2 - Rubbermaid Healthcare
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1. e DO NOT use a flammable cleaner on the station as it can result in fire or explosion Transport Storage e The shipping weight of the CareLink cart is approximately 160 lbs 72 kg Use proper lifting techniques to prevent injury e Care should be taken to transport and store this system within a temperature range of 32 F to 90 F 0 C to 32 C Humidity 20 RH to 95 RH non condensing Table of Contents BOX un 4 VENEN 5 Parts Breakdown ARR RA RR RAA 6 Walboablnet 7 Mounting Wall Cabinet 8 Wall Cabinet Resassembly nun 9 integration 10 Technology 5 nnne 10 Specifications suco rn an ceo ecc coc ee c e EE ERE RE ARA ERE 11 Technology Integration nnns 12 USB able OP CDT e 14 Software Installation e 15 Programmable Controller Lock sseesem m 18 LA nisu ana 24 SBIVIG naar 2f Waranty 21 Contents Cabinet Template CPU Security Key E Hardware Kit Cabinet Lock Override Key Taped inside of cabinet D 3 Qe x4 Q x H ZA F Wood Screw 6 Machine Screw n Wall Anchor installation PARTS BREAKDOW2. Rubbermaid Healthcare Non Locking and PIN Code Locking Cabinet Wall Mounted Workstation Manual IMPORTANT Indicates a situation that does not present any hazard but is very important in maintaining a well functioning workstation ATTENTION Consult manual to avoid a potentially hazardous situation which may result in minor or moderate injury ELECTRICAL Indicates an impending electrical hazard which if not avoided may result in personal injury fire and or death e The supplied power cord is rated for medical use Connecting the cord to an outlet that is not medical grade indicated with a green dot will not ensure grounding protection e Power cord USB extension and workstation are for INDOOR use only DO NOT OPERATE OUTDOORS e Keep power cord away from water DO NOT PLUG CORD INTO OUTLET IF WET e DO NOT OPERATE PRODUCT IF WET If the WORKSTATION becomes wet unplug it immediately wipe off any excess liquid and allow it to dry before using again e Inspect power cord before integration DO NOT USE POWER CORD IF DAMAGED e Fully insert power cord plug into outlet DO NOT unplug by pulling on cord DO NOT remove bend or modify any metal prongs or pins of power cord e DO NOT use excessive force to make mechanical or electrical connections e DO NOT obstruct the cooling vents e DO NOT use an electrical extension cord with your workstation e DO NOT operate the lift system when there is an obstruction
3. a custormer provided USB source computer hub etc The external USB ports allow USB devices to be plugged into customer installed technology devices without opening the work surface The standard external USB extension port is located at the right rear bottom of the technology tray CareLink carts configured for use with LCD monitors may be equipped with an optional work surface task light The work surface light includes an external USB port extension Note if an available external USB port does not seem to work it is likely that it has not been setup for your cart Contact your IT dept 27 Operation HELP SCREEN The Help button is used to display the help screen The help screen contains A listing of control system screen buttons and icons with a description of their function e The Shutdown button used to completely shutdown the cart Help and disconnect the battery Touch u dern 2 RB 2 e The optional Reboot button x used to reboot the computer 1 when necessary Fa a Hi Neh M RM FR e The optional Battery Help button u which explains the condition that each battery indicator state signifies To access the help screen e Touch the Help Button To display the definition of a screen icon or button o Hand Spr ss
4. e Immediate Screen Saver Select On resume Password protect under screen saver options if user id and password is required e Immediate lock computer screen You can adjust the duration of time the light will stay on at any given instance Default is 5 minutes The password section is not applicable in this situation Non Locking Cabinets Software Installation USB TASK LIGHT SOFTWARE Preparation Uninstall any previous drivers that may have been installed for the USB task light If USB device has not been installed previously skip to installation section 1 Start gt Control Panel gt System 2 Click on the Hardware tab 3 Select the Device Manager button B Rouen VL m uum fr er ae device ie ud an O mim a ee d Tha Gece race img ail ru Tee sort FRE Bl mpi Jen Pun virer Harag Fr ur mrs ey Be ET Ome apy imig cien mae crane IDETE ent finissi Pardosq Ups Bet ti Pegi perem ta 4 Scroll down to Ports Com amp LTP Look for a imc named AT9OUSBxxx CDC USB to UART MGM a Ns Com XX 5 Double click on this device and click the driver tab at the top 6 Click Uninstall driver and accept the removal 7 Restart Computer Note If the drivers did not install correctly the first time it may be listed in the Other device list usually indicated wi
5. touch the Enter key 4 Touch the Send button to send the message to the management system The new message will appear at the top of the message list 25 Operation NOTIFICATIONS OPTIONAL ogon MM eot d 5 Jane Doe cU Dept John Doe Jane Doe John Doe Facilities Lab Pharmacy Housekeeping Pharmacy 12 25 11 12 34AM Notifications Subject Tornado Warning Results Ready Maintenance Housekeeping Request Medications Are Ready To display the message list e Touch the Notifications button the bottom of the screen The Notifications screen is displayed 12 29 11 3 54 12 29 11 3 54PM 12 29 11 3 54PM 12 29 11 3 54 12 29 11 3 54 Facilities 12 25 11 12 34AM Notifications Subject Tornado Warning Results Ready Maintenance Housekeeping Request Medications Are Ready E 12 29 11 3 54PM 12 29 11 3 54PM 12 29 11 3 54PM 12 29 11 3 54PM 12 29 11 3 54PM 26 Ed g Page 3 of 6 ala Jane Doe icu Dept ih John Doe Jane Doe John Doe Messages 2 may be read at the users convenience The icon displays the number of active The Notifications button ou is used to display a list of messages sent to a cart user There are two types of messages e Alerts up to be read immediately The i
6. from a lighting menu that is accessed by touching the Lighting button To use the standard configuration keyboard light e Touch the Lighting button that is located on the left side of the touch screen to turn on the keyboard light e Touch the Lighting button again to turn off the keyboard light To access the optional task light buttons e Touch the lighting button that is located on the left side of the touch screen The optional task light buttons are displayed The optional task light buttons include an indicator that darkens when button is toggled on and is gray when the button is toggled off e Touch a button to turn on a task light the indicator will darken e Touch a button with a darkened indicator to turn off that light the indicator will turn gray Operation TASK LIGHTING CONTINUED The function of the optional task light buttons is further explained in the sections that follow e The Keyboard button controls the lights that are located below the touch screen e The keyboard light is designed to illuminate the keyboard area When the keyboard tray is retracted the keyboard light will illuminate the floor in front of the cart e The Ground button controls lights that are built into the bottom rear corners of the technology tray The ground lights illuminate the floor at the rear of the cart to aid navigation of darkened patient areas e Th
7. sent from the cart To access the Service Request Screen e Touch the Service Request button A pending request may be canceled and removed as long as the Cancel button is visible To cancel a pending request e Touch the Cancel button to delete the regest from the system 24 Operatio N SERVICE REQUEST OPTIONAL re ICU Cart 9 lt Select Request gt mms Select Request Type gt NA IT Computer Service Rec Pated De ari Add Optional Comment e Request History i Status Date Rec d 001 To send a request from the cart Note Make sure the Wi Fi is active Look for the ESI Icon in the upper right hand corner of the touch screen If Wi Fi is not active requests and notifications cannot be sent or received 1 Touch the Select Request Type window to roll down the Request Type menu 2 Touch the desired message type g N em Lacon dd Optional Comment nmm ICU Cart 9 lt Select Request gt ervice Request History Status m Add Optional Comment 3 If it is necessary to add additional information Touch the Additional Comments window to display the on screen keyboard 3a Type in your comment 3b When finished
8. N Technology Bracket Monitor Cover Monitor Bracket Wall Cabinet Wall Cleat Keyboard Drawer Mouse Pad installation WALL CABINET DISASSEMBLY installation MOUNTING WALL CABINET Note Consult the Engineer AN of Record regarding structural codes and utilities Use the mounting template B to determine drill hole locations Set line should be 48 121 9 cm from floor Mark and drill holes o Mount wall cleat using hardware provided Note Use part wall anchor H and machine screw G for steel stud installation Use wood screws F for wood studs Installation WALL TRACK INSTALLATION o Hang wall cabinet A on wall cleat and secure with SCrews WALL CABINET REASSEMBLY Operation THE BATTERY CHARGE INDICATOR Integration TECHNOLOGY SCHEMATIC Monitor Keyboard Integration SPECIFICATIONS Power Cord locking cabinet only 1 5 45 0 cm length Medical Grade NEMA Right Angle Plug 3x NEMA Receptacles 125V 50 60Hz 250W max USB Cables 2 USB 2 0 Type A Male to Type A Female Extension Cables Monitor Bracket 25 10 11 3 kg max VESA 75 mm am
9. al number description of the issue and full contact information Rubbermaid Healthcare will determine at its sole discretion how to best address your warranty issue which may include sending you a replacement part covered under warranty or for sale Rubbermaid Healthcare reserves the right to require proof of purchase prior to honoring any warranty request This warranty does not cover product abuse modification failure to adhere to product instructions or improper operation misuse RUBBERMAID HEALTHCARE SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL OR INCIDENTAL DAMAGES WHATSOEVER Some states do not allow the exclusion or limitation of incidental or consequential damages so the above limitation or exclusion may not apply to you This warranty gives you specific legal rights and you may also have other rights which vary from state to state or country to country SERVICE DETAILS Consumable components are not covered under warranty and include e Locks and Keys e Document Cover Other standard components will be replaced under the applicable warranty following a filed service request The above terms for replacement parts applies to facilities located in the United States All other customers should contact the appropriate reseller for the terms of part replacement All terms are subject to change without notice 31 Rubbermaid Healthcare 1 888 859 8294 www RubbermaidHealthcare com 2 2013 Part 1817585 Rev A C
10. areLink Computer Cart User Manual Rubbermaid Healthcare Huntersville NC 28078 A NewellRubbermaid company
11. con is displayed when there are active alerts on the list messages on the list Facilities Lab Pharmacy Housekeeping Pharmacy 12 25 11 12 34AM Notifications Subject Tornado Warning Results Ready Maintenance Housekeeping Request Medications Are Ready 12 29 11 3 54 12 29 11 3 54PM 12 29 11 3 54PM 12 29 11 3 54PM 12 29 11 3 54PM To scroll through the message list e Use the arrow keys to scroll e The inner arrow keys scroll one message at a time e he outer arrow keys scroll one page at a time through the list Operation NOTIFICATIONS OPTIONAL gt m To read a message X Note Make sure Wi Fi is active Look for the E Icon in the upper Jane Doe logout 252 vY From ER mE right hand corner of the touch To All carts i dk i screen If the Wi Fi is not active Subjecte Medieatians rene requests and notifications cannot Your medication order is ready for pick up be sent or received Close e Touch the title of the message En a Ji e 2 The message is displayed e ouch the Close button to return to the Notifications screen Requests and Messages Deleted Service Requests Alerts and Notifications are kept active for a configured period of time then deleted The CareLink cart is equipped with up to two external USB port extensions that may be plugged into
12. e Touch the icon in the left hand pane of the help screen The definition of that icon will be displayed in the right hand pane To reboot the installed Computer e Touch the Reboot button as shown Yau acm seul im ee Gore Ans inr you stil bo conim T ee Acomfirmation screen is displayed e Touch the Yes button to reboot the computer e Touch the No button to cancel the reboot and return to the help Screen Maintenance AN DO NOT use the computer cart if pieces are missing or the unit is damaged In these cases immediately contact Rubbermaid Healthcare Customer Service for more information 1 888 859 8294 Cables Always keep the cables neatly organized and be sure to route cables away from moving components with wire ties or cable clips Electric Cables Periodically inspect power cord and plug to ensure plug is not bent and cable is not frayed CLEANING N CAUTION Because of the close proximity of electrical power and equipment flammable cleaners should never be used on the computer cart To clean the cart 1 Turn off the cart e Turn off any technology installed on the cart e Press the cart Power button to shut down the cart 2 Disconnect the power cord from the wall e Verify that your computer cart is unplugged from the wall outlet before cleaning e Allow your computer cart to dry comp
13. e Work Surface button controls the light located beneath the LCD monitor laptop models do not include a work surface light e The work surface light illuminates the work surface area and the inside of the technology tray when the work surface is removed e The All On All Off button is used to operate all task lights simultaneously 21 22 Operation SETTINGS STANDARD PREFERENCES OPTIONAL A user who is not logged in may use the Settings screen to temporarily adjust the level of touchscreen brightness and alarm volume To change touchscreen settings Touch the cog button to access the Settings screen 2 Change the desired setting Touch the up arrow button to increment the setting value e Touch the down arrow to decrement the setting value 4 Touch the return button 2 to return to the previous screen 12 25 11 12 34AM Preferences 4 Alarm Volume The cog button Q located at the bottom left of the touchscreen is used to access both the Settings and Preferences screens If no user is logged in the cog button will access the Settings screen When a user is logged in the cog button will access the Preferences screen The Preferences screen allows a logged in user to adjust the levels of touchscreen brightness alarm volu
14. e request for maintenance Check that power button is not orange If power button is orange when cart finishes the recondition cycle the computer should again function If cart is functional but computer will not work file a service request for maintenance If it is difficult to raise and lower the work surface the lift mechanism preload may need adjustment File a service request with your IT department for service Electronic Lift Performance If the electronic lift is stuck in position or is running slowly it may need calibration File a servoe request with your IT department for service Service SERVICE REQUEST Contact your IT department or file a service request at our website www rubbermaidmedical com service SERVICE LEVEL COMMITMENT Rubbermaid Medical Solutions is committed to providing best in class service This document details our standard warranty and instructions on how to request service using our customer support system Warranty LIMITED WARRANTY FOR CARELINK COMPUTER CART Rubbermaid Healthcare is pleased to offer a three year warranty on durable components and a three year warranty on electronic components If during the warranty period this Rubbermaid Healthcare product proves defective in materials or workmanship under normal use by the original purchaser please contact Rubbermaid Healthcare technical support please be ready to furnish complete information including product seri
15. ed off when the memory is clear 5 Memory plus minus key Transfers the bottom number on the readout to the memory as a positive negative value and automatically adds that value to any value previously stored in the memory Memory Recall key Recalls the contents of the memory to the bottom line of any number stack shown on the readout Memory Clear key Clears the contents of the memory and changes the value to zero Back Space key Moves the entry cursor back one space and erases the last key Touch Clear Entry key Removes the last line of the readout Touching the key twice clears the readout and ends processing of any calculations 23 Operation SERVICE REQUEST OPTIONAL Logout 7 0 12 25 11 12 34AM 1 49 Time To Charge 75 er Enter PIN Drawers Locked The Service Request 3 button is used to send requests from the cart A new request may be canceled until it is acknowledged Once a request has been acknowledged the Cancel button is replaced with the date received 9 39 Time Remaining ER Rubbermaid k 4 H Ps te Note Do Not use the Service Request system to transmit patient or HIPAA protected Information Service Request History Cart Status Date Rec d Facilities M48MCT001 Maas os The Service Request screen displays boo M as a listing of requests
16. letely before plugging the power cord into a wall outlet e When cleaning the computer cart wipe surface with a damp cloth and thoroughly dry NEVER cover the computer cart or its components with liquid or allow liquids to flow into the computer cart e NEVER use steel wool or other abrasive material as these could damage the surface finish e Before using any cleaner on the computer cart first test on a small area to ensure that the surface is not harmed e These guidelines cannot guarantee infection control The hospital s Infection Control Administrator should be consulted regarding cleaning procedures and schedules e Clean plastic components with diluted non abrasive solutions Suggested cleaners are water soap diluted bleach and alcohol solutions e Hemove pen and dry erase marker stains with a soft cloth and 9196 isopropyl alcohol e Remove iodine stains with a soft cloth and any cleaners suggested above The touch screen requires periodic cleaning to remove any particles on the surface of the screen e Use a soft cloth or paper towel dampened with a typical household glass cleaner to clean the glass surface of the touch screen e To maintain touch sensitivity keep the screen clean from foreign objects e Avoid excessive dust accumulation on all sides and edges of the screen To clean the touch screen 1 Spray a small amount of a mild glass cleaner onto a soft cloth or paper towel 2 Wipe
17. me and Log in Time To set individual touchscreen Preferences Log in to the touchscreen if you have not already done so 2 Touch the cog button to access the Preferences screen 3 Change the desired setting e Touch the up arrow button to increment the setting value e Touch the down arrow to decrement the setting value 4 Touch the Save button to save the new settings to memory and return to the previous screen Note When saved your preferences will follow you to any cart that you log in to Operation CALCULATOR OPTIONAL To access the CareLink calculator feature 2225 e Touch the Calculator button HHE The function of the calculator is described in the sections that follow The Readout the result keys Enter numerals on the display For decimal places use the key in the logical sequence shows each entry and Use the key to change the sign of the bottom number on the readout uim 5 Function Keys Perform the four basic mathematic calculations when these keys are Touched in arithmetic sequence with the number keys Touch the key to obtain the answer after entering numeral and function keys Memory Icon The memory icon is displayed whenever there is a value stored in memory The icon is turn
18. on IN Do Not force the monitor to rotate Forcing the monitor to rotate can damage both the monitor and the mount AN Make sure the monitor cables do not wind around the monitor mount Always reverse the rotation of the monitor to keep the cables free MANUAL WORK SURFACE LIFT SOME MODELS To raise or lower the work surface 1a Position your hands to hold the work surface steady 1b Lift the height lever that is located beneath the right handle 2 Raise or lower the work surface to the desired height 3 Release the height lever then slightly raise or lower the work surface to make sure the locking pin is seated You will feel the locking pin detent and lock in position if is not seated 17 Operation ELECTRONIC WORK SURFACE LIFT SYSTEM SOME MODELS Adjust the work surface height of CareLink carts equipped with the electronic lift system in the following manner e Touch the lift button that is located on the right side of the touchscreen Note Depending on the configuration of your cart a login may be required to access this feature The lift controls are displayed To adjust the work surface upward e Touch and hold the up arrow button Presets e Release the button when the work surface has moved to the desired position To adjust the work surface downward e Touch and hold the down arrow button e Release the button when the work surface has moved to the desired p
19. osition 18 Operation ELECTRONIC WORK SURFACE LIFT HEIGHT PRESETS OPTIONAL Electronic lift height presets are available to users who are logged in Individual users may set sitting and standing height presets to adjust the CareLink cart for their personal comfort Presets To set height presets 1 Use the arrow keys to adjust the work surface to the desired height the preset position in memory Note Your saved work surface height presets are stored in your user profile The presets and will follow you to any cart that you log in to Presets Move the work surface to your height presets in the following manner e Touch the Standing Button to move the work surface to the preset standing height e Touch the Sitting Button to move the work surface to the preset sitting height Touch the Stop button that is displayed on the touchscreen to stop travel of the work surface before it reaches a height preset 2 Touch and hold the preset button for approximately 5 sec to store 19 20 Operation TASK LIGHTING Task lighting is included to enhance cart usability in darkened patient areas All CareLink carts are equipped with a standard keyboard light operated by using the Lighting button located at the left side of the touch screen Optional task lighting configurations can include a work surface light and ground lights Optional lighting configurations are operated
20. p 100 mm Keyboard Drawer Accommodates 1 75 H x 18 W x 8 D 4 5 cm x 45 7 cm x 20 3 cm USB keyboard Work Surface 20 38 W x 10 51 8 cm x 25 4 cm Technology Cabinet Accommodates CPUs up to 11 W x 11 H x 2 9 D 27 9 cm x 27 9 cm x 7 4 cm 11 Integration TECHNOLOGY INTEGRATION 12 Operation TECHNOLOGY INTEGRATION 13 Integration USB CABLE LOCATIONS o Two USB cables are located in the rear o Three USB cables are located in the corner of the keyboard tray These are technology box area These should be routed to the technology box area and connected to CPU to provide power for should be plugged into the CPU the Task Light Keyboard and Monitor Installation DO NOT plug USB cable in at this point 1 Run RubbermaidL CDSecurelT exe setup file 2 Once installation is complete plug in USB to an open port and wait for driver request The USB Driver is located within the files provided atQOusbxxx_cdc inf 4 After the USB drivers have been installed you can setup the software preferences see below Software Setup There are 4 options that are available when the keyboard is closed e None No action taken e Immediate Blank Screen
21. th a yellow Asterisk symbol Configuration of Software preferences ILLIC 7 LE ja LAT Em em or TL ae Bam Die RA es tme fi FAR AD Goa Mia LIE anas omms aid Lg FT 15 16 Operation ADJUSTABLE LCD MOUNT OPTIONAL The adjustable LCD monitor mount is designed to allow height adjustment of the monitor and also to allow the monitor to pivot 180 degrees Adjust the monitor in the following manner To Pivot the monitor 1 Grasp the sides of the monitor then slide the monitor to the desired side as shown above 2 Twist the monitor to the desired position To raise or lower the monitor 1 Grasp the sides of the monitor 2 Slide the monitor up or down as desired as shown Operation LCD MONITOR ROTATION If the feature is enabled the LCD monitor may be rotated 90 degrees Some configurations will only rotate 90 degrees clockwise or counter clockwise not both To rotate the monitor e Grasp the sides of the monitor e Rotate the monitor until the monitor is positioned as desired usually full portrait or full landscape position Note That the monitor will slightly rotate then stop indicates that the monitor is not setup for rotati
22. the surface of the touch screen to remove any dirt fingerprints or other debris that could hinder touch recognition AN DO NOT use the following chemicals to clean your computer cart acetone mineral spirits abrasive cleansers paint thinner or any other harsh or toxic chemicals 29 30 Jroublesnooting Problem Solution Cart Is hard to push Cart is hard to turn Check that the caster locks are in the unlocked up position Check casters for obstructions Check that N Stride is not active Computer Monitor will not power up Power supply does not turn on Cart will not Power Up Computer Does Not Work Properly Manual Lift Mechanism Performance Check that cart power button is not orange and battery is disconnected from cart Power to installed components will be available again after the battery conditioning cycle is complete Check that power supply is turned on Check that device power cables are connected Check that wall outlet has power Check fuses at the power inlet Check power cord Check that wall outlet has power Check fuses at cabinet power inlet If Power Button is orange indicating battery is in recovery mode When the recovery cycle is complete cart electronics will be enabled Check that power cord is plugged into a working outlet Check that end of power cord is plugged into the cart power inlet After completing above checks cart will not power up file a servic
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