IMRL User Manual Ed.08
Contents
1.2. qu U aus 7 Unaceeptable SPecUuheni E apayaman 8 Sput M s pois ses season aa ind cats haapa Paasi aS 8 Bronchoscopy and other Aspirated Fluids 9 PHSA ana A E E E E 9 a 9 Blood 9 ESEE 10 PROTOCOL FOR PROCESSING MULTIPLE POSITIVE SPECIMENS FROM THE SAME PATIENT 10 CULTURE REQUIREMENTS 0 00080 etette rettes terse t eree 11 PACKING AND TRANSPORTING OF INFECTIOUS SUBSTANCE S 12 PACKING AND TRANSPORTING OF 6 12 PACKING AND TRANSPORTING OF 12 CULTURE DISPATCH u asa astasapan suse sea sb dads Gods oan boas Yeas 14 TESTS AVAILABLE AND TURNAROUND TIMES 15 NUCLEIC ACID AMPLIFICATION TESTS didetiatinkadiaten dian 15 Detection of MTC and Rifampicin Resistance Genes 15 Detection of Isoniazid and Rifampicin Resistance Genes 15 SPECIM
3. Detection of Isoniazid and Rifampicin Resistance Genes Rapid detection of isoniazid and rifampicin resistance genes can be performed on both smear positive and smear negative pulmonary specimens and cultures referred to the IMRL This molecular assay is performed weekly on a limited basis Please contact the IMRL before dispatching isolate specimen Specimen Service It is important to note that processing of specimens begins at 8 00am each day If a sample arrives after this time it will not be processed until 8 00am the following day It is therefore worthwhile that client laboratories send their specimens to the IMRL as soon as possible Samples received out of normal hours will be refrigerated on arrival For example if specimens arriving in the client laboratory are received and dispatched to the IMRL by 3 00pm Friday or Saturday morning microscopy results will be available on Monday If these specimens are held in the client laboratory until Monday morning the microscopy result will not be available until Tuesday IMRL User Manual Page 15 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Microscopy Microscopy results are available within 2 days of receipt of the specimen in the IMRL on any working day Culture All specimens are incubated in liquid culture media for 6 weeks and on solid media for 8 weeks Culture negative reports are issued at 8 weeks Current guidelines recommend that a TB laboratory should try to identi
4. Out of hours requires the approval of a Consultant Microbiologist in the Microbiology Department of St James s Hospital Please contact the laboratory at 01 4162972 or 4162046 or through the SJH switchboard at 4103000 and ask for the medical scientist On Call in microbiology on bleep number 194 The medical scientist will provide the phone number of the Consultant on call The decision will then be communicated back to the medical scientist by the Consultant If approved Send the specimen appropriately packaged to Microbiology Department Central Pathology Laboratory St James s Hospital Time Limits for Requesting Additional Examinations All isolates are frozen at 80 C therefore additional requests can be processed IMRL User Manual Page 20 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Contact Details Name and Designation Telephone Numbers amp E mail Address Prof Tom Rogers 01 8962131 4284611 Clinical Director trogers stjames ie rogerstr tcd ie Dr Margaret Fitzgibbon 01 4162963 Chief Medical Scientist mfitzgibbon stjames ie Ms Philomena Raftery 01 4284211 Specialist Medical Scientist praftery stjames ie Ms Lorraine Montgomery 01 4284211 Senior Medical Scientist Imontgomery stjames ie IMRL direct phone line 01 4284211 4162980 imrl stjames ie Advice on Clinical Interpretation and Treatment matters can be obtained from Prof Tom Rogers Prof J
5. ONLY TO BE OPENED IN A ONLY TO BE OPENED IN A ONLY TO BE OPENED IN A CL3 FACILITY CL3 FACILITY CL3 FACILITY For the Attention of the For the Attention of the For the Attention of the I M R L St James Hospital L M R L St James Hospital LM R L St James Hospital ONLY TO BE OPENED IN A ONLY TO BE OPENED IN A ONLY TO BE OPENED IN A CL3 FACILITY CL3 FACILITY CL3 FACILITY For the Attention of the For the Attention of the For the Attention of the I M R L St James Hospital 1M R L St James Hospital I M R L St James Hospital ONLY TO BE OPENED IN A ONLY TO BE OPENED IN A ONLY TO BE OPENED IN A CL3 FACILITY CL3 FACILITY CL3 FACILITY For the Attention of the For the Attention of the For the Attention of the I M R L St James Hospital L M R L St James Hospital I M R L St James Hospital ONLY TO BE OPENED IN A ONLY TO BE OPENED IN A ONLY TO BE OPENED IN A CL3 FACILITY CL3 FACILITY CL3 FACILITY IMRL User Manual Page 26 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE For the Attention of the I M R L St James Hospital ONLY TO BE OPENED IN A CL3 FACILITY Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E Irish Mycobacteria Reference Laboratory Central P
6. Hospital Dublin 8 DX6000306 James Street 61E Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E IMRL User Manual Page 27 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE References 1 ADR Regulations January 2011 European agreement concerning the international carriage of dangerous goods by road 2 Management of opportunist mycobacterial infections Joint Tuberculosis Committee guidelines 1999 Subcommittee of the Joint Tuberculosis Committee of the British Thoracic Society Thorax 2000 55 210 218 3 Official ATS IDSA Statement Diagnosis Treatment and Prevention of Nontuberculous Mycobacterial Diseases American Journal of Respiratory and Critical Care Medicine 2007 175 pp 367 416 4 NCCLS Susceptibility testing of mycobacteria nocardiae and other aerobic actinomycetes approved standard NCCLS document M24 A 5 Parrish amp Carroll K C Role of the Clinical Mycobacteriology Laboratory in Diagnosis and Management of Tuberculosis in Low Prevalence Settings Journal of Clinical Microbiology 2011 49 3 772 776 IMRL User Manual Page 28 of 28
7. NOT OPEN THIS BOX ONLY TO BE OPENED IN THE TB LAB IN ST JAMES S HOSPITAL DO NOT OPEN THIS BOX ONLY TO BE OPENED IN THE TB LAB IN ST JAMES S HOSPITAL DO NOT OPEN THIS BOX ONLY TO BE OPENED IN THE TB LAB IN ST JAMES S HOSPITAL DO NOT OPEN THIS BOX ONLY TO BE OPENED IN THE TB LAB IN ST JAMES S HOSPITAL DO NOT OPEN THIS BOX ONLY TO BE OPENED IN THE TB LAB IN ST JAMES S HOSPITAL DO NOT OPEN THIS BOX ONLY TO BE OPENED IN THE TB LAB IN ST JAMES S HOSPITAL DO NOT OPEN THIS BOX ONLY TO BE OPENED IN THE TB LAB IN ST JAMES S HOSPITAL DO NOT OPEN THIS BOX ONLY TO BE OPENED IN THE TB LAB IN ST JAMES S HOSPITAL IMRL User Manual Page 25 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE DO NOT OPEN THIS BOX DO NOT OPEN THIS BOX DO NOT OPEN THIS BOX ONLY TO BE OPENED IN THE ONLY TO BE OPENED IN THE ONLY TO BE OPENED IN THE TB LAB IN ST JAMES S TB LAB IN ST JAMES S TB LAB IN ST JAMES S HOSPITAL HOSPITAL HOSPITAL For the Attention of the For the Attention of the For the Attention of the I M R L St James Hospital 1M R L St James Hospital I M R L St James Hospital ONLY TO BE OPENED IN A ONLY TO BE OPENED IN A ONLY TO BE OPENED IN A CL3 FACILITY CL3 FACILITY CL3 FACILITY For the Attention of the For the Attention of the For the Attention of the I M R L St James Hospital LM R L St James Hospital LM R L St James Hospital
8. are necessary for maintaining the viability stabilizing or preventing degradation or neutralizing the hazards of the infectious substances A quantity of 30 ml or less of dangerous goods included in Classes 3 8 or 9 may be packed in each primary receptacle containing infectious substances When these small quantities of dangerous goods are packed with infectious substances in accordance with this packing instruction no other requirements of ADR need be met 14 If any substance has leaked and has been spilled in a vehicle or container it may not be reused until after it has been thoroughly cleaned and if necessary disinfected or decontaminated Any other goods and articles carried in the same vehicle or container shall be examined for possible contamination IMRL User Manual Page 24 of 28 ition No 08 thor Margaret Fitzgibbon thorised By Lorraine Montgomery IMRL ST JAMES S HOSPITAL LABMED DIRECTORATE Doc No LP IMRL 0042 Date 13 04 15 Date 13 04 15 issued By Date nly to be used if there are no modifications at review Appendix 2 DO NOT OPEN THIS BOX ONLY TO BE OPENED IN THE TB LAB IN ST JAMES S HOSPITAL DO NOT OPEN THIS BOX ONLY TO BE OPENED IN THE TB LAB IN ST JAMES S HOSPITAL DO NOT OPEN THIS BOX ONLY TO BE OPENED IN THE TB LAB IN ST JAMES S HOSPITAL DO NOT OPEN THIS BOX ONLY TO BE OPENED IN THE TB LAB IN ST JAMES S HOSPITAL IMRL Labels for Transport DO
9. the turnaround time is 7 10 days Requests for this service can be made to Prof Tom Rogers or Dr Margaret Fitzgibbon or to the laboratory directly IMRL User Manual Page 17 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Telephone Policy Phoning the IMRL for results should be kept to a minimum One phone call around 4 00pm is usually sufficient to get the microscopy results for each working day if required Our Medical staff will phone all positive results and record the details in our Telepath LIS system Client laboratories should provide contact details including name s and phone number s of staff to which these reports will be phoned Staff in client laboratories will be asked for their name etc when a report is being phoned This is departmental policy and it is suggested that client laboratories should also have a policy in place for receiving phoned results from the IMRL The TB laboratory can be contacted during the day at 01 4284211 The sequence of reports for submitted TB cultures is usually in the following order 1 Isolate identification a Identification to MTC level Further speciation will follow b Identification of NTM c Rapid detection of MTC and isoniazid and rifampicin resistance genes by molecular methods 2 Susceptibility tests a For MTC isolates the susceptibility test results follow the initial identification b Susceptibility test for NTM are performed by request in the SMRL The IMRL will iss
10. with suitable cushioning material Any leakage of the contents shall not compromise the integrity of the cushioning material or of the outer packaging 4 For carriage the mark illustrated below shall be displayed on the external surface of the outer packaging on a background of a contrasting colour and shall be clearly visible and legible The mark shall be in the form of a square set at an angle of 45 diamond shaped with minimum dimensions of 50 mm by 50 mm the width of the line shall be at least 2 mm and the letters and numbers shall be at least 6 mm high The proper shipping name BIOLOGICAL SUBSTANCE CATEGORY in letters at least 6 mm high shall be marked on the outer packaging adjacent to the diamond shaped mark IMRL User Manual Page 22 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE 5 At least one surface of the outer packaging shall have a minimum dimension of 100 mm x 100 mm 6 The completed package shall be capable of successfully passing the drop test at a height of 1 2 m Following the appropriate drop sequence there shall be no leakage from the primary receptacle s which shall remain protected by absorbent material when required in the secondary packaging 7 For liquid substances a The primary receptacle s shall be leak proof b The secondary packaging shall be leak proof c If multiple fragile primary receptacles are placed in a single secondary packaging they shall be either individually wrapp
11. ADDITIONAL EXAMINATIONS 20 APPENDIX SG 22 PACKAGING INSTRUCTION P650 eee 22 APPENDIX 2 u ea 25 IMRELABELS FOR TRANSPOR Teri n D a 25 IMRL User Manual Page 3 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE The Irish Mycobacteria Reference Laboratory The Irish Mycobacteria Reference Laboratory is the Irish Reference Laboratory for Mycobacteriology Established in 2001 the laboratory performs a specimen and culture referral service for hospitals throughout Ireland Approximately 6 000 specimens are processed annually and the laboratory receives almost 300 mycobacterial cultures per year The Irish Mycobacteria Reference Laboratory is located in the LabMed Directorate Central Pathology Laboratory of St James s Hospital and is fully accredited to ISO 15189 by the Irish National Accreditation Board Registration Number 327 IMRL Services Services offered by the laboratory include e Processing of routine specimens from patients for mycobacteria investigation e Use of molecular tests on smear positive samples to rapidly identify the presence of mycobacteria and screen for drug resistance in M tuberculosis complex e Rapid molecular detection of M tuberculosis complex and rifampicin resistance determination perfor
12. EN SERVICE irene Qasaqa suu aac sp ss uta ays 15 Microscopy ee reete E a eS Ds Be So 16 Culture sinnn uu ASS Que 16 CULTURE REFERRAL SERVICE 40 6 400 16 Identification hamaman uuu nh as 16 A haha qa ahua 16 Detection of Isoniazid and Rifampicin Resistance Genes 17 Referral of Isolates for Susceptibility Testing 17 Typing of MTC ccc a a l l Run asia Fe as 17 TELEPHONE POLICY sdasdavscsvscdsscedeccssessvlecnadens 18 MICROSCOPY asnasan aan aaa ca ataw kaha 18 CULTURE SZ k kaa Codey ap tudes Ab 19 IDENTIFICATION AND SUSCEPTIBILITY 19 HARD COPY REPORTS 19 User Manual Page 2 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE REPORTING OF UNACCEPTABLE URINE AND SPUTA SPECIMENS 19 HOURSZ Qa qun q Q 20 PROTOCOL FOR URGENT TB MICROSCOPY OUT OF HOURS 20 TIME LIMITS FOR REQUESTING
13. IS BOX IMRL User Manual Page 13 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Culture Dispatch Once the sample has been packaged correctly send it to the IMRL by courier A fax form for culture dispatch must be completed and faxed to the IMRL immediately following dispatch 01 4103473 Alternatively complete the Email form and send immediately following dispatch to imrl stjames ie The IMRL fax and email forms can be downloaded from the IMRL website at http www stjames ie Departments DepartmentsA Z I IMRL DepartmentOverview e Fax form for Culture dispatch e Email form for Culture dispatch IMRL User Manual Page 14 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Edition No 08 IMRL Doc No LP IMRL 0042 Author Margaret Fitzgibbon Date 13 04 15 Authorised By Lorraine Montgomery Date 13 04 15 Reissued By Date Only to be used if there are no modifications at review Tests Available and Turnaround Times Nucleic Acid Amplification Tests Detection of MTC and Rifampicin Resistance Genes Rapid detection of MTC and the detection of Rifampicin resistance associated mutations can be performed directly on clinical specimens This assay Cepheid GeneXpert can be performed daily Monday Friday Please contact the IMRL before dispatching the specimen for NAAT testing Requests for NAAT testing on smear negative specimens must be made through a Consultant Microbiologist in the Microbiology Department
14. ST JAMES S HOSPITAL LABMED DIRECTORATE Edition No 08 IMRL MRL De No LP IMRL 0042 Author Margaret Fitzgibbon Date 13 04 15 Authorised By Lorraine Montgomery Date 13 04 15 Reissued By Date Only to be used if there are no modifications at review Irish Mycobacteria Reference Laboratory St James s Hospital User Manual IMRL User Manual Page 1 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE THE IRISH MYCOBACTERIA REFERENCE LABORATORY 4 IMRE SERVICES coticecsvasscieauoticscivacasiasdalucstasezecasacovansctcageasaasstocssicsduseasetucoeivaionienvelsomeeae 4 555556 RE 5 SPECIMEN REQUEST FORMS 4 0 000000000000000000 00000 ys 5 CULTURE REQUEST 5 LABELLING SPECIMENS CULTURES 6 SPEGIMENS Y Aa ia uta aqa E E aaa kus h y h aan 6 CULTURES res reece terest Sul AT Gb asb NEES 6 SPECIMENS FOR MYCOBACTERIAL INVESTIGATION S 6 NUCLEIC ACID AMPLIFICATION TESTS a 6 SPECIMENS FOR CULTURE INVESTIGATION 7
15. ailable An interim report is issued with the final identification of the organism and susceptibility tests results until molecular typing is complete Typing results are considered the final report at the IMRL and are reported electronically Reporting of Unacceptable Urine and Sputa Specimens Urine specimens that do not fall into the approved categories will be documented and reported as Specimen not processed for TB culture and Urine is an inappropriate specimen for the diagnosis of pulmonary tuberculosis in an immunocompetent patient Please send sputum or discuss with laboratory Sputum specimens of poor quality either salivary or of minute proportions will not be processed These specimens will be documented and reported as Specimen not processed for TB culture and Saliva or insufficient sputum received IMRL User Manual Page 19 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Edition No 08 IMRL Doc No LP IMRL 0042 Author Margaret Fitzgibbon Date 13 04 15 Authorised By Lorraine Montgomery Date 13 04 15 Reissued By Date Only to be used if there are no modifications at review Core Hours The core laboratory hours are 8 am to 8 pm Monday to Friday but not weekends Christmas and New Year holidays Cultures are processed throughout the weekend in order to facilitate rapid turnaround of results Protocol for Urgent TB Microscopy Out of Hours Please Note Urgent microscopy
16. athology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E For the Attention of the I M R L St James Hospital ONLY TO BE OPENED IN A CL3 FACILITY Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E For the Attention of the I M R L St James Hospital ONLY TO BE OPENED IN A CL3 FACILITY Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 DX6000306 James Street 61E Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s
17. ccessive days Sputum The specimen should be Taken before the commencement of therapy Collected safely appropriate container with wide mouth to avoid contaminating outside Coughed from deep in the lungs not saliva An early morning specimen Procured and submitted on each of three consecutive days It should be noted that IMRL User Manual Page 8 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE e Three specimens yield gt 95 recovery but they should not be pooled e The patient should be instructed how to take specimen e Specimens should be taken in a dedicated room to avoid possible transmission of infectious agents e A good specimen should be between 2 and 5 ml e The patient should not clean teeth or use antiseptic mouthwash before specimen procurement Bronchoscopy and other Aspirated Fluids Specimens should be taken into in sterile screw capped containers without any additives Caps should be tightened firmly and the containers checked to ensure they are not leaking Specimens should be sent to the IMRL on the day they are procured Store the specimen at 4 C if a delay is unavoidable Pus As much pus as is possible should be collected into a plastic sterile container and the screw cap tightened firmly Swabs dipped in pus are rarely satisfactory and should be regarded as a last resort Specimens should be sent to the IMRL on the day they are procured Tissue Tissue is preferable to necrotic material o
18. cin 1 0 ug ml 4 0 ug ml Isoniazid 0 1 ug ml 0 4 ug ml Rifampicin 1 0 ug ml Ethambutol 5 0 ug ml Pyrazinamide 100 ug ml IMRL User Manual Page 16 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Detection of Isoniazid and Rifampicin Resistance Genes Rapid detection of isoniazid and rifampicin resistance genes can be performed on cultures referred to the IMRL This molecular assay is performed weekly on a limited basis Please contact the IMRL before dispatching the isolate Referral of Isolates for Susceptibility Testing Susceptibility testing of NTM is performed in the Scottish Mycobacteria Reference Laboratory SMRL by request There is a charge associated as the IMRL incurs a charge from the SMRL The turnaround time is a minimum of two weeks Please contact the IMRL to request or the SMRL if further information is required Susceptibility testing of resistant MTC isolates for 24 and 3 line susceptibility testing is performed in the SMRL and the PHE National Mycobacterium Reference Laboratory London There is a minimum turnaround time of two weeks Please contact the IMRL if further information is required Typing of MTC Isolates Molecular typing of all MTC isolates is performed in the IMRL The turnaround times for this service is 30 days However as typing is performed on a weekly basis urgent analysis can be performed e g outbreak situations or possible cases of laboratory cross contamination In these instances
19. dry ice has dissipated If ice is used the outside packaging or over pack shall be leak proof If carbon dioxide solid dry ice is used the packaging shall be designed IMRL User Manual Page 23 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE and constructed to permit the release of carbon dioxide gas to prevent a build up of pressure that could rupture the packaging s and the package the outer packaging or the over pack shall be marked Carbon dioxide solid or Dry ice b The primary receptacle and the secondary packaging shall maintain their integrity at the temperature of the refrigerant used as well as the temperatures and the pressures which could result if refrigeration were lost 10 When packages are placed in an over pack the package markings required by this packing instruction shall either be clearly visible or be reproduced on the outside of the over pack 11 Infectious substances assigned to UN No 3373 which are packed and packages which are marked in accordance with this packing instruction are not subject to any other requirement in ADR 12 Clear instructions on filling and closing such packages shall be provided by packaging manufacturers and subsequent distributors to the consignor or to the person who prepares the package e g patient to enable the package to be correctly prepared for carriage 13 Other dangerous goods shall not be packed in the same packaging as Class 6 2 infectious substances unless they
20. e transported in the same bag Transportation of samples to the laboratory must occur in a safe manner and comply with the appropriate regulations Packaging Instruction P650 Guidelines given below are for those institutions that the IMRL has agreed to provide a culture service for Acceptable Specimens The following specimens are acceptable for culture e Sputum e Specimens obtained at Bronchoscopy IMRL User Manual Page 7 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Aspirated fluids and pus Tissue Gastric aspiration Blood Bone marrow CSF Urine in certain circumstances See Below Unacceptable Specimens Poor quality sputum specimen s e g salivary specimens or specimens of minute quantities Faeces Tissue in fixative Urine except when the following is stated on the request form e A diagnosis of renal or miliary tuberculosis is suspected e Relevant clinical details are provided e g Sterile pyuria Haematuria e The patient is immunocompromised e The patient is under the care of a Nephrologist or Urologist e Following prior discussion with the laboratory director If a urine sample is received without mention of one of the above categories it will not be processed so we ask you to endeavour to have the form properly filled out An early morning MSU or CSU sample taken into a sterile plastic container should be procured and immediately submitted to the IMRL on each of three su
21. ed or separated to prevent contact between them d Absorbent material shall be placed between the primary receptacle s and the secondary packaging The absorbent material shall be in quantity sufficient to absorb the entire contents of the primary receptacle s so that any release of the liquid substance will not compromise the integrity of the cushioning material or of the outer packaging e The primary receptacle or the secondary packaging shall be capable of withstanding without leakage an internal pressure of 95 kPa 0 95 bar 8 For solid substances The primary receptacle s shall be siftproof b The secondary packaging shall be siftproof c If multiple fragile primary receptacles are placed in a single secondary packaging they shall be either individually wrapped or separated to prevent contact between them d If there is any doubt as to whether or not residual liquid may be present in the primary receptacle during carriage then a packaging suitable for liquids including absorbent materials shall be used 9 Refrigerated or frozen specimens Ice dry ice and liquid nitrogen a When dry ice or liquid nitrogen is used to keep specimens cold all applicable requirements of ADR shall be met When used ice or dry ice shall be placed outside the secondary packaging s or in the outer packaging or an over pack Interior supports shall be provided to secure the secondary packaging in the original position after the ice or
22. fy M tuberculosis complex within 21 days of specimen receipt and determine susceptibility within 30 days of specimen receipt Parrish et al 2011 Culture Referral Service Turnaround times for cultures are dependent on receipt of a pure culture containing sufficient mycobacteria for analysis The time interval between receipt of a culture and the issue of the final identification and first line sensitivity report varies greatly from 1 12 weeks depending on factors such as the nature of the culture medium used by the sending laboratory paucity of organisms in the culture the species of Mycobacteria and the presence or absence of contamination Identification Rapid molecular identification procedures can be applied directly to the culture submitted depending on the quality and quantity of the culture Identification to MTC level is carried out daily and identification of is performed weekly The presence of contaminating organisms e g GNB GPCs greatly affects the turnaround times of molecular techniques Susceptibility Tests Following receipt of cultures a new inoculum is prepared and when sufficient growth is obtained usually 4 5 days the susceptibility tests to the first line anti tubercle drugs Isoniazid Rifampicin Ethambutol and Pyrazinamide are performed Streptomycin is also tested These tests usually take between 4 13 days to complete but may take up to 21 days The following anti TB drugs are tested Streptomy
23. he ADR regulations 2009 allow for the transport of MTC by road under the category UN3373 Biological Substance Category Packing instructions P650 apply IMRL User Manual Page 12 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE e Each container primary container should be wrapped in enough absorbent material to contain the contents should it leak This should be placed in a sealed bag At the very minimum it should be placed in a plain plastic bag folded over e This bag should be placed in a plastic screw topped container secondary container that is then fitted into a cardboard box tertiary container e The Request form in a separate plastic bag accompanying the specimen should also be placed in the secondary container e Labels with the following information should be applied to the cardboard box 1 Sender s details 2 24hr emergency name and contact phone number 3 U N 3373 label Biological substance Category B 4 Destination address to read Irish Mycobacteria Reference Laboratory Central Pathology Laboratory St James s Hospital Dublin 8 5 DX6000306 James Street 61E Please also attach the following labels to the outside of the cardboard box See Appendix 2 for IMRL Labels for Transport DO NOT OPEN THIS BOX For the Attention of the I M R L St James Hospital ONLY TO BE OPENED IN THE ONLY TO BE OPENED IN A CL3 FACILITY TB LAB IN ST JAMES S HOSPITAL DO NOT OPEN TH
24. ltures must be labelled with the following information e Full name and at least one of the following MRN DOB or External laboratory number Specimens for Mycobacterial Investigations Nucleic Acid Amplification Tests To be performed to a sufficiently high standard NAA tests require the proper molecular facilities to be available in addition to the appropriate expertise and experience to interpret results These tests are neither 100 sensitive nor 100 specific The appropriate number of specimens to test with NAA will vary depending on the clinical situation the prevalence of TB the prevalence of NTM and laboratory proficiency Specific algorithms are available and need to be employed for proper interpretation of results While there are publications regarding the use of NAA methodologies on non respiratory specimens caution is still required It is generally recommended that these tests be carried out in reference facilities With a worldwide increase in MDR TB amplification tests have a potentially important role to play in containment of resistant disease The British Thoracic Society provides guidelines on when these tests should be considered Of particular importance at this stage is a test for IMRL User Manual Page 6 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Rifampicin resistance as a marker for MDR TB The GeneXpert and HAIN systems that are in use currently both have the potential capability to detect Rifampicin resis
25. mber MRN e Date of Birth DOB e Sex e Site of infection e Clinical details Essential if Non tuberculous Mycobacteria NTM are suspected The consultant microbiologist in the client laboratory will be unless otherwise agreed the name on the IMRL report Microbiology will be unless otherwise agreed the ward name on the IMRL report Culture Request Form Cultures that are positive for AFB originate from the Microbiology departments in the client hospital Laboratory numbers should be assigned to the cultures before they are forwarded to the IMRL This number will be quoted on all future correspondence from the IMRL The request form should be filled out in legible writing and must contain this minimum set of information e Hospital name e Full Patient name e Patients address non essential but helpful as patients are transferred between hospitals e Medical Record Number MRN IMRL User Manual Page 5 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE e Date of Birth e Sex The IMRL Culture Request Form can be downloaded from the IMRL website at http www stjames ie Departments DepartmentsA Z I IMRL DepartmentOverview e IMRL Culture Request Form Labelling of Specimens Cultures Specimens The specimen must contain at least two patient identifiers that is Name plus DOB or MRN in order to be processed Specimens not containing at least 2 patient identifiers will be rejected Cultures All cu
26. med on smear negative samples upon request by Consultant Microbiologist e Species identification of mycobacteria using molecular techniques e Susceptibility testing of M tuberculosis complex to standard anti mycobacterial drugs e Rapid detection of MTC and resistance to both Rifampicin and Isoniazid from cultured isolates e Assistance with isolation of mycobacteria in difficult cases e Molecular typing and comparison of M tuberculosis complex strains e Advice to clinicians and laboratories in relation to the diagnosis treatment and infection control of tuberculosis Referral of resistant M tuberculosis complex isolates for 2 and 3 line drug susceptibility testing e Referral of NTM isolates for drug susceptibility testing IMRL User Manual Page 4 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Request Forms Specimen Request Forms Specimens sent to the IMRL must originate from the Microbiology Pathology departments in the client hospital Hospitals may use their own forms to accompany the samples Laboratory numbers should be assigned to the forms and samples before they are forwarded to the IMRL This number will be quoted on all future correspondence from the IMRL A request form in legible writing must accompany samples and it should contain this minimum set of information e Hospital name e Full name e Patient s address non essential but helpful as patients do switch hospitals e Medical Record Nu
27. oseph Keane 01 410 3920 Advice on scientific matters can be obtained from Dr Margaret Fitzgibbon Ms Philomena Raftery Ms Lorraine Montgomery Postal Address Irish Mycobacteria Reference Laboratory Microbiology Department LabMed Directorate St James s Hospital Dublin 8 IMRL User Manual Page 21 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Appendix 1 Packaging Instruction P650 This packing instruction applies to UN No 3373 1 The packaging shall be of good quality strong enough to withstand the shocks and loadings normally encountered during carriage including transshipment between vehicles or containers and between vehicles or containers and warehouses as well as any removal from a pallet or over pack for subsequent manual or mechanical handling Packaging s shall be constructed and closed to prevent any loss of contents that might be caused under normal conditions of carriage by vibration or by changes in temperature humidity or pressure 2 The packaging shall consist of at least three components a a primary receptacle b a secondary packaging and c An outer packaging of which either the secondary or the outer packaging shall be rigid 3 Primary receptacles shall be packed in secondary packaging in such a way that under normal conditions of carriage they cannot break be punctured or leak their contents into the secondary packaging Secondary packaging shall be secured in outer packaging
28. peated first isolated MTC Note Only one ID SENS is performed per patient Isolates from differing sites are typed Following typing if a different strain is isolated a full sensitivity profile will be performed on that isolate If a patient remains culture positive following 3 months treatment or if clinicians query non compliance or developing resistance identification and susceptibility testing is performed IMRL User Manual Page 10 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Culture Requirements In order to minimise turnaround times we are requesting that a minimum of 1 2 mls of positive liquid culture or an LJ slope be sent for examination Liquid culture should be transferred into a sterile plastic container Due to safety considerations LJ slopes received in thin walled glass containers will not be processed in this case subculture from the LJ slope into an eppendorf containing Middlebrook 7H9 media In the CAMLIC systems there tends to be large amounts of bacilli present when there are flagged positive These tend to clump at the bottom of the tube or vial We have found that if this sediment can be aspirated and transferred into a sterile plastic container that we can do rapid molecular testing on the aliquot sent to us directly and we seldom have to wait until a subculture has grown to do initial identification tests With the exception of LJ slopes glass containers should not be used The lid should be sealed
29. r pus as the latter contain free fatty acids that are toxic to Mycobacteria sp Sterile plastic universal containers without additives fixatives are suitable for the specimen If the specimen is unlikely to reach the IMRL within 24 hours a volume of sterile saline sufficient to cover the tissue should be added to the container Most histological fixing solutions are toxic to Mycobacteria sp Specimens procured at post mortem should be transferred immediately into the container to avoid potential exposure to Formalin vapour at the time of autopsy Specimens should be sent to the IMRL on the day they are procured Blood Blood for mycobacterial culture should be inoculated directly into a Bactec MycoF Lytic blood culture bottle Add 1 5 of blood to the bottles using an aseptic technique Specimens should be sent to the IMRL on the day they are procured The microbiology department in the client hospital should supply the culture bottles to the ward An external microbiology laboratory can get the bottles from the IMRL following an appropriate request A small supply can be forwarded IMRL User Manual Page 9 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Bone Marrow The volume of bone marrow obtained determines how the specimen should be collected Specimens of less than 1 0 ml should be taken into a plastic sterile universal container Specimens of greater than 1 0 ml should be inoculated directly into a Bactec MycoF Lytic blood cultu
30. re bottle Specimens should be forwarded to the IMRL immediately If microscopy is required the smears should be prepared when the sample is obtained and sent along with the culture material Protocol for Processing Multiple Positive Specimens from the same Patient Occasionally the Irish Mycobacteria Reference Laboratory IMRL receives multiple specimens from a patient who is smear and or culture positive This protocol outlines the IMRL policy to deal with such situations Processing more than 3 microscopy positive specimens from patients can lead to an increase in the incidences of cross contamination in a laboratory Smear Positive Samples of Mycobacterium tuberculosis complex MTC Identification amp Once 3 specimens are culture 1 sample cultured monthly If culture positive after 3 Susceptibility positive further specimens are thereafter months or clinicians query Testing performed on cultured monthly thereafter Known MDR TB cases are non compliance developing first isolated MTC cultured once weekly drug resistance thereafter Identification amp Susceptibility Testing is repeated Smear Negative Culture Positive Samples of MTC Identification amp Susceptibility Testing performed on 3 specimens are culture If culture positive after 3 months or positive further specimens clinicians query non compliance are developing drug resistance ultured monthly thereafter Identification amp Susceptibility Testing is re
31. tance HAIN also detects Isoniazid resistance and should be considered in certain circumstances The following requirements must be met when a NAAT test is requested from an external source eg laboratory and or clinical staff Specimen Requirements Sputum BAL minimum volume of ml Gastric washings minimum volume of 1 ml CSF body fluids eg pleural fluid preferably 0 5 ml should be received If lower volumes are received this will greatly affect the sensitivity of the assay Blood minimum volume of 1 ml Lymph node and tissue specimens bone marrow abscess contents aspirated pus as much specimen as possible Urine minimum volume of 1 ml Specimens for Culture Investigation Successful isolation of mycobacteria is greatly affected by delays between specimen procurement and specimen processing in the laboratory This is especially so if the specimen is from a non sterile site e g sputa bronchoscopy specimens and urine Consequently when a specimen is procured it must be sent to the laboratory immediately Batching of specimens is not recommended Should a delay be unavoidable e g weekends specimens should be refrigerated until transported Specimens must be obtained in a manner that has due regard to the safety of the staff who will handle them when they arrive in the laboratory This implies that containers should be robust checked for leaks and not contaminated on the outer surfaces Forms and specimens should not b
32. ue a final report when received from the SMRL 2 amp 3 line susceptibility testing for resistant MTC isolates where applicable 3 M tuberculosis complex typing An interim report is issued with the final identification of the organism and susceptibility tests results until molecular typing is complete Typing results are considered the final report at the IMRL Typing results are reported electronically through CIDR to individual Public Health departments Currently group typing reports for each institution are issued by the IMRL on a yearly basis Microscopy The First Smear Positive result for a patient will be phoned immediately by our Medical staff to the contact number supplied by the client laboratory Our staff will record details of this contact Negative results will not be phoned IMRL User Manual Page 18 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Culture The First Culture Positive specimen from a patient will be phoned immediately to the contact number supplied by the client laboratory Negative results will not be phoned Identification and Susceptibility The Identification of a patients First Isolate will be phoned immediately Susceptibility test results will be phoned immediately Our medical staff will record details of each contact Hard Copy Reports Hard copy reports of microscopy culture identification and susceptibility will be sent to the requesting laboratory as soon as they are av
33. with parafilm IMRL User Manual Page 11 of 28 ST JAMES S HOSPITAL LABMED DIRECTORATE Packing and Transporting of Infectious Substances Packing and Transporting of Specimens New regulations have come into force which require specimens to be packaged under U N guidelines and transported using a courier service Specimens of any kind can no longer be sent by post A brief description of the requirements for both packaging and dispatch are outlined below for the complete version see Appendix 1 e When a specimen is to be dispatched to any laboratory inside or outside of Ireland it must be in a suitable container These include micro tubes bijou bottles and universal containers Parafilm should be used to seal the tops of the containers e Each container should be in a sealed plastic bag which or may not have a form attached e All the specimens can then be placed into a single secondary container usually plastic which is then placed in a tertiary container e The forms accompanying the specimens if there are not attached to the specimens can be placed in a single plastic bag and put in the secondary container The tertiary container should bear Sender s details U N 3373 label stating that the box contains Diagnostic specimens 24hr emergency name and contact phone number of the sender Destination address Any other information required by the courier service Packing and Transporting of Cultures Changes in t
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