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User Manual - Williams Office Products

1. 0 055 97 Telephone Billing set ee cte RR NR Rete e 98 Distinctive RING es Lee e pa herede mao a erede ur ed d 100 6 Optional Settings 102 7 Printing Lists and Reports 111 8 Maintenance 116 Cleaning the Scanning Glass and Rollers 116 Th Housing efr Ree e er e s 116 Replacing the Verification Stamp llllslllsssn 117 9 Troubleshooting 118 Problems and Solutions 00000 cee eee eee 118 Messages and Signals 0 cee eee eee 122 Clearing Paper Jams 0 e eee eee 125 FCC Regulatory Information llis 128 QUICK REFERENCE GUIDE 132 GU A DE CONSULTA R PIDA 133 GUIDE DE R F RENCE RAPIDE 134 Index 135 A Look at the Operation Panel Upper panel a PLAIN PAPER LASER FACSIMILE 4 x wierou 00 o avarm Eg a Toner Cartridge les LINE IN USE Q SUPER Drum Cartridge 3 a Paper Supply D Paper Jai ALARM Guide Y aperSize er opa Out Put Tray ays Error CONTRAST RESOLUTION This displays messages and prompts to help you operate the machine Display ALARM indicator This blinks when one of the paper sources is empty or the drum cartridge is near the end of its life printing is still possible This lights steadily when the drum cartridge has reached the end of its life all paper sources are empty the print compartment cover is open or a paper jam has occurred printing is not
2. 4 Enter a name for the program by pressing the letter entry keys see Step 5 on page 25 Maximum of 20 characters If you don t want to enter a name go directly to Step 5 5 START Press GR 85 Entering and Using Programs 6 If you want to include a timer setting enter a two digit number for the hour 01 to 12 and a two digit number for the minute 00 to 59 If not go directly to Step 9 10 86 Press amp to select A M or to select P M Enter a number as follows to select the day of the operation skip this step if the operation will be performed within the next 24 hours 0000000 Sunday Monday Tuesday Wednesday Thursday Friday Saturday START Press Enter o Enter a number as follows to select the desired operation or scroll to the desired operation with lt or P and press GD 0000000 Transmission SEND MODE Confidential transmission Polling Serial Polling Broadcasting Batch transmission only possible if a timer setting was made Memory Polling only possible if a timer setting was not made Entering and Using Programs 11 Gotothe specific procedure for your operation see the following pages Transmission Continued from Initial procedure 12 Dial the receiving machine using one of the following methods e Press a Rapid Key e Press P and enter a Speed Dial number if you enter less than 2 digits press to complete
3. Press appropriate Rapid Keys in the proper order For example press Rapid Key 01 set for Chain Dialing then Rapid Key 02 not set for Chain Dialing Press a Rapid Key set for Chain Dialing and then manually enter a number by pressing appropriate numeric keys Press after the final numeric key to begin transmission If the memory becomes full 46 If the memory becomes full while a document is being scanned MEMORY FULL will appear in the display If Option Setting 23 Quick On line is set to ON scanning will automatically resume when memory becomes free again as pages are transmitted Note Quick On Line is initially set to ON at the factory To change the setting see page 108 If Quick On Line is set to OFF the transmission will be canceled and STOP MEMORY FULL ERROR will appear in the display Press to clear the message Try the transmission again later when memory is free Sending a Fax by Automatic Dialing Checking the status of the current job The display normally shows the date and time and prompts related to operations you are performing To check and see what number the fax machine is currently calling or transmitting to or what number the fax machine is currently receiving a document from if this information is available press JOB STATUS LI D amp o ez 99 q Documents Information on the current job will appear in the display To switch back to the date and time displa
4. The time at which transmission reception started Total time taken for transmission reception Number of pages transmitted received CONF TX A confidential operation was performed T A timer operation was performed D The document was sent directly from the feeder not from memory One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful and if not the reason for the failure OK Transmission reception was successful P FAIL A power failure prevented the transaction JAM The printing paper or document jammed preventing the transaction BUSY The fax was not sent because the line was busy COM E 0 to COM E 31 A telephone line error prevented the transaction See Line Error in Problems and Solutions in Chapter 9 Printing Lists and Reports CANCEL The transaction was cancelled because the STOP key was pressed no document was in the feeder or the other machine requested transmission using a function which your fax machine does not have CANCEL 3 Used for confidential transmission only A confidential transmission was cancelled because the receiving machine does not have a confidential function a confidential passcode is not programmed in the receiving machine its memory is full or it is not a Sharp model CANCEL 4 Used for confidential transmission only A confidential ransmission was cancelled because an incorrect mailbox numbe
5. llle 17 Loading Printing Paper llssllleee eee 21 Entering Your Name and Fax Number 24 Setting the Date and Time illis 26 Volume Adjustment lllllllseseleellllrleees 28 2 Sending Documents 30 Transmittable Documents 0 0000 eee ee eee 30 Loading the Document 0 0 00 e eee ee 32 Adjusting the Resolution and Contrast 2 00 33 Sending a Fax by Normal Dialing 00000 ee 35 Programming Auto Dial Numbers 00000 00 36 Sending a Fax by Automatic Dialing 000048 41 Creating and Using Personal Books 0000005 50 Cover Sh66t E eee Pee epee ea ac E cu 55 Batch Page Numbering isses 57 3 Receiving Documents 58 Using AUTO Reception Mode 00002 cee ee eee 58 Using MANUAL Reception Mode 00 000 59 Substitute Reception to Memory 0000 eee eee 60 4 Making Copies 61 Table of Contents 5 Special Functions 63 BroadCastinG icc sed a dada e ac qe ER S a RR eS 63 Confidential Operations 000 ccc eee 67 Polling i o eed PRPRREREUC aon Sar dE eI 71 Timer Operations 0000 cee ere 77 Batch Transmission lille 83 Entering and Using Programs 0 000s eee eae 85 Duplex Scanning for Two sided Documents 94 Department Control ees 95 Blocking Reception of Unwanted Faxes
6. Be sure to save these instructions When using your facsimile equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger telecommu nication line cord Do not disassemble this machine or attempt any procedures not described in this manual Refer all servicing to qualified service personnel This machine must only be connected to a 120 V 60 Hz grounded 3 prong outlet Connecting it to any other kind of outlet will damage the machine and invalidate the warranty Do not install or use the machine near water or when you are wet For example do not use the machine near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Take care not to spill any liquids on the machine Use only the power cord provided with the facsimile machine Do not use an AC extension cord Unplug the machine from the telephone jack and then the power outlet and con sult a qualified service representative if any of the following situations occur Liquid has been spilled into the machine or the machine has been exposed to rain or water The machine produces odors smoke or unusual noises The power cord is frayed or damaged The machine has been dropped or the housing damaged Do not allow anything to rest on the power cord and do not install the mac
7. Programming the confidential passcode To receive a confidential document you must first program a 2 digit mailbox number and a 4 digit passcode Note Be sure to inform the transmitting party of your 2 digit mailbox number in advance The transmitting party will need this number to send you confidential faxes 7 Press zi flip up the Rapid K udi ress z flip up the Rapid Key 3 CONF CODE SET overlay if it is down and then 3 ENTER BOX 00 99 2 Enter a 2 digit number from 00 to 99 by pressing the numeric keys This number identifies the mailbox 3 Enter a 4 digit passcode for the mailbox with the numeric keys 4 START Press 5 Enter a name for the mailbox max of 20 characters by pressing the letter entry keys make sure the Rapid Key overlay is down Example SHARP casto _s_ aHan Ris P e For more information on entering letters see Step 5 on page 25 se 95 ena Oc ADD Lo LL 01 02 03 04 05 06 07 08 09 10 Q 1 wr E rs R s T v vr amp ur7 17 07 P 11 12 13 14 15 16 17 18 19 20 sweoL A71 s J p J F J G q H 3 S T KAI 47 5 J com 39 Caps tock 2 lt x gt Ce JC v JC 8 N7 M72 31 32 33 34 35 36 37 38 surr 77 77v 57 C See JC JC C 7 CpEE 6 START Press E Note After entering the passcode the fax machine will print it out for your records If you forget the p
8. Py START desired and then press GB 1 1 Load the document and then press B8 e The document will be scanned into memory Confidential transmission Continued from nitial procedure 8 Enter the mailbox number 2 digits Go directly to Step 9 if the receiving machine does not have mailboxes 9 START Press 10 Dial the receiving machine using one of the following methods se 95 ena Oc aD LO LL e Press a Rapid Key e Press eo and enter a Speed Dial number if you enter less than 2 digits press to complete the entry e Enter a full fax number with the numeric keys 1 1 Press GB 79 Timer Operations RESOLUTION CONTRAST T 3 12 Press and or to adjust the resolution and contrast if START desired and then press G amp R 13 Load the document and then press s e The document will be scanned into memory Polling Continued from nitial procedure 8 Dial the machine to be polled using one of the following methods e Press a Rapid Key SPEED DIAL s e Press Q and enter a Speed Dial number if you enter less than 2 digits press to complete the entry e Enter a full fax number with the numeric keys 9 Press Serial Polling Continued from Initial procedure 8 Dial the machines to be polled using one or more of the following methods e Press one or more Rapid Keys 80 Timer Operations e Enter one or more Speed Dial numbers pressing eo before e
9. Emergency telephone number 1 800 255 3924 Section 2 Ingredients Ingredients Cas No Proportion OSHA Z Tables ACGIH TLV IARC DEG MAK GER Other Limits Polyester resin Trade Secret gt 90 Trade secret No 361615 5042 P in New Jersey Carbon black 1333 86 4 1 596 35 mg m 3 5 mg m 2B Ill 3B TWA Austl 3 mglm Polyolefin wax 9003 07 0 1 596 Organic pigment Trade Secret 1 5 Trade secret No 361615 5025 P in New Jersey Section 3 Hazardous Identification Most Important Hazards and Effects of the Products For Human Health This toner is not classified as a human carcinogen No symptoms expected with intended use For the Environment No data are available on the adverse effects of this product on the environment For others None Specific hazards Dust explosion like most finely divided organic powders Section 4 First Aid Measures Symptoms of Overexposure No symptoms expected with intended use Routes of Entry Eye contact inhalation ingestion Information Inhalation If symptoms are experienced remove source of contamination or move victim to fresh air and obtain medical advice Skin Contact Flush with gently flowing water preferably lukewarm and soap for 15 minutes or until particle is removed If irritation does occur obtain medical advice Eye Contact Do not allow victim to rub eye s Flush with gently flowing water preferably lukewarm for 15 minutes or until
10. Exposure Control Personal Protection Engineering Measures Ventilation None required with intended use Control Parameters As total dust OSHA PEL USA 15mg m ACGIH TLV USA 10mg m DFG MAK GER 6mg m Worksafe TWA Austl 10mg m Personal Protective Equipment Personal Protective Equipment None required when used as intended in Sharp equipment For use other than normal customer operating procedures such as in bulk toner processing facilities goggles and respirators may be required Hygiene Measures Wash hands after handling Section 9 Physical and Chemical Properties Appearance Physical State Solid Form Powder Color Black Odor Faint odor Explosion B add No data available Particle Size u m 5 15 Density g cm 1 2 bulk density 0 5 Boiling Point Not applicable Solubility in water Negligible Melting Point C No data available Oxidizing Properties No data available Softening Point C 120 130 Ignition Temperature C 450 Flash Point Not applicable Vapor Pressure Not applicable H Not applicable pH Partition Coefficient n Octanol Water Not applicable Section 10 Stability and Reactivity Stability Stable X Unstable Hazardous Reactions Dust explosion like most finely divided organic powders Conditions to avoid Electric discharge throwing into fire Materials to Avoid Oxidizing materials Hazardous Decomposition Products CO CO2 Section 11 Toxicological Information Heal
11. RESOLUTION CONTRAST e Press s and or t set the resolution and contrast if needed 2 CONFIDENTIAL Display Press flip up the Rapid Key 1 CONF TX overlay if it is down and then Q ENTER BOX OR START Confidential Operations 3 If the receiving machine has multiple confidential mailboxes enter the appropriate mailbox number with the numeric keys this step is required for machines with multiple mailboxes If the receiving machine doesn t have multiple mailboxes go directly to Step 4 START Press Dial the receiving machine using one of the following methods e Press a Rapid Key e Press e and enter a Speed Dial number if you enter less than 2 digits press to complete the entry Check the name or number that START appears and then press R8 e Enter a full telephone number with the numeric keys and press ER Transmission will take place once the connection is established Confidential reception 68 When another fax machine sends you a document by confidential transmission your fax machine holds it in memory instead of immediately printing it out The document cannot be printed out until you enter the correct passcode Your fax has 10 mailboxes in which confidential documents can be received Each mailbox has its own passcode allowing up to 10 different people or groups to each receive their own confidential documents The mailboxes are identified by 2 digit numbers Confidential Operations
12. Speed Dial numbers or a Group Key in your book see page 63 Set up a Program Key in your book see page 85 Note Only Rapid Keys and Speed Dial numbers from your book can be used Creating and Using Personal Books Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book see page 71 Set up a timer operation using a Rapid Key or Speed Dial number from your book see page 77 Print out the Destination List Program Group List or Timer List see page 111 When printed from your book these lists will show the corresponding information in your book D S ke en o 99 q Documents Press e to redial the last number dialed from your book Closing a book A book will automatically close when the operation performed from the book is completed If you need to close a book before performing an operation press STOP The display shows CANCEL BOOK 1 YES 2 NO Press to confirm that you want to close the book Note that a book will also close automatically after one minute if no operation is performed Canceling an operation performed from a book To cancel an operation that was set up from a book you must first open the book as explained on page 52 and then cancel the operation For example if you need to cancel a fax transmission that was performed from a book open your book and then cancel the operation as explained on page 47 or 48 Note that the job sta
13. cartridge has not been installed Close the cover or install the drum cartridge DRUM LIFE REACHED The drum cartridge must be replaced soon this message appears when approximately 1000 pages can still be printed FAX RCVD IN MEMORY A fax has been received in memory because the toner cartridge needs replacement you have run out of printing paper or the paper is jammed The fax will automatically print out when the problem is fixed LINE ERROR Transmission or reception was not successful Press STOP to clear the message and then try again If the error persists see Line Error in Problems and Solutions in this chapter MEMORY FULL ERROR An internal memory error occurred You may need to resend one or more pages of the document being transmitted when the error occurred MEMORY FULL ERROR PRESS STOP KEY The memory is full and the transmission has been canceled this message appears when Option Setting 23 Quick On line is set to NO Press the STOP key to clear the message MENU MODE The MENU key has been pressed 122 Messages and Signals NO CONF FUNCTION Confidential transmission was cancelled because the receiving machine does not have a confidential function a confidential passcode is not programmed in it its memory is full or it is not a Sharp model bo Qc oo Fe ey NO PAPER This message will be followed by one of the paper sources in parentheses and i
14. max of 60 digits including pauses To clear a mistake press e f a pause is required between any of the digits to access a special service REDIAL or an outside line press Q two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row START Press GR Enter the name of the party by pressing the letter entry keys max of 20 characters Make sure the Rapid Key overlay is flipped down Example SHARP casto _s_ aH wa R s P e f you don t want to enter a name go directly to Step 8 37 Programming Auto Dial Numbers 10 38 01 02 03 04 05 06 07 08 09 10 Q 1 wi E s R s r vr amp ur 17 07 P 7s 11 12 13 14 15 16 17 18 19 20 ewso A7 s JL CF er9g in rpD xr1 cr 21 22 23 24 25 26 27 28 CapsLock 27 x 6 Cv CB J N M 2 e com 32 34 35 36 37 38 TES ED CE 31 33 39 SHIFT 11 X DEL To enter a space press _Space_ e To change case press e To clear a mistake press e To enter a number as part of a name press the appropriate numeric key To enter the symbol on a letter key the character to the right of the slash press SYM will appear in the display and then the letter key press again to turn off symbol entry mode e To move the cursor press 4 or gt To switch between letter insertion a
15. necesario 5 Pulse ALMACENAMIENTO DE N MEROS PARA MARCACION AUTOMATICA MENU 1 Pulse 7 3 0 1 2 Pulse 3 para almacenar un n mero Si resulta Pulse 2 para eliminar un n mero 3 Para almacenar un n mero en una Tecla de Marcaci n R pida pulse la Tecla de Marcaci n R pida deseada Para almacenar un n mero de Marcaci n SPEED DIAL Abreviada pulse Q r START n mero del 1 al 75 pulse GR en caso de que haya introducido un n mero de un solo d gito Si desea eliminar un n mero selecci nelo como se ha explicado anteriormente y a continuaci n siga los Pasos 7 y 9 4 Introduzca el n mero de fax completo START 5 Pulse GR 6 Introduzca un nombre pulsando las teclas de letras START 7 Pulse HR 8 Pulse si se trata de un n mero de e introduzca un Marcaci n en Cadena Pulse 2 si se trata de un n mero normal STOP 9 Pulse repetidamente para salir 133 GUIDE DE R F RENCE RAPIDE ENVOIS DE FAC SIMIL S Placez votre document jusqu 50 pages de format papier lettre face imprim e vers le bas dans le chargeur de documents Remarque Pour la composition normale et la composition directe au clavier vous pouvez galement charger le document apr s avoir proc d a la composition du num ro RESOLUTION CONTRAST Pressez les touches ou si n cessaire Composition normale 1 D crochez le combin d
16. 2B carcinogen possible human carcinogen This valuation is given to Carbon Black for which there is inadequate human evidence but sufficient animal evidence The latter is based upon the development of lung tumors in rats receiving chronic inhalation exposures to free carbon black at levels that induce particle overload of the lung Studies performed in animal models other than rats have not demonstrated an association between carbon black and lung tumors Moreover a two year cancer bioassay using a typical toner preparation containing carbon black demonstrated no association between toner exposure and tumor development in rats 130 SHARP Date Revised July 22 2002 Date Issued May 28 1998 MATERIAL SAFETY DATA SHEET 3 3 MSDS No B 1020 Section 12 Ecological Information No data are available on the adverse effects of this material on the environment Section 13 Disposal Consideration Appropriate Methods of Disposal Preparation community provisions Waste may be disposed or incinerated under conditions which meet all federal state and local environmental regulations Contaminated Packaging Waste may be disposed or incinerated under conditions which meet all federal state and local environmental regulations Precautions Do not throw the toner cartridge or toner into a n open flame The hot toner may scatter and cause burns or other damage Section 14 Transport Information Special Precautions None Information
17. E and a number from 0 to 31 in the NOTE column Try the transaction again If the error persists check the following Check the hookup The cord from the TEL LINE jack to the wall jack should be no longer than six feet Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the fax machine to a different telephone line e f the problem still occurs your fax machine may need service 118 Problems and Solutions Dialing and transmission problems Problem Solution oo ac Dialing is not possible Make sure the power cord is properly plugged into 20 a power outlet Fe o wn Make sure that the telephone line is properly connected to both the TEL LINE jack and the wall jack Make sure that the fax machine is set to the correct dialing mode for your telephone line See Option Setting 22 in Chapter 6 The power is on but no Make sure that the receiving machine has paper transmission takes place Make sure that the telephone line cord is plugged into the TEL LINE jack and not the TEL SET jack f the receiving machine is in manual mode with no attendant reception will not be possible e f the receiving machine is not a Sharp model make sure it is G3 compatible Check the display for error mes
18. Key Speed Dialing SPEED DIAL 1 Press Q and enter the desired Speed Dial number press if you entered a 1 digit number START 2 Press GR Direct Keypad Dialing 1 Dial the fax number START 2 Press GR BROADCASTING 1 Load the document and press PPOADONST 2 Dial destination numbers Press a Rapid Key 132 QUICK REFERENCE GUIDE Press a Group Key SPEED DIAL Press Q START 3 number press to complete entry if only one digit is entered START Enter a full number and press 889 reer START 3 When finished press B9 RESOLUTION and enter a Speed Dial CONTRAST r p if needed 4 Press 5 Press STORING AUTO DIAL NUMBERS MENU 1 Press 3 0 Q 2 Press to store a number Press 2 to clear a number 3 To store a Rapid Key number press the desired Rapid Key SPEED DIAL To store a Speed Dial number press and enter a number from 1 to 75 press if you entered a 1 digit number If clearing a number select it as explained above and then perform Steps 7 and 9 4 Enter the full fax number 5 Press Cy 6 Enter a name by pressing the letter keys 7 Press GR 8 Press 1 if this is a Chain Dial number Press 2 if this is a regular number STOP 9 Press repeatedly to exit ENVIO DE FAXES Coloque el documento hasta 50 p ginas tama o carta boca abajo en la bandeja alimentadora de documentos Nota co
19. RESOLUTION CONTRAST Press s and or s to adjust the resolution and contrast if P START desired and then press he ART Press o STOP Press repeatedly until you return to the date and time display Clearing a Program Key 92 To clear a Program Key follow these steps Display Press ae 8 and 1 PROGRAM ENTRY MODE 1 SET 2 CLEAR Press 2 to select CLEAR 2 PROGRAM CLEAR PRESS PROGRAM KEY Press the Program Key you want to Gn Gi JEDET TCID clear OAD I a ED UD ED EDEL 3 Ee Bienes c d Re BICIDICTEIS e smrr 7 JUG 4i R D ECD Co C4 We lt gt Entering and Using Programs 4 START Press A STOP 5 Press repeatedly until you return to the date and time display Using a Program Key Follow the steps below to perform a programmed operation 1 If this is a transmission operation or memory polling operation load the document 2 Press the appropriate Program Key Sao Gm ASECELLS seo A7T Ss 5 CEDEME rie l gt y rj com cag IL cad ADE L T Ie J C C C eS SHIFT 7 CT GT Canceling a programmed timer operation If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed follow the steps below Note This procedure will n
20. Sheet 105 D Date setting 26 Daylight Saving Time 27 Department Code Digits 109 Department Control 95 96 Department Usage List 114 Destination List 113 Dial mode 107 Dialing Chain 39 46 Direct Keypad 44 Normal 35 Rapid Key 42 Speed 43 Direct Keypad Dialing 44 Distinctive ring 100 Document feeder 32 Document guides 32 Document restrictions 31 Document sizes 30 Document maximum scanning area 31 Drum cartridge Installing and replacing 17 20 Duplex Scanning 94 E Error Correction Mode ECM 105 F Fine Resolution Priority 103 G Group Keys 65 66 H Halftone setting 33 Housing cleaning 116 Image Memory Print 106 J Jams clearing 125 127 Job status checking 47 L Letters entering 25 Line error 118 Loading the document 32 135 Index M Manual reception mode 58 59 Memory Checking documents in 47 60 Sending faxes from 41 Substitute reception to 60 Memory retransmission 49 Multi TTI 108 N Normal Dialing 35 Number of rings in AUTO reception 103 Number of rings in manual reception 103 O Optional Setting List 113 P Page numbering batch 57 Paper jams clearing 125 127 Paper loading 21 Passcode List 113 Pauses in automatic dialing 37 Personal Book List 114 Personal books 50 54 Polling 71 76 Security Selection 104 Power Save mode 107 Program and Group List 113 Programs 85 93 Q Quick On line 108 R R
21. access it and then change the setting as explained in the list that follows Display 1 Press and 4 pay 4 OPTIONAL SETTING ENTER 01 36 2 Press the numeric keys to enter the 2 Example Option Setting 01 digit number 01 to 31 of the rsen optional setting that youiwish te 01 DEFAULT FAX RES change ENTER 1 3 1 Example Optional Setting 01 0 4 OR Press 4j or gt to scroll through the optional settings When the desired START optional setting appears press GB 3 Enter a selection for the optional setting by pressing the numeric keys See the list that follows for an explanation of each of the optional settings 4 After entering a selection the subsequent optional setting will appear in STOP the display To return to the date and time display press twice 102 Optional Settings Optional Settings Setting 01 DEFAULT FAX RESOLUTION This option sets the default resolution the resolution used if a setting is not RESOLUTION ur selected with p for transmitting documents Press amp for STANDARD 2 for FINE or 3 for SUPER FINE Initial setting 1 Setting 02 NUMBER OF RINGS AUTO RECEPTION This sets the number of rings the fax machine waits before answering an incoming call in AUTO receive mode Enter a number from 0 to if 0 is entered the fax machine will answer without ringing Initial setting 1 Setting 03 NUMBER OF RINGS MANUAL REC
22. complete entries when storing names and numbers Left and right arrow keys Auto dial numbers Press these keys to search for an auto dial number when sending a fax MENU key settings Press these keys after pressing the MENU key to scroll through the MENU key settings STOP key Press this key to cancel an operation before it is completed 11 1 Installation Unpacking Checklist Before setting up make sure you have all of the following items If any are missing contact your dealer Power cord Telephone Toner Drum ADF exit tray line cord cartridge cartridge eet lt A Received Rapid Key Paper size Operation document tray labels labels manual Points to keep in mind when setting up Do not place the Do not place the Keep dust away from Keep the area machine in direct machine near the machine around the sunlight heaters or air machine clear conditioners About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine 12 Connections 2 E S D S Connections jl Connecting the power cord Connect the female end of the power cord to the fax machine as shown Insert the male end into a 120 V 60 Hz grounded 3 prong AC outlet Important The fax machine
23. dial using the extension phone do SPEAKER not press Qo the fax machine If a person answers you will be able to speak to them through the phone before sending a fax SPEAKER Note If you press Q to dial you will not be able to speak using an extension phone connected to the fax machine in the event that a person answers 1 Load the document s Note If desired you can load the document after dialing in Step 3 below e SEND READY will appear in the display RESOLUTION CONTRAST e Press As and or siis to set the resolution and contrast if needed 2 SPEAKER Press Q or pick up an extension phone connected to the fax machine Listen for the dial tone 3 if you pressed e dial the number of the receiving machine by pressing the numeric keys on the fax machine If you are using an extension phone dial using the keypad on the extension phone 35 Programming Auto Dial Numbers e f Option Setting 26 TEL BILLING CODE page 108 has been set to ON and BILLING CODE DIAL has been set to AFTER press e after dialing 4 Wait for the connection When you hear a fax tone press on the fax machine e f a person answers and you are using an extension phone ask them to press their Start key When you hear the fax tone press on your fax machine Using the REDIAL key REDIAL You can press Q to redial the last number dialed To send a document press when you hear the fax tone after the connecti
24. documents and the total number of pages received Print this list out whenever RCVD CONFIDENTIAL RX appears in the display Anti Junk Number List List 10 This list shows the fax numbers from which reception is not allowed Personal Book List List 11 This list shows the personal books that have been created 114 Printing Lists and Reports Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result The fax machine is set at the factory to print out the report only when an error occurs If desired you can change the setting to have it printed out under a variety of other conditions See Option Setting 5 Print Selection in Chapter 6 You can also print out the Transaction Report on demand by pressing flip up the Rapid Key overlay if it is down after the operation is completed The same headings appear in the Transaction Report as in the Activity Report See Activity Report in this chapter for an explanation of the headings The top part of the first page of the document will also appear below the report if the document was sent from memory If confidentiality is required you can prevent printing of the top part of the document by setting Option Setting 15 Image Memory Print to NO Lists 9 A N 115 8 Maintenance Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequently to ensure the qua
25. in the header of faxes sent using the book Press 2 to use the sender s name entered on page 24 STOP 9 Return to Step 4 to create another book or press repeatedly to return to the date and time display 51 Creating and Using Personal Books Using a personal book 52 To program or use a Rapid Key or Speed Dial number in a personal book you must first open the book Follow these steps PERSONAL Display Press MK Q SELECT PERSONAL BOOK BY KEY OR PASSCODE The display briefly shows the following and then reverts to the date and time Enter the 4 digit passcode of your book If the book doesn t have a passcode PERSONAL BOOK press lt or P until the name of the SUSAN book appears in the display and then f START The name of your book DUX appears on the bottom line When your book is open all of the Rapid Keys on the operation panel automatically convert to keys for use in your book Speed Dial numbers 1 through 16 are also available for use in your book You can perform the following operations in a book Program any Rapid Key or a Speed Dial number from 1 to 16 as explained on page 36 Use a Rapid Key to fax a document as explained on page 42 Use a Speed Dial number to fax a document as explained on page 43 Program a Group Key in your book using Rapid Key and Speed Dial numbers from your book see page 65 Broadcast a fax to multiple destinations using Rapid Keys
26. particle is removed Have victim look right and left and then up and down If irritation does occur obtain medical attention DO NOT attempt to manually remove anything stuck to the eye s Ingestion If irritation or discomfort occurs obtain medical attention immediately Note to Physician None Section 5 Fire Fighting Measures Suitable Extinguishing Media CO2 water spray foam and dry chemical Extinguishing Media to Avoid Full water jet Special Firefighting Procedures None Fire and Explosion Hazards If dispersed in air toner like most finely divided organic powders may form an explosive mixture Protection of Firefighters Use self contained breathing apparatus SCBA Section 6 Accidental Release Measuress Personal Precautions None Environmental Precautions None Methods for Cleaning Up Wipe off with paper or cloth DO NOT use vacuum cleaner when a large amount is released It like most finely divided organic powders may create a dust explosion Section 7 Handling and Storage Handling Technical Measures None Precautions None Safe Handling Advice Try not to disperse the particles Storage Technical Measures None Storage Conditions Keep container closed Store in a cool and dry place Keep out of reach of children Incompatible Products None 129 SHARP Date Revised July 22 2002 Date Issued May 28 1998 MATERIAL SAFETY DATA SHEET 2 3 MSDS No B 1020 Section 8
27. possible A message will appear in the display to indicate the problem TONER indicator This blinks when the toner cartridge nears empty and lights steadily when the toner cartridge needs replacement LINE IN USE light This lights when the fax machine is using the telephone line CONTRAST key Press this key to adjust the contrast before sending or copying a document RESOLUTION key Press this key to adjust the resolution before sending or copying a document An indicator will light next to the selected setting HALFTONE STANDARD FINE or SUPER FINE Middle panel Rapid Key pad eo Q 1 w7 E s R Ss T 9S vr amp ur 17 or P 75 11 12 13 14 15 16 17 18 19 20 Gsm Gon GE E tem mics no Cs Cem 48 49 0 1 P xz 98 59 Li PAGE COUNTER CONFIDENTIAL TIMER COVER SHEET LIFE MEM STATUS REPORT DOCUMENT CapsLock Z X gt Cc V B N J IM e com SHIFTJ j Y L i7 Space CIS DEL Rapid Dial Keys Press one of these keys to dial a fax number automatically Note that you must attach the Rapid Key labels When navigating through the display menu a Rapid Key can also be pressed in place of the numeric keys to enter a two digit number for example you can press Rapid Key 01 to enter the number 01 SYMBOL key When entering a name press this key to enter the
28. requires its own dedicated power outlet The power outlet must not be shared with any other devices In particular do not use an extension cord to connect multiple devices to the outlet Press the power Switch to turn on the power Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telephone specialty stores 13 Connections Connecting the telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL LINE Insert the other end into a standard RJ11C single line wall telephone jack Note The fax machine is set for touch tone dialing If you are on a pulse dial rotary line you must set the fax machine for pulse dialing by changing Option Setting 22 See page 107 Connecting a telephone optional If desired you can connect a telephone to the TEL SET jack on the back of the machine Uk Oo D m ERLE M 14 Connections c 2 S G 7 Er Attaching the ADF exit tray Insert the protrusion on the right side of the machine into the hole in the right side of the ADF exit tray then bend the
29. specifications of your new Sharp fax machine are shown below Automatic dialing Memory size Modem speed Transmission time Toner cartridge yield continuous printing 4 page coverage letter paper Drum cartridge yield Resolution Automatic document feeder Conventional Auto Dialing Rapid Key Dialing 59 numbers Speed Dialing 75 numbers Personal Auto Dial Books 10 books 59 Rapid Keys 16 Speed Dial numbers per book 2 MB approx 124 pages Optional memory FO 8MK 8 MB approx 500 pages 33 600 bps max with automatic fallback to lower speeds Approx 3 seconds Initial starter cartridge included with fax machine Approx 3000 pages Replacement cartridge FO 44ND FO 50ND Approx 6000 pages Initial starter cartridge included with fax machine 20 000 pages ave Replacement cartridge FO 47DR 20 000 pages ave Horizontal 203 pels inch 8 pels mm Vertical Standard 98 lines inch 3 85 lines mm Fine Halftone 196 lines inch 7 7 lines mm Super fine 391 lines inch 15 4 lines mm Letter paper 20 Ib Max 50 pages Legal paper Max 20 pages Note 11 x 17 paper must be loaded one page at a time Based on ITU T Test Chart 1 at standard resolution excluding time for protocol signals i e ITU T phase C time only Paper capacity Compression scheme Halftone grayscale Applicable telephone line Compatibility Printing resolution Input document size Effe
30. 01 36 Press 2 and 8 28 DISTINCTIVE RING ENTER 1 5 5 Press a number from to G to select the ring pattern below that matches your second number s ring pattern Or press 4 to have your fax automatically answer your normal telephone number Press 5 to turn off the distinctive ring function Note for Canada See the following page for the selections available in Canada 1 RING PATTERN 1 Two short rings 2 RING PATTERN 2 One short one long and one short ring Distinctive Ring 3 RING PATTERN 3 Two short rings and one long ring 4 STANDARD RING Your standard normal ring pattern 8 OFF SETTING Turn distinctive ring off STOP Press repeatedly to return to the date and time display Selections in Canada In Step 3 of the above procedure the selections available in Canada are as follows RING PATTERN 1 Two short rings RING PATTERN 2 One short one long and one short ring we 9 o2 QO Oc LO LL RING PATTERN 3 Two short rings and one long ring RING PATTERN 4 Three very short rings RING PATTERN 5 Two very short rings STANDARD RING Your standard normal ring pattern OECO 9 e OFF SETTING Turn distinctive ring off 101 6 Optional Settings The optional settings allow you to customize the fax machine to better suit your needs An initial setting has been made for each optional setting at the factory To change a setting follow the steps below to
31. 02 for February 12 for December etc Example March 0 3 To correct a mistake press lt to move the cursor back to the mistake and then enter the correct number Enter a two digit number for the day 01 to 31 Example The 5th 0 Enter the year four digits Example 2003 2 0 0 3 Enter a two digit number for the hour 01 to 12 and a two digit number for the minute 00 to 59 Example 9 25 0 9 2 8 Setting the Date and Time 2 ux amp c n 7 Press X to select A M or to select P M 8 Press to start the clock STOP 9 Press twice to return to the date and time display Daylight Saving Time If desired you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time Display MENU 1 Press and 3 3 ENTRY MODE ENTER 01 10 2 Press 0 and 5 05 DAY LIGHT SAVING 1 YES 2 NO 3 Press 1 to turn on the Daylight Saving Time function or 2 to turn it off STOP 4 Press twice to return to the date and time display Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using SA7 and YS Speaker SPEAKER 1 Press 2 2 Press A7 or Y to select the Display desired volume level SPEAKER VOLUME HIGH SPEAKER VOLUME MIDDLE i SPEAKER VOLUME LOW SPEAKER 3 Press Q to turn off t
32. 7 s C 0 JCF J erg nr QrD kr1 rs 21 22 23 24 25 26 27 28 29 30 Caps Lock z lt x 7 gt c JC v CB N7 wm7 e com 32 34 36 37 38 39 A SEES D 31 33 35 SHiFT LIN Space To enter a space press _Space_ e To change case press To clear a mistake press e To enter a number as part of a name press the appropriate numeric key To enter the symbol on a letter key the character to the right of the slash press SYM will appear in the display and then the letter key press again to turn off symbol entry mode e To move the cursor press 4 or To switch between letter insertion and letter replacement mode when the cursor is in the middle of a MENU sequence of letters press START 04 DATE amp TIME SET 6 Press EH PRESS START KEY STOP 7 Press twice to return to the date and time display 25 Setting the Date and Time Setting the Date and Time 26 The date and time appear in the display in reports and at the top of each page you transmit Set the date and time by pressing the keys on the operation panel as shown below Display MENU Press L and 9 3 ENTRY MODE ENTER 01 10 Press 0 and 4 04 DATE amp TIME SET DATE 06 08 2003 The currently set date will appear to the right of DATE Enter a two digit number for the month 01 for January
33. Display Press flip up the Rapid Ke eee eee i MESSAGE CLEAR overlay and then 4 ENTER MESSAGE Enter the 3 digit memory number assigned to the transmission you wish to cancel START Press he Sending a Fax by Automatic Dialing Automatic redialing If you use automatic dialing including Direct Keypad Dialing and the line is busy the fax machine will automatically redial the number The fax machine is set at the factory to make 2 redialing attempts at intervals of 5 minutes D amp v o 99 aq Documents To cancel automatic redialing press SE to show the job status in the display make sure that RECALL MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right STOP and then press If desired you can change the number of redial attempts with Option Setting 6 and the interval at which redialing takes place with Option Setting 7 see page 104 Under certain conditions for example if a person answers the call on a telephone automatic redialing may stop before the set number of redialing attempts are made Memory Retransmission If a line error occurs during any type of memory transmission your fax will automatically redial the number and attempt to complete the transmission Retransmission will begin from the page which was being transmitted when the error occurred The fax machine has been set at the factory to make 10 a
34. ED WARRANTY OF MERCHANTABILITY FITNESS FOR USE OR FITNESS FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH THE HARDWARE SOFTWARE OR FIRMWARE EMBODIED IN OR USED IN CONJUNCTION WITH THIS PRODUCT Sharp is not responsible for any damages or loss either direct incidental or consequential which you the end user may experience as a result of your purchase or use of the hardware software or firmware embodied in or used in conjunction with this Product Your sole remedy in the event that you encounter any difficulties with the Product is against the authorized dealer from which you purchased the Product In the event that this authorized dealer does not honor its warranty commitments please contact the Vice President Sharp Electronics Corporation Sharp Plaza Mahwah NJ 07430 1163 or Sharp Electronics of Canada Ltd 335 Britannia Road East Mississauga Ontario L4Z 1W9 so that Sharp can try to help assure complete satisfaction of all the warranty rights to which you are entitled from the authorized dealer SHARP SHARP ELECTRONICS CORPORATION Sharp Plaza Mahwah New Jersey 07430 1163 SHARP ELECTRONICS OF CANADA LTD 335 Britannia Road East Mississauga Ontario L4Z 1W9 http www sharp ca SHARP CORPORATION FOR YOUR RECORDS Please record the model number and serial number below for easy reference in case of loss or theft These numbers are located on the rear side of the unit Space is also provided for other rel
35. EPTION You can also have the fax machine automatically answer a call after a certain number of rings in MANUAL reception mode To turn on this function enter the desired number of rings any number from Q to O To turn off the function enter Initial setting O off Setting 04 AUTO LISTING Press YES to have the fax machine automatically print an Activity Report once every 30 send receive operations The report can still be printed on demand at any time Press 2 NO to turn the function off Initial setting 2 S o9 E Oo 0 Co 103 Optional Settings 104 Setting 05 TRANSACTION REPORT PRINT SELECTION This sets the condition for printing out a Transaction Report Enter a number from Q to 8 as follows 1 ERROR TIMER A report will be printed after an error timer MEMORY operation or memory operation 2 SEND ONLY A report will be printed only after a transmission 3 ALWAYS PRINTS A report will be printed after each transmission reception or error 4 NEVER PRINTS A report will never be printed ERROR ONLY A report will be printed only after an error occurs Initial setting 5 Setting 06 RECALL TIMES This sets the maximum number of times your fax will automatically redial if the line is busy Enter any number from 0 0 to 4 Initial setting 02 Setting 07 RECALL INTERVAL This sets the amount of time your fax will wait between automatic redi
36. MODEL FO 4400 FACSIMILE OPERATION MANUAL Installation Sending Documents Receiving Documents Making Copies Special Functions Optional Settings Printing Lists Maintenance Troubleshooting c 1002 0nmNm SHARP U S A WARNING FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user s authority to operate this equipment Note This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and the receiver Connect the equipment into an outlet on a circuit different from that to which the receiver i
37. R z Q or pick up an extension phone connected to the same line e SEND READY will appear in the display 2 Enter your number to access an outside line max of 3 digits 3 Flip down the Rapid Key overlay and press _Space_ enter the billing code max of 9 digits and then press again e Note The code will appear as asterisks in the display and will not appear in the Activity List or Transaction Report 4 RESOLUTION CONTRAST 4 Press s and or E to adjust the resolution and contrast if desired se 96 af Oc AS Lo LL 5 Dial the other party by the desired method and transmit the document 99 Distinctive Ring Distinctive Ring 100 Important To use distinctive ring you must subscribe to a distinctive ring service from your local phone company Your fax machine may not be compatible with some distinctive ring services Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line The second number rings differently from your normal number If you subscribe to a distinctive ring service you can set the fax machine to automatically answer when your second number is called This allows you to use the second number as an exclusive fax number To have your fax automatically answer when your second number is called follow the steps below Display Press HE and 4 4 OPTIONAL SETTING ENTER
38. TY setting appears press to have paper always drawn from the tray regardless of the size of the received or copied document or 2 to have paper always drawn from the cassette When the 2ND PRIORITY setting appears press to have paper drawn from the other source in the event that the 1st priority source runs out of paper or 2 NONE to have the incoming fax received to memory Note This setting will only appear if your dealer has installed the paper cassette option and Option Setting 31 Seperate Mode is turned off Initial setting 1 Setting 17 RETRANSMISSION TIMES This sets the number of times the fax will reattempt a memory transmission which has been interrupted by a line error or power failure Enter any 2 digit number from 0 to 4 or enter 0 0 to turn off the function Initial setting 10 Optional Settings Setting 18 RETRANSMISSION INTERVAL You can select the number of minutes the fax waits between each memory retransmission attempt Enter 0 for 1 minute 0 2 for 2 minutes etc up to a maximum of 15 minutes If you do not want the fax to wait between attempts enter 0 0 Initial setting 02 Setting 19 POWER SAVE MODE To conserve power you can have the laser printer heater in your fax machine turn off when not in use When this is done the heater will turn on automatically when you receive a document there will be a slight delay before printing while the heat
39. ach number If you enter less than 2 digits for a Speed Dial number press to complete the entry 5 START e Enter one or more full fax numbers with the numeric keys pressing after each full number e Press one or more Group Keys Note If you need to delete a number press 4 or gt until the destination STOP appears in the display and then press 9 Press Broadcasting Continued from Initial procedure se 95 af Oc aD LO LL 8 Dial the receiving machines using one or more of the following methods e Press one or more Rapid Keys e Enter one or more Speed Dial numbers pressing e before each number If you enter less than 2 digits for a Speed Dial number press to complete the entry START e Enter one or more full fax numbers with the numeric keys pressing after each full number e Press one or more Group Keys 81 Timer Operations 10 11 Note If you need to delete a number press 4 or gt until the destination STOP appears in the display and then press START Press GR RESOLUTION CONTRAST i Press usi and or p t0 adjust the resolution and contrast if START desired and then press ENTER START Load the document and then press ENTER e The document will be scanned into memory Canceling a timer operation 82 If you need to cancel a timer operation before it is performed follow the steps below You will need to know the numbe
40. als when the line is busy Enter 0 for 1 minute 0 2 for 2 minutes etc up to a maximum of 15 minutes Initial setting 05 Setting 08 SECURITY SELECTION Press Q ON to turn polling security on or 2 OFF to turn it off Initial setting 1 Optional Settings Setting 09 ERROR CORRECTION MODE ECM Press 3 YES to have any distortions in a transmission due to noise on the telephone line corrected before print out at the receiving end This is only effective when the other machine has ECM as well Press 2 NO to turn the function off Note If the transmission or reception is taking place in Super G3 mode ECM will operate regardless of the ECM setting Initial setting 1 Setting 10 AUTO COVER SHEET Press 1 YES to have the fax automatically generate a cover sheet and send it as the last page of each transmission Press 2 NO to turn the function off Initial setting 2 Note In North America Setting 11 is not used Setting 12 COPY SCANNING This setting is used to reduce copies slightly before printing to ensure that data on the edges are not cut off Press 1 AUTO for automatic reduction or 2 100 for no reduction Initial setting 2 Setting 13 COPY CUT OFF This setting determines how the fax machine will copy documents that are longer than the printing paper Press 1 CONTINUE to have the remainder of the document printed on a second page or 2 CUT OFF to cut
41. and or E set the resolution and contrast if needed 2 COPY HELP Display ress COPY MODE ENTER 01 99 01 e f you are only making a single copy of the original or of each original press 3 Enter the desired number of copies per MULTI SORT COPY MODE original with the numeric keys 1 MULTI 2 SORT 6 e f the desired number of copies is from 1 to 9 enter O first Making Copies 4 Press MULTI if you do not want the copies sorted or 2 SORT if you Example of three copies want the copies sorted each of three originals e Copying will begin gc Originals A Sorted sort T Not sorted MULTI COPY L lr I L Lr all allel 4 alc NONE Checking and canceling copy jobs in memory You can display the status of copy jobs in memory by following the steps below You can also cancel a copy job with this procedure Display 1 Press flip up the Rapid Key COPY STATUS 005 overlay and then PRESS 4 OR The number of stored copy jobs appears here 2 Press or gt to scroll through the list of copy jobs The time the original was scanned into memory will appear in the display together with the 3 digit memory number assigned to the job To cancel a copy job press and then while the copy jo
42. apid Key Dialing 42 Recall Interval 104 136 Recall Times 104 Receive Reduce 105 Reception mode Auto 58 Manual 58 59 Setting 58 Redialing 36 49 Resolution 33 Retransmission interval 107 Retransmission times 106 Ringer volume 29 S Scanning glass cleaning 116 Search Dial 45 Seperate Mode 110 Speaker volume 28 Speed Dialing 43 T TEL LINE jack 14 TEL SET jack 14 Telephone billing 98 Telephone Billing Code 108 Telephone line cord 14 Telephone connecting 14 Time setting 26 Timer 77 Timer List 113 Toner cartridge Installing and replacing 17 20 Toner cartridge indicator 20 Transaction Report 115 Print Selection 104 V Verification Stamp 16 109 Replacing 117 NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER ABOUT THE WARRANTY THAT YOUR SELLING DEALER EXTENDS TO YOU In order to assure you the end user of warranty protection Sharp extends a limited warranty to each of its authorized dealers and in turn requires each of its authorized dealers to extend its own warranty to you on terms that are no less favorable than those given to the dealer by Sharp You should be aware however that Sharp does not itself extend any warranties either express or implied directly to you the end user and no one is authorized to make any representations or warranties on behalf of Sharp Specifically SHARP DOES NOT EXTEND TO YOU THE END USER ANY EXPRESS WARRANTY OR ANY IMPLI
43. appear at the top of each transmitted document This will appear in place of the name entered in Entering Your Name and Fax Number in Chapter 1 Press 2 to turn Multi TTI off the sender s name entered in Chapter 1 will appear Initial setting 2 Setting 25 BEEP LENGTH This sets the duration of the beep that signals the end of transmission reception or copying Press 1 for 3 seconds 2 for 1 second or 3 for no beep Initial setting 1 Setting 26 TELEPHONE BILLING CODE This setting allows you to use Department Codes or direct billing codes for telephone billing on a PBX Your dealer must first activate Department Control or direct billing code entry Press to turn telephone billing on or 2 to turn it off Initial setting 2 If you pressed Q the BILLING CODE DIAL selection will subsequently appear Press 1 if your PBX must receive the billing code before dialing a telephone number or 2 if it must receive the billing code after dialling a telephone number Refer to your PBX manual or consult your PBX adminstrator for this information Optional Settings Note If you select AFTER for the BILLING CODE DIAL selection you must press REDIAL tas ssc SPEAKER after dialing if you use Q Setting 27 DEPARTMENT CODE DIGITS Use this setting if you are using Telephone Billing and need to change the number of digits of Department Codes to accord with your PBX s telephone billing system Enter an
44. asscode and have kept no record contact your Sharp dealer 69 Confidential Operations Clearing a passcode 1 CONFIDENTIAL i eva EIS Display ress z lt flip up the Rapid Key ce 4 CONF CODE CLEAR overlay if it is down and then 4 ENTER BOX 00 99 Enter the 2 digit number that identifies the mailbox you want to clear Enter the 4 digit passcode of the mailbox with the numeric keys START Press Printing out received documents 70 When you have received a confidential document RCVD CONF FAX will appear in the display Print out the Confidential Reception List as explained on page 111 to see which mailbox has received the document and then follow the steps below to print out the document D CONFIDENTIAL qi TOU Display ress Zi ip u e Rapi e dos y 2 CONF DATA PRINT overlay if it is down and 2 ENTER BOX 00 99 Enter your mailbox number Enter your confidential passcode START Press GB e Printing will begin After printing the document will be erased from memory Polling Polling Polling allows you to call another fax machine and have it send a document to your machine without operator assistance In other words the receiving fax machine not the transmitting fax machine initiates the transmission You can use your fax machine to both poll and be polled by others Polling others To poll another fax machine follow the steps below If desired you can dial more than one
45. b appears in the display STOP 3 When you have finished checking the list press twice to return to the date and time display 62 5 Special Functions Broadcasting The Broadcasting function allows you to send the same fax to as many as 154 destinations in a single operation First load the document then enter the numbers of the receiving machines The document will be automatically transmitted to each destination 1 Load the document s e SEND READY will appear in the display 2 Press BROADCAST Displey BROADCAST MODE ENTER STATION 3 Dial the receiving machines using one or more of the following methods se 82 Qo oc are to LL e Press one or more Rapid Keys SPEED DIAL e Enter one or more Speed Dial numbers pressing Q before each number If you enter less than 2 digits for a number press to complete the entry e Enter one or more full fax numbers with the numeric keys max 60 digits per full number pressing after each full number Maximum of 20 full numbers less if a large number of programs timer operations and or group keys have been stored e Press one or more Group Keys See Storing numbers in Group Keys on page 65 Broadcasting Note If you need to delete a number press 4 or gt until the destination STOP appears in the display and then press Press he BROADCAST MODE 2 SELECT THE MODE i RESOLUTION CONTRAST 7 If desired press ai and or D to set the re
46. ctive Scanning width Effective Printing width Reception modes Instascan speed Full Dual Access Copy function Power requirements Operating temperature Humidity Power consumption Dimensions 250 sheets 20 Ib 500 sheet cassette available as option MMR MR MH Sharp H2 JBIG 64 levels Public switched telephone network ITU T CCITT G3 mode Super G3 mode Horizontal 406 lines inch 16 lines mm Vertical 391 lines inch 15 4 lines mm Automatic feeding Width 5 8 to 10 1 148 to 256 mm Length 5 0 to 14 3 128 to 364 mm Manual feeding Width 5 8 to 11 0 148 to 279 mm Length 5 0 to 19 0 128 to 483 mm 8 2 208 mm max 8 0 203 mm max Auto Manual 1 3 sec page letter paper scan time only excludes document feeding time Yes Single Multi Sort 99 copies page 120 V AC 60 Hz 50 86 F 10 30 C 20 to 85 RH Standby 9 W Maximum 760 W Width 21 5 546 mm Depth 16 2 412 mm Height 13 6 346 mm Not including paper tray or attachments Weight Approx 31 3 Ibs 14 2 kg Not including supplies paper tray or attachments As a part of our policy of continuous improvement SHARP reserves the right to make design and specification changes for product improvement without prior notice The performance specification figures indicated are nominal values of production units There may be some deviations from these values in individual units Important safety information
47. d This equipment may not be used on coin service provided by the telephone company Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure that the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer When programming and or making test calls to emergency numbers Remain on the line and briefly explain to the dispatcher the reason for the call Perform such activities in the off peak hours such as early morning or late evening SHARP Date Revised July 22 2002 Date Issued May 28 1998 MATERIAL SAFETY DATA SHEET 1 3 MSDS No B 1020 Section 1 Product and Company Identification Product Name Toner Cartridge of FO 44ND FO 50ND DUNT 455BSCZZ Supplier Identification Sharp Corporation 22 22 Nagaike cho Abeno ku Osaka Japan Local suppliers are listed below Please contact the nearest supplier for additional information Country Name and Telephone Number U S A Sharp Electronics Corporation Telephone number for information 1 800 237 4277 Emergency telephone number 1 800 255 3924 Canada Sharp Electronics of Canada Ltd Telephone number for information 905 890 2100
48. d Speed Dial numbers excluding numbers set for Chain Dialing can be stored in a Group Key Full numbers cannot be stored Display 1 Press EM 8 and then 2 2 GROUP ENTRY MODE 1 SET 2 CLEAR 2 Press to program a Group Key 1 GROUP SET PRESS GROUP KEY Press 2 to clear a Group Key EP Be 82 ao 3 Press any Rapid Key not alread EE E 3 25 y p y y e79 w77 E7 87 17 9 vr amp Cu 7 17 0 07 7 3 Lo LL m 12 13 14 15 16 7 18 19 20 programmed to select it as a Group mocme Ce aD SOE Key ama hLEJOUSOTS cam meon See omo om If you are clearing a Group Key press it and go to Step 5 ENTER GROUP NAME 4 Enter a name for the Group Key by pressing the letter entry keys see Step 5 on page 25 Maximum of 20 characters If you don t want to enter a name go directly to Step 5 START STATION 9 Press ENDER ENTER STATION o 5 Broadcasting 6 Enter fax numbers using one or both of the following methods e Press one or more Rapid Keys e Enter one or more Speed Dial numbers with the numeric keys pressing SPEED DIAL 5 en before each number if you enter less than 2 digits for a number press to complete the entry Note If you need to delete a number press 4 or gt until the destination STOP appears in the display and then press START Press STI Return to St
49. e 111 1 Press the Batch Key in which the document you want to clear has been stored e Make sure no documents are in the feeder 2 Enter the 3 digit message number assigned to the document 3 Press 84 Entering and Using Programs Entering and Using Programs If you frequently perform the same operation involving the same party you can program all the steps of the operation into one Program Key This allows you to perform the operation by simply pressing that key Any Rapid Key which is not already programmed as a Rapid Key or a Group Key can be used as a Program Key You can include a timer setting in the program to have the operation performed automatically at a selected time STOP To clear a mistake in the procedures that follow press Initial procedure To program a Program Key first perform the following procedure After you have completed this procedure go to the procedure for the specific operation you want to program see the following pages Display 1 Press 8 and Q 1 PROGRAM ENTRY MODE 1 SET 2 CLEAR Te 9 5 af Oc AD Lo LL 2 Press 1 to select SET 1 PROGRAM SET PRESS PROGRAM KEY 3 Select a Program Key by pressing any ane DE RTO ISTE ur UTED z n Rapid Key that has not yet been 53 s I 2j eTOUTD TOUT ETS j programmed meea Tere s jd Coa s Cem GRE CTEJUTE GES ie STERIC
50. e operations a combined maximum of 30 operations can appear The report is divided into two parts the SEND REPORT which shows information on transmissions and the RECEIVE REPORT which shows information on receptions If Option Setting 4 Auto Listing is set to YES a report will be automatically printed out whenever information on 30 operations has accumulated A report can still be printed on demand at any time Lists D amp c n N All information is erased after a report is printed out If automatic print out is turned off and the report is not printed manually for 30 operations the information on the oldest operation will be overwritten each time a new operation is performed 111 Printing Lists and Reports 112 30OODOOOQOOOOOOOOOOOQO000K FOR John Do DATE START RE 01 MAY 21 06 23 PM AL 34 9 9 BE 9 9 DE 9 9 DE X XOOOO0000000O0O99OXOGIOOOK BERRERLOXEDGEERESEERERHRERERERHGREREREHEGEEREREAEEREERESEUESKORE ERE KE LE SEND REPORT A MAY 25 2003 TUE 05 10 PM x e Corp 201 555 1234 CEIVER TX TIME PAGES TYPE NOTE Mt DP I xx xx 0 FAX TX P FAIL 001 I TOTAL 0 0 i GRAND TOTAL TIME OS PAGES 0 JO OOOOOROOROOO9000X060 90r90009o99X 000 7000 079 0090907909000000090 990009 0 099900 oot Explanation of headings SENDER RECEIVER START TX RX TIME PAGES TYPE NOTE The name or fax number of the other machine involved in the transaction
51. ed Dial number press to complete the entry 4 gt START e Enter one or more full fax numbers with the numeric keys pressing after each full number e Press one or more Group Keys Note If you need to delete a number press 4 or gt until the destination STOP appears in the display and then press 13 Press GB 90 Entering and Using Programs 14 RESOLUTION CONTRAST Press m and or to adjust the resolution and contrast if START desired and then press G amp B 1 5 START Press ENTER J STOP 16 Press repeatedly until you return to the date and time display Batch transmission Continued from Initial procedure 12 Dial the receiving machine using one of the following methods e Press a Rapid Key SPEED DIAL e Press Q and enter a Speed Dial number if you enter less than 2 digits press to complete the entry e Enter a full fax number with the numeric keys 13 Press i 1 4 RESOLUTION CONTRAST T Press ao and or Cc te adjust the resolution and contrast if 5 START desired and then press ENTER 1 5 START Press ENTER STOP 16 Press repeatedly to return to the date and time display se 95 lena Oc AS Lo LL 91 Entering and Using Programs Being Polled Memory polling 12 13 14 15 16 Continued from Initial procedure Press to allow polling only once or 2 to allow polling an unlimited number of times ARTI Press EMER o
52. ep 3 to program another Group Key or press Q repeatedly until you return to the date and time display Editing a group 66 If necessary you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group Key Press for SET in Step 2 and select the Group Key in Step 3 Add or delete numbers in Step 6 To add a number press a Rapid Key or enter a Speed Dial number To delete STOP a number move the cursor to the number with lt or P and then press Confidential Operations Confidential Operations The Confidential function can be used to transmit and receive confidential documents Confidential transmission When you send a document using the Confidential function the receiving machine holds it in memory instead of immediately printing it out When the receiving party enters the correct passcode the document is printed out Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability To use this function your name and fax number OWN PASSCODE must be entered in your fax machine as explained on page 24 Some fax machines have multiple mailboxes for receiving confidential faxes If you are sending to a machine with multiple confidential mailboxes contact the receiving party in advance for the appropriate mailbox number 1 Load the document s T 2 e SEND READY will appear in the FE display SD
53. er warms up and turn off when printing is completed Press O to turn on Power Save mode or 2 to turn it off Initial setting 1 Setting 20 ANTI JUNK FAX Press 1 to block reception from fax numbers entered in the Anti Junk Fax List Press 2 to allow reception from all numbers Initial setting 2 Setting 21 ALARM VOLUME This sets the volume of the beep sound that alerts you to error conditions and informs you that operations have been completed Press Gy for HIGH 2 for LOW or 3 for OFF Initial setting 2 D e e Setting 22 DIAL MODE This sets the dial mode Press if you are on a touch tone line or 2 if you are on a pulse dial rotary line c 2 o5 9 rte Initial setting 1 107 Optional Settings 108 Setting 23 QUICK ON LINE When you transmit a multi page document this setting determines whether the fax machine will dial the receiving party and begin transmitting while scanning is still in progress or wait until all pages have been scanned before dialing Press to have the fax machine dial and begin transmission while scanning is still in progress or 2 to have the fax machine wait until all pages have been scanned Initial setting 1 Setting 24 MULTI TTI If you are using Department Control you can press 1 to have the department name the name associated with the department code entered by an operator to access the fax
54. ess he STOP If not press and then repeat Step 2 43 Sending a Fax by Automatic Dialing Direct Keypad Dialing 44 You can also enter a full number with the number keys and then press to begin dialing Load the document s Note If desired you can load the document after dialing in Step 2 below SEND READY will appear in the display RESOLUTION CONTRAST e Press P and or P to set the resolution and contrast if needed e To send the document ahead of other documents waiting for transmission PRIORITY POSS __ e To send the document directly from the feeder not through memory press Flip up the Rapid Key overlay if it is down Enter the number of the receiving machine by pressing the numeric keys e f a pause is required between any of the digits to access a special service i REDIAL z or an outside line press QO two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row Check the display If the number of the receiving machine shown is correct press E STOP e f itis not correct press to backspace and clear one digit at a time and then re enter the correct digit s Sending a Fax by Automatic Dialing Searching for an auto dial number If you don t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number you can search for the number by following the steps below Once you have found the numbe
55. ess repeatedly to return to the date and time display Storing and clearing ID numbers for polling permission 76 Up to five 4 digit ID numbers can be programmed in your fax machine for giving and receiving polling permission Polling will take place if one of your ID numbers matches the other fax machine s System number Display press ME 3 3 06 ID MODE 1 SET 2 CLEAR Press 1 to program an ID number 1 ID CODE SET ENTER 1 5 Press 2 to clear an ID number eS Storing Enter a number from 1 to 5 This number identifies the ID number you will enter in the next step Clearing Enter the number which identifies the ID number you want to clear and go to Step 5 Enter the ID number 4 digits by pressing the numeric keys START Press enter o STOP Return to Step 3 to enter or clear another number or press repeatedly to return to the date and time display Timer Operations Timer Operations The Timer function allows you to store a job to be performed automatically at a specified time Up to 59 timer jobs can be stored at any one time and the time of each can be specified up to a week in advance You can use this function to take advantage of lower off peak rates without having to be there when the operation is performed DOCUMENT 2 Note cannot be used for a timer transmission Initial procedure To store a timer job first perform the following procedure After you have com
56. evant information Model Number FO 4400 Serial Number Date of Purchase Place of Purchase PRINTED IN THAILAND TINSE4294XHTA
57. f Polling Security is turned on or off with Option Setting 8 as explained on page 104 Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your fax s list of permitted numbers Display 1 Press re 0 2 02 PASSCODE MODE 1 SET 2 CLEAR 2 Press 1 to set a number 1 PASSCODE SETTING Press 2 to clear a number ENTER 01 10 74 Polling 3 Storing Enter a 2 digit number from 01 to 10 This number identifies the fax number you will enter in the next step Clearing Enter the 2 digit number which identifies the fax number you want to clear and go to Step 5 4 Enter the fax number max 20 digits by pressing the numeric keys 5 START Press A STOP 6 Return to Step 3 to enter or clear another number or press repeatedly to return to the date and time display Programming and clearing a System number One 4 digit System number can be programmed in your fax machine for giving and receiving polling permission Polling will take place if your System number matches the other fax machine s System number or one of its ID numbers se 95 af Oc AS LO LL Display 1 Press mm G 0 7 07 SYSTEM MODE 1 SET 2 CLEAR 2 Press 1 to program the System 1 SYSTEM 4 SET number ENTER 4 DIGITS To clear the System number press 2 and go to Step 4 3 Enter the number 4 digits with the numeric keys 4 START Press Polling STOP 5 Pr
58. fax number to receive documents consecutively from a group of fax machines this is called Serial Polling a maximum of 154 fax machines can be polled in one operation Display 1 Press MEN and then 6 6 SERIAL POLL MODE ENTER STATION 2 Dial the number s of the fax machine s you want to poll using one or more of the following methods e Press one or more Rapid Keys se 95 lena Oc AS Lo LL SPEED DIAL e Enter one or more Speed Dial numbers pressing Q before each number If you enter less than 2 digits press to complete the entry e Press one or more Group Keys 3 B START e Enter one or more full fax numbers with the numeric keys pressing after each full number Note If you need to delete a number press 4 or gt until the destination STOP appears in the display and then press S 3 Press Reception will begin 71 Polling Serial Polling using a Group Key If the fax machines you want to poll have all been programmed into one Group Key you can poll them by simply pressing that Group Key The procedure for programming Group Keys is explained on page 65 Make sure no documents are in the feeder before you press the Group Key Being polled Memory polling 72 To let another fax machine poll your fax machine you must first store the document s in memory using the following procedure Transmission will take place when the other fax machine calls your fax mac
59. function press and then select the paper source for the separator paper by pressing for the paper tray or 2 for the paper cassette After turning on the function be sure to load appropriate paper in the selected paper source To turn off Seperate mode press 2 Note that the function will turn off automatically if the selected paper source runs out of paper Note This setting is only available if your dealer has installed the paper cassette option Initial setting 2 Note If you turn off the Separate Mode setting Option Setting 16 will subsequently appear in the display to allow you make an appropriate setting for cassette selection If you don t make a selection 1 AUTO SELECTION will be automatically selected 7 Printing Lists and Reports You can print lists showing settings and information entered in the fax machine You can also print out reports on recent activity and individual operations after they are completed The lists and reports are described on the following pages To print a list follow the steps below Display 2 LISTING MODE ENTER 01 11 4 2 Press the numeric keys to enter the 2 digit number 01 to 11 of the list you want to print Example Activity Report 0 OR Press lt or P to scroll through the lists When the desired list START appears press Activity Report List 01 This report shows information on your most recently performed send and receiv
60. ge order and load it again 5 START Press GR Department Control Department Control Department Control is used to limit use of the fax machine to authorized users When it is activated a department code must be entered before an operation can be performed Department Control can only be activated by your Sharp dealer If you want to use this function contact your dealer Department Control allows you to track the number of pages transmitted as well as the transmission time for each authorized department or person See Department Usage List on page 114 Entering Department Codes Up to 30 different Department Codes can be entered to allow access to the fax machine Transmitted pages and transmission time will be kept track of separately for each code After you enter a code inform the appropriate group or individual Aname must be entered for each code Only the name not the code will appear on the Department Usage List Be sure to keep a record of each code and name If you misplace the record contact your dealer se 96 af Oc AD Lo LL Display MENU 1 Press a and 3 ENTRY MODE ENTER 01 10 4 2 Press 0 and 9 09 DEPT CODE MODE 1 SET 2 CLEAR 3 Press 1 to program a Department Code or 2 to clear a Department Code 4 Entering Enter a 2 digit number from 01 to 30 with the numeric keys This number identifies the Department Code that you will enter in the nex
61. he responsibility of the user to determine the suitability of this product for each particular use Literature References ANSI Z400 1 1993 ISO 11014 1 Commission Directive 91 155 EEC The Material Safety Data sheet A Practical Guide to First Aid Canadian Centre for Occupational Health and Safety s publication HMIS IMPLEMENTATION MANUAL National Paint amp Coatings association IARC 1996 IARC monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans Vol 65 Printing Process and Printing Inks Carbon Black and Some Nitro Compounds Lyon pp 149 261 H Muhle B Bellmann O Creutzenberg C Dasenbrock H Ernst R Kilpper J C MacKenzie P Morrow U Mohr S Takenaka and R Mermelstein 1991 Pulmonary Response to Toner upon Chronic Inhalation Exposure in Rats Fundamental and Applied Toxicology 17 pp 280 299 Rivision Record July 22 2002 Addition Product Name FO 44ND FO 50ND 131 SENDING FAXES Place the document up to 50 letter size pages face down in the document feeder Dialing you can also load the document after dialing the number RESOLUTION CONTRA or ST Press if needed Normal Dialing SPEAKER 1 Lift extension phone or press Q 2 Dial the fax number if using an extension phone dial on the extension phone keypad 3 Wait for the reception tone if a person answers ask them to press their Start key START 4 Press GR Rapid Key Dialing Press the desired Rapid
62. he speaker 28 Volume Adjustment Ringer c ux amp G 7 Press the A7 or toselect the Display jun volume level Make sure RINGER VOLUME has not been pressed HIGH e The ringer will ring once at the selected RINGER VOLUME MIDDLE level and then the date and time will reappear in the display RINGER VOLUME RINGER VOLUME OFF OK PRESS START LOW 2 If you selected RINGER VOLUME OFF OK to turn off the ringer START press to confirm your selection 2 Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once Loading one page at a time 11 No 279 mm Minimum 5 8 Maximum F size 148 mm size 5 0 io 128 mm 483 mm Minimum Maximum weight weight 14 Ibs 36 Ibs 52 g m 157 g m Loading multiple pages at once letter size max 50 pages legal size max 20 pages 10 1 Minimum 5 8 Maximum 256 mm size 148 mm size e 5 0 14 3 Minimum Maximum weight ibe weight 20 Ibs 52 g m 80 g m Note 11 x 17 paper must be loaded one page at a time 30 Transmittable Documents Maximum scanning area The area of the document that the fax machine can scan is slightly smaller than the actual d
63. he wall jack is connected to the TEL LINE jack and not the TEL SET jack Received images are distorted If ECM mode Option Setting 9 is turned off noise on the telephone line may cause distortion Have the other party try sending the document again If the other machine has ECM mode make sure this feature is turned on in both fax machines see Option Setting 9 Make a copy or print a report on your fax machine If the copy or report is also distorted your fax machine may need service The drum cartridge may be damaged Try a new drum cartridge The fusing unit and transfer roller may need to be replaced during the life of the machine if print quality begins to deteriorate This must be done by a service technician 120 Problems and Solutions The quality of copies is poor and or black lines appear Any dirt or material on the scanning glass will cause lines to appear on copies and transmitted faxes Clean the scanning glass as explained in Chapter 8 Dots appear at regular intervals on received documents and copies The drum cartridge may be damaged Replace the drum cartridge The printing paper comes out blank when you try to receive a document Make sure that the document is loaded properly in the feeder of the transmitting machine Make a copy or print a report to confirm the printing ability of your machine General problems Problem Solution No
64. her job After you dial your document will be immediately scanned into memory and then transmitted once all previously stored jobs have been completed D s v o 99 aq Documents If more than one document has been scanned into memory for transmission the documents jobs will be transmitted in the order in which they were scanned If you have an urgent transmission and do not want to wait until previously stored jobs are completed you can press Eey after loading your document Your document will be transmitted immediately after the current job is finished If you don t want the document to be transmitted from memory you can press DOCUMENT p after loading the document Your machine will call the receving fax machine immediately after the current job is finished ahead of any previously stored jobs in memory and the document will be scanned as soon as the connection is established Approximately 124 pages of average content can be held in memory Less pages can be held if any were scanned using fine or halftone resolution The amount of memory currently occupied appears as a percentage M 00 in the display 41 Sending a Fax by Automatic Dialing Rapid Key Dialing If the number you want to dial has been programmed in a Rapid Key you can dial it by pressing the Rapid Key 1 Load the documeni s SEND READY will appear in the display RESOLUTION CONTRAST e Press P and or to set the res
65. hine where people may walk on the power cord Never insert objects of any kind into slots or openings on the machine This could create a risk of fire or electric shock If an object falls into the machine that you cannot safely remove unplug the machine and consult a qualified service representative Do not place this machine on an unstable cart stand or table The machine could be seriously damaged if it falls Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of the leak The power outlet must be installed near the equipment and must be easily accessible Important This facsimile machine is not designed for use on a line which has call waiting call forwarding or certain other special services offered by your telephone com pany If you attempt to use the fax machine in conjunction with any of these ser vices you may experience errors during transmission and reception of facsimile messages This machine is not compatible with digital telephone systems Table of Contents Introduction O Important safety information lille 3 Table of Contents 5 A Look at the Operation Panel 7 1 Installation 12 Unpacking Checklist 0 0 00 cece eee ees 12 Connections seniii aeania g iaa ee tees 13 Installing the Print Cartridges
66. hine and activates polling You can choose whether to allow polling only once or an unlimited number of times In the latter case your fax machine can be used as an electronic bulletin board Multiple documents can be stored for memory polling To add a document to others already stored simply repeating the storing procedure note that if Department Control is activated documents cannot be added by a department other than that which stored the first document When polling is initiated the polling machine will receive all documents stored If you allow polling only once the document s will be automatically cleared from memory after polling If you allow polling an unlimited number of times the document will remain in memory until you clear it as explained in the following section Clearing a document 1 Load the document 2 Set the reception mode to AUTO press EM and 1 MENU Display 3 Press and then 1 7 MEMORY POLL MODE ENTER 1 2 4 Polling 4 Press 1 to select SET 1 MEMORY POLL SET 1 1 TIME 2 REPEAT e f another document has already been stored press to select APPEND and go to Step 6 5 Press O to allow polling only once or 2 to allow polling an unlimited number of times RESOLUTION CONTRAST T E 6 Press and or ae to adjust the resolution and contrast if START desired and then press ENTER START 7 Press ENTER f e The document will be scanned into me
67. ial number as explained elsewhere in this manual Creating a personal directory book 50 To create a new personal directory book follow the steps below Display MENU Press 7077 and 3 3 ENTRY MODE ENTER 01 10 Press 1 and 0 10 BOOK ENTRY MODE 1 SET 2 CLEAR Press 1 to select SET 1 BOOK SET MODE ENTER 01 10 Enter a 2 digit number from 01 to 10 e This number will identify the personal directory book Creating and Using Personal Books 5 Enter a name for the personal directory book by pressing the letter entry keys Make sure the Rapid Key overlay is down z mM Example SHARP casto _s_ H ALL R s P Pe o e For more information on entering letters see Step 5 on page 25 S E S 5 01 02 03 04 05 06 07 08 09 10 N a Q 1 wi E s R S T 9 v7 amp ur 17 07 P 7 11 12 13 14 15 16 17 18 19 20 swseo A71 s JCD JCF erg nr Qrp kr1 ers 21 22 23 24 25 26 27 28 29 30 CapsLock 27 x7 J _ v B N M 2 e com 31 32 33 35 36 37 38 39 SHIFT 77 5 4 Space C7 ED C Coe 6 P START ENTER PASSCODE pos i OR START TO SKIP 7 Enter a recle paco the USE NAME AS FAX HDR personal directory book this can be 1 YES 2 NO any four digit number you like i If you do not wish to use a passcode press to skip this step 8 Press Q if you wish to use the book name
68. id Key or Speed Dial number with the name programmed AUTOMATIC COVER SHEET ATE AUG 08 2002 THU 11 48 AM Example 0 N T BANK FAX 4 4525550805 FROM John Doe Corp FAX 2015551254 02 PAGES WERE SENT INCLUDING THIS COVER PAGE 1 Load the document s e SEND READY will appear in the display RESOLUTION CONTRAST e Press P and or PU set the resolution and contrast if needed 55 Cover Sheet COVER SHEET 2 Press Flip up the Rapid Key overlay if it is down e The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY S STOP e To cancel the cover sheet selection press 2 3 Dial the receiving party and transmit the fax If desired you can set your fax to automatically send a cover sheet with every PI COVER SHEET E transmission you do not have to press each time This is accomplished by setting Option Setting 10 Auto Cover Sheet to YES as explained on page 105 56 Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering P 01 P 02 etc to batch numbering which means that a slash and the total number of pages being sent are added after each page number for example P 01 05 P 02 05 etc This allows the receiver to check for missing pages D amp o ez o 99 aq Documents 1 Load the document s e SEND READY will appea
69. ing The replacement toner cartridge FO 44ND FO 50ND can print approximately 6000 letter size pages The drum cartridge FO 47DR can print approximately 20 000 letter size pages 1 Press the cover release to open the print compartment cover e Caution The fusing unit inside the print compartment becomes very hot during operation Be careful not to touch the inside of the compartment 2 If you are replacing the toner cartridge remove the old cartridge and dispose of it according to local regulations Go directly to Step 6 if you are only replacing the toner cartridge and not the drum cartridge e f you are replacing the drum cartridge but not the toner cartridge remove the toner cartridge and place it on a sheet of paper To make the cartridge more compact for disposal press the buttons on the ends of the handle and fold the handle down 17 Installing the Print Cartridges 3 if you are replacing the drum cartridge remove the old cartridge and dispose of it according to local regulations 4 Remove the new drum cartridge from its packaging Insert the drum cartridge into the print compartment e Caution Excessive exposure to light will damage the drum cartridge Install the cartridge promptly after removing it from its packaging e Make sure the drum cartridge is inserted in as far as it will go 5 If you are installing a new toner cartridge remove the new toner cartridge from
70. ing Adjust the document guides to the width of your document Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first e The feeder will draw the leading edge of the document into the machine SEND READY will appear in the display Note When inserting a large number of pages in the feeder slant the front end of the stack so that the bottom pages enter first Adjusting the Resolution and Contrast 3 Adjust the resolution and or contrast settings if desired and then dial the receiving machine as explained in the following sections D E ke Cc o 69 q Documents Adjusting the Resolution and Contrast If desired you can adjust the resolution and contrast before sending a document Resolution The fax machine has four resolution settings STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The original will be reproduced in 64 shades of gray The default resolution setting is STANDARD If you don t adjust the resolution before sending a document the fax machine will automatically use STANDARD resolution In order to transmit in FINE
71. ing auto dial numbers To make changes in a number previously stored repeat the programming procedure Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4 and then change the number s and or name s when they appear in the display Steps 5 and 7 Clearing auto dial numbers Note You cannot clear a number if it is used in a program or timer operation or if it is included in a Group Key First clear the number from the operation or group then perform the following clearing procedure To check where the number is used print out the Program Group List or the Timer List as explained on page 111 Display 1 Press ey and 3 3 ENTRY MODE ENTER 01 10 2 Press 0 and 1 DEN 3 Press 2 to select CLEAR 2 DESTINATION CLEAR ENTER RAPID OR SPEED w J 9 Programming Auto Dial Numbers 40 4 To clear a Rapid Key press the Rapid Key a SPEED DIAL To clear a Speed Dial number press Q and then enter the number with the numeric keys If you enter less than two digits press to complete the entry 5 START Press GR STOP 6 Return to Step 4 to clear another number or press repeatedly to return to the date and time display Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialing Dual Access The fax machine features full dual access which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with anot
72. initial procedure select Batch transmission Clearing a Batch Key we 9 o2 QO Oc ui LO LL To clear a Batch Key follow the procedure on page 92 Storing documents for transmission Follow the steps below to store a document under a Batch Key for transmission When you store the document it is given a message number to distinguish it from other jobs stored in the same batch If no jobs have been stored under a Batch Key when the time for transmission arrives transmission will not take place 1 Loadthe document s e SEND READY will appear in the display 83 Batch Transmission 2 Press the appropriate Batch Key m w o a 7 E uis am TIGER NCCE Jerome STEYR s I D Le ICL omer e After scanning the message number E Joy hemes assigned to your document will appear Fauni __ Ses in the display 3 Press e The document will be transmitted at the designated time along with any other jobs stored under the same key After transmission all jobs in the batch will be cleared from memory Canceling a document stored for batch transmission If necessary you can cancel a document stored for a batch transmission before transmission takes place To do so you will need to know the message number assigned to the document If you don t remember the message number print out the Batch Transmission List see pag
73. irst turn it on by setting Option Setting 20 Anti Junk Fax to ON as explained on page 107 and then enter the fax numbers from which you do not want to receive faxes as explained below Up to 50 numbers can be entered in the Anti Junk Number List To clear a number from the Anti Junk Number List you need to know the 2 digit number that identifies it If you have forgotten this number print out the Anti Junk Number List as explained on page 111 Display 1 Press 5 8 08 STORE JUNK FAX s 1 SET 2 CLEAR 2 Press to enter a number in the Anti 1 JUNK FAX SET Junk Number List ENTER 01 50 m o Press 2 to clear a number from the 9 5 list Ee zu Lo LL 3 Entering Enter a 2 digit number from 01 to 50 with the numeric keys This number identifies the fax number that you will enter in the next step Clearing Enter the 2 digit number that identifies the fax number you want to clear and go to Step 5 4 Enter the fax number 5 TART Press G STOP 6 Return to Step 3 to enter or clear another fax number or press repeatedly to return to the date and time display Telephone Billing Telephone Billing If you are on a PBX you can have the fax machine send a code to the PBX that identifies the sender for billing purposes each time a fax is sent Telephone billing is possible in two ways using Department Control and by direct billing code entry Using Department Con
74. isplay Entering and Using Programs Polling Continued from Initial procedure 12 Dial the machine to be polled using one of the following methods e Press a Rapid Key e Press e and enter a Speed Dial number if you enter less than 2 digits press to complete the entry e Enter a full fax number with the numeric keys 13 Press A STOP 14 Press repeatedly until you return to the date and time display Serial Polling Be 29 TE Eos LO LL Continued from Initial procedure 12 Dial the machines to be polled using one or more of the following methods e Press one or more Rapid Keys e Enter one or more Speed Dial numbers pressing oe before each number If you enter less than 2 digits for a Speed Dial number press to complete the entry a z START e Enter one or more full fax numbers with the numeric keys pressing after each full number e Press one or more Group Keys 89 Entering and Using Programs Note If you need to delete a number press 4 or gt until the destination STOP appears in the display and then press 13 Press EB STOP 14 Press repeatedly until you return to the date and time display Broadcasting Continued from Initial procedure 12 Dial the receiving machines using one or more of the following methods e Press one or more Rapid Keys e Enter one or more Speed Dial numbers pressing e before each number If you enter less than 2 digits for a Spe
75. its packaging Remove the tape from the cartridge and then open the cartridge handle so that it stands straight up 6 Shake as indicated by the arrows to distribute the toner evenly within the cartridge e f the toner is still lumpy after shaking the gears in the cartridge may make a noticeable sound when the print compartment cover is closed after installing the cartridge This is normal and does not indicate a problem 18 Installing the Print Cartridges Cc 2 amp E 77 ils 7 Hold the toner cartridge by the handle and insert it into the print compartment e Make sure the toner cartridge clicks into place e The handle can be left standing up 8 Close the print compartment cover O Reset the drum counter by pressing flip up the Rapid Key START overlay 3 and Note The toner counter automatically resets each time you replace the toner cartridge There is normally no need to reset the toner counter manually Should you find it necessary to manually reset the toner counter press flip up the Rapid Key overlay O and 888 Note The print compartment cover may become noticeably warm if a large number of pages are successively printed This is normal and does not indicate a problem in the machine 19 Installing the Print Cartridges When to replace the toner cartridge When the toner cartridge nears empty about 100 pages can still be printed the toner car
76. lity of your transmitted images and copies 1 Open the operation panel e Squeeze the release marked PANEL RELEASE and pull up 2 Wipe the scanning glass white backplate and rollers with a soft cloth e Make sure that all dirt and stains such as correcting fluid are removed as dirt will cause vertical lines on transmitted images and copies If necessary wipe with denatured alcohol White Rollers backplate Scanning glass The Housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These solvents may damage or discolor the machine 116 Replacing the Verification Stamp Replacing the Verification Stamp In iS oO c g i oO oe If you are using the Verification Stamp function you will need to replace the ink cartridge in the stamp unit when it runs out of ink when the stamped mark on original documents becomes faint A new ink cartridge can be obtained from your dealer 1 Remove the ADF exit tray 2 Press down on the protruding tab of the green ink cartridge and pull the cartridge out with your fingers 3 Insert the new ink cartridge into the machine make sure that the tab is facing out 4 Replace the ADF exit tray 117 9 Troubleshooting Problems and Solutions Line error Problem Solution LINE ERROR appears in the display and or a transaction report is printed out with COM
77. mit or copy a two sided document PRIORITY key Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission BROADCAST key Press this key to send a fax to a group of receiving fax machines 00O 0000 8 PERSONAL BOOK Press this key to use or store an auto dial number in a personal book If the book has a passcode enter the passcode otherwise select the book with START lt or gt and press GB SPEED DIAL key Press this key to dial a Speed Dial number MENU key Press this key to select special functions and settings UP and DOWN arrow keys Volume setting Press these keys to change the speaker volume when the SPEAKER key has been pressed or the ringer volume at any other time COPY HELP key When a document is in the feeder press this key to make a copy of a document At any other time press this key to print out the Help List a quick reference guide to the operation of your fax machine Dial keypad numeric keys Use these keys to dial and program fax numbers REDIAL key Press this key to automatically redial the last number dialed SPEAKER key Press this key when transmitting a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine START ENTER key Press this key to begin fax transmission when using Speed Dialing Direct Keypad Dialing or Normal Dialing This key is also used to select settings and
78. mory and your fax will go on polling standby Clearing a document se 96 af Oc AD Lo LL To clear a memory poll document from memory follow the steps below Display 7 Press and then 7 EET 7 MEMORY POLL MODE ENTER 1 2 4 gt 2 Press 2 to select CLEAR 2 MEMORY POLL CLEAR PRESS START TO CLEAR 3 TART Press to clear the documents 73 Polling Polling Security Polling Security allows you to prevent unauthorized polling of your fax When this function is activated polling will only take place when one of the following conditions is met The fax number of the polling fax machine has been stored in your fax s list of permitted fax numbers called passcode numbers The polling fax must also have its fax number programmed in itself as explained in Entering Your Name and Fax Number in Chapter 1 A System number has been programmed in the polling fax machine which matches your fax s System number or one of your ID numbers An ID number has been programmed in the polling fax machine which matches your fax s System number System and ID numbers are 4 digit numbers which provide you with an alternate means of giving and receiving polling permission when you don t want to use fax numbers The steps for programming these numbers are described in the following pages Note System and ID numbers can only be used if the other fax machine is also a Sharp machine Turning Polling Security on and of
79. n la Marcaci n Normal y la Marcaci n Directa desde el Teclado tambi n puede cargar el documento despu s de marcar el n mero RESOLUTION CONTRAST o Pulse Marcaci n Normal 1 Descuelgue el tel fono supletorio o pulse SPEAKER 2 Marque el n mero de fax si utiliza un tel fono supletorio m rquelo en el teclado num rico del tel fono supletorio 3 Espere hasta escuchar el tono de recepci n si responde una persona p dale que pulse la tecla Inicio de su fax TART 4 Pulse G Marcaci n por Tecla de Marcaci n R pida Pulse la Tecla de Marcaci n R pida deseada Marcaci n Abreviada SPEED DIAL x e introduzca el n mero de Marcaci n Abreviada deseado presione 1 Pulse START Y GD en caso de que haya introducido un n mero de un solo d gito T START 2 Presione Marcaci n Directa desde el Teclado 1 Marque el n mero de fax 2 Pulse GR TRANSMISI N A GRUPOS 1 Cargue el documento y pulse pone 2 Marque los numeros de destino Pulse una Tecla de Marcaci n R pida Pulse una Tecla de Grupo SPEED DIAL Pulse Q e introduzca un n mero de GU A DE CONSULTA R PIDA si resulta necesario F START Marcaci n Abreviada pulse para completar la entrada en caso de que haya introducido un n mero de un solo d gito Introduzca un n mero completo y presione ENTER J ee T a START 3 Cuando haya terminado presione GE RESOLUTION CONTRAST 4 Pulse o
80. nd letter replacement mode when the cursor is in the middle of a MENU sequence of letters press Press GR CHAIN DIAL 2 1 SET 2 CANCEL Press 1 if the number programmed is an area code or access code to be used for Chain Dialing see Chain Dialing at the end of this START procedure Press 2 or ER if the number is a regular fax number STOP Return to Step 4 to program another number or press repeatedly to return to the date and time display e f you programmed a Rapid Key number you can write the name of the party on the label above the Rapid Key Programming Auto Dial Numbers Chain Dialing for area and access codes You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure In Step 9 press Q to set the number as a Chain Dialing number D amp ke ez 99 q Documents After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing the fax machine will wait for you to dial the remainder of the number you can dial the remainder of the number by pressing a Rapid Key by pressing the Speed Dial key and entering a Speed Dial number or by pressing numeric keys Note that the remainder of the number should not be set as a Chain Dial number if programmed in a Rapid Key or Speed Dial number The maximum number of digits that can be dialed at one time by Chain Dialing is 60 Edit
81. nforms you that the paper source is out of paper If no paper source is indicated both paper sources are out of paper ONHOOK DIAL MODE The SPEAKER key has been pressed and the fax machine is waiting for you to dial OUTPUT TRAY OFF The received document tray is not attached Attach it as explained in Connections in Chapter 1 the tray must be attached for the fax machine to operate properly PAPER JAM The printing paper is jammed See the following section Clearing Paper Jams RCVD CONF FAX A confidential fax has been received in memory Print the fax as explained in Confidential Operations in Chapter 5 REMOVE ORIGINAL S The original document is jammed See the following section Clearing Paper Jams SIZE ERROR This message will be followed by one of the paper sources in parentheses and informs you that the paper loaded in that source is not all the same size REPLACE TONER The toner cartridge must be replaced WAITING lt MEMORY FULL gt The memory has become full and scanning has stopped during scanning of a multi page document Scanning will automatically resume when sufficient memory becomes free for example after several pages are transmitted 123 Messages and Signals Audible signals Continuous tone 3 seconds Indicates the end of transmission reception or copying Intermittent tone 5 seconds Indicates incomplete transmission 3 beeps 1 second on 1 recep
82. ng Paper Jams 9 Trouble shooting 5 Replace the drum cartridge e Make sure the drum cartridge is inserted in as far as it will go 6 Replace the toner cartridge and then close the print compartment cover 4 If you have a paper cassette and the display still indicates that paper is jammed pull out the cassette and remove the jammed paper 5 Replace the paper cassette 127 FCC Regulatory Information FCC Regulatory Information 128 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXxX If requested this number must be provided to the telephone company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details This equipment connects to the telephone network through a standard USOC RJ 11C network interface jack The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incomi
83. ng call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment or for repair or warranty information please contact your authorized Sharp dealer If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolve
84. nge the reception mode follow these steps MENU 1 Press MENU and 1 1 RECEIVE MODE Q 1 AUTO 2 MANUAL 2 Press to select AUTO or 2 to select MANUAL Using AUTO Reception Mode In AUTO reception mode the fax machine automatically answers all calls on one ring and receives incoming faxes You can change the number of rings on which the machine answers calls by changing Option Setting 2 see page 103 If you pick up an extension phone before the fax machine answers you can talk to the other party and or receive a fax as explained in the following section Using MANUAL Reception Mode 58 Using MANUAL Reception Mode Using MANUAL Reception Mode 1 When the fax machine rings answer the call on an extension phone connected to the same line S 2 you hear a fax tone press on the fax machine D ez 26 QE o gt rS wA e f the other party first speaks with you press after speaking Press your START key before the sender presses their Start key e f there is a document in the feeder remove the document before pressing otherwise the document will be transmitted 3 When RECEIVING appears in the display hang up 59 Substitute Reception to Memory Substitute Reception to Memory 60 In situations where printing is not possible such as when the fax machine runs out of paper or toner or a paper jam occurs incoming faxes will be received to memory When you have recei
85. ocument size Any letters or graphics outside this area will OL not be scanned 5 S e DS Maximum scanning width 8 2 inches 208 mm RTs Maximum scanning length The length of the document minus 0 16 inches 4 mm from the top and bottom of the document Other restrictions The scanner cannot recognize yellow greenish yellow or light blue ink Ink glue and correcting fluid on documents must be dry before they pass through the document feeder Allclips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the minimum size carbon backed easily smudged or have a slick coated surface should be photocopied and the copy loaded in the feeder 31 Loading the Document Loading the Document 32 Up to 50 letter sized pages 20 legal sized pages can be placed in the feeder at one time The pages will automatically feed into the machine starting from the bottom page If you need to send or copy more than 50 pages place the additional pages gently and carefully in the feeder just before the last page is scanned Do not try to force them in as this may cause double feeding or jamming If your document consists of several large or thick pages which must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feed
86. off not print the remainder S o o9 E oy 0 Co Initial setting 2 Setting 14 RECEIVE REDUCE This setting is used to reduce received documents slightly before printing to ensure that data on the edges are not cut off Press AUTO for automatic reduction or 2 100 for no reduction Initial setting 1 105 Optional Settings 106 Setting 15 IMAGE MEMORY PRINT Press YES to include a copy of part of the first page of the transmitted document on the Transaction Report Press 2 NO to turn the function off This setting is only effective when transmitting from memory Initial setting 1 Setting 16 CASSETTE SELECTION Press AUTO SELECTION if you want the fax machine to automatically select the printing paper source tray or cassette according to the size of each page received or copied If a document consists of multiple pages of different sizes each page will be printed on the paper that best matches its size Press 2 AUTO SELECTION 2 if you want the fax machine to automatically select the printing paper source tray or cassette according to the size of the first page of the document received or copied If the document consists of multiple pages of different sizes all pages will be printed on the same size of paper based on the size of the first page Press G MANUAL SELECTION if you want to set a fixed order of priority for the paper sources When the 1ST PRIORI
87. olution and contrast if needed e To send the document ahead of other documents waiting for transmission press PRIORITY A e To send the document directly from the feeder not through memory press DOCUMENT Flip up the Rapid Key overlay if it is down 2 Press the appropriate Rapid Key e The name of the receiving party will appear in the display If no name was stored the fax number will appear If the name or number is incorrect STOP press e The document will be automatically transmitted once the connection is established 42 Sending a Fax by Automatic Dialing Speed Dialing If the number you want to dial has been programmed in a Speed Dial number you can dial it by pressing Kon and then entering the Speed Dial number D amp o ez o 99 aq Documents 1 Load the documeni s SEND READY will appear in the display RESOLUTION CONTRAST e Press a and or a to set the resolution and contrast if needed e To send the document ahead of other documents waiting for transmission PRIORITY PICOS Ll e To send the document directly from the feeder not through memory press DOCUMENT Flip up the Rapid Key overlay if it is down SPEED DIAL 2 Press Q and then enter the Speed Dial number by pressing the numeric keys e f you enter less than 2 digits for the Speed Dial number press to complete the entry 3 Check the display If the name or number shown is correct pr
88. on Code and Classifications According to International Regulations UN Classification None Section 15 Regulatory Information US Information Information on the label Not required TSCA Toxic Substances Control Act All chemical substances in this product comply with all applicable rules or order under TSCA SARA Superfund Amendments and Reauthorization Act Title III 302 Extreme Hazardous Substance None 311 312 Hazard Categories None 313 Reportable Ingredients None California Proposition 65 This product contains no chemical substances subject to California Proposition 65 EU Information Information on the label 88 379 EEC and 67 548 EEC Symbol amp Indication Not required R phrase Not required S phrase Not required 76 769 EEC All chemical substances in this product comply with all applicable rules or order under 76 769 EEC Section 16 Other Information NFPA Hazard Rating The National Fire Protection Agency USA Health 1 Flammability 1 Reactivity 0 HMIS Rating The National Paint and Coating Association USA Health 1 Flammability 1 Reactivity 0 Recommended Uses Toner for Electrophotographic Equipment Restrictions This information relates only to the specific material designated as supplied by the manufacturer This information is supplied to us by the manufacturer and Sharp offers no warranties as to its accuracy and accepts no responsibilities for any typographical errors which may appear on these sheets It is t
89. on is established REDIAL Note that the speaker is automatically activated when you press Q t Programming Auto Dial Numbers You can dial a fax number by simply pressing a Rapid Key or by pressing SPEED DIAL 3 and entering an abbreviated Speed Dial number To use a Rapid Key or Speed Dial number you must first program the full fax number in the Rapid Key or Speed Dial number It is usually convenient to program your most frequently dialed numbers in Rapid Keys Up to 59 Rapid Keys can be programmed for shared use Up to 75 Speed Dial numbers can be programmed for shared use You can also create personal books for auto dial numbers Up to 59 Rapid Keys and 16 Speed Dial numbers can be stored in each personal book For information on creating and using personal books see page 50 36 Programming Auto Dial Numbers Display Press xm and 3 3 ENTRY MODE ENTER 01 10 Press and A 01 DESTINATION Y 9 1 SET 2 CLEAR D E o e o 99 q Documents Press 1 to select SET 1 DESTINATION SET ENTER RAPID OR SPEED To program a Rapid Key number press the Rapid Key that you wish to use To select Rapid Keys 40 through 59 flip up the Rapid Key overlay T SPEED DIAL To program a Speed Dial number press and then enter the number from 1 to 75 that you wish to use If you enter less than two digits press to complete the entry Enter the fax number by pressing the numeric keys
90. or SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t the next best available setting will be used The resolution settings are only effective for transmitting and copying a document They are not effective for receiving a document 33 Adjusting the Resolution and Contrast RESOLUTION To adjust the resolution setting press c One or more times until the indicator light next to the desired setting comes on HALFTONE O RESOLUTION STANDARIT S Contrast The fax machine has three contrast settings AUTO Use AUTO for normal documents DARK Use DARK for faint documents LIGHT Use LIGHT for documents with a dark background The default setting is AUTO CONTRAST To adjust the contrast press pe until the desired setting appears in the display AUTO M 00 SEND READY Y CONTRAST coU DARK M 00 SEND READY Y LIGHT M 00 SEND READY 34 Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing With Normal Dialing you press ey and then dial by pressing the numeric keys D amp o ez 99 aq Documents Normal Dialing allows you to listen to the line through the speaker to make sure the other fax machine is responding Note that the speaker is not a speakerphone it cannot be used for talking If you have connected an extension telephone to the fax machine you can also pick up the extension phone and
91. ot work for a document stored for a batch transmission To cancel a batch transmission operation see Canceling a document stored for batch transmission on page 84 1 Press the Program Key 2 START Press GR 93 Te 95 ena nc aD LO LL Duplex Scanning for Two sided Documents Duplex Scanning for Two sided Documents 94 To transmit or copy documents which have printing or graphics on both sides of the page or pages use Duplex Scanning With this function you simply feed the document all pages through the machine once turn the stack of pages over and feed it through again The machine will automatically sort the pages into the correct order front of 1st page back of 1st page front of 2nd page back of 2nd page etc Duplex Scanning can be used for copying single copies and sorted multiple copies only and any type of transmission from memory Note that any blank sides must be included when scanning the pages if the number of pages is not equal each time the machine scans the stack an error will result The blank sides will not however be printed out Load the document s e Make sure the page s are front face down with the first page on the bottom e SEND READY will appear in the display DUPLEX SCAN START Press and then Perform all steps of the desired copy or memory transmission When all pages of the document have been scanned turn the stack over do not change the pa
92. out with both hands 5 Push the cassette back into the machine making sure it clicks into place 23 Entering Your Name and Fax Number Entering Your Name and Fax Number 24 Before you can begin using the fax machine you must program your name and fax number Once you program this information it will appear automatically at the top of each fax page you send Important FCC regulations require that your name telephone fax number and the date and time appear on each fax message you send Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages Display MENU Press and A 8 3 ENTRY MODE ENTER 01 10 Press 0 and 3 03 0WN PASSCODE SET ENTER FAX Enter your fax number max of 20 digits by pressing the numeric keys e To insert a space between digits press STOP To clear a mistake press Press a ENTER SENDER S NAME Entering Your Name and Fax Number Cc amp amp 77 ils 5 Flip the Rapid Key overlay down if it is up and enter your name by pressing the appropriate letter keys as shown below Max of 24 characters Example SHARP Caps Lock S H All R P 01 02 03 04 05 06 07 08 09 10 Qq 1 w7 E R s r 9 vr amp uv7 Cuir c o7 P7 11 12 13 14 15 16 17 18 19 20 sweo a
93. pleted this procedure go to the procedure for the specific job you want to store see the following pages Display Press xs Flip up the Rapid Ke Do d ns D TIMER MODE overlay if it is down 1 SET 2 CLEAR 2 Press Q to select SET Te 96 ena Oc AS Lo LL 3 Enter a number as follows to select the desired operation or scroll to the desired operation with lt or gt and press GD 1 Transmission SEND MODE 2 Confidential transmission 3 Polling 4 Serial Polling 5 Broadcasting 4 Entera two digit number for the hour 01 to 12 and a two digit number for the minute 00 to 59 77 Timer Operations 5 Press X to select A M or to select P M 6 Enter a number as follows to select the day of the operation skip this step if the operation will be performed within the next 24 hours Sunday Monday Tuesday Wednesday Thursday Friday Saturday 0000000 7 Press and go to the specific procedure for your operation see the following pages Transmission Continued from Initial procedure 8 Dial the receiving machine using one of the following methods e Press a Rapid Key e Press E and enter a Speed Dial number if you enter less than 2 digits press to complete the entry e Enter a full fax number with the numeric keys 9 START Press 78 Timer Operations RESOLUTION CONTRAST 2 10 Press and or Er to adjust the resolution and contrast if
94. r you can dial it and transmit the loaded document by simply pressing i D amp v ez o 99 aq Documents You can also use this procedure to search for Group Keys and Program Keys the name you programmed for the Group or Program key will appear This can be done at any point in a transmission or polling procedure where you need to press a Group Key or a Program Key 1 Load the document s SEND READY will appear in the display RESOLUTION CONTRAST e Press ie and or to set the resolution and contrast if needed Display 2 Press pj to search from the 2H SEARCH DIAL beginning of the alphabet or z 4j to search from the end 3 Enter the first character of the stored name by pressing the appropriate letter entry key e f you don t remember the first letter go to Step 4 you will scroll through the list from the beginning 4 Press lt or gt to scroll through the names Stop when the desired name appears in the display e f no numbers have been stored under the entered letter NOT FOUND will appear 45 Sending a Fax by Automatic Dialing 5 Press The document will be automatically transmitted once the connection is established Chain Dialing An auto dial number set for Chain Dialing can be combined with another auto dial number or digits entered manually with the numeric keys to dial one phone number up to 60 digits long The following are some examples of how this can be done
95. r assigned to the operation in order to cancel it If you don t remember the number it appears in the display when you set the operation print out the Timer List See page 111 Display 2 TIMER COMM CLEAR ENTER 4 01 59 Press flip up the Rapid Key overlay if it is down and then Enter the 2 digit number assigned to the operation START Press GR STOP Press repeatedly until you return to the date and time display Batch Transmission Batch Transmission Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time If you often send faxes to a particular destination this function helps reduce telephone costs by allowing you to conveniently send multiple faxes on one connection Note If the telephone billing function is turned on the batch transmission function cannot be used Programming a Batch Key To perform a batch transmission you must first program the number of the receiving machine and the time of transmission into a Batch Key Any Rapid Key which has not already been programmed can be used as a Batch Key If you specify a day of the week in your program the transmission will be performed every week on that day If you do not specify a day of the week the transmission will be performed every day To program a Batch Key follow the procedure for entering programs explained in Entering and Using Programs on page 85 In Step 10 of the
96. r in the display RESOLUTION CONTRAST e Press s and or PM to set the resolution and contrast if needed Display 2 Press am Flip up the Rapid Key RS overlay if it is down ENTER OF PAGE S ENTER 01 99 3 Enter the total number of pages 01 to 99 by pressing the numeric keys Example 5 pages 0 8 e f you are sending a cover sheet do not include it in the total number of pages the number will be adjusted automatically 4 Dial the receiving machine and transmit the document If you need to cancel a batch number entry remove the document from the STOP feeder or press If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report if printed 3 Receiving Documents The fax machine has two modes for receiving calls AUTO mode Select this mode when you only want to receive faxes on the line connected to the fax machine The fax machine will answer all calls automatically and receive incoming faxes MANUAL mode Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls All calls including faxes must be answered by picking up the extension phone Setting the reception mode The reception mode is initially set to AUTO To cha
97. r was entered for a fax machine with confidential mailboxes or the other machine s memory is full Timer List List 02 This list shows the timer operations that are currently set Destination List List 03 This list shows the fax numbers that have been programmed for automatic dialing Passcode List List 04 This list shows your settings for polling security your name and fax number as programmed in the fax machine and a sample of the header printed at the top of every page you fax HEADER PRINT Optional Setting List List 05 This list shows the current status of the option settings Program and Group List List 06 The top part of this list shows the programs that have been entered The bottom part shows the fax numbers that have been programmed into Group Keys Lists 9 A N Batch Transmission List List 07 The Batch Transmission List shows the documents that are currently stored for batch transmission 113 Printing Lists and Reports Department Usage List List 08 This list shows total transmission time and pages transmitted including polling time and pages polled for each department during the period indicated on the list The information is only available if Department Control has been activated Each time you print out the report the data is cleared and a new period begins Confidential Reception List List 09 This list shows which mailboxes have received confidential
98. s connected Consult the dealer or an experienced radio TV technician for help ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information 1 The date and time of transmission 2 Identification of either the business business entity or individual sending the message 3 Telephone number of either the sending machine business business entity or individual In order to program this information into your facsimile machine please refer to the appropriate instructions in the operation manual As an ENERGY STAR partner SHARP has determined that this product meets the ENERGY STAR guidelines D 24 4 9 for energy efficiency Canada This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five Introduction Welcome and thank you for choosing a Sharp facsimile machine The features and
99. sages Press the SPEAKER key and check for a dial tone Nothing is printed at the Make sure that the document for transmission is receiving end placed face down in the feeder A distorted image is f ECM mode Option Setting 9 is turned off noise received at the other end on the telephone line may cause distortion Try sending the document again Make a copy of the document on your fax machine If the copy is also distorted your fax machine may need service 119 Problems and Solutions Reception and copying problems Problem Solution The fax machine doesn t receive documents automatically Make sure that the reception mode is set to AUTO If you subscribe to a distinctive ring service make sure that the Distinctive Ring function is set to the correct ring pattern If you do not subscribe to a distinctive ring service make sure that Distinctive Ring is set to OFF SETTING See Distinctive Ring in Chapter 5 The received document is faint Ask the other party to send higher contrast documents If the contrast is still too low your fax machine may need service Make a copy or print a report to check your machine s printing ability The toner cartridge may need replacement The printed image appears dirty and or the paper jams frequently Have a service technician clean the print compartment The power is on but no reception takes place Make sure that t
100. solution and contrast START Press twice Transmission will begin e A Transaction Report is automatically printed out after Broadcasting is completed Check the Note column of the report to see if any of the locations are marked Busy or have a communication error code If so send the document to those locations again Broadcasting using a Group Key 64 If the fax machines to which you want to broadcast have all been programmed into one Group Key see Storing numbers in Group Keys which follows you can perform the broadcasting operation using the following simplified procedure Load the document s e SEND READY will appear in the display RESOLUTION CONTRAST e Press P and or set the resolution and contrast if needed Press the appropriate Group Key STW eal STE ETSI TEST CTO eT Transmission will begin m tt gd tt Bees re x ride 2d B DII Jeon Gur 7 GYGE L2 C223 C 3 C675 Cog ed Broadcasting Storing numbers in Group Keys Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once To store a group of numbers in a Group Key follow the steps below Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key Up to 133 numbers can be stored in one Group Key Only Rapid Key an
101. symbol on a letter key the character to the right of the slash Press the key again to turn off symbol entry mode PAGE COUNTER key Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document CONFIDENTIAL key Press this key to send or print out a confidential document 6 68 88 OG TIMER key Press this key to set an operation to be performed automatically at a later time COVER SHEET key Press this key to include a cover sheet when sending a fax LIFE key Press this key followed by Q to check the total number of pages printed by the fax machine MEM STATUS key Press this key to check the status of fax transmission jobs copy jobs and fax receptions This key can also be used to cancel a job REPORT key Press this key to print out a report on the most recently completed transmission or reception DOCUMENT key Press this key to transmit a document directly from the feeder without reading it into memory Lower panel eo 10 Je START D j COPY HELP E p p E H PERSONAL SPEED DIAL o uu SS JOB STATUS key Two types of information appear in the display prompts related to operations you are performing and information about how the fax machine is using the telephone line transmitting receiving etc Press this key to change between the two types of information DUPLEX SCAN key Press this key to trans
102. t step Department Control Clearing Enter the 2 digit number that identifies the Department Code you want to clear Note It is not possible to clear the Department Code that you currently used to access the fax machine It is also not possible clear a Department Code if only one code is programmed 5 Entering Enter a Department Code 4 digits or the number of digits set by Option Setting 27 as explained on page 109 Clearing Enter the Department Code you want to clear and go to Step 8 6 START Press 7 Press the letter entry keys to enter a name for the Department Code 8 START Press 9 Return to Step 4 to enter or clear another Department Code or press STOP repeatedly to return to the date and time display Accessing the machine 96 When Department Control is activated you must enter your Department Code before performing an operation If you do not begin the operation within one minute after entering the code the fax will return to controlled access mode Note You do not have to enter a Department Code to receive faxes manually by M x x START picking up an extension phone connected to the same line and pressing on the fax machine Blocking Reception of Unwanted Fax Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties that you specify This saves paper by not printing out unwanted junk faxes To use this function f
103. th Effects from Exposure No symptoms expected with intended use Toxicological Data Acute Toxicity Inhalation LC50 mg l 20 74 Rats 4hour exposure This was the highest attainable concentration Ingestion oral LD50 mg kg gt 5000 Rats E Dermal LD50 mg kg gt 2000 Rats Eye irritation Non irritant Rabbits Skin irritation Non irritant Rabbits Skin sensitizer No data available Mutagenicity Negative AMES test Based on data for other Products with similar ingredients Local Effects see Chronic Toxicity or Long term Toxicity Chronic Toxicity or Long Term Toxicity Prolonged inhalation of excessive dust may cause lung damage It is attributed to lung overloading a generic response to excessive amounts of any dust retained in the lungs for a prolonged interval Use of this product as intended does not result in inhalation of excessive dust In a study in rats by chronic inhalation exposure to a typical toner a mild to moderate degree of lung fibrosis was observed in 92 of rats in the high concentration 16mg m exposure group and a minimal to mild degree of fibrosis was noted in 22 of the animals in the middle 4mg m exposure group But no pulmonary change was reported in the lowest 1mg m exposure group the most relevant level to potential human exposures Carcinogenicity IARC Monographs Not listed NTP USA Not listed OSHA Regulated USA Not listed In 1996 the IARC reevaluated carbon black as a Group
104. the entry e Enter a full fax number with the numeric keys 13 Press EB o RESOLUTION CONTRAST 14 Press te and or ii to adjust the resolution and contrast if START desired and then press 889 15 If you want the document to be sent through memory press Te 95 ena Oc aD LO LL If you want the document to be sent directly from the feeder press DOCUMENT This is not possible if you included a timer setting STOP 16 Press repeatedly until you return to the date and time display 87 Entering and Using Programs Confidential transmission 12 13 14 15 16 17 18 88 Continued from Initial procedure Enter the mailbox number 2 digits Go directly to Step 13 if the receiving machine does not have mailboxes START Press A Dial the receiving machine using one of the following methods e Press a Rapid Key e Press P and enter a Speed Dial number if you enter less than 2 digits press to complete the entry e Enter a full fax number with the numeric keys START Press RESOLUTION CONTRAST 3 Press s and or adjust the resolution and contrast if START desired and then press i If you want the document to be sent through memory press If you want the document to be sent directly from the feeder press DOCUMENT This is not possible if you included a timer setting STOP Press repeatedly until you return to the date and time d
105. thing appears in the display Make sure the power cord is properly plugged into a power outlet and the power switch is turned on Connect another electrical appliance to the outlet to see if it has power The machine does not respond when you press any of its keys If a beep sound is not made when you press the keys turn off the power switch and then turn it on again several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable Documents in Chapter 2 No reception occurs when polling is attempted Make sure you have not run out of paper Make sure the transmitting machine is in automatic reception mode If the transmitting machine has polling security make sure that your fax number has been entered both in your machine and in the transmitting machine 121 QD Qc oo Fe ey P Messages and Signals Messages and Signals Display messages CHECK CASSETTE This indicates that the cassette is not installed properly CONF REFUSED A confidential transmission has been denied because you entered an incorrect mailbox number for a machine with mailboxes CONF RX ERROR Confidential reception was cancelled because the mailbox number specified by the transmitting machine is not programmed in your fax machine CHECK COVER OR DRUM The print compartment cover is open or the drum
106. tion or copying second off Rapid intermittent 35 seconds Indicates that an extension phone tone 0 7 seconds on connected to the fax is off hook 0 3 seconds off 124 Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn t feed properly during transmission or copying or REMOVE ORIGINAL S appears in the display first try pressing If the document doesn t feed out open the operation panel and remove it Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel e Squeeze the release marked PANEL RELEASE and pull up 2 Remove the document 3 Close the operation panel making sure it clicks into place 125 Q 2 5 9 en 9 o 45 7 Clearing Paper Jams Clearing jammed printing paper If the printing paper jams PAPER JAM will appear in the display Follow the steps below to clear the jam 1 Press the green release and open the print compartment cover e Caution The fusing unit inside the print compartment becomes very hot during operation Be careful not to touch the inside of the compartment 2 Remove the toner cartridge and place it on a sheet of paper 3 Remove the drum cartridge 4 Remove the jammed paper e Make sure no torn pieces of paper remain in the print compartment and rollers 126 Cleari
107. tray 1 Remove the received document tray 2 Insert a stack of paper into the tray print side up Important The stack of paper must not be higher than the red line on the paper tray 3 Squeeze the paper guide and move it to match the length of the paper you are loading Attach a letter or legal label here to indicate the paper size 21 Loading Printing Paper 4 Replace the received document tray e The received document tray must be attached for the fax machine to operate properly Loading paper in the paper cassette if installed Note To use A4 paper in the paper cassette you must have a service technician adjust the cassette 1 Grasp the hand hold on the cassette and pull the cassette out until it stops 2 Push the pressure plate down until it locks into position 22 Loading Printing Paper 2 ux amp 7 Er 3 Squeeze the paper guide and pull up to move it to the appropriate holes for the length of the paper Push the guide down into the holes 4 Place a stack of paper in the cassette print side up e Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs If it is remove some of the paper e f you find it difficult to load the paper remove the cassette from the machine Pull the cassette out as far as it will go grasp the left side of the cassette with your left hand and then lift it up and
108. tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of the ADF exit tray 9 Pull out the tray extension 6 Or N Attaching the received document tray Slide the received document tray into the machine as shown When it stops lift the end slightly and push in so that the tray locks into place Important The received document tray must be attached for the fax machine to operate properly 15 Connections Verification Stamp option 16 Note This feature is available as an option Consult your dealer if you wish to use this feature When transmitting a document you can have the fax machine stamp each document page as it is scanned After scanning you can check to see if all documents have been stamped to verify that no double feeds occurred A double feed occurs when two pages are fed through the scanner at once which means that one of the pages is not scanned To use this function have your dealer install the Verification Stamp option and then set Option Setting 29 to ON as explained on page 109 Installing the Print Cartridges 2 S E 2 E Installing the Print Cartridges Follow the steps below to install or replace the toner and drum cartridges The initial starter toner cartridge included with the fax machine can print approximately 3000 letter size pages 496 coverage of each page continuous print
109. tridge indicator on the operation panel will blink When the toner cartridge is empty the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display Printing will no longer be possible Use the following replacement toner cartridge Sharp FO 44ND or FO 50ND toner cartridge Hint When the toner cartridge nears empty try taking it out of the machine and shaking it This may increase the number of pages that can be printed before the toner runs out When to replace the drum cartridge 20 When the drum cartridge nears the end of its life the ALARM indicator on the operation panel will blink and DRUM LIFE REACHED will appear in the display this message appears when approximately 1000 pages can still be printed Use the following replacement drum cartridge Sharp FO 47DR drum cartridge Loading Printing Paper 2 E E n M Loading Printing Paper You can load up to 250 sheets of letter or legal paper max 20 Ibs in the paper tray A paper cassette is available as an option Up to 500 sheets of letter or legal paper can be loaded in the paper cassette To have the cassette installed consult your dealer Important Do not use the back side of paper that has already been printed on Note If you need to add paper to the tray or cassette while paper still remains remove the remaining paper and combine it into a single stack with the new paper Loading paper in the paper
110. trol If you are using the Department Control function you can use Department Codes for telephone billing In this case the fax machine will automatically send the Department Code that a department member enters to access the fax machine to the PBX The PBX can then use the Department Code to bill the call to that department To use Department Control for telephone billing program a Department Code for each group that will use the fax machine see Department Control on page 95 and then have your dealer activate Department Control After this set Option Setting 26 Telephone Billing Code to ON as explained on page 108 Direct billing code entry 98 If you don t want to use Department Control for telephone billing you can have users enter an assigned billing code any number up 9 digits long each time they use the fax machine The fax machine will automatically send this code to the PBX for billing purposes To use this function have your dealer activate the function and then set Option Setting 26 Telephone Billing Code to ON as explained on page 108 Note The billing code should be assigned by your PBX administrator Billing codes are not programmed into the fax machine Users should enter their billing code as follows when performing an operation on the fax machine The code need only be entered when calling outside of the PBX Telephone Billing 1 Load the document s e f you are using Normal Dialing press SPEAKE
111. ttempts at retransmission with each attempt made immediately after the previous attempt If desired you can change the number of attempts by changing Option Setting 17 and have the fax wait a selected number of minutes between each attempt by changing Option Setting 18 see page 106 The numbering of pages retransmitted will begin from 1 again If an error or power failure occurs during transmission of a cover sheet retransmission will not take place To cancel retransmission press aaa to show the job status in the display make sure that RETRY MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to STOP the right and then press 49 Creating and Using Personal Books Creating and Using Personal Books Up to 10 personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be programmed in each personal book If desired you can program a 4 digit passcode for a personal book When this is done the passcode must be entered to use or edit the book PERSONAL You can open a personal book by pressing O and then entering the book s 4 digit passcode if it has a passcode or by selecting the book with lt or gt and pressing E After opening the book simply follow the desired procedure for programming or using a Rapid Key or Speed D
112. tus of the fax can be checked without opening your book To clear a Rapid Key or Speed Dial number in a book open the book and then clear the key or number 53 Creating and Using Personal Books Clearing a book 54 Note Before you can clear a personal book you must clear all Rapid Keys Speed Dial numbers Group Keys and Program Keys that are in the book Ifa transmission or timer operation is pending that uses a number in a book the book cannot be cleared until the operation is completed or canceled Display 1 Press MENU and G ead 3 ENTRY MODE ENTER 01 10 gt 2 Press 1 and 0 10 BOOK ENTRY MODE 1 SET 2 CLEAR 3 Press 2 to select CLEAR 2 BOOK CLEAR MODE ENTER 01 10 4 Enter the 2 digit number of the book you wish to clear 5 If the book has a passcode enter the passcode 6 START Press GR STOP 7 Press repeatedly to return to the date and time display Cover Sheet Cover Sheet You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission The cover sheet includes the date and time the receiver s name and number if a Rapid Key or Speed Dial number is used the sender s name and number and the total number of pages 7 E 09 ET Documents Your name and number must be programmed in order for them to appear on the cover sheet see page 24 To have the recipient s name appear you must dial using a Rap
113. u t l phone a SPEAKER suppl mentaire ou pressez la touche Q 2 Composez le num ro du fac simil si vous utilisez un t l phone suppl mentaire composez le num ro sur son clavier 3 Attendez la tonalit de r ception si une personne d croche demandez lui de presser la touche Start START 4 Pressez la touche GR Composition par touche rapide Pressez la touche rapide souhait e Composition acc l r e SPEED DIAL 1 Pressez la touche Q et entrez le num ro i pA START de composition acc l r e pressez si vous avez entr un num ro un chiffre START 2 Pressez la touche Go Composition directe au clavier 1 Composez le num ro de fac simil START 2 Pressez la touche GR DIFFUSION 1 Chargez le document et pressez la touche BROADCAST 2 Composez les num ros des destinataires Pressez une touche rapide Pressez une touche de groupe 134 SPEED DIAL Pressez la touche Q TA Av TART de composition acc l r e pressez pour conclure s il s agit d un num ro un chiffre 5 START Entrez un num ro complet et pressez R8 uA TART 3 Lorsque vous avez termin pressez GR RESOLUTION CONTRAST ou S et entrez un num ro 4 Pressez les touches n cessaire START 5 Pressez la touche ENREGISTREMENT DE NUM ROS A COMPOSITION AUTOMATIQUE 1 Pressez MENU 3 0 1 2 Pressez Q pour enregistrer un num ro Pressez 2 pour effacer
114. un num ro 3 Pour enregistrer un num ro a composition par touche rapide pressez la touche rapide souhait e Pour enregistrer un num ro a composition alii SPEED DIAL acc l r e pressez la touche et entrez un num ro compris entre 1 et 75 pressez la TART touche ENTER chiffre Si vous d sirez effacer un num ro s lectionnez le selon la m thode d crite ci avant et ex cutez les tapes 7 et 9 4 Entrez le num ro de fac simil complet START 5 Pressez la touche ER 6 Entrez un nom l aide des touches comportant des lettres TART 7 Pressez la touche ER 8 Pressez s il s agit d un num ro si vous avez entr un num ro un composition encha n e Pressez 2 sill s agit d un num ro standard STOP 9 Pressez la touche de mani re r p t e pour quitter le menu Index A Activity Report 111 Auto Listing 103 Alarm volume 107 Anti Junk Fax 97 107 Anti Junk Number List 114 Audible signals 124 Auto Cover Sheet 105 Auto reception mode 58 Auto dial numbers programming 36 Batch page numbering 57 Batch transmission 83 84 Batch Transmission List 113 Beep length 108 Broadcasting 63 64 C Canceling a fax 47 48 Cassette Selection 106 Chain Dialing 39 46 Confidential operations 67 70 Confidential Reception List 114 Contrast 34 Copies making 61 Copy Cut off 105 Copy resolution 109 Copying Scanning 105 Cover Sheet 55 Auto Cover
115. ved a fax to memory FAX RCVD IN MEMORY will appear in the display alternating with NO PAPER REPLACE TONER or PAPER JAM When you add paper replace the toner cartridge or clear the jam the stored faxes will automatically print out You can display information on faxes received to memory by following these steps MEMSTATUS Display Press flip up the Rapid Key RX STATUS overlay and 3 PRESS OR The number of received faxes appears here Press or to scroll through the list of received faxes The name or number of the sender of each document will successively appear in the display STOP When you have finished checking the list press twice to return to the date and time display 4 Making Copies Your fax machine can also be used to make copies Single and multiple copies up to 99 per original can be made enabling the fax machine to double as an office copier You can perform all steps of a copy job even when the fax machine is busy printing other copy jobs or when it is printing a received fax after the line has been disconnected Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed The default resolution for copying is FINE If desired you can change the default resolution to SUPER FINE by changing Option Setting 30 see page 109 1 Loadthe document e SEND READY will appear in the display RESOLUTION CONTRAST to e Press S
116. y press esa again To cancel a fax transmission or reception To cancel a fax transmission or reception that is currently in progress press ee STATI so that the status of the transmission or reception appears in the STOP display and then press Checking and canceling stored transmission jobs To display information on jobs that are waiting in memory for transmission follow the steps below You can also cancel a transmission job with this procedure 1 Press flip up the Rapid Key D 5Plav TX STAT overlay and then 2 du PRESS 4 OR p gt The number of stored transmission jobs appears here 2 Press lt or gt to scroll through the list of transmission jobs The name or number of each receiving party will appear in the display together with the 3 digit memory number assigned to the transmission START To cancel a transmission press and then while the transmission appears in the display 47 Sending a Fax by Automatic Dialing 3 STOP When you have finished checking the list press twice to return to the date and time display Note To print out a list of the documents waiting in memory for transmission press Ce and then 5 B i Canceling a memory transmission by number 2 3 48 If you know the memory number assigned to a memory transmission you can cancel it with the following procedure If you don t know the memory number use the preceding procedure MEM STATUS
117. y number from 3 to 9 Initial setting 4 Setting 28 DISTINCTIVE RING This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service Enter a number from to O to 7 in Canada to select a pattern See page 100 for more details Initial setting 5 Setting 29 VERIFICATION STAMP Press if you want the fax machine to stamp each original document page as it is scanned After scanning you can check to see if all pages have been stamped to verify that no double feeds occurred Press 2 to turn the function off Note To use this function your dealer must install the Verification Stamp option Initial setting 2 Setting 30 COPY RESOLUTION Use this setting to select the default copying resolution the resolution used for copying if a setting is not made with T Press 1 for STANDARD 2 for FINE or 3 for SUPER FINE 8 o o9 E oy 0 Co Initial setting 2 109 Optional Settings 110 Setting 31 SEPARATE MODE If desired you can have the fax draw a sheet of paper from one of the paper sources after each fax reception By loading colored or large paper in that source each colored sheet drawn will act as a separator that makes it easy to distinguish where one multi page document ends and another begins A Transaction Report printed after a reception will also be printed from that paper source to act as a separator sheet To turn on this

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