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User Manual - ssglogic.com

1. Magazine Books City Customer Ciy Customer Hame Customer Name CusCode Se City Customer Name BillNo Bil Date Payment Status Pending Balance Net_Amount b Customer City Customer Name 3 1307 2011 3 500 00 3 528 00 M MagazineBook Mame Credit Amount Number oF Copies Return Date T E S S SAVE Button 3 Click on SAVE button Then it displays as Before saving data conform the data you entered is right then click on Ok else Click on Cancel BOOKBILLING Before saving data confirm the data you entered is right then click on ok else click on cancel Cancel 4 Click on Ok button Displays as Stock Returned Successfully Stock Returned Successfully 5 Click on Ok button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 48 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 Select City and Customer Name E BOOK BILLING Stock Return By Customer COMPANY NAME Stock Return By Customer Books Customer Hame Customer Mame CusCode City Customer Name Bill No Bill Date Payment Status Pending Balance Net_Amount Customer City 13 07 2011 3 000 00 3 528 00 Magaziner Book Mame Credit Amount Number oF Copies Return Date In pending Balance Rs 500 is deducted SAVE AND PRINT Button 7 Select City and Customer
2. COMPANY DETAILS Monthly Bill Se Customer City Fo po Penra eer O vw cear CLEAR Button 2 Clear on CLEAR button to clear the fields on the screen VIEW Button 3 Select Customer City Customer Name Month and Year 4 Click on VIEW button then it displays as following Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 61 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com BOOK BILLING Bill Report ol oe G Fo a aie Main Report Phi Mo Address of the company Date 7 15 2011 his Customer Hame City Customer City Magazine Mame 07 14 2011 pj 450 00 2 00 3150 00 Magazine Mame 07 07 2011 450 00 2 00 450 00 Total No of Copies 8 Total 3600 00 72 00 Paid and Credit Amount 3 520 00 Net Total Amount p00 Last Month Balance D Rounded To Nearest Rupee Rupees Zero Only Mote DD and M O Should Be In Favour of For Company Mame Company Mame PRINT Button 5 Select Customer City Customer Name Month and Year then click on print button to print the bill through the printer PRINT ALL Button 6 Select Month and Year then click on PRINT ALL button Displays the entire customer bills in the month and year selected Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 User Manual for the Software Product Book
3. Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 19 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 3 3 Stock Master 1 In the main page Click on Record menu AIt D a list is displayed From the sub group Purchase Cycle select Stock Master it displays as following 2 Shortcut key for Stock Master is Alt K BOOK BILLING Stock Master x COMPANY NAME Stock Master tem Code Unit Price tem Name Batch Mo tem Type Manufacturer Unit of Measurement supplier Reorder Quantity MRF Consumption per month Exp Date Mandatory fields are Item Code Item Name Item Type and Unit of Measurement Unit Price and MRP Enter details as following 3 Item Code This is inserted as the code of the Item 4 Item Name This inserts the name of the Item 5 Item Type In this classification of items are done This is a drop down list and retrieves the information from Stock Classification If there is no data stored in Stock Classification then it doesn t display items in drop down list 6 Unit of Measurement Stock can be measured in different formats as Gm Kg Lt MI Number and so on 7 Quantity Quantity is updated if the stock is activated 8 Reorder Quantity Minimum Quantity of stock required to survive before delivery of the same 9 Consumption per month This describes for one month how much quantit
4. 6 Click on OK button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 34 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com EDIT Button 7 Click on EDIT button A pointer symbol is displayed at Tax Code 8 Click at that pointer a drop down list appears 9 Select Tax Name all details is displayed 10 Modify them and Click on SAVE button Displays as Value is updated me xi Value is updated Click on OK button ACTIVATE Button 11 Enter all details of Tax 12 Click on SAVE button 13 Click on EDIT button to modify if requires 14 Select Tax Name 15 Click on ACTIVATE button after modification and editing is done NOTE If Tax Code exists and if we activate latest code then the previous tax code will be deactivated If the modification is required go through Edit mode before activation After activation the TAX value cannot be modified edited If Tax value is modified after the activation then it displays an error message box as Activated Tax Value Not able to change xj Activated Tax Value Mot able change JK Click on OK button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 35 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 4 5 Supply
5. 36145 or 91 80 23339502 59 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 5 Vendor Statement 1 Click on Reports menu or AIt R a list is displayed from there select Vendor Statement it displays as following J BOOK BILLING Vendor Statement x 2 If the vendor name is to select then double click in the vendor name field and Supplier Lookup is displayed BOOK BILLING Supplier Lookup x Type here to search vendor code vendor name d 5 01 Supplier Mame COE aa ee 3 Select a Supplier then click on SELECT button 4 The vendor name will be displayed in the vendor name field at the vendor statement 5 Select From and To dates then click on GET REPORT button Vendor Report is displayed ES ni IOK BILLING endor report a oe ee ee E E Main Report COMPANY NAME Statement for Date 14 07 2011 Supplier Name Hill Mo Bill Date Amount VAT Total Chy Mo Chy Date l 1307 2011 125 135 138 7 123 00 15 00 T38 00 Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 60 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 6 Monthly Bill 1 Click on Reports menu or Alt R a list is displayed from there select Monthly Bill it will display as following BOOK BILLING Monthly Bill 0 x
6. 98451 36145 or 91 80 23339502 36 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com SAVE Button 14 Click on SAVE button to save the record inserted To add new records in the grid view 15 Select Customer City Customer Name and Bill No to display the details of supply information 16 Modify edit values before raising the invoice 17 Click on SAVE button NOTE If invoice is raised then editing of record is not possible DISPLAY Button 18 Click on DISPLAY button 19 Select Customer City Customer Name and Bill No to display the details of supply information Note In the display mode records cannot be added CLEAR Button 20 Click on CLEAR button to clear the screen Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 37 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 4 6 Sales Invoice 1 In the main page Click on Record menu AIt D a list is displayed From the sub group of Sales Cycle select Sales Invoice it is displayed as following COMPANY NAME Sales iaee C _ Shortcut Key for Sales Invoice is Alt V 2 Enter the following details City Select City of the Customer Customer Select Customer from the list Executive Name Select or enter Executive Name Invoice Date Ente
7. Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 7 Bill Report 1 Click on Reports menu or AIt R a list is displayed from there select Bill Report it displays as 4 BOOK BILLING Bill Report X following Sales Bill 2 Select From and To dates 3 Select Sales Bill 4 Click on GET REPORT button then Sales Report is displayed E BOOK BILLING Sales Report COMPANY NAME Sales Report From Date 1370772011 To Date 1440772011 E Name Inv Number Inv Date Total Status Paid Amount gt ee Lee 13 07 2011 3 360 00 457 00 Close the report Bill Report is displayed Magazine 1 Select From and To dates 2 Select Magazine 3 Click on GET REPORT button Sales Report for Magazine is displayed Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 63 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com BOOK BILLING Sales Report For Magazine COMPANY NAME Sales Report For Magazine From Date 12 07 2011 To Date 14 07 2011 Si City Name Inv Number Inv Date Total Status Paid Amount eme E 13 07 2011 3528 00 Pad oo 3528 00 4 Close the report Bill Report is displayed Purchase Bill 1 Select From and To dates 2 Select Purchase Bill 3 Click on GET REPORT button Purchase Bill Report is displayed pas wwni wR Mai
8. Wizard Brovese bo the destination folder Le J a Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 6 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com ie Book_Billing InstallShield Wizard Ready to Install the Program The wizard is ready to begin installation Click Install to begin the installation IF you wank to review or change any of your installation settings click Back Click Cancel to exit the wizard InstallShield lt Back E Cancel 12 Click on Install button to begin installation process then wait until installation process completes 13 Click on Finish button i Book_ Billing InstallShield Wizard InstallShield Wizard Completed The InstallShield Wizard has successfully installed Book Billing Click Finish to exit the wizard Back i ante Installation is completed Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 2 Operation Sequence Below is a shortcut icon which is created on desktop BOOK BILLING To open the software double click on this icon In this software there are two cycles such as Purchase Cycle and Sales Cycle Purchase Cycle This cycle des
9. records of supplier are not present click on Find button it displays as No records found Click on OK button CLEAR Button 19 Click on CLEAR button to clear the screen Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 18 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 3 2 Stock Classification 1 In the main page Click on Record menu Alt D a list is displayed From the sub group of Purchase Cycle select Stock Classification then it is displayed as following 2 Shortcut key for Stock Classification is Alt C 4 BOOK BILLING Stock Classification i B x To add new Item Type 1 Enter new Item Type field in the text box SAVE Button 2 Click on SAVE button to save the record Then a message box displays as Record is added successfully 3 Click on OK button NOTE This Item Type reflects in Stock Master i e these item types are chosen in stock Master in drop down list 4 To modify the saved item click on pointer of drop down which displays a list of saved Item types 5 Select the Item Type to be modified 6 Change the modifications in the text box of Item Type 7 Click on SAVE button to save the record It displays a message box as Item_Type is updated successfully 8 Click on OK button CLEAR Button 9 Click on CLEAR button to clear all the fields on the screen
10. the main page Click on Record menu Alt D from the list select the sub group as Purchase Cycle select Stock Returns by Customer BOOK BILLING Stock Return By Customer COMPANY NAME Stock Return By Customer o Magazine customer eco TT Customer Name Bill_No Bill Date Payment Status Pending Balance Net_Amount i Magaziner Book Mame Credit Amount Number oF Copies Return Date o a rr rr ee save __ospcay cear _save ann prir Shortcut key for Stock Returns by customer is Alt N 2 Enter the following details Radio Button Click on Magazine or Books NOTE If Magazine is selected then it will display details of Magazines otherwise it will display Book details Select Magazine City Select City of the customer Customer Name Select name of the customer Pending and part paid pending balances are displayed To return the books or magazine enter as following Magazine Book Name item names are displayed Select a name of the item Credit Amount Enter the Amount to be credited Number of Copies Enter number of copies to be returned Return Date Enter the stock return date Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 47 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 600K BILLING Stock Return By Customer B Joj x COMPANY NAME Stock Return By Customer
11. there select Executive Directory it displays Executive details as following J BOOK BILLING Executive Directory COMPANY DETAILS Executive Directory Employee Name Address City Mobile Email m 2 Click on PRINT button it displays a report of Executive details which can be printed COMPANY DETAILS Executive Directory E Code Executive Name Address City Zone Exe Code Exe Name Exe Address Exe City Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 70 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 13 Ledger 1 Click on Reports menu or AIt R a list is displayed from there select Ledger it displays Ledger as following 101 x1 Customer City ka 2 Select Customer City and Customer Name then it display the ledger Report In the ledger each month details are displayed in each page and summary of all months are displayed in the last page a BOOK BILLING Ledger Report w eS Fs hom i ih M Main Report COMPANY NAME Financial Year 01 042011 3103 2012 Date of Printing 01 08 2011 CUSTOMER CITY HAME CUE NAME Deposit Rs 0 00 Year Starting Pending Balance ADDRESS OF AGENT CUS ADDRESS Date Magazine Name No of Bill N Bill Amount Return Received Receipt eH Remarks a ene Amount a E 077072011 SWATHI 19 60 of ooo In this page one month details are di
12. to the InstallShield Wizard for Book_Billing The InstallShield R Wizard will install Book_Billing on your computer To continue click Next WARNING This program is protected by copyright law and international treaties Back Cancel 3 Click on NEXT button License agreement is displayed Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com i a Book Billing InstallShield Wizard License Agreement Please read the Following license agreement carefully SSGINDIA Software End User License The BOOK BILLING software contained herein is licensed in accordance with the following terms and conditions Ifyou do not agree to these terms and conditions select NO below and this installation will terminate Ifyou agree to these tarma and conditians select YES below and the installation will continue LICENSE SSGINGIA grants you a non exclusive non transferable licanse ta use the anclosed BOOKE BILLING software for a trial Usage of 30 contacts and three users solely for your own Internal needs on the computar on which this Installation Is pE imetalaiiehd 4 Select I accept the terms in the license agreement in order to proceed Click on the NEXT button 5 Enter User Name and Organization Click on NEXT button Customer I
13. 12 Click on Clear button then it clears the screen Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 50 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 5 Others In the main page Click on Record menu Alt D a list is displayed from the sub group of Others GOOK BILLING Help Exit Record Reports Tools Login Purchase Cycle Sales Cycle Company Details Upload Company Logo Year Start Operation Year End Operation Year End Values 5 1 Company Details Select Company Details Refer to page no 10 5 2 UpLoad Company Image 1 In the main page Click on Record menu Alt D a list is displayed from the sub group of Others Select Upload Company Image it is displayed as following 600K BILLING Upload Company Image IOl x 2 Click on browse button and select the path of the image and then click on SAVE button Displays message box as Image saved successfully BOOKBILLING X Image saved successfully 3 Click on OK button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 51 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 5 3 Year Start operation 1 In the main page Click on Record menu Alt D a list is displayed From the sub group of O
14. COMPANY NAME Supply Description Enter select Magazine Publication Frequency E 5 ISSN ISBN Enter ISSN International Standard Serial Number ISBN International Standard Book Number NOTE ISSN ISBN may be of 10 or 13 characters SAVE Button 6 Click on SAVE button It would Display Magazine Record Inserted successfully 7 Click on OK button to confirm 8 Click on the pointer at Magazine Name then it displays a list of magazine names 9 Select Magazine Name from the list Modify values Click on SAVE button Message box is displayed as Record Updated Successfully NOTE Magazine Name cannot be updated Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 30 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com DELETE Button 1 Click on the pointer at Magazine Name then it displays a list of magazine names 2 Select Magazine Name from the list 3 Click on DELETE button It Displays Record Deleted Successfully BOOKBILLING x Record deleted successfully CLEAR Button Click on CLEAR button then clears the screen Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 31 1 In the main page Click on Record menu Alt D a list is displayed From the sub group of Sales User Manual for the Software Product Book Billing Install
15. DD Cheque Debit Credit Card M O and Bank Payment Details Enter details of payment Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 41 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com Paid Date Click in the field of paid date calendar will display the date Now select date of the payment SAVE Button Click on SAVE button it displays message box as Payment information is stored EE 8 lt i Payment information is stored Click on OK button Payment receipt is displayed PS BOOK BILLING Payment Receipt wb Se Te a a a Phone Na 14 RECEIPT Company Name Date 13 07 2011 Address of the Company RECEMED with thanks from Miss Sir Customer Name Place Customer City The sum of Rupees Eighty Eight Oniy By Cash Bank Ra 66 00 FOR COMPANY NAME This receipt can be printed or saved Close the receipt Sales payment receipt form is displayed In this Rs 88 are deducted from the Balance amount and Payment Status becomes Part Paid Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 42 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com E BOOK BILLING Sales Payment Receipt Joj x Customer City Customer Mame Cust City Customer Nai Invoic
16. ING Registration Register Ower Internet In the registration form the fields which are with symbol is mandatory and Internet connection should be activated 10 Enter the details provided in the mail and enter other all mandatory fields 11 Click on Register Over Internet button 12 The mandatory fields are checked through internet by license service of ssgindia and then it will register the Computer ID where product is installed Displays a message box as You have registered successfully Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 76 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 9 2 Product Deactivation If the user is not satisfied the product can be deactivated through this step Other reasons please see below 1 Click on Help menu or Alt H then a list is displayed from there select Product Deactivation 2 There are two ways to deactivate the software Case 1 gt If the user wants to install the same software with the same activation code in another machine then deactivate the product by clicking on Product deactivation At this moment Internet should be on gt The license service of ssgindia will check the Computer ID and match with the Activation Number if it is matched then deactivation is possible Case 2 gt If the system is crashed or corrupted or Virus infected
17. Information 1 In the main page Click on Record menu AIt D a list is displayed From the sub group of Sales Cycle select Supply Information it is displayed as following E BOOK BILLING Supply Information Ioj xj f Issue Date Magazine Name Jurre Ob Discount Amount Copies o a SAWE CLEAR DISPLAY Shortcut Key for Supply Information is Alt Y Mandatory fields are Customer City Customer Name Bill No Bill Date Issue Date Magazine Name and Rate Enter values as following 2 Customer City Select City of the Customer 3 Customer Name Select name of the customer 4 Bill Date Enter Bill date from the calendar clicking on C i e and select date of the bill Bill No Bill number is auto generated as Bill Date is selected Pending Balance Pending balance of item is displayed Deposit Deposit of customer is displayed from Customer Master 5 Issue Date Click in the issue date as per calendar displays Select date from the calendar 6 Magazine Name Click on pointer of Magazine Name then select magazine from list 7 Rate Enter rate of magazine in Rupees 8 No of Copies Enter number of copies to be supplied 9 Discount Enter discount given on the magazine NOTE From the second row it will calculate discount value as inserted in first row but there is provision to change discount if necessary Amount Click on Amount it will be calculated Support Contact sabya ssgindia com or Call 91
18. Name 8 Enter values for magazine Book Name Credit Amount Number of copies and return date 9 Clicks on save and print then it saves and prints Credit Note as following 4 500k BILLING Credit Note we Ste 4d OW Oe OO Company Name Date 13 07 2011 Address of the company CREDIT NOTE Name Customer Hame Place Customer City We credited to your account by Rs 500 forthe Magazine Name 2 unsold copies for the month of as per your letter Note After Commission For Company Mame Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 49 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com DISPLAY Button 10 Select City and Customer Name 11 Click on Display button Displays pending part paid paid bills of the customer If the customer cleared the amount to be paid then it display payment status as paid and zero pending balance 4 BOOK BILLING Stock Return By Customer el COMPANY NAME Stock Return By Customer amp Magazine Books City usame Ci Customer Hame Customer Hame CusCode s City Customer Name BilNo Bill Date Payment Status Pending Balance Net Amount gt CSE Customer Name 3 1307 2011 Pad oo 3528 00 of fio RA Magazine Book Name Credit Amount Number oF Copies Return Date o a rr ee eee save ECR am save moment CLEAR Button
19. SG Software Systems Pvt Ltd www ssgindia com Ex TS or 12 or TS 12 4 Supplier Name Enter Company or Supplier Name 5 Address Enter address of the company or Supplier 6 City Enter the city name where company is situated or where the Supplier stays 7 Pin Code Enter the pin code of the city where company is situated 8 Phone Enter land line number of company or Supplier 9 Mobile Enter mobile number of the company or Supplier 10 Contact Person In the company to whom we must contact that person name or Supplier name 11 Fax Enter the Fax number of company or Supplier 12 TIN Enter the Tin number of company or Supplier 13 Email Enter email id of the company or Supplier SAVE Button 14 Click on SAVE button to save record then it displays message box as Record Added Successfully BOOKBILLING E x Record Added Successfully FIND Button 15 Click on FIND button it will display the records which are existing in Vendor Lookup table as below 4 BOOK BILLING Supplier Lookup vendor code Vendor mame S 90 Supplier Mame SELECT 16 Type vendor code or vendor name in the search space provided to search for particular supplier 17 Select Supplier record to be modified and click on SELECT button 18 Change the details in the field and click on SAVE button to save the record Then a message box displays as the Record is updated successfully When the software is installed or when the
20. Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 52 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 3 Click on SAVE button to save the record BOOKBILLING x Record saved successfully Displays as Record saved successfully 4 Click on OK button DISPLAY Button 5 Select Customer City and Customer Name then click on Display button 6 Display the saved records of the initial pending quantities CLEAR Button 7 Click on Clear button to clear the screen 5 4 Year End Operation 1 In the main page Click on Record menu Alt D a list is displayed from the sub group of Others Select Year End Operation 2 In this Select Year End Operation receivables and payables or Payments will be provided at the end of financial year in Excel Work Sheet So this financial data can be imported to the financial accounting software 5 5 Year End Values 1 In the main page Click on Record menu Alt D a list is displayed from the sub group of Others Select Year End Values 2 Year End Values are those as on year end the pending balance for book and magazine are again stored into pending balance Book history pending balance of magazine history So that next year ledger can be entered Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 53 User Manual for the Software Product Book Bi
21. Tools Login Help Exit Purchase Cycle Sales Representative Master Alt A Others Supply Description OIt 1 Customer Master Alt m Tax Master Alts Supply Information Alt Y Sales Invoice Alt Sales Payment Receipt Fz Supply Payment Receipt F4 Stock Return by Customer Alk In this operation order is received from customer through sales representative There is a Sales Representative Master Alt A There should be Customer Master Alt M To supply there should be description about of the stock These details are available in Supply Description Alt I If tax is applied for products in stock then tax details should be recorded this should be entered in Tax Master Alt X The information about of the supply should be recorded Details should be entered in Supply Information Alt Y Invoice should be raised for the customer for selling the product The record of invoice should be entered in Sales Invoice Alt V The details of Product sale Receipt is entered in Sales Payment Receipt F2 When the product is supplied to the customer then receipt is generated to maintain all the details about the supply Supply Payment Receipt F4 is created If Customer returns the Stock then the details should be entered in Stock Return AIt N Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Lt
22. User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com Book Billing version 1 7 User Manual Version 1 2 Created by Mahajabeen Banu Date 25 05 11 Reviewed by 26 08 11 Approved by Sabyasachi Gupta a Contact 91 98451 36145 or 91 80 23339502 or 91 80 23330913 Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com Book Billing Topic Description Installation Sequence Operation Sequence Purchase Cycle i 3 1 Supplier Maste 3 3 Stock Master r 17 3 2 Stock Classification 19 O 3 4 GRN Goods Receipt 27 0 3 5 Purchase Bill Payment 4 Sales Cycle 4 1 Sales Representative Master 4 2 Supply Description 3 5 Others 5 1 Company Details 5 5 2 Upload Company Logo 5 5 3 Year Start Operation 52 5 3 4 Year End Operation 5 5 5 Year End Values 1 1 6 1 Stock Report 5 5 6 2 Stock Entry Report 56 6 3 Stock Exit Report Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 4 Customer Purchase Report aa 6 5 Vendor Statement 6 6 Monthly Bill a 6 7 Bill Report 6 8
23. VAT Calculation 6 9 View Pending Bills e 0 30 Days e 31 60 Days e61 90 Days 7 1 oe Ean O Year tana S Z 7 2 Reset Bill No C No 8 1 Login 8 2 Logout 8 3 Change Password 9 1 Product Activation meoo 9 2 Product Deactivation 9 3 About Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 1 Installation Sequence Book_ Billing is installable and a single executable file Xsetup exe where X represents the major version number of Book_Billing Book_Billing 1 2 exe Pre Requisite One of the following versions is required with 32 bit or 64 bit in any of these operating systems Windows 7 Windows XP Windows Vista Windows Server 2003 and Windows Server 2008 Preferable Drive To avoid any issues on C drive such as Access Denied It is recommended to install on D drive if available Installation step by step 1 Right click on setup exe file and select run as administrator 2 Displays Install Shield Wizard as following ia Book_Billing InstallShield Wizard E o x Welcome to the InstallShield Wizard for Book_Billing Book Billing Setup is preparing the InstallShield Wizard which will guide you through the program setup process Please wait j Book _Billing InstallShield Wizard E Welcome
24. VAT Calculation it is displayed as following BOOK BILLING YAT Calculation Select Month and Year VAT Detail VAT Payable 2 Select Month and Year then click on GET TOTAL button then VAT Detail is calculated and displayed Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 66 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 9 View Pending Bills 1 Click on Reports menu or AIt R a list is displayed from there select View Pending Bills a sub list is displayed as following WEST SS l oos F 31 60 days F 61 90 days FF 2 Select 0 30 Days F5 If any pending or part paid payment exist then it displays as below E 600K BILLING Pending Bills for 0 30 days COMPANY NAME Pending Bills for 0 30 days Magazines Lot E HNo Bi Date Payment Staus Balance Amount inwice Amount ip Cusbomes Mame i LS C Books Leokilp Gite pee ce Date Pemeri Si Balance Amount oo Damsa eaman 2 fianna foio e aso E E E a A E If Pending and part paid records doesn t exist then it displays as No records found BOOKBILLING No Pending Bills are Found For Books and Magazines 3 Click on OK button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 67 User Manual for the Software Product Book Billing Installation A Product of SSG Sof
25. act sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 12 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com Create User Form BOOK BILLING Create User User Hame Password 14 Enter User Name and Password 15 Click on Submit button Displays message box as User Created Successfully BOOKBILLING Xx User Created Successfully 16 Click OK button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 13 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com Enter the main page which is displayed as following Weteortie a OCR BILLING te i ee a qa lI Pur il Hiri DA PE CERAN HEFE HTA ee In the main page operation sequence of a company can be viewed In this page menu items are Records Reports Tools Login Help and Exit Shortcut keys for menu Record Alt D Reports Alt R Tools Alt T Login Alt L Help Alt H Exit Alt X From execution hereafter Trail Version Purchased version starts Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 14 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com Login Click on Login menu or Alt L and select Logi
26. assword is changed Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 9 Help 1 Click on Help menu or Alt H a list is displayed as following Help Product Activation Product Deactivation About 2 Select Product Activation 9 1 Product Activation 3 Product activation can be done when the user downloads the software and it s User Guide from www ssgindia com 4 Install the Software with the help of User Guide This is shareware product of an evaluation period of 7 days this is given to understand the software 5 If the user gets interest in this product then s he should have to purchase the product 6 After buying the product mail will be sent to the mail id provided by the user at the time of purchasing the product 7 The mail contains Owner name No Of users and Activation Number By this details user can activate the product To activate the Software 8 Open the software by double clicking on the icon at the desktop Trial Version is displayed 9 Click on REGISTER button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 75 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com Display Registration form as below BOOK BILL
27. ation A Product of SSG Software Systems Pvt Ltd www ssgindia com 4 3 Customer Master Cycle select Customer Master it is displayed as following COMP ANT MAME Customer Mester Shortcut key for Supplier master is Alt M Mandatory fields are City Customer Code Customer Name and Address Enter all details of customer as following 2 3 9 City Enter city of the customer Customer Code Enter code of the customer Customer Name Enter Name of the Customer Address Enter Address of the Customer Pin Code Enter Pin Code of the city TIN Enter TIN number of the company or customer Phone Enter Phone Number of the company or customer Fax Enter FAX number of the company 10 Contact Person Enter name of the Contact Person 11 Mobile Enter Mobile Number of the customer 12 Deposit Deposit which customer paid in Rupees SAVE Button 13 Click on SAVE button Then it displays a message box Record Added successfully Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 32 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com BOOKBILLING X Record Added Successfully 14 Click on OK button FIND Button 15 Click on FIND button a Customer Lookup appears as below 4 600K BILLING Customer Lookup xX pi customer_code customer_name customer_ad
28. cribes purchase operation 4 BOOK BILLING Record Reports Tools Login Help Exit Purchase Cycle Supplier Master Alt U Sales Cycle Stock Classification Alk Hic thers Stock Master Olt k GRA Goods Receipt Alk 5 Purchase Bill Payment Alt 6 To start this operation initially selection of supplier should be done to purchase the stock To select from supplier master supplier data should exist in the database So a filled up form is to keep with all details of supplier i e Supplier Master Alt U The ordered stock should be classified and entered in Stock Classification Alt C The stock details should be entered in Stock Master Alt K When the ordered stock is received update the Stock Master and select the stock from Stock Lookup and activate it by clicking on ACTIVATE button Then go to GRN Goods Receipt Alt G and Select the Product code then find all the details of the stock Now enter Quantity of stock Received MRP of the stock Received Date of the stock Purchase Bill Payment Alt B receipt is received from the supplier Keep record of the Payment details in Purchase Bill Payment Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com Sales Cycle This cycle describes about Sales operation 4 BOOK BILLING Record Reports
29. d www ssgindia com 5 1 Company Details Each new Company has to be entered Initially enter details about the company in Company Details form as following Mandatory field for this form is Company Name 1 Enter new company details COMPANY DETAILS PUP Radel fae OVitedied Mitealing Timaha aa Piihi Aifltimen lemina es 2 Enter all details as following Company Name Enter Name of the company Note you may keep you branch sister company names as other company Registration Number Enter registration number of the company separately for other company Address Enter address of the company Pin Number Enter pin code number as 6 digits Phone Number Enter office number as 8 digits Mobile Number Enter mobile number of the concerned person as 10 digits TIN Number Enter TIN Number of the company PAN Number Enter PAN Number of the company TAN Number Enter TAN Number of the company CIN Number Enter CIN Number of the company Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 10 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com Service Tax Number Enter Service Tax Number of the company Authorized Signatory Name Enter name of the person who is having right to give authorization Signature 3 Click on SAVE button It displays as Company Information Stored successfully as foll
30. dress customer Cuslode Address of the Customer rr a ee SELECT There are two ways to select the customer 1 Select Customer and click on SELECT button 2 Type Customer_Code or Customer_name in the space provided for searching and select the customer Display Customer details in Customer Master 16 To modify details modify here and click on SAVE button Display message box displays Record Updated Successfully BOOKBILLING X Record Updated Successfully 17 Click on OK button CLEAR Button Click on Clear button to clear the screen Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 33 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 4 4 Tax Master 1 In the main page Click on Record menu Alt D a list is displayed From the sub group of Sales Cycle select Tax Master it is displayed as following EJ 600K BILLING Tax Master 15 x Tax Hame Tax Percentage Valid from Shortcut key for Tax Master is Alt X All are mandatory fields Enter values as following 1 Tax Code Enter code of the Tax 2 Tax Name Enter name of the Tax 3 Tax Percentage Enter percentage of Tax 4 Valid From Enter date from which Tax is valid SAVE Button 5 Click on SAVE button Then a message box displays as Tax Information is Stored Tax Information is stored Ck
31. e No Invoice Date Payment Status Balance Amount Invoice Amount EAMEARME Customer N 1 1307 2011 5400 00 5488 01 Customer Ciy Customer N 2 134072011 3 560 00 3 960 0 SL Number Amount Paid Payment Mode Payment Details Paid Date CLEAR Button Click on CLEAR button then it will clear all the details from the fields of the form DISPLAY Button Click on DISPLAY button then pending and part paid bills are displayed 210 x Customer City Customer Mame Cust o City Customer Nail Invoice No Invoice Date Payment Status Balance Amount Invoice Amount Bees Customer N 1 1370772011 5 400 00 5488 0 Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 43 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 4 8 Supply Payment Receipt 1 In the main page Click on Record menu Alt D list is displayed From the sub group of Sales Cycle select Supply Payment Receipt it is displayed as following 600K BILLING Supply Payment Receipt l O x Say City Customer _Mal Bill No Bill Date Payment Stat Pending Balance Net_Amount Amount Paid Payment Mode Payment Details Paid Date SAVE CLEAR DISPLAY A Shortcut key for Supply Payment Receipt is F4 Then pending and part paid bills of the customer selected are displayed Payment status is three kinds
32. e values as following BOOK BILLING GRN Goods Receipt E E T 01 r Supplier Mame UPDATE CLEAR 4 Batch No Enter Batch No Of the stock received 5 Quantity Received Enter the quantity received Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 23 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 MRP Enter MRP Market Rate Price of the quantity received 7 Date Received Enter the date from the calendar for the stock received by clicking on C button UPDATE Button 8 Click on UPDATE button it displays as Record updated successfully x Record updated Successfully Ok 9 Click on OK button to confirm CLEAR Button 10 To clear the screen click on Clear button NOTE If the stock is not activated but selected the product code And enter all details then click on update it will display the below message box as Item code is inactive go to stock master and make it active BOOKBILLING x Item code is inactive go to stock master and make it active 11 Click on OK button 12 Go to Stock Master from Purchase Cycle of Record menu and activate the stock by selecting the stock clicking on ACTIVATE button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 24 User Manual for the Software Product Book Billing Insta
33. for all companies Mandatory fields are Executive Code Executive Name and Address There is a drop down list in which saved data is stored Enter following details 2 Executive Code Enter code of the executive in Numbers or in alphabet or the combination of both 3 Executive Name Enter name of the executive 4 Address Enter address of the executive 5 City Enter city of the executive 6 Zone Enter the Zone as East West North and South 7 Phone Enter phone number of the executive 8 E mail Enter mail id of executive Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 27 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com SAVE Button 9 Click on SAVE button then it displays as Record Added Successfully BOOKBILLING x Record Added Successfully FIND Button 10 Click on FIND button then it displays Select Employee Code field is added as following E BOOK BILLING Sales Representative Master select Employee Code See SP Employee Mame Executive Code Executive Mame Address City fone Phone E mail ae 11 Click on drop down list and select executive name all details of executive are displayed Modify the values 12 Click on SAVE button then message box is displayed as Record updated successfully BOOKBILLING Record Updated Successfully 13 Clic
34. from there select Customer Purchase Report it displays as following 500K BILLING Customer Purchase Report X Double Click to select Customer name 2 Double Click in the space given to select the customer Then a customer Lookup is displayed 600K BILLING Customer Lookup ea Type here to search customer_code CHstomer_name customer _address customer E aa Customer Name Address of the Customer a a pim o O 3 There are two types to select Customer e Select customer and click on select button e Type the customer name or Customer code in the space provided and click on Select button 4 Select From and To date then click on Get Report button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 58 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com EA BOOK BILLING Customer Purchase Report gw 4 amp 33 M K Main Report COMPANY NAME 14072011 Customer Mame Customer Name Address Address of the Customer lvoice No iavwice Date ivoice Amount Payment Status 2 130772011 ode pending 1 13407 2011 ngog Par Paid Total If record doesn t exist in between the dates selected then message box is displayed as No records found BOOKBILLING F4 Wo records Found 5 Click on OK button Support Contact sabya ssgindia com or Call 91 98451
35. g Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com EJ 500K BILLING Purchase Bill Payment COMPANY NAME Purchase Bill Entry Select Supplier Name Supplier Bill Number Bill Date Total VAT Yo VAT G Total Cheque DD Che DD Date 12 Click at the pointer of Select Supplier Name then list of saved suppliers is displayed 13 Select Supplier to get bill details of supplier 14 Modify the values of Total amount and Vat NOTE Modification cannot be done for Supplier Name Bill Number and Bill Date 15 Click on SAVE button a message box is displayed as Record is updated successfully CLEAR Button 16 To clear all details from the screen click on CLEAR button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 26 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 4 Sales Cycle Refer page No 9 4 1 Sales Representative Master 1 In the main page Click on Record menu Alt D a list is displayed from the sub group of Sales Cycle select Sales Representative Master as following The form of the Sales Representative Master is displayed as following 4 000 DILLING Sales Representative Master Executive Code Executive Marne Address City Zone Fhane E mail er a Shortcut Key for Sales Representative Master is AIt A This form is common
36. gt Pending If amount is not paid gt Part paid If amount is paid in installment gt Paid If total amount is cleared Pending Balance is the total amount in Supply Information 2 Select Customer City and Customer Name Then pending and part paid bills are displayed J HOOK BILLING Supply Payment Receipt p p O x fi shore biky Custome Nai BilNo Bill Cate Payment Stat Perding Balance Hat Amount Eustoma City Cushormer M 3 75 07 2011 pending 3 828 00 3 828 00 0 00 0 00 SL Number Amount Paid Payment Mode Payment Details Paid Data i SAVE CLEAR DISPLAY a Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 44 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 3 Enter the following details SL Number Enter Serial number Amount Paid Enter the amount to be paid NOTE When the amount is paid it will be deducted from the pending balance of the first grid view and also from the Supply Information pending balance Payment Mode Click on the pointer at the payment Mode then it will display a list of payment modes from there select payment mode Payment Details Enter details of payment Paid Date Click in the field of Paid Date then calendar it displays from that select payment date SAVE Button 4 Click on SAVE button then it displays message box as Payment information is st
37. k on OK button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 28 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com DELETE Button 1 Click on FIND button 2 Click on drop down list Select Executive Name 3 All details of executive are displayed 4 Click on DELETE button To confirm Message box displays as Record deleted successfully BOOKBILLING x Record deleted successfully 5 Click on OK button CLEAR Button Click on CLEAR button then it clears all details from the fields in the screen Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 29 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 4 2 Supply Description 1 In the main page Click on Record menu Alt D get the displayed list From the sub group of Sales Cycle select Supply Description which is displayed as following E BOOK BILLING Supply Description Magazine Name ME 2 ssn isin Shortcut Key for Supply Description is Alt I Mandatory fields are Magazine Name and Publication Frequency Enter values as following 2 Magazine Name Enter name of the magazine 3 Publication Frequency Select frequency of publication from the list 4 Price Enter Price of the Magazine in Rupees 2 5 x
38. lect Financial Year it displays as following 500K BILLING Financial Year Financial ear From EETRI to ECETES R 2 Enter when financial year starts in From and ends in To 3 Click on SET button Displays as Financial year as following Financial Year X From 01 04 2010 to 31 03 2011 4 Click on OK button 7 2 Reset Bill No 1 Click on Tools or Alt T a list is displayed from there select Reset Bill No it displays as following bill No Reset Confirmation Would like to reset Bill No to 0 a ee 2 To Reset the Bill No to O Click YES button otherwise click on NO button to continue Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 73 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 8 Login Click on Login Menu or Alt L a list is displayed as following Login Login Logout Change Password 8 1 Login Click on Login menu or Alt L a list is displayed from there select Login Refer page no 14 8 2 Logout Click on Login menu or Alt L a list is displayed from there select Logout to logout from the Company 8 3 Change Password Click on Login menu or Alt L a list is displayed from there select Change Password it displays as following J BOOK BILLING Change Password x Password ee C Change Password and click on OK button Then p
39. llation A Product of SSG Software Systems Pvt Ltd www ssgindia com 3 5 Purchase Bill Payment 1 In the main page Click on Record menu AIt D a list is displayed From the sub group of Purchase Cycle select Purchase Bill Payment it is displayed as following E BOOK BILLING Purchase Bill Payment x COMPANY NAME Purchase Bill Entry Supplier es Bill Number E Bill Date OO Total E i VAT h FO VAT ee E G Total ee Cheque DD a Che DD Date O D e f a 2 Shortcut Key for Purchase Bill Payment is Alt B Mandatory fields are Supplier Name Bill Number and Bill Date Enter the details Supplier Click in supplier field to get the list of suppliers select supplier Bill Number Enter bill number Bill Date Enter bill date Total Enter total amount in Rupees VAT Enter VAT VAT and Grand Total are calculated in Rupees with Total amount and VAT 8 Cheque DD Rupees If Cheque or DD is given enter its number or if the payment is in cash enter in Rupees 9 Date Enter Cheque or DD Date from the calendar by clicking at C select the date of the Cheque or DD NO U1 B WW SAVE Button 10 Click on SAVE button to save record FIND Button 11 Click on FIND Button to Select Supplier Name field is added in the screen This is displayed as below Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 25 User Manual for the Software Product Book Billin
40. lling Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 Reports 1 Click on Reports menu or AIt R a list is displayed as following 600K BILLING Record Reports Tools Login Help Exit Stock Report Stock Entry Report Stock Exit Report Customer Purchase Report Vendor Statement Monthly Bill Bill Report WOT Calculation View Pending Bills Customer Directory Vendor Directory Executive Directory Ledger 2 When a report is clicked then it will be displayed as following Pine Bape ca 3 Click on Export Report it will allow saving the report 4 Click on Print Report 3 to print the report i 5 Click on Refresh to refresh the report 6 Click on Toggle group tree to select the particular item 7 Click on Find text if to search for text in report i 8 Click on Zoom ih to zoom the report Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 54 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 1 Stock Report 1 Click on Reports menu or AIt R a list is displayed from there select Stock Report it displays as following ERDHE BLLLING Stock Report wt r e ee Ss i A COMPANY MAME Stock Report HLan hem Name Stock In Hand Unii Price Steck Value Lot Number Visual C Total Valo This report is reflected b
41. n as User Login form hereafter displays as following enter as you created initially BOOK BILLING User Login UserName Password OE eee company Name ee Select a Company Name in the case of branch subsidies from the drop down list If Company Name is not selected then it takes the first Company Name as default 1 Entering a wrong User Name or Password it displays as Invalid Password 2 Click on Ok button 3 Enter valid User Name Password and select Company Name 4 Click on Login button Displays as User Logged in Successfully BOOKBILLING X User Logged in Successfully 5 Click on OK button 6 Pending Bills form is displayed as below Pending Bills 0 30 days 31 60 days 61 90 days 7 Click on 0 30 days or 31 60 days or 61 90 days then it displays pending records 8 Ifthere are any pending records then it displays as following Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 15 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com i 5J HIJE MILI i Pence Gh COMPANY NAME Pending Bills for0 30 days 9 If records are not present then it will display a message box as No Pending Bills are found for Books and Magazines as below BOOKBILLING x Mo Pending Bills are Found For Books and Magazines 10 Click on OK button then close the Pending Bills f
42. n Report COMPANY NAME Purchase Bill Reportfor 7 2011 Date 14 07 2011 SNo Bill No Bill Date Vendor Name Net Amount Tax Total l l 13072011 oupplier Hame 123 l5 138 123 00 15 00 138 00 4 Close the report Bill Report is displayed Purchase LVO 1 Select From and To dates 2 Select Purchase LVO 3 Click on GET REPORT button then Purchase Bill Report is displayed Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 64 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 500K BILLING Purchase Bill Report e aG M i Main Report Input Turnover Tax paid as per tax invoices for the month of July 2011 Name of the Seller TIN of the Seller hn Net Value of Tax Charged Purchase the Goods 4 Close the report Bill Report is displayed No records are present 1 Select From and To dates 2 Select a bill If records are not found in between those dates then it will display as No Records Found BOOKBILLING TE Wo records Found 3 Click on Ok button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 65 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 8 VAT Calculation 1 Click on Reports menu or AIt R a list is displayed from there select
43. nformation Please enter vour information earning sge SSS Instalsnield 6 Select the Setup type as Custom while installing in other Drive than C Setup Type Choose the setup type that best suits your needs InstallShield Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 5 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com There are two options Complete gt Click on NEXT button gt by default it installs in C drive NOTE It is advised to install on a drive other than C drive if possible Custom gt Click on NEXT button gt installs in any drive 7 Click on NEXT button to proceed 8 Proceed the sequence of installation in the case of Custom ji Book_Billing InstallShield Wizard Custom Setup Select the program Features you want installed Click on an icon in the list below to change how a Feature is installed Feature Bescription S5G_INvY_Files This Feature requires 49MB on your hard drive Install to C Program Files S5G Software Systems Pyt Led BOOK BILLING Change Installshield Help Space lt Back Cancel 9 Click on CHANGE button to change the location of installation to D drive or any other drive apart from C drive 10 Click in folder name and set the path to be installed 11 Click OK button ip Book_Billing InstallShield
44. or cannot work on the machine where the software is installed then product deactivation is possible gt For this a mail should be sent to sabya ssgindia com stating that the system is corrupted wants to deactivate the product and it should contain Owner No of Users and Activation Number which are sent through mail by ssgindia at the time of registration gt The mail should be sent through the mail id which the user has provided at the time of registration gt Then ssgindia will deactivate the product and send a mail stating that user can use the same Owner No of Users and Activation Number on another system Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 77 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 9 3 About Click on Help menu or Alt H a list is displayed from there select About it displays as following BOOK BILLING About Build 1 7 0 0 This form includes the details of the product 10 Exit Click on Exit menu then a message box displays as Are you sure to exit BOOK BILLING Exit Conformation Are you sure you want to exit Click Yes to exit Click No to continue Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 78
45. ored EE 8 Payment information is stored 5 Click on OK button A Payment Receipt is displayed 3 ROE MHLLE Payment Reck Pane Ho Company Name Date Agdress of the Company RECEIVED ih thanks from Missio Curtorner Mame Place Customer Sity Th um af Rupees Tiny Eight Only Wo Cash 500 FOR COMPANY HAME This receipt can be printed and also saved 6 Close the receipt CLEAR Button 7 Click on CLEAR button then it will clear all the details from the screen Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 45 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com DISPLAY Button 8 Select Customer City and Customer Name 9 Click on DISPLAY button then pending and part paid bills are displayed EBOOK BILLING Supply Payment Receipt COMPANY NAME Supply Payment Receipt Customer City Customer Ciy Ea Laa Customer Name CusC Jt Customer Nai BilNo Bil_Dae Payment Stat Pending Balance Met Amount gt Customer City 13 07 2011 3 500 00 3 528 00 dC In this Rs 28 are deducted from the pending Balance Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 46 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 4 9 Stock Returns by Customer 1 In
46. orm by clicking CLOSE button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 16 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 3 Purchase Cycle Refer Page No 8 3 1 Supplier Master 1 In the main page Click on Record menu Alt D a list is displayed From the sub group of Purchase Cycle select Supplier Master it is displayed as following BOOK BILLING Record Reports Tools Login Help Exit _Burchase Gye sunnier Master A Sales Cycle Stock Classification lk Others d Stock Master Alt K GRN Goods Receipt Alt a Purchase Bill Payment Olt B Stock Return by Customer AlN 2 The shortcut key for Supplier Master is Alt U Supplier Master Form is displayed as below The header of the Supplier Master form is company name Supplier Master In this 4 fields are mandatory i e I Supplier Code II Supplier Name III Address IV City Enter new Supplier details in the form J BOOK BILLING Supplier Master COMPANY NAME Supplier Master supplier Code supplier Name Address City A PIN Code Contact Person Phone Mobile CO TIN 3 Supplier Code Supplier Code inserts alphabet or number or combination of both Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 17 User Manual for the Software Product Book Billing Installation A Product of S
47. ot entered in customer master Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 40 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 4 7 Sales Payment Receipt 1 In the main page click on Record menu Alt D a list is displayed From the sub group of Sales Cycle select Sales Payment Receipt it is displayed as following BOOK BILLING Sales Payment Receipt loj x COMPANY NAME Sales Payment Receipt a City Customer Nai Invoice No Invoice Date Payment Status Balance Amount Invoice Amount BAM Customer M 1 13 07 2011 5 488 00 5488 01 ooo ee o o S ee Amount Paid Payment Mode Payment Details Paid Date Shortcut Key for Sales Payment Receipt is F2 All the pending and part paid bills are displayed Payment status is of three kinds gt Pending If amount is not paid gt Part paid If amount is paid partly in installment gt Paid If total amount is cleared 2 Select Customer City and Customer Name and enter the following details 3 SL Number Enter Serial number 4 Amount paid Enter the amount when paid by customer NOTE When the amount is inserted then that amount is deducted from Balance amount of the customer when it is paid Payment Mode Click at the payment Mode it will display a list of payment modes from there select payment mode Payment Modes are Cash
48. owing 4 Click on Ok button CLEAR Button 5 To clear the screen Click on Clear button DISPLAY Button 6 Click on Display Button COMPANY DETAILS reo ees Fir Wiinalinni ihin Huo _ Ait Munn CLI A ities Ainthimenil lewinn Pami 7 To modify update the details 8 Select company Id from the drop down list modify update add If there are more than one company names are listed 9 Click on Save button to save modified details then a message box displays as Company information Update Successful Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 11 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com Company information Update Successful 10 Click on Ok button DELETE Button 11 Select Company Id 12 Click on DELETE button Displays message box as Company Information deleted 13 Click on OK button NOTE Company details can be viewed in Others of Record menu BOOK BILLING Record Reports Tools Login Help Exit Purchase Cycle Sales Cycle Upload Company Logo Year Start Operation Year End Operation Year End values Trial Version Display the trial version of Book Billing BOOK BILLING Trial ersion To use it for few days as trial click on Continue otherwise click on Register If it is purchased Support Cont
49. r invoice date from the calendar by clicking at C Note By default invoice date is current date Dispatch Date Enter the Dispatch date from Calendar clicking on C Item Name Click Item Name in grid view Stock Lookup is displayed Select Item Code or type Item Code in the space provided to search EF BOOK BILLING Stock Lookup tem_ Code tem Desc UnitPrice aty D a a Type here to search Click on SELECT button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 38 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com Quantity Enter Quantity required NOTE Quantity should be less than or equal to the Qty in the Stock Lookup Rate Click on Rate then the rate is displayed NOTE Rate is generated from stock Master Amount Click on Amount then it is calculated and displayed Discount Enter discount given to customer Discount Amount Click on Discount Amount it is calculated and displayed Net Amount Net Amount is calculated and displayed SAVE Button 3 Click on SAVE button Displays as Invoice is stored successfully EE 8 Invoice is Stored Successfully 4 Click on OK button Displays message box if deposit is more than 60 BOOKBILLING x Pending balance of Ram ofbglore is more than 60 of current deposit 5 Click on OK button Displays as Invoice is
50. rt is reflected by GRN Goods Receipt If record is not present for particular date selected then message box displays as No records found BOOKBILLING R Mo records Found 4 Click on OK button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 56 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 3 Stock Exit Report 1 Click on Reports menu or AIt R a list is displayed from there select Stock Exit Report it displays as following 600K BILLING Stock Exit Report x Josm7on b E 4i0F i201 1 2 Select From date and To date 3 Click on GET REPORT button then it displays Stock Received Report as following 4 BOOK BILLING Stock Exit Report sa sfa M ii Main Report COMPANY NAME Stock Exit Report 05 07 2011 Product Code Product Hame Sald Date Tr Sold IT 01 Visual C Os 07 2011 5 This report is reflected from Sales Invoice If record doesn t exist in between the dates selected then message box is displayed as No records found 4 Click on OK button Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 57 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 4 Customer Purchase Report 1 Click on Reports menu or AIt R a list is displayed
51. splayed 3 Click on Next Page arrow d Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 71 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com BOOK BILLING Ledger Report Piste agazine Ha oof ill eiur Recered Recept Payment Remarks Copi i Amour No Wode A620 uC AOR AOR MELE ATIA 11062011 TEGO Total 3 106 08 205 00 Displays next month details 4 Click on Next Page arrow a BOOK BILLING Ledger Report W ss G Fao M a4 i oh ge Main Report Mame CJS MAME Address CUS ADDRESS DepoasittRs 0 00 Year starting Pending Balancel Rs Total Copies Supplied ro Total Copies Returned 2 Total Bil Amount As 611 38 Total Recetved Amount F s 205 00 Total Pending Balance R s 406 35 Ta t a A a o ORS p BA PDR A A er OR ee ere SSeS R A A D P E A DE D S A SA E ret Eee ent te E Stee SR a Ce E DAN D D D R E Dt D E E E te er a D D A Corte oer P E B A D D B A D B R D B R E rit Summary of all pages are displayed Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 72 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 7 Tools Click on Tools menu or Alt T a list is displayed as below Tools Financial Year Reset Bill No 7 1 Financial Year 1 Se
52. stored successfully OLD BILLS Button 6 Select City Customer and click on OLD BILLS button to display the old bills Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 39 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 4 BOOK BILLING Invoice Display Invoice Mol Invoice_Date Invoice Amount Payment Status Balance Amount f 13 07 2011 5488 5400 7 Double click on the selected old bill Then the details are displayed SAVE AND PRINT Button 8 Click on SAVE AND PRINT to save and print the record EPR IOUE BELLI invoice hMeport di a G f n a e n A A TAX INVOICE Invils Dated i 13077 2011 Ph bo Mok PIa Campanya VAT TIH CET Ha Mil Companys PAM Mail wis CUSTOMER HAME ADDRESS OF THE CUSTOMER ity CUSTOMER Orr Farty a TIM Di nis re Aree PUSERINTERFACEING INTERFACE IH C s000 00 O anaoa 300 00 OO mw min OOO amom a40 00 zgn a60 OO Total 11 200 00 Aa 00 960 00 Amount in Words Tight Thousand Mine Hundred Sixty Only Rounded To Nearest Rupee Far COMPANY NAME Authorized Signatory Declaration Ve declara that this invoice showe the actual price of the goods described and that all particulars are true and correct CLEAR Button 9 Click on CLEAR button to clear the screen NOTE There is a facility of Cash amp Carry for customer those who are n
53. thers Select Year Start Operation it is displayed as following E BOOK BILLING Year Start Operation Pel x COMPANY NAME Year Start Operation bagazine Books Customer City Magazine Pending Balance Po F Book Pending Balance O Rs Magazine Balance Ref No PO Book Balance Ref No PO be Book Magazine Name Pending Quantity Remark PPP eee eee eee eee It means the software installation happened after the operation is already started now all the balance operation activities should be updated through this Mandatory fields are Selection of Magazine or Book Customer City Customer Name Book Magazine Name Pending Quantity 2 Enter following details Click on Radio button of Magazine or Book Customer City Click at pointer of City and list of cities are displayed from that select City Customer Name Click at pointer of Customer Name then it will display a list of Customer name and code from the list select customer Magazine Pending Balance Enter pending balance of customer for magazine in Rupees Magazine Balance Ref No Enter reference number of Magazine pending balance Book Pending Balance Enter pending balance of customer for book in Rupees Book Balance Ref No Enter reference number of Book pending balance Book Magazine Name Select Magazine Name from the list by clicking on the pointer Pending Quantity Enter number of pending Magazine Books Remark Enter the remarks SAVE Button
54. tware Systems Pvt Ltd www ssgindia com 6 10 Customer Directory 1 Click on Reports menu or AIt R a list is displayed from there select Customer Directory it displays Customer details as following 2 Click on PRINT button to print the customer details through printer COMPANY NAME Customer Directory CUSTOMER CITY CUSTOMER MAME Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 68 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 11 Vendor Directory 1 Click on Reports menu or AIt R a list is displayed from there select Vendor Directory displays Vendor details as following E BOOK BILLING Yendor Directory ioj x COMPANY DETAILS Vendor Directory Phone Humber Contact Mobile TIN Number Person Number t Mame Address rd 2 Click on PRINT button it displays a report of Vendors details which can be printed COMPANY DETAILS Vendor Directory Vendor Name Address ode UU SupplierCode Supplier Name Supplier Address Supplier City Mobile 0 E Mail Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 69 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 12 Executive Directory 1 Click on Reports menu or AIt R a list is displayed from
55. tware Systems Pvt Ltd www ssgindia com Booker trnci Record Activated 22 Click on OK button Note Modifications are not allowed in Stock master if record is active If any modifications are there then open GRN Goods Receipt from Purchase Cycle of Record menu and modify them All details are displayed in stock master if is not active If active it will display message box that The item is already active you can t do any modifications The item is already active you can t do any modifications IK 23 Click on OK button CLEAR Button 24 Click on CLEAR button now it clears all the details which are displayed on the screen Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 22 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 3 4 GRN Goods Receipt 1 In the main page Click on Record menu Alt D a list is displayed From the sub group of Purchase Cycle select GRN Goods Receipt 2 Shortcut Key for GRN Goods Receipt is Alt G NOTE If the stock is activated then updating of data can be done in GRN Goods Receipt 4 BOOK BILLING GRN Goods Receipt i x UPDATE CLEAR Mandatory fields in this GRN Goods Receipt are product code product Name Item Type Unit of Measurement Quantity Received Unit Price MRP and Date Received 3 Select Product Code it will display th
56. y Stock Master and GRN Goods Receipt as following 2 Enter stock in Stock Master then activate the record by clicking on Activate button 3 Enter details in GRN Goods Receipt NOTE Stock which is not activated is not displayed in Stock Report The following are displayed in Stock Report 4 Item Name Item Name of the product is displayed 5 Stock in Hand Quantity received in GRN Goods Receipt 6 Unit Price The Unit prices of the product 7 Stock Value Stock value is calculated as Stock in Hand Unit price 8 Lot Number Lot number of the product will be displayed NOTE As the unit price changes a new record is inserted with increment in lot number 9 Total Amount Total Amount is calculated and displayed By default date is displayed as in system date Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 55 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 6 2 Stock Entry Report 1 Click on Reports menu or AIt R a list is displayed from there select Stock Entry Report it displays as following EBOOK BILLING Stock Entry Report x osaz201 20072011 2 Select From date and To date 3 Click on GET REPORT button then it displays Stock Received Report as following Ea nue BILLING Stock Entry Report COMPANY NAME Steck Received Report GUTIN Wisual C Einen Visual C arat This repo
57. y is required 10 Unit Price This is the unit price of the stock 11 Batch No Enter batch number of the stock 12 Manufacturer Enter who owns the stock Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 20 User Manual for the Software Product Book Billing Installation A Product of SSG Software Systems Pvt Ltd www ssgindia com 13 Supplier Select supplier from list This data is retrieved from Supplier Master Form Supplier Names are displayed as a list of suppliers in Stock Master 14 MRP Enter MRP Market Retail Price of the stock 15 Exp Date Enter when the stock expires if it has an expiry date SAVE Button 16 Click on SAVE button then a message box displays as Items Details Inserted Successfully BOOKBILLING x Item details inserted successfully 17 Click on OK button FIND Button 18 Click on FIND button 19 Select Item_Code from Stock Lookup table or Type Item_Code or Item_Desc to search for stock in the space provided EF BOOK BILLING Stock Lookup E x tem _ Desc LintPrice Coty SELECT CAHCEL 20 Click on SELECT button Display details of stock ACTIVE Button 21 Click on ACTIVE button then it displays a message box as Record Activated Support Contact sabya ssgindia com or Call 91 98451 36145 or 91 80 23339502 21 User Manual for the Software Product Book Billing Installation A Product of SSG Sof

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