Ad Portal User Manual - North Coast Media, LLC
Contents
1. Questex Media LLC Proof Waiver content reproduc on including all fonts logos text and art You matches YOU r Inse rtion Ad Color Color Profiles i understand that by falling to provide color proots Questex Media LLC wil not be responsible for the potentially poor or incorrect reproduction of the Advertisement As a result you hereby release Questex Media LLC O rd e r its subsidiaries affiliates officers agents and employees fom any and 7 all damages that result from the running of the Advertisement in any of Proof Type Proofing Options i Gi Quasiox Media LLC s publications a n ona aa a You must agree to continue or hit cance and Change proof types 5 Specify a color profile issues available issues fq A Th mh E Ara ier fa Far iror At least one issue is required in the Ad Color option pick the one that is most appropriate to your ad CMYK or Spot Use Spot on verification from the Publisher that you are running a Pantone color Additional instructions Ad instructions are not contractually binding Limit 255 characters 6 Specify a Proof Type from the list of available options If you choose not to send a proof you must st agree to the North Coast Media Waiver pop up window 7 Select the Issue s that you wish to have your ad run in Note you can specify multiple issues by selecting an additional issue from the drop down once the first issue you selec2. Ad Portal User Manual http morthcoastmedia sendmyad com Contents OOO i iy INTTOCUCTION ccc cccccccccceccccccceccucecceccucecceccuseceeecseuceseuse Create an ACCOUNL cccccccccccccccccceccccccecccccececcecececces DY SLE REUNOISTA RE File Requirements cceeeeeececceeeeeeeecceeeeaeeeeeeeeeaaaeeeees North Coast Media Portal Dashboard Sending a PIP apscraseaseticte onsetaneresangacsyocsseveasteseerniuanceens Viewing the Preflight Report ccceeeeeeensseeeeeeeeeeees Repositioning AN Ad cececccceeeeeeececeeceeeeeceeeeaaeeeeees Managing AdS ccccseeeeeccceceeeeeeececeeeeeeeeeeeeaaaeeeeeeeees Pickup an AG ccmnaaeivespenesenmenems saenenneesaeacaneeearennenareeaens Technical SUPPOSt cceceseeeeccecseeeeeeeeeeeeeeeeeeeeeeeeens Introduction Ps a eee Welcome to the North Coast Media Ad Portal The North Coast Media Ad Portal is designed for quick and efficient submission of your ad materials You will receive immediate feedback and advice for fixing problems The ad portal is web based so no FTP is required You can upload and view your ads anywhere anytime This service is free and it s easy to get started This user guide will take you through the process step by step First Time User Firefox 3 5 Safari 4 0 Google Chrome It ONLY takes 1 minute to register or Internet Explorer 8 Click Here Adobe Flash Player 10 to upload and ca trim ads Click Here if
3. B 1 image Warnings Warnings sssecteted with images in the fil Image 1 An image in the ad was found to have RGB colorspace in it This is not recommended 1 Document Warnings Warnings associated with the whole document The trim size NOTE when reviewing the error if you place your cursor over the text of the error the object in the preview will highlight A By hovering your cursor over the error message here B This area will highlight and will help you identify where the error Is 2 This Ad has warnings This in dicates that the file has warnings in the preflight report Please review the warnings on the right hand side of the window Also make sure you verify that the preview is accurate both in positioning and content If you need to reposition the ad click the Reposition but ton under Action see page 10 of this ad is incorrect fi j Fa r F j i Fi ns ad Musi 08 ied DBI YOU Gan caninus Pease See Suggested Action ae aa _ i a Reposition Ad Viewing the Preflight Report continued 4 If you are satisfied with your results you can click the Approve Ad button Once you have approved the ad the magazine will be notified that they have received an ad and the Wiii contact in the job ticket will get an e mail notification 5 If you are NOT satisified with the ad s position or content click Reject Ad If you reject the ad you will be
4. files printing with the jagged appearance of a corrupted font Remember also that all fonts used should be loaded in your font manager i e Suitcase ATM and Font Book before creating your PDF file North Coast Media Ad Portal Dashboard The Dashboard is accessed by clicking on the Dashboard link in the upper left of the navigation bar Key areas of this screen Click on the Send Files link under Actions to send a new ad to North Coast Media Alternately you can click on the Send My Ad button in the black center area of the page Click on Print Ads under the View section to process a pickup view uploaded ads and check ad status Refer to Appendix Managing an Ad for more information Ad Sizes allows you to view available publications ad sizes and related dimensions Users Groups and Company Profile links allow you to set up access for other members of your organization Click these areas to read the North Coast Media Ad Portal Frequently Asked Questions FAQs Prefer video Watch tutorials by clicking either of these links Get Help at any time by click here see Technical Support on page 15 ooo 6 amp amp Sign Out 4 oeticos EOE res T Actions BA St Frequently Asked Questions E Send Files tiaan How do make a PDF e peii G Hi Your Name How quickly will my PDF file be preflighted Welcome to North Coast Media Ad Portal get an error me
5. you already have Get Flash here a SendMyAd account JavaScript must be enabled Cookies for sendmyad com must be accepted Minimum screen resolution of 1024 x al Sign in here Username 768 O Remember me cannot access my account New Users begin with Step 1 Existing Send My Ad SMA users can review the on the following page 6 North Coast Media Ad Portal details on page 6 or jump right in at Step 2 on page 7 Creating an Account STEP 1 Creating an Account Registering for a free North Coast Media Ad Portal account is the first step To get started go to http northcoastmedia sendmyad com and complete the initial information page If you are an existing Send My Ad SMA user you can use your existing registration by clicking here If you are a new user complete the information fields to setup your account Asterisks denote required information This box MUST be checked to continue Once you ve provided all information and have agreed to the standard terms of service click the Il accept create my account button at the bottom of the form and you will automatically be logged into your account COAST MEOW al Sign Up Here Your new account will give you access to begin sending ads to North Coast Media LLC Minimum Requirements Firefox 7 0 Safari 5 0 Google Chrome or Internet Explorer 8 Adobe Flash Player 10 to upload and trim ads Get Flash here JavaScript must be enabled
6. All Publications pull down Further more you can filter even more by selecting the No Issues pull down Manage Ads continued Every ad has a Stage assigned to it This refers to where it is in the process 1 Advertiser Approval This indicates that the file has not been approved yet The publication HAS NOT been notified until the ad is approved Further action is required for these ads EEEE acre Click on the ad to view the preflight report and re reposition the ad if necessary Once you are satisfied with the positioning and the preflight warnings click the APPROVE AD BUTTON Current Stage 2 Rejected This indicates there is a problem with the ad Current Stage Either because it failed preflight or the ad needs to be reposi tioned Click on the ad to view the preflight report Rejected 3 Ad Completed This indicates that everything is done and the publication has been notified Current Stage TY Com pleted Pickup Ads It s easy to pickup an ad that was previously submitted through the North Coast Media Ad Portal and resubmit it to run in another publication To pickup your ad go to the Print Ads section un pee Test der View in the tool bar as previously discussed on Publication GPS World page 12 You can pickup any ad that is in the Com vere Materialsid GPS 00029 pleted stage be sure to confirm that your ad is in k Cranted Yesterday 7 22
7. Cookies for sendmyad com must be accepted Minimum screen resolution of 1024 x 768 if you already have a SendMyAd account with another publisher User Information Fa Nee TS a cat I ce Mecocerent CD Units Your Company Information Company Nae O company Tee CELERE pees Access ne 2 FOO oe EST E County Security Settings Securty Question E You must agree to the erm Sery ce accept create my account System Requirements est To use the North Coast Media Ad Portal you must have these minimum requirements Firefox 7 0 Safari 5 0 Google Chrome or Internet Explorer 8 Adobe Flash Player 10 to upload and trim ads available here http get adobe com flashplayer JavaScript must be enabled Cookies for sendmyad com must be accepted Minimum screen resolution of 1024 X 768 File Requirements All advertising material must be single page PDF if your ad is running as a spread you must export your file as a one page PDF file by clicking on the spread box when exporting PDFs should conform to the PDF X 1a specification However this is not always possible If you have any questions regarding acceptable file formats please contact your Production Manager directly Image Resolution Image resolution must be greater than 225 dpi and less than 25400 dpi Low resolution images may not print as sharply as intended and we cannot be held responsible for the quality of the outcome If
8. PM this stage Revised Current Stage Select the ad you would like to pickup by clicking on its thumbnail R Completed The ad will then appear in a preview screen On the right hand bar you will see six buttons choose Pick Ad Received By Publisher up Ad This ad has been completed If you need to send Once you ve selected this button follow these steps to EEk E items E TEA sal ole A complete the pickup process B w ee W 1 Choose the publication you want to send the ad to eon Download Ad S from the drop down menu Then select your size and Receipt Pickup Ad issue If you have any additional instructions please include them in the last box Then click Confirm aa Pickup NN NS Send to other Back to oe 2 Your ad will automatically be preflighted again a_ list If you approve of the ad in the preview box click Approve Ad to submit your pick up to Questex Which publication do you want this ad to go to Step 1 Choose a new publication eile Choose Publication First Ad Size Select Size 6 Ad Color Approve Ad Proof Type Proofing Options Issues Available Issues gt Additional instructions Confirm Pickup Technical Support Send My Ad is loaded with lots of video tutorials At any point during the process you can click on Get Help Here you will find links to lots of self help resources including Frequently Asked Questions FAQs t
9. he SMA Blog a link to do a Speed Test on your internet connection if you are having trouble uploading a file and lots of Quick Start Videos to help you navigate around the site There is also the link Ask a Question Here you can send an email to the Techinal support staff at SMA if you encouter a problem and can t figure out what you need to do next Actions Send Files li Make Reservation k Your Approvals View a Print Ads Campaigns m Web Ads fl Ad Sizes Manage I Publications E Issues amp Users Groups is Company Profile Customers Copyright 2012 SendMyaAd LLC gt Dashboard Ad Sizes gt FAQs Contact Us Ask A Question Report A Problem Self Help Speed Test SMA Help Manual SMA Videos SendMyAd Pro Publisher Tutorials E Inviting Your Customers Managing Customers Terms of Service sendmyadhh e Gettep re Smou J Reports i Invite Users Request An Enhancement a send powered by yad
10. ia sendmyad com with your user name and password Or if you are already logged in and viewing an ad click the Back button see bottom of page 6 On the left hand side of the screen you will see the available options Home 1 Dashboard This will take you to a screen that will show you some Dashboard options of things you can do like send an ad or a revise Actions 2 Send Files This will start the sending process of a new ad Send Files 3 Print Ads This will allow you to browse all of your ads that you have View uploaded 4 Ad sizes This is a list of available ad specifications for the Questex H Ad Sizes titles Users fx Groups 5 Users Groups Company Profile These are advanced features if you EL Company Profile want someone in your organization to modify access right to people in sh en your organization To see all your ads simply click the Print Ads option under View You will be brought to a thumbnail view of every ad that you have uploaded If you want to see a list view click the List view button View by Thumbnail or List In both views you can see information about the ads If you click on any ad it will open so you can view it In the list view you can sort any of the columns by clicking the column header All Publications No Issues By default you are going see every ad for every publication If you want you can filter the list by publi cations by selecting the
11. k A Question Cancel Trim amp Save Information 2 y 300 Move Image Tool SKIC Move Canvas Tool Toggle Center lines F4 Toggle guides M4 Lock Image 1 Scaling Can increase Dimensions x or decrease the size of Position pe 0 092 4 R your file here Scale B Line Key E Trim Safety O Bleed The red box is the safety No text should go outside this box The green box ts the trim line The blue box is the bleed D Notes BS History In the example above the ad is incorrectly positioned The outer crop marks should line up with the blue lines the blue box and the inner cropmarks should line up with the green lines the trim box All text and critical elements should be inside the red lines the safety box Look at the corners of the ad if your cropmarks are set up to North Coast Media s trim size they should line up with the green Trim box Use the arrow keys on your keyboard to nudge the ad into place You can also reduce or enlarge your file by using the scale feature Repositioning an Ad continued Once you are satisfied with how the image is positioned please click the Trim and Save button in the upper right corner This will save your positioning and will re preflight the file Once you are back in the view screen and are happy with the content and position click APPROVE AD this must be done or the magazine will not be notified that the ad file is ready Te
12. prompted to give a reason and you will have the opportunity to upload a new file or select a new ad size Reject Ad NOTE You may only revise a file twice If you are having difficulties with fixing a file or need to do multiple revisions please contact the Production Manager Repositioning an Ad E Once you see the preview of your ad after processing you may see that the file is not positioned cor rectly This could be due to the fact that the trim does not match the specification that you chose or it just needs some minor adjustments for example to move the ad so the type is in the live area To Reposition please click the Reposition Ad button the trim tool will now load A new screen will appear with tools and you will see your ad with colored boxes around it The red box is the safety of the ad The green represents trim box and blue is me the bleed and the magenta lines are centering guides these can be toggled on and off Reposition Ad Using only the Move Image tool you can now drag the image of your ad around until it centers with in the boxes properly To help you get more accurate you can use the magnify glass or the zoom slider to zoom in to a particular area of the ad Then you can use the arrow keys on the keyboard to nudge the ad into place Use the hand tool to move your canvas Also you can turn on center lines if you wish they are located under the tool bar Back Testing pdf As
13. ssage that RGB images are not accepted What does this message mean and how do fix it amp Users amp Groups ial Company Profile My trim size does not match the magazine s trim size How do fix this Send My Ad Z What are the most common reasons a file is rejected What file types can upload Why do get an error that my image resolution low Watch tutorials and learn more 4 ALWAYS use the system s Back button within the interface located in the upper left corner of the screen Using the button in your browser will back you out of the system and you will have to log in again and start the entire process over Send a PDF 1 From the Dashboard view select Send Files under Actions from the left column Step 1 of 3 Publication Sending 2 Select the publication that the ad is run Publication ning in Sada A All Publications 3 Fill out each field listed You can click the 2 next to each item to view additional in formation about what is being requested Step 2 of 3 4 Select the ad size from the list of ad specs In Ad Spec Ad Information many cases there may be separate entries for the Adverse i Bleed and Non Bleed specs Make sure to select the correct ad size that AdSize SelectSize a Aa ncaa Opie oun a CASANA D AANA Salon magazine without subrnitting color proofs tor accurate color and Ad Headline
14. sting pdf Figi beret pa Af s eer shul aie Ladies yo FELN LE tai et and Weni vou aire ph neat See Mle Haai Wiad pela P over lO Lake eee ole aii say lon i p clre Lek ee tials AET wey ancl hes venin the PRINT SOREDM key The CR WT SR bey 1 mear ie dpe night soos of your kewiand Oeseadinaor ihe type oj teu board wou have ihe Smt line ramia ch your kero inl iy su y slightly fee ni eaae gt sere shania sensi rst ether tian aine einer Fy prenra the TELM SR ON Eey witha De ia cken Hie AL oey 3 Click Sla Eich Access adhah e ik Faim a eth Pai indies click Eda end hemele Fasti amiada o then the linge appead nihe Pairi wine cl chile and oS eT tie cle Sare As Fire iW fe he sae ce ihiak rt baet T Parse Wile rice T yan o kave dra E sue ie Desk no ther 9 he Fie mine sog mpe anami or the sereen ad i ha pe the be lo TAC chet clk Save yor i nea N EAE Riedl oa awe jerr biia fue ike wD eal er pues 11 eu Wat d bapli Prei ALT PRINT SCORERS Ly lao tg kipar ile Ask A Question AE Trim amp Save 50 500 Information Zoom 70 sfa Toggle Center lines m Toggle guides Fj Lock Image m Dimensions x Position Hx Scale o H Lina Key J Trim O Safety O Bleed Notes BE History Approve Ad Manage Ads ees At any time you can see what ads have been uploaded and what stage they are in To manage ads simply log into your North Coast Media account by going to http northcoastmed
15. ted has been added to the list Step 3 of 3 8 In the Additional Instructions box you can type in any PDF Files Only additional information that the magazine might need ys H 8 Click Choose Ad Please make sure to upload only the accepted file types 9 In the Step 3 of 3 window select Browse For File E and select the file you wish to upload Click Open oidor Unload 10 Click Upload Viewing the Preflight Report Once the file is uploaded it will automatically start to preflight to the North Coast Media specifications Once the ad is finished processing you will see a preview of it You will also see the preflight report with some suggested action buttons on the right hand side There are three conditions that the ad may have Depending on these conditions there will be different suggested action buttons available 1 This Ad has Serious Errors This means that the file did not pass preflight If this happens you can not continue You must go back to your document and fix the error Once that is done then you can click the Revise Ad Button and upload the new file 3 This Ad Must be repositioned This means the trim size of the PDF does not match the specification You must repo sition it before continuing Click the Reposition button see page 10 Preflight Results All warnings 34 Color Warnings Objects with device RGE color space found This is not recommended
16. the images in your file were originally high resolution but are being flagged at a lower resolution please check your settings and ensure that your images are not being downsampled when converting to a PDF If you would like to proceed with submitting a file that contains low resolution images North Coast Media does allow you to approve the ad despite this warning if you believe the image resolution is sufficient You assume full responsibility for the print quality of the ad if you approve it Document Requirements If your file has crop marks make sure they are offset at least 18 points or 1 8 0 125 to keep them out of the bleed area of the ad Total Ink Density should not exceed 300 Document cannot have transparency Transparencies can introduce problems to your final page specifically when placing a PDF containing transparent objects into Quark Quark cannot handle transparent data and flattens it using its own embedded controls which may cause unintended results If you are using an Adobe based design program i e InDesign please remember to flatten all linked files before directly distilling a postscript or PDF file Document cannot be encrypted Font Requirements All fonts must be embedded Document cannot contain any of the following font types Artificial Outline fonts MultipleMaster fonts These fonts may not print properly Some problems encountered with these font types include type defaulting to Courier or
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