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TABLE OF CONTENTS USER MANUAL

1. You have 3 options from the Forum screen 1 Read messages To read a message either a topic or a reply you select the message you wish to see on the top half of the Forum screen The full message will then be displayed in the text box in the bottom half of the screen If a message has one or more replies posted a plus sign will appear to the left of it To view all of the replies click the plus sign Alternately click the minus sign to the left of the message to minimize its replies 86 FireFiles Investigation Software version 4 2 www arsonsoftware com 2 Reply to a message Once you have selected a message from the left of the Forum screen click the Reply button to create your reply message Once you have done so this screen will appear Reply To Message E X S REPLY TO MESSAGE Original message Be sure to attend the end of month meeting at the main department location on 1 28 04 at 3 00am Your attendance is required Subject RE Department meeting 1 28 04 Reply enter your reply here When you Reply FireFiles will time and date stamp your posted message Original Message Automatically displayed by FireFiles Subject Automatically displayed by FireFiles prefaced with RE Reply Enter your reply in the text box and when completed click the Reply button Your message will automatically be posted in the Forum screen with the subject your name th
2. Delete Close Public contacts are viewable by all users in your FireFiles system Private contacts can only be viewed by the user that added them to the Rolodex There are a number of Sort amp Search abilities available in the Rolodex screen to help you more easily manage and find your contacts Search by contact s Last Name xi View Private or Public contacts Rolodex amp ROLODEX l C Private Contacts Public Contacts Find Name Home Phone _ Company AgencyName work Phone rance Company 309 444 4444 444 demo Diamor d Mortgage Associ 773 555 1212 demo Your S cond Insurance Co 888 666 6666 x101 demo zx basncance Partners 618 555 5555 281 demo Little Ronnie To sort alphabetically numerically by Last Name Company etc click on these tabs Close Export New Delete 4 records 80 FireFiles Investigation Software version 4 2 www arsonsoftware com Messages Screen x MESSAGES Work Phone This button will search the FireFiles system This is your message inbox for messages that were sent to you since you have had the Messages screen open Close 1 records Read Forward Delete Refresh This screen is accessed from the top system menu COMMUNICATIONS PHONE MESSAGES System users may read send and forward phone messages from this screen Your current messages are dis
3. testets User Defined 1 UserDefined2 User Defined 3 use as desired Spell Check sev Delete K 9 Investigator Handler This field is dependent upon your selection of Internal or External examination above If Internal is selected you will select an investigator from the dropdown list of your system users If External is selected you will manually enter the name of an investigator handler outside of your system Canine Name of the canine performing the examination For Internal investigations it will default to the canine assigned to the investigator by your system administrator Select Victim Click the search button to select a person from the People Screen A victim is usually the property owner for the investigation being conducted 57 FireFiles Investigation Software version 4 2 www arsonsoftware com CASE 43D STRUCTUREO1 a x amp PEOPLE All z Name l Juvenile Civ Fatality Civ Injury Fatality Injury Occupant Owner Reported Incident Witness Suspect Arrested Miller Isaac X X X Miller Randy X X X X Miller Stephanie x x x Ray Percy Snelling Stacy x Stefano Ryan X gt coe sonaven now Ea pee 6 records If this victim s person record already exists highlight the victim and click the Select as Victim button If the victim s person record does not exist you will need to create a new record for that perso
4. Click the bottom Save button to do pum Reason for Interviewing of fire Please save Interview before adding questions Elose Interviewer This field is automatically filled out by FireFiles based on the investigator creating the interview Security allows any investigator in your system to complete an interview for a case however the investigator conducting an interview is always marked as Interviewer to track responsibility Save Delete EDS _Dsete Interviewee Click the search button to select a person from the People Screen CASE 4JD STRUCTURE01 E x amp J PEOPLE All X Name l Juvenile Civ Fatality Civ Injury Fatality Injury Occupant Owner Reported Incident Miller Isaac X A X Miller Randy x x x x Miller Stephanie x x x Ray Percy Snelling Stacy x Stefano Ryan x gt Qe Seecanerines now Ea Dee 6 records 53 FireFiles Investigation Software version 4 2 www arsonsoftware com If this interviewee s person record already exists highlight the interviewee and click the Select as Interviewee button If the interviewee s person record does not exist you will need to create a new record for that person by clicking the New button and progressing through the Person Record Screen More information on the People Screen and the Person Record Screen is found in those portions of t
5. v A Bold talics Underline Color After entering data in all required fields in the K 9 Examination screen click the Save button at the bottom of the screen to save your data to the FireFiles database Click the Delete button to delete the ENTIRE K 9 examination 59 FireFiles Investigation Software version 4 2 www arsonsoftware com Case Notes Screen CASE 43D STRUCTUREO1 EP x iS CASE NOTES View All 01 22 2004 16 27 59 Demo John 01 22 2004 15 23 08 Demo John 01 22 2004 16 30 23 Demo Sally sample case note Close New This screen is used to enter and store informal case notes You can either create new case notes or view existing case notes Delete To create a new case note click the New button and then begin entering notes in the text box After entering a note click the Save button to save a note to the FireFiles database Upon saving a note a new record will appear in the Date User box To delete a case note highlight a note in the Date User box and click the Delete button To view existing case notes you have 2 options 1 Highlight the note you wish to view in the Date User box The contents of the note will be displayed in the text box 60 FireFiles Investigation Software version 4 2 www arsonsoftware com 2 Check the View AII box All notes for the current case will be displayed and separated in the text box as see
6. version 4 2 www arsonsoftware com Query Results CT nlx ol QUERY RESULTS Query Sample address search IV Yiew SQL CaseNumber Subject TimeDfFire Address 4 D STRLICTLIBEOT Structure Fire Miller Residence 01 10 2004 10 00 00 640 oodland 4JD VEHICLEOT Abandoned vehicle fire 01 19 2004 12 00 00 720 Clipper Drive Select multiple lines for export Advanced users click View SQL to read SQL code for the query SELECT CaseNumber Subject TimeOfFire Address FROM v_FireCases a Close 2 records Export all results or just selected lines to found meeting MS Excel query conditions Total records 93
7. wok Activity Duty investigator x Date Start Time End Time Hours OT Hours 1 3 2005 00 00 00 00 3 0 00 Description enter activity description a Close Delete 75 FireFiles Investigation Software version 4 2 www arsonsoftware com User Select from the dropdown of users on your system Related Case Number Click the search button to find the case number you wish to attach OPTIONAL Work Type Select from the dropdown list Activity Type Select from the dropdown list These options will be based upon your response in the Work Type dropdown Date Select the date of the activity Start Time Time that activity began End Time Time that activity ended Hours Regular hours spent in performance of activity OT Hours Overtime hours spent in performance of activity Description Brief description of activity performed 76 FireFiles Investigation Software version 4 2 www arsonsoftware com Trips Mileage Search options Date range B Sg Ree User investigator Vehicle 4 Begin Date End Date User Vehicle 1 1 72004 1 215 2005 Select Select DONENEN CNN Vehicie pus John Demo 01 03 2005 Enter trips comments here Toggle up down two weeks Create edit and delete trips Close Export New Edit Delete 1 records All investigators can enter trips To get to Trips go to the top system m
8. 773 555 1212 demo Holtz Rita Your Second Insurance Co 888 666 6666 114 demo S88 B55 B556 x101 demo 618 555 5555 281 demo Your Second Insurance Co Craven Insurance Partners Little Ronnie Plate Glenn Close Export View Delete 5 records The Rolodex is used for collecting and referencing individual and company contact information associated with many areas of your fire investigations You have 3 abilities relating to this screen 1 Enter new contact records by clicking the New button 2 Edit existing contact records To do so highlight the contact that you want to change and then click the Edit button 3 Delete existing contact records To do so highlight the contact that you want to delete and then click the Delete button Or you may open the contact record and then delete the record Each option above will bring you to the Rolodex Entry screen as seen on the next page 79 FireFiles Investigation Software version 4 2 www arsonsoftware com Rolodex Entry x a ROLODEX ENTRY Public Private Select Public or Last Name First Name Home Phone Private contact Pa m TT Company Agency Name Work Phone Ext Craven Insurance Partners eng sss sss oer Address Fax City State Zip Cell mae p fem _ Country Pager t Ext United States E I Email MEER
9. Edit at the bottom of the screen Either way you will be directed to the Person Record screen for data entry 27 FireFiles Investigation Software version 4 2 www arsonsoftware com Rolodex button will not become enabled until the Person record Person General Screen you are entering is saved CASE 4JD STRUCTUREO1 B PERSON GENERAL First Name MI Last Name Isaac Miller Business Name Employer Unemployed Aliases Nicknames DBAs Isaac Mills Zack Agee SS Address 555 s 5666 640 wW Woodland Race City State Zip Caucasian Y s pringfield L v 62704 Hair Color Country Blonde v United States Eve Color Brown m Male C Female Phone 1 Est How Long at Address 217 555 foooo JE yrs Glasses Phone 2 Est Height Weight m m mm mm By es User Defined 1 UserDefined 2 User Defined 3 use as desired This screen will collect all data about a person associated with this case First Name MI Last Name Person s first and last name and middle initial A last name search is available with the search button to check person s involvement in other cases Business Name Employer Can be used for person s employer name or for storing a non personal business to the FireFiles database To store a business name only it is recommended that first name is left blank and last name is used for short company name Aliases
10. People Files E FireFiles Investigation Software version 4 2 www arsonsoftware com Case General Screen These buttons will send you directly to the Case Search screen searching by either County or Investigator CASE 4JD STRUCTUREO1 B XI a CASE GENERAL Investigator Census Tract NFIRS Incident JD Demo John 555 4JD STRUCTUREO1 4444 111 222 Address Assigned By e40 W Woodland uo Demo John x City State Zip Case Subject Springfield fi fe 62704 Structure Fire Miller Residence Country County Occupancy Type United States o01 Your County 1 JEl Residential Type x Date of Fire Time of Fire M use UE Saturday January 10 2004 10 00 Not meted E Date of Request Time of Request n G Y Saturday January 10 2004 1135 Li famiy dwaling Date of Arrival Time of Arrival UserDefined 1 User Defined2 User Defined 3 FIRE Saturday January 10 2004 7 1 00 mi use Jas desired Jucu p d E s Close Save Upon opening or creating a case this Case screen will appear Starting from the top left and working in order the fields and their descriptions are as follow PLEASE NOTE In order to progress beyond the Case screen you must click Save at the bottom of the screen Doing so will enable all buttons across the top of the FireFiles toolbar Investigator When creating a new case the investigator will def
11. Springfield IL Saturday January 10 2004 10 00 A r Suspect Information Name Miler Isaac DOB 05 22 1950 RCM Sex Male SSN 555 55 5666 E Investigator Testimony m Address 640 W Woodland Springfield ILLINOIS 62704 State Statute Race Caucasian fi CS 163516 Eye Color Brown Height 507 Hair Color Blonde Weight 195 Gang Affiliated The Adult Arrest Card screen contains all information relating to an adult arrest FireFiles provides a printed report of both the front and back of this arrest card Field descriptions follow Primary Agent This field contains the agent investigator that is assigned to this case This field is filled in automatically by FireFiles based on which user originally creates this case unless the system administrator reassigns an existing case to another user Secondary Agent Select from the dropdown of other system users Date of Arrest Select from the calendar date picker or type in date manually using arrow buttons Leave blank if unknown Time of Arrest Use the up and down buttons to adjust time or type in the time manually Arrested By Officer agent making the arrest Rank Arresting officer s rank 39 FireFiles Investigation Software version 4 2 www arsonsoftware com Badge Arresting officer s badge or star number Location of Arrest Include address city state and or zip of physical arrest location Action Codes Select from the dropd
12. Syst m 01 22 2004 17 58 01 22 2004 18 0 Approved Pending have been submitted to approval user but awaiting a response Rejected have been submitted to approval user and have been returned as rejected Approved have been submitted to approval user and have been returned as approved ALL all reports submitted To open a submitted report select the report above and then select open below This will bring up the Report Viewer screen Close Export E Show History To review a submitted report once opened as below the Approval User may either Approve the report as is or Reject the report and add rejection comments when prompted Report Viewer DFI1 Incident Initiation Report Supplement amp da wow x gt gt i ow dh 1 ofi SAMPLE FIRE INVESTIGATION DEPARTMENT Incident Initiation Report Supplemer Reject Case Case Investigator Subject Incident Address County Reported Incident Occupancy Type Mixed Use Property Property Use Date Time of Fire DD4IVITOO2001 Tolan Matt Suspected arson at Miller residence 640 W Woodland Springfield IL 62704 United States 002 Brown Miller Gene Residential Type Business amp residential 1 or 2 family dwelling 01 08 2004 9 00 Assigned By Requesting Agency Requesting Person Responding FD Offic ial SW Notific ations or Approve Reject Approve Print Close Show Report Logs
13. lounge Total People 6 v Evidence M K SAssist JV Photos Loss Control People Insured Contents 75 000 00 Insured Property 140 000 00 Injuries Fatalities Arrests Other Total Insured 215 000 00 Civilian Fatalities Juvenile Arrests Suspects Firefighter Fatalities Adult Arrests Witnesses Contents Loss 40 000 00 Civilian Injuries Juveniles Property Loss 60 000 00 Firefighter Injuries Adults Total Loss 100 000 00 Loss Control 115 000 00 Close Save All information contained on this screen is read only Data is calculated based on information contained throughout the case Efficiency box Request Time Difference between time of fire and request time Response Time Difference between time of fire and time of arrival Loss Control box Insured Contents sum of Contents Amount field for all insurance records for this case Insured Property sum of Property Amount field for all insurance records for this case Total Insured sum of Insured Contents and Insured Property Contents Loss sum of Contents Loss field for all insurance records for this case Property Loss sum of Property Loss field for all insurance records for this case Loss Control Total Insured minus Total Loss 10 FireFiles Investigation Software version 4 2 www arsonsoftware com Case Search Screen rr x Case Number 4JD STRUCTUREO1 4 CASE SEARCH Search By Jal Search Case Stat
14. paru t z checked Due Magn poor he fm fem Type of Vehicle Select from the dropdown VIN Enter the vehicle identification number Plate Enter license plate number State Issued Select from the dropdown Make Enter vehicle make ex Nissan Ford etc Model Enter vehicle model ex Maxima F150 etc Year Enter vehicle year 18 FireFiles Investigation Software version 4 2 www arsonsoftware com Color Enter vehicle color s Damage Select from the dropdown Area of Fire Origin Description for area of the vehicle where the fire originated Vehicle Status Check the boxes that apply to the vehicle status Meth Lab boxes Check if one of the methamphetamine boxes applies Click the Save button at the bottom of the screen to save all of the changes to the Vehicle screen 19 FireFiles Investigation Software version 4 2 www arsonsoftware com Wildland Fire Information Screen CASE 4JD STRUCTUREO1 E E x g WILDLAND FIRE INFORMATION Area Type Property Management at Origin Rural urban or suburban County or parish Heat Source Fuel Model at Origin NFDRS Hot ember or ash B Mature brush m Elevation Fire Danger Rating Fuel Moisture zz Relative Position Aspect 2100 o a Lower Slope Fis None Buildings Flame Length Rate of Spread Chains hour lanited Threatened zu 3 27 a 100 User Defined User Defined2 User Defined 3 us
15. 1 3 2005 User Demo John Close print report skipping diesen dispersal record not saved Save print report with a dispersal record saved Date User Will be entered automatically based on print date and the user requesting the print job Reason Select from the dropdown Comment Enter any comments for the print job To view report dispersals for a report select Show report logs at the bottom left of the Report Viewer Logs will then be listed as shown here Report Viewer DFI1 Incident Initiation Report amp d wow z 1 ofi gt gt df SAMPLE FIRE INVESTIGATION DEPARTMENT Incident Initiation Report Double click a log item to view its full details DO4MITOO2001 Tolan Matt Subject Suspected arson at Miller residence Incident Address 640 W Woodland Springfield IL 62704 United States vil Logs f User 01 16 2004 22 39 Administrator M Freedom of Information Request requested by Hillary Anderson neighbor Close v Show Report Logs 66 FireFiles Investigation Software version 4 2 www arsonsoftware com To export a report to an external application click the Export button on the top left of the Report Viewer screen The following window will then pop up F E cITTTUITAmM Word for Windows document m pe Cancel Destination Application Format Select the desired format from the dropdown list The format options available are dete
16. 69 FireFiles Investigation Software version 4 2 www arsonsoftware com If Approved a time and datestamp will be displayed in the Date Returned tab with a status of Approved Upon approval a digital signature for both the investigator and approval user as well as a datestamp for date submitted and approved will be displayed on the bottom of the last page of a report Digital signatures are optional See your system administrator for more information If Rejected a time and datestamp will be displayed in the Date Returned tab with a status of Rejected as shown below When rejected reports are selected and the Show History checkbox is selected bottom left the investigator will be able to view comments from their approval user as to why the report was rejected as seen here Submitted Reports h xj 2 SUBMITTED REPORTS Enter Case Number Search By Case 4ID STRUCTUREOI Status aL z Search Submitted B Date Submitted Status 4JD STRUCTU DFI5 Investigative Demo John Administrator System 01 22 2004 18 01 01 22 2004 18 02 Approved 4JD STRUCTU DFI1 Incident Initiat Demo John Administrator System 01 22 2004 17 58 01 22 2004 18 01 Approved History Submitted B Date Submitted Demo John Demo John Administrator System ur Administrator System 01 22 2004 17 58 01 22 2004 18 01 Approved T 004 17 55 01 004 17 57 Reiected Comments You entered the
17. Group Involvement Acted Alone O Societal Unknown mn E o P EA Case Roles Check All That Apply Civilian Injury Occupant Witness Civilian Fatality v Owner Juvenile Firefighter Injury Person Reporting Incident JV Arrested Firefighter Fatality V Suspect Other f Delete Motivation Factors Select all that apply Based on NFIRS codes Group Involvements Select all that apply Based on NFIRS codes Case Roles Select all that apply FireFiles will guard against the following check box mistakes e Civilian Injury AND Civilian Fatality may not both be checked e Firefighter Injury AND Firefighter Fatality may not both be checked e Over 18 in the Date of Birth Field AND Juvenile box checked 30 FireFiles Investigation Software version 4 2 www arsonsoftware com Person Juvenile Screen CASE 4JD STRUCTUREO1 Juvenile T PERSON JUVENILE Motivation Risk Factors Juvenile Only Family Type O Other motivation risk factor Two Parent Family OO Mild curiosity about fire Tuer Disposition Moderate curiosity about fire O Extreme curiosity about fire Released to parent guardian z O Diagnosed or suspected ADD ADHD History of trouble outside school C History of stealing or shoplifting C History of physically assaulting others C History of fireplay or firesetting O Transiency CO Unknown motivation risk factor f Delete In order to store and s
18. Occupant Owner Reported Incident witness Suspect Amested Miller Isaac X X x Miller Randy x x x x Miller Stephanie x X X Snelling Stacy X Stefano Ryan x gt Close Select as Photographer New Edit Delete 6 records Highlight the photographer from this list and click the Select as Photographer button at the bottom of the screen If the photographer is not already in this list you must click the New button to create a Person Record for this case s photographer Digital Images The FireFiles database will save digital photos including a brief description of the photo and a thumbnail image for easier viewing To view an existing saved picture highlight the picture description and the click View or double click the image A full sized version of the picture will be displayed on your monitor You may print this image directly to your printer by selecting the Print button Some pictures will be larger smaller than others depending on the size that they were originally saved To insert a new picture and store it in your FireFiles database click New and the following screen will appear CASE 4JD STRUCTUREO1 E x NEW PICTURE Picture Description A FireFiles Investigation Software version 4 2 www arsonsoftware com First open the image from your local hard drive by clicking Open File A thumbnail image will appear like so after you have
19. button will not become enabled until the mortgage record Mortgage Loan Information Screen you are entering is saved CASE 4JD STRUCTUREO1 BE xi MORTGAGE LOAN INFORMATION Company Address Loan Number 115 Seymore Ave RTE 2223354 City State Zip Principal eme waz es Sooo Country Term United States a0 yrs Phone Ext Monthly Pymt nv fees eee e577 Fax Subsidized 407 ese e800 Delinquent UserDefined1 User Defined2 User Defined 3 Close mlalo New i Delete Mortgage and or loan information is stored in this module Enter all data pertaining to a single mortgage loan After entering data on each record click Save If there is more than one mortgage loan record associated with the occupancy type in the case open you may enter additional records by clicking the New button Navigate through information contained in various records using the VCR buttons at the bottom of the screen ne You may add Loan or Mortgage Company to your FireFiles Rolodex by clicking on the Rolodex button at the top right of the screen 4 More information on the Rolodex Entry screen is found in that portion of the user manual 25 FireFiles Investigation Software version 4 2 www arsonsoftware com People Screen a PEOPLE All hd Name Juvenile Civ Fatality Civ Injury Fatality Injury Occupant Owner Reported Incident Witness Suspe
20. incorrect county Also the structure dimeng To see all historical these and re submit the report records for a report click here zi Close Export r Show Hi Print History o When a history item is selected as seen above you may print all historical records of this report including rejection comments by clicking Print History Further if necessary you may delete a report history by clicking Delete to the right of the history section 70 FireFiles Investigation Software version 4 2 www arsonsoftware com To make changes to a rejected report the investigator should return to the portion of the FireFiles case that needs editing and make the necessary changes to move toward approval see Report Descriptions section to see where information can be edited in FireFiles After these changes are made you open the report from either the Submitted Reports screen or the main Reports screen and resubmit the report by clicking the ReSubmit button at the bottom of the Report Viewer screen as seen here alld amp amp 100 7 SAMPLE FIRE INVESTIGATION DEPARTMENT Case O04MITO02001 Case Investigator Tolan Matt Subject Suspected arson at Miller residence PERSON INTERVIEWED amp REASON Name Miller Mildred Street g Sex False City ReSubmit SS 555 55 5566 State IL Zi non DAINIS mi I Comments rejection comments can be seen here Clo
21. not limited to a precise match The wildcard can be used to help broaden a Like search Placement of the wildcard is key for accurate results Here are some examples of the use of the wildcard Placing the wildcard after your entry will return results including your entry and anything after your entry Ex wood will find Woodland Woodington and Wood but will not find 614 Woodland or ashwood Placing the wildcard before and after your entry will return results including your entry and anything before or after your entry Ex wood will find Woodland Woodington Wood 614 Woodland and ashwood The wildcard should only be used with the Like parameter Equal To Finds results that are a precise match with your entry Matches are not case sensitive but may be affected by misspellings or inverted numbers Entries can be numbers or letters Not Equal To Finds results that are NOT a precise match with your entry Matches are not case sensitive but may be affected by misspellings or inverted numbers Entries can be numbers or letters Less Than OR Equal To Finds results that are lower or matching in alphabetical or numeric order from your entry Entries can be numbers or letters Greater Than OR Equal To Finds results that are higher or matching in alphabetical or numeric order from your entry Entries can be numbers or letters 92 FireFiles Investigation Software
22. selected the image you want CASE 4JD STRUCTUREO1 EE x S NEW PICTURE Picture Description enter picture description here zu view seve You must then enter a Picture Description and click Save The image and its description will be added to the Evidence Photos screen PLEASE NOTE FireFiles limits uploaded images to a size of 100MB Images larger than this cannot be saved 34 FireFiles Investigation Software version 4 2 www arsonsoftware com Evidence Physical Screen CASE 4JD STRUCTUREO1 Physical Sketch Misc 4B EVIDENCE PHYSICAL CIV Was Evidence Secured Evidence Name General evidence Organization Securing Evidence Demo Fire Investigation Agency Company Person Securing Evidence John Demo Evidence in Custody of State of IL OSFM m Evidence Submitted to Govt Lab Private Lab Evidence Receipt Attached Was Evidence Secured Enter information about the physical evidence that has been collected for the current case This information will be included on the evidence report generated by FireFiles IMPORTANT NOTE In order to enter info in the Evidence Physical tab Evidence Name of this screen the Was General title description for all evidence collected Evidence Secured box must be checked at the top of the screen Organization Securing Evidence Agency company that secured the physica
23. the New button 2 Double click on an existing query to view edit the parameters of the search 3 Highlight an existing query and export results found currently in your system to MS Excel by clicking the Export button 4 Highlight an existing query and run it and view results in FireFiles by clicking the Run button 5 Highlight an existing query and delete it by clicking the Delete button 89 FireFiles Investigation Software version 4 2 www arsonsoftware com Create Edit Query 6 Query Query Name J B Sample Address Search aks r Conditions Optional eat address Less Than ields Address Like wood OccupancyT ype City State amp bbreviation v State zip Country CensusTract vV InvestigatorFirstN ame iw InvestigatorLastN ame EE E h AssignedByFirstN ame Eius Atel AssignedB yLastN ame Address Ascending Notifications z Requesting amp gency City ASC RequestingPerson RespondingFD C FDOfficial x Select all fields ES Close Steps for creating editing a query 1 Enter Query Name Enter a title for the search All queries you build must first be saved before they are run 2 Select Table to search from the dropdown 3 Insert remove query Conditions Select field to be searched from the dropdown Select condi
24. the user manual Proceeding Codes Select from the dropdown of proceeding codes this dropdown can be maintained by your system administrator Proceeding codes will vary from state to state but generically these are the means by which the charges were filed against the individual arrested ex Investigator testimony State Statute Statutory code violated or allegedly violated ex 735ILCS5 1001 19 Gang Affiliated If the suspect is considered to be affiliated with a gang check this box Click Save when the information on the front of the arrest card is complete Click Delete to delete the ENTIRE arrest card front and back 46 FireFiles Investigation Software version 4 2 www arsonsoftware com Juvenile Arrest Card Back Screen CI x JUVENILE ARREST m Disposition Ev Released to Parent or Guardian C Station Adjustment E Name Miller Stephanie Address 540 W Woodland r Delinquency Petition filed Phone Number 217 555 0011 Date of Juvenile Court Hearing ER Monday January 03 2005 Housed at Juvenile Home RIS Name Location of Juvenile Home Hearing Time 00 00 SUE Date Time of Court Referral Final Disposition 00 00 Name of ASA r Juvenile Court Hearing Officer D A Name Disposition Date Rank Title ER Monday January 03 2005 The Juvenile Arrest Card screen contains all information relating to an adult arrest
25. time Select time using the up down buttons or type in the time manually Special Case Check box if you would like to mark this as a special case for any reason This will mark the case number beginning with an X This feature is only available when starting a new case This may or may not apply to your investigation practices Case Manual assignment of case for your FireFiles case Upon saving your case FireFiles will check for duplicate case s on your system and alert you if there is a conflict NFIRS National Fire Incident Reporting System associated with the investigating agency This may not apply to all agencies FireFiles Investigation Software version 4 2 www arsonsoftware com Incident This can be filled out at your discretion This is an open field to declare any formal incident numbers that are assigned to the fire investigation Assigned By Select a user from the dropdown list Case Subject This can be filled out at your discretion This is an open field to better describe the investigation type ex Suspected arson or Vacant structure fire Occupancy Type Select occupancy type from the dropdown list Depending upon the Occupancy Type selected you will either have a vehicle or structure screen available for data entry You may not enter information on both a vehicle and a structure as the occupancy type for one case Mixed Use Property Select mixed use property from the dropdown li
26. to open a new report To do so select the report you want to generate from the report box on the left side of the screen If a case is currently open the dropdown will default to the open case After your case is selected click the Open button at the bottom of the screen to generate the report You also have the option of printing all reports for a case at once by clicking the Print All button This will only print out case specific reports DFI 1 7 AAC JAC DFI 27 31 DFI 41 For more detailed report descriptions please refer to the Report Descriptions portion of the user manual For more detailed options on dealing with an open report please refer to the Report Viewer screen section of the user manual 64 FireFiles Investigation Software version 4 2 www arsonsoftware com Report Viewer Screen Navigate multiple paged reports DEPARTMENT OF FIRE INVESTIGATION INCIDENT INITIATION REPORT 1 Po Requesting Person John Asda Zoom In Out County Calta Natifi ations 1631624 Dale 6002 92535PM K 9 Investigator Albuncen Petar Date Time of Fire IERD 71225PM Case Sub ject scepecied ason Date Time Contarted 1 2002 1225FM Incident Address 721 Cipper Rd Springfleld IL 62704 Urated States Oecupant Owner Fak Luke m Name Hanis Tom Mak Rae Couresisn Sex Mak Race Cauca 25512 6052 DOR 2024963 SS 4159 DOB Liane lE MO Chipper Ri Street 16 Vally Rd Sprung City Speingfidd S
27. 1 2004 Glasses Close Export 1 records Build person profiles based on personal physical geographic and or case specific parameters and return results of all matching people in your database You may enter parameters in as many or as few fields as you want to perform your people search After entering your Search Parameters select the Search button and the Results tab will display the data that meets all of your search criteria People Search X E PEOPLE SEARCH Result LastName FistName Address Address Of Fire Date of Fire i W 4JD STRUCTU 01 10 2004 Randy 640 W Woodia 640 W Woodla Springfield 4JD STRUCTU 01 10 2004 Stephanie 640 W w oodla 640 W woodla Springfield 4JD STRUCTU 01 10 2004 Highlight a row of data and select Open to open that case Close Export Search New 3 records 12 FireFiles Investigation Software version 4 2 www arsonsoftware com Case Action Screen CASE 4JD STRUCTUREO1L E X Yi CASE ACTION Case Actions Date Uses Case Action Close Reason 35 00 AM_ Demo John Arrest 22 2004 3 29 00 Demo John Change Cause Classification 1 22 2004 3 26 00 PM Demo John Case Opened 1 22 2004 3 00 00 PM Demo John Arrest All previous case actions the cause of this fire is undetermined at this time Remarks Case action remarks if any c
28. E 43D STRUCTUREOI E x f PEOPLE Al Miller Isaac i x Snelling Stacy x Stefano Ryan x 2 Close Select as Parent or Guardian New Edit Delete 6 records If this parent guardian s person record already exists highlight the parent guardian and click the Select as Parent or Guardian button If the parent guardian s person record does not exist you will need to create a new record for that person by clicking the New button and progressing through the Person Record Screen More information on the People Screen and the Person Record Screen is found in those portions of the user manual Housed at Juvenile Home box Check this box if yes This will enable all relevant juvenile home fields The descriptions of these fields follow Name Location of Juvenile Home Name address city and state of home 48 FireFiles Investigation Software version 4 2 www arsonsoftware com Date of Court Referral Select from the calendar date picker or type in date manually using arrow buttons Leave blank if unknown Time of Court Referral Use the up and down buttons to adjust time or type in the time manually Juvenile Court Hearing Officer box Enter the Name Rank Title and Badge of this officer Click Save when the information on the back of the arrest card is complete Click Delete to delete the ENTIRE arrest card front and back 49 FireFiles In
29. FireFiles Investigation Software version 4 2 www arsonsoftware com USER MANUAL TABLE OF CONTENTS Main sino 555 csscsssssseasseccetsavscesesressrenso recesses diesem iaeareneeensene EN aE 9 MCAS GDN AVM EAU OM PET RR a Case General SCEBBE s raa er HORE ORGU Obci rn Ra RUN Fea QUK NN REN Fa NR CH m RC PK ace Qd ek Cr oS cidell lurco E E acr dab cciDEsugco Me O Case Summary Stats SCEOBII s ess ets eri clik vua neq UNE CHE ERU cBV Hau sei YE C ME AM RI Sav eia R eoe resinae L0 Case Search SCPC i er TE H GI People Search Screen m Structure General Screen L5 Structure Details Screen eoe e a EN RR NOU MER XAR KR UD QU FEVER di XR ETE CE XR FA OR ua SEN ud endis L Vehicle Information Screen eecsscceueceheeieenen cede cesa oe pao adest a oed eat o chori rite con mou esager s LS Wildland Fire Information Screen e eee e ceres e eee ee ee een ee eo ea sees cesses seseessseees s 20 Insurance General Screen sseesscesssecssecssocssocescosssseessecesocesocssoossssesssecssoosscosssossssesssoses 2 2 Insurance Details Screen scoescoesssesssecssocssoossoosssocessecesocesocssooesssesssocssocsscosssossssessseess 24 Mortgage Loan Information Screen esssecssocsscoessocessccesocesocesoocssoesssecesocecocesoosess
30. FireFiles provides a printed report of both the front and back of this arrest card Field descriptions follow Disposition Check box Station Adjustment if juvenile was sent home without further action as decided by the police station or Referred to Juvenile Court if juvenile was referred to court for further action Delinquency Petition Filed box Check this box if yes This will enable all relevant delinquency petition fields as seen above The descriptions of these fields follow Date of Juvenile Court Hearing Select from the calendar date picker or type in date manually using arrow buttons Leave blank if unknown Hearing Time Use the up and down buttons to adjust time or type in the time manually Final Disposition Final disposition outcome of arrest Name of ASA Name of Assistant State s Attorney 47 FireFiles Investigation Software version 4 2 www arsonsoftware com D A Name of District Attorney Disposition Date Select from the calendar date picker or type in date manually using arrow buttons Leave blank if unknown P D Check box if a Public Defender is assigned to the case Released to Parent or Guardian box Check this box if the juvenile was released to the custody of parent or guardian All information in this box is automatically filled in by FireFiles once you have selected a Parent or Guardian Select this person by clicking the search button This will take you to the People Screen CAS
31. IL City Police Department m Type of Arrest Warrant On View r Person Authorizing the Filing of Charges Name Rick Stevens Rank Title Chief Agency City Police Department ES Delete The Adult Arrest Card screen contains all information relating to an adult arrest FireFiles provides a printed report of both the front and back of this arrest card Field descriptions follow Booked At Name of the agency including its location where suspect was booked Agency Booking officer s agency affiliation Booked By Officer agent booking the suspect Rank Booking officer s rank Badge Booking officer s badge or star number Type of Arrest Check box for Warrant or On View Charges Filed Enter the formal charges being filed 42 FireFiles Investigation Software version 4 2 www arsonsoftware com of Charges Numeric value representing how many charges are filed for this arrest Person Authorizing the Filing of Charges box Enter this person s Name Rank Title and Agency Amount of Bond Dollar amount of bond paid Where Held Holding facility where the suspect was held Released on Bond Check box if suspect was released on bond Preliminary Court Date Select from the calendar date picker or type in date manually using arrow buttons Leave blank if unknown Time Select time using the up down buttons or type in the time manually Name of ASA Name of Assi
32. Nicknames DBA s Multiple aliases etc should be separated by commas 28 FireFiles Investigation Software version 4 2 www arsonsoftware com Address City State Zip Country Phone 1 Phone 2 How Long at Address Location and contact information characteristics Male Female Select either Date of Birth Person s DOB Leave blank if unknown SS Social security number Race Select from dropdown Hair Color Select from dropdown Eye Color Select from dropdown Glasses Select if glasses are worn Height Enter height according to the NAICS North American Industry Classification System Ex 5 2 is entered as 502 5 11 is entered as 511 Weight Enter weight You may add a Person to your FireFiles Rolodex by clicking on the Rolodex button at the top right of the screen al More information on the Rolodex Entry screen is found in that portion of the user manual 29 FireFiles Investigation Software version 4 2 www arsonsoftware com Person Details Screen CASE 4JD STRUCTUREO1 ES xj Details T PERSON DETAILS Motivation Factors Group Involvements O Other motivation O Terrorist Group O Extortion OJ Gang D Labor unrest C amp nti Government Group Insurance fraud O Outlaw Motorcycle Gang O Intimidation O Organized Crime LI Void contract lease O Racial Ethnic Hate Group I Personal C Religious Hate Group O Hate crime O Sexual Preference Hate Group LI Institutional O No
33. Record Screen More information on the People Screen and the Person Record Screen is found in those portions of the user manual 40 FireFiles Investigation Software version 4 2 www arsonsoftware com Proceeding Codes Select from the dropdown of proceeding codes this dropdown can be maintained by your system administrator Proceeding codes will vary but generically these are the means by which the charges were filed against the individual arrested ex Investigator testimony State Statute Statutory code state or province violated or allegedly violated ex 735ILCS5 1001 19 Gang Affiliated If the suspect is considered to be affiliated with a gang check this box Click Save when the information on the front of the arrest card is complete Click Delete to delete the ENTIRE arrest card front and back 41 FireFiles Investigation Software version 4 2 Adult Arrest Card Back Screen www arsonsoftware com CASE 4JD STRUCTUREO1 E Cases Cleared Remarks ADULT ARREST xj Booked At Agency Name and Location Agency Booked By Rank Badge tt Kad Jennings Sat 221 Charges Filed of Charges Amount of Bond Where Held City Police Department Released on Bond Preliminary Court Date Time E 00 00 Name of ASA D A l gy ee Final Disposition Disposition Date Em Monday ooo Insurance Fraud 001 Aggravated Arson 2 JCPD 300 1st Street Springfield
34. SURANCE GENERAL Occupant w Owner Company Policy Your Insurance Company 51 68 651981 Address Claim 123 Main rr16813 City State Zi p Date Issued Date Expires Peoria fi 81566 Country United States Property Amount Contents Amount Phone Ext s 125000 75000 209 444 4444 444 Property Loss Contents Loss Fax 3 amp 0000 40000 aos 444 r1 Navigate through information contained in various policies using the VCR buttons Insurance policy information is stored in this module Enter all data pertaining to policies related to this case for owners and occupants Company Insurance company name Address City State Zip Country Insurance company location Phone Fax Enter the numeric phone and fax numbers The field will automatically advance when the correct number of digits are filled in Occupant Owner boxes Check if the policy covers the occupant and or owner 22 FireFiles Investigation Software version 4 2 www arsonsoftware com Policy Vehicle structure policy number Claim Claim number associated with the incident if applicable Date Issued Select issue date from the calendar date picker or type in date manually using arrow buttons Date can be left blank if unknown Date Expires Select policy expiration date from the calendar date picker or type in date manually using arrow buttons Date can be left blank if unknown Property Amount Doll
35. Wind Speed Wind speed in miles per hour FireFiles Investigation Software version 4 2 www arsonsoftware com Wind Direction Select wind direction from the dropdown box Temperature Temperature in degrees Humidity Relative humidity Incendiary Devices box Container Select container from the dropdown list Codes based upon NFIRS Ignition Delay Device Select device from the dropdown list Codes based upon NFIRS Fuel Select fuel from the dropdown list Codes based upon NFIRS Request Response box Requesting Agency Agency requesting investigation Requesting Person Agency official s name requesting investigation Responding Fire Department Fire department responding to original fire call Official Spoken With Official representing the responding fire department Notifications This can be filled out at your discretion This is an open field to declare any formal notifications you make in relation to the fire investigation either additional agencies notified or notification codes used by your agency ex FEMA notified notification code 55648 etc FireFiles Investigation Software version 4 2 www arsonsoftware com Case Summary Stats Screen CASE 4JD STRUCTUREO1L CASE SUMMARY STATS Read Only General Efficiency Case Status Open Request Time 0 days 1hrs 15 min Fire Cause U Undetermined Response Time 0 days 1hrs 45 min Area Of Origin Common room den family room living room
36. an be viewed here The Case Action screen allows you to make 4 types of changes to the current case 1 You may change the cause of fire classification by clicking the Cause button at the bottom of the screen Doing so will open the following screen Select the Fire Cause Classification from the dropdown CASE 43D STRUCTUREO1 i xj Fire Cause Classification Select X W CHANGE FIRE CAUSE Remarks Enter any remarks regarding the fire cause change here before saving 2 You may reassign the current case to another investigator on your FireFiles system by clicking the Re Assign button at the bottom of the Case Action screen Doing so will open the following screen Select the Investigator to reassign the case to from the dropdown 13 FireFiles Investigation Software version 4 2 www arsonsoftware com CASE 4JD STRUCTUREO1 BE xl Wy Investigator REASSIGN INVESTIGATOR Select m Remarks elect SD Demo Sally Enter any remarks regarding the reassignment of investigator here before saving 3 You may close the current case by clicking the Close button at the bottom of the Case Action screen Doing so will open the following screen Select the Close Reason CASE 4JD STRUCTUREO1 xi Reason for Closing Case V CLOSE CASE Select Remarks Select Referred to Other Agenc Case Declined by Prosecutor Administrative Closing Excepti
37. ar amount insurance policy covers for the property Contents Amount Dollar amount insurance policy covers for the property s contents Property Loss Dollar amount of property loss Contents Loss Dollar amount of contents loss 23 FireFiles Investigation Software version 4 2 www arsonsoftware com Insurance Details Screen CASE 4JD STRUCTUREO1 q xj Details Rolodex buttons will not become enabled until the insurance record you are entering is saved Ree INSURANCE DETAILS al Agent Adjuster Name Name Minnie Walker Linda Caldwell Phone Ext Phone Ext Eo pa pa feos GB oun fase fovea pn g User Defined 1 UserDefined2 User Defined 3 as desired Delete Agent Information of the insurance company agent Adjuster Information of the insurance company adjuster You may add an Agent Adjuster or a Company to your FireFiles Rolodex by clicking on one of the three Rolodex buttons al More information on the Rolodex Entry screen is found in that portion of the user manual If there is more than one insurance policy connected to the occupancy type in the case open you may enter new additional policies by clicking the New button After entering data on each policy click the Save button To delete the displayed insurance record click the Delete button 24 FireFiles Investigation Software version 4 2 www arsonsoftware com Rolodex
38. ault to the logged in user You may select another user as the investigator but after you save the new case to that investigator by clicking Save FireFiles security will prevent you from making any changes to the case When opening an existing case the investigator that created the case or was reassigned to the case will automatically be displayed in this field Census Tract Census tract of incident location Address Address of incident location City City of incident location State State of incident location FireFiles Investigation Software version 4 2 www arsonsoftware com Zip Zip of incident location Country Country of incident location County County of incident location Date of Fire Fire start date Select from the calendar date picker or type in date manually using arrow buttons Time of Fire Fire start time Select time using the up down buttons or type in the time manually Date of Request Investigation request date Select from the calendar date picker or type in date manually using arrow buttons Time of Request Investigation request time Select time using the up down buttons or type in the time manually Request Time Difference between fire start time and investigation request time Automatically calculated by FireFiles Date of Arrival Investigator arrival date Select from the calendar date picker or type in date manually using arrow buttons Time of Arrival Investigator arrival
39. ave information on this Juvenile screen Juvenile must be checked as a Case Role on the Person Details tab Motivation Risk Factors Select all that apply Codes based upon NFIRS Family Type Select type from the dropdown list Codes based upon NFIRS Disposition Select disposition from the dropdown list Codes based upon NFIRS Click the Save button to save the displayed Person record Click the Delete button to delete the displayed Person record 31 FireFiles Investigation Software version 4 2 www arsonsoftware com Evidence Photos Screen LI xi Photos Sketch Misc 48 EVIDENCE PHOTOS w Were Photos Taken Photo Source Photographer s Name This Agency Ray Percy 001 receipt for kerosene dated 1 10 04 002 officer on scene collecting evidence from backyard 003 burned tree in vmm Delete 004 burn pattern Were Photos Taken Select Photo Source from the dropdown IMPORTANT NOTE In order to enter info in the Photographic Evidence Click the search button to select the portion of this screen the Were Photos Photographer You will select the photographer Taken box must be checked at the top From the People screen as shown following of the screen 32 FireFiles Investigation Software version 4 2 www arsonsoftware com CASE 43D STRUCTUREO1 E x a PEOPLE All x Name Juvenile Civ Fatality Civ Injury Fatality Injury
40. ct Arrested Miller Isaac X A X Miller Randy Miller Stephanie Ray Percy Snelling Stacy Stefano Ryan This screen serves as an organizer with search amp sort capabilities for all of the people associated with the open case Search To search for people by type ex Witnesses you select from the dropdown on the top right of the screen as shown here CASE 4JD STRUCTUREO1 d x amp PEOPLE All X Name Juvenile i Fas Cw uy Fay muy Od Search FR Miller Isaac Civilian Fatality Miller Randy by Type Firefighter Injury Miller Stephanie Firefighter Fatalit Ray Percy MM Snelling Stacy Stefano Ryan Occupant Search results are displayed here 26 FireFiles Investigation Software version 4 2 www arsonsoftware com Sort You may also sort the people contained in this screen by type ex Civilian Fatality To do so click on the type you wish to sort by and FireFiles will group all people by that type as shown here CASE 4JD STRUCTUREO1 amp PEOPLE All Miller Randy Miller Stephanie Miller Isaac Ray Percy Snelling Stacy Stefano Ryan Click here to sort names alphabetically n Close New ex Delete B records You may also add a new person to the case by clicking New at the bottom of the People screen or you may edit an existing person record by selecting a person and clicking
41. d to the Evidence Photos screen and format these photos and descriptions on a color report Images will be resized to fit on the report but the aspect ration will be preserved Please note Photos added to the Files screen will NOT be included on this report 74 FireFiles Investigation Software version 4 2 www arsonsoftware com Activities Activities x CO ACTIVITIES 4 Begin Date End Date User Activity Type Search options x 1 1 2004 1 715 2005 Select x Select Date range Use Stet Time End Time Type SubType CaseNumber fh User investigator John Demo 01 23 2004 08 01 23 2004 20 Work Activity Duty investigator 4ID VEHICLEO 5 Ma Activity type Toggle up down two weeks Create edit and delete activities 4 Close Export Search New Edit Delete 1 records All investigators can enter activity logs work and leave activities and link them to cases where appropriate Summary reports including compiled activity logs for investigators and entire team are available in the Reports section To get to Activities go to the top system menu gt gt ACTIVITIES gt gt ACTIVITY LOGS To create a new activity log click the New button above bottom right This will bring up the following screen Activity j X iw f activity LOG User Related Case Number Demo John D STRUCTUREO Work Type Activity Type
42. e Jas desired Close N i i Delete Area Type Select from the dropdown Heat Source Select from the dropdown Elevation Enter the elevation at fire origin Fire Danger Rating Enter the fire danger rating at time of incident Fuel Moisture Enter the fuel moisture in a percentage Buildings Enter number of buildings ignited and threatened during incident Acres Burned Enter number of acres burned during incident Property Management at Origin Select from the dropdown Fuel Model at Origin Select from the dropdown Based on National Fire Danger Rating System NFDRS 20 FireFiles Investigation Software version 4 2 www arsonsoftware com Relative Position Select from the dropdown Aspect Select from the dropdown Flame Length Enter flame length Rate of Spread Enter rate of spread in a measure of chains per hour If there is more than one wildland fire record connected to the case you may enter additional records by clicking the New button After entering data on each wildland fire record click the Save button To delete the displayed wildland fire record click the Delete button Navigate through information contained in various records using the VCR buttons at the bottom of the screen mf 21 FireFiles Investigation Software version 4 2 www arsonsoftware com Insurance General Screen CASE 4JD STRUCTUREOT Bp xl E IN
43. e date created and the time created displayed 87 FireFiles Investigation Software version 4 2 www arsonsoftware com 3 Post a new message To post a new message click the Post New button at the bottom of the Forum screen Once you have done so this screen will appear Post New Message J E x O POST NEW MESSAGE Subject 1 amp 1 training seminar Message enter message here Subject Enter your new message subject Message Enter your new message in the text box and when completed click the Post button Your message will automatically be posted in the Forum screen with the subject your name the date created and the time created displayed 88 FireFiles Investigation Software version 4 2 www arsonsoftware com Query Builder Available Queries I x 3 QUERIES C My Queries l Queries Sample Address Search Demo Sally 01 22 04 16 33 59 Sample Insurance Search Demo John 01 22 04 16 36 29 Close Export Bun Edit Delete 2 records This function will allow you to search data on your system To open this screen go to the top menu REPORTS gt gt QUERIES The Queries Screen above shows all saved queries You have the ability to view All Queries on your entire system or just My Queries which are those that were originally created by the user you are logged in to FireFiles as From this screen you may 1 Create a new query by clicking
44. e working to navigate through on will erase all work done on current the narrative and its narrative Best advice Save often supplements User Defined 1 UserDefined2 User Defined 3 Author Datestamp D Demo John 01 03 2005 17 00 27 Close SpellCheck New seve Delete Enter your narratives in the text box of this screen or copy Control C and paste Control V from another word processing application The content of a narrative can be copied and pasted into FireFiles from another application To do so copy Control C the narrative from the external source and paste Control V the narrative into FireFiles After entering your narrative click the Save button at the bottom of the screen to save this narrative to the FireFiles database Author This field is automatically filled out by FireFiles based on the investigator creating the narrative Security allows only the lead investigator to create the main narrative Any investigator in your system may create and enter a supplemental narrative s for a case however the investigator writing the narrative is always marked as Author to track responsibility 55 FireFiles Investigation Software version 4 2 www arsonsoftware com Datestamp Datestamp displayed for all narratives based on the time created Formatting text B z Uj Bold talics Underline Color Click the Spell Check button to open this f
45. ee OU Interviews SUP GIL rien ee ers xehoornt ani knee eaaet ordo eae up Or vuelo nee pK aa opa v neus E vaa ev au De Conducting an TNO r VIEW fe DJ Narratives SCPOOIG i is ccdexereece bo eoe c etopeu e oso ko ee dee va ce aede debba vnde oidis idco penVubosdpeude Fou e e is DD K 9 Eyamination Screen onse eca sto ite recte ro ep Re pee ERR a CH EE Rn epus a E POE EP Fa bI T PERE CN ER a b cuia DL Case Notes Screen aiii evi rEP ES VERERRQNEE Se S eL ea E PER eeR E GEERRR ERES ARRR EE Do FER e Sea icnpcbaaasessnaavecsexeteasen OU Tales SeFeen E reed ec eh opu ere aee baR Eee boeeb cos ra OU qulpve EEEE OZ Reports Screen Report Console 4 eee e eee ee eee eee ee eere ees ease eo sese es ssseesseeees s OF Report Viewer SCEGQI a ieeeett pene pera acte eiae Roe nea ese i vns oeeves Pao uer exiens ve ea Se ev vuse euer ese arua OD Report Approval Process 44 5 eitasios atu ckV e aie eoe sao etes au a eeu voss aep n sa p ead en Sa assu ska eka PU sa sario aaa OO Report Deserip tins e P YAAA IA cec c EE hu Hrs nM ccr LL Rolodex SCPOQD ede be Diei vis eee tpa see eot aepo cutn vene o ere cqe bp eae ene Be U va Foe E vH pereo eo suti cuia 7 O Nlessaees Ser n conto CHRON RENE RN DOR I GERI NI uie OL Iynudllii ieiunz2imee eR OO idw a Create Edit Quen yi c reneste oe sbs eo sesio eresse JO Query Parameter Definitions ccseiecssssorcssecesissvassensesvesenssvanseveesssnastvanonaesensseieeve
46. efault applications Examples of files include Data files and spreadsheets Word processing documents Images Video amp Audio files Preview The FireFiles database will save these files including a brief description of the file and a preview for image files only for easier viewing To open an existing saved file highlight the filename and the click Open or double click the filename Image files can be opened directly by FireFiles uncheck Use default application to open All other file types will automatically open with your workstation s default application for that file type To attach a new file and store it in your FireFiles database click New and the following screen will appear 62 FireFiles Investigation Software version 4 2 www arsonsoftware com VJ NEW FILE Linked File Path Filename Size l moo Description g Preview Close Type Select file type from the dropdown Linked File Select this option if you only wish to save the path of the file attachment to your database This will help to minimize the size of your FireFiles database Path First find the file on your local hard drive or network by clicking the search button to the right of the Path field This will bring up a browse window for you to select the file you wish to attach Filename Size Will be automatically entered after file is selected Description Enter a de
47. enu gt gt ACTIVITIES gt gt TRIPS To create a new trip click the New button above bottom right This will bring up the following screen Mileage Trip x 8 TRIP MILEAGE User yb Demo John Departure Date Trip Expense 1 3 2005 0 00 Vehicle Trip Mileage HR 12876 Chevrolet 2003 75 Comments Enter trips comments here 77 FireFiles Investigation Software version 4 2 www arsonsoftware com User Select from the dropdown of users on your system Departure Date Date trip began Trip Expense Total monetary expense or trip Vehicle Select a vehicle from the dropdown list This requires that vehicles are entered into the system See below on for instructions Trip Mileage Total trip mileage Be precise as this will calculate a running total of actual mileage for your company agency vehicle Comments Any trip description or comments To add edit vehicles for your system go to top system menu gt gt SYSTEM gt gt COMPANY VEHICLES Company ehicles 3 x COMPANY VEHICLES HR 12875 D001004 1I Close Export New Edit Delete 2 records 78 FireFiles Investigation Software version 4 2 www arsonsoftware com Rolodex Screen CT jj x a ROLODEX C Private Contacts Public Contacts Find Name HomePhone_ Company AgencyName work Phone Your Insurance Company 309 444 4444 444 demo Diamond Mortgage Associ
48. er manual To send a new message to another user on the system click the New button at the bottom of your message inbox screen A New Message screen will appear as shown below field descriptions on this New Message screen follow x NEW MESSAGE Message for Demo Saly Phoned Will Call Again ce Rich Smith 7 Retum Call Organization City FD Came to see yo Work i Wants to see you ork Ext Cell Home V Please Call 217 555 5555 217 444 5555 B BH Message Check the boxes that apply for this message l Deliver Message For Select the user in your system that the message will be delivered to from the dropdown Caller Enter the name of the caller Organization Enter the company agency organization department etc that apply to the caller Work Cell Home Enter all contact numbers that apply Message text box Enter the message text here Receipt Confirmation Check this box in order to receive a confirmation when your message is opened by the receiving user This confirmation will be delivered to your message inbox 83 FireFiles Investigation Software version 4 2 www arsonsoftware com Click Close to close this message without delivering or saving Click Deliver to deliver the message with or without receipt confirmation enabled 84 FireFiles Investigation Software version 4 2 Forums Screen www arsonsof
49. eseseees 2D PEO Pe SCP COM ee pr 20 Person General Screen seesssssiccsscaccsesesssseesssessosssescveessensseoessevssseunssoesoessvenssvedtevsosncieeseessne 20 Person Details Screen HON OU Person Juvenile Screen seecsesesoseccsessccesoooscocccocsccoecosoosoooesosecosecsoessoeesososcosseossessesssess JL Eyidence Photos Screg sssssssssssissssssessssssssssososss sossssesesssosss ossss soosssssssssosissrosos sssssssssesi Z Evidence Physical Screen sssessosssoesssoossoossooscoossososssoossooecosscooessoecssoosssoscossesossssossssess OO FireFiles Investigation Software version 4 2 www arsonsoftware com Evidence Sketch Misc Screen ccccceccssssessiecsccovesssssennscesvecusossssoneesscesevecsssssevavesesessaseseeiee O 7 Arrests SCEODID eoi arii eire exte qua eet ene iud okassea d veh e uai od en EL O Adult Arrest Card Front Screen ee ee eee eeee eese ee eese eeensase sese eese se sassssssee eese se sssesss OD Adult Arrest Card Back Screen eee eee eiie eee eese ee eese senses esee sese sessssseeeee esses esses 42 Juvenile Arrest Card Front Screen eere ecce eese cesses eese se ensssssseeeeeesesesssss 44 Juvenile Arrest Card Back Screen eee eee e ee eee eese sesso se snsesssseeeeeesesessses G7 Cases Cleared Remarks Arrests Screen eee cesse esses eee eese ensass esee esee sesesesssceee
50. gain this information will be included in the FireFiles evidence report Click the Save button at the bottom of the Evidence screen to save all data entered 37 FireFiles Investigation Software version 4 2 www arsonsoftware com Arrests Screen CASE 4JD STRUCTUREO1 E xj 2 ARRESTS Date of Incident Charg Miller Randy 01 10 2004 10 00 Miller Isaac 01 10 2004 10 00 000 Insurance Fraud 001 Agara Close New Adult New Juvenile Edit Delete 2 records The Arrests screen is a collection of individuals who have been arrested as suspects and or charged with an offense in relation to the current case To create a new arrest card click New Adult Arrest New Juvenile Arrest if arrested person is a juvenile To edit an existing arrest card highlight the suspect name and click Edit For more details on arrest cards refer to the Juvenile or Adult Arrest Card potions of this manual 38 FireFiles Investigation Software version 4 2 www arsonsoftware com Adult Arrest Card Front Screen ar x Cases Cleared Remarks ADULT ARREST Primary Agent Secondary Agent 2 ADULT ARREST CARD ED SD Demo Sally Date of Arrest Time of Arrest Arrested By Rank Badge January 22 2004 gt 15 00 mm Mark Riddle Captain fis Location of Arrest Action Codes e40 W Woodland Springfield IL Select hei Location of Incident Date of Incident Time of Incident e40 W Woodland
51. he user manual Date of Interview Select from the calendar date picker or type in date manually using arrow buttons Time of Interview Use the up and down buttons to adjust time or type in the time manually Reason for Interviewing Enter a brief description of reason for interview To conduct an interview follow these 7 steps Click New to enter a new question and answer Enter your Question Enter your Answer Click Save to keep this record Repeat 1 4 for multiple Q amp A s Use the VCR buttons to navigate through multiple Q amp A s Click Delete to delete the current question and answer displayed Formatting text BI zZz U A Interview Details Question enter question asked here Answer enter answer here P New Save Delete Bold talics Underline Color 54 FireFiles Investigation Software version 4 2 www arsonsoftware com Narratives Screen FireFiles saves one main narrative All additional narratives will be saved as supplements with the Supplement CASE 4JD STRUCTUREO1 Narrative box checked at the top of the x screen B NARRATIVES 4 Supplemental Narrative Enter narrative here or copy and paste from another application You must click Save when finished w a narrative Beginning a New narrative or navigating through supplements without Use the VCR buttons saving the current narrative you ar
52. ins all information relating to an adult arrest FireFiles provides a printed report of both the front and back of this arrest card Field descriptions follow Primary Agent This field contains the Division of Arson Investigation agent that is assigned to this case This field is filled in automatically by FireFiles based on which user originally creates this case unless the system administrator reassigns an existing case to another user Secondary Agent Select from the dropdown of other system users Date of Arrest Select from the calendar date picker or type in date manually using arrow buttons Leave blank if unknown Time of Arrest Use the up and down buttons to adjust time or type in the time manually Arrested By Officer agent making the arrest Rank Arresting officer s rank 44 FireFiles Investigation Software version 4 2 www arsonsoftware com Badge Arresting officer s badge or star number Location of Arrest Include address city state and or zip of physical arrest location Date of Incident Select from the calendar date picker or type in date manually using arrow buttons Leave blank if unknown Time of Incident Use the up and down buttons to adjust time or type in the time manually Location of Incident Enter the location address city state of the incident that led to the arrest Action Codes Select from the dropdown this dropdown can be maintained by your system administrator Action c
53. ireFiles Investigation Software version 4 2 When an Arrest clears other cases you should do the following 1 Create new Person record in cleared cases unless already exists 2 Create new Arrest record in cleared cases 3 In Case Action screen Close cleared cases www arsonsoftware com 51 FireFiles Investigation Software version 4 2 www arsonsoftware com Interviews Screen CASE 43D STRUCTUREO1 ES xj p INTERVIEWS Date of Intervie Miller Isaac Demo John 1 11 2004 Miller Stephanie Demo Sally 1 11 2004 Snelling Stacy Demo John 1 15 2004 Ray Percy Demo John 12 22 2004 Close Edit Delete 4 records The Interviews screen is a collection of interviews that have been conducted and recorded in relation to the current case To create a new interview click New To edit an existing interview highlight the interviewee name and click Edit lt Page Down gt for directions on conducting an interview 52 FireFiles Investigation Software version 4 2 www arsonsoftware com Conducting an Interview CASE 43D STRUCTUREO1 B X Interview Details p INTERVIEW Question B z U A Interviewer JD Demo John Interviewee js nelling Stacy EJ Date of Interview 1 15 2004 z Time of Interview 15 45 You must SAVE the interview before f27 a itis the Question field you can add questions and answers also Copy CTRL
54. l evidence Person Securing Evidence Person that secured the physical evidence Evidence in Custody of Individual or agency company in custody of the physical evidence 35 FireFiles Investigation Software version 4 2 Evidence Submitted to Select government lab or private lab Evidence Receipt Attached Check if receipt will be attached to your evidence report s www arsonsoftware com 36 FireFiles Investigation Software version 4 2 www arsonsoftware com Evidence Sketch Misc Screen x Pha Skelch Misc A EVIDENCE SKETCH MISC CV Sketch of Scene Completed Sketch Artist John Demo If sketch is NOT attached please specify why Other Reports Documents v Fire Department Coroner Law Enforcement K9 Examination Other Specify User Defined 1 User Defined 2 User Defined 3 desired Sketch of Scene Completed This information is also included in the FireFiles evidence reporting Sketch Artist IMPORTANT NOTE In Name of sketch artist order to enter info in the Evidence Sketch Misc tab of If sketch is NOT attached please specify why this screen the Sketch of Give appropriate response Scene Completed box must be checked at the top of the screen Other Reports Documents If there are any other reports and or documents that have been received by external agencies check the box of the agency the reports were received from A
55. n by clicking the New button and progressing through the Person Record Screen More information on the People Screen and the Person Record Screen is found in those portions of the user manual Number of Samples Enter the number of samples collected by the K 9 Investigator Date Date of K 9 examination Select from the calendar date picker or type in date manually using arrow buttons Leave blank if unknown Time Use the up and down buttons to adjust time or type in the time manually Weather box All weather conditions should be recorded as they occurred at the time of the K 9 examination Lighting Select from the lighting dropdown Conditions Select from the conditions dropdown Wind Speed Enter the wind speed Wind Direction Select from the direction dropdown 58 FireFiles Investigation Software version 4 2 www arsonsoftware com Temp Temperature in degrees Humidity Relative humidity Details Enter the details of the K 9 examination in this text box or copy and paste information from another word processing application The content of details can be copied and pasted into FireFiles from another application To do so copy Control C the text from the external source and paste Control V the text into FireFiles Click the Spell Check button to open this function This function requires that you have MS Office 2000 or higher installed on your workstation Formatting text Bi
56. n changes that are required for approval To begin the report approval process an investigator will open a report in the main Reports section of FireFiles and click Submit as seen here Report Viewer DFI2 Incident Initiation Report Supplement RS El x amp d wow z 4 1 of i gt rio dt SAMPLE FIRE INVESTIGATION DEPARTMENT Incident Initiation Report Supplement Case 004N6MITO02001 Case Investigator Tolan Matt Subject Suspected arson at Miller residence Photosraphs Agency that took p hotograp hs This Agency Photographed By Ringles Jack Address City 4 nt 2 of Close Show Report Logs Submit ew This must be done for each report that the investigator wishes to submit for approval 68 FireFiles Investigation Software version 4 2 www arsonsoftware com When you login to FireFiles you may check reports that were submitted for approval by going to the top system menu gt gt REPORTING gt gt SUBMITTED REPORTS investigator or REQUESTS FOR APPROVAL approval user as seen here Submitted Reports E X SUBMITTED REPORTS Enter Case Number Search By Case 4ID STRUCTUREDI EJ Status far Search Submitted B ApprovalUser f Date Submitted Status 4JD STRUCTU DFI5 Investigative Demo John Administrator Systera 01 22 2004 18 01 01 22 2004 18 02 Approved 4JD STRUCTU DFIT Incident Initiat Demo John Administrator
57. n here CASE 4JD STRUCTUREO1 CASE NOTES v View A 01 22 2004 16 27 59 Demo John 01 22 2004 16 29 08 Demo John 01 22 2004 16 30 23 Demo Sally CREATED BY Demo John DATESTAMP 01 22 2004 16 27 53 sample case note CREATED BY Demo John DATESTAMP 01 22 2004 16 29 08 contacted Phil Jones today to discuss his professional opinion of the fire His receptionist said he is gone for the weekend and will be back on Monday CREATED BY Demo Sally DATESTAMP 01 22 2004 16 30 23 Case notes may enetered by anyone on your system Notice that a datestamp and user The content of the Case Notes screen cannot be printed directly from FireFiles To print Case Notes you must copy and paste from FireFiles to another application To do so copy Control C the notes from FireFiles and paste Control V the notes into the external source You may then print from the external application ie Word notepad etc 61 FireFiles Investigation Software version 4 2 www arsonsoftware com Files Screen CASE 43D STRUCTUREO1 X g FILES Sample spreadsheet xls south wall bmp Stephanie_atscene bmp Image Sample doc doc Document animals northpasture bmp Image Ad wall of living room Close v Use default application to open pen New Delete This section allows any external file to be attached to a case Files can be viewed edited printed etc from within FireFiles or using d
58. odes will vary from state to state but generically these are the stages of a criminal proceeding from preliminary investigation to final disposition ex Acquitted Youth Officer Assigned The youth officer assigned to the suspect Taken To Juvenile holding facility or other facility type the suspect was taken to Taken By Individual who took the suspect to the holding facility Offense s Offense s the suspect is being charged with of Charges Numeric value representing how many charges are filed for this arrest Youth s Information box All information in this box is automatically filled in by FireFiles once you have selected a suspect Select a suspect by clicking the Suspect button This will take you to the People Screen 45 FireFiles Investigation Software version 4 2 www arsonsoftware com CASE 43D STRUCTUREO1 a x f PEOPLE Al X X X Miller Isaac Miller Stephanie X X X Ray Percy Snelling Stacy x Stefano Ryan x n Gee Sem Sapee we co pee records If the suspect s person record already exists highlight the suspect and click the Select as Suspect button If the suspect s person record does not exist you will need to create a new record for that person by clicking the New button and progressing through the Person Record Screen More information on the People Screen and the Person Record Screen is found in those portions of
59. onally Cleared Unfounded Adjudication Completed Complainant Refused to Cooperate 4 If acase has already been closed you may reopen the case by clicking the Reopen button at the bottom of the Case Action screen 14 FireFiles Investigation Software version 4 2 www arsonsoftware com Structure General Screen CASE 4JD STRUCTUREO1 E xi i STRUCTURE GENERAL Fire Detection Alarm and Suppression Systems Structure Name Smoke Detector s M iller Residence Yes Structure Type Heat Detector s Enclosed building No Building Status Gas Detector s Occupied amp operating No Construction Type Flame Detector s m Ordinary Unknown Damage Automatic M anual Alarm Heavy m Unknown Automatic Sprinkler No Select from the dropdowns and checkboxes as they relate to the structure Structure Name General descriptive title for structure Structure Type Select type from the dropdown list Codes based upon NFIRS Building Status Select status at time of incident from the dropdown list Codes based upon NFIRS Construction Type Select construction type from the dropdown list Damage Select from the dropdown to describe the level of damage caused by the fire Fire Detection Alarm and Suppression Systems Select from the 6 dropdowns as they relate to the structure 15 FireFiles Investigation Software version 4 2 www ar
60. own this dropdown can be maintained by your system administrator Action codes will vary from state to state but generically these are the stages of a criminal proceeding from preliminary investigation to final disposition ex Acquitted Location of Incident Enter the location address city state of the incident that led to the arrest Date of Incident Select from the calendar date picker or type in date manually using arrow buttons Leave blank if unknown Time of Incident Use the up and down buttons to adjust time or type in the time manually Suspect Information box All information in this box is automatically filled in by FireFiles once you have selected a suspect Select a suspect by clicking the search button This will take you to the People Screen CASE 43D STRUCTUREO1 E X f PEOPLE Al Name Juvenile Civ Fatality Civ Injury Fatality Injury Occupant Owner Reported Incident Witness Suspect Arrested Miller Isaac AX x X Miller Randy X X Miller Stephanie Ray Percy Snelling Stacy x Stefano Ryan x xx x x gt Dos saasa now ca Dee 6 records If the suspect s person record already exists highlight the suspect and click the Select as Suspect button If the suspect s person record does not exist you will need to create a new record for that person by clicking the New button and progressing through the Person
61. played in the message inbox as shown above To read a message that is waiting in your inbox highlight the desired message in your inbox and click the Read button at the bottom of the screen Once opened a message will be displayed as shown on the next page 8l FireFiles Investigation Software version 4 2 www arsonsoftware com You have 4 options on what you can do with an opened message Read Message a x e READ MESSAGE Caller Jim Douglas v Phoned p will Call Again EM Return Call Message Taken 1 22 2004 5 45 47 PM Came to see you 3 i i Wants to see you Work 217 555 5555 Cell Home Please Cal Recorded by Demo Sally Jim wants to discuss your work on case 00000 He says he may have a lead for you Use the VCR buttons to navigate through all of the messages in your inbox 1 You may close the message The message will remain in your inbox until deleted 2 You may delete the message 3 You may forward the message to another user on your FireFiles system Select the user you wish to forward the message to by selecting from the dropdown and clicking Deliver as shown here Ej FORWARD Select a recipient to forward message to 4 You may add the caller from the message to your Rolodex by clicking the 4 button 82 FireFiles Investigation Software version 4 2 www arsonsoftware com More information on the Rolodex Entry screen is found in that portion of the us
62. rmined based upon your workstations installed applications and default settings Destination Select destination of the file export Select Application if you wish to view the exported report in the external program You may then edit print and save the report as you desire Changes made to an exported report are NOT saved in FireFiles Select Disk File to save the exported report directly to your local or network drive without viewing the exported report 67 FireFiles Investigation Software version 4 2 www arsonsoftware com Report Approval Process The purpose of this section of the user manual is to describe the FireFiles Report Approval Process In short Investigators are able to not only generate and print reports as described in the New Reports section of the user manual but they also have the ability to submit their reports to an Approval User This Approval User will then either approve the report as is or will return the report with comments on changes that are required for approval There are 2 users that may submit reports for approval for any given case 1 The lead investigator assigned to the case 2 The K 9 Handler assigned to the case if an Internal examination The System Administrator assigns an Investigator s Approval User This Approval User will receive all reports submitted for approval by the Investigator s and then will either approve the report as is or will return the report with comments o
63. scription of the file you are attaching This will help you and others on your system browse through descriptions of attached files without having to open them PLEASE NOTE FireFiles limits uploaded files to a size of 100MB Files larger than this cannot be saved For audio video segments larger than 100MB it is recommended that those files are broken into smaller segments before stored in FireFiles Hot sync users Please use this section with discretion as transfer of large files may affect system performance and the length of the sync process for all users See your system administrator for more information 63 FireFiles Investigation Software version 4 2 www arsonsoftware com Reports Screen Report Console Li x REPORTS Report Selected Custom Reports Available Dn DFI1 Incident Initiation Report DFI2 Incident Initiation Report Supplement DFI3 Investigative Report DFI4 Report of Interview DFI5 Investigative Report Supplement DFIG K 9 Examination Report DFI Case Action Report DFI8 Case Report Management DFI3 Consent to Search and Remove E vide DFI10 Voluntary Statement ofl Case 4D STRUCTUREGI DFI10b Voluntary Statement Cont Print All omn View Submitted Reports The New Report screen is where you will generate new reports for your case for printing viewing and submitting to approval users if applicable Your first option from the New Report screen is
64. se Show Report Logs BeSubmit en This process will continue until the approval user is satisfied with the report and returns the report as Approved 71 FireFiles Investigation Software version 4 2 www arsonsoftware com Report Descriptions FireFiles automatically fills out DFI reports based on data that is entered in the various screens and stored in the system database This portion of the user manual serves to identify where this information comes from precisely to make your reports easier to edit and understand during the course of your casework For your information DFI is meant to generically stand for Department Division of Fire Investigation DFI 1 Incident Initiation Report Case General Case Details Structure General Structure Details Vehicle Information People Fatalities only K 9 Examination K 9 Handler only DFPE Incident Initiation Report Supplement Evidence Photos Evidence Physical Evidence Sketch Misc People Photographer only Interviews DFI4 is the formal interview report DFI3 Investigative Report This report is generated from the Narratives screen This only includes the main narrative of the case Supplements are found in DFI5 DFI4 Report of Interview This is the formal interview report Information contained herein comes from a combination of the People screen and the Interviews screen DFI5 Investigative Report Supplement This report is generated from the Narrati
65. sonsoftware com Structure Details Screen CASE 4JD STRUCTUREO1 i xj f STRUCTURE DETAILS of Floors Area of Fire Origin 2 family room SW corner Structure Dimensions 350 x 500 Utilities Basement Dimensions v Electrical 350 x 200 v Water Attached Garage Dimensions v Gas 125 100 User Defined 1 UserDefined 2 User Defined 3 Suspected Meth Lab use Jas desired Confirmed Meth Lab of Floors Enter the structure s number of floors Structure Dimensions Square footage or physical length x width dimensions of the structure Basement Dimensions Square footage or physical length x width dimensions of the structure s basement if applies Attached Garage Dimensions Square footage or physical length x width dimensions of the structure s attached garage if applies Meth Lab boxes Check if one of the methamphetamine boxes applies Area of Fire Origin Description for area of the structure where the fire originated 16 FireFiles Investigation Software version 4 2 www arsonsoftware com Utilities Check the utility boxes that were functional at the time of the incident Click the Save button at the bottom of the screen to save all of the changes to the Structure screen 17 FireFiles Investigation Software version 4 2 www arsonsoftware com Vehicle Information Screen 11 Passenger car v More than one 134684984319834 nag box can be
66. st Codes based upon NFIRS Property Use Select property use from the dropdown list Codes based upon NFIRS FireFiles Investigation Software version 4 2 Case Details Screen www arsonsoftware com CASE 4JD STRUCTUREO1 Summary Stats x C CASE DETAILS Ignition Area Df Origin Common room den family room living room lounge Y Heat Source Candle Y Item First Ignited Floor covering or rug carpet mat M Incendiary Devices Container Box Ignition Delay Device Candle Fuel Ignitable liquid Weather Lighting Conditions Natural Clear S Wind Speed Wind Direction Temp Humidity Request Response Requesting Agency Requesting Person Your Fire Department Rick Hunter Responding Fire Department Official Spoken With Your Fire Department amie Thomas Notifications JATF OSFM Close Ignition box Area of Origin Save Select area of origin from the dropdown list Codes based upon NFIRS Heat Source Select heat source from the dropdown list Codes based upon NFIRS Item First Ignited Select item first ignited from the dropdown list Codes based upon NFIRS Weather box All weather conditions should be recorded as they occurred at the time of the incident Lighting Select lighting conditions from the dropdown box Conditions Select weather conditions from the dropdown box
67. stant State s Attorney D A Name of District Attorney P D Check box if a Public Defender is assigned to the case Final Disposition Final disposition outcome of arrest Disposition Date Select from the calendar date picker or type in date manually using arrow buttons Click Save when the information on the back of the arrest card is complete Click Delete to delete the ENTIRE arrest card front and back 43 FireFiles Investigation Software version 4 2 www arsonsoftware com Juvenile Arrest Card Front Screen CI x JUVENILE ARREST Primary Agent JD Demo John Time of rest Arrested By Friday December 31 2004 00 35 Rick Carson Location of Arrest amp ddress City State Date of Incident n 5 Elk Rd Silverton IL P Saturday Location of Incident Address City State Action Codes Juvenile Hearing e Taken To Taken By Offense s EJ Youth s Information 2 JUVENILE ARREST CARD Date of Arrest January 10 2004 Secondary Agent sp Demo Sally Rank Badge tt Time of Incident 10 00 Youth Officer Assigned EEE of Charges 3 Proceeding Codes 4 Complaint State Statute ___ Gang Affiliated Name Miller Randy Sex Male Address 640 W Woodland Springfield ILLINOIS 62704 Race Caucasian Eye Color Brown Hair Color Black Height 404 Weight 95 The Juvenile Arrest Card screen conta
68. t All juvenile people from the People screens DFI 32 Summary by Property Use Total investigations broken down by Property Use for a specified date range Also included total injuries and fatalities for date range DFI33 Summary by Investigator Totals by Fire Cause total investigations total arrests Broken down by month for a specified year for each investigator on your system DFI 34 Investigator Activity Report Summary of an investigator s activities and total trip mileage for a specified date range DFI 35 Investigator Activity Report by Type Summary of an investigator s activities broken down by Activity Type for a specified date range DFI 36 Loss Summary Report Total of property and contents loss by date range Sorted based upon Fire Cause 73 FireFiles Investigation Software version 4 2 www arsonsoftware com DFI 38 Motivation Summary Report Total investigations broken down by juvenile and adult motivation factors DFI 39 Drug Related Loss Summary Report For cases with a suspected or confirmed meth lab in the Structure or Vehicle screens this report gives the total of property and contents loss by date range Sorted based upon Fire Cause DFI 40 Arrest Summary Report Total number of arrests and charges filed broken down by action code within a specified date range DFI 41 Mortgage Loan Report Mortgage Loan Information DFI 42 Case Photo Report This report will take the digital photos that have been adde
69. tate IL Zp 614 State IL ip 6202 Phowe l 207 555 1987 Phone 2175555 426 Phone 2 Phone 2 cup ant Dwranee wer Insurance insurance Comp any Issuance Company Siste Farm Insurazee Agent Izsuranec Agent Jeck Jelusson Structure Coverage Amount Structure Cavorage Amount 75 000 00 Conteris Coverage Amount Contents Coverage Amount 5 0 a 9 Department SpeingfeX For Department Fatalines 200 Offkilin Chargn Ie Putter Injuries 40 Cause of Fire U Uncetennins Uader hovestigntion Phoms Yes Person Dac ig Incalent Lilith Evalence Yes Structure Incidcat information pu No Type of Construction DI Ondiras Awte Sp rinklers Ho Flame Deter tors No Gs Close report Submit open report to your Approval user Once you have generated a report as seen here you can either print your report or submit your report to your approval user To submit your report to your approval user click the Submit button at the bottom of the screen Your system administrator controls to whom your reports are sent for approval In addition some reports only possess print capabilities with no option for submitting to your approval user To print click the Print button at the bottom of the screen You will then be prompted to enter information for report dispersal tracking as seen here 65 FireFiles Investigation Software version 4 2 www arsonsoftware com PLUTITCTEENENESSM ox Cl REPORT DISPERSAL Date
70. tion parameter from the dropdown details below for parameter definitions Enter numeric and or text to be searched Click the button to add remove conditions Repeat if necessary for multiple condition searches 4 Select Sorting options Select field to sort your results based on from the dropdown Select Ascending Descending from the dropdown 90 FireFiles Investigation Software version 4 2 www arsonsoftware com Ex City Ascending will sort results alphabetically by city name beginning with A to Z Click the button to add remove options Repeat if necessary for multiple option sorts 5 Select fields to display in your query results in the Fields box on the left You may choose to select deselect all fields in this box by checking unchecking the Select all fields option on the bottom 6 Click Save to save your conditions 7 After saved you may then view results by clicking Run 91 FireFiles Investigation Software version 4 2 www arsonsoftware com Query Parameter Definitions Below you will find descriptions for using the condition parameters in the Query Builder Less Than Finds results that are lower in alphabetical or numeric order from your entry Entries can be numbers or letters Greater Than Finds results that are higher in alphabetical or numeric order from your entry Entries can be numbers or letters Like Finds results that contain your entry but are
71. tware com Oe 09 9 FORUMS Case Related Please choose a forum Post renee related toc case e specific in information Your System Administrator can create new forum types This screen is accessed from the COMMUNICATIONS FORUMS system menu Forums are available for all of the users on your system for reading responding and posting new topics of interest This screen displays all available Forum names and the relating descriptions In order to enter a forum highlight the one you want and then click the Enter button at the bottom of the screen lt Page Down gt for directions on participating in user forums 85 FireFiles Investigation Software version 4 2 www arsonsoftware com Once you have entered a forum the following Forum screen will appear Admin Messages Check here for new meeting dates and admin rules xj lt gt FORUM E Department meeting 1 28 04 System Administrator 1 22 2004 5 49 22 PM RE Department meeting 1 28 04 System Administrator 1 22 2004 5 49 22 PM RE Department meeting 1 28 04 System Administrator 1 14 5 49 22 PM FireFiles will automatically display all messages with the user s name that created the message as well as a date and timestamp of when it was posted might be a little late have an interview scheduled at 8 00am on the other side of town Should be able to wrap it up by then though
72. unction This function requires that you have MS Office 2000 or higher installed on your workstation Click the New button to start a new narrative or supplement Click the Delete button to delete the narrative that is currently displayed 56 FireFiles Investigation Software version 4 2 www arsonsoftware com K 9 Examination Screen CASE 4JD STRUCTUREO1 E X Internal on your FireFiles system Q K 9 Examination External outside of your system FSampes Late Time C External 5 v 08 15 K 9 Investigator H andler Weather JD Demo John z Lighting Conditions Canine Artificial Overcast Maximus Wind Speed Wind Direction Temp Humidity Victim 6 Select fis 25 Miller Isaac E Details To open the demo files below RIGHT CLICK on your preferred demo link and select Save Target Asl This will download and s directly to your computer in the location you specify PowerPoint Demo lt http www arsonsoftware com demo FireFiles4demo ppt gt This PowerPoint presentation walks you through th software as if you were actually using the program This is the RECOMMENDED VERSION because it will quickly give you a char FireFiles and no installation of software is required PowerPoint software must be installed on your computer If you do not have Pov installed on your machine you may download a free viewer here http www arsonsoftware com demo ppviewer exe
73. us 4JD STRUCTURE01 Demo John Your County 1 01 10 2004 10 00 00 Open 4JD VEHICLEOT Demo John Y our County 2 01 19 2004 12 00 00 Open 2 Close Export Delete aren New 2 records You may utilize this screen to open an existing case or to search for existing cases Select any of the options from the Search By drop down to proceed You then choose the ALL Investigator County Case Number date range or Person s last name and click the Search button to return a set of matching cases Once you have found the case you wish to open highlight that case and click Open To delete a case using this screen highlight the case and click the Delete button To create a new case using this screen click the New button Click on the Export button to export the search results to an XLS file 11 FireFiles Investigation Software version 4 2 www arsonsoftware com People Search Screen People Search E x E PEOPLE SEARCH Search Parameters m Personal Physical r Geographic r Case Last Name Race Address Fire Cause Miler Caucasian Select Nickname Alias Hair Color City Case Role Blonde 5 Select SSN Eye Color State Zip Fire Sub Type LIN pw rj seszi j e rl Business Name Employer Height Country County 505 to 509 Select i Select Date of Birth Weight Phone 12 31 2004 E fies to 210 to 12 3
74. ves screen This only includes the supplemental narratives of the case The main narrative is found in DFI3 DFI6 K 9 Examination Report K 9 Examination Case General Case Details People Victim only DATI Case Action Report Adjudication info comes from a combination of the Arrest cards and People screen Status Change comes from the Case Action screen 12 FireFiles Investigation Software version 4 2 www arsonsoftware com AAC Adult Arrest Card All information contained herein comes from the Adult Arrest Card screens front and back JAC Juvenile Arrest Card All information contained herein comes from the Juvenile Arrest Card screens front and back DFT s 8 23 These reports are read only and can be printed and filled out by system users by hand to make your reports more standardized and consistent No content on DFI 8 23 is generated by FireFiles Not all reports will be applicable for all agencies DFI 26 Case Summary Report This report compiles a group of cases in your system by a date range you specify Results display case investigator date of fire address fire cause and case status for all cases with a date of fire within your specified range DFI27 Wildland Fire Report All information contained herein comes from the Wildland Fire Information screen DFI 29 Insurance Report Insurance General Insurance Details DFI 30 Adult Report All adult people from the People screens DFI 31 Juvenile Repor
75. vestigation Software version 4 2 www arsonsoftware com Cases Cleared Remarks Arrests Screen Lk x ADULT ARREST Cases Cleared Remarks T Cases Cleared by Arrest Remarks Enter Case Number Deletes selected cleared case Cases cleared are not saved until arrest is saved Deletes ENTIRE arrest card front and back When an arrest clears or closes one or more cases besides the current case this is the screen that will accomplish that task The procedures for clearing cases are the same for both adult and juvenile arrests To clear a case either 1 enter the case of the case to be cleared in the Enter Case Number field or 2 click the case search button to select a case from the Case Search screen After you have selected the case you wish to clear click Add To enter remarks of any type for cleared cases enter your remarks in the Remarks field Then click Save at the bottom to save your remarks Cases cleared are not saved until the arrest is saved PLEASE NOTE Clearing Multiple Cases with an Arrest Does not create a Person record in those other cases that are being cleared Reason Potential for duplicate Person records in one case Does not create an Arrest record in those other cases that are being cleared Reason Potential for duplicate Arrest records in one case and no Person record to insert as Suspect Recommendation 50 F
76. vsnnessves 92 Query c dcm S 2 FireFiles Investigation Software version 4 2 www arsonsoftware com Main Navigation You will come to the following screen upon first logging into FireFiles PITE ENS iod Dropdown menus across the top give you additional access to ALL screens in the software Open the Case Search screen to find and open an existing case Open the People Search screen to build person profiles Open the New Reports screen to produce any FireFiles report FireFiles Investigation Software version 4 2 www arsonsoftware com Case Navigation Once you have opened or created a case you will come to the following screen with all of the case specific buttons available at the top TE aid x uo srRUCTUREU aa MM Aveoned By Case Subject Cy Sue Zp prie fic Eom Erone Fre Niet Resderos Courty County Oco parey Type funwdSims O01 vuan JE Aem ooo Date of Fhe Tine ol Fie Saad Jamas 10 2004 siot Dun cf Request Til Hund Properly Ute Saad demum 10 204 0 fis Var 2 tardy dedno E Dae of Arval Tieci s Use Defresd UserDetired 2 User Defined 3 Someday deum 10 2004 zj E fira ax accusa Uter Deme John 344 PM 1 3 2006 VS Case Action 48 Evidence Structure e Arrests Vehicle Interviews zd amp Wildland Fire Narratives wel Insurance K 9 Examination Mortgage Loan e Case Notes

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