Home

1 Display the screen.

Contents

1. FAX function Item Description Compatibility SuperG3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less 33600 bps JBIG ITU T A4 R 1 chart Transmission Speed 33600 31200 28800 26400 24000 21600 19200 16800 14400 12000 9600 7200 4800 2400 bps Coding Scheme JBIG MMR MR MH Error Correction ECM Original Size Max width 8 1 2 216 mm Max length 14 356 mm Automatic Document Feed Max 75 sheets with document processor Resolution Scan 200 x 100 dpi Normal 8 dot mm x 3 85 line mm 200 x 200 dpi Fine 8 dot mm x 7 7 line mm 200 x 400 dpi Super Super Fine 8 dot mm x 15 4 line mm 400 x 400 dpi Ultra Ultra Fine 16 dot mm x 15 4 line mm Print 600 x 600 dpi Gradations 256 shades Error diffusion One Touch Key 100 keys Multi Station Transmission Max 100 destinations Substitute Memory Reception 256 sheets or more when using ITU T A4 1 Image Memory Capacity 3 5 MB standard For fax transmission and reception Report Output Send result report FAX RX result report Activity report Status page 10 5 Appendix gt Specifications Network FAX functions Hardware Description IBM PC AT compatible computer Interface 10BASE T 100BASE TX 1000BASE T Operating system Windows XP Windows Server 2003 2008 2012 Windows Vista and Windows 7 8 Transmission Resolution Ultra fine 400 x 400dpi Fine 200 x 200dpi Normal 100 x 200dp
2. A4 Long Originals Originals longer than A4 in the direction of the paper feed Folio Long Originals Originals longer than Folio in the direction of the paper feed Paper orientation is different from the received document The image is printed after being rotated 90 automatically Images longer than Folio length 330 mm are received and printed on A4 paper without dividing them Images shorter than the A4 vertical length 297 mm are received and then reduced and printed on B5 paper horizontal width 182 mm indicates print output on two sheets NOTE When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 4 7 If All Media Types is selected a paper type cannot be specified for fax printouts 10 13 Appendix gt Received FAX Sizes and Paper Priority Inch Model Received FAX Sizes and Paper Priority Inch Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Received FAX Size Statement Letter Legal Letter Long Originals Legal Long af a E Originals a Statement Legal Legal F E Letter Letter Letter ly ly ly Paper Size F Letter Long Originals Originals longer than Letter in the direction of the paper feed Legal Long Originals Originals longer than Legal in the direct
3. cccccccccecccesccecceueecueceeeeceueseeccaeesaeesseeseesuseseeeseeeses 3 13 Broadcast TransmMisSsSiON ME 3 14 Beie Beete 3 16 Logging in when User Accounting has been Enabled eens 3 16 Logging in when Job Accounting has been Enabled ccccecccceccceeceeeeeaeeeaeeeees 3 17 Fax transmission hd nee VE 3 18 QUIET MOOG eessen eege 3 19 OIG eene 3 19 OFIGINGIOMIGTIVAUON spcccdtecie secede atcedadadactetesentecusoedtentendscdedoseuetegsceuesessacendocaMedastiworeanteecdadeeises 3 19 DUDIC EE 3 19 FAA NISC SOIIUOMN ees een 3 20 DONY eege 3 20 MUNGUIA VAS eege 3 20 SOT IOUS CAM een 3 20 FAX Direct Transmission EE 3 21 Cancelling Direct Transmission cccceccceecce seca eee eeseeceueceueeseeeseeseeesaeessueeseeeaes 3 21 RIDA SCG EE 3 22 FAX Delayed Transmission EE 3 23 Cancelling and Sending Delayed Transmissions Oueued 3 24 Standby TRANSMISSION E 3 25 NUON TUNE e 3 26 ODES Le le 3 27 PENT nt EE 3 27 FAATA RODO E 3 27 lee Un Ee 3 28 MSI ed 3 30 Receiving Re E aa oD FAX Automatic Receptor E 4 2 FRECCDUOM dEr ele WEE 4 2 Checking and Changing the Reception Method 4 2 FIOW OF SOCCDUOM EE 4 3 Canceling reception Disconnection Of COMMUNICATION cceeccseeeeeeeeeeeeeeeeeeneees 4 3 Man al TRO CCDUOM eessen EES 4 4 FROM OE OCC OMA WEE 4 4 Fax reception FUNCUOINS EE 4 5 Fax reception SCUINGS dovccccstesescesrncaesnstesidebiseetndaedbncteeeeedangatadaticesenpenedeaceiendedaceenges
4. Displayed when the user login administration is enabled Deleting 1 Press Menu V and then Delete 2 Press the box that you want to delete 3 Press Yes in confirmation screen The box is deleted Using Convenient Fax Functions gt Sub Address Box Function Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box use the following operation 1 Press Sub Address Box on the Home screen 2 Selecting the Originals 1 Select the box containing the document you want to print NOTE When the password is set to a Sub Address Box you need to enter the password in the following situations If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges 2 Select the document you want to print 3 Press Print 3 Print 1 It is possible to change the print settings Description Delete afterPrint The original is deleted after printing refer to Deleting Originals after Printing from a Sub Address Box on page 5 13 File Name Entry Adds a file name Job Finish Notice Sends E mail notice when a job is complete Priority Override Suspends the current job and gives a new job top priority Quiet Mode Lower print and scan speed for quiet processing For each of the functions refer to the machine s Operation Guide N 2 Press the Start key Print
5. NOTE Plug and Play is disabled on this device when in Sleep Wake the device from Sleep before continuing 1 Insert the Product Library disc NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel lf the autorun screen is displayed click Run Setup exe If the user account management window appears click Yes Allow 2 Display the screen Notice By using or installing the device drivers and software included in this sof package you agree to become bound by the and conditions of H 24 a agreement Click View License Agreement and read the License Agreement Click Accept 3 Select FAX Driver Install devices and utilities Move the items to the Products to Install list A Neviree Products to Install 0 items d ultiple devices an rintin ilities Ges mee toy 10 180 81 3 e e 1 SS Ss sel 3 H 5 utilities Language English X 2013 KYOCERA Documenm it Solutions Inc 1 Select Custom Install 2 Select the print system to be installed 3 Click 6 4 sending Faxes from PC gt Setup geg Install Install devices and utilities Products to Install N Quickly add a device and its drivers Move the items to the P
6. U03000 During polling reception a fax could not be received because no originals were set in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box contained no data Check with the other party U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission restrictions were found set by the other party during polling reception Communication was interrupted because the password was incorrect 2 The other party s machine is an our brand model and transmission restrictions were found set by the other party during sub address bulletin board reception Communication was interrupted because the password was incorrect U03400 Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine Check with the other party U03500 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box was not registered on the other party s machine Check with the recipient U03600 The other party s machine is an our brand model and sub address bulletin board reception was interrupted because the specified sub address password was incor
7. 1 Press Functions v FAX Polling RX and then On 5 21 Using Convenient Fax Functions gt Polling Communication 3 Specifying destination For details refer to Methods For Entering the Destination on page 3 8 4 Press the Start key Start The operations for reception begin NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine Using Polling Reception with Sub Addresses For polling reception enter the sub address on this machine sub address and sub address password set at the sending machine This communication is still possible when the other party is using a third party machine provided it is equipped with the same type of sub address communication function Q IMPORTANT Check the sub address set by the sender beforehand 1 Press FAX on the Home screen Home o gt 2 Turn on polling reception To turn on polling reception refer to Polling Reception on page 5 21 N 3 Select the destination and entering the sub address For the procedure for setting a sub address refer to Sub Address Transmission on page 5 16 X For the procedure for selecting a destination refer to Methods For Entering the Destination on page 3 8 ws NOTE You can select destinations using a combination of numeric keys
8. 3 To enter another destination press Menu and then Next Destination When all destinations have been entered press OK ee NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine 3 29 sending Faxes gt Using favorites Using favorites A destination transmission time and other transmission settings can be registered as a favorites After a favorites has been registered it can be opened by simply selecting it from the Favorites screen By registering using the wizard format you can check each setting when transmitting For the procedure for registering a favorites refer to the machine s Operation Guide N d Press Favorites on the Home screen 2 Select a favorite Select the function 10 10 ID Card Copy Paper Saving Copy Scan to PC Address Entry Scan to PC Scan to E mail Scan to E mail Address Book Address Entry Address Book Menu Application When using the wizard mode 1 1 1 The registered screens are displayed in order Make the desired settings and press Next When all the settings are complete the confirmation screen is displayed NOTE To edit the settings press lt Back and make changes as desired 2 Place the originals and press Start When using the
9. 5 Turn on encrypted transmission 1 Press Detail Settings Encrypted Transmission Encryption and then On 2 Press Encryption Key No 3 Select the encryption key number that you used to register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to Registering an Encryption Key on page 5 26 6 Select the encryption box If you need to select an encryption box set the box 1 Press Encryption Box and then On 2 Press Encryption Box No and enter the box number 0000 to 9999 with the numeric keys 3 Press OK 5 28 Using Convenient Fax Functions gt Encryption 7 Finish the encrypted transmission settings 1 Press OK 2 Press OK 3 Press OK 8 Send Start 1 Press the Start key The transmission will start Start NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 7 12 5 29 Using Convenient Fax Functions gt Encryption Setting the Encrypted Reception To conduct encryption communication operating the receiving system follow the steps below 1 Register the encryption key ahead of time Register the encryption key that you decided upon with the sender For the procedure for registering an encryption key refer to Registering an Encryption Key on page
10. NOTE For the procedure for entering a number refer to Registering Permit ID No on page 8 17 3 Press OK 4 Press Yes in confirmation screen Deleting 1 Select Permit ID No you want to delete and press Delete the trash can icon System Menu Counter 10 10 Desk 1 1 1 os 2 Press Yes in confirmation screen Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book To change the sending restriction follow the steps below 4 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX TX RX Restriction and then TX Restriction 2 Configure the function To not use the sending restriction press Off To restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book Fax Settings gt Transmission Restriction Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No and Permit ID No and senders registered in your Address Book This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Numb
11. The sender s Local FAX Number is not registered The sender s Local Fax Number matches a Reject FAX No registered on the machine If there are no Reject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not regis tered 8 12 Fax Settings gt Transmission Restriction Registering Permit FAX No us NOTE Up to 25 Permit FAX numbers can be registered 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX TX RX Restriction and then Permit No List 2 Add a permit fax number 1 Press System Menu Counter N IS 6764 GH 1 l ke 2 Use the numeric keys to enter Permit FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor 3 Press OK 3 To register another permit fax number repeat Steps 2 1 to 2 3 8 13 Fax Settings gt Transmission Restriction Changing and Deleting Permit FAX No 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX TX RX Restriction and then Permit No List 2 Change Delete Changing 1 Press for Permit FAX No you want to chang
12. to Entry Check for New Dest in the Operation Guide for the machine 5 17 Using Convenient Fax Functions gt Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine This allows the receiving machine to tailor the reception of originals to its own circumstances This machine supports both polling transmission and polling reception Q IMPORTANT Because the receiving machine dials the sending machine in polling communication call charges are normally borne by the recipient Polling Transmission Originals to be used in polling transmissions should be stored in a Polling box When a polling request is received from the destination the stored originals are sent automatically Once originals intended for polling transmission have been sent to the destination they are automatically deleted However if you set Delete Transmitted File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to Deleting Originals After Polling Transmission on page 5 18 NOTE You can store up to 10 originals for polling transmission You can also add to or overwrite originals up until a polling request arrives from the destination Refer to Overwrite Setting on page 5 18 Deleting Originals After Polling
13. Cannot perform encrypted Are the registrations correct both Double check the registrations both at 5 25 communication at sender and recipient sender and recipient Cannot use the remote Is a pulse line used Some phones may transmit tone signals switching function using buttons Refer to the operation manual of your phone set Is the remote switching number Check the registration Default 55 8 9 correct No print output after reception IS memory forwarding activated Check the forwarding destination 5 2 Cannot receive document Is the modular cord connected Connect the modular cord correctly correctly ls Communication error Remedy the cause of error and ask the 9 5 displayed sender to retry Is RX reception restriction Cancel the RX restriction 8 11 activated Cannot perform memory Is free space available in the Receive after the memory has free space reception memory or create free space in the memory Cannot perform sub address Is the recipient fax machine Sub address transmission cannot be transmission equipped with a sub address performed unless the recipient fax transmission feature machine hasa similar sub address transmission feature Is the entered sub address or If your entry is correct check with the 5 16 sub address password identical recipient This machine does not use a to the sub address or sub sub address password for reception address password registered in the recipient fax machine
14. Description Set the paper size to load in Cassette 1 and optional paper feeders Cassette 2 to 5 Q IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception Inch models Letter Legal Statement Metric models A4 B5 A5 Folio Media Type Set the media type to load in Cassette 1 and optional paper feeders Cassette 2 to 5 Value Plain Rough Recycled Preprinted Bond Color Prepunched Letterhead Envelope High Quality or Custom 1 8 Cannot be used to print received faxes For cassettes 2 to 5 only Multi Purpose Tray Description Paper Size Set the paper size for multi purpose tray Q IMPORTANT Specify the paper size as follows for the multi purpose tray that you want to use for fax reception Inch models Letter Legal Statement Metric models A4 B5 A5 Folio Media Type Set the media type for multi purpose tray Value Values Plain Rough Transparency Vellum Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick High Quality Custom 1 8 Cannot be used to print received faxes Common Settings Configures overall machine operation Sound Buzzer Description Set options for buzzer sound during the machine operations Job Finish Emit a sound when a print job is normally completed Value Off On FAX Reception Only FAX Speaker Volume Adjust the volu
15. Se Ss uae 001 123456 002 None 003 None iB 004 None 005 None 006 None 007 None 008 None 009 None 010 None 011 None 012 None mmer f S 3 15 Sending Faxes gt Login Logout Login Logout Logging in when User Accounting has been Enabled When user accounting has been enabled you need to enter a User ID and Password to use the machine Normal login Simple Login 1 2 Enter the login user name and login password to login 1 If this screen is displayed during operations press Keyboard to enter the login user name Enter login user name and password 10 10 Login to 2 Local Login User Name l Keyboard Login Password Keyboard Login e Refer to Character Entry Method on page 10 2 for details on entering characters 2 Press Password to enter the login password and press OK NOTE If Network Authentication is selected as the user authentication method either Local or Network can be selected as the authentication destination Press Login Select the user to login 10 10 If this screen is displayed during operations select a user and log in NOTE lf a user password is required an input screen will be displayed Refer to Simple Login on the machine s Operation Guide 3 16 Sending Faxes gt Login Logout Logout Authentication Logout To logout from the machine press the Authentication Logout key to return to the login user name login
16. Set number of times to let phone ring before taking over from the answering machine FAX TEL Switch Set number of times to let phone ring before switching the FAX and the phone 5 Redial NOTE Retry Times Set the number of redials The settings can be changed in the system menu Refer to Default fax settings on page 8 2 or the Operation Guide for the machine Before Using the Fax Machine gt Quick Setup Wizard Fax Setup Fax setup procedure 1 Display the screen System Menu 10 10 Counter e gt 2 E Quick Setup Wizard Q Language 1 1 5 b Report E Counter V Wo al 2 Select a function System Menu Counter 10 10 FAX Setup Paper Setup Energy Saver Setup Network Setup 3 Configure the function 10 10 1 Dialing RX Mode 2 Local FAX Info Starting Setup 3 Sound 4 Rings This wizard will help you set 5 Redial the basic settings to use the fax End ai Start the wizard Follow the instructions on the screen to configure settings End Exits the wizard lt lt Previous Returns to the previous item Skip gt gt Advances to the next item without setting the current item Next gt Advances to the next screen lt Back Returns to the previous screen 2 8 Before Using the Fax Machine gt Setting Date and Time Setting Date and Time Set the local date and time at the place of installation When you s
17. TIFF or XPS NOTE If you have selected PDF for file format PDF Encryption functions are available For details refer to the machine s Operation Guide File Separation When sending by e mail transmission folder SMB transmission or folder FTP transmission specify whether File Separation is performed 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX v Forward Settings v and then File Separation 2 Configure the function 1 Select Each Page or Off To create one file per page select Each Page 5 5 Using Convenient Fax Functions gt Forward Settings E mail Subject Add Info Setting Specify whether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sender 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX Vv Forward Settings V and then E mail Subject Add Info 2 Configure the function 1 Select Sender Name Sender FAX No or Off FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data NOTE To use FTP encryption set SSL to On in the Secure Protocol settings For details refer to the Operation Guide for the machine 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press vV FAX V Forward Settings
18. Using a Connected Telephone A 5 31 FAX TEL Auto Switch Reception secs ccnsincemcresiseesiciietindiasisncuteisasite wiieadlansiouinocdlndt sumed suulbaadeewsbdsedaetbicinadnddeniendcuet 5 31 FAX Answering Machine Auto Switch Reception 5 33 DRD Reception Available for inch versions only cccccsecceeeseeeeeeeeeeseeeeeseeseeseeeeesaeeeeeneeeeeaeeeeeseeeeeeas 5 35 DYNAN INANE UR e onan ciate ees E E ee mate geceme creates estos ou E tea tenc usnuntaneev antes sane E 5 37 Manual TSG ON sesrisironiaionnne ii iE i A Seia aiana Eaa E EEEE e E a a E EE 5 38 Remot SWITCH FUNCUON EE 5 40 Using Convenient Fax Functions gt Forward Settings Forward Settings When you have received a fax you can forward the received image to other fax machines or computers or set printing Type of Forwarding Destination Only one forwarding destination can be specified When forwarding is set to On all received documents will be forwarded to the specified destination You can forward the document to other fax machines or for e mail transmission or folder SMB or FTP transmission Setting Forwarding Use the procedure below to set forwarding 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX v Forward Settings and then Forwarding 2 Configure the function 1 To set Forwarding select On NOTE When not using Forwarding select off Registering Forwarding Desti
19. V and then FTP Encrypted TX 2 Configure the function 1 Select On or Off Print Setting You can set whether the machine should print received originals when forwarding them 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX Vv Forward Settings V and then Print 5 6 Using Convenient Fax Functions gt Forward Settings 2 Configure the function 1 Select On or Off File Name Registration You can set the file name to be created when forwarding You can append information such as the date time and the job number or fax number 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press V FAX v Forward Settings V and then File Name 2 Configure the function 1 Enter the file name NOTE For details on character entry refer to Character Entry Method on page 10 2 Please note that when you have not add any additional information file names become the same and therefore old files are overwritten when received originals are forwarded with folder SMB transmission and folder FTP transmission 2 Press Next gt 3 Set additional information If you do not want to add information to the document name select None and set None or FAX No for sender name information addition To add document information select Date and Time Job No Job No amp Date
20. stored in the address book is shown If Name and Destination is selected both the name destination name and destination FAX No are shown When the destination was directly entered only the destination FAX No is shown NOTE This is not displayed if E mail Folder and Fax are both set to Off in Send Result Reports 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press Report Result Report Setting Send Result Report and then Recipient Format 2 Configure the function 1 Press Name or Destination or Name and Destination 7 5 Managing Jobs gt Printing Administrative Reports Result Report Setting FAX RX Result Reports Each time you receive a fax you can print a report to confirm whether the fax was received successfully NOTE Fax receipt can also be notified by e mail instead of checking the receipt result report Refer to Reporting FAX Receipt Result by E mail on page 7 10 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press Report Result Report Setting RX Result Report and then FAX 2 Configure the function 1 Press Off not to print On to print or Error and Forward Only FAX RX Result Report 7 6 Managing Jobs gt Activity Report Outgoing FAX Report and Incoming FAX Report Activity Report Outgoing FAX Report and Incoming FAX Report Activity reports are r
21. 50 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the machine s Operation Guide Displaying Job Log Screen 1 Display the screen 1 Press the Status Job Cancel key Status Job Cancel 2 Press vV and then FAX Job Log 3 Press Outgoing FAX Log or Incoming FAX Log 2 Check 1 Press for the job in the list that you want to check A screen showing details will appear Status Job Cancel 10 10 Status Job Cancel 10 10 0015 ER Kee Destination 11 0014 123456 ow Canceled ed Date pe aam 1 3 1 3 0013 Broadcast 2 wav Canceled Time E vom Canceled GA VY Number of Pages 4 2 Press Close to exit 0012 Broadcast 2 1 3 Managing Jobs gt Printing Administrative Reports Result Report Setting Printing Administrative Reports Result Report Setting You can print various administrative reports to check the results of fax transmission or the status of the functional setup Send Result Reports Each time you send a fax you can print a report to confirm whether the fax was sent successfully You can also print the transmitted image in the send result report 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press Report Result Report Setting Send Result Report and then FAX 2 Configure the function 1 Press Off not to print On t
22. the same line and you can still designate a different fax number for each of them As each number is given a different ring pattern the machine is able to differentiate between incoming calls If one of these numbers is designated for the machine and a desired ring pattern is designated for that number in advance fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Flow of reception lf the other party has dialed If the other party has dialed your fax number your telephone number v N Telephone company v NZ The fax machine will ring using The fax machine will ring using the predetermined ring pattern the predetermined ring pattern for a fax and fax reception will for a telephone call start automatically Conversation is possible with The fax will handle the call the other party if you answer using the Automatic FAX the telephone that is connected Reception mode to this fax machine Preparation Refer to Reception Mode on page 8 9 to select Auto DRD 1 The telephone rings Wh
23. 10 Appendix gt Menu Map FAX page 8 7 TX RX Common page 8 7 Encryption Key Registration page 5 25 FAX Remote Diagnosis page 8 7 Transmission page 8 7 Local FAX Name page 8 7 Local FAX ID page 8 7 Local FAX Number page 8 7 TTI page 8 7 Dialing Mode Inch version only page 8 7 Retry Times page 8 7 ECM TX page 8 7 TX Start Speed page 8 7 Reception page 8 9 Media Type page 8 9 Reception Date Time page 8 9 Duplex Printing page 8 9 2 in 1 Print page 8 9 Batch Print page 8 9 Rings Normal page 8 9 Rings Answering Machine page 8 9 Rings FAX TEL page 8 9 Reception Mode page 8 9 Remote SW Dial page 8 9 Encrypted Reception page 5 25 ECM RX page 8 9 RX Start Speed page 8 9 TX RX Restriction page 8 11 Forward Settings page 5 2 New Destination Entry FAX page 8 10 Application refer to the machine s Operation Guide Internet refer to the machine s Operation Guide Address Book One Touch Address Book page 3 10 One Touch Key page 3 12 Address Book Defaults Sort Print List page 2 19 User Login Job Accounting refer to the machine s Operation Guide Printer refer to the machine s Operation Guide System Network refer to the machine s Operation Guide 10 11 Appendi
24. 10 am emm E Dest 0 i On Hook Chain Direct Size Recall cb Add Dest e Kl IK H an WG Address Book Ext Address Book One Touch Key TE ee NOTE Pressing the number with the numeric keys changes the screen to the fax number entry screen 2 Enter the fax number of the receiving system using the numeric keys On Hook Sub Address Detail Settings D oeren 0060 rause opace Backspace 7 8 9 9O al Up to 64 digits can be entered as the fax number of the receiving system Description Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number It is possible to enter half width spaces in the entry of the destination number This is useful when checking if the destination number has been entered correctly lt gt Moves the cursor Backspace To correct the fax number press Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the number entirely press the Clear key on the operation panel sending Faxes gt Methods For Entering the Destination 3 Select transmission settings 1 It is possible to change the transmission settings by pressing On Hook Sub Address or Detail Settings Description On Hook Press On H
25. 10 10 0123456 ee NOTE To cancel the operation press Line Off 5 Press the Start key Start When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins 3 22 sending Faxes gt FAX Delayed Transmission FAX Delayed Transmission Set a send time You can use delayed transmission together with the broadcast transmission function etc Description Does not use the delayed transmission Uses the delayed transmission Start Time Set the time from between 00 00 and 23 59 in one minute increments Q IMPORTANT If the current time displayed on the touch panel is not correct you cannot send originals correctly at the preset time In this case adjust the time For details refer to Setting Date and Time on page 2 9 NOTE You cannot select direct transmission You can set up to 30 destinations for delayed transmission When two or more delayed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel a delayed transmission any time before the specified transmission time You can also send a delayed transmission before the specified time Refer to Cancelling
26. 3 25 sending Faxes gt Interrupt Send Interrupt Send During communication when you scan originals by selecting direct transmission you can use interrupt send Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled the machine will first send originals for which interrupt send has been set NOTE When the total number of standby transmissions and delayed transmissions has already reached 35 you cannot use interrupt send 1 Press FAX on the Home screen Home o gt Ea 2 Load the originals to be sent using Interrupt Send 3 Press Direct 10 10 Dest A Recall Add Dest N DGS Address Book Ext Address Book One Touch Key 8 TS EH Functions vv Favorites For operation of direct transmission refer to FAX Direct Transmission on page 3 21 N 4 Set the destination and press the Start key The originals are left in queue and the transmission will start when transmission becomes possible Start NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 7 12 To cancel transmission while waiting for interrupt send press the Stop key on the operation panel or Cancel on the touch panel For details refer to Cancelling Direct Transmission on page 3 21 When the interrupt send is completed t
27. ANO1ROO AN forP e DEO8ROO National AN for D e ANO2RO1 AN for CH and N e DEO9ROO National AN for D e ANO5RO1 AN forD E GR PandN e DE12R00 National AN for D e ANOGRO0O AN for D GR and P e DE14R00 National AN for D e ANO 7RO1 AN for D E P and N e ES0O1R01 National AN for E e AN OOROU AN for D e GRO1ROO National AN for GR 1 4 Legal and Safety Information gt Notice e AN 10RO0 e AN 11R00 e AN 12R00 e AN 16R00 e DE 03R00 e DE 04R00 AN for D AN for P AN for E General Advisory Note e National AN for D National AN for D Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks PSTN in the following countries E Austria EBelgium EBulgaria m Cyprus mCzech Denmark MEstonia B Finland mFrance m Germany mGreece Hungary Mlceland Mlreland Bltaly BLatvia Trademark Information e Microsoft Windows Windows XP Windows Server 2003 Windows Vista Windows Server 2008 Windows 7 Windows Server 2012 Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U S A and or other countries GR 03R00 GR 04RO00 NO 01R00 NO 02R00 P O03RO0 P O8ROO National AN for GR National AN for GR National AN for N National AN for N National AN for P National AN for P MLiechtenstein M Slovakia MLithuania Slovenia Luxembourg E Spain mg Malta mSweden Norway Switz
28. Cannot send fax Is the modular cord connected Connect the modular cord correctly correctly Is Permitted FAX No or Check Permitted FAX No and Permitted Permitted ID No registered ID No correctly Has a communication error Check error codes in the TX RX Result occurred Report and Activity Report If the error code starts with U or E perform the corresponding procedure Is the destination FAX line busy Send again Does the destination FAX Send again machine respond Is there an error other than Contact your Service Representative above Troubleshooting gt Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine press the Power switch You cannot automatically receive a fax when the power switch is turned off Make sure that the Processing indicator and the Memory indicator are off before turning off the power switch Such Enter aa D z e KS Processing Memory Attention Check that the indicators are off NOTE When the Processing indicator or Memory indicator is lit up the machine is operating Turning off the main power switch while the machine is operating may cause it to malfunction 9 3 Troubleshooting gt Messages Messages When an error occurs the display may show one of the messages listed below These will help you identify and correct the problem NOTE When a transmission error oc
29. FAX List No You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations Refer to Printing Address List on page 2 19 Outgoing FAX Report The latest 50 sent fax data are printed as a report Incoming FAX Report Admin Report Settings The latest 50 received fax data are printed as a report Description Outgoing FAX Report An activity report is printed out automatically after every 50 faxes sent O Refer to Activity Report Outgoing FAX Report and Incoming FAX Report on page 7 7 A N Incoming FAX Report Result Report Setting Send Result Report An activity report is printed out automatically after every 50 faxes received Refer to Activity Report Outgoing FAX Report and Incoming FAX Report on page 7 7 Description Each time you send a fax you can print a report to confirm whether the fax was sent successfully Refer to Send Result Reports on page 7 4 RX Result Report When a fax is received you can be notified by receipt result report or e mail Refer to FAX RX Result Reports on page 7 6 Job Finish Notice Setting Attaches sent images to job finish notices Value Do Not Attach Image Attach Image Fax Settings gt Default fax settings Cassette MP Tray Settings Select paper size and media type for Cassette 1 to 5 Cassette1 to 5 Paper Size
30. For registration to the Address Book refer to Adding a Destination Address Book on page 2 12 X For registration to One touch keys refer to Adding a Destination on One Touch Key on page 2 20 As an example when using 212 as the chain number 1 Select the chain dial number 1 To use a one touch key select the destination in which 212 is registered NOTE To use the Address Book select the destination in which 212 is registered as explained in Choosing from the Address Book on page 3 10 To enter using the numeric keys press Add Dest enter 212 and press OK 2 Press Chain Ready to send amp 10 10 Dest 1 F212 212 Ga sbb Add Dest Sey Address Book Ext Address Book One Touch Key 3 Enter the fax number to be added to the chain number Select fax number from the Address Book 1 Press Address Book Multiple destinations can be selected 2 When OK is pressed 212 is automatically added to all destinations For the procedure for selecting a destination in the address book refer to Choosing from the Address Book on page 3 10 Select fax number from One touch key 1 Press One Touch Multiple destinations can be selected 2 When OK is pressed 212 is automatically added to all destinations Use the numeric keys to enter a fax number 1 Press Address Entry 3 28 sending Faxes gt Using chain dial 2 212 is already entered so continue by entering the fax number
31. Function on page 5 40 6 Replace the handset When reception starts return the handset to its original position 5 39 Using Convenient Fax Functions gt Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set This function is convenient for using this machine and a telephone set commercially available product in combination installed at places distant from each other NOTE In order to use remote switch it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For details contact our agent or the store where you purchased this machine The remote switch dial is set to 55 at the factory The remote switch dial number can be changed Refer to Reception on page 8 9 Using the Remote Switch Dial To start fax reception by operation from the connected telephone set use the following operation 1 The connected telephone set makes a ringing tone Lift the handset of the telephone NOTE You can change the number of times the ringing tone rings Refer to Reception on page 8 9 2 Press the remote switch dial number 2 digits When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the
32. Is free space available in the Check with the recipient memory of the recipient fax machine Cannot perform memory Is memory forwarding set to Check the memory forwarding setting 5 2 forwarding On Cannot perform memory Is the recipient fax machine Sub address transmission cannot be forwarding using a sub equipped with a sub address performed unless the recipient fax address transmission feature machine has a similar sub address transmission feature Is the entered sub address If your entry is correct check with the 5 2 identical to the sub address recipient This machine does not use a registered in the recipient fax sub address password for reception machine Troubleshooting gt Troubleshooting Symptom Checkpoint Corrective Action Reference Page Cannot output from a Sub Is the box password been set Enter the correct box password Address Box Cannot use polling reception Is polling transmission being Check with the recipient used correctly on the sending machine Cannot use sub address Does the other party s fax If the other party s fax machine does not bulletin board communication machine have the same sort of have the same sort of sub address sub address bulletin board bulletin board communication function it communication function cannot receive faxes via a sub address bulletin board Check with the recipient Is the entered sub address or If your entry is correct check with the s
33. Monitor Volume 2 7 FAX Speaker Volume 2 7 Job Finish 2 7 Specifications 10 5 Speed Dial key Select Destination 3 13 Standby Transmission 3 25 Sub Address Box Function 5 9 Checking 5 13 Deleting Originals after Printing from a Sub Address Box 5 13 Deleting Originals from a Sub Address Box 5 14 How to Change 5 11 How to Delete 5 11 How to Register 5 10 Printing Originals from Sub Address Box 5 12 Sub Address Box List 5 15 Sub Address Bulletin Board Reception 5 21 Sub Address Communication 5 9 Sub Address 5 9 Sub Address Password 5 9 Sub Address Transmission 5 16 Index 2 T Telephone Line 2 7 8 8 Time 2 9 Touch Panel 2 5 Transmission Restriction 8 11 Communication Establishing Requirements 8 11 Permit FAX No 8 13 Permit ID No 8 17 Prerequisites 8 11 Reception Rejection Requirements 8 12 Reception Restriction Setting 8 19 Reject FAX No 8 15 send Restriction Setting 8 18 Unknown Number Reception 8 19 Troubleshooting 9 8 TX Start Speed 8 8 U Unusable Time 8 20 User Accounting 8 22 Contents 8 22 Login 3 16 Using favorites 3 30 Index 3 QUALITY CERTIFICATE This machine has passed all quality controls and final inspection First edition 2014 1 2P6GEEN500 TA Triumph Adler GmbH Ohechaussee 235 22848 Norderstedt Germany
34. Sub Address BOX cccccccccccceccceeceeeceeeeseceseeeeeeeeseeeseeeseeeeseeeseeeseeeseees 5 10 Changing Deleting Sub Address BOX cece cecccsececeeeceeeeseeeeeeeseeeeeeeeseeeseeesaeesseeeaes 5 11 Printing Originals from a Sub Address BOX ccccccecccsececeeceeeeeeeeeeeeeseeeeaeeeaeeeseeess 5 12 CHOC MING NR E 5 13 Deleting Originals after Printing from a Sub Address BOX ccccccceeeceeeeeeee seen 5 13 Deleting Originals from a Sub Address BOX cccccceecceeeceeeeeeeeeeeesaeeeaeeeaeeeseeseeees 5 14 Printing a Sub Address Box List ccccccccceeecececeeeceneceeeceeeceeceeceeeseeeeeaeeseeesanees 5 15 Sub Address ln e NEE 5 16 Poling Communica WEE 5 18 Seil viele we M 5 18 Seil Weier e OM EE 5 21 Printing from a Poling BOX seccsatetedeandscewscsdadsnvesesnsdesteenadlbadenshsdetesveasacsasGandadeardbceenseces 5 23 CROC ING DEIS EE 5 24 Deleting Originals in a Polling BOX cccccceccceeceseeeee sees eeeeesseeeeseeeseeeseeeeeeeseeeseeess 5 24 EYDI HE 5 25 Registering an Encryption Key ccccccscccssecescecseeceeeceueccuecseeeeeeeeueeseeeeasesaueesaeens 5 26 Changing and Deleting Registration Contents of Encryption key 5 27 Using the Encrypted Transmission ccccccseccceecceeeeeeeeseeeseeeseeeeeeesseeeaeeeaeeeseeesaeees 5 28 Setting the Encrypted Reception cccccccccseccceeeceecceeeeceeecueecaueceueesueesaeessuessueeeas 5 30 Using a Connected Telephon
35. and Accounting User The fixing unit is extremely hot Take sufficient care when working in this area as Login Job Accounting there is a danger of getting burned P 10 Troubleshooting Du Appendix Refer to Click the underlined text to jump to the corresponding page Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the XXX related points NOTE The items that appear in Adobe Reader vary depending on how it is used If the Table of Contents or tools do not appear refer to Adobe Reader Help Certain items are indicated in this guide by the conventions described below Convention Description Example Bold Indicates keys on the operation panel and buttons on Press the Start key your computer screen Click the OK button Regular Indicates keys on the touch panel Press OK Regular Indicates a message or setting displayed on the touch Ready to copy appears panel or computer screen You can select from the Print size menu vi Conventions used in procedures for operating the machine In this Operation Guide continuous operation of the keys on the touch panel is as follows Actual procedure Procedure indicated in this guide Press the System Menu key Press the System Menu key v Common Settings and Li then Sound Press V Vv Press Common Setti
36. and time and Dest Q equipment as well as necessary number of destinations operation messages On Hook Chain Direct Sasa i Gay Ge Add Dest Enters destinations A Address Book Book Ext Address Book One Touch KE Configures fu nction settings Shortcut 1 Shortcut 2 vv Favorites sam 7 KL f Displays shortcuts Ready to send Displays the status of the equipment as well as necessary operation messages Displays available functions and Wie Orientation Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen settings Top CE on Top SS Duplex 1 SSES Add edit Registers functions as shortcuts Shortcut Enter key and Quick No Search key This section explains how to use the Enter key and Quick No Search key on the operation panel Using the Enter key The Enter key has the same function as the key with the Enter mark 1 such as the OK key and the Close Hour Minute Second 10 10 16 Using the Quick No Search key EZ The Quick No Search key is used when using the numeric keys to directly enter the number for example when specifying the destination for the transmission using a speed dial number For more information on speed dialing refer to Using the Speed Dial key on page 3 13 WEEN 10 10 Quick No 001 100 Search ai Before Using the Fax Machine gt Quick Setup Wiza
37. completed the changes press Save Editing a Group 1 Change Address Number and Name Refer to Adding a Group on page 2 15 for the details 2 Press Member 3 To delete any destination from the group select the destination and press Delete the trash can icon Press Yes in confirmation screen 10 10 ek 0 IS Sales department 1 0123456 Support department 0234567 vam 1 1 4 To add the destination press Select the members to be added to add them Ue lie Sales department 1 0123456 Support department 0234567 L K gt 5 After you have completed the change of members press End 6 After you have completed the changes press Save 7 Press Yes in confirmation screen Deleting a Contact or Group 1 Display the screen 1 Press FAX on the Home screen 2 Press Address Book Menu V and then Delete 2 18 Before Using the Fax Machine gt Registering Destinations in the Address Book 2 To delete 1 Select the destination contacts or group to delete Address Book All Iva 019 H Sales department 1 002 H Support department 001 SYSTEM DEP 003 ini Sales department 1 Member 2 Cancel Delete 2 Press Yes in confirmation screen Printing Address List You can print the list of destinations registered in the Address Book You can sort the list in the order of index or address numbers of the destinations 1 Display t
38. gt page 4 7 Connection to PBX Private Branch Exchange Europe only PBX Setting Europe only gt page 2 11 Forward received faxes to another fax machine or a computer Forward Settings page 5 2 Store received faxes in the machine without printing them Sub Address Box Function gt page 5 9 Initiate reception of a fax by controlling the receiving machine Polling Communication F page 5 18 Encrypt an original to send it safely Encryption page 5 25 Receiving Faxes gt Fax reception settings Fax reception settings Duplex Printing When received multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data Print on both sides Do not print on both sides For more information about configuring settings refer to Default fax settings on page 8 2 N 2 in 1 Print When you receive a multi page Statement or A5 size original this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper If you specify 2 in 1 reception and duplex printing at the same time 2 in 1 reception is disabled On Print 2 in 1 Off Do not print 2 in 1 For more information about configuring settings refer to Default fax settings on page 8 2 Batch Print When a multi page fax is received the pages are printed in a batch after all pages are received On Print as a batch after all pages are received Off P
39. informing the other other party automatically FAX party that the user is absent Automatic Reception The answering machine records a message from the other party v When the other party starts sending originals the machine receives the originals being sent Preparation Refer to Reception Mode on page 8 9 to select Auto TAD 5 33 Using Convenient Fax Functions gt Using a Connected Telephone 1 The telephone rings The connected telephone set makes ringing tone the set number of times NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Refer to Manual Reception on page 5 38 2 The answering machine responds When the call is from a telephone but the user is absent The answering machine plays a response message and starts recording the other party s message NOTE When silence continues for at least 30 seconds during recording the machine switches to fax reception When the call is from a fax The machine starts receiving fax originals 5 34 Using Convenient Fax Functions gt Using a Connected Telephone DRD Reception Available for inch versions only This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies With this service you can use two or more fax numbers on a single telephone line Thus you can use this fax and a telephone on
40. input One touch keys selection and selection from the Address Book containing registered sub addresses 9 22 Using Convenient Fax Functions gt Polling Communication 4 Press the Start key Start The operations for reception begin NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine Printing from a Polling Box Use this procedure to print an original stored in a Polling box 1 Press Polling Box on the Home screen 2 Select the original 1 Select the document you want to print 2 Press Menu and then Print 3 Print 1 It is possible to change the print settings Description File Name Entry Adds a file name Job Finish Notice Sends E mail notice when a job is complete Priority Override Suspends the current job and gives a new job top priority Quiet Mode Lower print and scan speed for quiet processing For each of the functions refer to the machine s Operation Guide N 2 Press the Start key Printing starts Start 5 23 Using Convenient Fax Functions gt Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box 1 Press Polling Box on the Home screen 2 Select the original 1 Select the document
41. over the phone and check the machine s status or look for problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center Value On Off Remote Diagnostics ID If you have turned on Remote Diagnostics enter the predetermined ID Value 0000 9999 Transmission Description Local FAX Name Register the local FAX name printed in the transmit terminal identification TTI area O This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup N on page 2 7 Local FAX ID Register the local FAX ID This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 2 7 NOTE The Local FAX ID is used for transmission limit purposes Refer to Transmission m Restriction on page 8 11 8 Fax Settings gt Default fax settings Item Description Local FAX Number Register the local FAX number printed in the transmit terminal identification TTI area This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup N on page 2 7 TTI The transmit terminal identification TTI is the information about the sending machine transmit terminal that is printed by the receiving machine on the received fax The information includes the date and time o
42. stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the sender or recipient machine U00800 U00811 Page s not sent correctly Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu U00900 U00910 Page s not received correctly Ask the sender to resend NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu U01000 U01097 Communication error occurred during transmission Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu U01100 U01196 Communication error occurred during reception Ask the sender to resend NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu U01400 Failed to establish communication with the sender or recipient machine because dialing registered for a push line system was used in a pulse line system U01500 Communication error occurred during high speed transmission Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setti
43. to the machine s Operation Guide 1 Operation panel Perform the fax operation with this panel 2 Power switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable operation 3 LINE connector Connect the modular cord for the telephone line to this connector 4 TEL connector When using a commercially available telephone set connect the modular cord to this connector Before Using the Fax Machine gt Part Names and Functions Document Processor Top cover Open this cover when the original jammed in the Document Processor Original width guides Adjust these guides according to the original width Original table Stack the sheet originals on this table Original eject table Read originals are ejected onto this table Opening handle Hold this handle when opening or closing the Document Processor Before Using the Fax Machine gt Part Names and Functions Operation Panel System Menu Counter Displays the Home screen Status Displays the Status Job Cancel screen Job Cancel Displays the screen for sending You can change it to display the Address Book screen Displays the Copy screen Displays the FAX screen Status Job Cancel Es Copy Job Box amp Send Device Information Status Job Cancel ta FAX Touch panel Displays buttons for
44. you want to check 2 Press The details of the selected document are displayed Document Box N oon File Name doc00006420100908144604 gen Number of Pages 1 page 11 1 1 Resolution 200x1 OOdpi Normal RQ 10 10 Mi doc00006520100908150414 __ 3 doco0006620100908151210 J LJ e Date and Time 10 10 2010 10 10 End ed Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box NOTE lf Delete Transmitted File is set to On originals are automatically deleted following polling transmitted Refer to page 5 18 1 Press Polling Box on the Home screen 2 To delete 1 Select the document you want to delete and press Delete the trash can icon Document Box 2 Vi doco0006520100908150414 SCH dh H d LJ m E doc00006620100908151210 1 k Lei 2 Press Yes in confirmation screen 5 24 Using Convenient Fax Functions gt Encryption Encryption This method allows you to communicate with originals encrypted by the sending system Therefore even when a third party tries to view the originals in the middle of communication by some means the third party is prevented from knowing the actual contents of the originals The originals received are reverted to the originals as they were before transmission decrypted by the receiving system and printed This is an extremely effective communication metho
45. 10 Managing Jobs gt Reporting FAX Receipt Result by E mail Enter the E mail address 1 Press E mail 2 Press System Menu Counter e 3 Press Address Entry 4 Enter the address of the destination and press OK For details on character entry refer to Character Entry Method on page 10 2 N 7 11 Managing Jobs gt Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting On for Dest Check before Send the confirmation screen of destinations appears after pressing the Start key For details refer to Dest Check before Send in the machine s Operation Guide Follow the steps below to confirm the destinations 1 Check all destinations 123 123 E 3333 3333 44444 44444 gt 99999 99999 Menu Cancel Press A or V to confirm every destination Press to display the detailed information on the selected destination ws NOTE Be sure to confirm every destination by displaying them on the touch panel You cannot press Check unless you have confirmed every destination 2 Change a destination Delete a destination 1 To delete the destination select the destination you want to delete and press Delete Py 44444 44444 gt 99999 99999 2 Press Yes in the confirmation screen The destination is deleted Add a destination 1 To add the destination press Cancel and then return to the destination screen Check the destinations and pr
46. 3 20 Direct Transmission Cancel 3 21 Document Processor 2 3 DRD Reception 5 35 Duplex 3 19 Duplex Printing 4 6 8 9 E ECM RX 8 10 ECM TX 8 8 E mail Notice Job Finish Notice 3 27 Reporting FAX Receipt Result 7 10 Encrypted Communication 5 25 Encryption Communication Changing and Deleting Registration Contents of Encryption Key 5 27 Encryption Box No 5 25 Encryption Key 5 26 Encryption Key No 5 25 Registering an Encryption Key 5 26 Setting the Encrypted Reception 5 30 Using the Encrypted Transmission 5 28 Enter key 2 6 Error Code List 9 5 F FAX Answering Machine Auto Switch Reception 5 33 FAX TEL Auto Switch Reception 5 31 FAX Automatic Reception 4 2 8 9 FAX Delayed Transmission 3 23 FAX Direct Transmission 3 21 FAX Driver Basic Transmission 6 7 Flow of Receiving 6 2 Flow of Sending 6 2 Installing the Fax Driver 6 4 Setup 6 3 FAX Job History 7 3 Job Log Screen 7 3 FAX TX Report 3 27 FAX TX Resolution 3 20 File Name Entry 3 27 Forward Settings 5 2 Embedded Web Server RX 5 8 Type of Forwarding Destination 5 2 H Home Screen 2 5 Indicators 9 2 Interrupt Send 3 26 J Job Accounting 8 22 Communication Form Subject to Job Accounting 8 22 Contents 8 22 Limit 8 22 Login 3 17 L Local FAX ID 2 7 8 7 Local FAX Name 2 7 8 7 Local FAX Number 2 7 8 8 Index 1 M Machine Names 2 2 Manual Reception 4 4 5 38 Manual Send 3 22 5 37 Media Type for Print Output 4 7 8 9 Memory Reception 4 3 Memory T
47. 4 3 Receiving Faxes gt Manual Reception Manual Reception This method allows you to receive faxes by pressing Manual RX after confirming that the telephone line has connected to the sending system NOTE To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Reception Mode on page 8 9 Connecting a telephone set commercially available product to this machine enables you to receive originals after talking to the person at the sending system Flow of reception 1 The machine receives a call When the machine receives a call it rings 2 Press On Hook Ready to send 10 10 Dest Q On Hook Chain Direct GIS Recall s Add Dest KC A Se Address Book Ext Address Book One Touch Key z TE HEH Press On Hook to establish the connection 3 Press Manual RX Reception will start 4 4 Receiving Faxes gt Fax reception functions Fax reception functions The reception method and fax printing method can be set What do you want to do Reference Page Print received faxes on both sides of the paper Duplex Printing gt page 4 6 Receive a two page fax on one page 2 in 1 Print gt page 4 6 Print received faxes together as a batch Batch Print gt page 4 6 Print the date and time of reception and other information Reception Date Time bk page 4 6 Restrict the type of paper that can be used Media Type for Print Output
48. 5 26 2 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX and then Reception 3 Turn on encrypted reception 1 Press Vv Encrypted Reception and then On 2 Select the encryption key number that you used to register the encryption key that you decided upon with the sender 3 Press OK The machine receives the encrypted originals from the sender of the specified encryption key 5 30 Using Convenient Fax Functions gt Using a Connected Telephone Using a Connected Telephone It is possible to connect a telephone a commercially available item to this machine and use various functions FAX TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urging the user to respond IMPORTANT In order to use FAX TEL Auto Switch Reception it is necessary to connect a telephone set commercially available product to the machine After the telephone has made a ringing tone for the preset number of times the other party is required to pay phone line charges even if the receiving system does not respond Flow of reception When the other party has sent originals with automatic send Telephone When the other party is calling from a tel
49. 5 6 EPEC IV OVC TXA SOUNO sansirnir a ae eei Ea a 5 6 ln ee le WEE 5 6 FIG Name e Ed Ce E 5 7 Settings for Forwarding from Embedded Web Server RX Forward Settings ccccceccesseeeeeseeeeeneeees 5 8 oup Address Box FIC Le EE 5 9 DAJI ESS BOK EE 5 9 SUD Address COMMUNICATION EE 5 9 Registering a Sub Address e EE 5 10 Changing Deleting Sub Address BOX cccceccccsescecceeeeecessecceuseecsuueecsaecccaeeecsaueecsueeesseueesseueeessaeeesssagss 5 11 Printing Originals from a Sub Address BOX cccccceccceseeceeceeeeeeeeeeeeeeeeeseeeeeseeeeeseeeeeseeeeeeseeeeesseeesaeeeeeas 5 12 Ne ln e ST UE 5 13 Deleting Originals after Printing from a Sub Address BOX cccceccccecccceececeeceeeeeececeseeseeeeeesseeeeseeesaees 5 13 Deleting Originals from a Sub Address BOX cccccceccceeeeeceeeeeeeeeeeeeeeeeeaeeeeeaeeeeesaeeeesaeeeessaeeeeaeeeeaeeeneas 5 14 Printing a Sub Address Box A EE 5 15 SUD Address ENEE TE Le EE 5 16 PONG Go MMT tued 5 18 PONO le ln WE 5 18 Beleeg E ee EE 5 21 Pining FOM a Pollng BOX EE 5 23 CHECKING UR UE 5 24 Deleting Originals in a Polling BOX 5 24 PAON O EN 5 25 Registerng an EncIypIOnN E 5 26 Changing and Deleting Registration Contents of Encryption Key ccccccccseceeeeeseeeseeseeeeaeeeseeeseeees 5 27 Using the Encrypted Ian EE Le NEE 5 28 Setting the Encrypted Reception cccccccecccsccceeecceesceeeceeeceeeecueecaueeeeeeceesaeesaueeaseesauesseeeaeeeseesseeesagess 5 30
50. Destinations in the Address Book 2 2Press Sub Address and Password and enter each item then press OK ee 10 10 O For the procedure for setting a sub address refer to Sub Address Transmission on page 5 16 6 Register the destination 1 Press OK 2 Check ifthe destination entry is correct and press Save The destination is added to the Address Book Adding a Group Compile two or more contacts into a group Designations in the group can be added at the same time When adding a group a maximum of 50 groups can be added in the Address Book Before adding a group in the Address Book the contacts to be included in the group must be added first pg NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Designations in the group can also be registered in the system menu 1 Display the screen 1 Press FAX on the Home screen Home o gt 2 Press Address Book Menu V Add and then Group 2 Enter the group name 1 Enter the group name up to 32 characters to be displayed on the Address Book and press Next gt For details on character entry refer to Character Entry Method on page 10 2 N 2 15 Before Using the Fax Machine gt Registering Destinations in the Address Book 2 To specify an Address Number press Address Number Select the item that you want to change 10 10 Name Support department Mem
51. E T 1 a den de dn OU EE 7 8 RLS Le EE 7 9 Reporting FAX Receipt Result by E mail cc cccccccceccceeeceeeee cess eeseeeseeeeseeseeeseeeeseeeseeeseueeseeeseeesaeeeseeeseeesaees 7 10 Confirmation Screen Of Destinations 7 12 1 1 Managing Jobs gt Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools Display Contents to Timing of Check Reference Location Check Page FAX job history check Touch panel History of latest 50 send and Any time receipt results stored Send result report Report printing Latest send or receipt result Automatic printout after every Receipt result report sending or receiving operation No Print Output or Error Only is also optionally available Activity report Report printing Latest 50 send or receipt Any time and automatic results printout after every 50 sending receiving Status page Report printing Registration status of Local Any time FAX Number Local FAX Name fax line setting etc Reporting of FAX receipt Fax receipt Fax reception is reported by e result by Email mail Managing Jobs gt Checking FAX Job History Checking FAX Job History Display the history of the latest 50 each of send and receipt results on the display for checking NOTE Even when job accounting is enabled
52. Guides Provided with the eden F Pa and restrictions to operate the P About the Operation machine correctly and avoid Guide this Guide va a aA damage to the machine or property P Menu Map In addition Jore the following points LP a Leg al and Safety Ifthe paler is curled or folded straighten it before loading Paper that is curled or folded Information LP 2 Installing and Setting a cause ld problems Seal any remaining paper after loading in the multi purpose tray or NOTE Indicates supplemental explanations and reference up the Machine If the mif hine will not be used for a prolonged period protect all paper from humidity by LP 3 Prepara tion before Use removin it from the cassettes and sealing it in the paper storage bag D 4 Printing from PC IMPORTANT S If you copy onto used paper paper already used for printing do not use paper that is P 5 Operation on the i stapled or clipped together This may damage the machine or cause poor image Machine information for operations P6 Using Various Functions i NOTE P 7 Status Job Cancel Note that some paper types have a tendency to curl and may jam in the paper eject unit LP If you use special paper such as letterhead paper with holes or paper with pre prints like 8 Setup and Registration logo or company name refer to Paner on nene 11 13 System Menu P 9 User Authentication caution
53. MP Tray Cassette 1 to 5 page 8 6 Settings Multi Purpose Tray page 8 6 10 9 Appendix gt Menu Map Common Settings Default Screen refer to the machine s Operation Guide Sound page 8 6 Buzzer refer to the machine s Operation Guide FAX Speaker Volume page 8 6 FAX Monitor Volume page 8 6 Original Settings refer to the machine s Operation Guide Paper Settings refer to the machine s Operation Guide Function Defaults FAX TX Resolution page 8 7 Continuous Scan FAX page 8 7 Preset Limit refer to the machine s Operation Guide Error Handling refer to the machine s Operation Guide Measurement refer to the machine s Operation Guide Low Toner Alert Level refer to the machine s Operation Guide Keyboard Input Method refer to the machine s Operation Guide Format SSD refer to the machine s Operation Guide Format SD Card refer to the machine s Operation Guide Display Status Log Display FAX Log page 8 7 Function Key Usage FAX Key page 8 7 Home refer to the machine s Operation Guide Copy refer to the machine s Operation Guide Send refer to the machine s Operation Guide Document Box Custom Box refer to the machine s Operation Guide Sub Address Box page 5 9 Job Box refer to the machine s Operation Guide Polling Box page 5 18 10
54. Menu Counter key System Menu Counter 2 Press Report and then Report Print 2 Print 1 Press Status Page 2 Press Yes in confirmation screen A status page is printed 1 9 Managing Jobs gt Reporting FAX Receipt Result by E mail Reporting FAX Receipt Result by E mail Fax receipt can also be notified by e mail instead of checking the receipt result report Job No 000019 Result OK End Time Sun 240ct2010 14 53 38 File Name doc23042006 145300 Result Job Type Address OK FAX 123456 NOTE This setting is displayed when the FAX RX Result Report setting is On or Error and Forward Only For details refer to FAX RX Result Reports on page 7 6 Fax receipt results are reported by e mail according to the settings of FAX RX Result Report If the FAX RX Result Report setting is On E mail notification is provided for every fax If the setting is Error and Forward Only E mail notification is only provided when an error occurs or the received original is forwarded to other faxes and computers 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press Report Result Report Setting RX Result Report and then RX Result Report Type 2 Select the destination Select from the address book 1 Press E mail 2 Press System Menu Counter 3 Press Address Book 4 Select the destination from the Address Book and press OK 7
55. OPIOUS DIZ E E AN AE A EEE E AA EAA NEA AA 3 19 lge e Kg en EE 3 19 Be E 3 19 FAX Ee le EE 3 20 BIC EE 3 20 Silder Ce LE 3 20 ele del Tei Cen WEE 3 20 FAX Direct Eet 3 21 Cancelling Direct Transmission 3 21 VT E Eg a ME 3 22 FAX Delayed Transmission saccceccanecasacsauacianceisncuannenssveladubuagaderionde doles uacmaediseiadiondadnctanede delareneismncawenducinedetedadaedueudeneedecaee 3 23 Cancelling and Sending Delayed Transmissions QUEUE ccccccceececeeeeeeeeeceeeesee esse eeeeeeeseeeesaneeeaes 3 24 SANAD WII SWS SI OWN sp ccpencca neice tee wne cen EE E EE EEE E EENE teens ceeeescaeer 3 25 MAVEN SONG ME 3 26 JOD I MES Bee 3 27 BUNS AS ENUY EE 3 27 FAA TARO OIL eege EEEE EE E EEE EEE E ENEE 3 27 SING CHAIN e TE 3 28 RP SIO VOO ea e E E A E EE E A E E A E E AE E 3 30 3 1 sending Faxes gt Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below 1 Press FAX on the Home screen Home D The base screen for fax appears o gt 2 Place the originals Refer to the machine s Operation Guide for placing originals N 3 Select the transmission method Geer 1 There are two transmission methods memory transmission and direct ien om Sen Check transmission 30123456789 0123456789 wi Add Dest Memory transmission The original is scanned into memory before E EE 2 communication starts Memory transmission is sel
56. SA certified telecommunication line cord 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool 2 Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use the telephone to report a gas leak in the vicinity of the leak 4 Use only the power cord and batteries indicated in this manual Do not dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions SAVE THESE INSTRUCTIONS IMPORTANTES MESURES DE SECURITE Certaines mesures de s curit doivent tre prises pendant l utilisation de materiel t l phonique afin de r duire les risques d incendie de choc lectrique et de blessures En voici quelques unes 1 Ne pas utiliser l appareil pres de l eau p ex pres d une baignoire d un lavabo d un vier de cuisine d un bac a laver dans un sous sol humide ou pres d une piscine 2 Eviter d utiliser le telephone sauf s il s agit d un appareil sans fil pendant un orage lectrique Ceci peut pr senter un risque de choc lectrique cause par la foudre 1 3 Legal and Safety Information gt Notice 3 Ne pas utiliser l appareil t l phonique pour signaler une fuite de gaz s il est situ pres de la fuite 4 Utiliser seulement le cordon d alimentation et le type de piles indiqu s dans ce ma
57. Sub Address Box 1 Press Sub Address Box on the Home screen Home gt Sub Address Box 2 Deleting 1 Select the box containing the document you want to delete 2 Select the document you want to delete and press Delete the trash can icon Document Box L at 3 Press Yes in confirmation screen 5 14 Using Convenient Fax Functions gt Sub Address Box Function Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described When there are originals in the Sub Address Boxes the number of pages is displayed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v Document Box and then Sub Address Box 2 Print 1 Press Print List 2 Press Yes in confirmation screen The list is printed Sub Address Box List Firmware Version 9 15 Using Convenient Fax Functions gt Sub Address Box Function Sub Address Transmission To specify a Sub Address Box when sending a fax follow the steps below NOTE To use sub address transmission check that a sub address and password have been set in the receiving system in advance Encrypted transmission cannot be used in sub address transmission For the setting method w
58. TX Report gt page 3 27 For details refer to Fax transmission functions on page 3 18 6 Send Start Start Press the Start key When scanning finishes transmission starts When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory the receiving system is dialed When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed e NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been stored in memory Every time one page is scanned you perform an operation to allow continued scanning and after all the originals have been stored in memory the receiving system is dialed For details refer to Continuous Scan on page 3 20 Checking the Send Status 1 Press the Status Job Cancel key Status Job Cancel 3 3 Sending Faxes gt Basic transmission procedure 2 Display the send job status screen 1 Press Send Job Status Status Job Cancel 10 10 0005 pila 0123456 1 1 The list of accepted time destination and status are displayed for each job Priority Override Send A fax job waiting to be sent can be sent by priority override d Press the Status Job Cancel key Status Job Cancel 2 Select the job to be sent by priority overrid
59. Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v Document Box and then Polling Box 2 Configure the function 1 Press Delete Transmitted File 2 Press On or Off Overwrite Setting To allow overwriting set this option to Permit Use the procedure below to overwrite the existing document if the same name is added to the new file If this option is set to Prohibit the existing document will not be overwritten if the same file name is set 5 18 Using Convenient Fax Functions gt Polling Communication 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press vV Document Box and then Polling Box 2 Configure the function 1 Press Overwrite Setting 2 Press Permit or Prohibit 9 19 Using Convenient Fax Functions gt Polling Communication Using Polling Transmission 1 Press Polling Box on the Home screen 2 Place the originals 3 Display the screen 1 Press Store File 4 Select the type of originals scanning density etc as necessary The table below lists the items to be set Function Description Duplex Select the type and binding of
60. Triumph Adler CONSULTING REALISATION EFFICIENCY User Manual 200 P 4035i MFP P 5035i MFP P 6035i MFP Fax System Copy Print Scan Fax A4 Contents CORONI eege Ee i EE dee V About the FAX Operation Guide this Guide 00 cceececceeeeceeeeeeeaeeeeeaeeeeeaaeseesaeeeesaaeeesaeeees V Structures of the guide EE V Conventions Used in This Guide 2 0 ccceccceccceeeceeeeeeceseeeseeeeaeeeaeeeseeesaeeseueeseeeaeeeseeeees vi 1 Legal and Safety Information kk KREEEEK ER KKK Kees epnee 1 1 Vleit ME 1 2 Safety Conventions in This Guide ccc eee cece ce eeeceeeeeeeeee esse eeseeeeaeeeseeeseeesaeeeseeesaeees 1 2 About this Operation Guide E 1 3 Ber INO EE 1 3 IMPORTANT SAFETY INSTRUCTIONS ou c ccc ceccccecceceececeeeeceeeeeeeeeseeeseeeesseeeseeees 1 3 IMPORTANTES MESURES DE SECURITE 0 oc eccccecceceeeceeeeeeeeseeeeeseeensnees 1 3 Declarations to European Directives 20 0 ccc cccccccecceeeceeeceeceeeeeeeseeeneeeaeeseeeneeeeeeaeenees 1 4 Technical regulations for terminal equipment ccc cece sececeeeceeeeaeeeee esse eeeaeeeaeeaes 1 4 Network Compatibility Declaration 2 0 ceccccccceeeceeecceeeeeeeeeeeeaeeeseeeseeeeseeeseeeseeesaees 1 5 Trademark Information s nge eene 1 5 2 Before Using the Fax Machine 2 1 Part Names and N I ler e AE 2 2 BVA ui ln E 2 2 Operation Panel nee ee ee eee eee ee ae eee 2 4 MIC PANEI E 2 5 Enter key and Quick No S
61. acaehinandedinbees 4 6 ES UN MUN E E a eet eee A eee at osess E E TE 4 6 siew Kn EE 4 6 See BE EEN 4 6 Reception Date Time ccccccccssccssccsseecueceuceceeecsueceucecauecsueseueseueesaeecsueesueesaeesaeesnans 4 6 Media Type for Print Output 0 0 00 cece ceeccesceceeeceeceeeceeeeeeceaeecaeecaeecsaeeceessaeeseeesaass 4 7 Using Convenient Fax FUN Ctions ss 9 1 Seidel e EE 5 2 Type of Forwarding Destination cccccccccccceecceeeeeeeceeeeeeeeeeeesseeeeeeeeeeeseeeeseeeseeeseeees 5 2 Seung elei E gell ale EE 5 2 Registering Forwarding Destination 5 2 Changing and Deleting Registration Contents ccccceccceeeceeeeceeeeeeeseeeeseeeseeeseeees 5 3 Forwarding Time Setting c ccccccccseccsseceseeceeecceeceneesececececsueceueesseecsueseueesseeseeeseeesaas 5 4 Filo Format SSMN EE 5 5 Klee RE 5 5 E mail Subject Add Info Setting 5 6 FTP Encrypted TX Setting E 5 6 PENT OGNIN soera E EE EEE E E 5 6 File Name Registration gscuieinsads tote o26ssentencdedosexvesddoecetdsadecnessedesdbewenasedeseeedenccundeeadedenseile 5 7 Settings for Forwarding from Embedded Web Server RX Forward Settings 5 8 S b Address Box FUNCTION este isesendccscscenssacdunebanreusd cond edeshavnetadescueelsinceaansuesdsascn eaaa aiae 5 9 E lee e BOK EE 5 9 Sub Address Communication cccccceececeecceecceeceuecsueccecceueceueesaeeseeeseeeeseeeseeesanees 5 9 Registering a
62. age Check the checkbox when you want to add a cover page to checkbox your transmission 3 Authentication Tab wn D mm m a o Sending Options Cover Page Authentication Sender Information Iw User Login e Use Specific Login User Name Login User Name 105796 Prompt for Login User Name F Job Accounting G Uses RS D d Cancel Description User Login checkbox lf the fax machine is set to User Login select either Use Specific Login User Name or Prompt for Login User Name as desired Use Specific Login User Name Enter the Login User Name and Password Transmission will be performed using the entered Login User Name and Password Prompt for Login User Name A screen for entering the Login User Name and Password will be displayed when attempting a transmission The Login User Name and Password must be entered each time a transmission is attempted Job Accounting If the fax machine is set to Job Accounting select either Use checkbox Specific Account ID or Prompt for Account ID as desired Use Specific Account ID Enter the Account ID Transmission will be performed using the entered Account ID Prompt for Account ID A screen for entering the Account ID will be displayed when attempting a transmission The Account ID must be entered each time a transmission is attempted 6 12 Sending Faxes from PC gt Basic Transmission 4 Sender Information Tab a a a t 2 Sending O
63. age Registration Default Settings If the Cover Page is registered in the Default Settings the action of selecting the Cover Page for each transmission can be omitted Template Selection Select the Cover Page template to be registered in the Default Settings The registration method is as follows Open the Default Settings dialog box 1 Perform the Default Settings Dialog Box procedure shown on page 6 11 open the Default Settings dialog box 2 Attach a Cover Page Click on the Cover Page tab and place a check in the Attach Cover Page checkbox Ca x Sending Options Cover Page Authentication Sender Infomation Cover Page V Attach Cover Page Edit Message e Templates Co En En En E En Ge Ge Ge ZA ish template 04 ish template 05 n 3 Select the Cover Page to be attached Select a Cover Page template from the Cover Page Templates list NOTE Original Cover Page templates can be created Refer to Creating New Cover Page Templates on page 6 25 6 23 Sending Faxes from PC gt Basic Transmission 4 Check the contents of the Cover Page 1 Click on the Preview button A preview of the currently selected template will be displayed To display a different template use the drop down menu at the top of the dialog box or click on the lt d or gt button The template display magnification can also be changed within the range of 25 to 250 fr
64. and Sending Delayed Transmissions Queued on page 3 24 Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission you can send up to 10 groups of originals using batch transmission This function prevents repeated communication to the same destination and reduces the communication cost NOTE You cannot send originals as a batch transmission in the case of direct transmission In the case of broadcast transmission when you have set two or more groups of originals to the same transmission start time and each group includes the same receiving system fax number you cannot send the originals as a batch transmission When the transmission start time has come and there are fax originals waiting for redial to the same receiving system the waiting originals are also sent together as a batch transmission When job accounting is ON only the originals with the same account ID set using delayed transmission are sent as a batch transmission 3 23 sending Faxes gt FAX Delayed Transmission Cancelling and Sending Delayed Transmissions Queued To cancel delayed transmissions that are queued or to send delayed transmissions immediately rather than waiting for the specified time use the procedure below 1 Display the screen 1 Press the Status Job Cancel key Status Job Cancel 2 Press Scheduled Job 2 Canceling a job and im
65. and Time or Date and Time amp Job No and set None Add No Addr to Front or Add No Addr to Back for sender name information addition File name sample Example doc00352720100826181723 pdf doc file name 6 digit job number year month day hour minute second file format default setting is DOT Using Convenient Fax Functions gt Forward Settings Settings for Forwarding from Embedded Web Server RX Forward Settings You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine Refer to the machine s Operation Guide for information on the network settings Accessing Embedded Web Server RX 1 Display Embedded Web Server RX DE http 192 168 48 21 E 192 168 48 21 Model Host Name Location Last Updated English __ Auto refresh 9013 14 01 03 49 39 1 Open the web browser 2 Inthe Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and Embedded Web Server RX as well as the current status of the machine 2 Select settings in Embedded Web Server RX Select a category from the navigation bar on the left to view and set values for that particular category If administrator privileges have been enabled on Embedded Web Server RX remember to enter the correct user name and password when trying to access the relevant screens For deta
66. at allows the receiving party to call and initiate fax reception Sending Faxes from PC Explains how to send a FAX from a PC Managing Jobs Explains how to check the status of recently performed transmission and reception operations in the touch panel Also explains how to print administrative reports showing communication results machine settings and registered information Fax Settings Explains various settings for controlling fax usage such as restricting transmission destinations blocking fax reception and setting prohibited use times Troubleshooting Explains what to do when errors are displayed or other problems occur Appendix Explains how to enter characters and lists the fax specifications Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below Click an item in the Table of Contents Click to move from the current page to the previously to jump to the corresponding page displayed page This is convenient when you want to return to the page from which you jumped to the current page dei E Ce Ble S x H sa Tools Sign Comment K a Preparation before Use gt Loading Paper L i F Precaution for Loading Paper Contents When you open a new package of paper fan the sheets to separate them slightly prior to loading oo Q IMPORTANT D Machine Features P cu EE Indicates operational requirements
67. ber Member 0 1 1 Address Number Auto al 3 Press or numeric keys to enter a particular Address Number 001 250 NOTE Address Number is an ID for a destination You can select any available number out of 200 numbers for contacts and 50 numbers for groups If you specify an address number that is already in use an error message appears when you press Save and the number cannot be registered If you set 000 as the address number the address is registered under the lowest available number 4 Press OK 3 Select the members destinations 1 Press Member and then Select the item that you want to change 10 10 Supportepartment Member Member 0 1 1 Address Number Auto al 2 Select destinations contacts to add to the group 10 10 Address Book All Kiel ima Sales department 1 0123456 cm Jo Sales department 1 abc am 1 2 WA och Support department 0234567 caw be Vv l d NOTE Press the checkbox to select the desired destination from the list The selected destinations are indicated by a checkmark in the check box Jog Support department BOX To cancel a selection press the corresponding checkbox to clear the check mark Destinations can be sorted or searched by destination name or address number For details refer to Choosing from the Address Book on page 3 10 3 Press OK The destinations with a checkmark displayed in the checkbox wi
68. ber of copies O For details refer to Forward Settings on page 5 2 New Destination Entry FAX Description New Destination Entry FAX Select whether to permit direct entry of destination When this option is set to Prohibit you cannot enter the destination directly Value Permit Prohibit Adjustment Maintenance Adjust printing quality and conduct machine maintenance Service Setting Item Description FAX Call Settings Europe only When using this machine in environment in which PBX for connection to multiple phones for business use is installed perform the following PBX setting Exchange Selection If the machine is connected to a PBX set PBX Value PBX PSTN Dial No to PSTN Set a number to access an outside line For the number contact the PBX administrator Value 0 9 00 99 Fax Settings gt Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met Using this function can limit other parties with which you can communicate Specifically you must register communication requirements Permit FAX No Permit ID No and set the transmission limit in advance When the machine sends or receives originals you do not need to perform a special operation for this particular function and you can operate the machine normally When sending or receiving has actually started the machine correctly conducts transmi
69. ccccecesseecececeseceeeceuceceeecseeceuecsaeesueeseeeseeesseeenaeesgees 8 10 Transmission Restriction ME 8 11 Registering Permit FAX NO cccccecccseccececeeeeceeeceeeceecaueceaecececseeseeeseueesueesaeesagees 8 13 Changing and Deleting Permit FAX No ccccceccceccceeeceeeeeeeeseeeeeeeeaeeeseeeseeesseeeaees 8 14 Registering Reject FAX NO cccccscccssecceccceeeceeeceeeeceeeceeesaeesaeeesaeeseeesseeseeeaseesaeess 8 15 Changing and Deleting Reject FAX NO ccc cceccceccceeeceeeeee ees eeeeeeeaeeeseeeseesaeeeaees 8 15 Registering Permit ID NO ccccccccceccecceeeccseeceeeceeeeceeceeesaeeeeeeseeeseeseeesaeeeaeeesaeess 8 17 Changing and Deleting Permit ID NO an onnannannnnnsnnnsnnsnnnnnnnnnnnnnnnnnrsnrnnrnnnnnnnerrnnrnnennne 8 17 Setting Send Restriction ENEE 8 18 Setting Reception Restriction cccccccscccscecceeceeeeceeeceueceacceeeecseeceueceueecseesseesaeesnaes 8 19 Unknown Number Reception 8 19 APS AS NWS sooren E ENEA T A 8 20 Account Ee Cu ET EE 8 22 9 Troubleshooting ccsscssceesseeesseeeeeseeenneenneeesennneneeeseeenneneeeesseeas H Indicators During Sending RECEIVING Operation cee ceecccececeeceeeeeae eee eeeaeeeeeeeaeeeseeesaeeeaes 9 2 Responding to an Attention Indicator Flashes cece cccccececeeeceeeeeeeeseeeseeeeaeesaeeseeesaeeeaes 9 2 Precautions When Turning Power OFF cccceccccccceecceeeceeeese cece eeeaeeeeeeeseeeseeeseueeeeeeeeeeseeege
70. cccsscceecceeeceeeeceeeceueceeecaeeceeceueeseesseessueesaeeseeeeceeesueesaeeseneeseeesaaes 8 19 TS AS TIMO EE 8 20 PAC COUN VATA SIMS TN EE 8 22 8 1 Fax Settings gt Default fax settings Default fax settings This section explains the fax settings in the system menu Operation method The system menu is operated as follows 1 Display the screen 1 Press the System Menu Counter key System Menu Counter Select a function E Quick Setup Wizard Language Displays available functions ip Counter System Menu Counter Date Time 10 10 2012 10 10 Date Format DD MM YY Time Zone 09 00 Osaka Sapporo Tokyo Displays available functions Auto Panel Reset Configure the function 12 00 International Date Line West 13 00 Samoa Selecting a value it to be accepted 11 00 Universal Coordinated Time 11 10 00 Hawaii Returns to the original screen without making any changes 8 2 E Report ci 10 10 1 5 Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen Si 10 10 1 4 Return to the previous screen 10 10 1 24 Vv 5 Accepts the settings and exits Fax Settings gt Default fax settings NOTE If the login user name entry screen appears during operations log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default lo
71. ce Prepare a document using a PC networked to this machine Forward the document data from the PC to this machine using the same operation as for printing The machine sends the document data to another fax machine The other fax machine receives the data I Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Another fax machine sends a fax to this machine The machine receives the fax The machine sends the fax data to a networked PC using the memory forwarding function The PC networked to this machine receives the data W NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail or forwarding to another fax machine 6 2 sending Faxes from PC gt Setup setup The following preparation is needed before using Network FAX Connection to a PC Connect the machine to a PC using the network cable For details refer to the machine s Operation Guide Machine Registration Using the memory transmission function select the recipient PC or file format NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e mail attachment For details refer to Forward Settings on page 5 2 6 3 sending Faxes from PC gt Setup Installing the Fax Driver The procedure for installing the FAX Driver is explained below The screens in Windows 7 are shown
72. configuring machine settings Displays the System Menu Removable Authentication Copy System Menu Authentication Counter L ogout Energy Saver 10 10 Custom Box e Polling Box B Admin 4 A FAX Sub Address Box Memory a Quick No Clear Search E Processing Enter yam Memory Language l Attention Blinks while printing or sending receiving Blinks while the machine is accessing the machine memory fax memory or USB memory general Lights or blinks when an error occurs and a job is stopped Authenticates user Energy Saver Puts the machine into Counter screen Logout switching and exits the operation for the current user i e log out Sleep Mode Recovers from Sleep if in Sleep Mode ABC GHI JKL PQRS TUV DEF Numeric keys Enter numbers and symbols MNO WXYZ Clears entered numbers and characters Returns settings to their default states Specifies registered information such as address numbers user IDs and program numbers by number Cancels or pauses the job in progress Finalizes numeric key entry and finalizes details during setting of functions Operates linked with the on screen OK Starts copying and scanning operations and processing for setting operations Before Using the Fax Machine gt Part Names and Functions Touch Panel Home Screen This screen is di
73. curs a sent receipt result report is produced Check the error code shown in the report and refer to Error Code List on page 9 5 for a description To print the sent receipt result report refer to Send Result Reports on page 7 4 and FAX RX Result Reports on page 7 6 You may also check error codes using the activity report Refer to Activity Report Outgoing FAX Report and Incoming FAX Report on page 7 7 Message Checkpoint Corrective Action Reference Add the following paper in cassette Does the selected paper size matchs the paper size loaded in the specified paper source Press Continue to continue printing Press Cancel to cancel the job Page Is the indicated cassette out of paper Load paper Press Paper Selection to select the other paper source Press Continue to print on the paper in the currently selected paper source Box limit exceeded Is End displayed on the screen The specified box is full and no further storage is available Job is canceled Press End Try to perform the job again after printing or deleting data from the box Cannot process this job This job is canceled because it is restricted by User Authorization or Job Accounting Press End Job Accounting restriction Is the acceptable printing count The printing count exceeded the Refer to the exceeded restricted by Job Accounting acceptable count restricted by Job machine s exceede
74. d Accounting Cannot print any more This Operation job is canceled Press End Guide Machine failure Internal error has occurred Make a note of the error code displayed on the screen and contact your Service Representative Scheduled sending jobs The number of jobs has exceeded the 3 23 exceeded limit set for delayed transmission Press End The job is canceled Wait until the delayed transmission is executed or cancel the delayed transmission and then perform the job again The phone receiver is off the hook Put down the receiver Troubleshooting gt Error Code List Error Code List When a transmission error occurs one of the following error codes is recorded in the TX RX Result Report and Activity Report NOTE U or E will appear in the error code depending on the communication speed setting Error Code Possible Cause Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times Send again CANCELED Transmission was canceled due to an action to cancel transmission Reception was canceled due to an action to cancel reception U00300 Paper depletion occurred at the recipient machine Check with the recipient U00430 U00462 Reception was canceled because of mismatching of communication features with the sender machine although the line connection was established U00601 U00690 Communication was
75. d The desired time setting can be entered directly with the keyboard or by clicking on the A and V arrows Q IMPORTANT If the time that is shown in the message display of this fax machine does not match the current time communications that use the timer may not be accomplished as expected If the displayed time is not current be sure to adjust it to match the correct time NOTE If you designate a time that is earlier in the day than the time that is actually displayed in the fax machine itself the transmission operation will be carried out the following day at that time Be sure to confirm the time setting in the fax machine itself before making this setting Value 00 00 23 59 Transmit and Print Check the checkbox when you want to print out the documents at checkbox the fax machine same time as you send them by fax Display confirm dialog You can check the checkbox to display the destination confirmation checkbox screen and check the destinations before transmission 6 11 Sending Faxes from PC gt Basic Transmission 2 Cover Page Tab E rr mmm mm ee ee pm e Sending Options Cover Page Authentication Sender Information i Cover Page Edit Message 4 English template 02 English template 03 English template 04 English template 05 German template 01 German template 02 German template 03 x New Edit Preview omon Description Attach Cover P
76. d for sending confidential documents that are not to be opened by a third party IMPORTANT In order to use encryption communication the fax of the other party needs to be an our brand system with the same type of encryption functions In encryption communication in order to encrypt and decrypt originals the sending and receiving systems must use the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Z Output originals Sending system Receiving system Scan originals Encryption Description of settings at sending and receiving systems Settings Sending Receiving Reference system system page Encryption Key No A 2 digits B 2 digits Encryption Key C 16 digits C 16 digits Key No of Address Book or when the number A 2 digits is directly dialed Receiving system encryption box number D 4 digits Encryption Box No D 4 digits Key No in reception setting B 2 digits When the machine receives originals the Encryption Box is not used e NOTE Set the same characters for the numbers indicated by the same letter in parentheses For example the same characters should be used as the encryption key C in both the sending and
77. d to Destination List The destination information will appear in the address list To send to multiple destinations repeat this operation 3 To use the Address Book click Select from Address Book and select the destination r Address Setting Cover Page Sender Information Option FAX number Option Settings Add to Destination List Destination List Select from Address Book D Items Remaining 100 Items FAX number Company Department Recipient 7 Click Send Transmission will begin 6 9 Sending Faxes from PC gt Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions 1 Display the screen 1 From the start button click Control Panel Hardware and Sound and Devices and Printers 2 Right click the product name of the machine you are using and select Printing preferences from the drop down menu The Printing Preferences screen will open Original Size 210x 297 mm Orientation Portrait C Landscape 2 Select settings The following settings can be specified Description Original Size Select the size of the document being transmitted from the drop down list Available settings Letter Legal Statement A4 A5 Folio B5 JIS Orientation Specify whether the orientation of the doc
78. data file 3 Select the Destination The destinations registered in the Address Book are shown in the list on the left side of the dialog box To select a group of destinations select Group from the filter s drop down menu Select the desired destination and click on the Add gt button The selected destination will be added to the Destination List right side m Address Book Address Book Filter FAX Destination List Search 2 Items Remaining 498 Item Q Richar on ALR Number aie old 3456789012 0001 0123456789 g 0002 a er 3456789012 Ga 0003 Richard 678900000000 o004 Richard 6789012345 Aren 0123456789 Home Dete Delete All NOTE e The list can be sorted Click on the list item by which you want to sort the list No Recipient Fax Number Address A or V are displayed next to the sorted items In addition the corresponding destinations can be selected using the sorted items by entering a search character string in the Search field e When a destination is selected the destination details are displayed in the field at the bottom of the list When a group is selected the members of the group are displayed in the field at the bottom of the list When the group includes members for which multiple fax numbers are registered a fax number selection screen will be displayed To delete any of the destinations from the Destination List select that des
79. destination is registered to the One Touch Key To delete 1 Select the One Touch Key you wish to delete and press Delete the trash can icon System Menu Counter 10 10 005 None 006 None 1 9 008 None 009 None 011 None 012 None 2 Press Yes in confirmation screen 2 21 3 Sending Faxes This chapter explains the following topics BASIC transmission eelere EE 3 2 CHECKING the Send E EC 3 3 dee CTS CIN EE 3 4 Cancelling the Transmission ccccccccecceseccececaeecececeueceueceueeceecseeceueceaecsueesaeesaeesaueesueesaeeseeessueesaeesaeesaaes 3 5 RSI EN EE 3 7 Methods For Entering the Destination 3 8 Entering the destination fax number with the numeric KEYS ccceecceececeeeseeeceeeceeeceeeeaeeeseeeseeeseeeeeeeeaes 3 8 Choosing rom the Address e Lei 3 10 Choosing DY One Touch Key se cect cicnaasnnindeceaubsasontatnsdecserdnebinnerenenmntie ante aaa AE Ea aAA Aaa aaa a AE 3 12 Using the Speed ET 3 13 Brogdcast TRANSMIS SIONS cetacecdececoseanacceacteatenecacice dence assecsienratendnnseaniadecseend stenoaeeneded aactacnaseeteusoaeetemnteasansee 3 14 Beete e Tei EE 3 16 Logging in when User Accounting has been Enabled nnnannannannnnnennennnnnnnnnnnnnnrnnnnnnsnrnnrnnrnerrerenrrnneenne 3 16 Logging in when Job Accounting has been Enabled cc ccccccccccsecceeeeceeeeeeeeeeeeeeeeseeeseeeeseeeseeeseeesaees 3 17 Fax transmission KEEN eege 3 18 RTS COS ee 3 19 C
80. ding Faxes gt Methods For Entering the Destination Using the Speed Dial key You can designate a three digit 001 to 100 One touch key number speed dial to select the destination NOTE For more information on adding One Touch keys refer to Adding a Destination on One Touch Key on page 2 20 4 Display the screen 1 Press One Touch Key Ready to send 10 10 em Dest A j heck On Hook Chain Direct call Recall cb Add Dest Ki Address Book Ext Address Bool ss Functions One Touch Key A AVO 2 Enter a speed dial number 1 Press the Quick No Search key Quick No Search 2 Enter the one touch key number speed dial number with the numeric keys EE 10 10 001 100 al 3 Press OK The entered destination is selected 4 Press OK Accept the destinations Sending Faxes gt Methods For Entering the Destination Broadcast Transmission This function allows you to send the same originals to several destinations in one operation The machine stores memorizes originals to send in memory temporarily and automatically repeats dialing and transmission to the set destination afterwards NOTE When using a group for the destination you can send originals to up to 100 destinations in one operation You can use this function together with sub address communication and delayed transmission When direct transmission has been selected it changes to memory transmission at the ti
81. e cccccsscccseecececeeeceueceeceaeeseeceuseeeeesaeesaeeseeeeeeeseeesaeess 5 31 FAX TEL Auto Switch Reception 5 31 FAX Answering Machine Auto Switch Reception c ccccceccceceseeeseeeeaeeeeseeseeeeeeees 5 33 DRD Reception Available for inch versions only ccccceeeceeeeeeeeeeeeeeeeeeesaeeeeaes 5 35 Manual gt CUNO EE 5 37 Manual Reception eegeegetegeiete EE 5 38 Remote Switch Function ccccccccecccscecseeceeeceuceceeeceeeeceeeueesaeeeeeeeeseeseeeeeeeaueenaeess 5 40 Flow of Network FAX Sending cccccccceecceeeeseeceeeeceeeseeeeeeeeseeeseeeseeeeeeeseeeseeesaeesseeeseeesaeeeaes 6 2 Flow of Network FAX Receiving cccccscccseeceeecceecceeecueccaeecaeeceesaueeseeecuesaueeseeecaeesuesaueenas 6 2 El E 6 3 Installing the FAX AR WEEN 6 4 Uninstalling the FAX Driver cccccseccseccseeccseeseeeceeceueceeeesaeesaeecseesaeeeseeesenessensagess 6 6 Basie e ME NEE 6 7 Configuring the Driver Default Settings ccccceccceccceceeeeeeeeeeseeeseeseeeeeeeseeeeseeeaes 6 10 Default Settings Dialog BOX 0 0 eecccecccecccsscceneecseeceeeceueceeeecueeceueceueesueesaeesseessusegas 6 11 Changing Transmit Settings cccccccceccscecseeceeecceeseecaeeeeeeeeaeeseeseeeeeueesaeesaeesaees 6 14 Using Cover Te EEN 6 18 Cover Page Registration Default Settings 2 0 ecccccccceccseeeeeeeseeesaeesseeeseeseeeaees 6 23 Transmission COMMON EE 6 28 Various Tools for Checking Tra
82. e 1 Press Send Job Status 2 Select the fax job to be sent by priority override and press Menu and then Priority Override 3 Press Yes The selected fax job is sent by priority override and other fax jobs are moved down in the transmission queue NOTE If a fax job is in progress the priority override fax job will be sent after the job in progress is completed If a broadcast transmission job is in progress If a fax job to multiple destinations broadcast transmission is in progress the priority override job will be sent when transmission to the current destination is completed When the priority override job is completed transmission to the remaining destinations will resume However if the priority override job is a broadcast transmission the priority override job will not start until the current broadcast transmission job is finished 3 4 sending Faxes gt Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method memory transmission or direct transmission and communication form Methods of cancelling in various cases are explained here Cancelling Memory Transmission while originals are being scanned 1 Press the Stop key Stop During memory transmission to cancel scanning while originals are being scanned press the Stop key on the operation panel or press Cancel on the touch panel scan
83. e and enter the new number 10 10 System Menu Counter fm DE L e NOTE For the procedure for entering a number refer to Registering Permit FAX No on page 8 13 2 Press OK 3 Press Yes in confirmation screen Deleting 1 Select Permit FAX No you want to delete and press Delete the trash can icon 10 10 System Menu Counter Z k 1_ 1 1 i e 2 Press Yes in confirmation screen 8 14 Fax Settings gt Transmission Restriction Registering Reject FAX No ee NOTE Up to 25 Reject FAX numbers can be registered 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX TX RX Restriction v and then Reject No List 2 Add a Reject FAX No 1 Press System Menu Counter liga 6543 a 2 Use the numeric keys to enter Reject FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor 3 Press OK 3 To register another Reject FAX No repeat Steps 2 1 to 2 3 Changing and Deleting Reject FAX No 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX TX RX Restriction v and then Reject No List 8 15 Fax Settings gt Transmission Restr
84. e dialed number match the last 4 digits of the recipient s Local FAX Number Excludes manual transmissions Reception Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 8 13 or Registering Permit ID No on page 8 17 Reception restriction settings are specified in Permit List Address Book in Reception Restrictions Refer to Setting Reception Restriction on page 8 19 Register the Local FAX Numbers or Local FAX IDs of other parties The sender s Local FAX Number matches a Permitted FAX No registered on the machine The sender s Local FAX ID matches a Permitted ID registered on the machine A fax number that matches the last 4 digits of the sender s Local FAX Number is registered in the Address Book on this machine If there is neither a Permitted FAX No nor a Permitted ID No registered for the recipient sending is not rejected If there is neither a Permitted FAX No nor a Permitted ID No registered for the sender reception is not rejected 8 11 Fax Settings gt Transmission Restriction Reception Rejection Prerequisites Register Reject FAX numbers Refer to Registering Reject FAX No on page 8 15 Reception restriction settings are specified in Reject List in Reception Restrictions Refer to Setting Reception Restriction on page 8 19 Reception Rejection Requirements
85. e machine s Operation Guide AN gt Sub Address Box page 5 9 Removable Memory E Polling Box page 5 18 Polling Box Status Job Cancel gt Send Job Status refer to the machine s Operation Guide Store Job Status refer to the machine s Operation Guide Print Job Status refer to the machine s Operation Guide eae Scheduled Job page 3 24 Status Print Job Log refer to the machine s Operation Guide Job Cancel Send Job Log refer to the machine s Operation Guide Store Job Log refer to the machine s Operation Guide 10 7 Appendix gt Menu Map FAX Job Log Outgoing FAX Log page 7 3 Incoming FAX Log page 7 3 Outgoing FAX Report page 7 7 Incoming FAX Report page 7 7 Scanner refer to the machine s Operation Guide Printer refer to the machine s Operation Guide FAX Line Off page 3 6 Manual RX page 4 4 Toner Status refer to the machine s Operation Guide Paper Status refer to the machine s Operation Guide Removable Memory refer to the machine s Operation Guide USB Keyboard refer to the machine s Operation Guide SSD refer to the machine s Operation Guide Connection Status refer to the machine s Operation Guide System Menu Counter e WW Quick Setup Wizard FAX Setup page 2 7 Paper Setup refer to the machine s Operat
86. earch key ccccecccecccescesececeeeceeeeeeeeseeeseeeeeeeeseeeseeesaeeeaes 2 6 Quick Setup Wizard Fax Setup cccccccsecccssscecceseecseseeceeeseeceaeeeseueeeseeeessaeeessageesseeeessags 2 7 Se E En EE 2 7 Fax setup procedure n nnannenoernrrnrrnesrrnrrnrrrerrrnrrrerrerrrnrrnerrrnrrnrrnrrrenrrnrenernerrrnrenerenne 2 8 Setting Date and TIME ee Ee 2 9 PBX Setting Europe only ou ecceecccseccceeeeceeeeeceeeeceeeeseeceseaceeseeeesaeeeseeeeseueeseeessneesseeessaees 2 11 Registering Destinations in the Address Book 2 12 Adding a Destination Address Book cccccceeceeeseeeeeeeeeeeneeeeeseeeesaeeseesaeeeeaeeeeeaaes 2 12 Adding a Destination on One TOUCH Key cccceccceccceecceeeeeeeeeeeeseeeaeeeeeeeseeeseeeeaeees 2 20 3 Sending Faxes uge sage E ERENNERT GEN guernet Basic transmission procedure E 3 2 Checking the Send Status EE 3 3 Priority Override Send EE 3 4 Cancelling the Transmission cccccccecececeeeceeeeseecee cece eeseeeeeeeeaeeesaeeseeeseeeseeeseeesgees 3 5 SVN Aa eee E E E A E E E E eee a 3 7 Methods For Entering the Destination cccccccceccseeeceeeeeeeesceseeeeeeeeseeeseeeeaeeseeeeseeesaeeeaes 3 8 Entering the destination fax number with the numeric keys cccceeceseeeeeeeeeeeeaees 3 8 Choosing from the Address BOOK cccceccceeceeeeeeeeeceeeceeeseeeceeeeseeeseeeseeesaeesseeeaaes 3 10 Choosing by One Touch hey 3 12 Using the Speed Dial key
87. ected by default Direct transmission The destination is dialed and communication E EES aen starts before the original is scanned Press Direct to change the transmission method to direct transmission The key will be highlighted on the touch panel If the Direct is pressed in the highlighted state the transmission method will change to memory transmission For details refer to FAX Direct Transmission on page 3 21 4 Specifying destination Ready to send Si Specify the transmission destination Dest O j Check On Hook Chain Direct Recall cb Add Dest _ H an Se Address Book Ext Address Book One Touch Key Functions For details refer to Methods For Entering the Destination on page 3 8 3 2 Sending Faxes gt Basic transmission procedure 5 Selecting the functions nn Ss The following functions can be set for FAX transmission On Hook Chain Direct Se Original Size p page 3 19 f 0123456789 0123456789 Gee Add Dest e Original Orientation F page 3 19 N al ke M SE e Duplex gt page 3 19 Address Book Ext Address Book One Touch Key e FAX TX Resolution gt page 3 20 e Density gt page 3 20 e Original Image gt page 3 20 e Continuous Scan page 3 20 e Manual Send gt page 3 22 e FAX Delayed Transmission page 3 23 e Job Finish Notice bk page 3 27 e Quiet Mode page 3 19 e File Name Entry gt page 3 27 e FAX
88. eft of the cursor Space Key Press to insert a space Enter Key Press to enter a line break Cancel Press to cancel entered characters and return to the screen before the entry was made lt Back Press to return to the previous screen OK Next gt Press to save the entered characters and move to the next screen 10 2 Appendix gt Character Entry Method Upper case Letter Entry Screen AB Input 2 Limit 32 i Number Symbol Entry Screen Display Key Description 13 IAU To enter a number or symbol not shown in the keyboard press the cursor key and scroll the screen to view other numbers or symbols to enter 10 3 Appendix gt Character Entry Method Entering Characters Follow the steps below to enter List A 1 for an example 1 Enter List Space LE 32 i Cancel lt Back Next gt EEEN eT To shift from lower case to upper case letters press a A To shift from upper case to lower case letters press A a 2 Enter A 1 Linnie 32 List A 1 Input 8 To enter numbers or symbols press ABC to display Symbol 3 Register the characters you entered List A 1 Input 8 7 Limit 32 Symbol Press Next gt The entered characters are registered 10 4 Appendix gt Specifications Specifications e NOTE Specifications are subject to change without notice
89. en a call comes in the telephone will ring NOTE If you lift the handset while the telephone is still ringing the machine will deal with the call in the same manner as standard Manual FAX Reception For details refer to Manual Reception on page 5 38 9 35 Using Convenient Fax Functions gt Using a Connected Telephone 2 Answer the call The machine will then ring using the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically 9 36 Using Convenient Fax Functions gt Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax use this method to send originals 1 Place the originals 2 Dial the destination Lift the handset and dial the number of the receiving system 3 Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machine you will hear a long high beep sound If a person answers you can talk to that person 4 Press FAX on the Home screen and then On Hook Home Ready to send 10 10 Dest A On Hook Chain Direct eles FAX Recall cb Add Dest Address Book Ext Address Book One Touch Key _ 5 Pre
90. end a fax using the transmission function the date and time as set here will be printed in the header of the fax Set the date time and time difference from GMT of the region where the machine is used NOTE Be sure to set the time difference before setting the date and time The date and time are set using the Quick Setup Wizard when the machine is turned on for the first time after installation If the login user name entry screen appears during operations log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below Model Name Login User Name Login Password P 4035i MFP 4000 4000 P 5035i MFP 5000 5000 P 6035i MFP 6000 6000 d Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v and then Date Timer Energy Saver 2 Set the time difference 1 Press Time Zone 2 Select the region System Menu Counter 10 10 12 00 International Date Line West 13 00 Samoa 11 00 Universal Coordinated Time 11 10 00 Hawaii E G Press V or A to display the next region 3 Ifyou have selected an area that observes daylight savings time the Daylight Savings Time Setup screen will be displayed Press On or Off 3 Set the date 1 Press Date Time 2 9 Before Using the Fax Machine gt Setting Date and Time 2 Press or to set eac
91. ephone Receives incoming call without making ringing tone The other party is required to pay the phone line charge from this point v e Makes ringing tone twice Only the other party can hear the ringing tone v NZ Receive originals from the other party Makes ringing tone Both the other party and automatically FAX Automatic Reception the receiving machine can hear the ringing tone If you do not lift the handset within 30 seconds the machine switches to fax reception When you lift the handset of the connected telephone set you can talk to the other party Refer to Reception Mode on page 8 9 to select Auto FAX TEL Preparation 5 31 Using Convenient Fax Functions gt Using a Connected Telephone 1 The telephone rings The connected telephone set makes a ringing tone Note that if 0 zero is set as the number of rings for FAX TEL Auto Switch the connected telephone does not ring ws NOTE You can change the number of times the ringing tone rings Refer to Reception on page 8 9 2 Answer the call When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds NOTE If you do not lift the handset within 30 seconds the machine switches to fax reception 2 Talk to the other party When the call is from a fax The machine starts receiving fax originals 9 32 Using Conven
92. eports of both the sent faxes and the received faxes Each report lists the history of the latest 50 sent or received fax data When automatic printout is selected a report is printed out automatically after every 50 faxes sent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 1 Display the screen 1 Press the Status Job Cancel key Status Job Cancel 2 Press Wv and then FAX Job Log 2 Print 1 Press Outgoing FAX Report to print the sent fax report and press Incoming FAX Report to print the received fax report 2 Press Yes in confirmation screen The report is printed FAX TX Report FAX RX Report 1 1 Managing Jobs gt Activity Report Outgoing FAX Report and Incoming FAX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press Report Admin Report Settings and then Outgoing FAX Report or Incoming FAX Report 2 Configure the function 1 Press Off not to print or On to print 7 8 Managing Jobs gt Status Page Status Page A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary d Display the screen 1 Press the System
93. er is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Unknown Number Reception on page 8 19 To change the reception restriction follow the steps below 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX TX RX Restriction and then RX Restriction Configure the function To not use the reception restriction press Off To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book To block incoming faxes from senders registered in Reject FAX No press Reject List Unknown Number Reception Select whether to receive the fax of that the number is unknown when Reject List is set for Reception Restriction To change the reception restriction for the unknown fax number follow the steps below 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press V FAX TX RX Restriction vV and then Unknown Number Reception Configure the function To receive faxes from the unknown number press Permit To reject faxes from the unknown number press Reject 8 19 Fax Settings gt Unusable Time Unusable Time This feature sets a time period during which the machine will not
94. erland mPoland Ehe Netherlands Portugal m United Kingdom mRomania e Adobe Acrobat Adobe Reader and PostScript are trademarks of Adobe Systems Incorporated e Ethernet is a registered trademark of Xerox Corporation e IBM and IBM PC AT are trademarks of International Business Machines Corporation All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in this guide 1 5 2 Before Using the Fax Machine This chapter explains the following topics Part N mes and PUNCONS E 2 2 EEIN E EEEE A E PE T EEEE OA AE E TE O T E 2 2 Derat e E 2 4 TOU GIN Se In NEE 2 5 Enter key and Quick No Search EE 2 6 Quick Set up Wizard Fax SUID EE 2 7 FAX SOU A E 2 7 Fax SO e e elen EE 2 8 Seting Date and Milon CET 2 9 PBA Sowno Erop LE 2 11 Registering Destinations in the Address BOOK ccccccsecccseeeeeeeeeeeeeeeeeeeaeeeeseeeeseueeseeeeseeeesueeseeeeaaeesseeesaaeeeges 2 12 Adding a Destination Address Book A 2 12 Adding a Destination on One Touch Key ccccceecccceeecceeeeeeeeeeeeseeeeeseeeeeseeeeeeseaeeesaeeeseeeeeesseeesaaeeesaaeees 2 20 2 1 Before Using the Fax Machine gt Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine For the parts required when functions other than FAX are used refer
95. ess Check 10 10 IWER 123 cm fs 3333 3333 am 4 1 2 44444 44444 eum gt 99999 99999 am Vv 7 12 Managing Jobs gt Confirmation Screen of Destinations 3 Press Check 1 When you have finished checking all destinations press Check Check the destinations and press Check 10 10 liga 123 123 ce d 3333 3333 cm 1 2 44444 44444 cm fy 99999 99999 am V4 Sal Ria 4 Press the Start key Start Start sending 7 13 8 Fax Settings This chapter explains the following topics Be ene EE 8 2 Operation un Ce serrr sansanonin enne EREA e aia Raai eai aai aia aa aei eD 8 2 e EUR Monu SS TUN GE 8 4 FO E 8 5 Cassette MP Tray Settings gege 8 6 COMOR SUNS sa E E Ee 8 6 PA EEE EE E EEEE EE EEEE AEE E ET EEE E EE 8 7 Adjustment dE a Ee 8 10 Transmission E de dE 8 11 PREGISICMING Permit FAXA INO EE 8 13 Changing and Deleting Permit FAX NO cccccceccceseeeeceeeeeeeeeeeeeeseeeeeeeseaeeesaeeeseeeseeeesensesseseseeseseeeess 8 14 Registering Reject FAX NO ccccccseccseccseeceeeceeeceueceucecaeecaeeceeceeesaeeseeseueesaeesaeesseeeeeeesaeeseeeesaeesaeesaes 8 15 Changing and Deleting Reject FAX No ENEE 8 15 Registering Permit R e EE 8 17 Changing and Deleting Permit ID NO cc eeccccccesseeeceeeeeeeeeeeeseaeeseeeeeeeeeeseeeseeseeeeseeeeseeeeseeeesseneens 8 17 Seng SENG INGSWICUOMN E 8 18 Setting Reception Restriction EE 8 19 Unknown Number Reception cccc
96. f transmission number of pages sent name and fax number This machine enables the user to select if the TTI is printed out on the fax on the receiving system Regarding the location of the information to be printed you can select inside or outside of the page image being sent Value Off Outside Inside NOTE Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 2 7 Dialing Mode Inch version only Select the telephone line according to the type you are contracted with Please note that selecting a wrong telephone line will prevent you from sending fax Value Tone DTMF Pulse 10PPS This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 2 7 Retry Times The number of retry times can be changed automatically Value 0 14 This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 2 7 ECM TX Set whether ECM TX is performed ECM is acommunication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on
97. g Delayed Transmissions Queued on page 3 24 To cancel polling transmission refer to Polling Communication on page 5 18 sending Faxes gt Basic transmission procedure Using redial Redial is a function allowing you to dial the last entered number once again Use this when the receiving system does not respond when you have tried to send a fax When you want to send the fax to the same receiving system press Recall and you can call the receiving system you dialed on the destination list 1 Press Recall Ready to send 10 10 Dest 0 On Hook Chain Direct Gg Recall cb Add Dest Kl u a x Address Book Ext Address Book One Touch Key KA EEN A 2 Press the Start key Start The transmission will start NOTE Recall information is canceled in the following conditions e When you turn the power off e When you send a next fax new recall information is registered e When you log out 3 7 sending Faxes gt Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below NOTE If New Destination Entry FAX on page 8 10 is set to Prohibit it is not possible to directly enter a fax number Select the destination from the Address Book or the One Touch Keys 1 Display the fax number entry screen 1 Press Add Dest Ready to send 10
98. gin user name and login password are set as shown below Oe iy F TKS Login User Name Login Password P 4035i MFP P 5035i MFP P 6035i MFP If function default settings have been changed the Reset key can be pressed in each function screen to immediately change the settings Refer to System Menu Settings on the following page and configure as needed 8 3 Fax Settings gt Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below NOTE For settings other than fax settings refer to the Operation Guide for the machine Description Reference Page Quick Setup Wizard Configures settings for the machine in a wizard format FAX Setup Configures fax settings in a wizard format Report Print reports to check the machine settings and status Default settings for printing the result reports can also be configured Cassette MP Tray Settings Select paper size and media type for Cassette 1 to 5 and multi purpose tray Common Settings Configures overall machine operation Document Box Configures settings related to the Sub Address Box and Polling Box For details on Sub Address Box refer to Sub Address Box Function on page 5 9 and for details on Polling Box refer to Polling Communication on page 5 78 FAX Configures settings for fax functions Address Book One Touch Configures Address Book and One Touch Key settings For details o
99. gs A Cover Page can be set as the first page of a fax transmission In addition to the standard templates for Cover Pages original templates can be created and used To attach and transmit a Cover Page place a check in the check box for Attach Cover Page in the Cover Page tab E a 8 Address Sett iption Sender Information German template 03 d New Edit elete Preview Heo coos 4 Optional Settings The settings that were selected in 1 Sending Options Tab on page 6 11 can be changed by clicking the Options tab Le Address Setting Cover Pe Option g nder Information Sending Options I Transmit and Print cod For the setting procedures refer to 1 Sending Options Tab on page 6 11 Sending Faxes from PC gt Basic Transmission Using Cover Pages Cover Page Selection Transmission Settings The Cover Page is attached to the fax and sent as the first page About Cover Pages The Cover Page can be selected from a template The Cover Page contains such destination information and sender information as that shown below Sample of English template 01 lose f Zoom Whole Page e B11 ce From Nancy DEF corporation _ Sales Department oo Ff ND 8 FAX 2222 2222 TEL 3333 3333 GR et Heft Lef ef ef EELER RER ERR Please call me when you receive this fax Recipient Name Destination Compan
100. h of Year Month and Day Year Month Day 2012 10 10 ai 3 Press Next gt 4 Set the time 1 Press or to set each of Hour Minute and Second Hour Minute Second 10 16 l d 2 Press OK 2 10 Before Using the Fax Machine gt PBX Setting Europe only PBX Setting Europe only When using this machine in environment in which PBX for connection to multiple phones for business use is installed perform the following PBX setting NOTE SV connecting this machine to PBX it is recommended to contact the company that installed the PBX system to request connection of this machine Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted Setting value Description Exchange Use when connecting this machine to a public switched Selection telephone network default Use when connecting this machine to PBX Outside call Set a number to access an outside line For the number number setting contact the PBX administrator For more information about configuring settings refer to Service Setting on page 8 10 N Before Using the Fax Machine gt Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Keys The saved destinations can be changed The destinations are ava
101. he canceled communication and standby transmission will automatically resume 3 26 Sending Faxes gt Job Finish Notice Job Finish Notice Send e mail notice when a job is complete For details refer to the machine s Operation Guide It is possible to attach an image to the e mail notice For details refer to Job Finish Notice Setting on page 8 5 File Name Entry Add a file name Additional information such as Job No and Date and Time can also be set For details refer to the machine s Operation Guide N FAX TX Report You can check whether FAX was transmitted properly by printing the report after transmission Description Does not print reports Prints reports Error Only Prints reports only if an error occurs NOTE This setting is displayed if FAX TX Result Reports is set to Specify Each Job For details refer to Send Result Reports on page 7 4 3 27 sending Faxes gt Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations By setting multiple phone numbers from several telephone companies to a chain number you can later choose the one that costs the least to send the fax to a remote or international destination NOTE It is convenient to register chain numbers that are used frequently to the Address Book or One touch keys
102. he reception method For FAX Automatic Reception select Auto Normal 4 2 Receiving Faxes gt FAX Automatic Reception Flow of reception 1 Reception Starts When a fax comes in the Processing indicator blinks and reception automatically begins NOTE You can change the number of times the ringing tone rings Refer to FAX on page 8 7 Memory Reception When the machine cannot print a fax due to paper running out or a paper jams it temporarily stores originals that have been sent in the image memory When the machine returns to the printable state printing starts The number of pages that can be stored depends on the pages As a general guideline about 256 or more A4 size pages at normal resolution can be stored During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper For the Status screen refer to the machine s Operation Guide 2 Reception Print Received faxes are output to the inner tray with the printed side facing down Canceling reception Disconnection of communication When you cancel receiving by disconnecting the telephone line during communication use the following procedure 1 Press the Status Job Cancel key Status Job Cancel 2 Disconnection of communication 1 Press v and then FAX 2 Press Line Off When communication is disconnected reception stops
103. he recipient machine Check with the recipient U14000 Reception to the Sub Address Box was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory or cancel the reception to the Sub Address Box U14100 Transmission to the Sub Address Box or sub address box on our brand recipient machine was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory and ask the sender to resend U19100 Transmission was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19300 Transmission was stopped due to a data error occurring during transmission Send again Troubleshooting gt Troubleshooting Troubleshooting When a problem occurs first check the following If the problem persists contact your dealer or service representative Symptom Checkpoint Corrective Action Reference Page Cannot send document Is the modular cord connected Connect the modular cord correctly correctly Is Send error displayed Remedy the cause of error and send 9 5 again Is TX transmission restriction Cancel the TX restriction 8 11 activated
104. he screen 1 Press the System Menu Counter key System Menu Counter 2 Press v Address Book One Touch and then Print List 2 Print 1 Select FAX List Index or FAX List No 2 Press Yes in confirmation screen The list is printed FAX Address List Index FAX Address List No 2 19 Before Using the Fax Machine gt Registering Destinations in the Address Book Adding a Destination on One Touch Key Add a new destination contact or group on One Touch Key Adding a Destination Add a new destination contact or group A maximum of 100 destinations can be registered To register a destination to a One Touch Key it must first be registered in the Address Book Register one or more destinations as needed before proceeding 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press vV Address Book One Touch and then One Touch Key Add a One Touch Key 1 Press the One Touch key to be added and press System Menu Counter anan 2 004 None 005 None 006 None 1 9 007 None 008 None 009 None 010 None 011 None 012 None VY Ra em 2 Select one destination contact or group from the Address Book Select the address 10 10 Address Book All ly Q 001 pm Sales department 1 0123456 ce ew gt 002 Sales department 1 abc 1 2 003 f Support department 0234567 w 3 004 Supp
105. hen the machine receives originals refer to Sub Address Box Function on page 5 9 N 1 Press FAX on the Home screen Home o 2 Place the originals 3 Specifying destination 1 Press Add Dest and enter the fax number of the other party Ls NOTE When a sub address has been registered to the destination of the Address Book you can use the destination When a sub address registered destination in the Address Book is used for a One touch key you can also use the One touch key 4 Configure the function 1 Press Sub Address Ready to send 10 10 On Hook Sub Address Detail Settings 1234567890 Pause Space lt Backspace ei 2 Press Sub Address 3 Enter the sub address using the numeric keys You can use up to 20 digits including the numbers from 0 to 9 Space and characters to enter a sub address 4 Press Password 5 Enter the sub address password using the numeric keys You can use up to 20 digits including the numbers from 0 to 9 Space and characters to enter a sub address password 6 Press OK 7 Press OK 5 16 Using Convenient Fax Functions gt Sub Address Box Function 5 Send Start Check the destination and press the Start key Start ee NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer
106. i Document Size Letter Legal Statement A4 A5 Folio BS JIS FAX Delayed Transmit Based on settings in the Network FAX Driver setting is possible to any 1 minute increment within the subsequent 24 hour period Transmit and Print Fax transmission and print out at the machine is available Broadcast Transmission Up to 100 destinations Job Accounting Requires the input of a Login User Name and Password in the Network FAX Driver when User Login is turn ON in the fax machine Requires the input of an Account ID in the Network FAX Driver when Job Accounting is turned ON in the fax machine Cover Page A format can be selected using the Network FAX Driver or a template can be created 10 6 Appendix gt Menu Map Menu Map One Touch Key page 3 12 z Address Book page 3 10 Job Box Ext Address Book refer to Embedded Web Server RX User Guide Add Dest page 3 8 Functions Quiet Mode page 3 19 Original Size page 3 19 Original Orientation page 3 19 Duplex page 3 19 FAX TX Resolution page 3 20 Density page 3 20 Original Image page 3 20 Continuous Scan page 3 20 File Name Entry page 3 27 Job Finish Notice page 3 27 FAX Delayed Transmission page 3 23 FAX Direct Transmission page 3 21 FAX Polling RX page 5 18 FAX TX Report page 3 27 Add Edit Shortcut refer to th
107. ication TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed 8 23 9 Troubleshooting This chapter explains the following topics Indicators During Sending Receiving Operation ceecccceccceeceeeeeeeeeeeeeeeaeeeeeseeeeeeaeeeesaeeeeeseeeessaueesaaeeeeeaeeeeesaes Responding to an Attention Indicator Flashes 0 0 cececccceeeeceeeeeeeeeeeeeeeseeeeseeeeseeeeseeeeseeeeeueessuseesneeeeeneesseeeesaaes Precautions When Turning Power OFF Ve Enor COAT Bo eee ere ee E E ee nen enn ee eee eee eee eee eee eee MPRA STO OUNO WEE 9 1 Troubleshooting gt Indicators During Sending Receiving Operation Indicators During Sending Receiving Operation The Processing and Memory indicators show the fax transmission status e The processing indicator blinks during fax transmission and reception e The Memory indicator blinks when source data is being stored in memory for memory transmission e The Memory indicator is lit when there is source data stored in the memory for delayed transmission Responding to an Attention Indicator Flashes If the Attention indicator flashes press the Status Job Cancel key to check an error message If the message is not indicated on the touch panel when the Status Job Cancel key is pressed or the attention indicator flashes for 1 5 seconds check the following Symptom Checkpoints Corrective Actions Reference
108. ich you can select the party to transmit to They are the fax machine s Address Book Windows Address Book and the Address Book for the Network FAX data file fdt When using the fax machine s Address Book the party must be registered in the fax machine s Address Book Refer to Registering Destinations in the Address Book on page 2 12 1 To enter a fax number or use the address book click the Select from Address Book button 1 Enter the fax number of the destination from the keyboard 2 The Address Selection dialog box opens 2 0 Items Remaining 100 Items Department Recipient T Maximum number of characters that can be entered 64 half width characters Characters that can be entered 0 to 9 space a space or CANNOT be entered as the first character 6 14 Sending Faxes from PC gt Basic Transmission 2 Select the desired Address Book To select the Address Book registered in the fax machine select Address Book XXXX model name from the drop down menu NOTE To use the Windows Address Book select Windows Address Book TES 0001 Aren 0123456789 0002 Harold 3456789012 Add gt 0003 Richard 678900000000 0004 Richard 6789012345 Aren 0123456789 Home For adding an Address Book for Network FAX data file fdt select the Refer to Address Book click on the Add button and then select the Address Book
109. iction 2 Change Delete Changing 1 Press for Reject FAX No you want to change System Menu Counter 10 10 a fel 1 1 e 2 Enter the new number NOTE For the procedure for entering a number refer to Registering Reject FAX No on page 8 15 3 Press OK 4 Press Yes in confirmation screen Deleting 1 Select Reject FAX No you want to delete and press Delete the trash can icon System Menu Counter rn 10 10 em 41 1 2 Press Yes in confirmation screen Fax Settings gt Transmission Restriction Registering Permit ID No us NOTE Up to 10 Permit ID numbers can be registered 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press vV FAX TX RX Restriction and then Permit ID List 2 Add a Permit ID No 1 Press c System Menu Counter zb 8 IS 1111 GH 3 1 1 2 Use or the numeric keys to enter Permit ID No 0000 to 9999 3 Press OK 3 To register another Permit ID No repeat Steps 2 1 to 2 3 Changing and Deleting Permit ID No 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX TX RX Restriction and then Permit ID List 2 Change Delete Changing 8 17 Fax Settings gt Transmission Restriction 1 Press for Permit ID No you want to change System Menu Counter 10 10 A 2 Enter the new number
110. ient Fax Functions gt Using a Connected Telephone FAX Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax When fax originals have been sent the machine receives them automatically and when the call is from a telephone the machine follows the functions of the connected answering machine Therefore when the user is absent the other party can leave a message on the answering machine IMPORTANT When using FAX Answering Machine Auto Switch Reception function if a silence continues for at least 30 seconds before one minute passes after the machine has received a call from the other party the machine s silence detection function comes into operation and the machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine Refer to Reception on page 8 9 Flow of reception When the other party has sent When the other party has sent When the other party is calling originals with automatic send originals with manual send from a telephone Receive fax originals from the The answering machine plays the message
111. ilable for Send as E mail Send to Folder and Fax Transmission e NOTE Registering and editing of the Address Book can also be done in Embedded Web Server RX For details refer to the machine s Operation Guide Adding a Destination Address Book Add a new destination to the Address Book There are two registering methods contacts and groups When adding a group enter the group name and select group members from the Address Book Adding a contact A maximum of 200 contact addresses can be registered Destination name fax number sub address communication encryption transmission start speed and ECM can be registered for each destination NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Contact addresses can also be registered in the system menu 1 Display the screen 1 Press FAX on the Home screen Home o gt Ea 2 Press Address Book Menu Vv Add and then Contact 2 Enter the destination name 1 Enter the destination name up to 32 characters to be displayed on the Address Book and press Next gt For details on character entry refer to Character Entry Method on page 10 2 2 Enter the destination name up to 32 characters to be displayed on the Address Book and press Next gt 3 To specify an Address Number press V and then Address Number 4 Press or numeric keys to enter a
112. ils refer to the Embedded Web Server RX User Guide 5 8 Using Convenient Fax Functions gt Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed Using sub address reception function you can store received originals in a personal Sub Address Box For the method for using a Sub Address Box see the next section e Registering a Sub Address Box bk page 5 10 e Changing Deleting Sub Address Box gt page 5 11 For the method for manipulating a received fax stored in a Sub Address Box see the next section e Printing Originals from a Sub Address Box page 5 12 e Checking Details gt page 5 13 e Deleting Originals after Printing from a Sub Address Box page 5 13 e Deleting Originals from a Sub Address Box EF page 5 14 e Printing a Sub Address Box List gt page 5 15 For the method for transmitting to a Sub Address Box see the next section e Sub Address Transmission gt page 5 16 Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU T International Telecommunication Union recommendations Sub addresses enable communication modes with third party machines that were previously only possible between our brand machines These include confidential delivery Sending originals to an
113. ing starts Start 9 12 Using Convenient Fax Functions gt Sub Address Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box 1 Press Sub Address Box on the Home screen Home gt Sub Address Box 2 Selecting the Originals 1 Select the box containing the document you want to check 2 Press for the document whose details you want to check The details of the selected document are displayed Document Box 10 10 f EES ei d Mi doc00006420100908144604 Document Box 10 10 File Name doc000064201 00908144604 Number of Pages 1 page Resolution 200x1 0Odpi Normal 1 1 Date and Time 10 10 2010 10 10 el Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed form the Sub Address Box use the following operation 1 Press Sub Address Box on the Home screen 2 Selecting the Originals 1 Select the box containing the document you want to print 2 Select the document you want to print 3 Press Print 3 Configure the function 1 Press Delete afterPrint 2 Press On 4 Print 1 Press the Start key The original is deleted after printing 9 13 Using Convenient Fax Functions gt Sub Address Box Function Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a
114. ion Guide Energy Saver Setup refer to the machine s Operation Guide Network Setup refer to the machine s Operation Guide Language refer to the machine s Operation Guide 10 8 Appendix gt Menu Map Report page 8 5 Report Print page 8 5 Status Page page 7 9 Font List refer to the machine s Operation Guide Network Status refer to the machine s Operation Guide Service Status refer to the machine s Operation Guide Accounting Report refer to the machine s Operation Guide Sub Address Box List page 5 15 FAX List Index page 2 19 FAX List No page 2 19 Outgoing FAX Report page 7 7 Incoming FAX Report page 7 7 Optional Network Status refer to the machine s Operation Guide Admin Report Settings page 7 7 Outgoing FAX Report page 7 7 Incoming FAX Report page 7 7 Result Report Setting Send Result Report E mail Folder refer to the machine s Operation Guide FAX page 7 4 Canceled before Sending page 7 5 Recipient Format page 7 5 RX Result Report FAX page 7 6 RX Result Report Type page 7 10 Job Finish Notice Setting refer to the machine s Operation Guide Send Log History refer to the machine s Operation Guide Counter refer to the machine s Operation Guide User Property refer to the machine s Operation Guide Cassette
115. ion of the paper feed Paper orientation is different from the received document The image is printed after being rotated 90 automatically Images longer than the Legal length 14 inches are received and printed on Letter paper without dividing them indicates print output on two sheets NOTE When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 4 7 If All Media Types is selected a paper type cannot be specified for fax printouts 10 14 Index Numerics 2in1 Print 4 6 8 9 A Account Management 8 22 Address Book 2 12 3 10 Adding acontact 2 12 Adding a Group 2 15 Change Deletion 2 17 Printing Address List 2 19 Search 3 10 Select a Destination 3 10 B Batch Print 4 6 8 9 Batch Transmission Function 3 23 Broadcast Transmission 3 14 C Cancel Cancelling Delayed Transmission 3 24 Cancelling Direct Transmission 3 21 Cancelling Memory Transmission 3 5 Cancelling Polling Transmissions 5 20 Cancelling Transmission Disconnection of Communication 3 6 Cannot perform sub address transmission 9 8 Cannot receive document 9 8 Cannot send document 9 8 Chain Dial 3 28 Character Entry Method 10 2 Checking Transmission Results and Registration Status 7 2 Confirmation Screen of Destinations 7 12 Continuous Scan 3 20 D Date 2 9 Default fax settings 8 2 Delayed Transmission Immediate Transmission 3 24 Density
116. ion on page 5 16 N 5 9 Using Convenient Fax Functions gt Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Sub Address Boxes can also be registered in the system menu 1 Press Sub Address Box on the Home screen 2 Configure the function 1 Press Menu V and then Add 2 Enter the box name and press Next gt For details on character entry refer to Character Entry Method on page 10 2 3 Enter the sub address and press Next gt z NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address 4 Enter the information and then press OK The table below lists the items to be set Description Box No Enter the box number If you enter 00 the smallest number available will be automatically assigned Owner Set the owner of the box Select the owner from the user list that appears Permission Select whether to share the box Box Password User access to the box can be restricted by specifying a password to protect the box Entering a password is not mandatory Enter the same password of up to 16 characters in both Box Password and Confirm Password Delete after Automatically delete a document from the box once prin
117. l the sending restriction Counting of the number of used sheets You can reset the counting referring to the number of fax sheets to be sent and the time required for sending fax by all the accounts or by account Print of Accounting Report NOTE You can print the printed and sent page numbers that have been counted by all the accounts For details refer to the machine s Operation Guide Communication modes subject to job accounting Normal transmission Delayed transmission Broadcast transmission Sub address transmission Encrypted transmission Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC Restriction of use function When you have enabled job accounting you need to enter an Account ID when performing the following operations 8 22 Fax Settings gt Account Management Normal transmission Delayed transmission Broadcast transmission Sub address transmission Output from Sub address Box Encrypted transmission Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC When job accounting has been enabled batch transmission function works only for communication to be performed for the same Account ID The communication to be performed with a different Account ID is not conducted as a batch transmission Normally the Local FAX Name is printed in the transmit terminal identif
118. ll be added to the members 2 16 Before Using the Fax Machine gt Registering Destinations in the Address Book 4 Check if the selected destination was added to the group and press End 10 10 fiz Sales department 1 0123456 e gt Support department 0234567 UET L 4 Register the group 1 Press Save Now the group is added to the Address Book Select the item that you want to change 10 10 Name Support department Member Member 2 Address Number Auto Editing and Deleting Address Book Entries Edit and delete the destinations contacts you added to the Address Book Changing the Address Book d Display the screen 1 Press FAX on the Home screen Home o gt 2 Press Address Book Menu V and then Edit 3 Select the destination contacts or group to edit 10 10 Address Book All Kiel 019 d Sales department 1 002 H Support department 001 SYSTEM DEP 003 ini Sales department 1 Member 2 Menu Cancel Next gt al ee NOTE Destinations can be sorted or searched by destination name or address number For details refer to Choosing from the Address Book on page 3 10 2 17 Before Using the Fax Machine gt Registering Destinations in the Address Book 2 To edit the destination Editing a Contact 1 Change Address Number Name and destination type and address Refer to Adding a contact on page 2 12 for the details 2 After you have
119. maximum of 32 characters can be entered Recipient A maximum of 32 characters can be entered NOTE When Attach Cover Page of the Cover Page Tab is not set the Cover Page Confirmation screen will be displayed To include a cover page click on Attach Cover Page button 6 19 Sending Faxes from PC gt Basic Transmission 4 Add the destination to the destination list 1 Add this information to the Destination List by clicking on the Add to Destination List button 2 To change the recipient information of a destination that has been added to the Destination List select the destination to be changed and click on the Edit button Change the recipient information and click on the OK button FAX Number 6666 6666 Recipient Information Company Ir Department Ir Recipient Ir Description FAX Number The fax number cannot be changed Company A maximum of 32 characters can be entered Department A maximum of 32 characters can be entered Recipient A maximum of 32 characters can be entered 3 When the sender information is not set in the Default Settings dialog box click on the Sender Information tab and set the sender information Refer to 4 Sender Information Tab on page 6 13 Description Company A maximum of 64 characters can be entered Department A maximum of 64 characters can be entered Name A maxim
120. me of the speaker Speaker Volume Volume of the built in speaker when the line is connected by pressing the On Hook key Value 1 Minimum 2 3 Medium 4 5 Maximum 0 Mute FAX Monitor Volume Adjust the volume of the monitor Monitor Volume Volume of the built in soeaker when the line is connected without pressing the On Hook key such as in memory transmission Value 1 Minimum 2 3 Medium 4 5 Maximum 0 Mute Fax Settings gt Default fax settings Function Defaults Description FAX TX Resolution Select the default scanning resolution Value 400x400dpi Ultra Fine 200x400dpi Super Fine 200x200dpi Fine 200x100dpi Normal Continuous Scan FAX Set the continuous scan defaults Value Off On Display Status Log Item Description Display FAX Log Set the display method of the Status Log Value Show All Hide All Function Key Usage Item Description FAX Key Select whether to enable the FAX Key on the operation panel Value Disable Enable FAX settings related to the fax function can be configured TX RX Common Description Encryption Key Registration This is used to register an encryption key for encrypted communication Refer to Encryption on page 5 25 FAX Remote Diagnosis If a problem arises with this machine and you contact our service representative this feature enables our Service Center computer to access the machine
121. me of transmission Enter the fax number e NOTE lf New Destination Entry FAX on page 8 10 is set to Prohibit it is not possible to directly enter a fax number Select the destination from the Address Book or the One Touch Keys 1 Press Add Dest Ready to send 10 10 Dest 0 On Hook Chain Direct et Recall cb Add Dest Nee Seo u E oa Address Book Ext Address Book One Touch Key ea n j DH 2 Enter the fax number with the numeric keys 3 To enter another fax number press Next Dest Ready to send 10 10 On Hook Sub Address Detail Settings 1234567890 Pause Space 4 Backspace 4 When all destinations have been entered press OK NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine Select the destination from the Address Book 1 Press Address Book 3 14 sending Faxes gt Methods For Entering the Destination 2 Select the checkboxes of all destinations and press OK Address Book All sc I aim 123456 123456 10 10 __joWf2 789012 789012 Km di Jop ABCDEF 567890 cm oft GHIJKL 111111 caw al Select the destination from the One touch keys 1 Press One Touch Key 2 Select all destinations and press OK
122. mediate transmission Canceling a job 1 Select the job you want to cancel and press Cancel 2 Press Yes in confirmation screen The selected job is deleted Immediate transmission 1 Select the job you want to send by immediate transmission and press Start Now in the Menu screen 2 Press Yes in confirmation screen The transmission will start 3 24 sending Faxes gt Standby Transmission Standby Transmission During a communication you can scan originals and schedule a next transmission When the first communication is completed the machine automatically starts the scheduled next transmission When using standby transmission you do not need to wait when a communication has prolonged due to broadcast transmission NOTE Together with delayed transmission and interrupt send up to 35 transmissions can be scheduled You can use the broadcast transmission function 1 Press FAX on the Home screen Home o gt Ea 2 Place the originals 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Start Scanning of the originals starts and the next transmission is scheduled NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 7 12 5 When the communication is completed the scheduled transmission will begin
123. n Address Book refer to Adding a Destination Address Book on page 2 12 and for details on One Touch Key refer to Adding a Destination on One Touch Key on page 2 20 Date Timer Energy Saver Set the date and time for the location where you use the machine For details refer to Setting Date and Time on page 2 9 This feature sets a time period during which the machine will not print received faxes For details refer to Unusable Time on page 8 20 Adjustment Maintenance Adjust printing quality and conduct machine maintenance Fax Settings gt Default fax settings Report Print reports to check the machine settings and status Default settings for printing the result reports can also be configured Report Print Status Page Description A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary Refer to Status Page on page 7 9 Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described Refer to Printing from a Polling Box on page 5 23 FAX List Index You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations Refer to Printing Address List on page 2 19
124. n addition to a fax you can include e mail transmission and folder SMB FTP transmission to send as one job For details refer to the machine s Operation Guide sending Faxes gt Methods For Entering the Destination Choosing from the Address Book Select a destination registered in the Address Book NOTE For more information about how to register destinations in the Address Book refer to Registering Destinations in the Address Book on page 2 12 For details on the external address book refer to Embedded Web Server RX User Guide 1 Display the screen 1 Press Address Book Ready to send 10 10 l em Dest A j On Hook Chain Direct GE Recall cb Add Dest eee Nahi DIS S Address Book Ext Address Book One Touch Key i aa C Favorites 2 Select the destination 41 Press the checkbox to select the desired destination from the list The selected destinations are indicated by a checkmark in the check box 10 10 Address Book All bc 1 123456 123456 _Jof2 789012 789012 cm dan Jan ABCDEF 567890 cm ha e GHISKL 111111 am Destination Search 10 10 I Ka Searches by destination name Address Book All 001 pila 123456 123456 co x Advanced search by type of registered destination All 002 789012 789012 uw ay FAX or Group 7003 Sa ABCDEF 567890 wy 1004 GHIJKL 111111 mz SE Bees Displays details for individual des
125. n is registered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission Using sub addresses at the same time allows the communication modes described below Sub Address Bulletin Board Reception If the recipient s machine has a sub address bulletin board function you can use sub addresses to communicate with that machine even if it is a third party machine On this machine the sub address and sub address password Sub Address 3333 External FAX Q IMPORTANT The recipient s machine must also be equipped with a sub address bulletin board function Some fax machines cannot store originals and some do not support polling transmission Check both the sending and receiving machines beforehand to ensure that they each have the required functionality Ask the recipient for the sub address and password that are registered in the recipient s machine NOTE For more information on sub addresses refer to Sub Address Communication on page 5 9 For information on how to receive files using sub address bulletin board communication refer to Using Polling Reception with Sub Addresses on page 5 22 Using Polling Reception ee NOTE When the other party is using sub addresses refer to Using Polling Reception with Sub Addresses below d Press FAX on the Home screen Home o gt 2 Turn on polling reception
126. nation Use the procedure below to register a forwarding destination 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press vV FAX VW Forward Settings and then Forward Destination 5 2 Using Convenient Fax Functions gt Forward Settings 2 Configure the function 1 Press System Menu Counter 1 1 l e Display the add destination screen and follow the procedure below to register the forwarding destination Only one destination can be registered Selecting Forwarding Destination from Address Book 1 Press Address Book or Ext Address Book 2 Select the destination individual you want to register as a forwarding destination Entering Forwarding Destination Directly 1 Press Address Entry FAX Address Entry Email Address Entry Folder 2 Enter the address to be registered as a forwarding destination If Address Entry E mail or Address Entry Folder is selected for the forwarding destination N refer to the Operation Guide for the machine to enter the address NOTE For details on character entry refer to Character Entry Method on page 10 2 3 Press End Changing and Deleting Registration Contents Use the procedure below to change or delete registration contents 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press vV FAX VW Forward Settings and then Forward Destinati
127. nation for one transmission In the basic screen for sending press Direct This selects the direct TET transmission method and the keys on the touch panel are highlighted ken Sieden On Hook Chain GE Recall cb Add Dest KN EARJE Address Book Ext Address Book One Touch Key a c non wm Functions vy Favorites Cancelling Direct Transmission During direct transmission to cancel communication during transmission press the Stop key on the operation panel or Cancel on the touch panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take them out NOTE In some cases transmission may take place even if the Stop key or Cancel is pressed 3 21 sending Faxes gt Manual Send Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system NOTE Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving system before sending originals 1 Press FAX on the Home screen Home o gt 2 Place the originals 3 Press On Hook Ready to send 10 10 Dest Q On Hook Chain Direct eres Recall Add Dest PGS Address Book Ext Address Book One Touch Key Pee A 4 Use the numeric keys to enter the number of the receiving system
128. nd on the left or Right right 2 sided Binding Top Set when using a 2 sided sheet original that will be bound at the top Original Orientation Select the orientation of the original document top edge to scan correct direction The function is not displayed when 1 sided is selected NOTE For direct transmission you cannot use 2 sided sending Faxes gt FAX TX Resolution FAX TX Resolution Select fineness of images when sending FAX The larger the number the better the image resolution However better resolution also means larger file sizes and longer send times Description 400 x 400 dpi Ultra Ultra Fine when sending originals with minute characters Typical character size 6 point and lines more finely example Resolution Resolution 200 x 400 dpi Super Super Fine when sending originals with minute characters Typical character size 6 point and lines example Resolution Resolution 200 x 200 dpi Fine when sending originals Typical character size 8 point with relatively small characters and thin lines example Resolution Resolution 200 x 100 dpi Normal when sending originals with standard size Typical character size 10 5 point characters example Resolution Resolution NOTE The default setting is 200 x 100 dpi Normal The higher the resolution the clearer the image but the fax transmission time is longer Density Adjust the density NOTE When y
129. nel 4 Select transmission settings The transmission start soeed ECM and encrypted transmission can be set Before Using the Fax Machine gt Registering Destinations in the Address Book 1 Press Detail Settings _ _ __ 10 10 Sub Address Detail Settings 0123456789 Pause Space lt gt Backspace 2 2Press TX Start Speed ECM and Encrypted Transmission and set each item then press OK DER IS TX Start Speed 33600bps Encrypted Transmission a ke Description Detail Settings TX Start Speed This is set to change the transmission start speed Select the speed from 33 600 bps 14 400 bps and 9 600 bps NOTE Normally the default setting should be used ECM ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Encrypted This is set when using encrypted transmission to send the Transmission data For details refer to Using the Encrypted Transmission on page 5 28 5 Set a sub address To use sub address communication a sub address and password must be registered 1 Press Sub Address EE 10 10 Sub Address Detail Settings 0123456789 Pause Space lt gt Backspace a Lu Before Using the Fax Machine gt Registering
130. ng of TX Start Speed in System Menu Troubleshooting gt Error Code List Error Code Possible Cause Action U01600 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu U01700 U01720 Communication error occurred during high speed transmission Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu U01721 Communication error occurred during high speed transmission Designated transmission speed may not be available for the recipient machine Reduce the transmission start speed and send again U01800 U01820 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu U01821 Communication error occurred during reception of high speed transmission Designated transmission speed may not be available for this machine Ask the sender to reduce the transmission speed and send again NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu
131. ngs v Press Sound Touch panel keys that are pressed are outlined in red System Menu Counter 10 10 E Quick Setup Wizard j GES A Language Press A or v to scroll up and down Report i Eaconer O 0 nter Gem 3 Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below gem i Dest O b Recall E Ada Dest Add Dest oer Size oS gt Gy Original Orientation e op Edge on Top SS Duplex Address Book Ext P Ext Address Bool Book One Touch cial ely U 1 sided NAE TA Ps Favorites Close Add Edit Shortcut j vii 1 Legal and Safety Information Please read this information before using your machine This chapter provides information on the following topics Klee 1 2 Safety Conventions in THIS Guide cccccceccceescccceeeecceseecceuceccececsaueeecaueeeceuseessaaeessueeeesaeeessueeessaaeeesaaeees 1 2 ADUT TING Operation ee 1 3 LS GAN IN erte 1 3 IMPORTANT ARTE Ee Ui LEE 1 3 IMPORTANTES MESURES DE SECURITE E 1 3 Declarations to European Directives ccccecccecccsecceseceneeceeceeceueceaeecseeceuecsueeceesueessaeesaeessesseeesssueseaeenas 1 4 Technical regulations for terminal equipment cccceeccccececceeeeceececeeeeceeeeseececeuseesusesseeeesueesseeeeseeeeseees 1 4 Network Compatibility Declaration 20 0 0 ccccecccseeeeeeeeeceeeeeeeeesee seca eeseeeeeeeeeseeeesseeeeeeeeeaeeeeseeesneeeseeeeseees
132. ning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from the original output table Cancelling Memory Transmission during communication NOTE Even if transmission is canceled there is a possibility that pages scanned prior to cancelation were sent to the receiving party Check with the receiving party to see if pages were accidentally sent 1 Press the Status Job Cancel key Status Job Cancel 2 Canceling Transmission 1 Press Send Job Status 2 Select the transmission job that you want to cancel and press Cancel 3 Select Yes to cancel the transmission NOTE In some cases transmission may take place even if the Stop key or Cancel is pressed 3 5 sending Faxes gt Basic transmission procedure Cancelling Transmission during communication Follow this procedure to break the connection and stop transmission reception d Press the Status Job Cancel key Status Job Cancel 2 Disconnection of communication 1 Press v and then FAX 2 Press Line Off When communication is disconnected transmission stops NOTE To cancel direct transmission delayed transmission or polling transmission refer to the section for that function To cancel direct transmission refer to Cancelling Direct Transmission on page 3 21 X To cancel a delayed transmission or send a fax by immediate transmission refer to Cancelling and Sendin
133. nsmission Results and Registration Status 0008 1 2 CHECKING FAX JOD HISTO E 7 3 Displaying JOD LOG Screen cccccccseccseccceecceeeceeecaeecaeecueceueesaeecaeecsuecsueesseesseesseeseas 7 3 Printing Administrative Reports Result Report Setting ee ccceeeseeeceeeseeeeeeeeeeeeaeeenes 7 4 SONG Result Reports EE 1 4 Report for Job Canceled before Sending ccccccccseccseeceeeeceeeeaeeeseeeseeeeseeeseeeseesaees 7 5 Pee CIDIGML Ge EE 7 5 FAX RX Result ReporiS sissecsticnsbuceogcastetonasteatt Gosceencoerecestevienesdccatcuteesdanevexsoudesteewioheeneees 7 6 Activity Report Outgoing FAX Report and Incoming FAX Report ccccceseeeeeeeeeeeeeees 7 7 Printing Activity Reports cccccccseccseeceeecceecceeecaeeccaeeseeceesaeeeeaessaeeseeeeseeeseeeseeesaaes 1 7 a Deet Elei de ue EE 7 8 BIS A EE 7 9 Reporting FAX Receipt Result by E mail ccc ccceccceceeeeeeeeeeeeeeeeeeseeeseeeeseeeaeeeseesenees 7 10 Confirmation Screen Of Destinations 0 00 cece cee cceeece eee eeeece cece eeseeeseeeeeeeeseeeseeeseeeseeeseeeaes 7 12 WE Ia Tt RENE OM Default EE le e E 8 2 Operation TAS OG ME 8 2 System Men Settings o ccusascceredenaadiccmvaedsnnhendsasdanctivensddectindiegsd nai a a a aai 8 4 Kee WEE 8 5 Cassette MP Tray Settings ccccccccccccssceceeceeeeeececeeseceseaeeeeeesseeessaeesseeessnesseeeees 8 6 COMMON SENGS EE 8 6 TAA ee 8 7 Adjustment Maintenance ccc
134. nstall the software Place a check in the check box of the driver to be deleted and click Uninstall Uninstaller Welcome to the Software Remove Wizard This wizard helps you remove software for your printing system d z ze E Ces less ie Pe T 3 Finish uninstalling If a system restart message appears restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE The software can also be uninstalled using the Product Library In the Product Library screen select to uninstall and follow the on screen instructions to uninstall the software 6 6 Sending Faxes from PC gt Basic Transmission Basic Transmission 1 Create the document to be sent 1 Use an application on your computer to create the document to be sent 2 Set the original size and orientation 3 Select Print from the File menu The Print dialog box for the application that you are using will appear r Print 1 Printer Gi KICHE wS Type SS Document and Markups Print Range Preview Composite a All K 210 02 _ __ Current view Current page po Copies 1 Collate 297 01 f DEE Printable Area z V Auto Rotate and Center Choose paper source by PDF page size Use custom paper size when needed E Print to file gem Cas 2 Select settings in the Print dialog box 1 Select the
135. nt Sender Department Sender information department name Name Sender Name Sender information sender name FAX Number Sender FAX Number Sender information FAX number Telephone Sender Telephone Sender information telephone Number Number number Comment Comment Message entered in the Cover Page tab 4 Position the figures textboxes etc to create a Cover Page NOTE For information regarding the operation method refer to Help 5 From the Menu bar click on File and then Save As enter the file name and click on the Save button Save in A CPFolder x ef Ey Name z Date modified Type _ FAX Cover cpf 9 30 2010 3 02 DM CPF File D m E Object name FAX Cover ot Save as type Cover Page Templates cpf SA Cancel 6 Close the Edit Cover Page screen 7 The new template will be registered at the top of the list and can now be selected L woen Sending Options Cover Page Authentication Sender Information Cover Page Iw Attach Cover Page Edit Message Cover Page Templates D al rs FAX Templates English template 01 English template 02 English template 03 English template 04 English template 05 German template 01 German template 02 New Edit Delete Preview m ok Ga 6 27 Sending Faxes from PC gt Basic Transmission Transmission Control Perform the following procedure when you want to use your com
136. nter key System Menu Counter 2 Press v Cassette MP Tray Settings and then Cassette1 5 or Multi Purpose Tray Select the cassette that you want to use for fax reception 2 Selecting the paper size 1 Press Paper Size 2 Select Metric or Inch and select the paper size IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception Inch models Letter Legal Statement Metric models A4 B5 A5 Folio 3 Selecting the paper type 1 Press Media Type 2 Select the paper type 4 Set the paper type Configure paper settings for fax reception When selecting the paper type select the same paper type as you selected in step 3 For more information about configuring settings refer to Default fax settings on page 8 2 4 7 Using Convenient Fax Functions This chapter explains the following topics FAN EE 5 2 Type of Forwarding DESUMAUON sicscisacssscsceseiweiednesdedertidediaGenscdssbousaasdseesunnsdadietuanddusinuuaseGlbarduasineruawsratdanans 5 2 SENG FOWA Le ME 5 2 Registering Forwarding Destination ccccccccseccceeeeceeeeeeeeeseeeeeeeeeeeeeeseeeeseeeeseeeessaeesseessneeeseeeeeaeeessaeeess 5 2 Changing and Deleting Registration Contents ccccccccccseeeeeeeceeeeeseeeeseeeseeeeseeeeseeeeseaeessaeesneeeseeeesaes 5 3 PORWANGING TIME SCIUNG ME 5 4 Fle FOMAC UNO E 5 5 Fle SOPA AON E 5 5 E mail S ubject Add Info Setting WEE
137. nuel Ne pas jeter les piles dans le feu elles peuvent exploser Se conformer aux r glements pertinents quant a l limination des piles CONSERVER CES INSTRUCTIONS C Declarations to European Directives DECLARATION OF CONFORMITY TO 2004 108 EC 2006 95 EEC 93 68 EEC 1999 5 EC and 2009 125 EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment Limits and methods of measurement for radio EN55022 Class B interference characteristics of information technology equipment Limits for harmonic currents emissions for EN61000 3 2 equipment input current lt 16A per phase Limitation of voltage fluctuations and flicker in low EN61000 3 3 voltage supply systems for equipment with rated current lt 16A Safety of information technology equipment EN60950 1 including electrical business equipment Terminal Equipment TE TBR 21 Attachment requirements for pan European approval for connection to the analogue Public Switched Telephone Networks PSTNs of TE excluding TE supporting the voice telephony service in which network addressing if provided is by means of Dual Tone Multi Frequency DTMF signalling Technical regulations for terminal equipment This terminal equipment complies with e TBR21 e DEQO5ROO_ National AN for D e
138. o enter Unlock Code 0000 to 9999 3 Press OK ee NOTE To use the machine temporarily during unusable time enter the Unlock Code and press Login 8 21 Fax Settings gt Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account In user accounting up to 100 users can be managed using User ID and Password In job accounting the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID For each management method refer to the machine s Operation Guide Q Lo It will be necessary to log in if user management or department management are enabled Refer to in Logout on page 3 16 for the method for logging in Description of User Accounting Registration of User Description Register user access privileges User ID and Password Enable Disable User accounting NOTE Enable User accounting For details refer to the machine s Operation Guide Description of Job Accounting Registration of Account Description Register Account Name and Account ID Up to 8 digits can be entered Enable Disable job accounting Enable job accounting FAX send restriction Restricts the number of fax sheets that can be sent You can prohibit the use of this sending function or cance
139. o print Error Only or Specify Each Job NOTE When Specify Each Job is selected it is possible to set a send result report when transmitting For details refer to FAX TX Report on page 3 27 2 Ifyou selected On Error Only or Specify Each Job specify whether the transmitted image is to be attached by selecting Off do not print transmitted image Partial Image print part of the transmitted image at full size or Full Image print the entire transmitted image at reduced size With transmitted image Without transmitted Send Result Report Send Result Report 7 4 Managing Jobs gt Printing Administrative Reports Result Report Setting Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent Ls NOTE This is not displayed if E mail Folder and Fax are both set to Off in Send Result Reports 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press Report Result Report Setting Send Result Report and then Canceled before Sending 2 Configure the function 1 Press Off or On Recipient Format Select the Recipient Format for the send result report The name and destination that appear on the Send Result Report are taken from the information stored in the address book If Name or Destination is selected either the name destination name or the destination FAX No
140. om the drop down menu 2 Click on the Close button 5 Edit the Message 1 Click on the Edit Message button 2 Enter the message to be added to the Cover Page and click on the OK button A maximum of 1 000 characters can be entered 6 Click on the OK button 6 24 sending Faxes from PC gt Basic Transmission Sender Information Registration Please register the sender information to be included on the Cover Page NOTE For information regarding the registration method refer to 4 Sender Information Tab on page 6 13 ai Cem Sending Options Cover Page Gua Company Department Name Telephone Number FAX Number E mail Address Enter the E mail address to receive the send result report L oe TI Ga Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template Open the Default Settings dialog box 1 Perform the Default Settings Dialog Box procedure shown on page 6 11 open the Default Settings dialog box 2 Edit the Cover Page templates 1 Place a check in the Attach Cover Page checkbox and click on the New button The Edit Cover Page screen will be displayed LX x lt Sending Options Cover Page Authentication Sender Information Cover Page Iw Attach Cover Page Edit Message over Page Templates 6 25 Sending Faxes from PC gt Basic Transmission 2 Ente
141. on 2 Edit or delete the destination To edit the destination 5 3 Using Convenient Fax Functions gt Forward Settings 1 Press and change the destination 10 10 m o fia Sales department 1 123456789 System Menu Counter 1 1 l a To delete 1 Select the destination and press Delete the trash can icon System Menu Counter 42 li Sales department 1 123456789 rea 1 1 1 L 3 Press End Forwarding Time Setting Register the start time and end time between which forwarding is enabled 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX v Forward Settings V and then Schedule 2 Configure the function 1 Select All Day or Preset Time If Preset Time is selected enter the Start Time and End Time 2 Enter the start time and press Next gt System Menu Counter 10 10 i 5 4 Using Convenient Fax Functions gt Forward Settings NOTE Enter the time on the 24 hours system 3 Enter the end time and press OK File Format Setting If you are sending the file as an E mail attachment or transferring it to a folder SMB or FTP select PDF TIFF or XPS as the file format d Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX v Forward Settings and then File Format 2 Configure the function 4 Select PDF
142. ook to connect to the telephone line When the FAX number has been entered the machine starts dialing to the receiving system After pressing this key you can dial the number of the receiving system using the numeric keys For details refer to Manual Send on page 3 22 Sub Address Set this to transmit using a Sub Address For details refer to Sub Address Transmission on page 5 16 Detail Settings TX Start Speed This is set to change the transmission start speed Select the speed from 33 600 bps 14 400 bps and 9 600 bps NOTE Normally this should be used with the default setting ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Encrypted This is set when using encrypted transmission to send the Transmission data For details refer to Encryption on page 5 25 4 Press OK Entry of the destination finishes NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine Press Next Dest to enter the next fax number For details refer to Broadcast Transmission on page 3 14 I
143. original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled from the receiving machine Using sub address communication on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes NOTE In order to conduct sub address communication the other party s system also needs to be equipped with sub address communication functions of the same type Sub address based communication can be used together with various kind of functional communication When registering a sub address and sub address password in the Address Book and One touch keys you can omit their entry before transmission For details refer to the explanations in the procedure of each communication method and registration method Sub Address With the machine sub address and sub address passwords are called sub address Sub Address Use the numbers from 0 to 9 Space and and characters to enter a sub address of up to 20 digits When the machine receives faxes a sub address is used to specify the Sub Address Box Sub Address Password Use the numbers from 0 to 9 alphabets Space and and characters to enter a sub address password of up to 20 digits When the machine receives originals a sub address password is not used For the procedure for setting a sub address refer to Sub Address Transmiss
144. originals Scan Resolution Set the resolution at which to scan originals Density Adjust density File Name Entry Adds a file name Quiet Mode Lower print and scan speed for quiet processing Functions Original Size Select the size of originals to be scanned Orig Orientation Select the orientation of the original document top edge to scan correct direction Original Image Select original image type Continuous Scan Scan a large number of originals separately and then produce as one job Job Finish Notice Sends a notice by an e mail when a transmission is complete For each of the functions refer to Sending Faxes on page 3 1 or the machine s Operation X Guide 5 Start storing 1 Press the Start key The originals are scanned and stored in the Polling box Start Cancelling Polling Transmissions To cancel a polling transmission delete the polling transmission original saved in the polling box For information on how to delete the saved original refer to Deleting Originals in a Polling Box on page 5 24 5 20 Using Convenient Fax Functions gt Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine s number NOTE Multiple contacts cannot be specified for polling reception If you specified a destination for which encrypted communicatio
145. ort department BOX RI 3 1 Vv ai NOTE Destinations can be sorted or searched by destination name or address number For details refer to Choosing from the Address Book on page 3 10 3 Enter the One Touch Key name up to 24 characters displayed in the send base screen and press Next gt For details on character entry refer to Character Entry Method on page 10 2 N 4 Check ifthe destination entry is correct and press Save The destination is added to the Address Book Before Using the Fax Machine gt Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press vV Address Book One Touch and then One Touch Key Edit or delete the destination To edit the destination 1 Select the One Touch Key you wish to edit and press Menu followed by Edit ENEE 10 10 System Menu Counter 10 10 SS A 003 CCC 1 9 gt 010 None 011 None 012 None VY i i j al 2 Tochange to a different destination press Destination then select the destination and press OK 001 AAA 002 BBB 1 005 None 004 None 006 None 007 None 008 None 009 None 3 To change the name of the One Touch Keys displayed on the basic screen press Name then enter the name and press OK 4 Press Save The
146. ou want to increase the density of the original that has thin density density needs to be adjusted to Darker When you want to reduce the density of the original that has thick density density needs to be adjusted to Lighter Original Image Select original image type for best results Description Text Photo Best for mixed text and photo documents Photo Best for photos taken with a camera Text Best for documents that are mostly text Light Text Line Clearly reproduces faint characters written in pencil etc and thin lines on map originals or diagrams Text for OCR Scanning produces an image that is suitable for OCR Continuous Scan Scan a large number of originals in separate batches and then produce as one job Originals will be scanned continuously until you press Finish Scan 3 20 sending Faxes gt FAX Direct Transmission FAX Direct Transmission scans all originals into memory then dials and sends Scanning of the originals starts after the connection is made with the receiving system allowing you to verify that each page of the fax has been properly sent Setting for Direct transmission Description Starts direct transmission Dials the receiving system and after the communication has started originals are scanned Starts memory transmission After originals are scanned into memory the communication starts NOTE In direct transmission you can designate only one desti
147. particular Address Number 001 250 2 12 Before Using the Fax Machine gt Registering Destinations in the Address Book NOTE Address Number is an ID for a destination You can select any available number out of 200 numbers for contacts and 50 numbers for groups If you specify an address number that is already in use an error message appears when you press Save and the number cannot be registered If you set 000 as the address number the address is registered under the lowest available number 5 Press OK 3 Enter the fax number 1 Press FAX Select the item that you want to change 10 10 D 2 Enter the fax number up to 32 digits of the receiving system using the numeric keys EN PS Sub Address Detail Settings a e Description Pause Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Space It is possible to enter half width spaces in the entry of the destination number This is useful when checking if the destination number has been entered correctly lt gt Moves the cursor Backspace To correct the fax number press Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the number entirely press the Clear key on the operation pa
148. password entry screen Logging in when Job Accounting has been Enabled When job accounting has been enabled you need to enter an Account ID when using the machine Login 1 Inthe screen below enter the account ID using the numeric keys and press Login Enter the account ID 10 10 Enter the account ID i kkkkkkkk 2 Counter l d NOTE If you entered a wrong character press the Clear key and enter the account ID again If the entered account ID does not match the registered ID a warning beep will sound and login will fail Enter the correct account ID By pressing Check Counter you can refer to the number of pages printed and the number of pages scanned 2 Proceed to complete the rest of the steps Logout Authentication Logout When the operations are complete press the Authentication Logout key to return to the account ID entry screen 3 17 Sending Faxes gt Fax transmission functions Fax transmission functions Press Functions to display the functions Press A or Y to change the screen Ready to send 10 10 Resdy to send ana Dest A i i tM On Hook Chain Direct Check 2 pa Cuie ode RRC Kee ARA EN Ext fp Ext Address Books Book ss Touch EES Touch Key Function Quiet Mode j Add Dest La Uriginal 31ze gag oinal Orientation Top Edge on Top SS Duplex e 1 sided C Ges Add Edit q Shortcut Description Lower print and scan speed for quie
149. presentative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required NOTE Due to performance updating information in this Operation Guide is subject to change without notice 1 2 Legal and Safety Information gt Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine Please read the Operation Guide before you start using the machine During use refer to the Operation Guide for your machine for information regarding the sections listed below Environment Precautions for Use Loading Paper Toner Container Replacement Waste Toner Box Replacement Cleaning solving Malfunctions Responding to Error Messages Clearing Paper Jams Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS WHETHER OR PARTIAL OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM MALFUNCTIONS MISUSE OR EXTERNAL FACTORS SUCH AS POWER OUTAGES OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or C
150. print received faxes IMPORTANT When Unusable Time is set in addition to fax printing all other printing operations are prohibited during the unusable time period including printing of copy jobs and printer jobs and printing from USB memory Faxes and print jobs received during the unusable time period are printed after the unusable time period ends or when the unusable time period is temporarily canceled ws NOTE If the login user name entry screen appears during operations log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below exe Elulz Login User Name Login Password P 4035i MFP P 5035i MFP P 6035i MFP 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press vV Date Timer Energy Saver V and then Unusable Time 2 Configure the function Set the unusable time Press On 2 Press Unusable Time 3 Use or the numeric keys to enter the start time 4 Press OK 5 Use or the numeric keys to enter the end time NOTE If the same time is set as the start time and end time you cannot use all day 6 Press OK 8 20 Fax Settings gt Unusable Time Set the cancel code Specify the code to temporarily cancel the unusable setting during unusable time 1 Press Unlock code 2 Use the numeric keys t
151. product name of the machine XXX XXX NW FAX to be used in the printer name list 2 Setthe print range and other settings NOTE Make sure that the number of copies is set to 1 The following screen is an example The actual dialog box will vary depending on the application that you are using 3 Click Properties to open the Properties window 6 7 Sending Faxes from PC gt Basic Transmission 3 Select settings on the FAX Setting tab 1 Specify fax settings such as the original size on the FAX Setting tab and click OK De x FAX Setting About 1 Restore Defaults SEL For detailed information on the settings on the tab refer to Configuring the Driver Default N Settings on page 6 10 2 You will return to the Print dialog box for the application Click OK The Transmit Settings dialog box will appear 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dialog box For details on the settings refer to Changing Transmit Settings on page 6 14 5 Specify a cover page To include a cover page select settings on the Cover Page tab For details on the settings refer to Using Cover Pages on page 6 18 6 8 Sending Faxes from PC gt Basic Transmission G Set the destination 1 Use the keyboard to enter the destination fax number in the Address Setting tab 2 Click Ad
152. program mode Place the originals and press the Start key 3 30 4 Receiving Faxes This chapter explains the following topics SE ten UIC Ge e e ANE 4 2 FRCS HOM Ed e E 4 2 Checking and Changing the Reception Method cccccccecccceeeeeceeeeceeeeeeeeeeeeeaeeeeseeeeeeeeeesaseeesneeeessenees 4 2 FION OT COTA EE 4 3 Canceling reception Disconnection Of COMMUNICATION ccceceeecccceeeeeeeeeeeeeeeseeeeeeesaeeeeeeaeneeeeesaeeeeeeas 4 3 Kontal RECODO rereana E EE OA E E E E E EE AER 4 4 POW Ol VOC SUOMI WE 4 4 Kee dlele Ri ee eree EE E E E ee ae eee 4 5 Fax reception settings E 4 6 USI HGH ANUNG E 4 6 PA E AM EE 4 6 BACE le E 4 6 RECODO TIME EE 4 6 Media Type for Print Output EE 4 7 4 1 Receiving Faxes gt FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX dedicated machine that does not receive telephone calls set the machine to FAX dedicated reception No special operation is required when receiving faxes Reception Method The methods for receiving faxes on the machine are shown below Auto Normal Auto FAX TEL Refer to 5 31 Auto Answering machine Refer to 5 33 Manual Refer to 4 4 Auto DRD Refer to 5 35 Checking and Changing the Reception Method 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX Reception and then Reception Mode 2 Select the reception method 1 Press t
153. ptions Cover Pare Authentication Sender Information Company Department Name Telephone Number FAx Number E mail Address Enter the E mail address to receive the send result report Cancel Enter your own information into fields explained below to send a cover page with your faxes Company Description A maximum of 64 characters can be entered Department A maximum of 64 characters can be entered Name A maximum of 32 characters can be entered Telephone Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces FAX Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces E Mail Address NOTE A maximum of 128 characters can be entered Available characters Symbols amp _ and Alphanumerics 0 9 A Z and a Z Entering the e mail address makes it possible to receive the transmission results report by e mail The fax machine must be set to transmit e mail For details refer to the Operation Guide for the machine 6 13 sending Faxes from PC gt Basic Transmission Changing Transmit Settings Transmit Settings can be changed at the time of transmission 1 Selecting a Destination from the Address Book NOTE There are three types of Address Books from wh
154. puter to verify the status of a fax transmission currently being processed or to actually terminate that transmission Once a fax transmission starts being processed a Transmission Control icon will be displayed in the Windows Task Bar 10 10 PM ai B U ee el ied al 10 10 2010 1 Double click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed Document Help Document being processed Document Status Pages FAX Number Received at Test Page To terminate any transmission select that transmission and then select Cancel from the Document menu Ending Transmission Control Right click on the Transmission Control icon and select Exit S 10 10 PM 10 10 2010 ed ec Ko el 6 28 7 Managing Jobs This chapter explains the following topics Various Tools for Checking Transmission Results and Registration Status 2 0 cccccceceeseeeeceeeeseeeeeeeeeseeeneees 7 2 e ue FAX JOD el re E 1 3 Displaying JOD Log SOCS ME 1 3 Printing Administrative Reports Result Report Setting c cc cccccceeceeeseeeeeseeeeeseeeeeseeeeeseeeeeeseeseeseeeeeeaeeeessaees 7 4 Send IES OSE Reps eege 1 4 Report for Job Canceled before Sending 7 5 FAX RA PRO SUIU EE eege 7 6 Activity Report Outgoing FAX Report and Incoming FAX Report ccccccccceceeceeseeeeeeaeeeesaeeeeseeeeesaaeeesaeeeeeaes 7 7 Pinong ACUVIY REPONS
155. r the characters From the Menu bar click on Insert and then Textbox and then position the textbox and enter the characters File Edit View Insert Layout Help 3 Position the field box From the Menu bar s Insert menu select the field box to be positioned File Edit View Insert Layout Help To Recipient d Compant IMPORTANT If there are too many characters in the entered information such as recipient name or company name the information will not fit in the field box and some of the characters could be cut off When positioning the field box make it large enough and adjust the font point size so that the inserted information will fit in the field box ee NOTE When a fax is transmitted the information entered in the Default Settings and Destination Settings will automatically be entered in the fields The following field boxes can be used Use them as required Menu Item Template Display Inserted Information Destination Company Recipient Company Recipient information company name Department Recipient Department Recipient information department name Name Recipient Name Recipient information recipient name Address Recipient Address Recipient FAX number 6 26 Sending Faxes from PC gt Basic Transmission Menu Item Template Display Inserted Information Sender Company Sender Company Sender information company name Departme
156. ransmission 3 2 Cancel 3 5 Menu Map 10 7 Messages 9 4 N No Print Output 9 8 O One touch Keys 2 20 Adding a Destination 2 20 Change Delete 2 21 select Destination 3 12 Operation Panel 2 4 Original Image 3 20 Original Orientation 3 19 Original Size 3 19 P Part Names and Functions 2 2 PBX Setting 2 11 Permit Fax No Change Deletion 8 14 Registration 8 13 Permit ID No Change Deletion 8 17 Registration 8 17 Polling Communication 5 18 Checking 5 24 Deleting Originals in a Polling Box 5 24 Polling Reception 5 21 Polling Transmission 5 18 Printing from a Polling Box 5 23 Sub Address Bulletin Board Reception 5 21 Precautions When Turning Power OFF 9 3 Priority Override Send 3 4 Q Quick No Search key 2 6 Quick Setup Wizard 2 7 Quiet Mode 3 19 R Received FAX Sizes and Paper Priority 10 13 10 14 Receiving Mode 4 2 8 9 Reception Date Time 4 6 8 9 Redial 3 7 Changing Retry Times 8 8 Reject Fax No Change Deletion 8 15 Registration 8 15 Remote Diagnostics 8 7 Remote Switch Function 5 40 8 9 How to Register 8 9 How to Use 5 40 Report Activity Report 7 7 FAX RX Result Reports 7 6 Report for Job Canceled before Sending 7 5 Send Result Reports 7 4 Sub Address Box List 5 15 Rings Answering Machine 8 9 FAX TEL 8 9 Normal 8 9 RX Start Speed 8 10 S Selection of Transmit Terminal Identification TTI 2 7 8 8 Send Status 3 3 Sound FAX Monitor Volume 8 6 FAX Speaker Volume 8 6 Job Finish 8 6 Sound Volume FAX
157. rd Fax Setup Quick Setup Wizard Fax Setup In quick setup mode a wizard is used to configure the following settings Be sure to complete the settings before using the fax system Fax setup items Step 1 Dialing RX Mode Setting item Dialing Mode Description Select the dialing mode according to the line type Reference Page Reception Mode Select the reception mode Auto DRD Select the reception pattern 2 Local Fax Info Local FAX Name Register the local fax name printed on the fax on the receiving system Local FAX Number Enter the local fax number to be printed on the fax on the receiving system Local FAX ID Enter the local fax ID The local fax ID can limit other parties with which you can communicate Enter the four digit local FAX ID number TTI Select whether or not to print the local fax information on the fax on the receiving system 3 Sound Volume Speaker Volume Set the volume when pressing On Hook Speaker Volume Volume of the built in speaker when the line is connected by pressing On Hook Monitor Volume Set the monitor volume Monitor Volume Volume of the built in speaker when the line is connected without pressing On Hook such as in memory transmission Job Finish Emit a sound when a print job is normally completed Normal Set number of times to let phone ring before answering a call Answering Machine
158. receiving systems 9 25 Using Convenient Fax Functions gt Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication the other party is directly entered using the numeric keys in the sending system and when setting encryption in the receiving system For the creation of the encryption key numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and or letters arbitrarily NOTE Up to 20 encryption keys can be registered d Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX TX RX Common and then Encryption Key Registration 2 Configure the function 1 Press for the unregistered encryption key d System Menu Counter 10 10 Key01 Tint Key02 1 5 Key03 Key04 aa Vv i d 2 Enter the 16 digit encryption key 1234567890ABCDEF at 16 d em NOTE Use numbers 0 to 9 and alphabetical letters A to F to register the encryption key 3 Press OK 4 To register other encryption keys repeat Steps 2 1 to 2 3 3 Finish registration Press End 5 26 Using Convenient Fax Functions gt Encryption Changing and Deleting Registration Contents of Encryption Key 1 Display the screen 1 Press the System Menu Counter key System Menu Counter 2 Press v FAX TX RX Common and then Encryption Key Regi
159. rect Check with the other party U03700 Sub address bulletin board reception was attempted but the other party s machine either does not have a sub address bulletin board communication function or there were no originals in any of the Originals transfer boxes sub address boxes U04000 Specified sub address box is not registered in our brand recipient machine or the sub address does not match Troubleshooting gt Error Code List Error Code U04100 Possible Cause Action Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled because the specified box is not registered U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function U04400 Encrypted transmission was canceled because the encryption key does not match U04500 Encrypted reception was canceled because the encryption key does not match U05100 Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine Check with the recipient U05200 Reception was canceled because communication requirements are not met due to the reception restriction set on this machine U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on t
160. rint each page as it is received For more information about configuring settings refer to Default fax settings on page 8 2 N Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone NOTE Ch the received data is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memory the reception date time is not added to the forwarded data Print the reception date time Do not print the reception date time For more information about configuring settings refer to Default fax settings on page 8 2 N 4 6 Receiving Faxes gt Fax reception settings Media Type for Print Output Specify the paper type to be used for print output of the received fax Supported paper types All Media Types Plain Rough Vellum Labels Recycled Bond Cardstock Color Envelope Thick High Quality Custom 1 8 For more information about configuring settings refer to Default fax settings on page 8 2 N Setting the cassette for the print output of received faxes By specifying the media type faxes can be received on the corresponding cassette 1 Display the screen 1 Press the System Menu Cou
161. roducts to Install list Devices e Cc Custom Install e Add multiple devices and printing utilities SE Maintenance Run utility programs Read manuals and readme amp Remove devices drivers and utilities a ma E rivers o S o a a m a lill Use host name as port name 4 5 utilities Language Insta English Z 2013 KYOCERA Document Solutions Inc 4 Select FAX Driver 5 Click p 6 Click Install NOTE e The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network cable and that it is turned on and click CG Reload e If the Windows security window appears click Install this driver software anyway 4 Finish the installation If a system restart message appears restart the computer by following the screen prompts This completes the FAX driver installation procedure sending Faxes from PC gt Setup Uninstalling the FAX Driver Perform the following procedure to delete the FAX Driver from your computer e NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges 1 Display the screen Click Start button on the Windows and then select All Programs name of offer company and Uninstall Product Library to display the Uninstall Wizard 2 Uni
162. s 1 5 TEAC SAU nt un E le BEE 1 5 1 1 Legal and Safety Information gt Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user other individuals and surrounding objects and ensure correct and safe usage of the facsimile WARNING Indicates that serious injury or even death may result from insufficient A attention to or incorrect compliance with the related points CAUTION Indicates that personal injury or mechanical damage may result from A insufficient attention to or incorrect compliance with the related points Symbols The A symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol bg General warning A Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol S Warning of prohibited action Q Disassembly prohibited The symbol indicates that the related section includes information on actions which must be performed Specifics of the required action are indicated inside the symbol Q Alert of required action eg Remove the power plug from the outlet Always connect the machine to an outlet with a ground connection Please contact your service re
163. s 9 3 Oe Le 9 4 ENO COC CSU E 9 5 THOUS SOO UNO WEE 9 8 10 APPENdIX EE O Character Gulden ee WEE 10 2 ENUY E 10 2 Su latsb ee E 10 4 EE EE ee 10 5 IVT E 10 7 Received FAX Sizes and Paper Priority Metric Model cccccceeeeceeeeeeeeeeeeeeseeeaaees 10 13 Received FAX Sizes and Paper Priority Inch Model ccccceeceeeeeeeeeeeeeeeeeeeeneeeeneees 10 14 NON EE Index 1 Preface This Operation Guide is intended to help you operate the machine correctly perform routine maintenance and take a simple troubleshooting action as necessary so that you can always use the machine in good condition Please read the Operation Guide before using the facsimile Keep it close to the facsimile for easy reference About the FAX Operation Guide this Guide Structure of the guide This Operation Guide contains the following chapters Legal and Safety Information Contents Provides precautions regarding use of the machine and trademark information Before Using the Fax Machine Explains the part names and the quick setup wizard Sending Faxes Explains the general methods for sending faxes and transmission functions Receiving Faxes Explains the general methods for receiving faxes and reception functions Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the memory forwarding received faxes and polling communication a function th
164. splayed by pressing the Home key on the operation panel Touching an icon will display the corresponding screen You can change the icons to display on the Home screen as well as its background Refer to the Operation Guide for the machine for the editing of this Home screen N 1 elect the function 9 46 2 in 3 4 K 3 6 The appearance may differ from your actual screen depending on your configuration and option settings Message Description Displays the message depending on the status Login User Name Displays the logged in user name This is displayed when user login administration is enabled Pressing Login User Name will display the information of the logged in user Logout Logs out the current user This is displayed when user login administration is enabled Desktop Displays a maximum of 40 function icons including the functions registered in program Icons that are not displayed on the first page will appear by changing the page Screen switching keys Use these buttons to switch between desktop pages NOTE You can also switch views by touching the screen and moving the finger sideways i e swiping Select the function 10 10 Logout FAX Custom Box Taskbar Displays a maximum of 5 task icons Before Using the Fax Machine gt Part Names and Functions Operating the touch panel Displays the status of the ees GE Displays the date
165. ss the Start key Start Transmission begins 6 Replace the handset When sending starts return the handset to its original position 5 37 Using Convenient Fax Functions gt Using a Connected Telephone Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party us NOTE FAX Automatic Reception has been preset for the receiving mode of this machine To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Reception Mode on page 8 9 1 The telephone rings When there is an incoming call the telephone connected to the machine makes a ringing tone 2 Lift the handset Lift the handset of the telephone 3 Check if the telephone line has connected to the fax of the sending system If the destination is a fax machine you will hear soft beep sounds If a person answers you can talk to that person 4 Press FAX on the Home screen and then On Hook H O m e Ready to send 10 10 L Dest Q FAX Recall cb Add Dest A Address Book Ext Address Book One Touch Key a H DH 5 38 Using Convenient Fax Functions gt Using a Connected Telephone 5 Press Manual RX 10 10 Reception will start NOTE When using a telephone set that can send tone signals use the telephone to start the reception of originals with the remote switch function Refer to Remote Switch
166. ssion that meets communication requirements but when the transmission does not meet the requirements the machine indicates an error This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Unknown Number Reception on page 8 19 NOTE Before using transmission restriction be sure to read the following prerequisites communication establishing requirements and reception rejection requirements thoroughly and consult with the other parties with which you communicate Prerequisites Communication Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 8 13 or Registering Permit ID No on page 8 17 Send restriction settings are specified in Permit List Address Book in Send Restrictions Refer to Setting Send Restriction on page 8 18 Register the Local FAX Numbers or Local FAX IDs of other parties The recipients Local FAX Number matches a Permitted FAX No registered on the machine The recipients Local FAX ID matches a Permitted ID registered on the machine When the number was dialed using the Address Book or One touch keys the last 4 digits of th
167. stration 2 Change Delete Changing 1 Press for the encryption key you want to change System Menu Counter 10 10 Key02 Key03 DER Key04 2 Enter the new encryption key 3 Press OK Deleting 1 Select the encryption key you want to delete and press Delete the trash can icon System Menu Counter 2 10 Key01 Key02 1 Key03 1 5 ak 3 Key04 ly Le ed 2 Press Yes in confirmation screen 3 Finish changing deleting 1 Press End Using Convenient Fax Functions gt Encryption Using the Encrypted Transmission When sending originals by encrypted transmission use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys NOTE Encrypted transmission can be also used in broadcast transmission With encryption communication you cannot conduct sub address transmission 1 Register the encryption key ahead of time Register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to Registering an Encryption Key on page 5 26 2 Press FAX on the Home screen Home o gt Ea 3 Place the originals 4 Specifying destination 1 Press Add Dest and enter the fax number of the other party NOTE When encrypted transmission has been set to a destination in the Address Book or One touch keys you can use the destination
168. t processing Select this mode when the running noise is uncomfortable Use V or A to scroll up and down Reference Page Original Size Specify the original size to be scanned Original Orientation Select the orientation of the original document top edge to scan correct direction Duplex Automatically scan 2 sided originals FAX TX Resolution Set the resolution at which to scan originals Density Adjust density Original Image Select original image type Continuous Scan Scan a large number of originals separately and then produce as one job File Name Entry Adds a file name Job Finish Notice Send notice by e mail when a job is complete FAX Delayed Transmission Specify a time for transmission FAX Direct Transmission Connect to the destination first and then scan the original Polling Communication Initiate reception of a fax by controlling the receiving machine FAX TX Report Print transmission results after transmission Other transmission functions Function Standby Transmission Description During a communication you can scan originals and schedule a next transmission Reference Page Interrupt Send During communication when you scan originals by selecting direct transmission you can use interrupt send Sub Address Box Function Send a fax using the Sub Address communications function Encr
169. tart fax reception by operation from the connected telephone set use the following operation Value 00 99 For details refer to Remote Switch Function on page 5 40 N Encrypted Reception Turns on reception by encrypted communication Value On Off If turned on select the encryption key For details refer to Encryption on page 5 25 N Fax Settings gt Default fax settings Description Set whether ECM RX is performed ECM is acommunication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Value On Off NOTE When there is a large amount of noise on the line communication may take slightly longer than when Off is selected RX Start Speed Change the RX Start Speed When communication conditions are bad the fax may not be received correctly In that case set a lower RX Start Speed Value 9600bps 14400bps 33600bps NOTE Normally this should be used with the default setting TX RX Restriction This function allows you to send or receive originals only when communication requirements are met For details refer to Transmission Restriction on page 8 11 Forward Settings When you have received a fax you can forward the received image to other faxes and computers or specify a num
170. telephone set The telephone line switches to the machine and reception starts 5 40 6 Sending Faxes from PC This chapter explains the following topics Flow of Network FAX Sending A 6 2 Flow of Network FAX Receiving ccccccsecccceececcesececeseecsuueecsaeecsaueeesaueeecsaeessageeessuueessaeeeeseaeeessuseessgeeeseaeeeseass 6 2 S11 6 EE 6 3 Installing the Fax RT 6 4 Bill ln tekug CR El TE 6 6 BSG VAY SUAS e 6 Configuring the Driver Default Settings 6 10 Default Set ngs Dialog BOK E 6 11 ChamGinG Transmit SC WINGS sisisi snra onn deeg Zeg 6 14 SIG COV Gl ASS e a E E E 6 18 Cover Page Registration Default Settings 0 0 cccccecceeceeeeeseeeeeeeeeeeeeeeeseeeeeeseeeeeseaeeeseueeesaeeeesaeeesanes 6 23 Transmission CONTON EE 6 28 6 1 Sending Faxes from PC gt Flow of Network FAX Sending The Network FAX function enables any PC which is networked to the machine to perform sending and receiving of faxes Its primary features include the following PC prepared document can be sent and received by fax without being printed out An Address Book in the machine PC can be used to specify a desired destination Addition of a cover page Transmission and printing can be done simultaneously E mail reporting of the transmission result Sub address transmission is available Operation is as simple as printing Flow of Network FAX Sending Network FAX sending is performed in the following sequen
171. the lt d or gt button The template display magnification can also be changed within the range of 25 to 250 from the drop down menu IMPORTANT Before transmitting the fax be sure to use the Preview screen to check all of the displayed information including the recipient name and company name If there is a large number of characters for information that is automatically entered they might not completely fit in the field and the characters might not print correctly If the characters are not displayed correctly reduce the number of characters in the recipient information or sender information or edit the template being used 6 21 Sending Faxes from PC gt Basic Transmission 2 Click on the Close button 8 Edit the Message 1 Click on the Edit Message button gt wm ba a Address Setting Cover Page Option Sender Information EE Cover Page Templates a A qg English template 02 English template 03 English template 04 English template 05 German template 01 German template 02 German template 03 New Edit Delete Preview en en 2 Enter the message to be added to the Cover Page and click on the OK button Message Cancel Item Description Message A maximum of 1 000 characters can be entered 9 Transmit Click on the Send button to begin the transmission 6 22 Sending Faxes from PC gt Basic Transmission Cover P
172. the line and other conditions Value On Off NOTE When there is a large amount of noise on the line communication may take slightly longer than when Off is selected TX Start Speed Set the TX Start Speed When communication conditions are bad the fax may not be transmitted correctly In that case set a lower TX Start Speed Value 9600bps 14400bps 33600bps NOTE Normally this should be used with the default setting Fax Settings gt Default fax settings Reception Item Media Type Description Specify the paper type to be used for print output of the received fax Value All Media Types Plain Rough Vellum Labels Recycled Bond Cardstock Color Envelope Thick High Quality Custom 1 8 Refer to Media Type for Print Output on page 4 7 Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone Value On Off O For details refer to Reception Date Time on page 4 6 Duplex Printing When received multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data Value On Off For details refer to Duplex Printing on page 4 6 N 2 in 1 Print When you receive a multi page Statement or A5 size original this f
173. tination and then click on the Delete button To delete all of the destinations from the Destination List click on the Delete all button 6 15 Sending Faxes from PC gt Basic Transmission 4 Click on the OK button The Transmit Settings dialog box will be displayed once again 2 Subaddress Based Communication NOTE In order to conduct sub address communication the other party s system also needs to be equipped with sub address communication functions of the same type Open the Option Settings dialog box 1 Click on the Option Settings button in the Address Setting tab of the Transmit Settings dialog box e Address Setting Je ver Page Option Sender Information FAX Number Add to Destination List Destination List Select from Address Book 2 Items Remaining 98 Items FAX Number Compan artmen ecipien RQ 6789012345 ABC Tec Richard Zs 3456799012 DDD Corp Harold Edit Delete All 2 Enter the sub address and password as it is registered in the destination fax Recipient Information Company e A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces a space CANNOT be entered as the first character 3 Click on the OK button The Transmit Settings dialog box will be displayed once again 6 16 Sending Faxes from PC gt Basic Transmission 3 Cover Page Settin
174. tinations You can specify a destination by address number by pressing the Quick No Search key Sending Faxes gt Methods For Entering the Destination You can also press Menu to perform a more detailed search Narrow Down Advanced search by type of registered destination All FAX or Group Search Name and Search No Searches by destination name or address number Sort Name and Sort No Sorts the list by destination name or address number NOTE You may choose multiple destinations To cancel a selection press the corresponding checkbox to clear the check mark 3 Press OK Accept the destinations 3 11 sending Faxes gt Methods For Entering the Destination Choosing by One Touch Key Select the destination using the One Touch Keys NOTE For more information on adding One Touch keys refer to Adding a Destination on One Touch Key on page 2 20 4 Display the screen 1 Press One Touch Key Ready to send 10 10 Dest O On Hook Chain Direct Check Recall s Add Dest II Address Book Ext Address Boo s Functions 2 Select the destination 1 Press the One Touch Keys where the destination is registered _ OX Pai 001 123456 a 004 None 1 9 I ai 010 None 011 None 012 None Cancel NOTE D You can specify a one touch key by one touch number by pressing the Quick No Search key 3 Press OK Accept the destinations 3 12 sen
175. ting is complete To Printed delete the document press On To retain the document press Off Displayed when the user login administration is enabled 3 Check the details you have entered and then press Save A box is created Using Convenient Fax Functions gt Sub Address Box Function Changing Deleting Sub Address Box NOTE Sub Address Boxes can also be changed deleted in the system menu 1 Press Sub Address Box on the Home screen 2 Changing Deleting Changing 1 Press Menu V and then Edit 2 Select the box and press Next gt 3 Press the box that you want to change and change the settings The table below lists the items to be set Description Box Name Set the box name to be displayed on the touch panel Box No Enter the box number If you enter 00 the smallest number available will be automatically assigned Sub Address Enter the sub address Owner Set the owner of the box Select the owner from the user list that appears Permission Select whether to share the box Box Password User access to the box can be restricted by specifying a password to protect the box Entering a password is not mandatory Enter the same password of up to 16 characters in both Box Password and Confirm Password Delete after Automatically delete a document from the box once printing is complete To Printed delete the document press On To retain the document press Off
176. ub address password correct recipient 10 Appendix This chapter explains the following topics Character ENT MONO seccabsucmcarteuscasectwatstocnstacvemeiacmonnsasentuatetweeecancotasecmebeseraj aaundanie names duces E O 10 2 DS Cle NOUNS eege eege 10 5 E EE e EE 10 7 Received FAX Sizes and Paper Priority Metric Model 10 13 Received FAX Sizes and Paper Priority Inch Model 10 14 10 1 Appendix gt Character Entry Method Character Entry Method To enter characters for a name use the on display keyboard in the touch panel following the steps as explained below NOTE QWERTY QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available If necessary change the layout For information on how to change layouts refer to the machine s Operation Guide QWERTY layout is used here as an example You may use another layout following the same steps Entry Screens Lower case Letter Entry Screen Display Description Displays entered characters Keyboard Press the character to enter ABC Symbol Select the characters that are entered To enter symbols or numbers select Symbol A a a A Press to switch between upper case and lower case Cursor Key Press to move the cursor on the display Input Limit Display Displays maximum number of characters and the number of characters entered Delete Key Press to delete a character to the l
177. um of 32 characters can be entered Telephone Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces FAX Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces E mail Address A maximum of 128 characters can be entered Available characters Symbols amp _ and Alphanumerics 0 9 A Z and a Z 6 20 Sending Faxes from PC gt Basic Transmission 5 Attach a Cover Page Click on the Cover Page tab and place a check in the Attach Cover Page checkbox S Address Seti ition Sender Information New Edit 6 Select the Cover Page to be attached Select a Cover Page template from the Cover Page Templates list ee NOTE If the Cover Page is registered in the Default Settings then the action of selecting the Cover Page for each transmission can be omitted Refer to Cover Page Registration Default Settings on page 6 23 Original Cover Page templates can be created Refer to Creating New Cover Page Templates on page 6 25 7 Check the contents of the Cover Page 1 Click on the Preview button A preview of the currently selected template will be displayed To display a different template use the drop down menu at the top of the dialog box or click on
178. ument is portrait or landscape Available settings Portrait Landscape Resolution Select the resolution of the document to be transmitted from the drop down list Available settings Normal Fine Ultra fine FAX TX Setting Click FAX TX Setting to change the default settings for fax transmission The Default Settings dialog box will appear sending Faxes from PC gt Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box you can minimize the need to change the settings each time The Default Settings dialog box can be accessed by the following procedure 1 Display the screen 1 Click the Start button on the taskbar click Control Panel and then click View devices and printers 2 Right click the name of the machine to be used as the network fax and select Printing preferences from the resulting drop down menu Click the FAX TX Setting button in the Printing Preferences window 2 Configure the settings 1 Sending Options Tab FE ee mm mr Tag zm lee Sending Options Cover Page Authentication Sender Information Sending Options M Fax Belgyedtransme TI a Transmit and Print Display confirm dialog Description FAX Delayed Transmit Check the checkbox in order to activate the time fields to the right of checkbox the checkbox whenever you want to set the time that your documents will be transmitte
179. unction prints 2 pages of the original at a time on one Letter or A4 size sheet of paper Value On Off For details refer to 2 in 1 Print on page 4 6 Batch Print When a multi page fax is received the pages are printed in a batch after all pages are received lf Off is set each page is printed as it is received Value On Off For details refer to Batch Print on page 4 6 N Rings Normal If the reception method is fax automatic reception the number of rings until the machine answers a call can be changed as needed Value 1 15 Rings Answering Machine If the reception method is FAX Answering Machine Auto Switch Reception the number of rings until the machine answers a call can be changed as needed Value 1 15 Rings FAX TEL If the reception method is FAX TEL Auto Switch Reception the number of rings until the machine answers a call can be changed as needed Value 0 15 For Rings FAX TEL this change is possible with some countries Reception Mode Select the reception mode Value Auto Normal Auto FAX TEL Auto Answering Machine Manual Auto DRD If Auto DRD is selected select the DRD Pattern Value Pattern 1 Normal Ring Pattern 2 Double Ring Pattern 3 Short Short Long Pattern 4 Short Long Short DRD reception mode is available for some countries For details refer to DRD Reception Available for inch versions only on page 5 35 Remote SW Dial To s
180. x gt Menu Map Date Timer Energy Saver Date Time page 2 9 Date Format refer to the machine s Operation Guide Time Zone page 2 9 Auto Panel Reset refer to the machine s Operation Guide Panel Reset Timer refer to the machine s Operation Guide Auto Error Clear refer to the machine s Operation Guide Low Power Timer refer to the machine s Operation Guide Sleep Level Except for Europe refer to the machine s Operation Guide Sleep Rules Europe only Sleep Timer refer to the machine s Operation Guide Power Off Rule refer to the machine s Operation Guide Power Off Timer refer to the machine s Operation Guide Auto Error Clear refer to the machine s Operation Guide Error Clear Timer refer to the machine s Operation Guide Unusable Time page 8 20 Adjustment Maintenance Service Settings FAX Call Settings Exchange Selection page 8 10 Europe only Dial No to PSTN page 8 10 10 12 Appendix gt Received FAX Sizes and Paper Priority Metric Model Received FAX Sizes and Paper Priority Metric Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Received FAX Size Folio A4 Long Originals Folio Long Originals im S ly Botte ly Paper Size
181. y Name Destination Department Name Destination Fax number Sender Name Sender Company Name Sender Department Name Sender Fax Number Sender Telephone Number Message 6 18 Sending Faxes from PC gt Basic Transmission Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below Open the Transmit Settings dialog box 1 Perform Steps 1 to 7 of the Basic Transmission method given on page 6 7 to display the Transmit Settings dialog box When selecting the destination from an Address Book refer to 1 Selecting a Destination from the Address Book on page 6 14 select the destination and go to Step 5 2 Enter the fax number In the Address Setting tab enter the destination fax number and click on the Option Settings button EE age Option Sender Information FAX Number Add to Destination List Destination List Select from Address Book 2 Items Remaining 98 Items Q 6789012345 D 3456789012 DDD Corp Harold Edit te Delete All Item Description FAX Number A maximum of 64 characters can be entered 3 Enter the recipient information When finished click the OK button Recipient Information Company Department Recipient ress assword Description Company A maximum of 32 characters can be entered Department A
182. yption The original is encrypted on the sending side and then sent Sending Faxes gt Quiet Mode Quiet Mode Lower print and scan speed for quiet processing Select this mode when the running noise is uncomfortable For details refer to the machine s Operation Guide N Original Size Specify the original size to be scanned Metric Select from A4 R A5 R A6 R B5 R B6 R Folio or 216x340 mm Inch Select from Letter R Legal Statement R Executive or Oficio Il Others Select from 16K R ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 or Custom For instructions on how to specify the custom original size refer to the machine s Operation Guide NOTE Be sure to always specify the original size when using custom size originals Original Orientation To scan the original in the correct orientation specify which side of the original is the top To set a 2 sided original the orientation of the placed original must be set Duplex Select the type and orientation of the binding based on the original Description 1 sided Set when using a 1 sided sheet original 2 sided Set when using a 2 sided sheet original that will be bound on the left or right Other 1 sided Set when using a 1 sided sheet original Settings 2 sided Binding Left Set when using a 2 sided sheet original that will be bou

Download Pdf Manuals

Related Search

Related Contents

@bre。d マイブレッド  Chief FCAB3X1U flat panel ceiling mount    取扱説明書 - 中野製作所  

Copyright © All rights reserved. Failed to retrieve file