 74294398 Eli Lilly 74291127 Fresenius Kabi 74298052 Glaxo mithKline Merck Merck 74299087 Merck amp Ca
56. icense activation will be accepted and a message will be displayed welcoming you to the CLS 3 You entered a valid License Key Welcome to CLS Now you will be prompted to configure the system settings explained in HOW TO CONFIGURE SYSTEM SETTINGS Upon completion of the system settings the CLS is ready to be utilized Codonics Container Labeling System User s Manual Page 23 13 HOW TO CONFIGURE SYSTEM SETTINGS When running the CLS application for the first time after the license process the System configuration window is displayed Otherwise click Settings and then System cis Label Manage settings Logs Export About Logout System General Settings Export Settings File Path CACLS Export Database Settings Database Path CACLS BD DE mdb aj Test Connection CLS Settings CLS Description Save Configuration Cancel File Path The File Path field defines the destination folder for exported CSV files The default destination folder is C CLS Export If a different folder is desired select the browse folder icon to choose a different folder which will then be displayed in the File Path section Database Path The Database Path field defines the path to the database that the CLS will use The default path is C CLS BD DB mdb If a different path is desired select the browse folder icon and select the path to where the DB mdb file was placed which will then be disp
57. iessses 59 Choosing the label layouteren A a N 60 Poe E EAT EEEE E E L ET A E AE T E N ET E ta ate EEE 60 RS ETAT Ue let E EEE A P EAE EE E EE AE E E E E EEE EI E EA E E E EE 60 Round erran a a a N a 60 32 HOW TOPE DEF A PRINTER sissssicssccascecaseastibivasecctsessbicseccecnsassies E a ceceectueachacssdecendavesesivadaseoudduaacsccesdecesstaass 61 33 HOW TO DELETE AA PRINTER aooiie anaa A 62 34 HOW TO CALIBRATE A PRINTER vccsssccccsecsssscccsecsucaeccssti cdcatsutenscasecosscusndusesesssh cdestensoesstcncdeescaansaaseecies 63 353 HOW TO EDIT YOUR USER ACCOUN Tase a aa cancels dachadeadancdees uaaetecences 64 36 HOW TO CHANGE USER PASSW OR Dikisssiescsdsiccrissvntescsisiicvcscdasencdeeessadscseesasstsateceucdadevedtiasdvisccatsscdicensss 65 37 HOW TO ADD MANUBAC TURE RG wscivccsevscetascsceoiaseids sceccsonsanassscsasocsaetonsatacuntesaausesesercarasusneuaesesnaatuaveate 66 38 HOW TO_EDIF MANUFACTURERS inaa Sa O aa Oaa r ea 67 39 HOW TO ADDA NEW DRUG TO CLES aosan EE EEEE E a 71 A0 HOWTOEDILA DRUG oiiaaie a ea aaa aa aaa oaa a raoa 72 41 HOW TO INACTIVATE OBSOLETE A DRUG seeccseecssssssssssocccccesecessssessssoooocosescecssssssssssosocsseseeesee 74 42 HOW TO ASSOCIATE DRUGS TO MANUFACTURERS eeecceeccccccccccceccccecccesseseeeeseceeeseesesessssssseeee 76 43 HOW TO EDIT MANUFACTURER DRUGS ASSOCIATIONS cccccssssssssssssssssssssssssssssssssees 79 44 HOW TO DELETE MANUFACTURER DRUGS ASSOCIATIONS
58. ilable enabling you to selectively choose the right one for each type of drug container The human readable portion of the label is for identification of the containers to be labeled and the die cut is for the machine readable barcode to be applied to the containers NOTE Use only Codonics labels to ensure proper operation of the device and proper labeling of drug containers Using unapproved labels could lead to unacceptable results including poor print quality and poor label adhesion to the drug containers Please contact Codonics Customer Support to order label media for your CLS system NOTE Storage of Codonics labels is recommended to be in a dark place at a relative humidity between 45 percent and 65 percent and a temperature below 77 F 25 C will assure satisfactory performance Flag Flag labels have this structure These are best suited for container necks that are 1 2 inch in diameter or less Label Preview ASpex Aspirin 2 0 1 mg L Lot 001 Exp 2015 01 01 T T Rectangle Rectangle labels have this structure Label Preview Aspex Aspirin 2 0 1 mal Lot 001 Exp 2015 0101 Round Round labels have this structure Label Preview ASpex Aspirin 2 0 1 mg L Lot 001 Exp 2075 01 04 po Codonics Container Labeling System User s Manual Page 60 Fill in all the fields and press the Add Printer button 6 Printers m i Add Printer Edit Printer Windows Printer Name Printer Descript
59. ion Default Label Layout Flag Neck 32 HOW TO EDIT A PRINTER In the main menu choose Manage then Printers Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Routes Printers User Password Select the Edit Printer tab and double click on the desired printer in the list or select it and press the Edit Printer button Printer Description Remove The Edit Printer window will be displayed to edit the selected printer Codonics Container Labeling System User s Manual Page 61 Edit Printer Windows Printer Name ZDesigner GK420d Copy 1 Printer Description Zebra Rectangle Default Label Layout Rectangle Seam Calibrate Cancel Make the necessary changes and click the Save button to save or the Cancel button to cancel the changes 33 HOW TO DELETE A PRINTER In the main menu choose Manage then Printers settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Routes 6 Printers Add Printer Windows Printer Name Printer Description Codonics Container Labeling System User s Manual Page 62 34 HOW TO CALIBRATE A PRINTER In the main menu choose Manage then Printers Ocis Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Us
60. ion Note Manual Searching is only available to users assigned to the Administrator Manager or Technician groups Operators are not able to perform a Manual Search print Container Label A X Manufacturer Code Barcode on Box Barcode Search OK Manual Search Codonics Container Labeling System User s Manual Page 83 Using Manufacturer Barcodes With the Barcode Search field selected you can scan the barcode of the manufacturer box to fill the Scan Manufacturer Barcode on Box field to obtain information of the scanned drug BaNMbde Search Mua Search Confirm the information displayed and press the Confirm and Print Container Labels button 6 Print Container Label Code Barcode on Box 6 Print Container Label Manufacturer Code Barcode on Box 4030539043144 Manufacturer ID Manufacturer Name Container Code Tallman Drug 1 Concentration of Drug 1 Drug 2 Concentration of Drug 2 Route Lot and Expiration Date Lot 364211 Manual Search Heparin 5000 Units Expiration Date July 2013 Sun Mon Tue Wed Thu Fri Sat 12 3 4 5 6 7 8 3 10 11 12 13 14 15 16 17 BEM 19 20 21 22 23 24 25 26 27 28 29 30 31 Today 77187201 Barcode Search Cong and Print Contain ab els Codonics Container Labeling System User s Manual Page 84 Finally choose the printer and the quantity of labels that you want to print
61. layed in the Database Path section Codonics Container Labeling System User s Manual Page 24 After defining the database path test the database connection by pressing the Test Connection button to check its availability If Test Connection fails the CLS will give an error message A Could not connect to Database Lok If the connection to the database is successful the CLS will give a success message al 1 1 Connection successful CLS Settings CLS Description identifies the computer in use with the CLS system as more than one computer can be configured for use This description will identify each computer being utilized by the CLS system Export Settings File Path CELS Export Database Settings Database Path C VCLS BD DE mdb CLS Settings CLS Description Note All the fields are required except the CLS Description field Codonics Container Labeling System User s Manual Page 25 If you leave File Path field empty the CLS will provide an error message 1 File Path is required If CLS can t find a database on the given path the application will provide an error message ll Could not Find Database Parameters of the System To change the application parameters click on the tab Parameters Damn eg General Parameters Container ID Formatting Container ID Length 6 15 Delete Fixed ID max length 4 Application Identifier Edit System
62. ng System User s Manual Page 31 15 HOW TO USE THE APPLICATION FOR THE FIRST TIME Username Password Login Cancel The first time you logon to CLS the database is empty therefore no users are available yet To logon to the application for the first time you need to use the default Codonics username and password as shown below Username admin Password DDMM Where DD represents the day and MM represents the month of date that you are accessing the application Example You are accessing the application on the September 26 so the password will be 2609 This password is always 4 numeric characters long If you mistyped the username or password the following message will be displayed ao 4 Invalid Username or Password Ok If the username and password are entered correctly the application will be available Codonics Container Labeling System User s Manual Page 32 Adding Users In the main menu choose Manage then Users cs Settings About Logout Users Enter the Name Username Password Status and Group of the User and press the Add User button Note See the HOW TO ADD A NEW USER TO CLS section for definition about application roles available for each CLS Group type If the Perform Verification Workflow field is checked then the user will have permission to Approve or Reject manufacturer s codes that were associated to container codes In case of approval it will be av
63. of the Container Labeling System Evaluation of the identification numbering system for the drugs in your pharmacy is critical to ensure that each drug s container can be uniquely labeled Considerations include identification methodology that are already in use in your hospital national standards in place by your country s government or emerging national standards that are being implemented for use within your country or with drugs imported from neighboring and or partner countries If your hospital and or country does not have any existing standards for an identification numbering system a schema of parameters can be defined for use in the Container Labeling System to assign unique identifiers for each drug The defined schema can then be used via the Container Code Auto Assign functionality when each drug is entered into your CLS The Container ID CID parameters will be required to be set for the format of choice for your Container Labeling System upon system start up Application Identifier this is site configurable with a default value of COD This value is a prefix intended to help uniquely identify the drug containers used by your hospital 1 e your hospital network This value can be configured from 0 4 characters with alpha numeric values A Z a z and 0 9 Optionally if no value is configured there will be no Application Identifier included in the barcode for the CID It is highly recommended to utilize a value for th
64. ose Logs then Events cis Label Manage Setting Logs Export About Logout Events This allows you to view the events of adding manufacturers printing labels resetting the system parameters adding and editing barcode rules and approving drugs performed by all users Add Barcode Rule Presents a list of barcode rules that were added to CLS followed by the responsible user symbology barcode rule and date time of the procedure Add Manufacturers Presents a list of manufacturers that were added to CLS followed by the responsible user and date time of the procedure Edit Barcode Rule Presents a list of barcode rules that were edited followed by the responsible user symbology barcode rule and date time of the procedure Print Labels Presents a list of labels that were printed by CLS containing all information about the label the number of copies the responsible user and date time of the procedure Reset Presents a list of the users and date time that reset the system parameters Drugs Presents a list of containers that were associated with a lot and validation for printing followed by the responsible user and date time of the procedure Verification Presents a list of manufacturer codes that were Approved or Rejected the manufacturer information the responsible user and date time of the procedure Codonics Container Labeling System User s Manual Page 95 To see an Event first select the Procedure the d
65. press the F2 key on the keyboard Codonics Container Labeling System User s Manual Page 50 Add Barcode Fue Barcode Mask Manufacturer Code Scan Barcode on Box IN 35790L45670061215 Code 39 Code 32 E2 Application Identifier Start Position Length E 2 F n rer ee ee Format ee ee 3 With the mouse highlight the characters that define the Manufacturer Code and press the F3 key on the keyboard Barcode Mask Manufacturer Code Scan Barcode on Box ADPEEEEI0L 45670061215 Code 39 Code 32 Start Position ee a E t a r Format lime hms Bem Ban ae a ian eet e Te el tlt et Codonics Container Labeling System User s Manual Page 51 4 With the mouse highlight the characters that define the Expiration Date and press the F4 key on the keyboard 6 Barcode Rules OX Add Barcode Rule Edit Barcode Rule Barcode Mask Manufacturer Code Scan Barcode on Box AD135790L456700 Sah F2 Application Identifier Start Position Length IAD 1 2 F3 Manufacturer Code oe P 135790 3 6 F4 Expiration Date Format a 061215 YYYYMM e 15 6 Code 39 Code 32 gj TE BE F AddBarcode Rule Clear Mask 5 From the drop down menu select the proper format for the Expiration Date Barcode Rules Barcode Mask Manufacturer Code Scan Barcode on Box AD135790L45670061215 Code 39 Code 32 F2 ication Iden
66. r date is expired the following message will be displayed l Expired Drug If the code for Lot and Expiration Date is correct it will display the information for this container If this container has workflow approval configured a window for approval will appear asking a user with permissions to enter their username and password to verify the labels to be printed for this container Apper kast With the granted permission the Print Preview window is displayed Codonics Container Labeling System User s Manual Page 87 When there is no Manufacturer Barcode With the Manual Search field selected you can search by drug description Note Manual Searching is only available to users assigned to the Administrator Manager or Technician groups Operators are not able to perform Manual Searching 6 Print Container Label M X nter Dr M esrcode Search 232244522 OK ual Search Enter part of or the full name of the drug press the OK button and a list of drugs will be displayed in a new window Drugs Add Drug Edit Drug oo o B Container Code Tallman Drug Concentration Drug 2 T 10016 0 4 mg mL 10019 0 08 g mL Diatrizoate Meglumine 10015 ePHEDrine Ephedrine 5 mg mL 10007 EPINEPHrine Epinephrine 0 005 mg mL Lidocaine 10018 Esmolol 10 mg mL 10006 Fentanyl 50 mg mL 10020 Heparin 5000 Units 10012 Imipenem 250 mg Cilastatin 10013 Ketamine 10 mg mL 10009 Lidocaine 1 1001
67. reate at least one Administrative user account for ongoing maintenance and configuration of the CLS system Codonics Container Labeling System User s Manual Page 34 Edit Users The Edit User tab allows editing of the existing users in the database To edit a user double click on the desired user or select it and press the Edit User button Perform Verification michael philip Edit the user data and press the Save button Users Name Dr John Smith Username john Password RRERE Status Active Inactive Group Group Manager O C Technician 0 Operator V Perform Verification Workflow Close Codonics Container Labeling System User s Manual Page 35 If any of the fields are not configured the corresponding messages will appear Ll n l Name required lI j Password required L Group required ok If no error occurs the following message will appear 1 User edited successfully ok Now you re ready to logout and start using CLS with the created users Codonics Container Labeling System User s Manual Page 36 16 HOW TO ADD A NEW USER TO CLS In the main menu choose Manage then Users Ocs Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Fill in the Name Username Password Status and Group of the User and press the Ad
68. red in the following manner 1 In the Barcode field scan a Manufacturer Barcode 6 Edit Manufacturer x Manufacturer Name Manufacturer ID Manufacturer Name Abbott Laboratories Manufacturer Status Active Inactive Barcode Mask for Lot and Expiration Date Start Position Length F4i Month F5 Year Save Clear Mask Cancel Codonics Container Labeling System User s Manual Page 68 2 With the mouse click and drag to select the characters that define the Lot and press the F2 key on the Keyboard Edit Manufacture X Manufacturer Name Manufacturer ID 74291829 Manufacturer Name Abbott Laboratories Manufacturer Status Active Inactive Barcode Mask for Lot and Expiration Date gF N T amp fd 1 Barcode 30091 Start Position F4 Month F5 Year 3 With the mouse click and drag to select the characters that define the Day and press the F3 key on the keyboard O Edit Manufacture e le 4 Manufacturer Name Manufacturer ID 74291829 Manufacturer Name Abbott Laboratories Manufacturer Status Active Inactive Barcode Mask for Lot and Expiration Date DO cle eee OR EEE EEE EES P e ELEA So aT e EEEE F3 Day 30 F4 Month F5 Year JUGE em Codonics Container Labeling System User s Manual Page 69
69. rers Manufacturer Drugs Drugs Users concentration Units Routes Printers User Password Enter your current password then type your new password and confirm the new password in the respective fields The changes only apply when the current password is correct and the confirmation of the new password corresponds to the new password Edit User Xx Name admini Username Current Password New Password Confirm Password After the intended changes are made press the Ok button to save or press the Close button to cancel Codonics Container Labeling System User s Manual Page 65 37 HOW TO ADD MANUFACTURERS In the main menu choose Manage then Manufacturers O cis Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Routes To add new manufacturers enter the Manufacturer ID and Manufacturer Name and press the Add Manufacturer button 6 Manufacturers Add Manufacturer Edit Manufacturer Manufacturer IDs must be unique or the CLS will prompt the user with the following message l There is already a record created For the selected Manufacturer Note Leading or trailing spaces in the Manufacturer Name will be truncated Codonics Container Labeling System User s Manual Page 66 38 HOW TO EDIT MANUFACTURERS In the main menu choose Manage then Manufacturers Ocs Label Mana
70. ributor name and send it to clssupport codonics com A license will be emailed to you within the next 24 hours to be applied into the license field to activate your CLS Codonics Container Labeling System User s Manual Page 20 In the Language File option find the Language xml file It will be located with the CLS setup exe where you placed the files on your local operating system from the CLS software installation set at the start of your installation process Note The Language xml file is not located within the CLS directory created during the installation process Organize New folder aeS ts sr EER Date modified Type 16 01 2012 16 25 AML File gt Libraries gt JE Computer gt ci Network 4 Filename language AML xml ha Upon selecting the Language xml file the default language in use will be English You can select another supported language as provided in the drop down list To generate a key for the application click on Get Key button cas Z x Distributor Code Codonics Site Name Coclonics Language File Language in Use CAICLS_v2 3 0 Language_2012 02 08_173400 xml i English Get Key Key License Please copy and paste your key into an email with the subject line of CLS License Request and include your site name and distributor name and send it to clssupport codonics com A license will be emailed to you within the next 24 hours
71. s cis Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units Click on the Edit User tab double click on the desired user or select it and press the Edit User button Note A user may be inactivated from the CLS but not deleted This allows the Events logs to maintain the history performed in the system by all users active or inactive Additionally an inactivated user may also be reactivated as needed by the administrator Active Perform Verification michael philip Codonics Container Labeling System User s Manual Page 39 Edit the user data and press the Save button Users Sa jal Name Dr John Smith Username john Password kkt Status Active Inactive Group Group C Manager C Technician 0 Operator WV Perform Verification Workflow Close Los Lud i Laj l Mame required A L Password required 1 Group required ok x If no error occurs the following message will appear Lol _ User edited successfully _ Codonics Container Labeling System User s Manual Page 40 18 HOW TO ADD CONCENTRATION VALUES In the main menu choose Manage then Concentration Units Note The CLS is pre populated with a default set of concentration values Note The default values are separated with periods Values can be modified as needed including using commas rath
72. se Settings Database Path GA CLS BD DB mdb E Test Connection CLS Settings CLS Description Save Configuration Cancel Check the root CLS folder defined in the File Path field The default root folder for the application is C CLS You will need to remove the CLS folder later in this section of the manual Codonics Container Labeling System User s Manual Page 11 10 2 Uninstall CLS Go to Windows Control Panel Run the Add or Remove Programs option amp Control Panel File Edit View Favorites Tools Help a P S P Search Key Folders ii ddress G Control Panel va Control Panel a Switch to Category View See Also x Accessibility Options Add Hardware Add or Remove Administrative Tools Automatic Updates Programs 0 E P Bluetooth Devices Boot Camp Date and Time w B s Folder Options Game Controllers Internet Options windows Update Help and Support The Currently installed programs list is displayed Select the CLS application from the list and uninstall it 10 3 Remove CLS folder In Windows Explorer remove the CLS root folder with all subfolders and files The default root folder is C CLS 10 4 Install new CLS version For further information on how to install a new CLS version please see the HOW TO INSTALL CLS section of this manual 10 5 Update the license When starting a new version of CLS for the first time a new license will be required to a
73. solete Codonics Container Labeling System User s Manual Cancel Page 73 41 HOW TO INACTIVATE OBSOLETE A DRUG In the main menu choose Manage then Drugs Gs Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Drugs Users Concentration Units To inactivate a drug select the drug from the list and click the Edit Drug button or double click on the desired drug 6 Drugs ae ae Add Drug ContainePeeue Tallman Drug Concentration Drug 2 10016 Atropine 0 4 mg mL 10019 Diatrizoate 0 08 g mL Diatrizoate Meglumine 10015 Ephedrine 5 mg mL 10007 EPINEPHrine Epinephrine 0 005 mg mL Lidocaine 10018 Esmolol 10 mg mL 10006 Fentanyl 50 mg mL 10020 Heparin 5000 Units 10012 Imipenem 250 mg Cilastatin 10013 Ketamine 10 mg mL 10009 Lidocaine 1 10010 Morphine 1 mg mL 10008 Propofol 1 10017 Rocuronium 10 mg mL 10011 Succinycholine 20 mg mL 10014 Vecuronium 1 mg mL v Codonics Container Labeling System User s Manual Page 74 On Drug Status change from Active to Inactive Obsolete and press the Save button or the Cancel button to cancel Note Drugs marked as Inactive Obsolete are not available to be selected in the system for a new Manufacturer Drug record Drugs that are marked as Inactive Obsolete remain unchanged as previously assigned to Manufacturer Drug records If a drug needs to be inactivated for use please delete t
74. te gt Lot L Loo o Codonics Container Labeling System User s Manual Page 54 The Edit Barcode Rule window will be opened Modify the rule as needed and apply the changes by pressing the Save button Edit Barcode Rule Barcode Mask Manufacturer Code Scan Barcode on Box 1234567890L123456011020 CO T Fe Application Identifier Start Position Length F3 Manufacturer Code 1234567890 1 F4 Expiration Date Format L12345 wia x 11 Th F5 Lot 011020 18 6 Barcode Rule Status O Active Inactive al Clear Mask Cancel To clear the existing mask press the Clear Mask button Note For further information on how to edit the Barcode Rule please read the HOW TO ADD RULES section of the manual Codonics Container Labeling System User s Manual Page 55 29 HOW TO INACTIVATE OBSOLETE BARCODE RULES In the main menu choose Manage then Barcode Rules CLS Label Manage Settings Logs Export About Logout Manufacturers Manufacturer Drugs Concentration List Routes Printers To edit an existing rule go to the Edit Barcode Rule tab and double click the desired rule or select the rule from the grid and press the Edit Barcode Rule button Barcode Rules imi g Symbology Barcode Rule Active Y Y Y Code 39 Code 32 AD IAN mw agi m Code 39 Code 32 sssss NST A Code 39 Code 32 22222 E Code
75. throughout this manual e Integration with desktop printer e Integration with barcode scanner e Container ID code formatting e User group roles e Manufacturer configuration e Drug configuration e Manufacturer drugs configuration e Route configuration Codonics Container Labeling System User s Manual Page 4 e Concentration configuration e User configuration e Printer configuration e Verification workflow e Workflow approval e Lot and expiration date tracking e Container code verification e Manufacturer code verification e Label printing e Export of CLS data in CSV format The hardware provided with your system includes the following items e An easy to use Zebra desktop direct thermal printer e An easy to use Motorola barcode scanner The label media see NOTE below provided with your system includes three unique label designs for use in pharmacy which are detailed throughout this manual e Flag labels intended to be wrapped around the neck of drug containers e Round labels intended to be applied to the bottom of drug containers e Rectangular labels intended to be applied to the side of drug containers NOTE Use only Codonics labels to ensure proper operation of the device and proper labeling of drug containers Using unapproved labels could lead to unacceptable results including poor print quality and poor label adhesion to the drug containers Please contact Codonics Customer Support to order label m
76. tifier Start Position Length AD 2 F3 Manufacturer Code 135790 F4 iration Date Format 061215 F5 Lot AddBarcode Rule Clear Mask 6 With the mouse highlight the characters that define the Lot and press the F5 key on the keyboard Codonics Container Labeling System User s Manual Page 52 6 Barcode Rules e Add Barcode Rule Edit Barcode Rule Barcode Mask Manufacturer Code Scan Barcode on Box AD135790 830061215 Code 39 Code 32 F2 Application Identifier Start Position Length AD 1 2 E n er Cod 135790 3 6 F4 ti Format 061215 YvYYMM 15 6 F5 Lot L45670 9 6 Agd Barcode R Clear Mask Press the Add Barcode Rule button to save the rule Codonics Container Labeling System User s Manual Page 53 28 HOW TO EDIT BARCODE RULES In the main menu choose Manage then Barcode Rules Ocas Manufacturers Manufacturer Drugs Concentration List Routes To edit an existing rule go to the Edit Barcode Rule tab and double click the desired rule or select the rule from the grid and press the Edit Barcode Rule button 6 Barcode Rules Symbology Barcode Rule Active Y Y Y Code 39 Code 32 AD IAN mw Code 39 Code 32 2222 AAI a Code 39 Code 32 22822 Code 39 Code 32 HHHHH8 2 2 22 a Test Barcode Parsing Manufacturer Code Scan Barcode on Box Application Identifier Manufacturer Code Expiration Da
77. ug 10 At this point your CLS database includes 3 manufacturers and 10 drugs The last step in setting up your data is to associate specific manufacturers to specific drugs Manufacturer 1 Drug Drug 5 Drug 8 Manufacturer 2 Drug 2 Drug 3 Drug 9 Drug 10 Manufacturer 3 Drug 4 Drug 6 Drug 7 Your CLS database now includes 3 manufacturers 10 drugs and 10 manufacturer drugs for use in printing barcode labels for your drug containers Codonics Container Labeling System User s Manual Page 10 10 HOW TO UPGRADE CLS This option is used to upgrade the CLS software Note This option is only available before the application is upgraded and while there is no data in the new CLS database 10 1 Backup the Database Please backup your CLS database This database backup file will be used during the upgrade process to import the existing data from your current CLS software version to the upgrade version To find your Database file click Settings and then System The System configuration window is displayed cis Label Manage Settings Logs Export About Logout ee i System Under the General tab you can find the Database Path field which defines the path to the database that the CLS is using The default path is C CLS BD DB mdb Backup your database file in a secure location out of CLS application folder General Parameters Export Settings File Path C A CLS Export E Databa

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Container Labeling System™ User`s Manual