Surgical site infection surveillance: web link user manual
Contents
1. Hospital Participation My Hospital Participation Data Reconciliation Figure 15 Participated Period Status Data Reconciled Jan Mar 2008 Participated N Oct Dec 2007 Participated Yes Jul Sep 2007 Participated Yes Apr Jun 2007 Participated Yes Jan Mar 2007 Participated Yes Oct Dec 2006 Participated Yes Jul Sep 2006 Participated Yes Apr Jun 2006 Participated Yes Jan Mar 2006 Participated Yes Oct Dec 2005 Participated Yes Jul Sep 2005 Participated Yes Anr lun 2005 Particinated Yes Side Option Data Reconciliation This screen gives a detailed summary of the data you have submitted in the previous period The countdown to data reconciliation is shown on the Overview screen of Data Collection so you will Know when it is due All data for a surveillance period must be submitted within 60 days of the end of the period A message indicating the submission deadline will be displayed on the Overview screen when you log on For more information see sections 2 7 Data submission page 12 and 2 10 Data validation page 13 of the Protocol for the Surveillance of Surgical Site Infection available to download from the Support screen NOTE data reconciliation cannot take place until ALL data for the period is SUBMITTED If you try to submit reconciliation prior to this a message telling you that you still have records In progress for this period will appear 13 Ivu di myycu HT Go Ver 02 Data Collection Admi2. REE Pu blic Health Surgical Site Infection Surveillance Service England Surgical Site Infection Surveillance Web Link User manual March 2013 Table of contents The following index is constructed from the menus presented to the user when logged in to the web link The main menu appears along the top of the screen as below Data Collection Administration Reports Support IIIe Each option of the main menu provides a side menu which appears on the left of the screen underneath the main menu The web link functions are listed in the index under the side menu option from which they are accessed Tt HOW TO BC CSS VIG WED TH ACEN CON cnn ees 3 Log in with user name and PASSWOLM cceccceeeeceeeeeeeeeeeneeeeneeeeneeeeneeoseeeeneeeenesoeseeneneees 3 2 Nam plon Dale CoHECUHOIl i CC DY RYD A 5 Side option OVer IW gests nee Y RIO TWW Dw UA MU RO UA GAU 5 Search f r record EEF HC iai Eai 6 SIGE ODTION SEMNler a MCW FOCOl Oe coc ccete cee ecetesenceetececcseceecsnsecuaesvsedeaesagecceasncencaesciseseecses 7 Dealing with errors in the data can encase ere ce seer ce cer sess ceanec scot endeseetecasvatsccucesvsuducustsecesvessait 10 Eala TCCOFOi ua a UG dni DE In 11 3 Main option FACTS EU ssn pices RG CNC Si Tn Fdly O RR fr WR SR 12 Side epumon MY FOS UU Mia rascals aerate cores peat I OO UO A GAU NAD Y ND 12 efel COM ACES NEE PA DF FY FAT FYRR RHY RHESTRU RD YN FU FD AR 12 Side Option Partic
3. 144 4 Kb 132 Kb 145 1 Kb 47 4Kb 122 1 Kb 142 9 Kb 180 1 Kb 263 7 Kb 681 6 Kb 345 1 Kb 617 3 Kb 503 2 Kb 525 5 Kb 300 3 Kb 94 2 Kb 754 3Kb 99 bytes 111 bytes 115 3 Kb 163 9 Kb 132 4 Kb 1 2Mb 103 7 Kb Figure 29 Description Second annual mandatory SSI report December 2006 Third annual mandatory SSI report December 2007 Fourth annual mandatory SSI report December 2008 Fifth annual mandatory SSI report December 2009 Sixth annual mandatory SSI report December 2010 Annual SSI Report 2005 Distribution of rates of SSI by surgical category Telephone and email details of SSISS Department November Data collection form for hip and knee replacement Data collection form for hip and knee replacement Data collection form for main categories MS word V4 10 08 Data collection form for main categories PDF V4 10 08 201 Data collection form for post discharge surveillance V2 DOC Data collection form for post discharge surveillance V2 PDF Data submission dealine dates Patient leaflet re national programme for monitoring SSI s Newsletter SSISS first edition Newsletter SSISS second edition Newsletter SSISS previous edition Newsletter SSISS last edition Newsletter SSISS Post Discharge Surveillance Edition Newsletter SSISS Newsletter SSISS List of surgical procedures in each category MS Word List of surgical procedures in each category PDF version Fix for problem printing reports in E E V6 or V7
4. 4 Data Collection Administration Reports Support Management Setup Y Type Of SSI Summary Repot Summary Report Hospital a J Fig u re 25 Rate Of SSI Category Coronary artery bypass graft v Trend In Rate Of SSI Incisional Type SSI Type Risk Index Start Period chestincision Line listing of Records End Period Donor Site Not set Risk Factors All CS Data Export Micro organisms Surgeon Code 18 Data completeness report For feedback to inform you of your hospitals completion rate of data fields within a selected surveillance time period e g ASA score OPCS code 1 wound class and reason inpatient surveillance stopped Line listing of records This enables you to list the records you have collected in a particular category and for a choice of surveillance periods It will give you a table with the main data items for each record so that you can search for a particular patient Figure 26 You may need to use this to find patients who have been readmitted after several months with an SSI This report has to be exported as a web archive and printed in landscape format re logge Data Collection Administration Reports Support eee Line listing of Records oe eee Category Large bowel surgen Figure 26 Rate Of SSI Start Period OctDec 2007 Trend In Rate Of SSI End Period fm Type SSI Risk Index create eate Line listing of Records FU R iMod fp dof mod sw
5. iw Find Next CSV Data Export web archive Export Micro organisms Line liting of records Surgeon Code Category Large bowel surgery Data between Oct 2007 and Dec 2007 Ho spital Patient Cate of Cate of Cate o POOquest Patien nam urnam erlalno on adm Isslon operation subm Is Mdd Gender com plete re we a PECH ate Rac Mi a Dirhg 213561 2530 1925 61 200 7 1 2000 66 208 Femak aime sha 10 11 2007 aw 22061 21907 T2007 11 2007 66208 Femak Bra 16 11 2007 te D 13703 15 195 6122007 12 2007 66 2008 Mak aimesba 1512200 bc D Sip 13573 3151938 312 2007 wiwa007 66 2008 Femak aimks 1122007 bc oh av CSV Data Export You can select a period for which to export your data as a CSV file This will download your data into an Excel spreadsheet once you click on Export which you can then open and save to use for further analysis Figure 27 Data Collection Administration Reports Support GEE CSV Data Export i Se lass dn Period Jan Mar 2008 v Figure 2 User defined Reports Rate Of SSI Trend In Rate Of SSI a WN Be es nn mw Jm yes Risk Index Line listing of Records CS comma delimite v Export Risk Factors CSV Data Export Micro organisms Ho spital Hospital CS Export Surgeon Code Data between January March 2008 230900 261955 VAWE 31 1 26 o 230327 ST A961 512008 a 2008 110 o 315 3 o 1 o 19 5 Main option Supp
6. record to be un submitted after reconciliation If you need to remove an SSI or a submitted record please email ssi data phe gov uk detailing the reason and date of birth IMPORTANT do not include patient name or NHS number If the deletion is required due to a duplicate entry please provide both serial numbers NOTE ensure the that reconciliation box on the data sheet is completed then file the Surveillance Data Sheet carefully as it will be needed for data reconciliation at the end of the surveillance period see Data Reconciliation screen Page 13 You can now enter another record by clicking on Enter a new record in the side menu Dealing with errors in the data The system automatically detects errors in the data and a record cannot be submitted until they are corrected You can check for errors in a record once it has been saved by re opening the record There are two types of error flags e These indicate unusual values for example a very young person having a hip replacement or an unusual height and weight If due to typing error then simply correct these Unusual but correct values must be confirmed by writing in the comments box at the bottom of the screen before the data can be submitted E g The age of the patient is correct e O These indicate incorrect data for example a missing date of operation Such errors must be corrected before the record can be submitted NOTE if you cannot confirm or correct the data
7. Standardised surveillance described in detail Dates for SSI training held at HPA Colindale during 2011 Dates for SSI training held at HPA Colindale during 2012 The SSI data on individual NHS Trusts The SSI data on individual NHS Trusts The SSI data on individual NHS Trusts A guide to using the SSI web link May 2011 Form to detect wound infection after Surgery Contact SSISS Developed by the Software Development Unit Health Protection Agency For assistance in the use of this web site please call the SSI team on 0208 327 7240 We hope you have found this web user manual useful Please contact SSISS if you need further assistance Surgical Site Infection Surveillance Service SSISS HCAI amp AMR Department Public Health England 61 Colindale Avenue London NW9 5EQ Telephone 0208 327 6467 Email ssi data phe gov uk Monday to Friday 9 00 am to 5 00 pm 20
8. aff member nominated as a Main contact and if as the main contact you should move on from your current role please ensure that another staff member is appointed on this screen with main status if only until a permanent replacement Is found This will ensure that the hospital continues to receive email notifications from the SSI team and that we have a point of contact for our enquires see SSI Protocol page 27 section 4 3 Role of the Surveillance Co ordinator Administrator for more information NOTE you can return to the hospital details screen by clicking on the small magnifying glass symbol to the right of the hospital name field 12 Side Option Participation From this screen you can view past participation and register to participate for the current or previous period Select Participated from the drop down list for the relevant surveillance period and your intention to participate will be registered You can also indicate withdrawal in the same way if it is considered necessary to withdraw from a period It is necessary to indicate the intention to participate each time your hospital takes part in a surveillance period or the system will not allow data to be entered for that period It is not possible to select participation in a particular quarter until the first day of that period Also see Enter a new record Page 7 TENES Surgical Site Infection Surveillance Service ata Collection Administration Reports Support
9. bold text Risa abl Site Infection Surveillance Service You are logged in as HpaTest Logout SSI version 5 12 000 _ Release Date November 2010 Data Collection Administration Reports Support Overview HPA TEST 9320 Figure 3 2 Main option Data Collection Side option Overview From the overview screen Figure 2 you can see a summary of the data you have entered onto the web link for the current and previous period It also shows the status of records that is whether Submitted or In progress enter a new record edit an existing record search for a particular record from any period in which you have participated by using the Advanced search generate an Excel spread sheet showing all records from any period s by clicking on View listing which below the summary box Import CSV file this option will appear only if you have been authorised to do this by SSISS view the count down to data reconciliation and data submission deadlines check if your reports can be generated A message will appear as below Your data have been reconciled You can now run your reports You can click on any of the numbers in the summary table to see a list of those records as below 2 SSI DataCollection SearchResults Microsoft Internet Explorer provided by Health Protection Agency GS chr ss1 DataCollection SearchResults fey N fm v Page v 6 http colhpadev003 SSIWebApplication Pages DataCollecti
10. harge are possible Or data collected after this date Printing the summary report You can remove the web address header and footer by going into Page Setup on the tool bar at the top of the screen click on the down arrow which is left of the print icon to access the Page Setup option fm If you are using Internet Explorer 6 you may find that when printing a report the text close to the margins is not included in the output To prevent this problem from occurring click on Page setup as above then select Landscape and set the margins as per table below before printing Right od NOTE you can tell which version of Internet explorer you have by selecting Help from the Microsoft Internet Explorer Menu bar and then About internet explorer If you cannot see Help right click the mouse anywhere on the grey area at the top of the screen select Menu bar the menu items including Help will then appear 17 Side option user defined reports Segal S n tnfocton Suneltance Service Figure 17 shows the list of user defined reports that can be run from the web link Click on the name of the report Rute otasi Figure 23 you wish to generate and then enter the category and pote ees Catagory Hp voslaceman surveillance periods that you wish to include in the report HN Click on Create It will take a few seconds for the report eaplla to appear on the screen To save or print a copy of the report click on Export thi
11. ick on Advanced search and enter the search criteria This is useful for finding a record from a period prior to the current or previous period You will then see a 6 list of records Figure 7 which should include the record you are looking for Click on the record and you will see a Summary as shown in Figure 5 Data Collection Administration HRN Search Results Enter a new record Figure 7 serial N Import CS File Search Criteria Period AprJun2008 M Category Abdominal hysterectomy le Hospital v Submitted ves F Results Hosp Serial Patient Period Category DOA DOO Submitted Flag 175941052 Gloria Green Apr Jun 2008 Abdominal hysterectomy 01 04 2008 02 04 2008 yes Pending 175941053 Jane James Apr Jun 2008 Abdominal hysterectomy 12 04 2008 14 04 2008 yes 30 days postop 175941055 JanetJones Apr Jun 2008 Abdominal hysterectomy O4 04 2008 05 04 2008 yes 30 days post op Side option Enter a new record Data collection screen Select Enter a new record from the side menu and you will see the following screen Figure 8 From this screen you can enter a new record in any category for the current or previous surveillance period Data Collection Administration Overview Data Collection Enter a new record Fi u re 8 ir eiii Saal dip Please select a survey period for the new record esas wv Category of Surgical Procedure R C Abdominal hysterectomy C Hip replacement C Bile duct liver panc
12. immediately save the record so that you can make the necessary enquiries and corrections later You must Save any corrections by clicking on Save and close Please note that you cannot edit a record once submitted The serial numbers of any records that have outstanding errors or warnings not addressed in the comments box will be sent by email to the hospital main contact to provide corrections or comments which will then need to be made by SSISS staff 10 First Name Surname NHS Number Gender Date Of Birth i aie The date of the hospital admission must be on or before the date of the operation Lai SE i Height cm Height entered is not within normal Height range 122cm 213cm Weight Kg The BMI calculated from height and weight is not normally less than 12 or more than 55 please check individual values for height and weight a OPCS Code1 W37 1 Primary total prosthetic replacement of hip j ss UU C O opcscoa3s E primary incication of avescuarnesosis SSS 4 Surgery Operation Duration lt _ O This is a required field please enter a duration of operation mins WoundCiass tcen iN Lead Surgeon Grade associate specaist v Surgeon Code Surgeon code fF Revision Hip You may only answer the Revision of hip prosthesis question if the category of the surgical procedure is Hip and the Primary indication for surgery is a revision Type orsurgery Bee FI Antibiotic Cement Yes v
13. ipation ccccccccesseecesseecenseecesseeceseesoeseeseaseesoaseeeeaseeeensessensesoenseses 13 SIGE Option D ta RECOMGIN au Ol aew ww o ww Ci y Al WIR 13 ele Leu dd a tr gr FEFFFFEYNFNFDHFF FE HYF FY DF FEW FE HAR siete ieee 15 Side option summary TepOrl ui uu ccoteascensdccasucadecssecususacaasdscuJesedesssecuteseseewseos 15 Side option user defined reports cccccccccesseceeseecenseceeseecenneesenseeceaseeeenseseensesoeneeses 18 Data completeness report ccceesceeseceeeeeeeseeneeeneeoeseeenseosseoeseeeaseoaseneaseoaseonseoeaeeaseneeeanass 19 IG MISTING OF 0 519 g YO O O YY IE TF ER A REFER GARN FF YFED 19 CoV Data EXPONE iE EE EEE AEE aE Eaa Ea aE E EEA Eaa aaan 19 5 Main option Support FFF A HF FDNFFNFHPHNF FN EFE 20 oide option DOCUMENTS sssrini YN O N RR GW RG 20 CeniacL o l Oen Onn DDAR UAN swn ANG RAN UON aa RAN aC un EON ROROL GN O EInH RWAN GC uh HEO GRON UR SE GU AU 20 1 How to access the web link You can access the web link by entering the following URL into the web browser of your PC please note that only Windows Internet Explorer should be used as it has been tested to display the site correctly https www hpawebservices org uk SSIWebApplication Pages Login aspx It should be possible to do this from any PC with internet access Save this in your favourites or create a linK from your desktop for future use From this page you should see the followi
14. lication and will be required to re enter the password to continue In the interests of security you should log out of the web link when leaving your PC Following successful log in you will see the following screen a clan Site Infection Surveilla Jie E logged i 255 HpaTest Logout SSi version 5 127 000 Release Date November Data Collection Administration Reports a Overview Enter a new record Er a Figure 2 HPA TEST 9320 Import CS File Current period Apr Jun 2011 Category submitted In Progress Totals Abdominal hysterectomy Breast surgery Caesarean section Cholecystectomy Coronary artery bypass graft Gastric surgery Hip replacement Knee replacement Large bowel surgery Reduction of long bone fracture Totals View listing Io co i Oo F on cS Ro pies Oo e CO BO Always check that you are logged in as the correct hospital You should see the name of the hospital under the word Overview If it is not correct log out and log in again as the correct hospital You are automatically presented with the Overview screen every time you log in You can then select from the menu bar along the top which gives you 4 options Data Collection Administration The selected option will be highlighted in orange The side menu for the selected option appears in a box to the left of the screen The selected option will be shown in
15. n OAf04 2008 Weight kg BO kg Height cm 129 cm Primary Indication of Surgery OPCS Code IQS IE 2 Abdominal excision of uterus OPCS Codes Partial Knee Revision Hip Tyne Of Surgery Elective Note Non English hospitals will not see the NHS number field Search for a record You can retrieve any record that has been Saved or Submitted from the Overview screen 1 3 If the record is from the current or previous period and you Know the category you can find the record by clicking on the relevant number in the summary tables of the Overview screen as described above If you Know the serial number of the record enter it into the search box at the top right of the Overview or Search Results screen and click on Find Your search result will appear as in the screen below Figure 6 You can then click on the record for a full summary of the data for that record a Surgical Site Infection Surveillance Service Data Collection Administration Reports Support Overview Search Results Enter a new record Import CSv File Search Criteria Period v Category lt Hospital Submitted Figure 6 Results lt lt Hosp Serial Patient Peri od Category DOA DOO Submitted Flag 175941052 Gloria Green Apr j un 2008 Abdominal hysterectomy 01 04 2008 02 04 2008 yes Pending If you don t Know the serial number but you know the category and surveillance period for the record cl
16. nce data collected by your hospital for the current period It provides data on the operations included in this surveillance and surgical site infections SSI that occurred during the inpatient stay on readmission and post discharge Since July 2008 SSISS have incorporated a standard methodology for post discharge surveillance in the protocol and comparison of rates including SSI that developed post discharge are possible for data collected after this date 16 If you do not wish to produce a PDF version of the report you can simply view it as it appears on the screen There are various options available you can scroll through the pages search for text and change the size Figure 22 Hospital 222 Derriford Hospital 222 v Category Hip replacement Period ee Figure 22 Browse report pages l Zoom in Zoom out I a Sica Eb 75 JT rm Next Search text in report Fage Width Acrobat PDF file w Eacport Whole Page 500 200 ection Surveillance Servi zg Surgical Site Sup Export report to take printouts or save as file collected by your hospital tor the current period It prowies JSTr eed in this surveillance and surgical site inections 55 l that opceurred during the inpatient stay on readmission and post discharge Since July 2006 SSIES haw incorporated a standard methodology br post discharge surveillance in the protocol and comparison ofrates including 51 that developed post disc
17. ng on your monitor SSlversion 5 12 000 Release Date November 7010 Login Figure 1 Please ensure that you regularly check and keep up to date the contact details of staff listed under My Hospital which is a sub menu of the Administration tab Log In Log In Developed by the Software Development Unit Health Protection Agency For assistance in the use of this web site please call the SSI team Log in with user name and password Key in the user name and password for your hospital and click on Log in The Password is case sensitive but the User Name is not NOTE user names and passwords are hospital specific The same user name and password must be used by everyone involved in the surveillance at your hospital to access the web link If your Trust has more than one hospital always ensure you log on as the correct hospital For security reasons SSISS are not allowed to retain a record of passwords If you forget your user name or password please first attempt to obtain it locally from your surveillance colleagues Should this fail you can contact the SSISS on 0208 327 7240 for the password to be reset this will be issued over the telephone as it cannot be sent via email Once this has been changed please ensure that you let all staff who use the web link at your hospital know the new password NOTE if you leave your PC for a period of time approximately 15 minutes you will be automatically logged out of the app
18. nistration Reports _ Support Yo eL i Reconciliation Hospital reconciliation for the period Jan Mar 2008 l Figure 16 Please check your data and click here when you are sure it s correct Category Total number of Number of SSI Number of SSI Number of SSI Total records submitted inpatient post discharge Patient reports SSI Hip A7 a a f a hemiarthroplasty a i a J U Hip replacement 1 0 0 0 0 loped by the Software Development Unit CFI For technical support please call the helpdesk on 0208 327 7614 The totals in the table must be compared with the number of Surveillance Data Sheets for the category the number of SSIs reported and where they were detected as per reconciliation box Only when you are sure the data in the reconciliation table exactly matches the data collected at your hospital for all categories in which you have participated should you click on Submit Reconciliation You will not be able to generate your reports on these data until this process is complete If your numbers do not agree make the following checks Recount the data sheets and records with SSI check whether the SSI was detected during admission on readmission other post discharge or patient reported Ensure records for different categories have not been miscounted or submitted into the wrong category lf data are entered for more than one hospital site check that the hospital codes are correct lf there are more record
19. on SearchResults aspx Periodid Sbb70c6b SdF9 477c Sc e 3 X Hospital Figure 4 i Surgical Site Infection Surveillance Service Search Results seinio l Search Criteria lt Period Apr Jun 2008 Category Hip replacement Submitted Yes Results Hosp Serial Patient Period Category DOA DOO Submitted Flag 235032 Apr Jun 2008 Hip replacement 02 04 2008 02 04 2003 yes Pending 235085 Apr Jun 2008 Hipreplacement 09 04 2008 10 04 2008 yes Pending 235086 Apr Jun 2008 Hipreplacement 01 04 2008 02 04 2008 yes Pending 235087 Apr Jun 2008 Hipreplacement 03 04 2008 04 04 2008 yes Pending 235089 Apr Jun 2008 Hipreplacement 02 04 2008 03 04 2008 yes Pending 235091 Apr Jun 2008 Hipreplacement 08 04 2008 09 04 2008 yes Pending You can then click on any one of these individual records to see the full summary of data entered For a Submitted record you will see the following summary screen If the record is In 5 progress you will see the data in the data entry screen see Figure10 for an example where you can edit the record vou are logged in as Overview Summary Figure o Enter a new record Surgical Site Infection Surveillance Service Import CSV File Hospital Period Apr Jun 2008 Category SerialNumber 175941052 operaonnae ss First Mame Gloria Sumame Green NHS Number lood Gender Female Date Of Birth Ha elie Date Hospital Admission D104 2008 Date Operatio
20. ort Side option Documents From this screen you can download supporting information and documentation to support the surveillance at your hospital Figure 28 Simply click on the document to select and choose to open or save You re lo pe u in as Data Collection Administration Documents Title Annual Mandatory SSI Report 2006 Second Annual Mandatory SSI Report 2007 Third Annual Mandatory SSI Report 2008 Fourth Annual Mandatory SSI Report 2009 Fifth Annual Mandatory SSI Report 2010 Sixth Annual SSI Report 2005 Box plot 2005 2010 Contacts List for SSISS Staff Data Sheet Hip and Knee V5 DOC Data Sheet Hip and Knee V5 PDF Data Sheet Main Categories V4 DOC Data Sheet Main Categories V4 PDF Data sheet Post Discharge surveillance V2 DOC Data sheet Post Discharge surveillance V2 PDF Deadlines for Submitting Data Monitoring Surgical Wounds for infection May 09 Newsletter 1 January 2007 Newsletter 2 November 2007 Newsletter 3 April 2008 Newsletter 4 February 2009 Newsletter 5 SSISS Post Discharge Surveillance Newsletter 6 SSISS March 2010 Newsletter 7 SSISS April 2011 OPCS codes supplement OPCS codes supplement Printing problem Internet Explorer V6 or V7 Protocol for SSI 04 April 2011 Training dates for SSI surveillance 2011 Training dates for SSI surveillance 2012 Trust tables NHS 2004 08 NHS treatment centre Trust tables NHS 2004 09 NHS treatment centre Trust table
21. r Comment Save amp Close Figu re 1 2 Developed by the Software Development Unit Health Protection Agency For assistance in the use of this web site please call the SSI team on 0208 327 7240 Once you have entered details of the operation you have 3 options on the Operations Data screen Save amp Close Delete or Submit Figure 12 IMPORTANT do not go straight to Enter another record or the data in the record will not be saved e Save and close if you are not ready to submit the record you must save the record by clicking on Save and close You should then see confirmation and a reminder of the serial number You can retrieve and edit this record it s a good idea to do this before entering another record so that difficult errors can be dealt with in time to meet data submission deadlines See Dealing with errors in the data section below e Delete will remove the entire record e Submit If the record is complete and you are confident that you do not need to make any further changes you can submit the record by clicking on Submit The record will be automatically saved and can be retrieved and viewed but not edited An Un submit button is available via the summary mode of a record but only for records prior to reconciliation for final edit s If you need to make a change to a submitted record e g add an SSI you will need to contact SSISS who will make any necessary changes on your behalf for it is not possible for a submitted
22. reatic surgery Knee replacement Caesarean section Large bowel surgery C Cholecystectomy C Limb amputation C Coronary artery bypass graft Open reduction of long bone fracture C Gastric surgery C Small bowel surgery C Hip hemiarthroplasty C Vascular surgery Developed by the Software Development Unit CFI For technical support please call the helpdesk on 0208 327 7614 Select the correct surveillance period the period in which the operation took place from the drop down list You will only be able to select from the current and previous period Select the category of surgery for the record NOTE if you have not indicated the intention to participate for either of these periods a message will appear asking you to view edit your participation by clicking on View Edit Participation as shown in figure 9 below see Participation on page 13 Data Collection Survey Period Please select a survey period for the new record Figure 9 You are not participating in this period Click here to View Edit Participation your participation Category of Surgical Procedure C Abdominal hysterectomy C Hip replacement C Bile duct liver pancreatic surgery Knee replacement C Breast surgery C Large bowel surgery C Caesarean section Limb amputation C Cardiac surgery non CABG C Open reduction of long bone fracture Cholecystectomy C Reduction of long bone fracture C Coronary artery bypass graft Repair of neck of femur C Cranial su
23. replacement User defined Reports Period pOckDec2010 0 Rate OF SSI Trend In Rate Of SSI Risk Index Line listing of Records Figure 1 8 Risk Factors CSW Data Export Micro organigms Surgeon Code SSI Detection Choose Export to produce a PDF version of the report Figures 19 21 File Download Do you want to open or save this file Figure 19 Name nt 5umnar pdf Type Adobe Acrobat Document From wnan hpawebservices org uk EEn m 7 7 While files from the Internet can be useful some files can potentially LS harm your computer If you do not trust the source do not open or save this file What s the nek 15 Summary Report part 1 summary Report part 2 Rate Of SSI Trend In Rate Of S51 Type 35 Risk Index Line listing of Records Risk Factors CSW Data Export Micro erganisme surgeon Code oo Detection Choose Open then Save or Open and then Print Figure 20 N B open and save will produce a file size below 200kb but save is chosen without first opening it it will be 10mb which may exceed the size limitation for sending via email n0 5FSummary1 1 pdf Adobe Reader SEE x File Edit View Document Tools Window Help lis 119 l gt l Figure 21 Surgical Site Infection Surveillance Service Summary report part 1 Rates and trends Hip replacement October December 2010 Introduction This report summarises the surveilla
24. rgery C Small bowel surgery C Gastric surgery C Spinal surgery Hip hemiarthroplasty Vascular surgery If you have already confirmed participation the following data entry screen will appear Y Surgical Site Infection Surveillance Service _ You are logged in as HpaTest Logout SSI version 5 15 000 Release Date August 2012 Data Collection Administration Reports Support _ Hospital HPA TEST 9320 Period Jul Sep 2012 Category Hip replacement SerialNumber 226658976 Add New SSI First Name Surname NHS Number Hospital Number Figure 10 i y Date Of Birth Date Hospital Admission Date Operation Height cm Weight kg ASA Score OPCS Code1 OPCS Code2 OPCS Code3 Primary Indication of Surgery lt II Operation Duration mins Wound Class 4 Clean v This is the screen where the data are entered Before you start to enter the data check that the hospital surveillance period and category shown are correct for the record you intend to enter You will also see a serial number This is the serial number automatically allocated for the record you are about to enter Write this number in the reconciliation box on the Surveillance Data Sheet now There are two screens for data entry Operation data and Add new SSI and you can switch between these two options without lo
25. s will create the report as a PDF Portable Document Format which you can then print or save Figure 23 Surgical Sie hleron raldeehrce Pan dau E anarei pibe rwporiHwd A SS Mn E Hn ki hi IJ z MAE m E 1 Ei i n dl F J ha J ne u a i7 Ul i i HIHA Bo cha hie dya z a O Reda Ado EE Li M Tendr ar feat Fal j a Br Li i 4 i I Cie The risk factor option gives you a choice of risk factors with which to generate a report Figure 24 ou are logged in as a Logout Surgical Site Infection Surv eillan ce Serv i ce Data Collection Administration Reports Support Management setup Y ue Trend In Rate Of SSI RiskFactor Type SSI j Start Period TEITE misk index End Period Wound Class Line listing of Records SRR Risk Factors nesau tne Hau Lal Summary Report Hospital r Figure 24 N Rate Of SSI Category v Duration of operation Risk Factors Age Group Pre operative stay CS Data Export Micro organisms Primary indication for surgery Surgeon Code Fe itr it xn _ om mw uu oles Re GU by GG a aPC E rH I pc a F mm in r n Lu a raara bert i For the type of SSI if you select coronary artery bypass graft as your category then ou will also be asked to select the incision type that you wish to run the report for Figure 25 yd Surgical Site Infection Surveillance Service You are logged in as JennieWilson Logout Ver
26. s NHS 2004 10 NHS treatment centre Web link user manual May 2011 Wound healing PD questionnaire July 2009 Link Second Report Mandatory SSI Report 2006 pdf Third Report Mandatory SSI Report 2007 pdf Fourth Annual Mandatory SSI Report 2008 pdf Fifth Annual Mandatory SSI Report 2009 pdf Sixth Annual Mandatory SSI Report 2010 pdf 2005 SSI Report pdf box plot April 2005 to March 2010 NEW pdf Contacts list SSI November 2010 pdf Data Sheet V5 10 Hip amp Knee doc Data Sheet V5 10 Hip amp Knee pdf Data Sheet V4 10 Main doc Data Sheet V4 10 Main pdf PDS surveillance data sheet V2 doc PDS surveillance data sheet V2 pdf Deadlines for Submitting Data pdf Surgical wounds leaflet up dated 190509 pdf Newsletter SSISS January 2007 pdf Newsletter SSISS November 2007 pdf Newsletter SSISS April 2008 pdf Newsletter SSISS February 2009 pdf Newsletter SSISS July 2009 PDS Edition pdf Newsletter SSISS March 2010 pdf Newsletter SSISS April 2011 pdf OPCS codes supplement September 2011 DOC OPCS codes supplement September 2011 pdf Printing problem Internet Explorer V6 or 7 pdf SSI protocol v5 pdf Dates for 2011 SSI Training days tt Dates for 2012 t trusttables 04 08 with NHS treatmcentres pdf trusttables 2004 09 with NHS treatmcentres pdf Trust tables 2010 pdf Web link user manual May 2011 pdf Wound healing PD questionnaire Rev d pdf Size 465 7 Kb 397 5 Kb 1 7 Mb 1Mb 902 4 Kb 1 4 Mb 95 7 Kb 72 1 Kb 183 Kb 144 6 Kb 190 5 Kb
27. s in the database than Surveillance Data Sheets the same record may have been entered twice Check for duplicates by reviewing the data submitted for records with the same name date of birth and operation date You can see a list of records submitted in a surveillance period by clicking on Advanced search which is available from the Data collection tab via the Overview screen see Line listing of records page 19 If the numbers of SSI reported are not the same as the number of SSI in paper records you may have entered the same SSI twice Check from the line listing as above 14 4 Main option Reports The side menu presents you with a selection of available reports to generate for which you can set your own parameters Figure 17 Side option summary report The summary report is similar to the report generated quarterly by SSISS Enter the category and surveillance period into the boxes and click on Create NB If Coronary artery bypass graft is selected a drop down menu entitled Incisional Type will appear consisting of four options Chest breast site Donor site Not set or All and if Cardiac non CABG is chosen there will be a drop down for Type Of Closure with options Delayed Primary Not set or All closure methods Pe gee Ill oe IPP oe EPP gs i Tt Data Collection Administration Reports Support y MR Summary Report Summary Report Category Hip
28. sing data by clicking on the relevant box Enter the data values corresponding to the data recorded on the Surveillance Data Sheets Enter dates as numbers representing DD MM YYYY You do not need to enter the forward Slashes as they appear automatically Select from drop down lists where displayed but be careful to click your mouse outside the drop down menu if you use the mouse to scroll down the screen or the data in the box will change as you scroll You can move between the data fields using the tab key on your keyboard or by using your mouse To add an SSI click on Add new SSI option and enter the SSI data Figure 11 ee site Infection Surveillance Service You are logged i in as toon ae ec werin 5412000 Beleaee Date No ber 2010 Overview Hospital HPA TEST 9320 Period Apr Jun 2011 Enter a new record Category Knee replacement SerialNumber 225476883 import CSV File Er ac Detection Dateonset Sd SSI Type Organ Space SS SSIOrganiemCoded SSI Organism Code a 3 Criteria Heat a oe or other infection l Incision opened by surgeon dehisced Fi ure 11 M Antibiotics Prescribed M Localised pain or tenderness 9 M Aspirated Fluid Swab I Localised swelling M Clinicians Diagnosis M Purulent Drainage Fever Redness Delete SI Entry Save amp Close Developed by the Software Development Unit Health Protection Agency For assistance in the use of this web site please call the Use
29. tact SSISS email with the correct information so that the record can be updated You will not be able to change these fields yourself Hospital contacts At the bottom of the screen you can see a list of contacts at your hospital You can edit contact details or delete a contact Select the contact by clicking on the name in the contacts list This opens full details on that person You can then edit the information in the fields as appropriate and Save the changes l Hospital details i If hospital details are incorrect please contact the SSI team Figure 1 4 Name Ref No 9320 Hospital Type is Die Ma NHS Trust Hospital Sector Reg Date HPA Region Address Line Trust Provider Address Line2 Tel No Address Line3 Fax No Post Code Town ym County Username HpaTest Hospital contacts Title Name JobTitle TelNo Ext Status Email Mr James Lloyd Medical Director 020 327 7240 D J Lloyd hospital nhs uk Mrs Lucy Marsh Acting Lead Nurse 020 M lucy marsh ohospital nhs uk Dr Forester Paul Consultant Medical Microbiologist 0208 R paul forester hospital nhs uk Mr Peter Scott Infection Control Nurse 020 n a Peter Scott hospital nhs uk Mrs Pauline Smith Data Administrator T pauline smith hospital nhs uk Add Contact button is at the bottom left of the hospital details screen Add all details and Save The new contact will now appear in the list of contacts on the Hospital Details screen Please ensure that there is always one st
30. w HU E E stopped Reason Survey Discharged home to another care facility stopped Patient Post Discharge Questionaire Date PDQ Completed S O Other Post Discharge Surveillance PatlentRevewed PD DateRewewed User Comment You must enter comments to override the warnings above Please check unusual values flagged by waring signs 44 and confirm here Save and Close Edit a record Any record In progress can be edited To locate a serial number see Search for a record Page 6 Open the record in the data entry screen and make the changes to the operation data and or SSI data You can now Save and close the record NOTE if you do not remember to click on Save and close the additions and changes will not be saved Side option Import a CSV File Hospitals that wish to input their data in this way will need to contact SSISS to obtain specific instructions in the form of a CSV file import guide and have menu item Import CSV File added to their Data Collection screen 11 3 Main option Administration By clicking on Administration you will automatically be taken to the Hospital details screen Side option My Hospital From this screen you can view details about your hospital and view or edit the list of contacts at your hospital You can also see the user name for your hospital user account The Hospital Details screen shows details currently held by SSISS If any of the hospital details are incorrect please con
Download Pdf Manuals
Related Search