Topic D
Contents
1. Testing of the Quality Requirements As described in Section A2 4 x 6 3 The reliability objectives as described in A2 4 1 are thoroughly detailed in section C3 However two major categories of errors shall be discussed here 1 Invalid Data Handling a An error message dialog successfully appears when a user inputs a non numeric entity in the phone number dialog and submits it Last Name First Name Phone Humber alpha e mail Address caniDacgmail com SUBMIT b An error message dialog successfully appears when a user inputs a non numeric entity for the hours of a volunteer and submits it Projects Table unes Project Eme Project Name Project 1 A Project 1 _ cats ERROR r E a 6 x Please Insert Onty Numbers for the hours c An error message dialog successfully appears when a user inputs a negative numeric value while inputting Volunteer hours Hunter Project us Project Name Project 1 Project 1 Hours e 2 Extreme Data Handling a Ifthe user inputs more than 5 000 hours for a particular project an error message successfully appears to indicate an extreme data input Projects Table urbes Project ESTE Project Name Project 1 a Project 1 ooo co E O O AY 6 ERROR E x Extreme Data Input Hours must be less than 5000 In terms of portability since this program is programmed in JAVA it is assum2. D1 Annotated Hard Copy of the Test Output Testing of the Functional Requirements As described in Section A2 Testing the Creation of a new File A2 1 2 4 2 2 3 1 x Voluntrix 1 0 File Edit Help When the program opens up the user 1s to click on File gt gt New Open File When this occurs the user can save open a previously existing file or new file This creates a new file that is saved on the Location Look In C My Documents 68 E Ee Ci InterVideo C My Videos database whose location 1s C Misc Downloads C My Webs CA My eBooks J Picasa Web Exports My Music Recordings CI My Pictures 3 4 doc J My Received Files 986 ppl doc shown on the location toolbar and the succesful creation of the file 1s expressed through a 4 i gt 3 File Name lte si dialog Files of Type All Files v Cancel File Name Files of Type v Open Cancel Last Name First Name Phone Number Location C Documents and Settings OQuwnenhdy Cocumenttest Last Name First Name Phone Number 2224311 e mail Address caniDacgrmail corm O Male Female Testing of the Storage of Personal Information for the Volunteer A2 3 2 x SUBMIT NEXT gt gt love Computers 4 b When the edit dialog appears it allows for the user to input the necessary personal information for a given volunteer If the data is in
3. o t y STolololololololololo Testing of the Modification of Projects Hours for a Volunteer A2 A 3 3 x 3 4 x TTS Project Name The user has the ability to select a given m Project 1 a Hours volunteer and edit projects hours in his her account As visible the user selects ADD EDIT mati a row he she wants to delete clicks on the this feature works properly in that the Volunteer s data 1s properly modified and saved on Message the file i Data Successfully Added to Database Projects Table Number Project Hours Project Name D Project 1 35 Apo po Hours SUBMIT Testing of the Searching Feature A2 3 5 x The user is given the ability to search through the Volunteer Database file to find a particular volunteer based on his her last name The user would click on the Search button and input the volunteer s last name With this done a dialog appears that gives the location of the volunteer on the table Please Insert Last Name of Volunteer With the location given the user can go Sani find the volunteer using the Jump to Row feature Search Results Last Name that begins with Sani found in ROWED Testing of the Printing Feature A2 3 6 x The user is given the ability to print the data within a file based on all requirements stated in A2 3 6 x Last Name FirstMame Hours Sani Dia Last Mame FirstName Phone Mumber E Sani Da 222
4. Click on File Ctrl F and click on Edit Volunteer 2 In the popup input dialog that shows up click on the NEXT gt gt button until the record you were looking for 1s found Last Name Last Name gani First Name First Name Da Phone Number Phone Number 2224311 e mail Address e mail Address SaniDag gmail com Male Female O Male Female SUBMIT SUBMIT NEXT gt gt NEXT gt gt love Computers Last Hame Sani First Name Dabal Phone Number 9114311 e mail Address caniDacgmaill caom 3 Once the record you wanted is reached you can make the desired change and click on SUBMIT a This allows for the record to be saved into the file and if the save is successful a dialog message will appear Message Yolunteer Successfully Added to Database Method IT 4 Click on Edit in the menu bar and click on Add Project File Edit Help Add Project 5 To retrieve a specific record one of two things can be done Mumber Last Name First Mame O Sarl Lia a Inthe popup input dialog that shows up scroll through the Table that is generated to find the desired record and select the specific row b Search 1 Click on the Search button ii Insert the name of the Volunteer in the input dialog that pops up and click OK iii Based on the results printed in the new popup go the row number s you were looking for using the Jump to Row text field 6 Once the desired row is selected click on E
5. the appropriate format for each field then the user can click the SUBMIT button to store this personal information on the file the user had initially selected on the system Message Testing of the Addition of Projects Hours for a Volunteer A2 3 3 x 3 4 x The user has the ability to select a given volunteer and add projects and hours to Bd his her account As visible the user Project Name selects a row he she wants to edit clicks Hours on the ADD EDIT button and inputs the data he she wants to place on the file As ADD EDIT visible this feature works properly in that the added hours for the volunteer are Project Name El Project 1 properly saved on file Projects Table a Epes Project Name EN Project 1 1 ae 0 Hours SUBMIT ADD EDIT DELETE Testing of the Deletion of Projects Hours for a Volunteer A2 3 3 x 3 4 x Pe Project 1 fig The user has the ability to select a given Hours volunteer and delete projects and hours from ADDIEDIT mol ADDED his her account As visible the user selects a DELETE row he she wants to delete clicks on the Projects Table Project Project Name DELETE button As visible this feature works Hours properly in that the row that is to be deleted is SUBMIT ADD EDIT cleared on the file DELETE gt lojojoajola elon
6. 4311 oO 0 Last Name FirstName Sani Da Select Database Output Field Print Emails Email List saniDagigmail com Testing of the System Context Objectives As described in Section A2 1 2 1 2 1 2 3 Section A2 2 2 is described when testing the open new file feature As visible in the screen dumps the Voluntrix is entirely GUI based and all the functionalities are accessible via menu systems buttons and internal frames In order to test the time taken to open a file or create a new file A console statement was placed when the user selected a file and one after the file was retrieved to find the duration of time necessary to retrieve a file on a modern computer Pentium IV with 2 40 gHz and a 512 mB RAM running Java version 1 5 0 Code Excerpt Location MainApplication java Comments Notice how the system clock is used to output the time after the file is retrieved System out printIn Current Time in milli seconds System currentTimeMillis file new RandomAccessFile fileName rw MsgField setText Location fileName toString file writeLong pointer System out printin Current Time in milli seconds System currentTimeMillis Console Output Current Time in milli seconds 1143653382906 Current Time in milli seconds 1143653382906 As the console output suggests the time taken to access the random access file is very small thereby successfully completing objective A2 2 3
7. AVA plug in is installed and functioning properly If this doesn t work use the command prompt to start the program Refer to the How to Startup section of the User s Manual 3 Is there any way to add more than 30 projects to a Volunteer In the current version of the Voluntrix there is space for only 30 projects for each volunteer To handle this 1t is wise to lump one or more projects together into one category and sum up their hours Note The Voluntrix was developed for small simple volunteering organizations therefore the program was designed to handle only a specific amount of data per volunteer 4 How come there is no Address Field For the current version of the Voluntrix there is no address field because the end users this program was specifically designed for did not see a need for this field however if the need for an address is necessary the address of a volunteer can be placed instead of his her funny fact D 3 20 Support If you have questions comments or suggestions do not hesitate to contact the developer Prasanna Ranganathan at prasannaranga hotmail com You can expect your question comment suggestion to be handled within one business week via email D4 HTML Documentation Found in downloadable compressed file
8. SUBMIT b This allows for the data to be saved for a given volunteer into the file and if the save is successful a dialog message will appear Message i Data Successfully Added to Database 6 Click on the REFRESH button in the Select Dialog window for the graph of projects and hours collected to be updated in real time D 3 12 How to Edit Projects and Hours to Volunteers 1 Follow steps 1 3 in section D 3 11 Projects Table Ta Project Name Project 1 110 EA DS menes SUBMIT ADD EDIT DELETE 2 Select a cell with previous existing data that requires editing in the table 3 Click the Add Edit button Project Name Project 11 SUBMIT ADDVEDIT DELETE 4 Make the required changes to the Project Name or the Hours text boxes And click the SUBMIT button c This allows for the data to be saved for a given volunteer into the file and if the save is successful a dialog message will appear Message Data Successfully Added to Database 5 Click on the REFRESH button in the Select Dialog window for the graph of projects and hours collected to be updated in real time D 3 13 How to Delete Projects and Hours to Volunteers 1 Follow steps 1 3 in section D 3 11 Projects Table Mumber Hours Project Name 0 10 OS Trt SUBMIT ADD EDIT DELETE 2 Select a cell with previous existing data that needs to be deleted 3 Click the DELETE button D 3 14 How to Print out Dat
9. a cua as 33 D 3 17 TECHNICAL INFORMATION a ia 34 E O O 34 D3 19 FAO FREQUENTLY ASKED QUES TIONS asiioicacicc ici 34 ae 74 8 ase POR dt P eS AS A CT e ll ee 34 D 3 1 System Requirements System Any system capable of supporting and executing jar files Program of choice Java 2 Runtime Environment Standard Edition JRE Processor Pentium I with 200Mhz or higher recommended Monitor Recommended Resolution of 800x600 or higher Memory Recommended 32MB higher Hard disk space Recommended 100MB or higher Hardware Mouse and keyboard it is assumed the aforementioned requirements have been met D 3 2 Installation on a Windows Platform 1 Insure you have J2SE 5 0 on your machine since it is necessary to run the program If you don t download it from the Sun Microsystems website java sun com 2 Insert the CD ROM with the program into the CD ROM drive 3 Click on Start then navigate to My Computer 4 When the My Computer Folder opens up double click on the icon representing the CD ROM drive 5 When the folder representing the contents of the CD ROM are open double click on the file Voluntrix jar 6 Observe section D 3 5 to see how to startup the program D 3 3 Overview Voluntrix allows for a volunteer organization to manage volunteer information quickly and efficiently in order to keep track of all the volunteers activities with the organization D 3 4 Featur
10. a from the Database 1 Click on File in the menu bar and click on Print Data 2 On the Print popup window that emerges Select the type of data that you would like to print Last Mame FirstName Hours sani Da J5 O O a This action causes the data to be outputted automatically D 3 15 How to Copy and Paste Data from the Database 1 Follow steps 1 2 in section D 3 12 2 When the appropriate data is displayed in the window click the COPY button 3 Go to any text processing program or spreadsheet to paste the data a In Microsoft Excel 97 2000 XP the data is aligned properly into the given cells to facilitate further actions D 3 16 Closing the Program 1 Go to the main application r Voluntrix 1 0 le Edit Help F Location C Documents and Setting Owned Document 2 Two possible options a Click the X on the top right hand side of the window b Press Alt F4 D 3 17 Technical Information Voluntrix is written in the JAVA programming language with Sun s JDK 5 0 It was developed using Eclipse 3 1 on a computer running Windows XP D 3 18 Updates Updated versions of the Voluntrix are available through the developer Eventually the Voluntrix should be available from an online source for international availability and use D 3 19 FAQ Frequently Asked Questions 1 Is the Voluntrix Free Yes the Voluntrix is absolutely free 2 What happens if the Voluntrix doesn t run Make sure that your J
11. cally scanning the file for volunteers is also used in the printing feature where every record is red and placed on a JTextArea in a somewhat tabular format Big O notation 1s a theoretical measure to give an idea of the execution of an algorithm in terms of the time or memory required given a problem of size n In terms of the efficiency of the searching and the printing algorithms for the Voluntrix there 1s no constant time for each search since once the search finds a volunteer it stops however the maximum time it can take for a given file is always constant since it looks through each record However if more intricate algorithms are used the efficiency of the searching process can be made better and less time consuming However this would not make a tremendous difference in efficiency for a relatively small volunteer organization using this program In terms of garbage collection or the freeing of objects that are no longer referenced by the program Garbage collection in java is automatic since the JVM s heap maintains and stores all the objects initialized and created by a Java application that is executing Because JAVA was used the concept of garbage collection was not of prime importance however in a language like C this concept would have to be analyzed thoroughly Alternate Processes and Improvements to the Solution and Design Process In terms of the design process if the Voluntrix had to be created from
12. dit 7 Inthe popup dialog that shows up make the desired change changes and click Submit Last Name Sani First Name Dabal Phone Number 9114311 e mail Address caniDacgmaill com a This allows for the record to be saved into the file and if the save is successful a dialog message will appear Message Yolunteer successfully Added to Database 8 Click the Refresh button on the Add Project window for the table to update D 3 10 How to Delete a Record 1 Click on Edit in the menu bar and click on Add Project File Edit Help Add Project 2 Select a specific record Observe D 3 7 Number First Mame D Da 3 Click on the Delete button a This command causes the cell to be cleared of all its information and the data for that specific volunteer is removed from the file D 3 11 How to Add Projects and Hours to Volunteers 1 Click on Edit in the menu bar and click on Add Project File Ed Add Project i t Help 2 Select a specific record Observe D 3 7 Number First Mame D Da 3 Click on the Select button DR A p es A a COM ROM AR E A A CA ASUS CIA A as O 4 On the popup dialog that shows up select one of the 30 cells on the table and click the Add Edit button Projects Table Project Name Project Hours i ol 5 Type the given Project Name and the total number of Hours the Volunteer has submitted and Click
13. ed that provided that a JVM is present on a machine the Voluntrix can run on any platform Linux Mac etc A2 6 2 In terms of modifiability as detailed in section A2 4 3 x the following is present Easy to understand source code along with the presence of detailed UML Class Diagrams and Modular Design Diagrams 4 3 1 The presence of very detailed JavaDocs 4 3 2 and a User s Manual The presence of comments both Javadoc and simple comments throughout the source code 4 3 3 Testing of the System Objectives As described in Section A2 1 x As visible through the previous testing scenarios the Voluntrix is successful in maintaining and handling information for an array of volunteers for a particular organization section 1 2 In terms of Usability all of sections A2 1 2 are detailed in section C2 However there 1s a need to elaborate on section 2 1 1 Ease of Input Ease of Input As described in Section A2 2 1 1 x The key input features detailed in section A2 2 1 1 are tested below 1 TextBoxes Last Name First Name Phone Number e mail Address Male C Female Textboxes throughout the program successfully allow the user to directly input data for a particular field 2 Dropdown Menus File Edit Help Hew Open File Add Volunteer Edit Volunteer Print Data These components successfully handle user input in that by selecting a menu item the user invokes a particular funct
14. es Options Addition editing and deletion of volunteers Management of personal information for each volunteer Ability to add edit and delete projects and hours for each volunteer Ability to search through the entire list of volunteers for a given Last Name Ability to print out the data held within a specific data file Ability to copy the printed data outputted by the program to the system clipboard D 3 5 How to Startup 1 Ensure that all the System Requirements for the Voluntrix are met 2 Navigate to the folder where the Voluntrix 1s located and double click on the executable jar file a NOTE Ifthe Voluntrix does not open up run the command prompt navigate to the installation folder and then use the Jar jar filename jar instruction method If everything goes well the Voluntrix should open up and it s main window should be displayed on the monitor Voluntrix 1 0 File Edit Help Location D 3 6 Using Help Click on Help in the Menu Bar D 3 7 How to Create a New File 1 Click on File Ctrl F and click on New Open File File Edit Help Hew Open File Add Volunteer Edit Volunteer Print Data 2 Navigate to the folder you would like your data file to be located in and click OPEN in the File Chooser Popup woke Eoas gt al BIE C InterVideo C My Videos Misc Downloads Ci My Webs C My eBooks Ci Picasa Web Exports CE My Music C Reco
15. ion 3 Dropdown Lists This component allows the user to select one of several list elements which would serve as an action to invoke particular print features 4 RadioButtons Male Female This component successfully allows the user to select only one or the other option when inputting a volunteer s sex Summary of Testing As detailed in this section all the key objectives put in place in Section A2 have been completed thoroughly Due to the lack of time the objectives in the Future Requirements Section of A2 A2 5 x have not been completed However due to the modifiability of the source code these functions can be added in the near future D2 Evaluation of Solutions Effectiveness The Voluntrix accomplished all the goals as set out and established in the A2 list of objectives This would deem the solution as effective based on its relations to the original description of the project The application that resulted from this dossier is simple versatile robust and effective in managing volunteer information for volunteering organizations A simple GUI system makes it easy for a person with minimal computer skills to work with the program and successfully manage a volunteer organization s volunteers and activities In addition to management of the database the user can scan through the database quite easily to find a particular volunteer and he she can print out information from the file and copy it to the cl
16. ipboard to move it where they choose to The simplicity of the program along with a solid user s manual and error handling capabilities almost make it impossible for the program to crash Efficiency Efficiency can be considered the production of desired results with the implementation of minimal waste of time effort or skill In terms of pro grammer efficiency factors like the ease of modifiability robustness of the program exception handling tools and effectiveness of algorithms comes into consideration Machine Efficiency n d Roget s Il The New Thesaurus Third Edition Retrieved March 29 2006 from Answers com Web site http www answers com topic efficiency efficiency on the other hand refers to how the computer performs tasks and depends on factors like the RAM operating system CPU and disk space In terms of recursion in this program while searching since the volunteers are not sorted alphabetically or numerically first into the file is the first on the file a counter has to systematically go through the file to find a particular volunteer Although this 1s great for a small volunteer organization with a limited number of volunteer as was the end user for the Voluntrix if this program were to be marketed to a large volunteering organization with thousands of volunteers searching systematically from one record to the other till the end of the file could be very time consuming This system of systemati
17. ld have implemented a linked list An ADT like the linked list would have had several nodes each one representing a volunteer In addition to a single linked list it is also possible to generate a tree structure based where each node represents a volunteer Using a binary tree searching capabilities can be made quite efficient Although these are alternate approaches to solving the problem for the problem that was initially given a direct access system of file handling is great D2 User s Manual VOLUNTRIX USER DOCUMENTATION TABLE OF CONTENTS DST SYSTEM REQUIREMEN ES 20 DIES 1S PEMUR EQUI MEIN St RE ainRniO Rs 20 DIZINSTALLA DONE ca 20 D3 3 OVERVIEW A o E E 20 EES ROW TO STARTU Pia 21 DIO USING HELP A AO A E 22 DS OV TO GREATEA NEW FILE A a 22 D 3 8 A0OW TO CREATE SAVE A RECORD cansino 23 D 3 9 HOW TOSRETRIEVE AND EDITA RECORD orarin nonea raaa anan eDane in p AEE aaiae 24 DS 10 HOW TO DELETE A RECORD cinc 27 D 3 11 HOW TO ADD PROJECTS AND HOURS TO VOLUNTEERS ooncccccoonccccnncncnnnnennnnnananennnnas 28 D 3 12 HOW TO EDIT PROJECTS AND HOURS TO VOLUNTEER Soooccccconnccncnncnnananennnnaananennnnas 30 D 3 13 HOW TO DELETE PROJECTS AND HOURS TO VOLUNTEERS coonnnccncconnnnnennnnannnnennnnas 31 D 3 14 HOW TO PRINT OUT DATA FROM THE DATABASE oonncccccooncnccnncncnnncennnnnnnnnnnnnnananennnnnnas 32 D 3 15 HOW TO COPY AND PASTE DATA FROM THE DATABASE cooccccconncnccnnncnnnnnennnnaannnennnnas 33 D3 16 CLOSING THE PROGRAM noi
18. rdings C My Pictures D 1 doc CI My Received Files 986 ppl doc 4 File Name Open Cancel Ci InterVideo Ci My Videos Ci Misc Downloads Ci My Webs C My eBooks Ci Picasa Web Exports CE My Music J Recordings J My Pictures 3 4 doc J My Received Files 986 ppl doc FileName tesi Open Cancel 3 You will return to the main window and the path of your file is located at the bottom of the window in a location bar Location CAbocument and Settings Ownenhty Documentstest D 3 8 How to Create Save a Record 1 Make sure that a new file has been created or an existing volunteer data file has been opened 2 Click on File Ctrl F and click on Add Volunteer 3 Inthe popup input dialog that shows up fill out the required information NOTE the Phone Number input has to be purely numerical Last Name Last Name First Name First Name Phone Number Phone Number 2224311 e mail Address e mail Address caniDamagmail carn Male gt Female C Male Female SUBMIT SUBMIT NEXT gt gt NEXT gt gt love Computers 4 Once the data has been filled in click the Submit button a This allows for the record to be saved into the file and if the save is successful a dialog message will appear Message Yolunteer Successfully Added to Database D 3 9 How to Retrieve and Edit a Record Editing a record can be done one of two ways Method I 1
19. scratch it 1s high recommended that the entire GUI of the program be sketched and that this design matches all the UML diagrams created If this were to be followed the program s layout is known so there is no need to worry about whether the whole thing would work at the end Another improvement to the design process would be doing the Javadocs before actually programming in order to add a certain degree of structure during the programming phase This improvement is effective in that it is a reminder to the programmer as to how to program each module algorithm In terms of improving the efficiency of the solution they key place to improve would be in regard to the searching algorithm Currently the systematic scanning of the file seems to work however in larger files with more volunteers it would be tremendously difficult to find a certain record To address this an improvement that can be made is sorting all the volunteers on the file and then creating an algorithm that can easily move through the database since the records are already sorted In addition to this further improvements that can be made to the Voluntrix include the ability to search the database using any key not just the last name In addition to the aforementioned improvements to the Voluntrix further improvements are listen in A2 5 x Alternate Approaches to Solving the Problem Rather than using a direct access system to manage volunteer information the program cou
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