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1. 43 Sabi E Po L EO cde tee 43 rose e CALA E T AE S 43 SA3 EC 44 pe do a esu o DRM prp ep pM GS PSI 45 SON CI UL 45 G2 Leu 45 E 46 QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page of 70 D 47 9L PEDO 47 PN Bre S LUIS DET TRE 48 jo TR P 49 IE e 51 12 o E assente siqua ppm ME o SL eave DEN UM ppl LU Le 51 5 Compatibility with appliCaliOns creo iex ste rate dote eee o ona eo rr redis 51 lde End Drie GSS CHI Obl OM sse elei anced ise rust bth nc E 51 PART TWO SETUP AND PREPARATION veo isti dase taeda beet eei a 52 t3 OLT me AS EET ELLEN 53 Mana TE sasin erea dite 53 tag 56 19 Bi UTC ONS syste sac
2. c Work plan Hegistrations Period Results D 1 z la Save Print x Clear T Day 5 Work week 7 Week Month Issue filter Break 00 00 00 30 Not approved 2 Department FreshFood Ferskvarer v Period 2009 05 04 91 20090504 Employee Department M fus 4 Hours Hourly salary Total Summary 18 14 18 14 2 093 44 Anders Andersen FreshFood Ferskvarer 1002 1922 023 1422 1445 08 57 kr 100 00 kr 1 122 24 Brigitta Bjarnsen FreshFood Ferskvarer 09 17 kr 100 00 kr 371 20 Camilla Collet FreshFood Ferskvarer 00 00 kr 100 00 kr 0 00 David Davidsen FreshFood Ferskvarer 00 00 kr 100 00 kr 0 00 Eva Elboth FreshFood Ferskvarer 00 00 kr 100 00 kr 0 00 The definitions in Issue filter influence on what user will see on screen and what kind of messages that will be displayed To change the issue filter it is necessary to have administrator rights and it can be done in the Setup menu The example below shows the column named Summary in red The figure is the sum of all hours to pay for and the reason for the red color is that it is more than budgeted level for Monday Otherwise the figure would be in black Clicking on the plus sign on the left of the employee name gives more details of an employee s salary cost and explanations regarding correction that must be carried out QL Time 77 Draft User Manual Printed 23 01 2012
3. ir n UL a 59 Ba Or ceti ten Ht eu tae emt recent 62 CUS 69 QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 2 of 70 About this manual This manual is divided into several different sections e Brief overview Setup and preparations Detailed examples of special scenarios Report examples Appendix containing different sections such as further development issues special technical issues or an overview of some FAQ s Brief overview The intention with this chapter is to describe important basic principles and to define some terms used in the application and documentation The chapter also covers how to do basic employee registration with the system After reading this section the user should have a basic understanding of how the system can be operated in ordinary day to day activity for a normal user Setup and preparations Before QL Time is put to work it is necessary to do some configuration and to be able to do so the manual describes in more depth what should be configured and checked After reading this section the user should be able to do some customization and ordinary maintenance and act as a super user Detailed examples of special scenarios In this section we drill down to details and discuss how QL Time will h
4. 4 General Lag file Time calculation Terminal communication terminal timeout Status update interval sec 20 This option is related to how long the system should wait for answers from terminals MR650 and how often the system should listen for messages from the CMS terminal software 16 4 Other data Under Setup menu the last menu choice in the drop down menu is a choice named Other data We strongly advice to work with the structure of the data input in this section to be able to set up the system in a best possible manner and to make QL Time easier to work with QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 62 of 70 The data editor consists of several tab controls such as Positions Skills Municipalities Contact types Payment patterns Experience The basic information entered in this form will be used in several places in the application normally in conjunction with the employee card Tab Positions User will be able to enter names for positions manager accountant assistant etc Data editor Positions Skills Municipalities Contact types Payment patterns Experience Budget types Mame Accountant Deputy Store Manager FreshFood Manager NonFood Manager Office Assistant Security guard Shore assistant Store Manager Delete Tab Skills
5. Options rules Ckri R Extra payments Flex time rules Ctrl F Absence reasons Ctrl 4 Holidays Salary periods Ctrl 5 Salary accounts Export File Formats Export settings Terminal Budget Sales Issue filter Budget 5ales Help Other data Terminal messages Ctrl M l Budget More shortcut keys can be found in context menus for example by right clicking on the schedule in the Registration schedule and then clicking on Adjustments see the example below Examples from context menu QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 21 of 70 0 30 JA QUO 800 DONE T 4 1000 1800 030 1 4 1000 1 98600 030 18680 1800 030 1000 1415 1445 Approved by supe Less then planned Early departure 0 Agr week 1 of 1 02 30 1000 1415 QL Time 77 Draft User Manual Printed 23 01 2012 Absence Departments Employees Approval Notes Manual payments Timebank View Rule summary 10 10 nann rgi Pav plan Adjust to plan More time More In More Adjust break Adjust reg break Remove break Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 22 of 70 12 40 1740 Ctr 6 Ctrl ShiFt 6 Ctrl I Ctrl U Ctrl P Ctrl ShiFt P Ctrl D 3 Launching the application To be able to use Q
6. Skills are used in conjunction with the employee card Each employee can have several skills We recommend that the use of skills is limited to internal classification of skills of the most common formal skills such as Bachelor Degree or Master Degree See also the description of tab Experience QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 63 of 70 Data editor Positions Skills Municipalities Contact types Payment patterns Mame Bachelor Degree Fresh Food Gilde Level Master Degree Morwegian Store Institute Secondary School Delete Tab Municipality If a tax level differs in country areas user should enter municipality s name and percentage of tax for that area QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 64 of 70 Data editor Positions Skills Municipalities Contact types Payment pattems Mame Percentage Municip 1 10 35 Municip 2 11 20 Edit municipality Sele Percentage 11 20 Delete Tab Contact types There are no limitations on number of contact types Data editor Positions Municipalities Contact types Payment pattems Experience Budget types Mame Cell Phone E Mail IP Phane Fhone Skype Delete QL Time 7 Draft User Manual Printed 23 0
7. c3 Employee Brigitta Bj rnsen d Save Prnt Clear S WorkweeH Department FreshFood Ferskvarer Department FreshFood Ferskvarer Period c3 Date 04 2009 Monday Summan Absences 0 Manual payments 0 Anders Andersen FreshFood Ferskvarer 5 Brigitta Bj rnsen FreshFood E Time Registered elete Planned Agreed 2 Update Paid time Registered L 005 1922 Insert planned breaks zi Issues Active registrations registrations Registration issues More then planned 400 47 Late arrival 00 05 Late departure 00 22 5 Salary Missing break Normal IC 21 0 OT 502 Camilla Collet FreshFood Ferskvarer Restore original Adjustment David Davidsen FreshFood Ferskvarer Eva Elboth FreshFood Ferskvarer Payed for Plannedtime Registered time Manual time 1005 1922 Note Time Reg time Approval oO Change IC inconvenient and OT overtime handling Add OT to timebank v 1 cells with issues QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 36 of 70 Here we see the same Registration issues Also we can choose what time planned registered or manual we want to pay for Manually added time will always be fully paid it does not matter what rule
8. Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 32 of 70 View Setup Terminal Budget f Sales Help Work plan Registrations Period Results m Save Print x Clear T Day 8 work Week 7 Week Month Issue Filter Break 00 00 00 30 Not approved Department FreshFood Ferskvarer Period 2009 05 04 20090504 Ei m cu m Employee Department M DES 4 Hours Hourly salary Total Summary 18 14 2 33 44 3j Anders Andersen FreshFood Ferskvarer 08 57 kr 100 00 kr 1 122 24 E Time Registered 1002 1 922 023 1422 1445 Planned 1000 1900 030 Agreed 1000 1900 030 Paid time 1002 1422 1445 1900 E Issues More then planned 00 27 Late arrival 00 02 Late departure 00 22 Too short break 00 0 Outside flex tine 00 22 Salary Agr week 1 of 1 kr 873 33 01 00 TB kr 873 33 Marmal 08 35 1002 1 422 1445 1900 kr 858 33 kr 100 00 kr 858 33 IC 21 0 TB 01 00 1800 1900 kr 21 00 kr 21 00 kr 2100 Extra pay kr 242 31 kr 242 31 Vacation pay 10 2 kr 89 69 kr 83 53 security 14 15 kr 135 53 kr 135 53 Insurance 1 54 kr 15 58 kr 15 58 Brigitta Bjarnsen FreshFood Ferskvarer 1005 1922 kr 100 00 kr 371 20 Camilla Collet FreshF ood Ferskyarer kr 100 00 kr 0 00 David Davideen FreshFood Ferskvarer kr 100 00 kr 0 00 Eva Elboth FreshFood Ferskvarer E kr 100 00 kr 0 00 When the group
9. Employee Department Week Week Week Week2 Week2 Hourly salary Total Mo 04 01 2010 Tu 05 01 2010 We 06 01 2010 Th 07 01 2010 Fr 08 01 2010 Summary 17 00 17 00 08 30 08 30 16 00 i 11 987 61 Anders Andersen Fresh Food 1000 1900 030 1000 1900 030 1000 1900 030 1000 1800 030 33 00 kr 200 00 kr 8503 61 Birgitta Bj rnsen Fresh Food 1000 1 900 030 1000 1900 030 1000 1900 030 1000 1900 030 34 00 kr 100 00 kr 3 484 00 Fresh Food 00 00 kr 0 00 FreshFood X 3 iX X 00 00 kr 0 00 Fresh Food 00 00 kr 0 00 The example above shows that one employee is planned with a vacation see the sun icon and one with an absence of type sick red cross icon Also national holidays will be displayed on appropriate days with the country flag To change the plan you double click on the edit field and to register a start at 10 o clock and finish at 19 o clock you type 10 hyphen 19 then colon and 30 to set the exact break in length of 30 minutes 10 19 30 The length of the break is specified after the work period You can do this in both hours and minutes The break is placed in the middle of the work period Finish the entry with pressing the Enter key NB Keep in mind that the format for breaks after the column is hhmm which means that if we want one hour break we could type 1000 1900 100 It is also possible to tell QL Time exactly when the break should be by entering for example the following string 10 19 1230 1300 OL Time turn
10. Other data This section gives you in fact the possibility to add the basic data you may need for different scenarios such as e Position within the company Skills Payment patterns Contact types Municipalities Experience Budget types Currency e Data editor For more information read the detail section QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 44 of 70 6 Terminal 6 1 Terminals Terminals working with QL Time are quite unique hence to what we normally think of as terminals Terminals software that may be used from QL Time may run on Windows XP or later versions of Windows Windows CE e Web browsers ASP e Cell Phones To be able to test the QuantumLeap solutions without any extra investment we have also created the CRegWeb solution This solution is straight forward to use and requires only a web connection and a browser To get more details visit the CRegWeb homepage and How does CRegWeb com works The CReg software comes in different flavors e Server side Client Side Selecting Terminals in the tool menu gives you access to a separate application in fact the client side of CReg The client side is distributed in the basic package There is no limit on how many terminals that may be added Basically this tool is used for sending and or receiving clocking for employees but you can distribute work plans
11. Page 12 of 70 2 9 Employment contract An employment contract is a category of contract used in labor law to attribute rights and responsibilities between parties to a bargain On the one end stands an employee who is employed by an employer Put generally the contract of employment denotes a relationship of Economic dependence how the employee should be paid i e compensation for overtime inconvenient time etc We name it Work Agreement and e Social subordination in this case it is days when the employee should work specification i e when to start and when to finish each work day We name it Work Agreement Schedule NOTE You are not forced to make a work agreement schedule for each employee but this is something that we absolutely recommend in order to make your life as an administrator as easy as possible and because the working environment legislation in most countries demands you to do so 2 3 1 Work Agreement With definition of work agreement we have in mind the rules that applies to an agreement with a union or other groups of employees or just the rules which every country applies We include union agreements into the work agreement definition and use only the work agreement term in QL Time terminology The calculations are split in to three basic groups Work agreement rule s how to calculate overtime shift rules extra time and inconvenient time e Cost calculation rule s additional work cost for ex
12. 00 to 19 22 and since the rest is correct we use the short cut key Control to approve the day On the right of the group Issues the text Approved by superuser will appear In our example Superuser is the user name used for login in to QL Time text will turn green after we approve registrations view Setup Terminal Budget f Sales Work plan Registrations Period Results la Save Print x Clear 5 Work Week 7 Week Month Issue filter Break 00 00 00 30 Not approved Department FreshFood Ferskvarer Period 2009 05 04 2009 05 04 Week19 yeas Employee Department Mo 2009 D5 04 Hours Hourly salary Total Summary 18 14 18 14 2 093 44 Anders Andersen FreshFood Ferskvarer 1002 1922 023 1 422 1445 08 57 kr 100 00 kr 1 122 24 5 Time Registered 1002 1922 023 1422 1445 Planned 1000 1900 030 Agreed 1000 1900 030 Paid time 1002 1422 1445 1900 E Issues More then planned 00 27 Late arrival 00 02 Late departure 00 22 Too short break 00 07 Outside flex time 00 22 Salary Agr week 1 of 1 kr 873 33 01 00 TB kr 873 33 Normal 08 35 1002 1422 1445 1900 kr 858 33 08 35 kr 100 00 kr 858 33 IC 21 0 TB 01 00 1800 1900 kr 21 00 01 00 kr 21 00 kr 21 00 5 Extra pay kr 242 91 kr 242 91 Vacation pay 10 2 kr 88 63 kr 89 69 Social security 14 1 kr 136 63 kr 136 63
13. 1 5 work Week 7 Week Month b Issue filter Time 00 00 00 30 Break 00 00 00 30 Not approved s ndm Q sun Department My selection Period 2008 12 29 2008 12 30 ow m W eekh3 d Employee Department 2009 12 29 Summary Brigitta Bjarnzen FreshFood Ferskvarer Time Registered 1000 1800 030 1 415 1445 Planned 1000 1300 030 Agreed 1000 1300 030 Paid time 1000 1415 1445 1800 ssues Approved by superuser Less then planned 01 00 E departure 01 00 Salary Agr week 1 oF kr 750 00 01 00 TB Normal OF 30 1000 1475 1445 1800 kr 750 00 In the example above the line displayed in red reading More the planned informs the user that QL Time is not calculating pay for the time outside the parameters hence to the issue filter Week 53 Tu 2008 12 30 io 0900 1910 kr 100 00 0900 1910 1000 1900 030 1000 1900 030 0900 1910 then planned 01 40 Early arrival 01 00 Late departure 00 10 Missing break Agr week 1 of 1 kr 1 016 67 01 40 TB 10 10 0900 1910 kr 1 016 67 17 40 kr 100 00 01 40 At the bottom of the main page you will in the registration window get a message regarding how many issues that should be solved for the selected period Clicking on the line below will give a more detailed list of each issue see the next example
14. 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 70 of 70 Comment UT6 There are some issues selecting my selection Then you do not have any budget anymore How do we t
15. F Work Week 7 Week Month Issue Filter Mat approved Department FreshFood Ferskvarer Period 23 03 2010 26 03 2010 Eni obere wWeek13 Week13 W eek13 wW eek13 kien Mo sd Tu23032000 we24032010 Th25032010 Fr26032010 9 i am mc m Below the text Registrations the same types of fields are used as those used in the Work Plan window The User should select Department e g Fresh Food department and Time period e g one day 4th of May After selecting department and dates button the Read Data must be pressed The Registration Schedule is more or less equal to the Work Plan we discussed it in the prior chapter except for the fact that QL Time compares real worked hours against the rules instead of the planned hours QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 31 of 70 This gives us the real cost for the period with some minor exceptions The registration schedule shows the information from the Work Plan together with all punched data from terminals and or manual input In other words it compares and calculates punched data toward Work Plan In addition to how it calculates the issue filter is another important difference compared to the work plan The Issue filter information is located on the top menu Fille View Setup Terminal Budget Sales Help
16. on the list o The one that get the watch o Manager 13 SSL QL Time will in the future be run with the SSL active X component which enables the application to be run through a special port and thereby make it easier to give external access to the application 14 Compatibility with other applications QL Time is integrated with all other QuantumLeap products and services task manager that incorporates skills qualification staff scheduling and sophisticated communication tools in the same solution In these cases at least employees and department information are shared ntumleap between the applications 15 End brief description This section has e Explained basic terminology e Guided you through some planning experiences e Discussed shortly basic principles To be able to set up and manage the system it is necessary to move on to the next section that drill down in more depth regarding setup and use of the tools provided QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 51 of 70 PART TWO SETUPAND PREPARATION QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 52 of 70 16 QL Time Configuration 16 1 Connection Manager There are several things can be done after clicking on QL Time icon and loading QL Time Login window 1 change connection to a
17. scheduled hours without any notice to the employer It is necessary to bind each employee to a flextime rule even if there is no flextime allowed The reason is that QL Time by default put everything outside the scheduled time in the time bank To prevent QL Time from this action it is necessary to define a rule without any flexibility at all and to mark the rule that time bank is not allowed If the flextime rule is marked do not use time bank then the system allow flexibility but the pay will be immediately 5 5 Validation rules Validation rules are used when you create a work time agreement and work in the plan section but not in the registration window Several checks for example regarding maximum work time during one week may be configured and put to work The rules will be checked every time something changes in the work agreement schedule or the plan schedule and a warning is issued if the rule is broken For each employee you can link to a validation rule on the employee card in the work agreement page QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 41 of 70 5 6 Events In QL Time events is all kind of events that keeps the employee away from the ordinary work place Events can be categorized for example as Sick leave Vacation Work from home Business trips Education In fact event types may also be used to keep track of
18. special projects To set up and maintain your business rules regarding events are absolutely a must to get things running smoothly 5 7 Eventtypes event reasons must be linked to an event type There are 5 default event types e Vacation Illness Watch Project Other The purpose of grouping absence reasons into types is for simplified reporting 5 8 Holidays Holidays are predefined in the database but the user is responsible for checking out the holiday definitions and to make sure that they are aligned to the existing situation within the company and for the countries involved New holidays may be added and old removed if necessary 5 9 Salary periods A salary agreement period describes for witch time periods the system will export information for example to a salary system For example if a company uses monthly salary the salary period will normally be from the first day in the month to the last day in the month regardless if the month ends in the middle of the week Since QL Time allows many types of exports even for one single department the salary period must be linked towards each single employee In addition to set up a rule each agreement must be split into time periods for example 12 to cover each month in a year QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 42 of 70 In addition the salary period function locks the em
19. the default server backup path which is normally something like C Crogram files Microsoft SQL Server Backup There will be 2 files stored database name odd bak and database name even bak File odd stores backup for all odd months like January March and file even stores even months like February April That way last 2 months of database backups are kept FULL backup is taken when the file is initialized e g when a new month starts or when the backup path is changed other backups are DIFFERENTIAL because this 15 the fastest solution Be aware that the back up of database to a server is not enough if the computer breaks down The files backed up should be copied to another media and moved to another site than where the server is located 11 LOGGING FUNCTIONALITY Time has a very advanced login functionality that allows tracking of changes down to a single user The logged transaction can be viewed with the Administration Kit and are explained in the Administration Kit Document QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 50 of 70 12 SMS Note Functionality only available after special agreement QL Time can offer you an SMS module as a separate component This service has two different possibilities e Sms individual or broadcast to predefined groups e Filing a watch automatically and with feedback to o Everybody
20. v1 doc Page 56 of 70 License Current license infa Humber of users allowed Number of employees allowed Number af departments allowed Expiry date 01 01 2010 Show license agreement NB You need administrator rights to see the details Updating the license key This topic is outside the scope of this manual but it is done from the Administration Kit which is a separate application aimed to maintain all QL applications and thereby users of the system The illustration below is screen shots from the QL Administration Kit and it is not available through the free download install package If QL Administration Kit is provided Options should be selected and then double click on Installed applications in the menu on the left of the window LG QuantumLeap Administration module Installed Applications g Exit lt Logs Users administration Application ID License Key Description Installation Date Version Link to Database Employees Departments POK DGWLUHZ4F 44K 2008 11 20 200710 QL Options LDAP Connections Installed Applications NBF28F41SZ2U4D QuantumLeap 2008 12 16 200710 Defined License System System License key License Info Working with Installed Applications Version 1 1 1 0 User monrie Server 192 168 9 9 Database systemx test QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Ti
21. will look like It is possible to build up different types of export formats and it also gives the possibility to set file names for the exported file based on for example date of export department number which user that exported the file or a combination of several criteria There are some predefined file formats in the QL Time test database but it is very important that the user checks exactly what he needs and compare the result in QL Time with the salary system that will be used We will also draw your attention to the fact that XML or Excel files can be exported and even export directly from one database to another database is possible 5 12 Imported data Imported data is normally employee data historical sales data or budget data A special import module can be configured to read data into the employee module UWY px OE UE S deu 4 AS PV AAGA QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 43 of 70 Comment UT3 Functionality not created yet It is possible to import sale and different budget types in form of ascii files or xml files or directly from database tables Built in or preconfigured solution for import of net sale per department to measure work cost 90 is available and special solutions may be customized In the free version import of sales data and employee data is not included and must be done manually 5 13
22. 0 09001700030 20 00 kr 3000 00 FreshFood Ferskvarer 1400 1800 030 1400 1430 1400 1800 020 1400 140 0700 kr83337 Bakery Ferrvarer 1000 1400 1000 1400 1000 1900 020 16 30 105 80 The Work Plan may be altered for each employee so it shows different result than the individual work schedule e g it may show that overtime is added or that the employee is on a vacation or not at work for other reasons The result of the alternation is displayed in the Work Plan Keep in mind that if a work agreement says 8 16 and the plan is changed to 12 20 then the altered plan 12 20 is considered to be the legal agreement for this day This will take effect for example if the employee will be sick on this day and if inconvenient pay goes from 18 21 then the employee could be entitled to inconvenient pay because the plan is altered QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 15 of 70 2 3 4 Registration Schedule The registration schedule shows the information from the Work Plan and the work schedule agreement together with all punched data from terminals and or manual input The registration schedule is also bound to a special registration form that gives you even more flexibility for how to register data The Registration Schedule is more or less equal to the Work Plan view except for the fact that it calculates on real worked hours against the plan inst
23. 008 Th 23 10 2008 Summary 47 00 45 00 45 00 45 00 Worked time 32 00 30 00 30 00 30 00 Payed time 45 00 45 00 45 00 45 00 Sum 4 096 08 4 096 08 4 096 08 334 Budget Turnover 5 500 00 5 500 00 5 500 00 Work cost 4 000 00 4 096 08 96 08 4 000 00 4096 08 96 08 4500 00 4 096 08 403 32 3000 00 3 346 08 346 Work cost 72 7325 7447 1 75 72 7325 1447 1 75 81 82 74 47 7 34 54 55 60 84 5 29 _ _ Department NextStage Technologies AS Period 20 10 2008 26 10 2008 Read budget Week43 Week43 Week43 Week43 Week43 Week43 Week43 Mo 20 10 2008 Tu 21 10 2008 We 22 10 2008 Th 23 10 2008 Fr 24 10 2008 Sa 25 10 2008 Su 26 10 2008 Turnover 5500 0000 5500 0000 5500 0000 5500 0000 5500 0000 Work cost 4000 0000 4000 0000 4500 0000 3000 0000 3000 0000 Work cost 42 727 27272727 72 72727272727 81 81818181818 54 54545454545 54 54545454545 Articles 250 00 Copy from previous week For example the line with header Work cost will show budgeted work cost and planned work cost with its difference in the same cell If planed work cost is below budget it will be displayed in black if it is above budget in red Tab Real figures This tab is similar to budget and lets the user define a form for registration of actual figures for example sale QL Time 7 Draft User Manual Printed
24. 030 1000 1900 030 1000 1900 030 1000 1900 030 34 00 kr 100 00 kr 3 484 00 Camilla Collet Fresh Food 08 30 kr 0 00 David Davidsen FreshFood X iX 00 00 kr 0 00 Eva Elboth Fresh Food 00 00 kr 0 00 yeas sjuaunieda g Clicking on the plus sign on the left of the name Anders gives a detailed calculation of Anders Work cost QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 28 of 70 File View Setup Terminal Budget Sales Help Work plan Registrations Period Results Save 4 Print x Clear Work Week T Week Month Department Mv selection v Period 04 01 2010 v el 08 01 2010 v uaieac sjuaunieda Employee Department Week Week Mo 04 01 2010 Tu 05 01 2010 Summary 17 00 17 00 Anders Andersen Fresh Food 1000 1900 030 1000 1 900 030 Time Agreed 1000 1900 030 1000 1900 030 Issues Salary Agr week 1 of 4 kr 1 721 00 Agr week 1 of 4 kr 1 721 00 Normal 08 30 1000 1415 1445 1900 kr 1 IC 21 0 01 00 1800 1900 kr 21 00 01 00 1800 1900 kr 21 00 Absence 100 08 30 1000 1415 1445 1900 1 700 00 Extra pay kr 475 41 kr 475 41 Vacation pay 10 24 kr 175 54 Social security 1414 kr 267 41 Insurance 1 5 kr 32 46 The user may perform the same action using the context menu by righ
25. 1 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 65 of 70 Tab Payment patterns Edit payment pattern Salary Paid Hourly Salary per Hour 85 00 Hours per Month 2 00 Agreed Salary Monthly Salary Fixed Pay This may also be used as a template for registering employees so that you don t have to key in all information manually Tab Experience QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 66 of 70 Data editor Positions Skills Municipalities Contact types Payment pattems Experience Budget types Education Work experience Mew Edit Delete Experience formal education work experience or courses should be entered in one language at least English international Lithuanian Norwegian or Swedish Tab Budget QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 67 of 70 Data editor Positions Skills Municipalities Contact types Payment patterns Experience Budget types Mame Panna rer cost Number Cubic meteres Min hours Norn Hours hours Delete Turnover and work cost is predefined and can not be changed The Edit budget types form gives the possibility to specify the budget type in different languag
26. 18 celle with issues Departments Search Ready QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 19 of 70 Total 1 76667 kr 1 766 67 kr 1 766 67 kr 1 766 67 Issues lt Date ssues Anders Andersen FreshFood Ferskvarer Brigitta Bjarnzen FreshFood Ferskvarer 16 03 2010 No registrations 13 03 2010 No registrations David Davidsen FreshFood Ferskyarer 15 03 2010 No registrations 16 03 2010 Ma registrations 17 03 2010 registrations Eva Elboth FreshFood Ferskvarer 15 03 2010 Ma registrations 16 03 2010 No registrations 17 03 2010 No registrations QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 20 of 70 2 6 Shortcut keys QL Time uses shortcut keys to make the application as fast as possible to work with and in many cases you will save several mouse clicks if you use a short cut key instead of the menu system Clues on how to use short cut keys will be displayed in the menus or context menus The example below shows the sub menus with short cut keys that will be displayed if Setup Terminal or Budget Sales are clicked on the main menu Instead of selecting from the menu a key combination short cut key gives you the wanted action directly Examples from main menu system Terminal Budget Sales
27. Content ADou kanana TI 3 FARFONE OVERVIEW irisse aE NO OE a 4 EEE a Mou ONA ENAA E EEE E E 5 DA cTechntcdl aesa a a E E 5 WMV UN O EE AEEA A AEE A A AE 6 1 3 OL mie Pow C Datos socie E EA 8 OL Time EE EEE AE omits E EPE E ETE E E TE 9 1 5 Cost calculation Important basic ai a r E EAA 10 EEO aeneo antec bat E ES AEEA 10 1 75 Wide ht Shit anid WEEKS IIE bete et as e heut ier tre wee licei tos 11 2a iMG WE MMi 12 2 1 Numberins 12 2 2 Employee card oues 12 Ze Employee c ODE de D IL MEM I EM D MI 13 2 93 41 WW GEC SII EE LU 13 29 2 Work Xereemett Schedule eve som ke er 14 253 e 15 2 3 4 IRC CIS Ur ALON 9 C NCCU 16 235 Period RC Sulis rte patena nma nonet oben evaluates endi 16 24 Average Week Caleulatioft cse eue aio cade aod esa eio ea ocu end P Meo ope EN Late Uc 17 2495 ovest sud ouo
28. Database systemx test 2 98 Ad i IC OT Shift rules Ctrl R Extra payments Iv Enable automatic daily database backup TER Backup path on the server y Ti tue Folder must exist on the server Leave empty for default backup path Flex time rules Ctrl F c SEEN Database changes will be saved on the server every day when first Holidays Ctrl H System application connects to the database Absence reasons Salary periods Chris Backups are kept for 2 months then replaced by a newer backup Salary accounts Ctrl K Two files stored systemx_test_odd bak odd month backups e g January March Export file Formats Ctrl x systemx_test_even bak even month backups e g February April Export settings Issue filter Backup last run 2010 03 31 14 16 07 Backup last successful run 2010 03 31 14 16 07 gt test Run backup now Other data OK Cancel If you check the box Enable automatic daily database backup QL Time database will automatically be backed up once every day WHEN THE FIRST USER LOGS ON to the database Path can be entered where to back up This is a SERVER path and it must exist otherwise backup will fail QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 49 of 70 If Path is empty then it will backup to
29. Insurance 1 54 kr 15 58 kr 16 58 Brigitta Bjernsen FreshFood Ferskvarer 1005 1322 09 17 kr 100 00 kr 971 20 Camilla Collet FreshFood Ferskvarer 00 00 kr 100 00 kr 0 00 David Davidsen FreshFood Ferskvarer 00 00 kr 100 00 kr 0 00 Eva Elboth FreshFood Ferskvarer 3 00 00 kr 100 00 kr 0 00 When the registration for Anders is finished it can be convenient to click on the hyphen on the left of name in order to have a broader view by getting rid of the detailed information for Anders In the example above there are also some issues regarding Brigitta Text in red says that Brigitta has forgotten to record the break or that she has not taken a break The default rule is that if break is not taken for some reason appropriate information must be registered If we want to redraw the extra payment given for not taking the break we can do the following Breaks are left as is but user may adjust a break to the planned break or default break QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 34 of 70 Using a short cut key CTRL SHIFT adds a break after a default start up period of the day in the registrations After the break is added the corrections are finished and using the short cut key CTRL FI to approve the day System X view Setup Terminal Budget f Sales Work plan Registrations Period Result
30. L Time user identity and a password are needed These are handed to you by the system administrator The trial version comes default with three user identities and appropriate password Adminuser psw adminOl Superuser psw superOl Normaluser psw normal01 As soon as you start to use the system you should change the password to prevent others from getting access to the system You change password by clicking on Password menu in the login form look at the upper left part illustration below When you click on the system icon on your desktop or select Time from the program menu your computer you will get the login form as shown below Use System Authentication Use Windows Authentication User Hame superuser Password Remember my password If you have a problem with login in to the application see the chapter Connection Manager or contact your system administrator It is a couple of other procedures that may be carried out when the application connects to the database e If this is the first user login in on a day an automatic backup may be carried out and the user will not notice the backup at all For more information right now click here e If you have downloaded a new version and the new application requires some database updates this will be carried out but with a message to the user Se ae oS a GU ING REL aA XR 30S QL Time 7 Draft User Manual Printed 23 01 2012 D
31. L Time and what each definition includes may be useful 2 1 Numbering system QL Time uses an internal numbering system for Employees Accounts It is important to be aware that these numbers have nothing to do with any numbering system within your company but only for use internally in QL Time For example when a new employee is recorded the number assigned to the employee is automatically assigned and can never be changed To be able to exchange information with another system using another numbering system a link to this other system must be defined on the employee card An account is something similar to a bank account and keeps track of a special calculated hours and cost For example ordinary hours should have an internal account and may also be linked to an external account number for example a number used in a salary system 2 2 Employee card The employee card is used to store basic information about each employee The employee card consists of a form with several tab controls that displays different kinds of information such as name addresses information about when the employee was hired and how to pay etc In addition to basic information about each employee some statistical data such as absence may be viewed from the employee card In the following chapters the employee card is described in more details QL Time 7 Draft User Manual Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc
32. QL Time Manual QL Time manual p1 v1 doc Page 46 of 70 9 The Help menu is located on the top menu in the main form The Help menu provides access to information about QL Time but do not give you online help License agreement is also presented through this menu File View Setup Terminal Budget Sales 4bouk the system Work plan Registrations Period Save Print x Clear 51 License agreement 9 1 About system The example below gives a detailed overview of which components used by QL Time are installed the computer On the top of the screen you can read the version number and when the application is compiled Right below you get a description of what is changed in the last version About the system oystem X Version 1 0 7 27 Date 2009 10 12 15 48 Flexible export file names Flexible budget types Absence filtering and report Cl Win ClCommand z Cl Win ClFlexGrid Z Cl Win ClTrueDBGrid zZ Microsoft ReportViewer WinForms Microsoft VisualBasic 20073 19306 20073 357 20073 61130 0 Configuration Data DirectoryServices Drawing Web Services Windows Forms Xml P9 P9 F9 00 00 e mj fel edge bim ie Copyright 2007 2003 QuantumLeap Production LTD All right d ri
33. Terminal Budget Sales Options rules CEri R Extra payments Validation rules Cbrl Shift R Flex time rules Ctrl F Absence reasons Holidays Ctrl H Salary periods Chrl 5 Salary accounts Export File Formats Export settings Issue Filter Other data Access to specific items on the tool menu will depend on the classification of the user e The Administrator can see and change everything e The Super user has limited access e The Normal user only has access to some menu choices The word Setup is used when we discuss user forms for changing application behavior in a specific way It may for example be filling in default values that will be used by a normal user or setting up calculations rules QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 39 of 70 5 1 Options The option dialog box gives you several opportunities The most important is the language setting terminal setting and currency to use e ptions Language Selected automatically Selected manualy Convert all other currencies to 7 Show former employees 7 Show all departments in the tree also inaccessible ones if public holidays are found in a vacation period Auto prolonged message will be replaced by number of days Default Prolonged by X days for public holid
34. Time is expanded several additional lines are displayed e Registered which equals punched data manually or automatic from terminals e Planned is what we stored in the Work plan section or work agreement schedule e Agreed time equals the work agreement schedule Paid time is what Time calculates based on input and what will be used exporting data to external salary systems Messages and registrations may be given in two different colors e In Red some issues are not satisfactory explained or handled and requires your attention it means there are differences form settings in Issue filter and e n Green The green lines may be acknowledged without any changes at all because the differences are in line with the issue filter The default is that the employee only gets paid for what he or she worked inside the plan and that the employee is not paid for any time or absence that is not registered or that the plan is not fulfilled completely If we look at ordinary hours for Anders see example above we see that calculated time is from 10 02 even if the plan starts at 10 o clock QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 33 of 70 Anders will not get pay after 19 00 even if he worked until 19 22 But he gets extra pay because he took a shorter break If we do not want to pay Anders extra for the extra time registered from 19
35. ample insurance money e Flex time Time bank rule s The rules described above are defined per employee in the employee card see illustration below QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 13 of 70 Work agreement rule Standard rules Cost calculation rule Vacation period five weeks Flex time rule Standard Flestine Rule Office wo 2 3 20 Work Agreement Schedule The Work Agreement Schedule is each employee s individual agreement with the company regarding how and when to work The Schedule for a one week cycle or several weeks may be added and the schedule may apply to one department or several departments The example below shows an employee s work schedule agreement with a one week work cycle but with a split on several departments during the week Agreement validation rule Morwa validation rules View Agreement From date date Fresh fand manager 12 03 2004 31 05 2009 Two Week Cycle 01 06 2009 30 06 2009 Allowed to work flestime 31 06 2009 Week Department Monday Tuesday Wednesday Thursday Friday Saturday Sunday Met hours Week 1 FreshFood 0800 1600 030 0800 1600 030 0800 1430 030 21 00 Bakery 0800 1600 030 0800 1600 030 1430 1600 16 30 30 30 30 02 30 The agreed work schedule may be changed on the based on company demands or individual demands Such temp
36. and messages too see below 6 2 Terminal messages Since QL Time terminals in fact are computer software we are not limited to only collecting basic information We can send general messages to the terminal department messages and even messages to each single employee This tool gives you the possibility to define standard messages and also send detailed messages Documentation for this application can be downloaded together with the CReg application Default it will not be accessible if you do not have a terminal license QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 45 of 70 7 Budget The budget tool can be selected from the top menu but it can also be popped up directly from the or Registration schedule It is important to notice that the fields that may be budgeted is set up in Other data and the tab Budget types It is only a few predefined parameters which are work cost work cost and net sale You can add so many budget types as you want 8 figures Real figures can be entered directly into QL Time or imported in different ways QL Time has a built in API that can be used for importing data or the ascii file import may be used The figures that can be entered are the same as defined for budget types QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents
37. andle special scenarios This section is for the user that has some basic knowledge of the application and need in depth understanding suitable for normal users and super users This section is meant to give the super user in depth understanding on how special situations will be handled Report examples In this section a description of all reports and how to configure the reports is described This section is meant for all kind of users and should give some help regarding what kind of information is delivered with each report type Appendix Useful additional information that explains special topics or that represents new development since last review of this document QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 3 of 70 PART ONE BRIEF OVERVIEW i y QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 4 of 70 1 Getting started 1 1 Technical platform Requirements Operating systems Windows XP e Vista Windows 2000 Windows 7 with Net framework 2 0 Database system Microsoft SQL Server 2005 or Microsoft SQL Server 2005 Express SQL Server 2008 with a minimum of 50 MB of free disk space The system has been tested for both Windows and Microsoft Server 2008 and are certified by Microsoft Works with y Windows Compatible wi
38. ays Task simulation 5 2 IC OT Shift rules Extra Time In this tool we define how salaries will be calculated We refer to the result as Salary Cost QL Time has built in salary types that are automatically calculated e Ordinary hours Extra pay for inconvenient time Extra pay for overtime Extra pay for working special shifts Extra Time Day and week rule regarding overtime is also set by using this tool For more information see Chapter x x x QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 40 of 70 5 3 Extra payments Additional cost In addition to salary cost there are also some other costs associated with the employee that must be calculated before we know the real cost of the employment To get the total cost for hiring we also need to calculate cost for vacations social fees to the government and for example insurance When we add salary cost and additional cost we should end up with the total cost of employment which we describe as Work Cost Extra pay agreement is used for an employee and can be selected in the employee card Salary information page Calculated extra cost will appear in the plan registrations and period result section 5 4 Flex time rules Use of flex time gives the employee more freedom in the daily work and the basic idea is that an employee can arrive or depart before or after ordinary
39. cd ice t ooo e p COH E Ed 17 2 0 ONOM CUERE VS tos at a circ Mu sae Ld Ue n I LEO Dre 2 the Ap HC AMON ess cima coup cot me eu eset uc elite eacus da cad secant ea dota 23 4d CVG ws sedet tae sdb ts edite perc debuisse ie pct dose pacer etu S 25 Work plan oc a 26 1 2 INC OU SU ALLO lodos danda ecu beste en etu 3l A Ss Pertod ReSultS 2225 uo dcc ded eee tnnt op ea quare Rua a laeto Lose ar 38 D MEE dence tU DEIN LM eden ouai 39 SEGUI NT ES E Lu e Me E 40 3 27 JC TOTIS DIETE De te sels de peu E 40 3 9 BExttd payirents 7 vdaiboDdl COSE uds Rc dde t ora vasa ato t uei ee duse tuta lacs eeu dua 4 Dto Pee PG TUTO tdi bostes t DES d Aa ecu baa NS emu 4 5 5 AMG AION Tule Societe diiit nao E sat edet Me Li reads 4 9 0 ADEME TO SOLIS Reste iit eimi copa des eee M UAM I Eh Error Bookmark not defined Sod ADEI E TVDOS dde dd uae ds e M iste eie tud EE E EE 42 SIME INSCR E t TT 42 alay PEO de ceric 42 SOS s ternab ge cO s ei eese
40. cedure that carries out e Locking registrations within the period from being edited e Export data to external systems a Ascii files b XML file c Excel e Update the statistical table in the QL Time database The main goal is to produce the result that will be exported to external systems based on your settings and prevent further editing of the period and to create a statistical database for analyzes File View Setup Terminal Budget f Sales Help Work plan Registrations Period Results Te Export Unlock g Print x Clear Export settings Hourly salary Full time Agreed salary Full time Fixed salary Full time Department FreshFood Ferskvarer Period Salary Export One Day 2009 2 2009 12 23 2009 12 24 F sjuaunieda g What you will see in the schedule is depending on the set up for the period result You will find detailed information in the chapter Setup Period Result QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 38 of 70 5 Setup The Setup menu is located within top menu in the main form The Setup menu provides access to all of the tools located in the system Keyboard shortcuts can be used to open the tools in a faster way This section gives you only a brief overview of each function For more details use the link related to each sub chapter
41. different server and or database 2 change login password 3 login to QL Time Changing connection data Use System Authentication O Use Windows Authentication User superuser Remember my password In order to change connection to a different server and or database Connection Manager is in use The button in the Login window should be pressed Connection Manager window appears and appropriate fields should be filled in see picture below Then button should be pressed to save and close this window QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 53 of 70 4 Connection Manager Edit SQL server data Server My Server Use Windows Authentication Use SOL Server Authentication User Name Password Database Changing login password Change My Password an Login Clicking 008 on left top corner of the Login window marking enables to login password changing After current user s password is entered and pressed button window like bellow appears Comment MR4 Change picture because of text error Old Password Password L anfirm Password After filling these fields message that password has or has not been changed will be displayed and QL Time will be loaded normally This procedure will have to be accomplished every time changing
42. displayed In fact you can budget as many different budget types as you like but only net turnover work cost budget or work cost percentage can be measured against planned cost As mentioned before figures in red show that you use too much money or resources on a given day If we look at our example we can see that the budget sale on Monday is very low compared to the staffing The work cost percentage is 6 5 on Monday but we use 9 9 90 Tuesday has a work cost percentage of 6 5 QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 30 of 70 4 2 Registrations QL Time is supposed to work together with registration terminals and thereby give an automatic data caption but it can be used without the terminal and only with manual registration Normally even with a terminal necessary corrections must be done manually QL Terminal QL Hardware are devices that communicates with the QL software suite to distribute and interact with QL information Read more Check out our web page http www quantumleap eu default asp wcid 133 amp miid 131 to get a presentation of our web based terminal In this chapter we will only look at manual corrections to Registrations and we will give you some basic knowledge regarding how to work with information that are received from the terminal Work plan Registrations Period Results lb save Print x Clear i Cay
43. e Sms temporary staff recruitment service Analysis tools part Assist planning by of System X adding e g budget and or workload information Discrepancy Absence codes Basic rules daily and weekly rules export Admin Kit Organization users user authorisation QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 8 of 70 1 5 QL Time Basics QL Time consists of several key components System Configuration Rules for calculation of salary work agreement for example with unions Shift rules Inconvenient time Overtime Extratime Rules for calculation of additional work cost that exceeds normal salary cost Social fee Insurance cost Vacation Allowance pay Rules for validation Rules for use of flextime and time bank Absence Codes Salary Account National Holidays Shift Role definition Governmental laws Setup for communication with terminals Issue filter that describes how the different issues may be solved Budget definitions Currency converting e Employee Information with O Work Agreement and Work Agreement Schedule Work Plan module collection of different work agreement schedules in a given timeframe e Registration form clocking time registrations e Module for maintaining period result Locking of salary p
44. ead of the planned hours This will give you the real cost for the period with some minor exception In addition you will get a detailed explanation from day to day regarding corrections that must be carried out 2 3 5 Period Results When everything is registered and we want to finish our work and or export the result to a salary system or lock the period for further editing we do this in the Period Results module or schedule The access to this part of the system depends on user rights and it is necessary to have administrator user rights to access this part This forms details will not be displayed unless the administrator chooses to run it in debug mode The schedule is quite similar regarding how it looks and is built identical to what you see in the Registration schedule but now the real registration is compared to the work agreement schedule and the differences are displayed based on how you want to export data Period result in this schedule is what will be exported to a salary system based on user settings and not the total cost for the department There are basically three things that will be done or may be done from the Period Result view e Exporting data to salary systems in forms of files or tables e Locking users from further editing in the period e Writing the historical data to a special table used for statistics All the steps above are executed at the same time and the user will only ge
45. eriods Export to salary systems Data moved to history tables components are necessary to give you an advanced calculation of your work plans and a precise cost calculation Full QL Time version includes the Administration Kit The administration kit helps you to create your company s structure with departments and employees to add and modify employees positions and to specify access rights to users The Administration Kit s functionality is not described in this manual and it is not needed for the trial version limited to 10 employees 2 departments and 3 users In addition to the components mentioned above you can also use the advanced absence registration Absence may be registered from Employee card e Plan module QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 9 of 70 e Registration module e Web module not included in the basic package e Mobile phones not included in the basic package 1 6 Cost calculation Important basic principles QL Time uses the following principle for calculating cost e When an hour is used the cost for the hour is calculated and displayed in the plan and registration schedules This is done for all categories of payment types o Hourly paid o Agreed monthly salary but corrected for plus and minus hence to work schedule agreement o Fixed pay even if less or more than the work schedule agreement says Use of ti
46. es and to specify if it should be displayed in the budget section in Work plan and Registrations views Tab Currencies Currency rates can be changed in this Data editor tab QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 68 of 70 Data editor Positions Skills Municipalities Contact types Payment patterns Experience Budget types Currencies Exchange rates Country Currency Exchange rate for 1 EUR 3 4501 Lithuania Sweden 4 7025 Update exchange rates using web service Exchange rate is for one euro It is also possible to automatically update exchange rates via the web service by pressing hyperlink on the bottom of this window 16 5 Budget Sales If the Budget Sales menu from the top menu is selected or shortcut key Ctrl 4 is pressed working in one of three view Work plan Registrations or Period Results the Budget section form will pop up Values of budgeted turnover work cost in currency or work cost in percentage may be entered The result of entered budget will be reflected to the plan under the summary section QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 69 of 70 Employee Department Week43 Week43 Week43 Week43 o 20 10 2008 21 10 2008 We 22 10 2
47. ghts reserve The information is used together with the support department in some special cases to track down installation problems QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 47 of 70 9 2 License agreement The example below shows you the license agreement form and you also get a direct link to the license agreement Nothing can be changed in this form License X E Curent license info Number of users allowed Number of employees allowed Number of departments allowed Expiry date 2010 01 01 Show license agreement Clase PUER ee Aa QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 48 of 70 10 Backup Backup of database 15 supposed to be taken care of by the IT department or IT responsible within your organization If you are running the database on a desktop laptop then you must take the responsibility for backing up your database If you run the free downloadable version of QL Time together with a QL Time prepared instance of the SOL Express database the application provides you with a built in back up solution Select Setup and then Backup Options from the main menu to open the form System X File View Terminal Budget Sales Statistics Ey UAB B Server 192 168 9 9
48. me bank does not affect the cost calculation at all When an employee works extra time and the extra time goes to the time bank instead of being paid the cost is still calculated o When the employee takes the time off the cost 15 reduced for that time period in plan and registration views This will be done even if the cost or and hours is are exported to a salary system Keep in mind e Plus minus hours to the time bank are not reported to the salary system Extra hours or fewer hours compared to original work schedule agreement for people with fixed pay are normally not reported and may also be depending on period monitored 1 7 Overtime QL Time calculates overtime on periods that exceed the agreed work schedule This principle makes the calculation accurate and in most scenarios fast and correct To perform a manual calculation of overtime in a similar way is both time consuming and tricky to achieve With an agreed work schedule of 8 16 with a break scheduled from 12 to 12 30 the following could happen if any extra worked hour should be calculated as overtime Work time 7 16 gives overtime from 7 8 1 hour Work time 7 17 gives overtime from 7 8 and 16 17 2 hours e The break is reduced to 15 minutes and taken from 12 00 12 15 gives overtime from 12 15 to 12 30 If the scenario above happens with work before normal time reduced break and work after normal work hours overtime could in fact be given with three differe
49. me manual pl v1 doc Page 57 of 70 Pressing License info button at the bottom of the window gives information like Number of employees number of department license expiration date and of course license key Y QuantumLeap Administration module Installed Applications Seg Users administration Application ID License Key Description Installation Date Version Link to Database Employees Departments Ga DGWLUHZ4F44K System Not required Options NBF28F41SZU4D QuantumLeap 2008 12 16 200710 LDAP Connections ia Installed Applications P License License Info License Info License information for POK system Number of Users 9999 Number of Departments 9999 Number of Employees 9999 Expiration date 2099 01 01 Upgrade License DG WLUHZ4F 44K AY TAZEMZT 35V CJ License key DGWLUHZ4F44KAYTAZEMZT 4 Manage Connection Working with Installed Applications Version 1 1 1 0 User monrie Server 192 168 9 9 Database systemx test QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 58 of 70 16 3 System functions If select Setup from the top menu user can review each function of the system Access to this full menu depends on user s access rights User s access right can be Administrator e Super user Normal user In the example below Setup me
50. n Results Clicking on these tabs gives you a new form displaying appropriate information for a selected it department and period You must click the Read data button to read data into these forms Nu oce above On the left side of the main screen you also see some tabs and the text 15 vertical The first one displays Departments and the second one displays Search If you click on the Departments tab and then click on the horizontal pin the pin will be displayed as in the illustration below and the department structure will be displayed permanently Clicking the pin button again collapses the window and the content of the window will not be displayed if you do not need it and this gives you more work space QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 25 of 70 Budget Sales Help Work plan Registrations Period Results Save Print Clear J Day 5 Work Wee E Firma Bakery arryarer Frank Fristad 3 Gretha Grabo Hilmar Hanser Janne Jarba NE Karl Karlsen zs FreshFaad Ferskvarer Den Ander Andersen zr Brigitta Bjarnsen m Camilla David Davidsen T Eva Elboth 6 My selection If you at this stage want to know how the employee card looks and works you can click here On the bottom of the main window you will see a status bar sho
51. nt rates QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 10 of 70 Time s way of calculation also influence on week rules regarding overtime For example if the employee is entitled to overtime after 37 5 hours in the week and has a work schedule that also 1s 37 5 hours and extra hour worked the first day in the week will give overtime the first day in the week 1 8 Mid night shift and week shift QL Time uses midnight to distinguish between two days and the week starts according to the country specifications This may influence on overtime day rule and week rule and inconvenient time calculation It may also have some influence on how absences may be calculated Entering a work time on for example Tuesday from 21 00 to 05 00 will result in a registration on Tuesday from 21 00 to 24 00 and Wednesday from 00 00 to 05 00 In other words a clear split is done at midnight Regarding overtime day rule a shift like this yields only overtime if it exceeds the specified number of day rule hours hence to the shift QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 11 of 70 2 QL Time Definitions Some words and terminology may be used differently in different countries and also within different companies in the same cluster Therefore explanation of the words used in Q
52. nu shows the choices available depending on the user rights in this example Administrators access 1 Options m Backup options IC OT Shift rules Ckri R Extra payments T Validation rules Ctrl Shift R Flex time rules Absence reasons Chri 4 Holidays Salary periods Ctri 5 Salary accounts Export File Formats Export settings Issue Filter Other data Menu choice Options The menu consists of several tab controls example below Tab General QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 59 of 70 Options General Lag file Time calculation Terminal communication Language Selected automatically Selected manually English v Convert all other currencies to EUR Euro C Show former employees C Show all departments in the tree alzo inaccessible ones Warn if public holidays are found in a vacation period Auto pralonged message vill be replaced by number of days Default Prolonged by days for public holidays C Task simulation The General tab lets the user select the preferred language or let QL Time select language automatically based on regional settings from the computer operating system Also if checked Convert all other currencies to a drop down list box became available and user may select to wha
53. ocument D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 23 of 70 System X Version 1 0 7 39 Date 2010 03 31 14 57 Automatic database upgrade and backuptt Contem x 9 This database version is older tl Upgrade database now Copyrigk All rights reserved Click yes on the database upgrade to proceed with a new database structure or press No to not upgrade Not upgrading may cause some unexpected results in calculation or error messages QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 24 of 70 4 Main Form Views The example below shows the main form and the display you normally get when QL Time starts 29 66 You see main top menu of QL Time File View Setup Terminal Budget Sales and and below some icons on the toolbar Main form System X Work plan Registrations Period Results 7 Week 2008229 1 20081230 1 09 0 ty e e o cells with issues Version 1 0 7 29 User superuser System user DB SystemxXSecondTrial Server 192 168 9 85 2009 11 13 08 59 Comment MR1 Ad info about Below Main top menu you see tab controls Work Plan Registrations and Period menu choices will be inactive depending o
54. ocument D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 17 of 70 Registrations Period Results Issue filter Allowed time limits C Check work time Less then planned m m Mare then planned 4 p E Allowed break limits Check breaks Shorter break Longer break Allowed arrival departure limite Check arrival departure times Early arrival mH Late arrival 4 Lp E Early departure H Late departure b Flex time Only check time outside testime agreement Approval Only check cells that are not approved The Issue filter makes it possible to remove some noise in the registration window and concentrate on the most important tasks to do After issues are filtered out they will be displayed in green data matches parameters in issue filter or in red data does not match parameters in issue filter and requires your attention The issues are displayed in the registration form as text messages in green and red colors see example below Issue filter Outside 20091120 03 Rea dp QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 18 of 70 File View Setup Terminal Budget Sales Help Work plan Registrations Period Results m uU m rz 3 Al Save py Print Clear
55. orary changes should not be made in the work agreement schedule but in the Work plan At the bottom of the page you will also see which number in a work cycle that belongs to a specified date QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 14 of 70 Department Monday Tuesday Wednesday Thureday BT Administration 0630 1 700 030 0830 1 700 030 0830 1 700 030 0850 1 700 030 0830 1201 BT Administration 0830 1 700 030 0830 1700 030 108 00 Example week 13 2010 03 31 Week 2 Accountant Ci Ose 2 3 3 Work Plan The Work Plan is basically a collection of several employees work agreement schedules at the same time normally a department and for a given time frame normally a week In some cases an individual work agreement schedule does not exist and in such cases the hours agreed may be entered directly in the work plan Department Period Employee Department Weekl3 Weetl3 Hours Hourly salar Total P Tu 23032010 We 24032010 Th25032010 Fr26032010 ond 33 00 39 00 15 00 2330 1253817 FreshFood Ferskvarer 600 1 700 1300 kr 1300 00 FreshFood Ferskvarer 0800 1600 030 0800 1600 00 20 00 100 00 kr 3 200 00 FreshFood Ferskvarer 000 100000 FreshFood Ferskevarer 0900 1 700 020 900 1 700 050 15 00 kr 1500 00 FreshFood Ferskvarer 0900 1700 030 1900 1 00 30 0300 170003
56. password Login to QL Time QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 54 of 70 Login data user name and password should be entered see chapter Launching the application in the login form and the button pressed for daily QL Time use QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 55 of 70 16 2 License key But before the database and QL Time application can be used a license number is needed License key is provided by QunatumLeap production LTD or its dealers User must use QL administration tool in order to upgrade the license key The license key keeps track of five components Number of users Number of departments Number of employees Date to Unique License number After the license expires user will not be able to login to the system and message similar to the example below will appear oystem X Version 10 7 22 BETA Date 2009 07 17 03 34 Beta version Timebank improvements control and n Invalid license key Copyright amp 200 4 All rights reserved Checking license information in QL Time Clicking on the License information after selecting Help from the top menu license details will be displayed QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1
57. ployee and or department from further editing after the export Salary period export adds corrections to the previous period if needed It is used in a case when only part of the salary period was exported Salary period export saves statistical details to two different tables Exported details with hours Statistical details with calculated paid hours There is also a statistical payment sum sum of all details in the main table The salary period agreement defined on the employee card links an employee to a Salary Period Agreement definition Then reading salary for a selected department and salary period will only show employees linked to the period agreement Settings form on the Period results page allows choosing what should be exported for employees with different salary types 5 10 Internal accounts To be able to use the full strength of the system and have the possibility to calculate other cost types than the built in types it is necessary to establish internal accounts The accounts you define may then be used in the plan and registration sections and these accounts defines what may be exported to other systems for example a salary system NB You can make the system calculate salary without defining internal accounts but to be able to export salaries it 15 absolutely necessary to define the internal accounts 5 11 Export file formats QL Time gives you the possibility to edit how the content of the ascii file
58. s H1 Save Print x Clear 5 Work Week 7 Week Month Issue filter Break 00 00 00 30 Not approved Department FreshFood Ferskvrer Period 2009 05 04 2009 05 04 d Employee Department Week13 Hours Hourly salary Total Mo 2009 05 04 L Summary 17 44 17 44 2 029 28 E Anders Anerson FreshFood Ferskvarer 10021922 023 14221445 0857 010000 8112224 Brigitta Bj rnsen FreshFood Ferskvarer 1005 1322 030 1428 1458 08 47 100 00 kr 307 03 Time Registered 1005 1922 030 1 428 1 458 Planned 1000 1900 030 Agreed 1000 1900 030 Paid time 1005 1428 1458 1322 5 Issues Approved by superuser More then planned 00 17 Late arrival 00 05 Late departure 00 22 Salary Agr week 1 of 1 kr 307 03 01 22 TB kr 307 03 Normal 08 47 1005 1428 1458 1922 kr 878 33 08 47 kr 100 00 kr 878 33 IC 21 0 01 22 1800 1922 kr 28 70 01 22 kr 21 00 kr 28 70 Camilla FreshFood Ferskvarer 00 00 kr 100 00 kr 0 00 David Davidsen FreshFood Ferskvarer 00 00 kr 100 00 kr 0 00 Eva Elboth FreshFood Ferskvarer X 00 00 kr 100 00 kr 0 00 This completes the necessary corrections for this day and the records are ready for export when it is time to lock up the period Another way to make corrections is from Actual time details window We right click on the field we want to work with and select Edi
59. s you have defined Pressing Insert planned breaks and then the button Update adds a break to the registration Actual Time Details Employee Brigitta Bj rnsen Department FreshFood Ferskvarer Date 04 May 2009 Monday Planned 1000 1900 030 Absences 0 Manual payments 0 E dit elete a II Registered 1005 1922 030 1428 1458 Active registrations Original registrations Registration issues then planned 00 17 time Late arrival 00 05 Late departure 00 22 Outside Hex time 4 00 22 Restore original Adjustment Payed for Planned time Registered time Manual time Acc to festime rules it will be payed 1005 1322 030 1 428 1 458 for 1005 1900 030 1428 1458 Note Break was taken she forgot to clock Approval Approved by superuser Change IC inconvenient and OT overtime handling Add OT to timebank v Notes about any discrepancies can be added for example why break was not taken on appropriate day and registration may be approved checking the mark Approval As mentioned before there are several ways to work with registrations Eventually you will decide which way to check registrations is the handiest for you QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 37 of 70 4 3 Period Results QL Time Period Results Schedule is a pro
60. s Full worked time Show unpaid absence in plan salary Agreement hours per month calculation rule Basic hours per week 4 33 Precise hours per week 4 348125 Checkbox Normal time is full work time This is a matter of how the organization is used to work with overtime and inconvenient time QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 61 of 70 If the box 15 checked then the Ordinary time includes all worked time inclusive overtime and inconvenient time The consequence 15 that overtime and inconvenient time only display the extra cost for overtime and inconvenient time If the box is not checked then ordinary time and inconvenient time still shows the same amount of hours but the cost will be increased with the ordinary pay cost and as a consequence ordinary hours will be reduced with the same hours For the detailed example right now click here Checkbox Show unpaid absence in plan If this is checked unpaid hours will be displayed in the plan and registration section Checkbox Agreement hours per month calculation rule To be able to convert between monthly salary and weekly salary the system use a variable to recalculate the week There is possibility to select between a precise recalculation or the more normal choice with 4 33 weeks in an average month Tab Terminal communication Options
61. s this into 10 19 030 1230 1300 to also tell you the exact length of the break Two breaks may be added like this 10 19 1230 1300 1700 1715 OL Time turns this into 10 19 045 1230 1300 1700 1715 which tells the exact length of the two break periods Another possibility is to add two different work periods during the day for example like this 10 15 20 18 21 19 1915 In this case you tell that the first working period should be calculated with a 20 minute break and that the second working period should be calculated as a 15 minute break from 1900 QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 27 of 70 In the example below we changed a field and it was colored The color indicates that it is a discrepancy between the underlying work agreement and the plan System X File View Setup Terminal Budget Sales Help Work plan Registrations Period Results la Save Print x Clear 5 Work Week Week Month Department My selection Peiod 04012000 08012010 Employee Department Week2 Week2 Week2 Week2 Week2 Hours Hourly salar Total ploy p Mo 04 01 2010 Tu 05 01 2010 WeO6 01 2010 Th07 01 2010 Fr 08 01 2010 ics Summary 17 00 17 00 17 00 08 30 16 00 75 30 11 987 61 Anders Andersen Fresh Food 1000 1900 030 1000 1900 030 1000 1900 030 1000 1800 030 33 00 kr 200 00 kr 8503 61 Birgitta Bj rnsen Fresh Food 1000 1900
62. t a final report regarding export unless QL Time is run in debug modus If it is necessary to alter the periods after a period is locked it can only be done going through a strict procedure together with the administrator You will find more information regarding the period result schedule in the System Configuration section QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 16 of 70 2 4 Average Week Calculation QL Time uses the following rule to calculate an average week Most years whose division by 4 equals an integer are leap years Years that are evenly divisible by 100 are not leap years unless they are also evenly divisible by 400 in which case they are leap years By this rule the average number of days per year will be 365 1 4 1 100 1 400 365 2425 365 2425 12 30 436875 average of days in a month 30 436875 7 4 348125 average weeks in a month An average month is defined as 37 5 4 348125 2 163 0546875 Reference Gregorian calender http en wikipedia org wiki Leap year The above may be changed to another fixed number for hours per week in the Setup menu 2 5 Issue Filter Issue filter enables you to build a criteria that will help you filter and see those issues that are absolutely necessary to correct The example below shows the issue registration form QL Time 77 Draft User Manual Printed 23 01 2012 D
63. t click on selected field to get the context menu and then select the View and mark the checkbox The active node will then always be expanded and the rest of the nodes collapsed To move between employees hold the SHIFT key down and at the same time press the down arrow key Details include three groups referring to cost calculation e Time that is agreed and Issues related to it e Salary Ordinary salary Inconvenient time Extra time Overtime Shift pay e Extra pay All kinds of extra work cost in addition to salary are here for example Social security fee Vacation money Insurance Plus a group for Budgets see example below Sue Week19 Week19 Week19 H o 2009 05 04 Tu 2003 05 05 We 2009 05 06 i Summary 17 00 17 00 17 00 51 Worked time 17 00 17 00 17 00 Paid time 17 00 17 00 17 00 Sum 1 982 61 1 982 61 2 386 61 Budget Turnover 20 000 00 38 000 00 23 000 00 Work cost 1 300 00 1 982 61 682 61 2 470 00 1 382 61 487 33 1 435 00 2 385 61 891 61 Work cost 6 50 9 912 3 41 6 50 5 22 1 28 6 50 10 38 3 88 Articles per Cubic meters lunchpauser PIOS NECI CC A ciiiiidii A AA A UT gt Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 29 of 70 Below the group budget budgeted turnover work cost and work cost percentage are
64. t currency payments should be converted and displayed in order to get better overview of the figures For more information right now click here The third option in this form is to display employees that have a date set for Hired to that is less than today s date in other words to display people that are not working in the company anymore The next choice is to show all departments in the organization structure even if the user can t access them The choice Warn if public holidays are found in vacation period is an important parameter in some countries The box should be checked if a public holiday automatically gives extra days off in connection with vacation The choice Default is Prolonged by X days for public holidays Change the X to number of days if you want the vacation period to be prolonged The choice Task simulation is temporary until real tasks will be displayed instead QL Time 7 Draft User Manual Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 60 of 70 Tab Log file Options Log file Time calculation Terminal communication Enable logging Log file C Documents and SettingesriepmonisLacal Settings T emp KB This choice is for debugging use only and in cooperation with QL Time support organization Tab Time calculation Options General Logfile Time calculation Terminal communication Normal time i
65. t from the appeared context menu QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 35 of 70 sjuaunieda sjuaunieda g en a E Work plan Registrations Period Results Department FreshFood FreshFood Ferskvare Period 2009 05 04 w v 200950504 w 05 04 ca Readplan ra 18 14 18 14 2 093 44 Anders Andersen FreshFood Ferskvarer 1002 1922 023 1 422 1445 109 57 kr 100 00 kr 1 122 24 Brigitta Bj rnsen FreshFood Ferskvarer 100 00 kr 371 20 Time Registered Reset Ctrl Del Planned 1000 1900 030 Adjustments Agreed 1000 1900 030 NR Paid time 1005 1322 Issues Departments More then planned Employees Late arrival 00 05 Approval Late departure 00 2 Missing break Notes Salary Agr week 1 of 1 kr Manual payments kr 371 20 Normal 09 17 1005 1922 Timebank 100 00 kr 928 33 IC 21 0 TB 01 22 1800 1922 aoe 21 00 kr 28 70 OT 504 00 17 1428 1445 50 00 kr 14 17 Camilla Collet FreshFood Ferskvarer Rule summary 100 00 kr 0 00 David Davidsen FreshFood Ferskvarer 00 00 r 100 00 kr 0 00 Eva Elboth FreshFood Ferskvarer X 00 00 kr 100 00 kr 0 00 This window gives more concentrated information about the time we want to pay for System X Actual Time Details Eor Work plan Registrations Period Results
66. th PAW Server 2008 R2 T Windows 7 Time is developed by a CERTIFIED ISV Software Solutions Partner QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 5 of 70 1 2 QL Time Mission QL Time is a time amp attendance system that aims to solve staff planning based on Easy collection of punched data towards clocking terminals Complete Work Cost control o Inthe planning phase o After the chosen time period is finished Automatic reporting of results to an external salary system e Cost analyzes to guide you in your planning work QL Time 77 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 6 of 70 1 3 QL Time Work Flow Rules for example calculation Register departments employees Test against terminals Preparation 5 Budgets Trend analyzes Changes to work plan Register aactual hours and events Export to salary system Print reports Finishing Phase QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual p1 v1 doc Page 7 of 70 14 Time System Overview Employee gu antumLeap Agreements and schedules can be set by date E g updates can be prepared in advance and activated automatically at correct dat
67. wing your user name and real name plus the active database server and the actual time used by the server Example Status bar bottom of main window version 1 0 7 27 User superuser System user DB SvsbemxSecondTrial Server 192 168 9 85 2009 10 22 15 56 41 Work plan Basic planning The main menu shows three tab controls Work Plan e Registrations e Period Results In this chapter we will describe what is behind the tab Work plan Below the text Work plan is the text Department and on the right of this text a drop down list that gives access to the departments the user is entitled to work with The user should press the drop down list box and select the appropriate department This automatically will load all people that have a valid work agreement and if they have a valid work agreement schedule for the period the schedule will be loaded into the plan when the button Read Data 15 clicked QL Time 7 Draft User Manual Printed 23 01 2012 Document D Perkelti Documents QL Time Manual QL Time manual pl v1 doc Page 26 of 70 By default if no changes are made in the Work window the work plan and the corresponding work agreement schedules are equal Terminal Budget Sales c Registrations Period Results En E Save Print x Clear Day Work Week 7 Week 31 Month Department selection v Period 04 01 2010 08 01 2010 v

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