State of South Carolina - Center for Digital Government
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1. the Offer must be signed by that individual If the Offeror is an individual doing business as a firm the Offer must be submitted in the firm name signed by the individual and state that the individual is doing business as a firm b If the Offeror is a partnership the Offer must be submitted in the partnership name followed by the words by its Partner and signed by a general partner c If the Offeror is a corporation the Offer must be submitted in the corporate name followed by the signature and title of the person authorized to sign d An Offer may be submitted by a joint venturer involving any combination of individuals partnerships or corporations If the Offeror is a joint venture the Offer must be submitted in the name of the Joint Venture and signed by every participant in the joint venture in the manner prescribed in paragraphs a through c above for each type of participant e If an Offer is signed by an agent other than as stated in subparagraphs a through d above the Offer must state that is has been signed by an Agent Upon request Offeror must provide proof of the agent s authorization to bind the principal 02 2A115 1 STATE OFFICE CLOSINGS JAN 2004 If an emergency or unanticipated event interrupts normal government processes so that offers cannot be received at the government office designated for receipt of bids by the exact time specified in the solicitation the time specified for receipt of offers will be d2. related notices should be sent See Notice clause Number Extension Facsimile mail Address PAYMENT ADDRESS Address to which payments will be sent ORDER ADDRESS Address to which purchase orders will be sent See Payment clause See Purchase Orders and Contract Documents clauses Payment Address same as Home Office Address Order Address same as Home Office Address Payment Address same as Notice Address check only one __ Order Address same as Notice Address check only one ACKNOWLEDGMENT OF AMENDMENTS Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue See Amendments to Solicitation Provision Amendment No Amendment Issue Amendment No Amendment Issue Amendment No Amendment Issue Amendment No Amendment Issue Date Date Date Date DISCOUNT FOR 10 Calendar Days 20 Calendar Days 30 Calendar Days Calendar Days PROMPT PAYMENT See Discount for Prompt Payment clause PREFERENCES A NOTICE TO VENDORS SEP 2009 On June 16 2009 the South Carolina General Assembly rewrote the law governing preferences available to in state vendors vendors using in state subcontractors and vendors selling in state or US end products This law appears in Section 11 35 1524 of the South Carolina Code of Laws A summary of the new preferences is available at www procurement sc gov preferences ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LI
3. 5872 or to the South Carolina Department of Revenue Registration Unit Columbia S C 29214 0140 All withholding questions should be directed to the Withholding Section at 803 896 1420 PLEASE SEE THE NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT INCOME TAX WITHHOLDING FORM FORM NUMBER I 312 LOCATED AT http www sctax org Forms and Instructions withholding default htm 09 9005 1 Page 10 PAGE THREE IMPORTANT INFORMATION FOR ALL OFFERORS All Offerors desiring to respond to this solicitation should register and submit your response online To respond online you must follow the new South Carolina Enterprise Information System SCEIS vendor registration instructions found at the South Carolina Procurement Information Center website address of htip www procurement sc gov Even if you are registered in the old procurement system you must still register or update your information in the new SCEIS system Once the registration process is complete the system will generate a new SCEIS vendor userid and password The Offeror must keep this information current or you will not be able to submit future bids OFFERORS ENCOUNTERING REGISTRATION PROBLEMS SHOULD CONTACT DSIT Help Desk 803 896 0001 Select Option 1 then Option 1 Monday Friday 8 00 AM 4 30 PM Other vendor instructions found at http cio state sc us itmo agency htm include e Vendor Registration Guide e Help Desk Information e How do Respond to A Solicitation
4. In determining whether to release documents the State will detrimentally rely on Offeror s marking of documents as required by these bidding instructions as being either Confidential or Trade Secret or PROTECTED By submitting a response Offeror agrees to defend indemnify and hold harmless the State of South Carolina its officers and employees from every claim demand loss expense cost damage or injury including attorney s fees arising out of or resulting from the State withholding information that Offeror marked as confidential or trade secret or PROTECTED All references to S C Code of Laws 02 2A125 1 WITHDRAWAL OR CORRECTION OF OFFER JAN 2004 Offers may be withdrawn by written notice received at any time before the exact time set for opening If the Solicitation authorizes facsimile offers offers may be withdrawn via facsimile received at any time before the exact time set for opening A bid may be withdrawn in person by a bidder or its authorized representative if before the exact time set for opening the identity of the person requesting withdrawal is established and the person signs a receipt for the bid The withdrawal and correction of Offers is governed by S C Code Section 11 35 1520 and Regulation 19 445 2085 02 2A150 1 Page 4 ll INSTRUCTIONS TO OFFERORS CLARIFICATION NOV 2007 Pursuant to Section 11 35 1520 8 the Procurement Officer may elect to communicate with you after opening for the
5. Word Document e How do Respond to A Solicitation Interactive Document e How do Respond to A Bid with Complex Pricing Line Items e How do Respond to A Bid with Complex Pricing Price Scale e Vendor Services Deleting Response to Solicitation Short Version NUMBER OF COPIES Offerors will need to follow these instructions carefully when responding to the solicitation online The State prefers that the original solicitation response be submitted on line END OF PAGE 3 Page 11 Offeror Verification of Submitted Responses After submitting an online response to a solicitation Offeror may validate their submission with the following steps 1 Go back to the initial screen 2 Select Start by clicking the Start button 3 Bid Submitted will appear in the Bid Status Column as seen below Process Bids Tip Choose a symbol in the navigation column or navigate to the bid overview by choosing the bid number 5400000603 Testing follow on documents Invitation For Bid 06 26 2008 16 00 00 Follow on Document Created a H i 5400000602 Printers invtation For Bid 06 27 2008 17 00 00 Bid submitted L You may want to print this page for your records Page 12 REQUEST FOR QUOTE CHECKLIST AVOID COMMON BIDDING MISTAKES Review this checklist prior to submitting your bid If you fail to follow this checklist you risk having your bid rejected DO NOT INCLUDE ANY OF YOUR STANDARD CONTRACT FORMS UNLESS EXPRESSLY REQUIRE
6. purpose of clarifying either your offer or the requirements of the solicitation Such communications may be conducted only with offerors who have submitted an offer which obviously conforms in all material aspects to the solicitation Clarification of an offer must be documented in writing and included with the offer Clarifications may not be used to revise an offer or the solicitation Section 11 35 1520 8 R 19 445 2080 02 2B055 1 PREFERENCES A NOTICE TO VENDORS SEP 2009 On June 16 2009 the South Carolina General Assembly rewrote the law governing preferences available to in state vendors vendors using in state subcontractors and vendors selling in state or US end products This law appears in Section 11 35 1524 of the South Carolina Code of Laws A summary of the new preferences is available at www procurement sc gov preferences ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES THE REQUIREMENTS TO QUALIFY HAVE CHANGED IF YOU REQUEST A PREFERENCE YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU VE CLAIMED IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES 1 1 35 1524 E 4 amp 6 02 2B111 1 PREFERENCES SC US END PRODUCT SEP 2009 Section 11 35 1524 provides a preference to vendors offering South Carolina end products or US end produc
7. value based on the bid price equal to the lesser of fifty thousand dollars 50 000 or the annual amount of the contract or 2 be a manufacturer headquartered and having an annual payroll of at least one million dollars in South Carolina and the end product being sold is either made or processed from raw materials into a finished end product by that manufacturer or its affiliate as defined in Section 1563 of the Internal Revenue Code 02 2B114 1 UNIT PRICES REQUIRED JAN 2006 Unit price to be shown for each item 02 2B170 1 lll SCOPE OF WORK SPECIFICATIONS SEE BIDDING SCHEDULE DELIVERY DATE 30 DAYS ARO JAN 2006 Page 5 DELIVERY PERFORMANCE LOCATION SPECIFIED JAN 2006 After award all deliveries shall be made and all services provided to the following address unless otherwise specified SOUTH CAROLINA DEPARTMENT OF CORRECTIONS KIRKLAND CORRECTIONAL INSTITUTION MEDICAL INFIRMARY 4344 BROAD RIVER RD COLUMBIA SC 29210 IV INFORMATION FOR OFFERORS TO SUBMIT INFORMATION FOR OFFERORS TO SUBMIT GENERAL JAN 2006 Offeror shall submit a signed Cover Page and Page Two Offeror should submit all other information and documents requested in this part and in parts II B Special Instructions III Scope of Work V Qualifications VII Bidding Schedule Price Proposal and any appropriate attachments addressed in section IX Attachments to Solicitations 4 4010 1 MINORITY PARTICIPATION JAN 2006 Is the bidder a S
8. D DO NOT INCLUDE ANY ADDITIONAL BOILERPLATE CONTRACT CLAUSES REREAD YOUR ENTIRE BID TO MAKE SURE YOUR BID DOES NOT TAKE EXCEPTION TO ANY OF THE STATE S MANDATORY REQUIREMENTS MAKE SURE YOU HAVE PROPERLY MARKED ALL PROTECTED CONFIDENTIAL OR TRADE SECRET INFORMATION IN ACCORDANCE WITH THE HEADING ENTITLED FOIA BIDDING INSTRUCTIONS SUBMITTING CONFIDENTIAL INFORMATION DO NOT MARK YOUR ENTIRE BID AS CONFIDENTIAL TRADE SECRET OR PROTECTED DO NOT INCLUDE A LEGEND ON THE COVER STATING THAT YOUR ENTIRE RESPONSE IS NOT TO BE RELEASED HAVE YOU PROPERLY ACKNOWLEDGED ALL AMENDMENTS INSTRUCTIONS REGARDING HOW TO ACKNOWLEDGE AN AMENDMENT SHOULD APPEAR IN ALL AMENDMENTS ISSUED MAKE SURE YOUR BID INCLUDES A COPY OF THE SOLICITATION COVER PAGE MAKE SURE THE COVER PAGE IS SIGNED BY A PERSON THAT IS AUTHORIZED TO CONTRACTUALLY BIND YOUR BUSINESS MAKE SURE YOUR BID INCLUDES THE NUMBER OF COPIES REQUESTED CHECK TO ENSURE YOUR BID INCLUDES EVERYTHING REQUESTED CHECK AGAIN TO ENSURE YOUR BID INCLUDES EVERYTHING REQUESTED IF YOU HAVE CONCERNS ABOUT THE SOLICITATION DO NOT RAISE THOSE CONCERNS IN YOUR RESPONSE AFTER OPENING IT IS TOO LATE IF THIS SOLICITATION INCLUDES A PRE BID CONFERENCE OR A QUESTION amp ANSWER PERIOD RAISE YOUR QUESTIONS AS A PART OF THAT PROCESS PLEASE SEE BIDDING INSTRUCTIONS AND ANY PROVISIONS REGARDING PRE BID CONFERENCES This checklist is included only as a reminder to help bidders avoid common mistakes Responsiv
9. DE SECTION 11 35 1524 D AND IIB amp VIIB OF THIS SOLICITATION FOR MORE INFORMATION FOR A FAQ ON THESE PREFERENCES PLEASE SEE WW W PROCUREMENT SC GOV PRE FERENCES ARE YOU REQUESTING THE SC Mandatory RESIDENT SUBCONTRACTOR PREFERENCE 4 SEE THE SC PROCUREMENT CODE SECTION 11 35 1524 D AND IIB amp VIIB OF THIS SOLICITATION FOR MORE INFORMATION FOR A FAQ ON THESE PREFERENCES PLEASE SEE WWW PROCUREMENT SC GOV PRE FERENCES Page 9 IX ATTACHMENTS TO SOLICITATION NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT INCOME TAX WITHHOLDING IMPORTANT TAX NOTICE NONRESIDENTS ONLY Withholding Requirements for Payments to Nonresidents Section 12 8 550 of the South Carolina Code of Laws requires persons hiring or contracting with a nonresident conducting a business or performing personal services of a temporary nature within South Carolina to withhold 2 of each payment made to the nonresident The withholding requirement does not apply to 1 payments on purchase orders for tangible personal property when the payments are not accompanied by services to be performed in South Carolina 2 nonresidents who are not conducting business in South Carolina 3 nonresidents for contracts that do not exceed 10 000 in a calendar year or 4 payments to a nonresident who a registers with either the S C Department of Revenue or the S C Secretary of State and b submits a Nonresident Taxpayer Registration Affidavit Income Tax Withho
10. LL PARTS OF THE SOLICITATION AMENDMENT means a document issued to supplement the original solicitation document BOARD means the South Carolina Budget amp Control Board BUYER means the Procurement Officer CHANGE ORDER means any written alteration in specifications delivery point rate of delivery period of performance price quantity or other provisions of any contract accomplished by mutual agreement of the parties to the contract CONTRACT See clause entitled Contract Documents amp Order of Precedence CONTRACT MODIFICATION means a written order signed by the Procurement Officer directing the contractor to make changes which the changes clause of the contract authorizes the Procurement Officer to order without the consent of the contractor CONTRACTOR means the Offeror receiving an award as a result of this solicitation COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number Offerors are cautioned that Amendments may modify information provided on the Cover Page OFFER means the bid or proposal submitted in response this solicitation The terms Bid and Proposal are used interchangeably with the term Offer OFFEROR means the single legal entity submitting the offer The term Bidder is used interchangeably with the term Offeror See bidding provisions entitled Signing Your Offer and Bid Proposal As Offer To Contract ORDERING ENTITY Using Governmental Unit that has submitted a Purc
11. NE ITEM REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES THE REQUIREMENTS TO QUALIFY HAVE CHANGED IF YOU REQUEST A PREFERENCE YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU VE CLAIMED IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES 11 35 1524 E 4 amp 6 PREFERENCES ADDRESS AND PHONE OF IN STATE OFFICE Please provide the address and phone number for your in state office in the space provided below An in state office is necessary to claim either the Resident Vendor Preference 11 35 1524 C 1 amp ii or the Resident Contractor Preference 1 1 35 1524 C 1 iii Accordingly you must provide this information to qualify for the preference An in state office is not required but can be beneficial if you are claiming the Resident Subcontractor Preference 11 35 1524 D In State Office Address same as Home Office Address In State Office Address same as Notice Address check only one PAGE TWO SEP 2009 End of PAGE TWO I SCOPE OF SOLICITATION ACQUIRE SUPPLIES EQUIPMENT JAN 2006 The purpose of this solicitation is to establish a source or sources of supply for the purchase of new supplies and or equipment as listed 01 1015 1 ll INSTRUCTIONS TO OFFERORS A GENERAL INSTRUCTIONS DEFINITIONS JAN 2006 EXCEPT AS OTHERWISE PROVIDED HEREIN THE FOLLOWING DEFINITIONS ARE APPLICABLE TO A
12. P4245 West Penn CATS Cable 1 User Manual Mandatory Multiple Response Optional Responses Accepted ARE YOU REQUESTING THE SC Mandatory No RESIDENT VENDOR PREFERENCE SEE THE SC PROCUREMENT CODE SECTION 11 35 1524 C 1 amp II AND SECTION IIB OF THIS SOLICITATION FOR MORE INFORMATION FOR A FAQ ON THESE PREFERENCES PLEASE SEE WWW PROCUREMENT SC GOV PREFER ENCES SC US END PRODUCT PREF SECTION Mandatory No 11 35 1524 IIB amp VIIB SELECT SC END YES I AM CLAIMING SC END PRODUCT PREFERENCE IF PRODUCT IS PRODUCT PREFERANCE MADE MANUFACTURED OR GROWN IN SC SELECT US END PRODUCT IF YES I AM CLAIMING US END PRODUCT IS MADE MANUFACTURED PRODUCT PREFERANCE OR GROWN IN THE US SELECT NO IF NOT CLAIMING A PREFERENCE NO I AM NOT CLAIMING EITHER PREFERANCE Page 8 Product Catg 83954 Nurse Call Systems Item Description Installation Labor to consist of Tendering Text Installation Labor to consist of Installation System Start up and Operational User Training Mandatory Multiple Response Optional Responses ARE YOU REQUESTING THE SC Mandatory RESIDENT CONTRACTOR PREFERENCE SEE THE SC PROCUREMENT CODE SECTION 11 35 1524 C 1 II AND SECTION IIB OF THIS SOLICITATION FOR MORE INFORMATION FOR A FAQ ON THESE PREFERENCES PLEASE SEE WWW PROCUREMENT SC GOV PRE FERENCES Accepted ARE YOU REQUESTING THE SC Mandatory RESIDENT SUBCONTRACTOR PREFERENCE 2 SEE THE SC PROCUREMENT CO
13. age or portion thereof that Offeror contends is protected by Section 11 35 1810 All markings must be conspicuous use color bold underlining or some other method in order to conspicuously distinguish the mark from the other text Do not mark your entire response bid proposal quote etc as confidential trade secret or protected If your response or any part thereof is improperly marked as confidential or trade secret or protected the State may in its sole discretion determine it nonresponsive If only portions of a page are subject to some protection do not mark the entire page By submitting a response to this solicitation or request Offeror 1 agrees to the public disclosure of every page of every document regarding this solicitation or request that was submitted at any time prior to entering into a contract including but not limited to documents contained in a response documents submitted to clarify a response and documents submitted during negotiations unless the page is conspicuously marked TRADE SECRET or CONFIDENTIAL or PROTECTED 2 agrees that any information not marked as required by these bidding instructions as a Trade Secret is not a trade secret as defined by the Trade Secrets Act and 3 agrees that notwithstanding any claims or markings otherwise any prices commissions discounts or other financial figures used to determine the award as well as the final contract amount are subject to public disclosure
14. c Responsiveness Any Offer which fails to conform to the material requirements of the Solicitation may be rejected as nonresponsive Offers which impose conditions that modify material requirements of the Solicitation may be rejected Ifa fixed price is required an Offer will be rejected if the total possible cost to the State cannot be determined Offerors will not be given an opportunity to correct any material nonconformity Any deficiency resulting from a minor informality may be cured or waived at the sole discretion of the Procurement Officer R 19 445 2070 and Section 11 35 1520 13 d Price Reasonableness Any offer may be rejected if the Procurement Officer determines in writing that it is unreasonable as to price R 19 445 2070 e Unbalanced Bidding The State may reject an Offer as nonresponsive if the prices bid are materially unbalanced between line items or subline items A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work and if there is a reasonable doubt that the bid will result in the lowest overall cost to the State even though it may be the low evaluated bid or if it is so unbalanced as to be tantamount to allowing an advance payment 02 2A105 1 SIGNING YOUR OFFER JAN 2004 Every Offer must be signed by an individual with actual authority to bind the Offeror a If the Offeror is an individual
15. ct for a qualified end product If you violate this provision the State may terminate your contract for cause and you may be debarred In addition you shall pay to the State an amount equal to twice the difference between the price paid by the State and your evaluated price for the item for which you delivered a substitute 11 35 1534 B 4 07 7B236 1 Page 7 Vill BIDDING SCHEDULE PRICE BUSINESS PROPOSAL BIDDING SCHEDULE NOV 2007 SC Dept of Corrections is seeking to upgrade our current Rauland Borg Nurse call system This will include purchase of the new system including Parts Labor System Start up and Training BID AS SPECIFIED THIS IS A REPLACEMENT ITEM THEREFORE NO SUBSTITUTIONS WILL BE ACCEPTED Product Catg 83954 Nurse Call Systems Item Description Rauland Borg Responder 4000 Nurse Call Tendering Text Rauland Borg Responder 4000 Nurse Call System to consist of the following Parts 1 R4K Network Interface Module 2 R4KPR 400 Power supply 2 R4K Battery Backup Kit 2 R4KT MB K Bus termination Board 1 R4K4020 LCD Console 5 R4KPB 12 Slim Single Button Station 10 R4KsPK Slim Speaker Module 9 R4K2JACK Slim Dual Station 14 CLA2222 Bulb 6 Point Audio CL 4 CLAR4 4 Pt Audio Relay Kit 2 RK4CONNS8 8 Pin Connector 100 2 RK4CONN6 Pin Connector 100 24 CC200 Call Cord w clip ten feet 8 HSS400 High Security Audio Bed Station 10 HSS433 High Security Push Button Station 1 W
16. curement b Purchasing Liability The Procurement Officer is an employee of the Board acting on behalf of the Using Governmental Unit s pursuant to the Consolidated Procurement Code Any contracts awarded as a result of this procurement are between the Contractor and the Using Governmental Units s The Board is not a party to such contracts unless and to the extent that the board is a using governmental unit and bears no liability for any party s losses arising out of or relating in any way to the contract 02 2A030 1 DEADLINE FOR SUBMISSION OF OFFER JAN 2004 Any offer received after the Procurement Officer of the governmental body or his designee has declared that the time set for opening has arrived shall be rejected unless the offer has been delivered to the designated purchasing office or the governmental bodies mail room which services that purchasing office prior to the bid opening R 19 445 2070 H 02 2A050 1 DRUG FREE WORK PLACE CERTIFICATION JAN 2004 By submitting an Offer Contractor certifies that if awarded a contract Contractor will comply with all applicable provisions of The Drug free Workplace Act Title 44 Chapter 107 of the South Carolina Code of Laws as amended 02 2A065 1 DUTY TO INQUIRE JAN 2006 Offeror by submitting an Offer represents that it has read and understands the Solicitation and that its Offer is made in compliance with the Solicitation Offerors are expected to examine the Solicitation th
17. eemed to be extended to the same time of day specified in the solicitation on the first work day on which normal government processes resume In lieu of an automatic extension an Amendment may be issued to reschedule bid opening If state offices are closed at the time a pre bid or pre proposal conference is scheduled an Amendment will be issued to reschedule the conference Useful information may be available at http www scemd org scgovweb weather_alert html 02 2A120 1 Page 3 SUBMITTING CONFIDENTIAL INFORMATION AUG 2002 An overview is available at www procurement sc gov For every document Offeror submits in response to or with regard to this solicitation or request Offeror must separately mark with the word CONFIDENTIAL every page or portion thereof that Offeror contends contains information that is exempt from public disclosure because it is either a a trade secret as defined in Section 30 4 40 a 1 or b privileged and confidential as that phrase is used in Section 11 35 410 For every document Offeror submits in response to or with regard to this solicitation or request Offeror must separately mark with the words TRADE SECRET every page or portion thereof that Offeror contends contains a trade secret as that term is defined by Section 39 8 20 of the Trade Secrets Act For every document Offeror submits in response to or with regard to this solicitation or request Offeror must separately mark with the word PROTECTED every p
18. eness will be evaluated against the solicitation not against this checklist You do not need to return this checklist with your response Page 13
19. hase Order PAGE TWO means the second page of the original solicitation which is labeled Page Two PROCUREMENT OFFICER means the person or his successor identified as such on the Cover Page YOU and YOUR means Offeror SOLICITATION means this document including all its parts attachments and any Amendments STATE means the Using Governmental Unit s identified on the Cover Page SUBCONTRACTOR means any person having a contract to perform work or render service to Contractor as a part of the Contractor s agreement arising from this solicitation USING GOVERNMENTAL UNIT means the unit s of government identified as such on the Cover Page If the Cover Page names a Statewide Term Contract as the Using Governmental Unit the Solicitation seeks to establish a Term Contract 1 1 35 310 35 open for use by all South Carolina Public Procurement Units 11 35 4610 5 WORK means all labor materials equipment and services provided or to be provided by the Contractor to fulfill the Contractor s obligations under the Contract 02 2A003 1 AMENDMENTS TO SOLICITATION JAN 2004 a The Solicitation may be amended at any time prior to opening All actual and prospective Offerors should monitor the following web site for the issuance of Amendments www procurement sc gov b Offerors shall acknowledge receipt of any amendment to this solicitation 1 by signing and returning the amendment 2 by identifying the amendment number and date in the space pr
20. lding Form I 312 to the person letting the contract The withholding requirement applies to every governmental entity that uses a contract Using Entity Nonresidents should submit a separate copy of the Nonresident Taxpayer Registration Affidavit Income Tax Withholding Form I 312 to every Using Entity that makes payment to the nonresident pursuant to this solicitation Once submitted an affidavit is valid for all contracts between the nonresident and the Using Entity unless the Using Entity receives notice from the Department of Revenue that the exemption from withholding has been revoked Section 12 8 540 requires persons making payment to a nonresident taxpayer of rentals or royalties at a rate of 1 200 00 or more a year for the use of or for the privilege of using property in South Carolina to withhold 7 of the total of each payment made to a nonresident taxpayer who is not a corporation and 5 if the payment is made to a corporation Contact the Department of Revenue for any applicable exceptions For information about other withholding requirements e g employee withholding contact the Withholding Section at the South Carolina Department of Revenue at 803 898 5383 or visit the Department s website at www sctax org This notice is for informational purposes only This agency does not administer and has no authority over tax issues All registration questions should be directed to the License and Registration Section at 803 898
21. oroughly and should request an explanation of any ambiguities discrepancies errors omissions or conflicting statements in the Solicitation Failure to do so will be at the Offeror s risk Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror does not bring to the State s attention 02 2A070 1 PUBLIC OPENING JAN 2004 Offers will be publicly opened at the date time and at the location identified on the Cover Page or last Amendment whichever is applicable 02 2A090 1 REJECTION CANCELLATION JAN 2004 The State may cancel this solicitation in whole or in part The State may reject any or all proposals in whole or in part SC Code Section 11 35 1710 amp R 19 445 2065 02 2A100 1 Page 2 RESPONSIVENESS IMPROPER OFFERS JAN 2004 a Bid as Specified Offers for supplies or services other than those specified will not be considered unless authorized by the Solicitation b Multiple Offers Offerors may submit more than one Offer provided that each Offer has significant differences other than price Each separate Offer must satisfy all Solicitation requirements If this solicitation is an Invitation for Bids each separate offer must be submitted as a separate document If this solicitation is a Request for Proposals multiple offers may be submitted as one document provided that you clearly differentiate between each offer and you submit a separate cost proposal for each offer if applicable
22. outh Carolina Certified Minority Business Yes No Is the bidder a Minority Business certified by another governmental entity Yes No If so please list the certifying governmental entity Will any of the work under this contract be performed by a SC certified Minority Business as a subcontractor Yes No If so what percentage of the total value of the contract will be performed by a SC certified Minority Business as a subcontractor Will any of the work under this contract be performed by a minority business certified by another governmental entity as a subcontractor Yes No If so what percentage of the total value of the contract will be performed by a minority business certified by another governmental entity as a subcontractor If a certified Minority Business is participating in this contract please indicate all categories for which the Business is certified Traditional minority Traditional minority but female Women Caucasian females Hispanic minorities DOT referral Traditional minority DOT referral Caucasian female Temporary certification SBA 8 a certification referral Other minorities Native American Asian etc If more than one minority contractor will be utilized in the performance of this contract please provide the information above for each minority business For a list of certified minority firms please consult the Minority Bu
23. ovided for this purpose on Page Two 3 by letter or 4 by submitting a bid that indicates in some way that the bidder received the amendment c If this solicitation is amended then all terms and conditions which are not modified remain unchanged 02 2A005 1 Page 1 BID PROPOSAL AS OFFER TO CONTRACT JAN 2004 By submitting Your Bid or Proposal You are offering to enter into a contract with the Using Governmental Unit s Without further action by either party a binding contract shall result upon final award Any award issued will be issued to and the contract will be formed with the entity identified as the Offeror on the Cover Page An Offer may be submitted by only one legal entity joint bids are not allowed 02 2A015 1 BID ACCEPTANCE PERIOD JAN 2004 In order to withdraw Your Offer after the minimum period specified on the Cover Page You must notify the Procurement Officer in writing 02 2A020 1 BID IN ENGLISH and DOLLARS JAN 2004 Offers submitted in response to this solicitation shall be in the English language and in US dollars unless otherwise permitted by the Solicitation 02 2A025 1 BOARD AS PROCUREMENT AGENT JAN 2004 a Authorized Agent All authority regarding the conduct of this procurement is vested solely with the responsible Procurement Officer Unless specifically delegated in writing the Procurement Officer is the only government official authorized to bind the government with regard to this pro
24. s Solicitation Number 5400005472 State of South Carolina aa a Procurement Officer SUSAN NETHERTON Request for Quote Phone 803 896 1949 E Mail Address Netherton susan doc sc gov DESCRIPTION RAULAND BORG NURSE CALL SYSTEM USING GOVERNMENTAL UNIT SC Department of Corrections The Term Offer Means Your Bid or Proposal Unless submitted on line your offer must be submitted in a sealed package Solicitation Number amp Opening Date must appear on package exterior See Submitting Your Offer provision SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES MAILING ADDRESS PHYSICAL ADDRESS SC Department of Corrections SC Department of Corrections Attn Purchasing Branch Attn Purchasing Branch PO Box 212329 4420 Broad River Road Columbia SC 29221 Columbia SC 29210 SUBMIT OFFER BY Opening Date Time 02 12 2013 10 00 am See Deadline For Submission Of Offer provision Quotes may be faxed to 803 896 1223 or E Mailed to netherton susan doc sc gov NUMBER OF COPIES TO BE SUBMITTED 1 CONFERENCE TYPE Not Applicable LOCATION Not Applicable DATE amp TIME As appropriate see Conferences Pre Bid Proposal amp Site Visit provisions Unless submitted on line you must submit a signed copy of this form with Your Offer By submitting a bid or proposal You agree to be bound by the terms of the Solicitation You agree to hold Your Offer open for a minimum of thirty 30 calendar days af
25. siness Directory which is available at the following URL http www govoepp state sc us osmba 04 4015 1 Page 6 VI AWARD CRITERIA AWARD CRITERIA BIDS JAN 2006 AWARD WILL BE MADE TO ONE VENDOR CALCULATING THE LOW BID 06 6050 1 UNIT PRICE GOVERNS JAN 2006 In determining award unit prices will govern over extended prices unless otherwise stated 06 6075 1 PURCHASE ORDERS JAN 2006 Contractor shall not perform any work prior to the receipt of a purchase order from the using governmental unit The using governmental unit shall order any supplies or services to be furnished under this contract by issuing a purchase order Purchase orders may be used to elect any options available under this contract e g quantity item delivery date payment method but are subject to all terms and conditions of this contract Purchase orders may be electronic No particular form is required An order placed pursuant to the purchasing card provision qualifies as a purchase order 07 7A065 1 SHIPPING RISK OF LOSS JAN 2006 F O B Destination Destination is the shipping dock of the Using Governmental Units designated receiving site or other location as specified herein See Delivery clause 07 7B220 1 SUBSTITUTIONS PROHIBITED END PRODUCT PREFERENCES SEP 2009 If you receive the award as a result of the South Carolina end product or United States end product preference you may not substitute a nonqualifying end produ
26. ter the Opening Date See Signing Your Offer and Electronic Signature provisions NAME OF OFFEROR Any award issued will be issued to and the contract will be formed with the entity identified as the Offeror The entity named as the offeror must be a single and distinct legal entity Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal full legal name of business submitting the offer entity i e a separate corporation partnership sole proprietorship etc AUTHORIZED SIGNATURE TAXPAYER IDENTIFICATION NO Person must be authorized to submit binding offer to contract on behalf of Offeror See Taxpayer Identification Number provision TITLE STATE VENDOR NO business title of person signing above Register to Obtain S C Vendor No at www procurement sc gov PRINTED NAME DATE SIGNED STATE OF INCORPORATION printed name of person signing above If you are a corporation identify the state of incorporation OFFEROR S TYPE OF ENTITY Check one See Signing Your Offer provision Sole Proprietorship ____ Partnership Other Corporate entity not tax exempt Corporation tax exempt Government entity federal state or local COVER PAGE NOV 2007 PAGE TWO Return Page Two with Your Offer HOME OFFICE ADDRESS Address for offeror s home office NOTICE ADDRESS Address to which all procurement and contract principal place of business
27. ts if those products are made manufactured or grown in SC or the US respectively An end product is the tangible project identified for acquisition in this solicitation including all component parts in final form and ready for the use intended The terms made manufactured and grown are defined by Section 11 35 1524 A By signing your offer and checking the appropriate space s provided and identified on the bid schedule you certify that the end product s is either made manufactured or grown in South Carolina or other states of the United States as applicable Preference will be applied as required by law Post award substitutions are prohibited See Substitutions Prohibited End Product Preferences Sep 2009 provision 02 2B112 1 PREFERENCES RESIDENT VENDOR PREFERENCE SEP 2009 To qualify for the RVP you must maintain an office in this state An office is a nonmobile place for the regular transaction of business or performance of a particular service which has been operated as such by the bidder for at least one year before the bid opening and during that year the place has been staffed for at least fifty weeks by at least two employees for at least thirty five hours a week each In addition you must either 1 maintain at a location in South Carolina at the time of the bid an inventory of expendable items which are representative of the general type of commodities for which the award will be made and which have a minimum total
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