Payentry User Guide
Contents
1. 8 Call your payroll provider if you encounter any problems with submission Accessing your payroll data after submission Check with your payroll provider to determine the timeframe for completion and when you may access your data Processing times vary NOTES payentry com Quick Reference User Guide 23 MPAY Software 2006 Version 1 1 Check Calculator The Check Calculator is accessed through Payroll Entry You may access it either before or after starting payroll There are several options available when using the calculators 1 View manual calculation only 2 View and save manual paycheck 3 View save and print manual paycheck Whenever a manual check is saved or saved and printed it is automatically stored in a VM Void Manual Batch that can be processed with your next payroll so the employee year to date file is updated with the appropriate wage and tax amounts CI Autopay Pay 0 00 Hours Tax Frequency Default M Block Automatic Pays Override FITW o SITW o Block Deductions C Supplemental Tax Rates Block Direct Deposits CI Net to Gross zz PP mm Dt bem x Create a Manual Check 1 Manually choose the pay code s from the drop down 2 Choose the Block options if applicable Automatic Pays Deductions Direct Deposit 3 Change tax frequency or percentages if applicable 4 Press Calculate Check 5 View the calculated check Earnings Deductions Overtime 5 002. 12 31 2100 Details gt 12 31 2100 Details b My 5 2500 0 00 8 6 2004 N A M 6 6 2004 N A se 8 6 2004 N A 6 6 2004 N A v 8 6 2004 N A 15 6 2004 Tax Details Filing Status To make status changes such as Single to Married use the appropriate drop downs and fill in the exemptions box Only status codes available for each particular tax are seen 1n the drop down Additional Amounts input the appropriate flat amount or percentage amount to be taken on each paycheck Start End Dates Typically you do not want to alter these date fields When you add a new employee the start date will populate with the next check date The end date will populate with 12 31 2100 or forever until it is changed Any check dates entered between the start and end dates will calculate taxes If the check date is not within the range taxes will not calculate which is why you should be very careful when modifying dates NOTE Always verify the start end dates when adding a new tax code payentry com Quick Reference User Guide 14 MPAY Software 2006 Version 1 1 M 8 6 2004 12 31 2100 Details b 8 6 2004 5 12 31 2100 5 Details gt 8 6 2004 Si 12 31 2100 5 Details b no taxes Legend Tax Code Ma Valid filing status codes are Single 3S Married M and Head of Household H Enter the number of declared allowances in the Exemptions field
3. 4000 425 joo eu 10 Smith Mike C Pay 0 00 Hours 40 00 0 00 10 00 Next Page gt Save Changes Undo Changes G E F As you look at the example above notice the employee s are in EE ID order based on the Sort method There are just ten employees on the screen because the page length is set to ten A The first employee has a reminder note attached to her You may point to the note with your mouse or double click on the note and it will appear in pop up box This is an hourly employee B This indicates an Auto Pay Salary employee If set up properly you do not have to type anything for this employee unless you want to record sick vacation etc C This indicates an Auto Pay Hourly employee This should only be used if changes to hours occur infrequently for an hourly employee D Based on our Page Length filter of ten 10 you have the option to go to another page as this company has more than 10 employees E Details will advance you to the Employee Pay Entry area where you can conduct overrides view the paycheck delete the paycheck or add new earning or deduction codes not on this screen F Details will advance you to the Employee Pay Entry area and automatically add a new paycheck so that you may key hours dollars G Customize column headings based on your most commonly used codes Go to Preferences Batch Pay Entry to customize payentry com Quick Reference User Guide 20 MP
4. a A Search Se Favorites Address http dudlysq ee auth Login asp 6606 payentry com Bart Simpson Logout 8 In order to use PayEntry you must provide your current Email Address Email Address Current Password lf you need help logging in please contact support by calling 123 456 7890 a Local intranet payentry com Quick Reference User Guide 30 MPAY Software 2006 Version 1 1 Passwords Employees are assigned default passwords which are provided to them in the Employee Self Service Enrollment report When an employee logs in with a default password the employee is immediately prompted to setup their password Once a password is set up the default password is no longer valid New Employees When employees are first granted access to ESS via the Employee Self Service Access Page they will be sent an email message with their default username and password The employee must acknowledge receipt of the email message before they will be allowed to login to ESS See the Acknowledgement section for more The first time a new employee logs into ESS they will be forced to change their password before being allowed to continue The employee can change their username or password from the Account page in ESS once they are logged in See the Account section for more detail Acknowledgement Employees will be sent an email message with an acknowledgement link in it when e They are initially grante
5. deductions and taxes The next screen shows a list of your employees There are numerous options on this page that allow you to filter sort and change the number of EE s shown in the window For example you may filter by All or Active EE s sort by Name Dept EE ID etc and determine how many EE s you would like to view at one time 111 352 2222 Howell Thurston 444 517 5555 Merchant Randolph P 111 534 6666 Meredith Amanda 333 112 4444 Miller Dana 125 45 6 69 Person Test 123 45 6799 Simpson Margaret S 222 531 4444 B ei 1 On dE eo en New Employee Wizard You may add new employees here by clicking on the New Employee link Enter the employee information and then click Add Employee to save your information Following are some suggestions regarding entering new employees Basic Information Address 1 1660 Fence Post Circle Address 2 City Kansas City State MO Missouri w FIP 64115 Sex Birth Date 5 18 1972 SSN 111 22 3333 ID The system will assign the next employee number in sequence but you may override it using numbers letters or a combination of both You may not use symbols spaces or punctuation Anything on this screen can be changed or updated later except the employee ID number ID numbers can be six characters or less You may use leading characters to make the ID six characters but you may not use trailing spaces or spaces within the ID payentry com Quick Reference User Gui
6. If the employee or employee s Spouse is blind enter 1 in the Exemptions 2 field to claim the additional allowance Add Tax to Employee gt State All the features from above apply Notice when you use the drop down the Legend below it populates with informational data Accruals Use this tab to establish an employee s participation in a time off accrual type The Accrual types are setup on the company level by your payroll provider An employee can participate in an unlimited number of time off types To add a new accrual select the accrual type in the drop down enter the appropriate dates and press the ADD button To modify the accruals edit the fields and click Save Changes To remove a accrual click the Remove button next to the accrual To add a new accrual fill in the fields in the bottom row and click Add Sick Sick as bien 2012100 E Details h Vac Vacation eraros E eeoa E leanen E Details b eee Add Save Changes Undo Changes To remove a policy type from the employee file press the Remove button It may be better however to change the end date and leave the policy in the employee record to provide you with a better audit trail Options are available to override certain aspects of the company level policy accrual at the employee level by going to Details payentry com Quick Reference User Guide 15 MPAY Software 2006 Version 1 1 The Details section allows you Details to override t
7. Margaret S 1 Pay 2000 00 Details gt New gt 8 Wayne Joshua J Pay 0 00 Hours fooo Juno o00 J ooo 000 Details gt New gt EReg Regular Hours v EOT Overtime Hours a Remove Evac Vacation Hours a v ESick Sick Hours e 4 Remove EHol Holida Hours a a es payentry com Quick Reference User Guide 28 MPAY Software 2006 Version 1 1 Employee Self Service ESS This feature allows employees to view personal demographic and payroll data online This is a view only feature but an employee may print prior check stubs Depending on your service level this option may or may not be available to you Contact your payroll provider if this is an option you would like to offer employees Company Level Administration Each company has access to the Employee Self Service configuration under the Main Menu Go to Main Menu gt Additional Options gt Setup The company configuration allows access to the employee and default password policy as well as company level sidebars Employee and Password policies The employee and default password policies can be edited Normally these are configured by your payroll provider If the employee login policy is set to Manual the employees who are allowed to login can be entered on this screen Once the policies are setup the company administrator can run the Employee Self Service Enrollment report for their employees This
8. User Guide 27 MPAY Software 2006 Version 1 1 User Preferences User Preferences give the user the ability to personalize the payroll entry settings Company 100 The Demo Company New Company Preferences Employee Pay Entry Settings Header columns can be changed to make the keying process more efficient Autopay Pay 0 00 Hours Regular EVac Vacation Default Default v EHol Holiday Default Detautt EBonus Bonus ooo fooooo oo Default Default Remove et ER ee eg ee eee Save Changes Undo Changes Delete Paycheck Calculate Check Hours Creme mt 10 AOC Rate Amount Branc _ AME a Department Go to Payroll Batches in The Demo Company 100 Preferences Batch Pay Entry Settings The settings correspond to the Batch Pay Entry header columns and can be setup to match your input sheets for faster input Batch B Bi Weekly Payroll Check Date 8 5 2005 Employee Filter Sort Name Page Length 30 se 1 Bailey Mary R Pay 0 00 Hours 3 Employee Test Pay s2000 00 000 ooo oo0 _ ono 000 Details b New 3 Howell Thurston Pay 2596 15 Details gt New P 4 Merchant Randolph P Pay 1800 00 ooo Jon o00 Jo oo0 Details gt New gt 5 Meredith Amanda C Pay 1731 00 Details gt New b i Person Test Pay 40 00 Hours 000 000 foo ooo 000 Details b New gt 2 Simpson
9. Worker Comp Code 8810 Clerical Tipped OT Exempt L _ Save Changes Undo Changes Home Department change an employees department by using the drop down list Status these fields are used to define the employee s status within the company gt Status Type and Pay Group are populated by the drop downs Term Date input the employee s termination date here along with changing the status type to Terminated Position this area contains optional fields including the Worker Comp Code This drop down is populated on the company level Labor Allocation Labor Allocation is used to automatically distribute percentages of employee s earnings deductions and taxes to multiple cost centers within the company Employees set up for Labor Allocation will only receive one paycheck Labor Allocation will take place on all paychecks unless overrides are submitted For infrequent allocation of labor it is best to use the input in the pay entry area Click the new button to create a new labor allocation entry NOTE If the total of the Labor Allocation percentages is less than 100 the shortage amount will be allocated to the employee s home location Miscellaneous This tab contains a variety of employee information fields used for a number of purposes Many of the fields are populated at the company level allowing you to choose from the drop downs payentry com Quick Reference User Guide 9 MPA
10. and click Allow To allow cookies for all web sites click on Tools gt Internet Options gt Privacy and set the privacy level to Medium High or lower Netscape Navigator 6 x on Microsoft Windows To enable JavaScript click Edit gt Preferences gt Advanced and check Enable JavaScript for Navigator To enable cookies click Edit gt Preferences gt Privacy and Security gt Cookies and select either Enable cookies for the originating web site only or Enable all cookies Opera 7 x on Microsoft Windows To enable JavaScript click File gt Preferences gt Multimedia gt JavaScript To enable cookies click File gt Preferences gt Privacy gt Enable cookies Note there are additional settings on this screen that may disable cookies for payentry com These settings can be used to enable first party cookies while disabling third party cookies Logging in All employees should go to https www payentry com ee to login Note that ALL employees in ALL companies use the same login URL If an employee works for multiple companies on payentry com they will not be able to login to ESS since the system will not know which company to show information for since the EE email address may be the same across companies Note that after an employee has first been enabled there is a delay of up to an hour before they can login a payentry com Microsoft Internet Explorer File Edit View Favorites Tools Help Q sx Q x
11. report is a form letter that is used to distribute the default passwords to the employees greatly simplifying the setup of the system Note that changes to the employee policy can take up to an hour to take effect Sidebars Company level sidebars are shown to ALL employees in a company The company sidebars are shown before the payroll provider sidebars and the company level sidebars are only shown to the company they are configured on As with payroll provider sidebars a sidebar can contain HTML including links and images Employee Login Employees login and access the self service system using a standard web browser and any Internet connection Configuring Browser Settings The ESS web site requires that both JavaScript and cookies be enabled on the client web browser Different browsers have different procedures for enabling these features making it impossible to describe the procedures for all possible browsers on all possible platforms The following sections outline the procedures for major browsers and platforms Internet Explorer 6 0 on most versions of Microsoft Windows Note that Internet Explorer has relatively complex security settings and that these security settings may be overridden and or disabled by a system administrator The following procedures describe the settings needed to enable various features but these settings may not be available or honored due to administrative security policies Internet Explorer refers to
12. will go direct deposit payentry com Quick Reference User Guide 13 MPAY Software 2006 Version 1 1 6 The Prenote Date field will automatically populate with the next payroll We recommend letting the system automatically prenote this file You may override the prenote function by inputting a prior date in this field Please consult your payroll provider as they may not recommend this practice Taxes Information regarding the employee s taxes is input here Tax and taxable wage data is stored at the paycheck level As a result all employee and employer taxes that the employee is considered for will be displayed in this tab Only taxes setup on the company level can be assigned to the employee Contact your payroll provider to add new or modify current tax set up The function of adding a new employee will automatically add the employee s tax codes Normally you will only have to make tax adjustments status changes additional taxes etc here Employee Work State The work state field must be completed if Workers Compensation is to be calculated for this employee Employee Work State MA Massachusetts M Tax Details To modify the taxes edit the fields and click Save Changes Additional Additional Flat Amount Percentage Filing Status Start Date End Date Tax Code Exemptions Exemptions 2 Federal 12 31 2100 Details b 12 31 2100 Details gt 12 31 2100 5 Details gt 12 31 2100 Details gt
13. wish to use the automatic GTL calculator This feature will look at the full amount of the employee s GTL units field and based on the age of the employee DOB must be in system the system will input a GTL earning tax it appropriately then deduct it These entries will appear in pay detail when the employee is paid You can temporarily cancel the payment of a scheduled item in Employee Pay Entry by going to Edit in Employee Pay Entry and blocking the earning payentry com Quick Reference User Guide 11 MPAY Software 2006 Version 1 1 Deductions Amounts to be deducted from an employee s paycheck as a scheduled activity are setup here One time deductions can be entered in Payroll Entry as needed and should not be setup here Example Setting up a Deduction L 2 Choose the deduction from the dropdown Choose a special calculation code if necessary i e child support 401k Leave blank to take a flat amount Populate the rate amount The rate will be a percentage if you choose a percentage calculation code Let the frequency default to Every Pay Period unless this deduction should have a special frequency such as the first payroll of the month then choose as needed The start date will default to your next payroll and the end date to 12 31 2100 forever You may override this if necessary To modify the deductions edit the fields and click Save Changes To remove a deduction click the Remove button next to the
14. 123 75 no deductions Medicare 123 75 lores 5 00 123 75 OASDI 123 75 7 68 Kansas City MO 123 75 1 24 Federal Income Tax 123 75 15 00 Missouri SITW 123 75 0 00 Direct Deposits Totals Employer Taxes Transit Account Ameunt Net Pay 98 04 Code Description Taxable Amount no direct deposits Net Check 198 04 MED R Medicare Employer SSR OASDI Employer FUTA Fed Unemployment MOSUI Missouri SUI To save this check enter the following information and click Save Check Period Begin Period End Issue check immediately using the following information Bank Account 191919 Primary Account v Check Number o C Print check requires the Secure Document Manager be installed Issue check as part of the next payroll processed payentry com Quick Reference User Guide 24 MPAY Software 2006 Version 1 1 Save a Manual Check Change the pay period begin end options 1f applicable Choose Issue check immediately using the following information The bank account should default to your company account Assign a check number If a check number is assigned it is assumed a check was written and one will not create when the next payroll processes 5 If you are manually writing the employee a check at this time then do not choose the print option If you have the ability to print checks then that box can be checked 6 Press Save Check Do not forget this step or your check will not be saved and included in th
15. AY Software 2006 Version 1 1 Employee Pay Entry This method of entering payroll allows you to see one employee per page You will have to use this screen at some point even 1f you prefer to use the Batch Pay Entry method The top of the page contains employee notes if applicable and demographics The bottom area allows you to enter hours dollars etc in Menu gt Payroll Batches gt Em ployee Pay Entry Help Preferences Le Employee Filter All M Sort Name Employee K 4 Meredith Amanda 5 IDC New Employee Employee Memo lt 2 Tax Commission Checks Monthly Batch B Bi Weekly Payroll Meredith Amanda 5 Check Date 10 28 2005 Dept 30 300 Rate Amount Per Salary Accrual Hours SSN 333 12 4444 Base 21 6375 1 731 00 Sick 2 28 Freq B 2 15 0000 Hour Vac 7 30 Status A Check Type Reg z Regular Description Department Regular Dats Default Overtime 0 T Default Default Vacation 0 00 0 00 po Default Default _v Remove Sick j Default Default Remove Holiday 0 D D Default Default Remove ERetro Retroactive Pay 0 i e Default Default v Remove vi Default Default v Add Save Changes Undo Changes Delete Paycheck Calculate Check i C D A Choose New Paycheck if you want to pay the employee hours dollars on a separate check You may create as many paychecks as you l
16. JavaScript as active scripting To control active scripting and other security features Internet Explorer uses the concept of security zones to classify web sites into different groups Each zone specifies a set of security settings that apply when accessing sites in that zone The user can either leave the payentry com web site in the default Internet zone or place the payentry com web site in the Trusted zone Placing payentry com in the Trusted zone is safer as 1t does not require enabling scripting for all Internet sites To place a site in the Trusted zone click on Tools gt Internet Options gt Security gt Trusted Sites gt Sites and add http www payentry com To enable active scripting in a zone click on Tools gt Internet Options gt Security select the zone payentry com Quick Reference User Guide 29 MPAY Software 2006 Version 1 1 containing payentry com click Custom Level and then click Enable under Scripting gt Active Scripting To control the handling of cookies Internet Explorer applies custom settings for any web site that has been explicitly setup within Internet Explorer otherwise Internet Explorer will apply the default settings It is recommended to enter settings for payentry com explicitly to avoid allowing cookies for all web sites To allow cookies for payentry com explicitly click on Tools gt Internet Options gt Privacy gt Edit enter http www payentry com
17. Quick Reference User Guide payentry com Table of Contents GETTING STARTED LOGGING IN USING SECURE PASSWORDS NAVIGATION EMPLOYEE INFORMATION NEW EMPLOYEE WIZARD EMPLOYEE INFORMATION DEMOGRAPHICS DEPARTMENT POSITION LABOR ALLOCATION MISCELLANEOUS RATES AUTO PAYS FRINGE DEDUCTIONS DIRECT DEPOSIT TAXES ACCRUALS PAY HISTORY EMPLOYEE HR INFORMATION ___ REVIEWS DEPENDENTS EDUCATION EMERGENCY CONTACTS EVENTS PREVIOUS EMPLOYERS SKILLS PAYROLL ENTRY PAYROLL BATCHES PAYROLL DATA ENTRY BATCH PAY ENTRY EMPLOYEE PAY ENTRY PREPROCESS REGISTER CLOSING AND SUBMITTING PAYROLL PAYROLL PROCESS CHECKLIST _ CHECK CALCULATOR REPORTS USER PREFERENCES EMPLOYEE SELF SERVICE ESS _ COMPANY LEVEL ADMINISTRATION EMPLOYEE AND PASSWORD POLICIES SIDEBARS payentry com Quick Reference User Guide MPAY Software 2006 Version 1 1 VO O O0 FH N N On ER ER A EMPLOYEE LOGIN LOGGING IN PASSWORDS NEW EMPLOYEES ACKNOWLEDGEMENT FORGOTTEN PASSWORD PASSWORD REQUIREMENTS HOME PAGE WHAT CAN AN EMPLOYEE VIEW SAMPLE ESS HOME PAGE payentry com Quick Reference User Guide MPAY Software 2006 Version 1 1 29 30 31 31 31 31 32 33 33 34 GETTING STARTED Logging In You must have a web browser and internet access to log in to payentry com and PDF viewer to view reports Your payroll provider will furnish you with an address to log into payentry com It should look something like th
18. Y Software 2006 Version 1 1 Memo Use the Memo area to input reminder notes that can be viewed during the payroll process for a specific employee This note will remain the same until you change it Memo show memo in pay entry This memo can be viewed in the pay entry area allowing you to input reminder notes for a specific employee Rates This is where the employee pay rate information is stored Employees may have multiple pay rates active at one time as long as the rate code is different as in the example below This tab is also your historical lookup tool so it is recommended as a rate change is necessary that a new version of that rate be added Do not change or delete existing rates To modify the rates edit the fields and click Save Changes To remove a rate click the Remove button next to the rate To add a new rate fill in the fields in the bottom row and click Add Rate Code Salary Rate Per Start Date End Date Base 216346 7 8 6 2004 11 11 2004 Details b Base 1731 00 21 6375 ER 11712 2004 8 12 31 2100 Details gt 150000 Hour PerHour 3 18 2005 S 12 31 2100 S Details gt 00000 9 30 2005 S 12 31 2100 5 Add Save Changes Undo Changes EXAMPLE Make a change to the active base rate in the above picture 1 Choose Base from the drop down 2 Fill in the new salary manually calculate the hourly rate if it does not automatica
19. d access to ESS e Their ESS account has been reset from the Employee Self Service Access Page e Their password has been reset or email address has been updated from the Employee Setup Page e They have forgotten their login information and have requested it be sent to them e They have updated their email address via the ESS Login Page e Their account has been disabled due to too many failed logins see the ESS Security Enhancements section for more e They have changed their email address via the Account Maintenance Page When one of these events happens the employee will need to open the email message and click on the acknowledgement link or paste the link in their browser They will then be presented with a web page informing them that they can now log in When they log in after acknowledging the receipt of the email message they will be forced to change their password before being allowed to continue Forgotten Password On the Login Page to ESS there is a link to the Request Employee Login Information Page where an employee can navigate to if they do not know their username or password This page allows the employee to request their username and password be sent to them The employee must enter their email address They are then required to further verify their identity by answering a personal question This question can be set up by the employee in the Account Maintenance Page If the employee has not set up a question then the de
20. de 6 MPAY Software 2006 Version 1 1 Last Name First Name Middle enter as shown on the employee social security card as this will appear on the employee W2 at year end Birth Date you may use the calendar icon or type in the birth date SSN enter the SSN using the following format xxx xx xxxx Department and Status Information Status Hire Date 7 22 2008 E Worker Comp Code Branch Department U Demo Kansas City 400 Customer service Hire Date the default value is today s date If the hire date is not today you should change this field to the correct date Worker Comp Code use the drop down if applicable If the code you need is not listed in the drop down it must be added on the company level Call your payroll provider if you do not have access to this tab and they will add it for you Rate Information AutoPay Hours Rate 15 7500 hour Default Hours 40 00 7 pay period O Salary Salary 000 pay period O None Base rate or salary will be setup later Frequency vi vreekly w Hours use this for hourly employees The default hours field is optional Using this field for hourly employees will create an Auto Pay box on the payroll entry screen This will automatically populate 40 hours for the employee If an employee s hours fluctuate you may not want to populate this field Salary use this for salary employees and type in the amount they will receive pe
21. deduction To add a new deduction fill in the fields in the bottom row and click Add Deduction Calc Code Rate Amount Frequency Start Date End Date 401k EE 401k Percentage 6 0000 Every Period 18 6 2004 12 31 2100 Dental Pretax Dental Flat Amount 9 6500 Every Period 6 6 2004 12 31 2100 D Health Pretax Health Flat Amount 29 2700 Every Period 8 6 2004 12 31 2100 Uway United Way Flat Amount 10 0000 Every Period 12 30 2004 12 31 2100 Det Details emove e t emove gt b R ails Remove Details R ails R emove 0 0000 Every Period 9 30 2005 12 31 2100 d a Save Changes Undo Changes Details C Use company defined rate calc Calc Code Flat Amount Rate Amount 10 0000 Frequency Every Period v Last Taken 3 4 2005 Start Date 12 30 2004 S End Date 12 31 2100 S Goal 100 00 Paid 50 00 Minimum 0 00 Maximum 0 00 YTD Max 0 00 Agency 10 United Way vi Misc Info Save Changes Undo Changes Click Save Changes Click on details 1f you wish to add a goal target amount to a deduction The paid field will automatically update with each payroll Once the Paid field equals the Goal field the deduction will no longer be taken Additionally you may attach a deduction to an agency check 1 e child support garnishment and use the Misc Info field for case numbers or identifi
22. e next payroll process and the employee year to date wages will not be updated ee a payentry com Quick Reference User Guide 25 MPAY Software 2006 Version 1 1 Reports There are currently 68 reports available to view and print Select the report you want to produce by pressing the Run link All Report Groups Request Area Pickup Area All Reports All Reports Title SubTithe Rus Payroll Register Run D Year to Date Report Payroll Register with TD MTD OTO YTO Labor Distribution Certified Payroll Check Register Code Listing Direct Deposit Report 3rd Party Sick Pay Goal Status Agency Check Listing ES a Al e a a a Code Group Listing Payroll Summary Report Tax Deposit Notice a rFrrFrFYrFreYTFreYrFTref fTr ft e F YT YF FF FF FF OF Accrual History Accrual Balance This will queue a request to run the report The request will be processed and the report will be available for download as soon as the request has been completed You have the option to change the report parameters If no changes are made the report will default to the last payroll processed You may change date ranges or the sort order as well as run a detail or summary report There are also additional options Additional Options Name Description Value Show Code Enter a code if you want the report to display a single deduction or earning code C
23. ect Deposits To view check detail information click on Details The details show earnings deductions taxes and direct deposits for a specific pay period The information can be printed by choosing the Print Check Stub option at the bottom of the page Manual Check Paid on 1210008 for period anding 115006 Mary R Bailey 219 Academy Sireei Kansas City MO B4014 Earnings Re Deductions Wiindic atit pasii Kansas Cily MO Federal income Tax Missouri ET Employer Taxes MED R Medicare Employer DASO Employer Fed Unemployment Missoun SU Direct Deposits payentry com Quick Reference User Guide 34 MPAY Software 2006 Version 1 1
24. ers payentry com Quick Reference User Guide 12 MPAY Software 2006 Version 1 1 Direct Deposit The definitions for employee s direct deposits are setup here An employee can have an unlimited amount of direct deposits Direct Deposits can be coded as a Flat Amount a percentage of the Net Pay or Net Pay minus a flat amount To modify the direct deposits edit the fields and click Save Changes To remove a direct deposit click the Remove button next to the direct deposit To add a new direct deposit fill in the fields in the bottom row and click Add Priority ABA Transit Account Checking Amount Code Amount Prenote Date Start Date End Date 011111111 123456 Flat Amount 5000 9 3 2004 S 9 3 2004 12 31 2100 S Details b 011111111 9898997 Percentage 100 00 932004 E 19 3 2004 12 31 2100 5 Details b 9 30 2006 12 31 2100 Flat Amount b Save Changes Undo Changes To add a direct deposit to an employee fill in the blank fields as follows 1 Fill in a priority Start with zero 0 if you setting up multiple accounts If only setting up one account for the entire net check use priority ninety nine 99 In the example above we have used priority zero 0 for the 50 going to savings and priority ninety nine 99 for the remainder of the net check a The priority of the direct deposit tells payentry com the order in which to perform the Direct Depo
25. fault will be to ask them for their social security number Once the employee has correctly verified themselves a message will be displayed in the browser telling them an email message has been sent to them with their login information The email message is an Acknowledgement message and the employee must acknowledge receipt of the email before they can log in payentry com Quick Reference User Guide 31 MPAY Software 2006 Version 1 1 Password Requirements All passwords will now be required to meet certain minimum requirements to help ensure that they are less likely to be cracked All passwords must be between 8 and 32 characters in length They must contain at least one numerical character 1234567890 and at least one non numerical character When Passwords are stored in the database they will always be encrypted This is a one way encryption method and the password cannot be retrieved from the database Passwords will expire after a certain amount of time and the employee will be forced to change it the next time they log in after 1t has expired The amount of time allowed before a password expires is configurable per company via the Employee Self Service Company Parameters Page Passwords cannot be reused for a certain period of time If the employee enters a password that has been used previously when they change their password they will be informed that it cannot be used because it has been used in the past and must enter another
26. fy your payroll data prior to submitting the information to your payroll provider You may save this report to your desktop or print it You may run it for all batches or a specific batch by changing the report properties Note Once the payroll has processed you will not be able to preview this report again After the payroll processes you may view the Payroll Register report Run the Preprocess Register 1 Click on Preprocess Register on the Payroll Batches screen The next screen allows you to change the report parameters The report will run for all batches unless you type a batch in the Value field 1 e B M W VM etc Click Run Report The report is Queued Go to Main Menu Reports Pickup Area Click Download ae Closing and Submitting Payroll After payroll totals have been verified for accuracy you may close and submit the payroll Close Submit Payroll 1 Click Close Payroll on the Payroll Batches screen 2 Click Close Payroll on the next screen as well 3 The next screen allows you to Submit Payroll click Submit Payroll 4 The Submit Payroll screen will give a Refresh option Click Refresh after a few minutes to ensure your job was successful 5 A message indicating your payroll was submitted should appear see below a Ifa warning message appears call your payroll provider 6 Return to Payroll or Main Menu and log out Submit Payroll Check Date 10 14 2005 Payroll Submitted 2 i EN SSL mA Succes
27. g Status M A v Local Tax Employee Information Demographics This tab contains the employee name and address along with a few other pieces of demographic data Last Name First Name Mide R Line 1 219 Academy Street Line 2 oS City Kansas City State ZIP 64014 Gender F Female M Ethnicity W White Birth Date 9 16 1963 S SSN 111 32 2222 Clock Number si Home Phone 1816 455 1685 Work Phone Extension Email Address Imbailey thedemoco com Mail Stop sd 816 877 3556 ba License OY Save Changes Undo Changes payentry com Quick Reference User Guide MPAY Software 2006 Version 1 1 You may change an employee address add additional contact information and insert data into custom fields Custom Fields if there is a field in payentry com you would like to track but it is not available field labels can be set up at the company level There are four custom fields available on this tab although there are only two shown in the figure below Department Position Demographics Dept Pos Miscellaneous Reviews Dependents Education Emergency Contacts Events Previ Home Department Branch Department U Demo Kansas City 5S00 AR Training w Status status LA Acive Type RFT Regular Full Time Pay Group Hire Date 7 16 2002 Rehire Date 12 7 2004 Adj Seniority Si Len of Service 2 year s Term Date 9 10 8 2004 Term Reason Position Position Title Training Manager Supervisor
28. he policy or adjust Star Date 8 6 2004 End Date 12 31 2100 Adjusted LOS Date Last Accrue 3 4 2005 an employee s time off Se C Override Rate C Override Hours C Override Amount Balance Hours Dollars Total Soe 149 25 Used aeoo 13077 Available 1 12 16 48 Pay History Any check processed in payentry com for an employee is viewable through this tab The paycheck history is displayed in reverse chronological order with the most recent entries displayed at the top of the list The top section of the screen shows a recap of each check displaying check type check date hours gross taxes deductions net and check voucher number Check Date Pay Type Hours Gross Deds Taxes Dir Dep NetPay Check Amt Check Voucher Clr o 6 2004 Reg O 1 307 65 2 299 37 963 40 963 40 a20 2004 Reg O 1 307 69 52 299 37 963 40 963 40 9 53 2004 Reg O 1307 69 92 299 37 963 40 363 40 9 17 2004 Reg O 1 306 15 30 299 41 963 36 0 00 1012 No 10 2004 Reg O0 1306 16 30 299 41 963 36 0 00 1013 No Go to Details if you e Want to see the detail of a specific check e Want to VOID a check o This will void the check and place the void in the next payroll process in the VM batch which allows you to process the void with your normal payroll e Want to VOID and Reissue a check o This will void the check and place the void in the next payroll process in the VM batch which allows you to process the void with your normal payrol
29. hourly employees whose hours vary by pay period and you would like to key in payroll entry Employee Auto Pays Choose the appropriate earning deduction code you would like to automatically pay the employee Attach hours if necessary and fill in the amount and proper dates fields Note The employee will be paid this amount even if you do not input data for a paycheck Remember to delete the item from pay entry if you do not want them to be paid this amount Fringe Recurring additional Employee earnings Car Allowance GTL 401k match etc can be set up here When set up on this tab they are considered recurring earnings and do not appear on the pay screen when the earning is paid but will show in the calculation Fringe Benefits To modify the fringe benefits edit the fields and click Save Changes To remove a fringe benefit click the Remove button next to the fringe benefit To add a new fringe benefit fill in the fields in the bottom row and click Add Code Cale Code Units Rate Code Rate Amount Frequency Start Date End Date 401km 1 v 0 DefaultFied M 30000 0 Every Period 9 30 2005 L GTL FlatAmount v 60000 00 Default Fixed vlo 0 Every Period 9 17 2004 v FlatAmount 0 DefaulyFixed 0 0 Every Period g0 2005 8 12 31 2100 Save Changes Undo Changes Note you must have your payroll provider set up the proper group term life codes if you
30. igation From the Main Menu you may access all the areas allowed by your payroll provider Click the icons or the links to navigate to the desired menu The Demo Company 100 Main Menu Company 100 The Demo Company v New Company The Demo Company 100 View and print employee and payroll reports Note the Adobe Acrobat viewer is required 2 Reports gt postion rales deductions and taxes zs Company Setup gt View and edit company information including demographics departments deductions taxes and bank accounts x Additional Options gt Account information including setup options current status and usage It is important to use the navigation tools within payentry com DO NOT use the Back or Forward buttons on your browser or you will be logged out and changes may be lost Main Menu P and d Return to Main Menu All pages have links at the top and bottom of the page and bold underlined items can be chosen to navigate to that area Remember to SAVE CHANGES on screens where appropriate or you will get a warning and not be allowed to leave that screen until you save or cancel the change payentry com Quick Reference User Guide 5 MPAY Software 2006 Version 1 1 EMPLOYEE INFORMATION Enter the Employee information area from the main menu by clicking on the Employee Information icon or link Employee Information gt View and edit employee information including demographics position rates
31. ike Remember to user the Edit feature to override deductions etc if applicable B Set your code column to your most commonly paid earning deduction codes Go to Company Setup Auto Pays to customize Call your payroll provider if you do not have access to this tab and it will be changed for you Also you can add new line items by choosing them from the drop down and clicking the Add button C The hours rate and amount columns are the default You may customize this if needed branch dept job coded etc Go to Preferences Employee Pay Entry to customize Choose Calculate Check to view the employee gross to net amount or the pay detail for this check E Choose Edit for paycheck overrides You will be able to change tax percentages or frequency block earnings deductions labor allocation or direct deposit Additionally you may create a memo for this specific employee that will show on the check stub Remember when applying overrides Save Changes This Paycheck Only will apply these overrides to this paycheck only Save Changes This Employee Only will apply these overrides to all paychecks for this employee in the batch F The remove button will delete the code on that line payentry com Quick Reference User Guide 21 MPAY Software 2006 Version 1 1 Preprocess Register The Preprocess Register report can be viewed by clicking Preprocess Register on the Payroll Batches screen This report allows you to view and veri
32. is https www payentry com X XX or you may be able to access it from your payroll provider s website Additionally you will be assigned a password and company ID F Protesstonal Services Login Microsoft Internet Explorer a ex Fle Edt Wee Favorkes Took Hep address hipsi paren yeont EMALE ap _ Google i Search Web gh Pager Fy sen E onion z amp paventry com Professional Services Login Halp Professional Services Lo login wiber your username and password and company ID Usemarne Password Company ID MOTE This program requires the use of Cookies and Javascript ous hava not used this program before please click hare ti wiew Powered by Mu payentry com Type in your user name password and company id and then click the login button Using Secure Passwords It is EXTREMELY important that you have a SECURE password We recommend you do the following to insure your password remains secure Make passwords at least 8 characters using letters and numbers Make passwords unpredictable and difficult to guess Change your password every 60 days Do not give your password to anyone Never leave your desk unattended while logged into payentry com M Cee E To change your password login to the system and click Preferences in the top right corner Enter a new password and click Save Changes payentry com Quick Reference User Guide 4 MPAY Software 2006 Version 1 1 Nav
33. l and it will reissue a check for the same amount but assign a new check number The lower part of the screen allows you to view totals within various date ranges The default is the current YTD amount You may change this at the bottom of the page by changing the date ranges and pressing Recalculate payentry com Quick Reference User Guide 16 MPAY Software 2006 Version 1 1 Employee HR Information Reviews The Reviews tab allows you to track employee review information such as Reviewer Rating and Next Review Date Additionally by clicking on Details you can add pay increase information as well as reviewer and employee notes Dependents The employee s dependents can be entered here This tab is for informational purpose only and includes such items as name relationship to employee telephone number and DOB Education This tab is used to store the employee s education information such as school years attended degree and grade point average Emergency Contacts This tab is used to store emergency contact information for the employee and includes items such as name relationship address and phone number Events This tab is used to store information regarding various significant events like Employee of the Month or Sales Person of the Year Events can also be used to track disciplinary history of an employee by defining event categories relating to disciplinary issues Verbal Warning Written Warning etc Eve
34. ley Logout Home Maintenance My Home Page Customize your home page by selecting the summary information you want to include and setting the display attributes for that information Summary Information Include on My Home Page Initially Displayed or Collapsed Full Row or HalfRow Order Accruals Displayed Collapsed Full Half 2 B Displayed Collapse Fu Half Contact Information Deductions Displayed Col Fu Half Displayed Collapsed Full Half Displayed Collapse Fu Half Direct Deposits Last Check Displayed Collapse Fu Half Displayed Collapsed Full O Half Displaye Col Fu Half Status and Position Displayed Collapse Fu Half Displayed Collapsed Full O Half Save My Preferences Set To Default D Jk bj Jof b eE e e e Taxes What can an Employee View Employees can view the following areas anytime by going to Employee V VVV V Contact Information Status and Position Deductions Taxes Direct Deposits Accruals Pay History payentry com Quick Reference User Guide 33 MPAY Software 2006 Version 1 1 Sample ESS Home Page The employee in the sample page prefers to see Pay History Accruals Direct Deposits and Taxes in that order Pay History is set to display where the other three areas are collapsed Peon PA The Demo Company Bailey Logout Kansas Cay MO Home Pay History The company wishes everyone happy 4thi Dir
35. lly calculate this feature can be turned on at the company level please call your payroll provider 3 Change the end date on the old rate 4 Press Save Changes To attach a rate to a specific department organization level click on Details Auto Pays This tab has multiple purposes First you may set up an employees default hours here as well as choose to automatically pay them Additionally you may enter pay types here that are added to the employee s paycheck every payroll i e car allowance or phone allowance These entries will appear in pay detail when the employee is paid You can temporarily cancel the payment of a scheduled item in Employee Pay Entry by deleting the pay item or the paycheck in payroll entry One time additions to an employee s paycheck can be done in Payroll Entry and should not be set up here payentry com Quick Reference User Guide 10 MPAY Software 2006 Version 1 1 Base Auto Pay Auto Pay Hours choose this option if you want your hourly employee to be paid automatically the number of hours you input here If you want to key hours for your employee since hours vary by pay period then do not choose this option Auto Pay Salary choose this option if you want to automatically pay your salary employee the salary indicated here as well as the hours above in the Auto Pay Hours section This option is recommended for salaried employees Auto Pay None choose this option for
36. nt Codes are created in the Company gt Misc tab If you do not have access to this tab contact your payroll provider to set up event codes Information in the tab is available for reporting purposes and has no affect on the calculation of payroll taxes etc Previous Employers This tab is used to store information regarding previous employment It includes items such as name of employer start and end dates job title supervisor termination reason notes etc Skills The Skills tab is used to hold an inventory of employee skills This information may be used to search for in house candidates having the skill set required to fill various open positions in the organization All information in this tab 1s informational only payentry com Quick Reference User Guide 17 MPAY Software 2006 Version 1 1 PAYROLL ENTRY This is the entry point to the various areas used for the input balancing and submission of the payroll to your payroll provider At the end of the section is a Payroll Process Checklist you may use First we will discuss each of those steps in detail Check Date 10 28 2005 Change gt Payroll Overview To process a payroll run first start the period then enter the pay data After verifying the data submit the payroll for processing Follow the steps below to enter and submit all necessary data The checkmarks on the left show the progress for this payroll run The payroll is currently in the Scheduled state The
37. nual check and save the information to process with your next payroll Preprocess Register This report allows you to audit the payroll data in your batch s prior to submitting it to your payroll provider You may print or save the report to view later Close Payroll The feature is only used once your data input and all employee changes are complete payentry com Quick Reference User Guide 19 MPAY Software 2006 Version 1 1 Payroll Data Entry Batch Pay Entry Again this is most frequently used because there is more employee information on one page in a grid format This allows you to view and key your information quickly Batch B Bi Weekly Payroll Check Date 10 28 2005 Employee Filter BatchB vw Sort Name i Page 4 1 gt M Page Length 10 v EReg ESick EHol 1 Baill Mary RC C Pay 0 00 Hours 32 00 re Details gt New gt Employee Te Pay 2000 00 0 00 0 00 0 00 0 00 Details New P ID Name Autopay Howell Thurston i 0 00 j 0 00 0 00 Details gt New P Merchant Randolph P 5180009 0 0 00 0 00 0 00 Details gt New gt Meredith Amanda 0 0 00 0 00 0 00 Details gt New gt Person Test l 0 0 00 0 000 0 00 Details gt New gt Simpson Margaret S _ FP ay 32066 0 00 0 00 0 0 00 j 0 00 Details gt New gt 12 Smith Ben C Pay 40000 00 0 00 0 00 0 00 Details gt New P 11 Smith Jack C Pay 0 00 Hours
38. ode Type Type of code Earnings or Deductions to report on De Detail Group Grouping of detail records Employee v Employee Line 1 First line of employee information Full Name Employee Line 2 Second line of employee information Employee Line 3 Third line of employee information Employee Id Employee Line 4 Fourth line of employee information Employee SSN Employee Line 5 Fifth line of employee information Full Department Employee Line 6 Sixth line of employee information Employee Line 7 Last line of employee information Show Code Totals Display a total by code at the end of the report Show Hours Display hours column Show Rate Display rate column payentry com Quick Reference User Guide 26 MPAY Software 2006 Version 1 1 Additional Options allow you to customize the report even more by changing the Value column If The value is a blank field Type in a value based on the description If The value is a populated drop down Change it based on the description you want If The value is a blank drop down Then This field does not currently show on the report but you may choose from the drop down If The value is a checkbox Check or uncheck based on the description The output format will be PDF Remember you must have Adobe Acrobat installed on your computer to run reports in payentry com Delivery you may view the report in the Pick Up area or use
39. payroll may now be started 1 Start Payroll p Begin payroll cycle by creating all batches and populating them with checks and pay data 2 Payroll Batches gt Enter pay information tor each employee including additional checks 3 submit Payroll gt Submit the completed payroll to the service bureau for processing Use the check calculator to enter manual checks when the payroll is Scheduled or Open Check Calculator gt Create a manual check and calculate the net amount on the fly Start Payroll click the green arrow to start the payroll process Starting Payroll will move you to the Start Payroll Cycle screen At this point review your pay period begin and end dates as well as the batch s Once you have confirmed the information click Start Payroll Check Date 10 28 2005 Start Payroll Cycle start Payroll is used to begin a payroll cycle When starting payroll a series of batches are created and these batches are automatically populated with paychecks using the company and employee level auto pays Running Start Payroll now will create the following batches Batch Description Period Begin Period End B Bi Weekly Payroll 10 9 2005 10 22 2005 Click below ta change the payroll period dates batches or autoposting options Edit Payroll Options gt start Payroll This will actually initiate the start payroll job and will move you to another screen that gives you the option to Refresh at the bottom of the
40. r pay period You may want to record hours for the salary employee as well as dollars If so then use the default hours field as applicable 40 80 86 67 or 173 33 Tax Summary Tax Form We IRS Form ve Employees ww Federal Tax FIT Federal Income Tax State Tax MO Missouri SITW SUI Tax Work State IMO M work state does not affect taxes Local Tax 1 MO KANT Kansas City MO Local Tax 2 Mone Tax Summary the state tax information typically has a default If you operate in multiple states remember to change the employee information accordingly payentry com Quick Reference User Guide 7 MPAY Software 2006 Version 1 1 Federal State Local Tax Details use this area to input filing and exemption status The system knows the status levels for each state and there are notes to remind you once a tax is selected B Walid filing status codes are Single 5 and Filing Status _ Married M Enter S for employees claiming ep head ofhousehold or married filing at the higher single rate Exemptions lo Enter the number of exemptions claimed on Se ae ee STATUS S single M married Filing status 5 isl H head of household MS mamed with spouse working EXEMPTIONS number of allowances Exemptions bp S A For Head of Household this should only be 1 EXEMPTIONS 2 Enter a 1 if married and spouse does not work Exemptions 2 Enter the number of allowances for employees Filin
41. screen Do not wait on this screen for a long period of time click the Refresh button to move on after a few seconds payentry com Quick Reference User Guide 18 MPAY Software 2006 Version 1 1 Payroll Batches You have now moved on to the Payroll Batches screen which offers you several options This section briefly explains the options on this page We will review in detail later Time Clock Import If you use a time clock and your payroll provider has configured your file output to download into payentry com then you will see the Time Clock Import at the top of the page You will not see this option if you do not use this feature Click Time Clock Import to import your data Payroll Data Entry Your payroll may or may not be separated into a series of batches In our example below there is only one batch B Bi Weekly Payroll You have two pay entry options here Click the one you would like to use Keep in mind you may switch back and forth between the two at any time Employee Pay Entry this option shows one employee per page and you advance to the next employee by using the arrows at the top of the page Batch Pay Entry this option shows numerous employees on one page 10 50 and allows you to view or key data in a grid format This method is normally faster although you may have to use the other option to add additional checks use override functions or view the check detail Check Date 10 28 2005 Time Clock Impor
42. sfully submitted and will now be processed by the service bureau Click here for the results of the most recent Submit Payroll job Return to Payroll payentry com Quick Reference User Guide 22 MPAY Software 2006 Version 1 1 Payroll Process Checklist C Go to Main Menu Employee Information This does not have to be done Conduct employee maintenance new hires terminations prior to Starting Payroll deduction changes etc pel a done opened Go to Main Menu Payroll Entry The new payroll cycle can be Start the Payroll cycle by clicking Start Payroll started anytime during the pay period always verify the last payroll submitted did process before starting a new one Click on the appropriate Batch and Method or Import Time Employee Pay Entry one employee per page Batch Pay Entry multiple employees grid format 4 Input payroll data You may leave the payroll Note payentry com has customizable input sheets that process anytime and continue may help make this process faster later J ust don t close the batch until you are completely done Go to Main Menu Payroll Entry Payroll Batches Preprocess Save the Preprocess Register Register and verify payroll totals with the Preprocess to your desktop or print a Register copy so you can verify what you sent to your payroll provider later if needed 6 Close the batch s after verification is complete 7 Submit the payroll to process
43. sit instructions Priorities are defined numerically payentry com will create the direct deposits for the employee in priority order starting with the lowest number first If multiple direct deposits are setup and have the same priority order there is no way to know which on will happen first By default direct deposit has a priority of zero 2 Input the ABA Transit or Routing number We recommend getting this information from a voided check not deposit slips Note Do not input a Transit number beginning with five 5 Transit numbers never begin with five 5 Transit numbers beginning with five 5 are internal banking numbers and will be rejected when your ACH file is sent 3 Input the Account Number Again we recommend getting this information from a voided check 4 Check the box if the account is a checking account Do not check it 1f it is a savings or other type of account 5 Amount Code a Flat Amount 1 Choose if the amount to be deposited is a flat amount b Percentage 1 Choose if the amount to be deposited is a percentage or if this is the net check amount Make sure you input 100 00 in the Amount field for net checks c Net minus flat i The amount entered represents the dollar amount the employee should receive via check Anything remaining will be a direct deposit to the account defined on this line For example if the amount is 50 00 then the employee will receive a check for 50 00 and the remaining amount
44. t Use the Time Import feature to import data from a time clock The time clock data file is uploaded via the web browser and imported into the current payroll Bp Time Clock Import gt Payroll Data Entry The payroll is separated into a series of batches each containing checks Use the Employee and Batch Pay Entry screens to enter pay data then use the Batch Totals and Preprocess Register screens to verify pay data entered When all data entry in a batch is complete close the batch to indicate no further data will be entered Batch Description Status Period Dates Pay Entry 10 9 2006 Employee Pay Entry gt Totals gt Bi Weekly Payroll Open oe P 10 22 2005 Batch Pay Entry Register b Restart gt Add New Batch gt Use the Check Calculator to create a manual check that is either hand written or should be produced with the next payroll Check Calculator gt Verification and Completion Run the Preprocess Register report to view the results of the entire payroll including all batches The Preprocess Register is an important report detailing exactly what will be contained in the payroll Preprocess Register gt When all pay data has been entered and verified for this payroll close the payroll in preparation for submission and processing go Close Payroll gt Check Calculator This option is for calculating manual checks You may view the information save the check information or in some cases print the ma
45. the email feature to send the report to yourself You can work on other things while the report is running and receive the report via email when it is complete To email check the email box and type in the appropriate email address Delivery Once the report is ready it will be available for retrieval for 24 hours During this time you can download the report for viewing and printing on your computer You may also automatically view the report when it is ready or have the report emailed to you when It is ready CL View completed report Email completed report to remith abccorp caml Pressing Run Report will place the report in the Pick Up Area Reports in the Pick Up Area are stored there for 24 hours and available to run anytime with the criteria you chose After 24 hours the report will no longer be available in the Pick Up area and you will have to re enter your specific report criteria to run the report again Request Area Pickup Area Reports requested within the last 24 hours NOTE The Adobe Acrobat viewer is required to view or print the reports The Acrobat viewer is free and will only need to be downloaded once If the Acrobat viewer is not installed or if you are not sure if it is installed click here ta download the Acrobat Viewer for your computer Status Download Time wf Code Listing done Download 13K 12 19 2005 12 11 44 AM Details gt Click Download to view the report payentry com Quick Reference
46. value The amount of time allowed before a password can be reused is configurable per company via the Employee Self Service Company Parameters Page Whenever an employee is forced to change their password they will be informed as to why they are being forced to change it Some reasons are e Password has expired e Foran existing employee their old password does comply with the new guidelines e They are initially granted access to ESS e Their ESS account has been reset from the Employee Self Service Access Page e Their password has been reset or email address has been updated from the Employee Setup Page e They have forgotten their login information and have requested it be sent to them e They have updated their email address via the ESS Login Page e Their account has been disabled due to too many failed logins see the Account Security section for more e They have changed their email address via the Account Maintenance Page payentry com Quick Reference User Guide 32 MPAY Software 2006 Version 1 1 Home Page Employees may customize their home page to view the data that is most important to them Go to Maintenance My Home Page to change and save preferences Monda Vi December 19 Home Employee Company Maintenance Please verify your name address and SSN by 12 31 The company wishes everyone a happy 4thil Fringe Pay History Rates The Demo Company Kansas City MO Mary Bai
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