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SWIS Suite Facilitator Guide

1. esearch Study on Early Intervention In the 2010 study by McIntosh Frank and Spaulding what can we learn Cumulative Mean ODRs Per Month about waiting too long to provide additional layers of supports to for 325 Elementary Schools 08 09 students Cumulative Mean ODRs Research Study on Early Intervention What does PBISApps mean by the October Catch s Per Month hools 08 09 The October Catch n ODRs Cumulative Mea SWIS Suite Facilitator Users Manual Guided Notes 55 A Al PBISApps Primary vs Precision Problem Statements Primary Problem Statement Precise Problem Statement What is it Example Match the Question to the most appropriate SWIS report Questions and Reporting tools may be used more than once recision Statement Example Question Reporting Tool 1 What a Referrals by Time 4 There are more ODRs for aggression on the playground than i b C f last year These are most likely to occur during first recess 2 Where an we reirame with a large number of students and the aggression is relate s the question to getting access to the new playground equipment 3 When c Data Drill Down What more ODRs for aggression 4 Who d Referrals by ae a Problem Behavior Whe alarga number of students 5 Why e Referrals by Grade When first
2. 00 ee eee eee 17 After the Training Ongoing User Support 18 Coaching Decision Making Teams 21 Coaching Step 1 Identify Decision Making Teams and Assigned Member Roles 21 SWIS Suite Facilitator Users Manual Table of Contents Team Makeup s 2s054s0sey smie ea 21 Coaching Step 2 Build or Improve Team Foundations 21 Coaching Step 3 Build or Improve Problem Solving Routines 22 Coaching Step 4 Prompting Best Practices 22 Coaching Step 5 Fading 000e eee 22 Using the SWIS Suite for Data Based Decision Making 23 The Research Thomas Gilbert s Performance Gap and Cause Analysis 00eeeeeee 23 Environment System Variables 4 23 Individual Person Variables 002555 23 Using SWIS Reports in Decision Making 24 SWIS Dashboard cccc05 e400 schddeseeccdeeteeaaass 24 Core REPOM Sue aeee dll Mawieareadsedewleblagoats 24 Additional Reports 00 0000 ce cece ees 25 Student Dashboard 00 00 cece eee es 25 Drill DOWN eenen aeda rat 25 SWIS Ethnicity Reports Identifying Potential Areas of Disproportionality 27 Referrals by Ethnicity 0 00 000s sees 27 Students with Referrals by Ethnicity 28 Referral Risk Index Percent of Students within Each Ethnicity with Referrals 29 Summarizing the Three Reports 5 29 Usi
3. SWIS Suite School Account Live Collecting and summarizing behavior data used for decision making at the building level Assigned facilitator and trained school users SAMI Account Managing contact and user information associated with a facilitators assigned schools Management of personal information is also accessible Certified facilitator only SWIS Suite Facilitator Users Manual Overview 5 A PBISApps with a focus on making everyone around them more effective The primary roles of SWIS Suite facilitator include Implement and support the SWIS Suite locally Maintain expertise in one or more SWIS Suite appli cations Allocate time to on going support of SWIS Suite schools The qualities of a successful facilitator include Basic presentation and social skills Basic computer skills e g email internet using electronic documents Knowledge about how schools work Allocation of time reserved to support assigned SWIS Suite Schools School B Ae School C School A Sustainability Refinement Coaching S vo A Q SWIS Suite Implementation Bridges the Gap PBIS Coach as SWIS Suite Facilitator Most facilitators support multiple schools using the SWIS Suite Many support those same schools in the role of PBIS coach The training and information SWIS facilitators receive provides an opportunity to influence district level budgets and in
4. Navigation Notes Demo Account Demo Account Data to explore and train on navigation and reporting e Access to App Demos options does not allow changes to be saved CICO SWIS Dashboard e View Reports Student Dashboard Log out Facilitator Training Account Facilitator Training Account Small amount of data to explore and train on tools settings person management and data entry allows changes to be e Login procedures saved account can be refreshed to remove data entered e Person Management e School Settings CICO SWIS Template Enrollment e Person Management Data Entry e g points plan changes notes Log out CICO SWIS Readiness amp Licensing SWIS Suite Facilitator Users Manual Guided Notes 81 A Al pPBISApps Training Users Swift at CICO SWIS Coaching Teams Data Based Decision Making Coaching Teams e Coach 2 3 CICO Tier II team meetings e Prompt key team members facilitator data analyst minute taker o Before the meeting o During the meeting o After the meeting 82 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes ISIS SWIS Notes Aes ISIS SWIS Training Modules The following modules are intended to prepare currently certified SWIS Facilitators for the ISI
5. Precise Problem Statement Goal Solution Development Solution What are the Who is Components action steps Responsible How will fidelity Q By When be measured Notes Updates Prevention Teaching Recognition Extinction Corrective Consequence What data will we Whois responsible for When How often Where will data Who will see look at gathering the data will data be gathered be shared the data 26 Coaching Decision Making Teams SWIS Suite Facilitator Users Manual Coaching Decision Making Teams SWIS Ethnicity Reports Identifying Potential Areas of Disproportionality One of the areas in education where data based decision making has been overlooked is disproportionality especially related to race and ethnicity The foundations of data based decision making remain the same and yet teams struggle to locate and analyze data related to disproportionality SWIS School Ethnicity Reports provide schools with a comprehensive picture describing the extent of proportionality or disproportionality of school referrals McIntosh Eliason Horner amp May 2013 Below are descriptions of the SWIS Ethnicity Reports teams use for decision making related to ethnic disproportionality HERE S A TIP The PBIS OSEP Technical Assistance Center provides two resources for using discipline data within SWPBIS to address disproportionality
6. A SWiSsuite Facilitator s Guide October 2015 A Al PBISApps Important Contact Information Website www pbisapps org Email support pbisapps org Phone 855 455 8194 PBIS TA Center www pbis org Co Facilitator s My Information Name Email PBISApps Username SWIS Certification Date CICO SWIS Certification Date ISIS SWIS Certification Date My SWIS Suite Schools District School S SWIS C CICO SWIS I ISIS SWIS The SWIS Suite Facilitator s Guide Katie Conley Megan Cave Bert Eliason Robin Spoer October 2015 A Al PBISApps Table of Contents Overview 0eeeees ore Introduction ves insergd toeteadGhaienaas 3 Who should use this guide e20e 3 What is PBISApps 20 e cece eee eee eee 3 What is the SWIS Suite 0 cece eee 3 Whiat is SWIS reciso siaveessaesebacioeesacesles ans 3 What is CICO SWIS 00 c ee cece cece ence 3 What is ISIS SWIS 2 00 00 0 0 0 c cc cece eee 5 Whiat is SAMI ics occccast cede das cidade daddaesecuan 4 SWIS Suite Account Types 4 SWIS Suite Demo Account 000 cece eee 4 SWIS Suite Facilitator Training Account 4 SWIS Suite School Account Live 4 SAMI Account 0c cee ee cece eee e eee eeeees 5 SWIS Suite Facilitator The Role and Responsibilities
7. Data entry time and staffing are scheduled to ensure that incident referral data will 4 r Data Entry amp Report be current to within a week at all times Data entry staff have access to all necessary information e g student records ee 6 A small number of people within the school facility are identified to gain SWIS Specific Date Tune access and are scheduled to attend a 3 hour Swift at SWIS Training conducted by a Location Computers certified SWIS Facilitator Internet Access 7 The school facility agrees to maintain technology Le internet browsers district permissions compatible with SWIS The school facility agrees to both initial and ongoing coaching on the use of SWIS Administrator Coordinator for school facility wide decision making Interview 9 The school facility agrees to maintain SWIS compatibility and maintain commmnication with a certified SWIS Facilitator who agrees to provide ongoing support to the school facility on the use of SWIS Administrator Coordinator Interview Items that are Not in Place or Partially in Place can be organized into an action plan Sample Readiness Journey Mark Twain A PBISApps SWIS Readiness Checklist N School wide Information System School Facility Mark Twain Elementary certified swis Facilitator John Carter Date 3 wks ago SWIS Requirements Data Source 1 Building administrator supports the impl
8. Native 40 00 47 62 60 00 82 11 Pacific 60 00 64 71 Unknown 0 00 Not Listed 0 00 Multi racial 66 67 Totals SWIS Suite Facilitator Users Manual Guided Notes Three Point Perspective Notes SWIS Suite Facilitator Users Manual Guided Notes 77 A Al yPBISApps Fidelity amp Outcome Check O Did we do what we said we would do O Did you get what you needed 78 Guided Notes SWIS Suite Facilitator Users Manual CICO SWIS Notes The CICO Intervention What are the critical features of the Check In Check Out Intervention Guided Notes Why does CICO work SWIS Suite Facilitator Users Manual Continuum of Decision Making Tertiary intensive individualized 5 of student population Secondary targeted small group 15 of student population _ Universat primary prevention provided to all students effective for approximately 80 All specialized interventions are more effective and more durable with universal school wide behavioral expectations as a foundation oO oxavansiry oF Check In Check Out Cycle Student Nominated for CICO 4 CICO Intervention Implemented Sa WOE Cea gt Regular Check In aco Meeting Class Check Out 9 Week Home Teacher
9. 4 amp 5 grade level teams NB to resend sample lessons RB to add extra praise tickets to 4 5 teacher boxes Teaching Increase verbal and 10 10 tangible reinforcement for task engagement and respect in the mornings Recognition Extinction Corrective Consequence What data will we look at Who is responsible for gathering the data When How often will data be gathered Where will data be shared Who will see the data Data Collection SWIS data saved drill down filters All staff SWIS Suite Facilitator Users Manual Fidelity NB to gather Outcome referrals 4 amp 5 grade level team mtg PBIS Team mtg 4 amp 5 grade level teams PBIS team Guided Notes 59 A Al yPBISApps Fidelity amp Outcome Check O Did we do what we said we would do O Did you get what you needed 60 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Module 5 Facilitation Readiness amp Licensing Purpose e Readiness and Licensing allows facilitators to assist schools facilities in meeting the practical and legal requirements that allow them to implement SWIS effectively Essential Learner Outcomes ELOs e Guide an organization in meeting readiness requirements by using the SWIS Readiness Checklist e Assist an organization in licensing SWIS by completing the license agreement and sending it to PBIS A
10. These resources are available at www pbis org by going to School gt Equity amp PBIS 1 Recommendations for Addressing Disci pline Disproportionality in Education link https www pbis org Common Cms files pbisresources Using Discipline Data within SWPBIS to Identify and Address Disproportionality A Guide for School Teams link https www pbis org Common Cms files pbisresourc es PBIS_Disproportionality_Data_Guide book pdf Referrals by Ethnicity The Referrals by Ethnicity report compares the percent of all enrolled students by ethnicity the blue bar to the percent of total referrals by ethnicity the green bar This report displays how the proportion of all students by racial ethnic group compares to the proportion of all ODRs given to the same racial ethnic group SWIS Suite Facilitator Users Manual Teams analyzing this report look to answer the question Is the proportion of referrals given to students from a racial ethnic group equal to the group s proportion of the school s total enrollment Example Referrals by Ethnicity Report Referrals By Ethnicity All 2013 14 A 60 5 40 gt amp o E 20 S o a x H PS e E E CVF S O S F FFEN F of D yw Ethnicity of Etnicity Enrolled Students of Enrolled Students of Re ferrals of Total Referrals Native Asian 21 17 4 2 2 55 Black 70 85 14 12 76 Latino 123
11. s total enrollment Example Students with Referrals by Ethnicity Report Students With Referrals By Ethnicity All 2013 14 60 40 20 Percentage out of 100 i ue ESA we gt K l Ff A E X E FF Ethnicity 28 Coaching Decision Making Teams of of Stu of of Stu Etnicity Enrolled dentsw Enrolled dents with Students Referrals Students Referrals Native 5 2 1 0 59 Asian 21 10 4 2 2 97 Black 70 42 14 12 46 Latino 123 101 246 2997 Pacific 5 3 1 0 89 White 255 165 51 48 96 Unknown 0 0 0 0 Not Listed 0 0 0 0 Multi racial 21 14 4 2 415 Totals 500 337 100 100 Note shaded columns correspond to bar color in related chart From this report There are 123 Latino students enrolled in the school They make up 24 60 of the school s total popula tion 101 of the 337 referred students in the school are Latino This means 29 97 of all referred students in the school are Latino There are 255 White students enrolled in the school They make up 51 00 of the school s total popula tion 165 of the 337 referred students in the school are White This means 48 96 of all referred students in the school are White Is the proportion of referred Latino students equal to the Latino proportion of the school s total enrollment SWIS Suite Facilitator Users Manual Coaching Decision Making Teams Referral Risk Inde
12. 191 24 6 28 68 Pacific 5 6 1 0 9 White Unknown Not Listed Multi racial 4 2 3 75 Totals 500 666 100 100 Note shaded columns correspond to bar color in related chart From this report There are 123 Latino students enrolled in the school Latino students make up 24 60 of the school s total population There are 191 referrals from Latino students and they account for 28 68 of the school total referrals Coaching Decision Making Teams 27 A Al yPBISApps There are 255 White students enrolled in the school They make up 51 00 of the school s total population There are 337 referrals from White students and they account for 50 60 of the schools total referrals Is the proportion of referrals given to Latino students equal to the Latino proportion of the school s total enrollment Students with Referrals by Ethnicity The Students with Referrals by Ethnicity report compares the percent of all enrolled students by ethnicity the blue bars to the percent of all students with a referral by racial ethnic group the green bars This report displays how the proportion of students within a racial ethnic group compares to the proportion of referred students within the same group Teams analyzing this report look to answer the question Is the proportion of referred students from a racial ethnic group equal to the group s proportion of the school
13. Information collected about adult behaviors related to implementing practices supporting students to achieve social competency and academic success Individual Student Information System SWIS ISIS SWIS A web based application to enter and report data related to individual students receiving more intensive Tier III supports for academic social or mental health services Teams use ISIS SWIS to define data collection measures upload and store documentation and summarize data for decision making related to these supports Information Technology IT Used in reference to school district or PBISApps personnel who manage and support the use of technology Multi Tiered Systems of Support MTSS A framework for organizing systems practices and data to achieve improvements in social academic and mental health outcomes for students within educational settings Outcome Data Information collected about student academic performance or social behaviors Teams utilize outcome data to measure the impact of currently implemented practices and to determine whether changes are needed to better support student success Positive Behavioral Interventions amp Supports PBIS A framework for establishing the behavioral supports and the social culture students need in a school facility to achieve social emotional and academic success Progress monitoring The evaluation of how performance improves toward a goal or outcome T
14. Manual Guided Notes 87 A Al yPBISApps Action Planning Tool Build an action plan for next steps Task Topic Target Date Completion Date Embedding Facilitator Roles amp Responsibilities into job description Pbisapps org and SWIS Suite navigation Introduce need for quality decision systems in schools Readiness amp Licensing User Training Team Coaching Data based decision making 88 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Task Topic Target Date Completion Date District Scale Up Planning SWIS Suite Facilitator Users Manual Guided Notes 89 A Al pPBISApps 1235 University of Oregon Eugene OR 97403 1235
15. Student Centered Decision Making e Students are NOT labeled as Continuum of Decision Making Tertiary intensive Or individualized 5 of student population gt A students are supported Secondory torgeted small group 15 of student population with the appropriate Universal primary prevention 80 of student population of supports for e As intensity of support increases so Figure 1 M4 16 does the and of progress monitoring SWIS Suite Facilitator Users Manual Guided Notes 53 A Al yPBISApps Building a Decision System Analyzing data in layers to drill down Continuous Quality Improvement Reassess and revise solution s as needed Identify problems with precision Monitor utcomes and Establish goal s Using SWIS Data to Solve problems Develop solution s Figure 2 M4 19 Content Checkpoint Write amp Talk Build your script for helping people understand What is data based decision making Why is it useful 54 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Universal Screening amp October Catch SWIS Data can be used for decision making in the following ways Uni is Progress Monitoring for ongoing Summative Evaluation Ge al ma S decision making e g daily weekly to prevent previous problem 8o pring monthly patterns e g quarterly annually
16. Submitted electronically by fax or by mail Can be signed and submitted by anyone in the school Replaces all previous license agreements Includes the option Data Sharing Agreement Must be signed and submitted by the facilitator Asks for the list of users identified to be trained Requires school and billing information be identified e Once submitted please allow for activation e After activation communications will be sent out to the following notification email invoice welcome letter True False The subscription fee is based on a number of schools b number of applications bundled per school and c date at the time that the invoice is generated True False Schools should sign up for all SWIS Suite applications at the same time because it s easier to install everything at once rather than to phase over time True False Signatures on the license agreement may be completely electronically or hand written Everything else must be completed electronically 64 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Optional Available Resources Match the resources to the most appropriate audience s Who What 1 Certified Facilitator a SWIS Suite Facilitator Guide b www pbisapps org 2 School User c Demo Account d PBISApps Support Staff e User s Manuals f Webinars g User Guides amp Materials Content Checkpoint Write amp Talk Build your script for helpi
17. What When Where Why Drill Down Filter Grades 4 5 Who x What When Where Why Drill Down Filter Problem Behaviors M Defiance LI Who What When Where xX Why Drill Down Filter Perceived Motivation Task Avoidance How many students are related to the identified problem 10 How many referrals are related to the identified problem 10 Pere Is the problem best addressed through systems or with individual students xl Systems Students In September there were a group of ten 4 and 5 grade students referred for minor defiance in the classroom during the morning classroom period 8am 9 30am in order to avoid tasks Summary Precise Problem Statement By the end of November the team would like to see less than 5 referrals per month from 4 and Goal 5 praders in the classroom before first recess 9 30am Solution Development How will fidelity be measured NB to visit and check with teachers Self report to NB via email NB to visit and check with teachers Who is Responsible What are the action steps Solution By When Components es Notes Updates Ideas shared by 10 6 Recommend teachers start with easy fun warm up task Reteach respect in the classroom 4 amp 5 grade level teams NB to resend Prevention sample ideas 4 amp 5 grade level 10 6 teams
18. Whether conducting an initial training for a brand new account orienting new users who will replace or support the current team or providing boosters for current users the minutes set aside for training should effectively prepare each participant to fulfill their role using the application Each participant should leave with an understanding of how his her role fits into the larger decision system contributing to student success User training topics for every application include Introduction to the application Confidentiality agreements e g data sharing pass words appropriate notes Data based decision making User Training 17 A PBISApos Basic navigation Account set up Data entry Report generation Procedures and facilitator contact information for ongoing support and problem solving At the end of any user training 1 Set up each user s new account using SAMI 2 Provide users with their usernames and temporary passwords 3 Request each user create a permanent password which will not be shared 4 Optional Work with appropriate stakeholders to prepare the school settings according to team agree ments at readiness within the school s live account HERE S A TIP Never use a school s live account for initial training Hands on training demonstrations and activities take place in two accounts the SWIS Suite Demo Account and the Facilitator Train ing Account For more information
19. about these accounts see page 4 Access to the school s live account should only be provided after users have completed the user training A convenient time to hand out login information to each user would during the last 10 15 minutes of the training This lets users start to familiarize themselves with their school s account and reinforces the information covered during the training Two weeks after the user training Confirm users have logged into the live account verify in SAMI 18 User Training Confirm with stakeholders the roles and responsibil ities related to account management data entry and report generation are clearly understood Provide problem solving assistance where needed Provide guidance to the team on best practices for building fluency in navigation data entry tools or report generation After the Training Ongoing User Support Once users have built fluency with the application and performing tasks related to their role they should need minimal support Some ways facilitators can provide on going support to their schools include semi annual or quarterly communications on the following topics Efficiency tips Prompts to check data integrity Reminders on the importance of current and accu rate data for decision making Relaying new information or changes coming to PBISApps deas for using reporting options such as drill down ethnicity reports CICO SWI
20. essential experts maintaining accurate current person and referral records within SWIS they provide the access to the data decision making teams need HERE S A TIP Data entry user s play a critical role in maintain ing accurate and up to date information within the SWIS Suite Those identified to enter data should be included on decision making teams to ensure understanding across all stakeholders on how data are used and the importance of consis tent and accurate reporting User Training 15 A Al yPBISApps CICO SWIS User Access Levels SWIS Data Data Who Are the ISIS SWIS Users The ISIS SWIS team is comprised goo Admin Entry Analyst i of 2 3 individuals who divide View CICO SWIS Dashboard e the following responsibilities as eae F p appropriate to their role Generate Reports i Coordinator setting up student case files leading student level teams and Enroll Unenroll Students x participating in school level coordination Edit All School Settings n teams Successful coordinators need a strong background in functional behavioral Edit Core Data Only assessment support planning and goal Errallmant amp Senel Days development Note Because coordinators Edit Person Management e identify train and provide access to an ISIS SWIS student case file it is essential Generate Student i ae Dashboard the ISIS SWIS facilitator maintains
21. have the most frequent behavior problems Referrals by Grade Does this graph give us additional insights to answer the question Who is engaged in the behavior SWIS Suite Facilitator Users Manual Coaching Decision Making Teams Additional Reports SWIS Additional Reports provide nuanced perspectives to the school s social climate Teams find they may use these reports less frequently than Core Reports Additional Reports include Multi year reports for Average Referrals Per Day Per Month Referrals by Location Referrals by Problem Behavior How does this year compare with previous years Referrals by Staff Which staff may need support in classroom management When looking at which staff have the most fre quent referral rates what do we know about their roles in the building Suspension Expulsion Ethnicity Reports see Data based Decision Making with SWIS Ethnicity Reports on page 27 Triangle Report displaying the proportion of students with O 1 referrals 2 5 referrals or 6 referrals Year End Report displaying multiple graphs and tables providing a comprehensive representation of referral data after completion of an entire school year HERE S A TIP A couple of details about a couple of reports 1 Referrals by Student can be used as part of a school s universal screening process Referrals by Staff is a highly confidential report only available to SWIS Admin users
22. individualized plan which may include a attending a training b completing competency activities c completing additional tasks to regain foundational knowledge and skills SWIS Suite Implementation Steps Schools implementing the SWIS Suite follow a standard set of steps taking them from initial request to using their own behavior data for regular decision making 1 School Request a Evaluate new requests for adopting SWIS CICO SWIS and ISIS SWIS b Plan phasing for schools looking to adopt more than one SWIS Suite system 2 Application Implementation a Conduct initial readiness and licensing prior to user training and team coaching b Approximately 20 hours per school for the first year 3 User Training Provide training technical assistance and updates to each authorized user to ensure data integrity and confidentiality 4 Team Coaching Coach teams on data based deci sion making for continuous quality improvement 5 Systems Refinement Provide on going support on improving systems documentation and procedures related to the quality of decision systems 6 On going Sustainability a Build a regular schedule for readiness reviews check ins coaching sessions new user trainings SWIS Suite Facilitator Users Manual Overview or other facilitation tasks to maintain the fidelity of SWIS Suite implementation across assigned schools b Approximately 5 hours per school per year Sustainability Ref
23. or within a single period to identify areas of progress or red flags for problem solving Here is a list of available CICO SWIS report and tips for how to use each in the decision making process Coaching Decision Making Teams 29 A Al PBISApps School Wide Report The CICO SWIS School wide report provides system level information about CICO implementation across the school per day How do mean scores look compared with the goal How are students responding What patterns do you notice for high mean and low scores Average Daily Points by Student The Average Daily Points by Student report displays the average percent of points each student enrolled in CICO earned for a specified date range Compare averages with the school wide goal How is each student doing in relation to the school wide goal Which student might need more attention to gain quality improvement in outcomes Which students appear to be responding well to the intervention Individual Student Count The Individual Student Count report displays the percent of points an individual student during each day for a specified date range Compare data with the student s individual goal Is the student successful at this level of support Do we notice any patterns Does the instruction or coaching need to be adjusted or changed Has the student met short term goals necessary for achieving long term goals Has the student
24. recess 6 Who is the Culprit Perp f Referrals by e Why to get access to the new playground equipment Location Figure 3 M4 41 g Referrals by Student h Referrals by Staff Content Checkpoint Write amp Talk Build your script for helping people understand How can SWIS help with data based decision making 56 Guided Notes SWIS Suite Facilitator Users Manual Defining Goals 1 Define the problem with precision 2 Define the of the problem current status level amount 3 Define what would be considered 4 Use the to guide the Solution Components Guided Notes Component Description How can we avoid the problem context Ex Schedule change curriculum change Prevention How can we define teach and monitor what we want Ex Teach model appropriate behavior use problem Teaching behavior as negative example How can we systematically reward positive behavior Recognition How can we prevent problem behavior from being rewarded Extinction How can we systematically correct problem behavior Consequences How will we collect and use data to evaluate e Implementation fidelity Evaluation e Impact on student outcomes My Example s SWIS Suite Facilitator Users Manual Guided Notes 57 A Al PBISApps SWIS Drill Down Worksheet Who What When Where Red flag ite
25. regular communication with coordinators in the Resolve Data A R school Integrity Errors Execute Person Import e School Wide Read Only generating school Who Are the CICO SWIS Users The CICO SWIS team is comprised of 2 3 individuals who divide the following responsibilities as appropriate to their role wide and student level reports for decision making teams and individuals as requested Full Data Entry or Read Only User Access the user access to one or more student case files estab lished by the ISIS SWIS coordinator CICO Admin managing school settings based on team agreements Data Entry entering data student enrollment point card data maintaining student and staff records and monitoring data integrity Data Analyst Reporter generating reports for decision making teams and individuals as requested These users become essential experts maintaining accurate current person and intervention data within CICO SWIS they provide the access to the data decision making teams need HERE S A TIP Two primary types of teams use ISIS SWIS data for decision making 1 School level coordination teams broadly monitor school wide Tier III student support 2 Student level support teams focus on the support of an individual student Consider both teams during readiness evalua tions and setting up ISIS SWIS team members 16 User Training These users become the
26. the intervention 2 Review the overall integrity and fidelity of the program What is ISIS SWIS The Individual Student Information System ISIS SWIS is a decision system within the SWIS Suite for students receiving more intensive supports for academic social or mental health services Teams using ISIS SWIS have a place to 1 Identify team members 2 Store formal assessments 3 Update individual support plans Overview 3 A Al yPBISApps 4 Assess the effectiveness of the interventions With ISIS SWIS individual student support teams are organized informed and able to make timely decisions to benefit each student What is SAMI The SWIS Account Management Interface SAMI provides facilitators one location for managing the information related to the schools they support Facilitators using SAMI can 1 Efficiently manage and support their assigned SWIS Suite schools 2 Update school grade levels contact information billing information and subscription status 3 Add edit or delete school user accounts as appro priate 4 Access SWIS Suite school account s to support users and coach decision making teams SWIS Suite Account Types There are four account types facilitators use when working with SWIS Suite schools Each account works best for specific tasks The table and descriptions below define each account type Remember to log out of accounts before transitioning to a different task SWIS
27. use this guide The purpose of the SWIS Suite Facilitator Guide is to provide certified SWIS CICO SWIS and or ISIS SWIS facilitators with a reference for coaching and supporting schools to use the SWIS Suite as part of their comprehensive decision system The guide is for use by facilitators during initial start up training and ongoing support Much of the information found in this manual is also available online at www pbisapps org What is PBISApps PBISApps is a not for profit group developed and operated by Educational and Community Supports ECS a research unit at the University of Oregon The PBISApps team manages a series of educational tools related to the implementa tion of multi tiered systems of support MTSS These tools include the School Wide Informa tion System SWIS Suite PBIS Assessment and PBIS Evaluation These applications have been implemented in more than 25 000 schools in the US and abroad PBISApps has been making schools safer and more productive places for over 10 years by empowering educators to make data based decisions as problems emerge What is the SWIS Suite The SWIS Suite a set of four applications SWIS CICO SWIS ISIS SWIS and SAMI is a reliable confidential web based information systems designed to collect summarize and use student behavior data for decision making Re search tells us educators can make more effective and efficient decisions when they have the right
28. wide decision making Interview 9 The school facility agrees to maintain SWIS compatibility and maintain communication with a certified SWIS Facilitator who agrees to provide ongoing support to the school facility on the use of SWIS Administrator Coordinator Interview Hems that are Not in Place or Partially in Place can be organized into an action plan Sample Readiness Journey Truman A pais Apps SWIS Readiness Checklist School wide Information System An Schoo l wide Information System SchoolFacility Truman Elementary Certified SWIS Facilitator Mark Green Date Today _ SWIS Requirements Data Source feel 1 Building administrator supports the implementation and use of SWIS Administrator Interview 2 A school facility wide behavior support team exists and reviews SWIS referral Team Roster amp Meeting data at least monthly Schedule 3 The school facility has an incident referral form and definitions for behaviors Incident Referral Form s resulting in administrative managed major vs staff managed minor incidents in Problem Behavior place that is compatible with SWIS referral data entry Within three months of SWIS licensing the school facility is committed to having in place a clearly documented predictable system for managing disruptive Written Guidelines behavior e g School wide PBIS 5 Data entry time and staffing are scheduled to ensure that inc
29. 5 PBIS Coach as SWIS Suite Facilitator 6 Facilitator Certifications 4 7 SWIS Facilitator Certification 005 7 CICO SWIS Facilitator Certification 7 ISIS SWIS Certification c cece cence 7 Maintaining Certifications 2006 8 Handling Retirement or a Role Change 8 Getting Recertified eee eee eee e es 8 SWIS Suite Implementation Steps 8 What to Consider When a School Contacts You to Use the SWIS Suite 000 eee 9 Readiness amp Licensing 11 SWIS Suite Readiness ccc cece eee nN Initial Readiness Evaluation 0 0005 11 Annual Readiness Evaluation 0005 1 Readiness Checklist Examples and Resources 12 SWIS Suite Licensing 2c eee eee eee 13 How Many Accounts Does My School Need 13 Required Signature Fields 02 005 14 INVOICING e seen asawetal eae iaa aa 14 PHCING c rt ateataaincncieagensie a e a needs 14 FayMENE cictnceneenncnheorss oagenera ori ois 14 User Training 2468 15 Identifying the Users Who Will You Train 15 Who Are the SWIS Users 0 00 0000 e eee eee 15 Who Are the CICO SWIS Users 005 16 Who Are the ISIS SWIS Users 0 00005 16 User Training Prep What to Do Before the Training 17 Conducting the Training
30. BIS Applications Login located in the black bar app bar at the top of the screen Enter the email address and password associated with the account a Click Login Once logged in slide over to the left side of the app bar and click on SAMI to access your personal SAMI account SWIS Suite Facilitator The Role and Responsibilities If your school district region or state has committed to providing discipline information to teams then investment must be made to build the capacity to use these tools efficiently SWIS Suite facilitators are the key to transforming and sustaining the SWIS Suite as a functional information system influencing how your school supports student behavior A facilitator is certified to implement and support one or more SWIS Suite applications within their local schools Being a facilitator means moving beyond consulting into building long term capacity within and across local schools Who Uses This Account Demo Account Provide access to SWIS Suite features minus the ability to save For trainings and overviews Anyone Facilitator Training Account Provide the same features as a live school account with the ability to be reset back to its original settings once training is complete For training data entry fluency building tasks and settings to SWIS Suite users Certified facilitators and anyone with whom they have shared access Users a Facilitators Interested schools
31. Bender Documents Carly Johnson Documents SWIS Demo School PBIS MTSS Data Analyst and Meeting Minute Templates Tier 3 ISIS SWIS Data Analyst Worksheet Tier 3 Student Action Team Meeting Minutes TIPS Adapted Swift at ISIS SWIS Training Materials Facilitator Implementaion Action Plan Data Collection Strategies SWIS Suite Facilitator Roles amp Responsibilities Overview What is a SWIS Suite Facilitator A SWIS Suite facilitator is a change agent who has been trained to implement and support one or more SWIS Suite applications within their local schools Primary Role Local capacity building for implementation and sup port of the SWIS Suite Maintaining expertise in one or more SWIS Suite systems i e SWIS CICO SWIS ISIS SWIS Allocating time to the ongoing support of assigned SWIS Suite schools Qualities of a Successful Facilitator Basic presentation and social skills Basic computing skills e g email internet using electronic documents Knowledge about how schools work SWIS Suite Facilitator Users Manual Facilitator vs Consultant role which includes long term capacity within and across local schools and a focus on making everyone around them more effective Allocation of time reserved to support assigned SWIS Suite Schools Initial Certification SWIS Facilitator Certification 2 5 days in person training SWIS Certification is required for all facili tator
32. Graph Sent Check In Checks Class Check In Afternoon Check Out CICO SWIS Daily Progress Report Nome Rating Scale CICO SWIS Goal _80_ Date r 2 Met all expectations Great job Points Earned _39_ Parent Guardian Signature 1 Met some expectations Good work Points Possible 2 0 Met few or no expectations Room for improvement Goal Met Hus No O Period 1 Period 2 period 344 aeaa Period 5 Period 6 Period 7 ste O o Oo 10 rio 2 o O o O o Respectful 0 0 aG o 0 2 o 0 0 Responsible o 2 o 2 KO 0 2 o 0 0 Total Points 6 5 3 6 3 6 6 Guided Notes 79 A Al PBISApps Implementing Check In Check Out CICO Self Assessment and Action Plan Check In Check Out Self Assessment and Action Plan Schoot Date Instructions As team review esch of the folowing essential elements for Check n Chech Out CICO end record thelr current status For a elements that are rated as in Progress or Notin Place establish an acton plan Who wil When wi CICO Element in Piace prom Pd What work needs to be completed Sumate Progess Place complete competed bewar oe 80 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes The CICO SWIS Application Navigation Demonstration Overview of CICO SWIS navigation
33. IS Suite applications work best embedded within a school facility s comprehensive student support framework The readiness evaluation ensures the foundation of the school s decision system works compatibly with the SWIS Suite before data are ever entered Each application s readiness checklist establishes the school has Support to use the application and teams to use the data for decision making Documentation of a comprehensive student support program Capacity to collect data and time allocated for data entry Commitment to maintaining sustainable decision systems certified facilitator and readiness mainte nance All schools go through an initial readiness evaluation when they get started with the SWIS Suite Once schools have an established account facilitators complete annual readiness evaluations Initial Readiness Evaluation The initial readiness evaluation identifies the extent to which the school s decision systems support the application i e SWIS CICO SWIS or ISIS SWIS Initial readiness evaluations generally look like this 1 Review the SWIS Suite application s readiness checklist Before meeting with the school review the checklist and prepare to look for specific docu mentation when deciding whether an item is marked as in place partially in place or not in place 2 Identify key stakeholders Select 3 5 people who will work together through the school s readiness evaluation
34. Key stakeholders are building personnel who a Have the authority to allocate resources toward implementation b Will regularly manage the account enter data or SWIS Suite Facilitator Users Manual t Readiness amp Licensing generate reports c Will be instrumental in adopting system changes needed to meet readiness 3 Evaluate the status of each readiness item Re viewing the readiness checklist in person with stake holders is ideal Viedo or phone conference meetings can also work Email consultation does not allow the high quality communication or in depth discussion needed to ensure each item is embedded within the larger context and systems 4 Develop an action plan Partner with stakeholders to plan next steps for completing any readiness item marked as partially or not in place Action planning tasks might include a Developing program documentation b Training teams or school staff c Scheduling review meetings 5 Finalize readiness evaluation 6 Complete and submit the license agreement With all readiness items marked as in place work with stakeholders to complete and submit the license agreement indicating which SWIS Suite application to set up 7 Provide staff orientation All school staff will need orientation around any changes to referral process and documentation made as a result of the readi ness evaluation Members of the stakeholder team may want to provide this orientation Consider u
35. Meeting Minutes TIPS Tier SWIS Data Analyst Drill Down Worksheet Facilitator Implementaion Action Plan How to Find CICO SWIS Resources To access CICO SWIS resources 1 Go to www pbisapps org 2 Click Resources 3 Click User Guides amp Materials 4 Under CICO SWIS Materials click View All Materials The following resources are available to help you in your CICO SWIS facilitation process CICO SWIS Readiness checklist Point Card Examples DPR examples PBIS and MTSS Program Examples PBIS Intervention Guidelines CICO Program Description 1 CICO Program Description 2 CICO Development and Implementation Guide Check N Connect Handbook Swift at CICO SWIS materials PBIS MTSS Data Analyst and Meeting Minute Templates Tier 2 CICO Team Meeting Minutes TIPS Adapted Tier 2 CICO Data Analyst Worksheet Facilitator Implementaion Action Plan How to Find ISIS SWIS Resources To access ISIS SWIS resources 1 Go to wwwopbisapps org 2 Click Resources 3 Click User Guides amp Materials 4 Under ISIS SWIS Materials click View All Materials The following resources are available to help you in your ISIS SWIS facilitation process 36 Resources O ISIS SWIS Readiness Checklist ISIS SWIS Student File Set Up Checklists PBIS and MTSS Program Examples Tier Ill Student Supports Flowchart Tier Ill Support System Program Outline Demo Student Files Brian
36. O Did you get what you needed SWIS Suite Facilitator Users Manual Guided Notes 43 Apotsice Module 2 Account Setup Purpose e Demonstrate that SWIS is designed to be excruciatingly efficient and meet the decision making needs of schools Essential Learner Outcomes ELOs e Explain the difference between School Settings and Account Settings e Use School Settings to manage e School Profile amp Contact Information e School Days amp Starting Month e School Enrollment amp Ethnicity e Custom referral fields in addition to the SWIS required fields e Use the Data Integrity tool to fix problematic data e Use Person Management to add and maintain student and staff records School Settings e School Settings allow schools facilities to a set of features within SWIS to address decision making needs e Access to the Settings is to to people who need to be able to make to the school s SWIS account e It is recommended that relevant be included in discussions related to School Settings which should be reviewed e School Settings impact which of the following users a Individual user accounts b All SWIS users at the school c SWIS Admin account only Personal Account Settings e Personal Account Settings allow an to update profile information as well as application settings to accommodate data entry or reporting e Personal Account Settings impact which of the following us
37. S Roles amp Responsibilities What SWIS access would be most appropriate for the following individuals Context Access Needs Level 1 Team Leader who will monitor data weekly a No access needed contact current and bring reports to the school wide PBIS user team meetings 2 School administrator who is part of the PBIS b Reporter Data Analyst teams both PBIS amp Tier II II teams and works closely with a few students who receive individualized supports 3 District staff working on annual evaluation c Data Entry reports across the district 4 Two office support staff who will alternate d SWIS Admin entering referral data into SWIS 5 Another SWIS Facilitator in the district who e Facilitator SAMI sometimes assists with coaching and support 6 Grade 4 teacher who has parent teacher meetings next week and would like reports for each student one time request 70 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes SWIS Account Management Interface SAMI SAMI is an application available to for managing their currently licensed SAMI allows facilitators to more support a school s SWIS and SAMI is a facilitator s User access type varies based upon included in the subscription e g SWIS CICO SWIS ISIS SWIS e Size grade levels and of school e Facilitator capacity for and e SWIS implementation at the district regional or state level e Role and assigne
38. S SWIS Certification training Module 1 Pre Module Orientation to ISIS SWIS M Module 2 Creating Student Files amp Adding Team Members B Module 3 Managing Documents M Module 4 Managing Measures Module 5 Data Entry amp Report Generation Module 6 Readiness amp Licensing A Module 7 Facilitation M Module 8 Swift at ISIS SWIS Post training Competency Activities O REGS Module 1 Orientation to ISIS SWIS SWIS Suite Facilitator Users Manual Guided Notes 83 A Al yPBISApps Module 2 Creating Student Files amp Adding Team Members Module 3 Managing Documents 84 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Module 4 Managing Measures Module 5 Data Entry amp Report Generation SWIS Suite Facilitator Users Manual Guided Notes 85 A Al PBISApps Module 6 Readiness amp Licensing Module 7 Facilitation 86 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Module 8 Swift at ISIS SWIS SWIS Suite Facilitator Users
39. S School Wide report or the ISIS SWIS School Wide report HERE S A TIP Sometimes users have questions and they will look to you as their primary contact If school users contact you with a support or coaching question and you aren t sure how to respond spend 10 15 minutes looking through your available resources pbisapps org website user s manual facilitator guide training notes If after 15 minutes you haven t found the information you need contact the PBISApps support team for guidance Over time you will build your repertoire of support responses but the PBISApps team is always ready to provide facilitators with assis tance SWIS Suite Facilitator Users Manual Notes SWIS Suite Facilitator Users Manual User Training 19 A PBISApps Coaching Decision Making Teams Minute Taker Coaching Decision Making Teams Once school users receive training to use the SWIS Coordinating Team Suite applications and start to enter data decision 7 CICO Coordinator Tier Ill Team Members Administrator making teams can immediately start using data in their regular meetings SWIS facilitators coach Wenn Team Lead meeting facilitatar teams to utilize the right information at the right Primary Data Analyst person to regularly review time leading to improved decision making and and provide data summary to teams more effective learning environm
40. SWIS Suite Facilitator Users Manual Student Dashboard The Student Dashboard provides a comprehensive overview of any one student s data in SWIS and CICO SWIS when making decisions about the student including levels of supports and appropriate interventions Drill Down The SWIS Drill Down provides data analysts and decision making teams the ability to take any potential problem and begin to add filters one at a time to pinpoint its context Using the Drill Down teams begin to define the problem with precision by answering What is the problem behavior Where is the problem happening 2 3 When is the behavior most likely to occur 4 Who is engaged in the behavior 5 Why is the problem sustaining Coaching Decision Making Teams 25 A Al yPBISApps SWIS Drill Down Worksheet O Who 1 What O When O Where Describe Red Flag Item MO Who O What O When O Where O Why Drill Down Filter Describe O Who O What O When O Where O Why Drill Down Filter Describe MO Who O What O When O Where O Why Describe Drill Down Filter XO Who O What O When O Where O Why Drill Down Filter Describe How many students are related to the identified problem How many referrals are related to the identified problem Referral Summary Is the problem best addressed through systems or with individual students O Systems O Students
41. Suite Demo Account The SWIS Suite Demo Account is publicly accessible and provides users the ability to explore the whole SWIS Suite minus the ability to save changes Facilitators use this account to give schools an overview of the SWIS Suite s features including navigation and reports To access the Demo Account Go to pbisapps org Click on App Demos at the top of the page Click the SWIS CICO SWIS and ISIS SWIS Demo button 4 Overview SWIS Suite Facilitator Training Account Facilitators have unique accounts for training purposes The SWIS Suite Facilitator Training Account works just like a live account contains very little data and can be refreshed back to its original state Facilitators can share their access to this training account whenever appropriate as the account contains no confidential data To access the SWIS Suite Facilitator Training Account Go to pbisapps org Click on PBIS Applications Login located in the black bar app bar at the top of the screen Enter the username facilitator Enter your unique password following the format firstlastname all lowercase no spaces My facilitator training account password To refresh the SWIS Suite Facilitator Training Account Inthe SWIS Suite click Tools a Click Refresh Facilitator Account HERE S A TIP It is recommended you refrain from entering identifying information e g real staff student names refer
42. WIS Admin Data Entry Data Analyst Reporter associated with the application and the different elements they have access to Referral Data Entry Describe the purpose of the referral form 48 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Navigation Notes Referral Type Student Grade IEP Status Staff Date Time Location Problem Behavior Subtypes Perceived Motivation Others Involved Action Taken Subtypes Seclusion Restraint Notes Custom Fields Save amp Copy SWIS Suite Facilitator Users Manual Guided Notes 49 A Al PBISApps Edit Referral amp View History Observations amp Notes Content Checkpoint Write amp Talk Build your script for helping people understand What possible procedures might be needed to ensure data entry staff members have what they need to enter maintain data e g missing information student with IEP observations about data patterns 50 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Fidelity amp Outcome Check O Did we do what we said we would do O Did you get what you needed SWIS Suite Facilitator Users Manual Guided Notes 51 A Al PBISApps Module 4 Data Based Decision Making Purpose e Demonstrate the value of data based decision making Demonstrate
43. ailable for sets of schools pur chased together by a single payer on a single invoice 14 Readiness amp Licensing Bundled discounts are available for any school pur chasing more than one application at the initial point of purchase All discounts are provided at renewal or at the initial purchase of the bundle Pricing All prices are per school regardless of size per year After September 1 SWIS Suite subscription fees are prorated throughout the year There is no trial period for the SWIS Suite however free demos of all applications are available for preview on PBISApps org All subscription fees are invoiced with payment terms of net 30 days Invoices unpaid after 30 days will receive two notices of past due payment Subscriptions will be suspended after 90 days pending receipt of payment Any account s payment status is available within the SWIS Suite More information about pricing is available on www pbisapps org by going to Applications gt SWIS Suite gt Get SWIS gt More Pricing information For specific questions on invoicing or pricing please contact the PBISApps Support team Payment Invoices may be paid with a check or credit card Credit card payments can be made online by visiting the Pay Invoice link at the top of PBISApps org Credit card information cannot be taken over the phone Checks should be made payable to the University of Oregon HERE S A TIP If a purchase order
44. ate as a team member during this meeting and prompt or model as appropriate SWIS Suite Facilitator Users Manual Meeting 3 Provide minimal prompts during the meeting Praise the team on improvements you noticed over the last few meetings Additional meetings Facilitators should attend at least one meeting per year to offer additional coach ing This supports team members as they adopt and refine their team foundations and problem solving routines Using the SWIS Suite for Data Based Decision Making Decisions are more likely to be effective when they are based on data Defining the problem to be solved with precision results in higher quality more efficient decision making HERE S A TIP If there is more than one problem on the table for action planning teams might need help deter mining which problem to address first A team s judgment about the significance of a problem and whether to address it immediately will de pend on the Severity intensity of the behavior How dangerous is the behavior Frequency of the behavior How often does the behavior currently occur Tends in behaviors Is the behavior s fre quency decreasing staying the same or increasing The Research Thomas Gilbert s Perfor mance Gap and Cause Analysis Teams looking to move from their current state to improved outcomes rely on data to give them consistent feedback about their efforts Research tells us why The Behavio
45. d to embed data use as each Primary Data Analyst person to regularly review and meeting s foundation As teams look to build or provide sara surina Te teamie improve upon their meeting foundation help Primary Data Entry Staff them to Minute Taker Create team agreements and procedures to maxi mize meeting time Tier Il Team Members Adopt standardized meeting minutes and agendas Administrator for consistent and thorough decision recording Tier Il Team Lead meeting facilitator Reorganize agendas to start with evaluation data Primary Data Analyst person to regularly review and summaries to guide discussions and decision making provide data summary to teams Empower student and family voices in decision making Primary Data Entry Staff SWIS Suite Facilitator Users Manual Coaching Decision Making Teams 21 A Al pPBISApps Coaching Step 3 Build or Improve Problem Solving Routines A key team function is to identify and solve problems to bridge the performance gap Quality decision making depends most upon defining a problem to be solved with precision and clarity Help teams work to embed this idea into their routines by Introducing the distinction between primary problem vs precision problem identification Note Precision problems answer the what where when who how often and why questions Prompting teams to drill down into the problem by starting with a broad summarization then
46. d to the user SWIS Suite Facilitator Users Manual Guided Notes 71 A Al yPBISApps Fidelity amp Outcome Check O Did we do what we said we would do O Did you get what you needed 72 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Module 7 SWIS amp Ethnicity Data Purpose e Be able to assist schools in reviewing and discussing the SWIS Ethnicity reports to identify potential areas of disproportionality Essential Learner Outcomes ELOs e Describe the importance of considering ethnic disproportionality across behavioral data e Navigate and coach the use of the three SWIS Ethnicity reports for decision making Equity in Education To ensure an education for all students there exists a need to review outcome data for various racial ethnic groups of minority students in a school s discipline data may indicate that a school s current systems and practices are not meeting the of minority students Evaluating discipline data among groups is a way for schools to work toward student for all students It s the Same Logic Notes SWIS Suite Facilitator Users Manual Guided Notes 73 A Apotsice SWIS School Ethnicity Reports Graph 1 Referrals by Ethnicity oe By Ethnicity Percentage of All Enrolled Students by Ethnicity Compared to Percentage of Total Referrals by Ethnicity 60 E of Total Referral
47. data in the right form at the right time The SWIS Suite provides school facility personnel with the informa tion they need to be successful decision makers Information entered into the SWIS Suite is confi dential and secure The SWIS Suite protects data through the use of account specific passwords SWIS Suite Facilitator Users Manual Overview and high quality data protection procedures The SWIS Confidentiality and Security Statement can be accessed at www pbisapps org What is SWIS SWIS allows users to collect information about discipline events The behavior data can be instantly accessed in tables reports and graphs allowing teams to easily monitor and analyze behavior trends at the school wide small group and individual levels The reports available within SWIS allow teams to 1 Review school wide referral patterns a How often do referrals occur b What problem behaviors occur most frequently in our building c Where are problem behaviors most likely to occur d When are problem behaviors most likely to occur e Which students are involved in referrals 2 Define behavior patterns in greater detail What is CICO SWIS Check in Check Out CICO SWIS is a web based decision system providing school facility personnel with an online space to enter Check In Check Out CICO point card data easily and efficiently Teams using CICO SWIS have a place to 1 Monitor individual student progress in
48. eams may progress monitor data related to staff implementation fidelity student social behavior Resources 33 A Al yPBISApps and or student academic performance Subscription The account granted to one or more PBIS Applications Each application has an identified process for requesting and or maintaining a subscription which may include readiness evaluations licensing and or an annual subscription fee School Wide Information System SWIS A web based application for entering office discipline referral data Data are summarized to provide information about individual students groups of students or the entire student body of any time period Reports allow teams to review school wide referral patterns and define those patterns with precision SWIS Suite A reliable confidential web based information system to collect summarize and use student behavior data for decision making Applications included in the SWIS Suite are SWIS ISIS SWIS a CICO SWIS SAMI System A set of practices and resources e g coordination teams program documentation data collection entry administrative support allowing schools to use the applications and data for continuous quality improvement Tier Within MTSS a three tiered model often represented by a green yellow and red triangle represents the supports available to students based on intensity of student academic social or mental health needs Each tier is a
49. ee field has the authority to sign this agreement as well Schools opting to share data allow their SWIS Suite data to be shared for the following purposes Educational research used to identify and inform best practices Data used for research purposes are stripped of identifying information including student staff or school names and id numbers PBIS Evaluation use This application allows sub scribing district regional or state level evaluation teams to generate aggregated reports for schools using the SWIS Suite and or PBIS Assessment Facilitator Only certified SWIS Suite facilitators have the authority to license a school and to sign as facilitator on the license agreement The facilitator signature on the license agreement indicates the school meets all readiness requirements to use the application Verify you are certified in the application the school requests before submitting the paperwork HERE S A TIP A facility with one administrative team one be havior team one school name and one building will most likely utilize one account However a building where two schools share a single space think about a K 12 school with separate school wide teams for K 6 and 7 12 students may find it best to activate two accounts Invoicing When the new SWIS Suite account is activated PBISApps generates an invoice using the billing information provided in license agreement Discounted rates are av
50. ementation and use of SWIS Administrator Interview 2 A school facility wide behavior support team exists and reviews SWIS referral Team Roster amp Meeting data at least monthly Schedule 3 The school facility has an incident referral form and definitions for behaviors Incident Referral Form s resulting in administrative managed major vs staff managed minor incidents in Problem Behavior A 3 place that is compatible with SWIS referral data entry Definitions 4 Within three months of SWIS licensing the school facility is committed to having in place a clearly documented predictable system for managing disruptive Written Guidelines 3 wks behavior e g School wide PBIS 5 Data entry time and staffing are scheduled to ensure that incident referral data will Data amp be current to within a week at all times Data entry staff have access to all Gen quai S fesen necessary information e g student records 6 A small number of people within the school facility are identified to gain SWIS Specific Date Time access and are scheduled to attend a 3 hour Swift at SWIS Training conducted by a Location Computers Q 3 wks certified SWIS Facilitator Intemet Access 7 The school facility agrees to maintain technology i e internet browsers district permissions compatible with SWIS 8 The school facility agrees to both initial and ongoing coaching on the use of SWIS Administrator Coordinator for school facility
51. ent s fidelity or outcome measure in a given data as appropriate Compare data in relation to dets mige Campare daia arahom tothe the measure s established goal measures established Goal n Does the stilen meerihe meastietgoalregulany Does the student meet his her goal during the period What are the trends peaks and patterns we notice about the data What trends peaks and patterns we notice about the data C i O a Haw doraiteanie das compassie toei What is the student s schedule during that time data With the student s other outcome measures What are our next steps When looking at fidelity data alone Are we im plementing the student s plan the way we said we would Time Segment For measures set up with time segments the Time Segment report provides information about a fidelity or outcome measure s average or total score entered across time segments SWIS Suite Facilitator Users Manual Coaching Decision Making Teams 31 A Al PBISApps Resources Glossary of PBISApps Terms Below is a list of terms used during facilitator training and their definitions related to PBISApps and SWIS Suite implementation Space is available at the end of the glossary to define additional terms as they come up during training Application The web based technology users access to enter manage and report data Check In Check Out SWIS CICO SWIS A web based application to enter CICO
52. ents a Minute Taker Coaching Step 1 Identify Decision Making Coordinators e g Special Ed Teachers Specialists Teams and Assigned Member Roles During readiness evaluations facilitators learn Individual Student Team Include to extent possible appropriate which teams utilize SWIS Suite data as part of their decision making process As schools need P C rordnaio Scrat Tean Kea help with this step encourage them to Primary Data Analyst person to regularly review f and provide data summary to teams Create or organize their teams and team members based on roles within the building for efficiency Primary Data Entry Staff dentify whether there are any missing stakeholder Minute Taker representation Does the team have the represen tation and the authority to carry out solutions for Student representative student family member improving the learning environment community member Identify team member roles within the team Who is Service providers and or specialists the team lead The minute taker The data analyst Do they have all grade levels represented Is the administrator an active member Teachers Aides Coaches Others with knowledge of student school or services relevant to student Team Makeup Tier Team Members Coaching Step 2 Build or Improve Administrator Team Foundations Existing team s routines and procedures ma Tier Team Lead meeting facilitator mg P y need to be update
53. ers a Individual user accounts b All SWIS users at the school c SWIS Admin account only 44 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Data Integrity Describe what the SWIS Data Integrity tool is used for Checkpoint What are benefits of training users to conduct quarterly Data Integrity checks SWIS Suite Facilitator Users Manual Guided Notes 45 Apatsice Person Management Person Management allows schools facilities to and student staff and non staff person that are associated with SWIS Suite data Content Checkpoint Write amp Talk Build your script for helping people understand What are the benefits of training users to maintain up to date staff and student records 46 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Fidelity amp Outcome Check O Did we do what we said we would do O0 Did you get what you needed SWIS Suite Facilitator Users Manual Guided Notes 47 A Al yPBISApps Module 3 Data Collection Purpose e Demonstrate how SWIS is designed to provide efficient data entry Essential Learner Outcomes ELOs e Assist with preparation of a data entry form that is compatible with SWIS e Use Data Entry to add and maintain referral records e Establish custom fields for entering data not already required in SWIS e Inform SWIS users about the different roles i e S
54. experts maintaining accurate current case file data within ISIS SWIS they provide the access to the data decision making teams need HERE S A TIP User trainings typically take the following amount of time to complete Swift at SWIS Training 3 hours Swift at CICO SWIS Training 90 minutes Swift at ISIS SWIS Training 3 4 hours To ensure all users have time to complete the training before accessing the application consid er breaking the training across multiple meetings or training times Be sure to plan for additional review or transitions between meetings Be clear when you talk to your school users their training is an important investment and a required com ponent of the SWIS Suite license agreement SWIS Suite Facilitator Users Manual ISIS SWIS User Access Levels User Type Student Specific What to bring eg laptops What they can expect after the training Full Read Data No Only Entry Access Prepare the training location View ISIS SWIS Dashboard 3 a e e Whether at the school or another location ensure the training location Edit All School Settings hs meets the following expectations Edit Person Management i LCD projector and computer for Setup New Student k presentation Case File Add Edit Student Case Computer for each participant File Measures tablets are not sufficient Add Edit Student Case File z A Inte
55. f individualized supports across the school and identify any student case files that need additional attention based on data entered and the status indicated by the student level team Compare current data with year to date and student status data as well as information pulled from other SWIS Suite applications implemented Which students receive Tier Ill supports Asa school what is our progress implementing Tier Ill supports Are most students making progress SWIS Suite Facilitator Users Manual Coaching Decision Making Teams What percent of students receive Tier II or Tier III How is the student doing throughout the day supports compared to the school s total enrollment Are there times during which the student is more successful than other times Are there pieces of information needed for any student currently receiving Tier Ill supports As sessments needed Support plan uploaded Data entered Fidelity checked During which time of the day is the student less successful How do these data compare with staff fidelity data Measure Single Time Segment The Measure report displays information about a Por merena set up ingine acomonits tie student case file s fidelity and outcome measures Sinsle Time Sastiant report provides infomation por tay sen a pacino Gale tingi pori tmo about a specific time segment related to a measures together and or include SWIS referral sie fie Sue stud
56. g Schedule Helpful for getting organized and sustaining the use of SWIS data The schedule helps to organize data entry and reporting needs around discipline decision timelines and meeting schedules Note Protecting the minimal time and staffing needed for data entry and reporting is critical to sustaining the decision system it allows staff to complete tasks without disruption which can lead to frustration outdated reports or staff burn out CICO SWIS Readiness Resources All resources are available for SWIS Readiness Checklist A pPBISApps Shes die alora a icici download under User Guides and School Facility Mark Twain Elementary Certified SWIS Facilitator John Carter Date Jan 08 Ma teria Is on w p bisapps org Status SWIS Requirements Data Source Not in na nma la g pe Point Card Examples 1 Building administrator supports the implementation and use of SWIS Administrator Interview pa r x al Examples of point cards compatible with 2 A school facility wide behavior support team exists and reviews SWIS referral Team Roster amp Meeting Next data at least monthly Schedule ta CICO SWIS data entry for the Check In 3 The school facility has an incident referral form and definitions for behavi Incident Referral Form s ane e ia aa A sws Check Out intervention place that is compatible with SWIS referral data entry Definitions 4 Within t
57. how SWIS can assist with data based decision making Essential Learner Outcomes ELOs Navigate the SWIS Dashboard to locate the reports which answer the critical wh questions how often when where what and who Navigate between Core Reports and Additional Reports in SWIS Navigate the Student Dashboard to generate individual student data and reports Explain what data based decision making is its usefulness and its value in closing performance gaps Explain the October Catch and navigate the Referrals by Student report to identify students who may benefit from more supports Identify a precise problem statement and craft one with answers to critical wh questions Share with colleagues how SWIS can help with data based decision making Use the SWIS Dashboard to identify an area of concern and use the Drill Down tool to build a precise problem statement Guide problem solving teams in solution development and action planning 52 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes SWIS Reports What reporting options does SWIS provide Reporting Options Purpose Notes Dashboard Core Additional Student Dashboard Drill Down Data Integrity Tool Why Use Data for Decision Making e Decisions are more likely to be and when they are based on e The of decision making depends most on the first step defining the problem to be solved with and
58. hree months of SWIS licensing the school facility is committed to having lt in place a clearly documented predictable system for managing disruptive Written Guidelines A 3 wks CICO Program Description Examples behavior e g School wide PBIS 5 Data entry time and staffing are scheduled that incident referral data will Data eny ime and saine are ey t enaure at incident referat daa wil pus enny amp repon Examples of Check In Check Out program necessary information e g student records descriptions compatible with CICO SWIS 6 A small number of people within the schooV facility are identified to gain SWIS Specific Date Time 4 i aie access and are scheduled to attend a 3 hour Swift at SWIS Training conducted by a Location Computers Q 3 wks readiness requirement 4 Note Facilitators certified SWIS Facilitator Internet Access 7 The school facility agrees to maintain technology i e internet browsers district Next may choose to submit the license agree permissions compatible with SWIS Fall j TARIN 8 The school facility agrees to both initial and ongoing coaching on the use of SWIS Administrator Coordinator A awk ment prior to finalization of the school s for school facility wide decision making Interview Wks cae z a a program description if stakeholders agree The schooV facility agrees to maintain SWIS compatibility and maintain PEO A ee Se eras awe to complete the task within 3 months of Item
59. ication training facilitators will learn Core features and overview of Tier Ill school wide and student level supports How to set up student files enter data and generate and analyze reports for decision making How to implement train and support ISIS SWIS within a school Interactive certification activities to build fluency and embed learning into current knowledge HERE S A TIP Here are some ideas for ways you can stay connected and updated with PBISApps Review newsletters and other PBISApps communications Attend a webinar Watch new videos in the video library on PBISApps org Log into both the Demo Account and your Facilitator Training Account to stay fluent with navigation Log into SAMI and review user activity last login date and school wide reports across applications Communicate any bugs feature requests or questions to support pbisapps org Overview 7 A Al yPBISApps Maintaining Certifications To remain an active facilitator for one or more SWIS Suite systems the facilitator must 1 Demonstrate attentiveness to the application at least one activity below a Fulfill the role and responsibilities of a facilitator for at least one assigned school b Participate in a training event related to the appropriate application e g webinar conference event at least once every three years 2 Maintain communication with the PBIS Applications team as needed or requested and al
60. ident referral data will Definitions vithin a we i Data Entry amp Report be current to within a week at all times Data entry staff have access to all Generation Sd necessary information g student records 6 A small number of people within the school facility are identified to gain SWIS Specific Date Time access and are scheduled to attend a 3 hour Swift at SWIS Training conducted by a Location Computers certified SWIS Facilitator Intemet Access 7 The school facility agrees to maintain technology i e internet browsers district permissions compatible with SWIS 8 The school facility agrees to both initial and ongoing coaching on the use of SWIS Administrator Coordinator for school facility wide decision making Interview 9 The school facility agrees to maintain SWIS compatibility and maintain communication with a certified SWIS Facilitator who agrees to provide ongoing support to the school facility on the use of SWIS Administrator Coordinator Interview Items that are Not in Place or Partially in Place can be organized into an action plan SWIS Suite Facilitator Users Manual Guided Notes 63 A Al PBISApps Licensing e The license agreement is completed readiness tasks are in place before during after e Which of the following describe page 6 of the license agreement Oo OooOodaqaadangeav 0 Designed for electronic completion
61. inement Coaching Installation Request SWIS Suite Implementation Bridges the Gap What to Consider When a School Contacts You to Use the SWIS Suite Schools interested in implementing the SWIS Suite might contact you to be their facilitator When a school contacts you with an interest in the SWIS Suite here are some ideas to consider before getting started How much time do have available each month for facilitation tasks How many SWIS Suite schools do facilitate currently SWIS Suite Facilitator Users Manual How many of my SWIS Suite schools are getting started vs sustaining their implementation How close is the school to me geographically Do have an existing relationship with the requesting school What do know about the school s current systems for managing behavior Can offer to begin the implementation process with an understanding the school will identify and train an internal facilitator within a specific period of time If can t be a long term facilitator can offer contact information or other helpful support to locate an appropriate facilitator for the requesting school HERE S A TIP Schools Facilities adopt the SWIS Suite best in phases one application at a time This ensures teams fully integrate one application into their rou tines before introducing the next application Overview 9 A Al PBISApps Readiness amp Licensing SWIS Suite Readiness SW
62. itiatives Whenever possible a facilitator should identify connections between their role as a facilitator and their role in district 6 Overview level planning related to school improvement and social climate HERE S A TIP Here are some ideas on ways you can facilitate schools efficiently without added stress Get Organized Log in to SAMI regularly to review your schools information Start Small Bring on a couple of schools as you begin in your role as a SWIS Suite facilitator Scale up strategically Revisit Your Job Description Embed your new facilitator role into your job description and district policies Communicate Make the data and related conversations visible across a wide range of stakeholders Plan and Schedule Create standing routines for new user trainings coaching meetings annual readiness checks and district reporting and decision cycles Consider Co facilitation Identify the number of certified facilitators needed to sustain implementation in your district If your district has multiple facilitators consider how you might work together to support all schools Places where the role as SWIS facilitator overlaps with the role of PBIS coach might require you to Advocate for district level investment in decision systems like the SWIS Suite which allow school based real time decision making Communicate with district and school level stake holders about challenges
63. l assigned schools at least annually Handling Retirement or a Role Change When changes in employment role or allocation of time available to support SWIS Suite schools occur PBISApps wants to know Keeping employment and contact information up to date in SAMI is the most efficient way to ensure information stays current Facilitators will be marked as inactive if at least two of the following conditions are met Emails letters or other communications from PBIS Apps are returned School communications indicate pattern of non re sponse or lack of support Last login date is greater than 12 months Facilitators marked as inactive will have their certifications retired school access removed and contact information taken down from the PBISApps website Getting Recertified Inactive facilitators may request to have their certification reactivated if circumstances change or there has been a miscommunication To return to active status contact the PBISApps team and request reactivation Reactivation requirements for the following scenarios include For facilitators inactive less than 5 years 1 Communicate with PBISApps team 8 Overview 2 Attend refresher webinar 3 Activities may be requested to demonstrate compe tency with facilitation role or application usage For facilitators inactive 5 years or more 1 Contact PBISApps team to request a records review and planning meeting 2 Develop an
64. m L Who What When Where LI Why Drill Down Filter L Who What When Where Why Drill Down Filter LIWho What When Where Why Drill Down Filter L Who What When Where Why Drill Down Filter How many students are related to the identified problem How many referrals are related to the identified problem Referral Is the problem best addressed through systems or with individual students Systems Students Summary Precise Problem Statement Solution Development How will Who is Responsible What are the action steps Solution Components fidelity be measured Notes Updates Prevention Teaching Recognition Extinction Corrective Consequence Who is What data will we look at responsible for gathering the data When How often will data be gathered Where will data be shared Who will see the data Data Collection 58 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes SWIS Drill Down Worksheet Example Who What kX When Where Red flag item In September there is a spike of problem behaviors between time range 8am 9 30am L Who What When X Where Why Drill Down Filter Classroom Who
65. materials are available on PBISApps org in User Guides and Materials Training slides Activity book one per participant User s manuals one per participant Optional Personalized data entry examples using the school s referral forms CICO point cards or student file forms Note These are examples Do not enter real data into demonstration or facilitator accounts Identifying the Users Who Will You Train To maximize the appropriate use of the SWIS Suite system it is recommended facilitators train a small team of users at each school Each user should have clearly defined responsibilities and regularly allocated time to complete assigned tasks within the application s The facilitator works with the stakeholders at the school to identify how many users will be needed to perform the management data entry and reporting tasks Training the right users at the start reduces confusion and frustration down the road SWIS Suite Facilitator Users Manual Who Are the SWIS Users The SWIS team is comprised of 3 5 individuals who divide the following responsibilities as appropriate to their role SWIS Admin managing school settings based on team agreements Data Entry entering data referrals enrollment days per month maintaining student and staff records and monitoring data integrity Data Analyst Reporter generating reports for deci sion making teams and individuals as requested These users become
66. moving to a strategic data analysis Identifying the school s current reality its valued out come and how the team will use measurable terms monitor progression Reviewing solution components as needed Note Components include preventions teaching rein forcing desired behavior correcting errors removing the maintaining consequence of problem safety procedures Considering both implementation fidelity and out come data during discussions Encouraging teams to implement the smallest change for the biggest effect Team Intiated Problem Solving TIPS Model Identify Problem with Precision Make Summative Evaluation Decision 3 Collect N q and Use Data i i N i Identify Solution and Create Implementation Plan with ontextual Fi Identify Goal for Change Monitor Impact of Solution and Compare against Goal Implement Solution with High Integrity 22 Coaching Decision Making Teams Note The Team Initiated Problem Solving TIPS model is a research based framework for supporting teams to use data for decision making Full TIPS implementation includes a full day of team training activities and coached meetings For additional information about the TIPS model please visit TIPS2info blogspot com Coaching Step 4 Prompting Best Practices To empower teams to take ownership of their updated meeting procedures and use of data facilitators should
67. n additional layer of support and requires monitoring matching the intensity of student needs Tier I green Supports are implemented universally to all staff and students to create a predictable and positive social climate Tier II yellow Supports are targeted and group based providing an increased level of supports for students who need additional instruction structure or feedback 34 Resources Tier III red Supports are individualized and intensive to meet the needs of students who do not respond to Tier I and Tier II support Team Initiated Problem Solving TIPS A team based problem solving model Using the model teams develop strong team foundations and a highly structured process to use data when identifying problems developing solutions and monitoring fidelity and outcomes for continuous quality improvement Overrepresentation Presented as being higher or greater Disproportionate Unequal or out of proportion in quantity shape or size Risk Index The proportion of a group that is at risk of a particular outcome Boneshefski amp Runge 2013 Risk Ratio The relative risk of a target group compared with the risk of a comparison group Boneshefski amp Runge 2013 Culturally Relevant A theoretical model that addresses student achievement and helps students to accept and affirm their cultural identity Ladson Billings 1995 Culturally Responsive A synergetic relationship betwee
68. n home community culture and school culture Ladson Billings 1995 Additional terminology SWIS Suite Facilitator Users Manual Resources SWIS Suite Facilitator Users Manual How to Find SWIS Suite Resources To access resources related to the SWIS Suite 1 Go to pbisapps org 2 Click Resources 3 Resources available include a Video Tutorials b User Guides amp Materials c Training amp Webinar information HERE S A TIP Resources listed in User Guides amp Materials are listed across multiple pages Use the arrows at the bottom of the page to scroll through addition al resources How to Find SWIS Resources To access SWIS resources 1 Go to wwwpbisapps org 2 Click Resources 3 Click User Guides amp Materials 4 Under SWIS Materials click View All Materials The following resources are available to help you in your SWIS facilitation process SWIS Readiness checklist Referral form examples PBIS and MTSS Program Examples PBIS Intervention Guidelines Tier Flow Chart for Supporting Student Behavior General Procedure for Dealing with Problem Behaviors Referral Category Definitions Data entry amp reporting schedule Swift at SWIS Training Materials PBIS MTSS Data Analyst and Meeting Minute Templates Resources 35 A Al PBISApps Tier PBIS
69. nd Materals on www pbisapps org How Many Accounts Does My School Need Before sitting down to sign the license agreement consider how many SWIS Suite accounts best fit the school facility If the school has more than one administrative team behavior team school name and or building discuss with stakeholders how many accounts are appropriate Aspects to consider in these conversations include Decision making Consider short term deci sion making cycles e g monthly weekly How will the teams using the data be best equipped for monitoring the learning environment and identifying problems needing attention SWIS Suite Facilitator Users Manual Readiness amp Licensing All means all When school wide decisions are made are there groups of students excluded from team discussions If specific groups of students are excluded in school wide data analysis and decision making because they are considered part of a dif ferent school program it s time to carefully consider whether more than one account would accommo date the teams more effectively Buildings SWIS Suite applications report across the educational environment These reports may or may not be as useful if the data cross over more than one distinct building Best fit While there may not be a clear answer on whether one or multiple accounts is ideal the deci sion should be made based on the best possible fit It is important to come to an agreemen
70. ng CICO SWIS Reports in Decision Making 29 School Wide Report 00 0 cece eee 30 Average Daily Points by Student 30 Individual Student Count 0 00 0 ccc e eee 30 Individual Student Period 0 0 00 cee eee 30 Individual Student Single Period 30 Using ISIS SWIS Reports in Decision Making 30 School Wide Report 00 00 cece eee 30 MGSSUIE sic arcewicceniecesnserdea bookies Modaegenns 31 Time S QMeNt pic ccecas sakes eesreedesedhiaaa seas 31 Single Time Segment 0 2 00 eee eee 31 Resources e005 sso Glossary of PBISApps Terms 33 How to Find SWIS Suite Resources 35 How to Find SWIS Resources 00005 35 How to Find CICO SWIS Resources 36 How to Find ISIS SWIS Resources 36 SWIS Suite Facilitator Roles amp Responsibilities Overview 4 36 What is a SWIS Suite Facilitator 36 Primary Role oececiesgecsseseni tne beans sk ratini 36 Qualities of a Successful Facilitator 36 Initial Certification 0 0 cece eee eee eees 37 Certification Maintenance 000005 37 Maintenance Tips eeeeee cece eee 37 General Reminders 0cceceeeeeeeees 37 Guided Notes 39 Table of Contents 1 A Al PBISApps Overview Introduction Who should
71. ng people understand What is the role of a SWIS facilitator What are the SWIS Readiness Requirements How will you know when a school facility is SWIS ready What is your role as a SWIS facilitator in the readiness amp licensing process What does it mean to have a school facility licensed SWIS Suite Facilitator Users Manual Guided Notes 65 A Al yPBISApps Fidelity amp Outcome Check O Did we do what we said we would do O Did you get what you needed 66 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Module 6 Training amp Setting Up Users Purpose e Conduct the Swift at SWIS training in order to prepare and assist users as they build fluency with the features of SWIS and incorporate SWIS into their role of data entry and or data review Essential Learner Outcomes ELOs e Plan and conduct a Swift at SWIS training with an organization s users e Provide follow up support and coaching to users and teams e Navigate SAMI to modify a school s profile information i e address modify contacts i e paying institution and request a facilitator change e Navigate SAMI to add modify or remove users for an organization Content Checkpoint Looking Back and Moving Forward Thinking about the next 6 12 months What does implementation or scaling up of Positive Behavioral Interventions amp Supports PBIS or other Multi Tiered Sy
72. notes section includes fill in the blank matching blank spaces and other activities based on the facilitator certification content Most activities are directly covered in training slides and materials but there are also check points and extension activities intended to verify understanding of the essential concepts These activities are designed based on the standard order of module content Trainers may reorganize content or adjust pacing based on group needs Please be prepared to adjust note taking to these changes In addition to reviewing slides an answer key is provided in the SWIS Facilitator Training Materials a folder posted in the SWIS User Guides amp Materials at www pbisapps org Module 1 SWIS Introduction Purpose e Identify that information systems are the most efficient and effective way to close performance gaps in an organization Essential Learner Outcomes ELOs e Explain what SWIS is what it does why it was developed e Explain that information systems are the most efficient and effective way to close performance gaps in an organization e Explain the goals of facilitating and how they are different than consulting SWIS amp Systems Change Fill in the blanks OUTCOMES Social Academic Data Supporting Practices Supporting Behavior Systems Supporting Behavior SWIS Suite Facilitator Users Manual Guided Notes 39 A Al yPBISApps Continuum of Decision Making Tier
73. number is part of your school s process please send it and we will note the information on your account We are unable to accept POs as final payment for the subscrip tion If payment has not been received by the suspension notice the school s account may be suspended for non payment SWIS Suite Facilitator Users Manual User Training A small number of building level staff will need access to SWIS CICO SWIS and or ISIS SWIS Each user with access to one or more applications within the SWIS Suite must first receive the appropriate training directly from a certified SWIS Suite facilitator Over time it may be tempting for users to train and share access internally The license agreement requires every user maintains a unique account and receives direct training from a certified facilitator Communicate this expectation to users and SWIS User Access Levels Action View SWIS Dashboard SWIS Admin Data Entry Data Analyst IT Data Manager Reporter Enter Referrals Generate All Reports Generate Most Reports No Staff Report Edit All School Settings Edit Core Data Only Enrollment amp School Days Edit Person Management Generate Data Integrity Report Resolve Data Integrity Errors Execute Person Import administrators whenever new users need to be added Facilitators use the following materials during each user training These
74. or is the single most common reason students are from education Performance Gap amp Cause Analysis Performance Gap The difference between where an organization is and where they want to be Envi 7 Lane eae eee CTE ae eee eerie ee ptt seuaaas e Clear expectations e Materials tools Financial amp non System ae i e Timely specific E financial feedback e Processes encouragement SWIS Suite Facilitator Users Manual Guided Notes 41 A Al yPBISApps Hallway Noise Study What did this team learn about collecting and using data for decision making SWIS Navigation Demonstration Overview of SWIS navigation Navigation Notes OOOooo Demo Account Access to App Demos SWIS Dashboard View Reports Student Dashboard Drill Down Log out Demo Account Data to explore and train on navigation and reporting options does not allow changes to be saved OOO OOO Facilitator Training Account Login procedures Person Management Tools Personal Account amp School Settings Add Referral Find Referral Log out Facilitator Training Account Small amount of data to explore and train on tools settings person management and data entry allows changes to be saved account can be refreshed to remove data entered 42 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Fidelity amp Outcome Check O Did we do what we said we would do
75. ormation collected about student behaviors e g problem behaviors CICO points earned individual student goals Teams use these data to determine the impact systems and practices have on students and to identify changes needed to support students and create more effec tive learning environments Coaching Decision Making Teams 23 A PBISApps HERE S A TIP The PBIS framework identifies information as a key component to improving social competence and academic achievement within schools Data systems and practices implemented within the school environment must all work toward meet ing the same solution Supporting Social Competence amp Academic Achievement OUTCOMES a i N Supporting Supporting amp T aX is Decisi Staff Behavior oy ecision Making PRACTICES Supporting Student Behavior Using SWIS Reports in Decision Making SWIS reports provide decision making teams with information about the overall school social climate as well as tools to drill down into specific problems the team identifies Here is a list of available SWIS reports and tips for how to use each in the decision making process HERE S A TIP For each report remember to look for trends peaks valleys and comparisons either nationally or to previous years data SWIS Dashboard The dashboard presents up to date snapshots of the current school year s core reports every time a user logs in to their accoun
76. plementation Program documentation for managing disruptive behavior Agreement to maintain certified facilitator and SWIS readiness Supporting team who consistently meets at least monthly gt oa nm o Protected time and staffing for SWIS data entry o oo N O ao A wo N e i Agreement to maintain updated technology e g browsers True False The readiness checklist examples and supporting documents are available at www pbisapps org 62 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Readiness Checklist Notes A PBISA pps SWIS Readiness Checklist School wide Information System School Facility Certified SWIS Facilitator New SWIS Requirements Data Source fror 1 Building administrator supports the implementation and use of SWIS Administrator Imerview 2 A schoolfacility wide behavior support team exists and reviews SWIS referral Team Roster amp Meeting data at least monthly Schedule meals Sie 3 The school facility has an incident referral form and definitions for behaviors Incident Referral Form s resulting in administrative managed major vs staff managed minor incidents in Problem Behavior place that is compatible with SWIS referral data entry Definitions 4 Within three months of SWIS licensing the school facility is committed to having in place a clearly documented predictable system for managing disruptive Written Guidelines behavior e g School wide PBIS
77. point card data easily and efficiently Data are summarized across reports allowing teams to monitor individual student process and review the overall fidelity of the Tier II intervention Check In Check Out CICO A targeted Tier II intervention designed to provide supports to students who need additional support to successfully participate in social or academic activities Students check in with adults throughout the day to increase positive child adult interaction increase performance feedback and elevate reinforcement of pro social behaviors Data Integration The process of integrating data between the SWIS Suite and another information system Data integration options require commitment from the facilitator the school the district and local IT services Data Based Decision Making Within PBIS using data for decision making is a process philosophy and practice which places a high value on the use of information usually observable or quantitative to evaluate progress identify problems and drive decisions about the systems and practices supporting the school s social climate Daily Progress Report DPR The DPR is a point card serving three purposes within the CICO intervention SWIS Suite Facilitator Users Manual Resources 1 An instructional prompt for students and staff 2 Written performance feedback throughout the day 3 A data collection tool to monitor student progress Fidelity Data
78. pplications e Inform colleagues about how organizations using SWIS benefit from having a knowledgeable facilitator Facilitator Tasks After initial certification training facilitators should School B SchoolA School C Sustainability Refinement Coaching Installation Request SWIS Suite Implementation Bridges the Gap and role of SWIS facilitator into e Build and Team and SWIS network e Plan for School Request and Installation includes e Introducing the need for for maintaining contact with PBISApps hours per year for SWIS professional development through presentation demonstration and conversation e Work with new schools facilities to get ready up and running with SWIS e Plan for hours per school per schools facilities SWIS Suite Facilitator Users Manual for SWIS with Guided Notes 61 A Al PBISApps Ongoing tasks beyond installation include 1 2 3 4 Sustainability requires approximately per school per year Qualities of a Successful Facilitator A psis SWIS School Installation Process Ares Readiness Match the SWIS Readiness Requirement to the correct number Requirement SWIS compatible referral form amp definitions a p Small number of people identified to be trained as users Agreement to ongoing coaching ao Administrator support of SWIS im
79. r Engineering Model developed by Thomas Gilbert in 1978 identified six performance variables for bridging the gap between an organization s current reality and where it wants to be Variables are organized as either SWIS Suite Facilitator Users Manual Coaching Decision Making Teams Environment System Variables 1 Information 2 Resources 3 Incentives Individual Person Variables 4 Motives 5 Capacity 6 Knowledge Performance Gap amp Cause Analysis 1 Information 2 Resources 3 Incentives Environment Clear expectations Materials tools Financial amp non System Timely specific Time financial feedback Processes encouragement Systems level variables are foundational and addressed prior to addressing individual performance variables The order in which an organization addresses each variable is also important The first variable Information is the key to 1 Initiating the work needed to bridge the gap 2 Guiding improvements across all remaining variables Data collected within the SWIS Suite fit into one of two categories 1 Implementation Fidelity Data Information collect ed about adult behaviors related to the systems supporting staff and the staff practices supporting students Teams use these data to determine the current implementation level and to identify changes needed to improve or sustain that implementation 2 Student Outcome Data Inf
80. rals or notes into this non confiden tial account Refresh your SWIS Suite Training Account after each training session SWIS Suite School Account Live Once a school meets readiness requirements and submits a completed license agreement the PBISApps team activates the school s live account The SWIS Suite School Account is SWIS Suite Facilitator Users Manual Overview accessible only to the school s facilitator s and the trained users the facilitator assigns To access the SWIS Suite School Account Go to pbisapps org Click on PBIS Applications Login located in the black bar app bar at the top of the screen Enter the email address and password associated with the account Click Login Once logged in slide over to the left side of the app bar and click on SWIS Suite to access the school s account HERE S A TIP Logins to SWIS Suite School Accounts are unique Your username and password is yours alone Sharing your login for a school s account creates a potential breach of student confidentiality For this reason do not share your password or leave your computer unattended while logged in SAMI Account The SWIS Account Management Interface SAMI provides facilitators one location for managing school contact and billing information user accounts and your own facilitator information Account Purpose To access your SAMI Account Go to pbisapps org Click on P
81. rces General Reminders Organization log into SAMI regularly to review school assignments active users SWIS Suite data integrity and summary data such as the SWIS Sum mary report CICO SWIS School Wide Report and ISIS SWIS School Wide Report Start small and scale up strategically Planning for facilitation capacity within current role staying up to date time allocation Planning for sustainability embedding role into job description and district policies Communication keep data and related conversa tions visible across a wide range of stakeholders Annual planning and scheduling standing routines for training new users coaching meetings annual readiness checks district reporting and decision cycles Co facilitation For districts invested in SWIS im plementation across multiple schools it is important to identify the number of certified facilitators needed to sustain implementation plan for transition of roles and turn over For districts with multiple facilitators a plan is needed to organize school assignments and need for access to SAMI and or SWIS Basic Facilitation Steps Remember the each school implementing the SWIS Suite will follow this process a School Request b School Installation c User Training d Team Coaching e Systems Refinement f Ongoing Sustainability Resources 37 A PBISApps Guided Notes Guided Notes SWIS Notes Guided Outline amp Activities The guided
82. responded successfully to plan changes Individual Student Period The Individual Student Period report displays the average percent of points an individual student earned during every period for a specified date range Compare data in relation to the student s goal 30 Coaching Decision Making Teams What does one student s average look like through out the day In which periods was the student most successful In which periods was the student least successful In which periods does there appear to be gaps where data were not collected Individual Student Single Period The Individual Student Single Period report displays the percent of points an individual student earned during a single period each day for a specified date range Compare data in relation to the student s goal What patterns and trends do we notice What is happening in this period that sets the stu dent up for success What is happening in this period that inhibits suc cess Using ISIS SWIS Reports in Decision Making ISIS SWIS reports display information about the overall implementation of individualized supports for students who need intensive academic social or mental health supports and services Reports give teams the information needed to identify any student requiring additional supports or plan revisions School Wide Report These reports allow school level coordinating teams to evaluate the overall implementation o
83. rnet access Team Members Add Edit Student Case Compatible internet browsers e e e e File Documents Space for materials computers Enter ISIS SWIS Data e e Separation from distractions Generate School Wide ISIS SWIS Report i Prepare the user materials Facili CASEN tators are responsible to either bring ISIS SWIS Reports g d 3 g y materials or arrange for them to be Generate Student printed at the school Each participant Dashboard needs a users manual and an activity packet for the appropriate application Resolve Data a Materials can be downloaded at www IntegrityjErors pbisapps org User s manuals may also User Training Prep What to Do Before the Training Scheduling 2 4 hours with a group of educators is often challenging Thoughtful planning maximizes participation and make efficient use of training minutes The plan Review your materials SWIS CICO SWIS and ISIS SWIS training requirements vary i e duration content activities Thoroughly review the appropri ate materials before scheduling user training a Communicate the expectations Communicate clearly to participants Which application the training covers SWIS CICO SWIS or ISIS SWIS Where to meet When the training starts and ends How to minimize external distractions SWIS Suite Facilitator Users Manual be ordered for a fee from the PBIS Apps team if inventory allows Conducting the Training
84. rral This means that 64 71 of the school s White students have been referred Are ethnic groups being referred at the same rate Summarizing the Three Reports Reading the three SWIS ethnicity reports together provides a three point perspective helping teams identify whether a racial ethnic group is disproportionately referred for problem behavior From the example reports above we know Latino students comprise 24 60 of the school s total enrollment and 1 28 68 of the school s total referrals 2 29 97 of students referred 3 82 11 of all Latino students been referred while 64 71 of the school s White students have been referred The example team determined the school s Latino student population is at a higher risk of receiving a referral than their White peers Using the Drill Down the team finds Latino students most likely to receive referrals are in 4th grade These 4th grade Latino students most frequently receive referrals between 8 30 am and 1 00 pm for defiance in the classroom This seems to be related to avoiding tasks Using CICO SWIS Reports in Decision Making CICO SWIS reports allow Tier II coordinating teams to evaluate the overall implementation of Check In Check Out as well as individual student progress toward consistently meeting the school wide CICO goal with the long term goal of fading supports into self management skills Student points can be evaluated broadly across periods of the day
85. s CICO SWIS Facilitator Certification 2 hour webinar and post training activities ISIS SWIS Facilitator Certification 1 day in person training and post training activities Certification Maintenance To maintain a status of active facilitator for one or more SWIS Suite systems the facilitator must meet the following conditions 1 Demonstrate attentiveness to the application at least one activity below a Fulfilling the role and responsibilities of a facilita tor for at least one assigned school b Participate in a training event related to the appropriate application e g webinar conference event at least once every three years 2 Maintain communication with the PBIS Applications team as needed or requested and all assigned schools at least annually Maintenance Tips Scheduling one hour per month for SWIS Suite professional development is the best way to stay connected and updated on new information Possible tasks for this time might include Reviewing newsletters and other PBISApps communications Review the website for new available resources such as videos print materials webinars Log into both the Demo Account and your Facilitator Training Account to stay fluent with navigation Log into SAMI and review user activity last login date and school wide reports across applications Communicate any bugs feature request or questions SWIS Suite Facilitator Users Manual Resou
86. s E of Enrolled Students 40 5 5 Blue bar 3 9 2 5 o Green bar S o a R PN LEREN SS EK KE CSS amp Yr g Ethnici What does it compare a Value 74 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Graph 2 Student with Referrals by Ethnicity a Students With Referrals By Ethnicity Percentage of All Enrolled Students by Ethnicity Compared All 2013 14 to Percentage of Students with Referrals by Ethnicity 60 E of Students With Referrals EE of Enrolled Students g 8 Blue bar 5 ao 3 o 2 20 Green bar 5 go a R x gt amp gs g amp amp Ka O A KA yr y 9 Ethnicity What does it compare Value SWIS Suite Facilitator Users Manual Guided Notes 75 A Al PBISApps Graph 3 Students Within Each Ethnicity With Referrals Percentage of Students Within each Ethnic Group Who have Referrals Referral Risk Index What does it compare Referral Risk Index All 2013 14 i f l l i i T T i Pa k KA ES Ethnicity Ss S S a So o pe S Percentage out of 100 o Value What does the Referral Risk Index indicate 76 Guided Notes of of Students of Students Enrolled WithReferrals MARU sone Students With Referrals
87. s are getting started vs sustaining their implementation What is the intensity of needs across the SWIS Suite schools facilitate By how much could each improve in terms of system quality staff skill levels team consistency and staff or administrative turn over Readiness Checklist Examples and Resources SWIS Readiness Resources All resources are available for download under User Guides and Materials on www pbisapps org Referral Compatibility Checklist A tool for ensuring all necessary categories are documented on a referral form Also included is a discussion outline to guide schools as they meet to create adapt the referral form to meet SWIS readi ness requirements Referral Form Examples Editable examples of referral forms compatible with SWIS Referral Category Definitions SWIS office referral categories and definitions The categories are mutually exclusive and have been chosen using evidence based research Note Schools are not required to use all available behavior items only those appropriate to the setting PBIS and MTSS Program Examples Examples of flowcharts and outlines for building program descriptions across tiers of support to assist with meeting readiness Note Facilitators may choose to submit the license agreement prior to finalization of the school s program description if stakeholders agree to complete the task within 3 months of submitting the license agreement Data Entry and Reportin
88. s may match more than one descriptor Tier Descriptor 1 Universal tier I a Intensive individualized supports 2 Secondary tier II b Effective for approximately 80 of students 3 Tertiary tier ITT Targeted small group supports c d Primary prevention o gt Approximately 5 of student population ar Approximately 15 of student population What is SWIS e The SWIS is a web based used to improve support in schools and other educational facilities by providing school personnel with and information for making decisions about school environments e The three components of SWIS are O Web based technology that is secure subscription based and continuously available for entry management and reporting of data Practices and resources to support collection and organization of data e g documentation staff time training Practices and resources to support team based analysis of data for continuous quality improvement e g documentation team agreements problem solving routines 40 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes e Value amp Utility of SWIS a What s the goal To make schools b How Repeatedly giving people the right at the right in the right is the single most effective way to improve decision making and achieve valued outcomes Gilbert 1978 c Why focus on behavior Social behavi
89. s that are Not in Place or Partially in Place can be organized into an action plan submitting the license agreement SWIS Readiness Checklist example CICO SWIS and ISIS SWIS have similar 12 Readiness amp Licensing SWIS Suite Facilitator Users Manual CICO Data Entry and Reporting Schedule ISIS SWIS Readiness Tips Resources available in the ISIS SWIS Section of User Guides and Materials at pbisapps org PBIS and MTSS Program Examples Examples of flowchart and outlines for building pro gram descriptions across tiers of support to assist with meeting readiness Tier Ill Support System Program Outline Tier Ill Student Supports Flowchart Data Entry and Reporting Schedule A tool to organize the data entry and report needs for the student support teams Note Protecting the minimal time and staffing needed for data entry and reporting is critical to sustaining the decision system it allows staff to complete tasks without disruption which can lead to frustration outdated reports or staff burn out SWIS Suite Licensing The SWIS Suite license agreement is a legal agreement between SWIS Suite schools facilities and PBISApps through the state of Oregon When a school submits a license agreement it requests a subscription to one or more SWIS Suite applications and agrees to sustain the readiness requirements until the subscription s are cancelled The SWIS Suite License Agreement is available in User Guides a
90. set teams up for success right from the start by prompting them about new agreements ahead of each meeting Prompting includes Before a meeting Contact team facilitators min ute takers data analysts and others to prompt completion of pre meeting tasks for which they are responsible e g room reservation computer pro jector set up meeting minute procedures review and summarization of relevant data During a meeting Model and prompt the use of new routines and procedures for evaluating data identify ing problems and building solutions After a meeting Follow up with facilitators min ute takers data analysts and others prompt com pletion of post meeting tasks for which they are re sponsible e g clean up edit meeting minutes send out meeting minutes Debrief meeting successes and challenges team members encountered using the new routines Identify goals for next meeting to address any challenges Coaching Step 5 Fading During a school s first year implementing a SWIS Suite application facilitators offer coaching at a minimum of three team meetings with a goal of minimal participation by the third meeting Here is what coaching during each meeting might look like Meeting 1 Provide high levels of support and model each task related with new meeting procedures before during and after the meeting Meeting 2 Provide prompts before and after the meeting related to meeting procedures Particip
91. sing any relevant slides from the user training materials HERE S A TIP Initial readiness evaluations require more time and effort than annual readiness evaluations Building team consensus and implementing systems level changes require great effort Annual Readiness Evaluation It is possible for a school to meet readiness requirements and still have room for improvement Part of the ongoing support a facilitator provides is to revisit readiness with the intent to strengthen the quality of systems and documentation over time To maintain the decision system and meet the terms of the SWIS Suite license agreement Readiness amp Licensing 11 A Al yPBISApps regular readiness evaluations are critical Annual readiness evaluations are recommended Each SWIS facilitator will identify an appropriate review cycle to meet the local context Once an appropriate review cycle is established it is helpful to pre schedule readiness evaluations or identify a consistent timeframe upon which the schools can depend Some ideas to consider when determining your review cycle include How much time do have available each month for facilitation tasks How often do communicate with administrators and teams across schools about systems change documentation and stakeholder turnover What is the quality of those conversations How many SWIS Suite schools do facilitate currently How many of my SWIS Suite school
92. st be certified to facilitate SWIS this provides the foundational build on the components learned at initial SWIS training to cover the specific features of Tier III supports and the use of the ISIS SWIS tools upon which the entire SWIS Suite is built SWIS facilitator certification includes 20 hours of in person training plus 60 90 minutes of online training and activities During these training sessions facilitators learn Foundational theory and research behind the SWIS Suite How to set up school SWIS accounts enter data and generate and analyze reports for decision making How to implement train and support SWIS within a school facility Tips for sustaining and scaling up the use of SWIS within a school and or across a district Interactive certification activities to build fluency and embed learning into current knowledge CICO SWIS Facilitator Certification To receive a CICO SWIS certification facilitators attend a 2 hour online training session with 45 60 minutes of online activities The training session builds on the foundational components learned at the SWIS certification training to cover the specific features of the Check In Check Out CICO intervention and use of the CICO SWIS application During the CICO SWIS certification training facilitators will learn Core features and overview of the CICO intervention SWIS Suite Facilitator Users Manual application During the ISIS SWIS certif
93. stems of Support MTSS look like What does implementation of SWIS within the district or organization look like What roadblocks or challenges to moving forward with SWIS implementation do you anticipate What ideas can you implement to address these roadblocks How can you incorporate the facilitator tasks into your current position SWIS Suite Facilitator Users Manual Guided Notes 67 A Al yPBISApps Swift at SWIS User Training Training materials Swift at SWIS Training Outline SWIS User s Manual Swift at SWIS Activity Book Swift at SWIS Slides PBISApps org Demo Account Facilitator Training Account e Support e Resources The Swift at SWIS Training is designed to be conducted by a SWIS The Swift at SWIS Training provides school level SWIS users with a comprehensive training on the of the application within the school or facility Each staff member with access to SWIS MUST complete the at training to receiving their account login information Preparing for Swift at SWIS Notes 68 Guided Notes SWIS Suite Facilitator Users Manual Guided Notes Delivering the Swift at SWIS Notes After the Swift at SWIS Notes SWIS Suite Facilitator Users Manual Guided Notes 69 A Apotsice SWI
94. successes and needed re sources for continuous improvement of social climate Guide decisions related to scaling up PBIS SWIS and data based decision making across the district or region Promote the inclusion of evidence based practices into policies and practices across the district e g decision systems coaching and facilitation capacity funding Help align initiatives by encouraging the district to SWIS Suite Facilitator Users Manual identify the overall mission and unified goals to adopt a data based decision making framework and to invest in high quality decision systems Inform others of the difference between the SWIS Suite and district information systems particularly as questions related to integrating data come up Participate in conversations related to the investment or implementation of a data integration solution and whether it will be a good fit for the schools you support Overview How to set up accounts enter data and generate and analyze reports for decision making How to implement train and support CICO SWIS within a school Interactive certification activities to build fluency and embed learning into current knowledge ISIS SWIS Certification To receive an ISIS SWIS certification facilitators Facilitator Certifications attend a 7 hour in person training plus 1 2 hours of online training and activities These sessions SWIS Facilitator Certification All SWIS Suite facilitators mu
95. t Reviewing the dashboard is a quick way to check for potential problems to address Core Reports Core Reports allow decision making teams 24 Coaching Decision Making Teams to quickly identify potential problems for a specified date range Review Core Reports at least monthly During these reviews guide discussions by asking leading questions Reports available in Core Reports and the questions to ask are as follows Average Referrals Per Day Per Month What is happening What is typical What is possible compared with the national average What is needed Referrals by Location Where do the problems occur most frequently Are there problems in one location many locations or clusters of locations Referrals by Problem Behavior Is there one major problem behavior or multiple problem behaviors Do they appear to be student to student problem behaviors or student to adult Are there similarities in the types of behaviors Are they major or minor problem behaviors Referrals by Time When do behaviors occur most frequently How do these times match with the daily activities How does this information match up to Referrals by Location Referrals by Student What proportion of students have O 1 referral What proportion of students have 2 5 referrals What proportion of students have 6 referrals Referrals by Day of Week How do these days match with the calendar Which days
96. t on the number of accounts a school facility needs up front Entered data cannot be merged with another account or separated into two accounts The number of license agreements submitted should match the number of accounts to be activated HERE S A TIP Here are some helpful reminders for submitting the SWIS Suite license agreement Send page six only Complete page six electronically for legibility Hand written signatures are acceptable if digital signatures are not available Your signature is the final step just before submitting the agreement Take one last look over the form to be sure all fields are complete Incomplete forms cause the setup to take longer than expected Email the completed license agreement to submit it most efficiently Faxed and mailed forms are also accepted The account will be activated within two weeks after PBISApps receives the license agreement License Submission Methods Email accounts pbisapps org Fax 541 346 2471 Mail PBISApps Attn SWIS Accounts Manager 1235 University of Oregon Eugene OR 97405 1235 A Al yPBISApps Required Signature Fields Licensee Anyone with the authority to sign legal documents on behalf of the school may sign the SWIS Suite license agreement as a licensee Most typically this person is the building level administrator Verify and adhere to the local policies and procedures Data Sharing Agreement Optional The same person signing the licens
97. x Percent of Students within Each Ethnicity with Referrals The Referral Risk Index report compares the proportion of referred students in a racial ethnic group with the proportion of referred students from all other racial ethnic groups This report displays referral rates across groups helping teams identify racial ethnic groups which may be disproportionately referred for problem behavior Example Referral Risk Index Referral Risk Index All 2013 14 g 100 o 80 5 60 2 g 40 sg 20 e o r T T e ae N se Ra ae 3 we we f lt 2 ee O a Sa ra we Ethnicity of Students Within Risk Ethnicity Index With Referrals of of Students Enrolled with Students Referrals Etnicity Native Latino 82 11 Pacific 60 White Unknown Not Listed Multi racial 21 14 66 67 0 67 Totals 500 337 Note shaded column correspond to bar color in related chart From this report There are 123 Latino students enrolled in the school They make up 24 60 of the school s total population 101 of the 123 Latino students have received a referral This means 82 11 of the school s Latino students have been referred SWIS Suite Facilitator Users Manual There are 255 White students enrolled in the school They make up 51 00 of the school s total popula tion 165 of the 255 White students have received a re fe

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