Surfaces & Tile - Application form
Contents
1. 20 General Terms and Conditions IE has sole control over attendance policies Except as expressly provided in this contract all monies paid by Exhibitor shall be deemed fully earned and non refundable at the time of payment Exhibitor shall conduct itself at all times in accordance with normal standards of decorum and good taste In addition to its right to close an exhibit and withdraw acceptance of the contract IE in its sole judgment may refuse to consider for participation in future Events an Exhibitor who violates or fails to abide by the contract and any of the accompanying rules and regulations Any amendment to this Contract must be in writing and signed by an authorized representative of IE 21 Assumption of Risks Releases Exhibitor expressly assumes all risks associated with resulting from or arising in connection with Exhibitor s participation or presence at the Event including without limitation all risks of theft loss harm damage or injury to the person including death property business or profits of Exhibitor whether caused by negligence intentional act accident act of God or otherwise Exhibitor has sole responsibility for its property or any theft damage or other loss to such property whether or not stored in any courtesy storage area including any subrogation claims by its insurer Neither IE nor the Exhibit Facility accepts responsibility nor is a bailment created for property delivered by or to Exhibi2. CO ID Informa Rate Phone E mail o Direct Exhibitor o Represented Company Co exhibitor of please indicate the name of the direct exhibitor COSTS OF PARTICIPATION Space only min 100 sq ft 10ft x10ft 3 875 00 100 sq ft Indicate Your stand type Veronafiere Pre fitted booth 7 800 00 100 sq ft min 100 sq ft 10ft x10ft Direct Exhibitor Represented or Co exhibiting company Registration fee o Veronafiere Pre fitted booth o Space only 400 00 PLEASE RESERVE EXHIBIT SPACE IN TISE WEST 2016 TILEEXPO SURFACES Total sq ft ft x ft x USD per sq ft USD The request for open sides is not binding on the Organizer and will be met only subject to availability and technical feasibility CALCULATE THE CONTRACT TOTAL Registration fee Direct Exhibitor USD 400 00 USD 400 00 ___ VAT 22 if due Represented Co exhibiting company fee USD 400 00 x USD VAT 22 if due Total amount for Exhibit Area Veronafiere pre fitted booth USD VAT 22 if due CONTRACT TOTAL USD VAT 22 if due 50 deposit due on application USD VAT 22 if due 50 balance due by October 20 2015 USD VAT 22 if due PLEASE NOTE THAT YOUR ORDER WILL BE REGISTERED ONLY IF IT IS ACCOMPANIED BY THE DEPOSIT PAYMENT We understand this application becomes a binding contract when accepted by Informa Exhibitions U S Construction amp Real Estate Inc We agree to abide by
3. SURFACES INTERNATIONAL feeremece VERONAFIERE EVENT expo APPLICATION amp CONTRACT All contracts require 50 deposit payment on VERONAFIERE me f F application the balance payment is due by and Exhibits January 20 22 2016 Education January 19 22 2016 no later than October 20 2015 Viale del Lavoro 8 Mandalay Bay Convention Center Las Vegas Nevada USA The full amount 100 is due on application 37135 Verona Italy www TlSEwest com for all contracts submitted after October 20 Tel 39 045 8298428 2015 Fax 39 045 8297428 PRIMARY COMPANY INFORMATION vfi veronafiere it The Exhibiting as company name address phone toll free phone and URL listed below will be published in the printed Event Guide and online exhibitor listing www veronafiere it www veronafiereinternational com Legal Company Name Exhibiting as Mailing Address City State Province The advance and balance amounts are to be paid in favor of Zip Postal Code Country Web Address Veronafiere as follows l en f By Bank transfer to UNICREDIT SHOW CONTACT INFORMATION 02008 11796 000000900823 SWIFT UNCRITM1N17 Contact si E Phone Fax METHOD OF PAYMENT H FOR SHOW MANAGEMENT Email o USE ONLY INVOICE ACCOUNTING CONTACT INFORMATION Date Received FOR ALL INVOICE ACCOUNTING CORRESPONDENCE If different address than above please fill in below Booth Type Contact Name Booth Assigned Mailing Address TSF Deposit Received AE
4. EEE EEEE EEEE A A A A E N ARA Extra spotlight 35 ar i i 675 i Power supplier E max 500 W 110 V Fabric banner 58 Extra furnishing conditions of payment e All orders must be submitted and paid to Veronafiere by and no later than 20 November 2015 Printed Name THE INTERNATIONAL SURFACE EVENT 2016 SURFACES STONEXPO MARMOMACC AMERICAS TILEEXPO EXHIBITOR CONTRACT 1 Defined Terms The term Event means The International Surface Event 2016 SURFACES StonExpo Marmomacc Americas TileExpo currently scheduled to be held on January 20 22 2016 the Event Dates at the Mandalay Bay Convention Center Las Vegas Nevada USA the Exhibit Facility The Event is owned produced and managed by Informa Exhibitions U S Construction amp Real Estate Inc As used hereinafter the term IE means collectively Informa Exhibitions U S Construction amp Real Estate Inc and each of its officers directors shareholders agents subsidiaries affiliates representatives employees and assigns unless the context requires otherwise The term Exhibitor means collectively the entity or person that executes this Contract as the Exhibitor and each of its officers directors shareholders employees contractors agents representatives assigns and or invitees as applicable The term Contract means this agreement all amendments and modifications thereto and all other materials documents rules and
5. IE shall refund to each Exhibitor its entire exhibit space rental payment previously paid in full satisfaction of all liabilities of IE to Exhibitor Exhibitor agrees that except as expressly provided in this paragraph it shall and hereby does waive any and all claims for damages or compensation resulting from or relating to the cancellation renaming relocation or rescheduling of the Event 9 Exhibit Space Occupancy Hours and dates for installing occupying and dismantling exhibits shall be those specified by IE If Exhibitor fails to install its display in its assigned space by 4 00pm January 19 2016 or leaves its space unattended during the Exhibit hours IE shall have the right to take possession of the space without releasing Exhibitor from any liability or obligation hereunder and no refund will be due to Exhibitor All exhibits must be open and manned for business during the Event hours Exhibitor may not dismantle the display until the Event is Officially closed by IE 10 Listings and Promotional Materials By exhibiting at the Event Exhibitor grants to IE a fully paid perpetual non exclusive license to use display and reproduce the name trade names and product names of Exhibitor in any directory print electronic or other media listing the exhibiting companies at the Event and to use such names in IE promotional materials IE shall not be liable for any errors in any listing or descriptions or for omitting any Exhibitor fro
6. e Opportunity for all exhibitors of Veronafiere International Pavilion to meet directly with the world of architects and designers Veronafiere collective area VERONAFIERE PRE FITTED BOOTH Veronafiere pre fitted booth includes the following equipment e CoverUp black walls on aluminum base e Charcoal grey exhibition carpet e Forex Fascia Logo 100x50cm showing your company logo e 1 white table 75x75cm e 3 chairs e 1 electrical socket 500 W 110 V e White arm lights on back wall and partition wall Company Fascia Logo must be sent to vfi veronafiere it in Hi Res ready to print format by later than on 20 November 2015 and no EXTRA FURNISHING available for Veronafiere Pre fitted booth onl PEPE EEE EE EEE PEP PEPE PEP PEPE PEP EPP EP EP PEPE PEP PPP EP EP EP PEP EP EP EEE ET PE PEP ET EPP EP EP EP PEPER EP PEPE PEPER EP EPP EP EP PEPER ES PEPE EPEP PEPER EPPEP ER EPP ET ET PEELE ET EEPEP ET EEEEE EE EEEEEET EEE PEEP EE PP EP EEE EEE EEE EP EEE EPP EP EE EEE EP EEE PEEP PEEP EEE PEP ET PEPER EEE EEET EP EPP EEE PET EP EE PEP EEE EEP EEE PEPER EP EEE ET PETE EP EPEEEPPEPEPEEPEEEEEPEEPEEPEPEEEEPEPEPEEPEPEEEEPEPEEEEPEPEEEPP EP EEE PEEP EEE EE EPS PEPER ER TEPER ER EE EET ER EEEET EP EEPET PEER EER EPEC AAAA ne Furniture description Picture Reference Price QTY TOTALS a Reception desk 165 Table 110 Bar stool y AT 53 Chair 43 ETETE EE EEEE E EEEE EEEE E EEEE AEAT E EAE E E R EEEE E A EAEE EEEE EEEE ETETE EENET
7. move in and set up an exhibit if Exhibitor is in arrears of any payment due to IE IE is expressly authorized but has no obligation to occupy cause to be occupied or dispose of any space vacated or made available by reason of action taken under this paragraph in such manner as it may deem best and without releasing Exhibitor from any liability hereunder 8 Cancellation of the Event If IE cancels the Event due to circumstances beyond the reasonable control of IE such as acts of God acts of war governmental emergency labor strike or unavailability of the Exhibit Facility IE shall refund to each Exhibitor its exhibit space rental payment previously paid minus a share of costs and expenses incurred by IE in full satisfaction of all liabilities of IE to Exhibitor IE reserves the right to cancel re name or re locate the Event or change the dates on which it is held If IE changes the name of the Event re locates the Event to another event facility within the same city or changes the dates for the Event to dates that are not more than 30 days earlier or 30 days later than the dates on which the Event originally was scheduled to be held no refund will be due to Exhibitor but IE shall assign to Exhibitor in lieu of the original space such other space as IE deems appropriate and Exhibitor agrees to use such space under the terms of this Contract If IE elects to cancel the Event other than for a reason previously described in this paragraph
8. or other advertising material in areas outside its booth space such as but not limited to parking lots hotel lobbies lounges corridors sleeping rooms etc as well as unauthorized facility tours Exhibitor also agrees not to operate hospitality suites or host any hospitality functions during official Event hours or when any IE sponsored activities are being held Hospitality functions are permitted only upon payment by the Exhibitor of all fees due hereunder All requests for a hospitality suite or public function space must be made through IE If Exhibitor cancels or fails to occupy the exhibit space during official Event hours IE reserves the right to notify the hotel to cancel any hospitality space and or hotel guest rooms under Exhibitor s name Exhibitor shall remain liable for the payments made to the hotel 26 Sound Lighting and or Laser Devices The use of devices for mechanical reproduction of sound or music as well as lasers which are part of Exhibitor s display are permitted but must be controlled and maintained at a conversational level Sound lighting and or laser beams must not be projected outside the exhibit booth IE may immediately discontinue the use of any sound system lighting or laser device that does not comply with this paragraph Exhibitors are specifically prohibited from employing any carnival type attraction animal or human or from operating such noise creating devices as bells horns or megaphones 27 Fir
9. regulations expressly incorporated herein by reference 2 Contract Acceptance This Contract shall become binding and effective only when it has been signed by Exhibitor and accepted as valid by a duly authorized representative of IE The final exhibit space specifics and or location may be different from the Exhibitor s original requests 3 Qualifications of Exhibitor IE in its sole discretion determines whether a prospective exhibitor is eligible to participate in the Event Eligibility is generally limited to persons or firms who manufacture remanufacture or supply products tools equipment supplies or services used for floor covering and other related building purposes Applicants who have not previously exhibited at the Event may be required to submit a description of the nature of their business and the items to be exhibited IE reserves the right to restrict or remove any exhibit which IE in its sole discretion believes is objectionable or inappropriate 4 Assignment of Space Initial space assignments will be made on site Contracts and deposits must be received on or before 4 00 pm January 23 2015 to qualify for the on site space assignment All contracts and deposits received after January 23 2015 will be assigned on a first come first served basis Any such assignment does not imply that similar space will be assigned for future Events IE may change the date of the on site space assignment without notice IE reserves
10. royalties fees or other payments 14 Observance of Laws Exhibitor shall abide by and observe all federal state and local laws codes ordinances rules and regulations and all rules and regulations of the Exhibit Facility including any union labor work rules Without limiting the foregoing Exhibitor shall comply with all applicable requirements of the Americans with Disabilities Act including with respect to the construction of its exhibits 15 Exhibitor Information amp Updates IE will provide Exhibitor information and updates to the designated representative of the Exhibitor including an Exhibitor Service Manual The Exhibitor Service Manual will include information integral to participation at the Event including but not limited to additional exhibitor rules and regulations official contractor order forms registration shipping and drayage utilities and building services exhibitor display rules and move in move out schedules The designated representative of the Exhibitor will also receive updates about the Event via fax mail e mail and or SMS 16 Incorporation of Rules and Regulations Any and all matters pertaining to the Event and not specifically covered by the terms and conditions of this Contract shall be subject to determination by IE in its sole discretion IE may adopt rules or regulations from time to time governing such matters and may amend or revoke them at any time upon reasonable notice to Exhibitor Any s
11. the General Information Exhibitor Contract Terms and Conditions rules listed in the Exhibitor Service Manual and regulations adopted by Informa Exhibitions U S Construction amp Real Estate Inc in accordance with the terms herein We understand that all deposit final payment are non re fundable We declare to have carefully gone through the points of this offer and agrees to abide by the same The company also understands that the completed application form in original along with the advance payment must be sent to Veronafiere Viale del Lavoro 8 Verona 37135 Italy International Office through Courier Speed Post or Registered Post Required Signature X Printed Name By providing your contact information and signature you are authorizing Informa Exhibitions U S Construction amp Real Estate Inc and Veronafiere to send you promotional materials via email fax SMS or email informa exhibitions VERONAFIERE MARMOMACC PAVILION REGISTRATION FEE INCLUDES e SPECIAL DRAYAGE CONDITIONS for Companies with exhibit area of 200 sq ft or more e Advertising banners to increase the visibility of Veronafiere collective area e Company description in TISE catalogue and in the mini catalogue of e Veronafiere press communication and a free promotional mailing service to more than 15 000 selected visitors e Continuous assistance of Veronafiere prior to and during the event e Technical support of Veronafiere for pre fitted booths
12. the right to change the floor plan or the location of an Exhibitor s booth if IE in its sole discretion determines that to do so is in the best interest of the Event IE will consider requests to keep certain companies from being next to each other however there is no guarantee that by making this request you will not be located next to one of these companies IE assumes no responsibility in such instances 5 Use of Space The space contracted for is to be used solely by and for the Exhibitor whose name appears on the Contract and it is agreed the Exhibitor will not sublet nor assign any portion of same without the prior written consent of IE 6 Cancellation by Exhibitor If Exhibitor desires to cancel this Contract Exhibitor may only do so by giving notice thereof in writing sent to IE with evidence of receipt If such written notice is received at least 180 days prior to the opening date of the Event January 20 2016 then Exhibitor will remain liable for 50 of the total exhibit fee Otherwise Exhibitor will remain liable for 100 of the total exhibit fee regardless of when this Contract is executed by Exhibitor In addition Exhibitor will remain liable for 100 of all fees paid or payable in respect of sponsorships and promotional products regardless of when this Contract is executed or cancelled by Exhibitor These amounts are considered to be liquidated and agreed upon damages for the injuries IE will suffer as a result of Exhibito
13. contractors EAC within certain guidelines A complete listing of exclusive services and EAC guidelines will be provided in Exhibitor Service Manual 19 Exhibit Guidelines Distribution of samples and printed matter of any kind and any promotional material is restricted to the exhibit booth Exhibitor agrees to exhibit only products which it manufactures represents or distributes All exhibits shall display products or services in a tasteful manner The aisles passageways and overhead spaces remain strictly under control of IE and no signs decorations banners advertising material or special exhibits will be permitted in the aisles except by written permission of IE Uniformed attendants models and other employees must remain within the booths occupied by their employers Any and all advertising distribution must be made from Exhibitor s booth space Balloons and stickers including handouts with gummed backing that adhere or cause adhesion are prohibited in the exhibit area Equipment must be arranged so that show visitors do not stand in the aisle while examining equipment or watching demonstrations Strolling entertainment or moving advertisements outside of an Exhibitor s exhibit space is prohibited The use of Segways or Segway type units are prohibited on the show floor Photography or videography is permitted only with prior approval of the exhibiting company Failure to obtain prior consent may result in removal from the exhibit hall
14. e and Safety Laws The Exhibitor shall comply with all state city and local laws and ordinances relating to fire safety and health A description of these regulations will be found in the Exhibitor Service Manual however IE will not be responsible for any errors or omissions contained therein 28 Sponsorship Sponsorship offerings are available to current year Exhibitors Should an Exhibitor who is also a sponsor cancel their exhibit soace their soonsorship will likewise be canceled See Item 6 Cancellation by Exhibitor 29 Violation of Rules and Regulations Violation of this Contract or any rules and regulations governing the Event including those published in the Exhibitor Service Manual may result in one or more of the following actions taken against the Exhibitor 1 the Exhibitor may be prohibited from exhibiting at the current year s Event and will forfeit all booth payments 2 the Exhibitor s points for the following year s space draw may be taken away and 3 the Exhibitor may be prohibited from exhibiting at the future events This list of actions is not exhaustive and does not in any way limit available remedies provided in other provisions of this Contract or by law or equity No delay by IE in exercising any right power or privilege hereunder shall operate as a waiver thereof nor shall any single or partial exercise by IE of any other right power or privilege hereunder preclude any other or further exercise of an
15. hile in the Exhibitor s space or relating to Exhibitor s use of any exhibition space or services 23 Limitation of Liability Under no circumstances shall IE or the Exhibit Facility be liable for any lost profits or any incidental special indirect punitive or consequential damages whatsoever for any of their acts or omissions whether or not apprised of the possibility of any such lost profits or damages In no event shall IE s maximum liability under any circumstance exceed the amount actually paid to IE by Exhibitor for exhibit space rental pursuant to this contract IE makes no representations or warranties express or implied regarding the number and nature of exhibitors and or attendees who will attend the Event or regarding any other matters 24 Insurance Exhibitor shall at its own expense secure and maintain at all times during the event including move in and move out days the insurance listed below All such insurance shall be primary of any other valid and collectible insurance of Exhibitor and shall be written on an occurrence basis Claims made policies are not acceptable and do not constitute compliance with Exhibitor s obligations under this paragraph A Workers compensation and employer s liability insurance complying with the laws of the state in which the Event is being held B Comprehensive General Liability insurance with limits not less than 1 000 000 each occurrence 2 000 000 aggregate combined sing
16. le limit for bodily injury and property damage including coverage for personal injury contractual and operation of mobile equipment products and liquor liability if applicable and C Automobile Liability insurance with limits not less than 500 000 each occurrence combined single limit for bodily injury and property damage including coverage for owned non owned and hired vehicles including loading and unloading operators The Exhibitors Comprehensive General Liability and Automobile Liability insurance policies shall name as additional insureds i Informa Exhibitions U S Construction amp Real Estate and each of its direct and indirect subsidiaries and ii the Event Facility If requested copies of additional insured endorsements primary coverage endorsements and complete copies of policies satisfactory to IE shall be promptly furnished to IE Certified copies of the Certificates of Insurance or policies shall provide that they may not be cancelled without 30 days advance written notice to IE The Exhibitor shall obtain a waiver of subrogation from the carrier of each policy described above and the carrier of each other policy that provides fire explosion or any other risk coverage insuring the Exhibitor s property in each case releasing in full such carrier s subrogation rights 25 Outside Exhibits Hospitality Suites Exhibitor is prohibited without express written approval from IE from displaying products services and
17. m the directory or other lists or materials IE may also take photographs of Exhibitor s booth space exhibit and personnel during before or after the open hours of the Event and use such photographs for any IE promotional purpose Exhibitor warrants that it owns or has right to use pursuant to a valid license all intellectual property TERMS AND CONDITIONS copyright trade mark etc to be used by Exhibitor for promotion or exhibition at the Event 11 Care of Exhibit Facility Exhibitor shall promptly pay for any and all damages to the Exhibit Facility or associated facilities booth equipment or the property of others caused by Exhibitor 12 Taxes and Licenses Exhibitor shall be solely responsible for obtaining any licenses permits or approvals under federal state or local law applicable to its activities at the Event Exhibitor shall be solely responsible for obtaining any necessary tax identification numbers and permits and for paying all taxes license fees use fees or other fees charges levies or penalties that become due to any governmental authority in connection with its activities at the Event Exhibitor will not permit the delivery of merchandise at the Event Facility without the express permission of IE 13 Copyrighted Materials Exhibitor shall not play or permit the playing or performance of or distribution of any copyrighted material at the Event unless it has obtained all necessary rights and paid all required
18. r s cancellation This provision for liquidated and agreed upon damages is a bona fide provision and not a penalty The parties understand that the withdrawal of the space reserved from availability and if applicable the cancellation of sponsorships and or promotional materials in each case at a time when other parties would be interested in such space and or products will cause IE to sustain substantial damages that will not be capable of determination with mathematical precision Therefore the provisions for liquidated and agreed upon damages have been incorporated into this Contract as a valid pre estimate of these damages The date of cancellation shall be the date IE receives the notice IE reserves the right to treat Exhibitor s downsizing of booth space as cancellation of the original space and purchase of new booth space and Exhibitor may be required to move to a new location if it requests a downsizing of space 7 Cancellation by Informa Exhibitions If Exhibitor fails to timely make any payment required by this Contract or otherwise breaches any of its obligations under this Contract IE may immediately terminate this Contract and Exhibitor s participation in the Event by providing written notice or if appropriate under the circumstances oral notice with written notice to follow to Exhibitor of such termination IE shall have no obligation to refund monies previously paid IE reserves the right to refuse Exhibitor permission to
19. tor Neither IE nor the Exhibit Facility shall be liable for and Exhibitor hereby releases all of them from and covenants not to sue any of them with respect to any and all risks losses damages and liabilities described in this paragraph 22 Indemnification Exhibitor shall on a current basis indemnify defend with legal counsel satisfactory to IE and hold IE and the Exhibit Facility harmless from any and all claims demands suits liabilities damages losses costs reasonable attorneys fees and expenses which result from or arise out of or in connection with a Exhibitors participation or presence at the Event b any breach by Exhibitor of any agreements covenants promises or other obligations under this contract c any matter for which Exhibitor is otherwise responsible under the terms of this contract d any violation or infringement or claim of violation or infringement of any law or ordinance or the rights of any party under any patent copyright trademark trade secret or other proprietary right e any libel slander defamation or similar claims resulting from the actions of Exhibitor f harm or injury including death to Exhibitor g loss of or damage to property or the business or profits of Exhibitor whether caused by negligence intentional act accident act of God theft mysterious disappearance or otherwise and h any injury to any person including an Printed Name attendee or property w
20. uch rules and regulations whether or not included in an Exhibitor Service Manual or similar document are an integral part of this Contract and are incorporated herein by reference Exhibitor shall observe and abide by additional regulations made by IE as soon as they are communicated to Exhibitor This Contract including the Exhibitor Service Manual and any additional rules or regulations adopted by IE from time to time states the entire agreement of the parties with respect to the subject matter hereof 17 Installation and Dismantling Exhibitors must comply with the move in and move out times indicated in the Exhibitor Service Manual If an Exhibitor fails to remove an exhibit in the allowed time IE shall be permitted at Exhibitor s sole expense to remove and place same in a warehouse subject to the Exhibitor s disposition and or to ship to Exhibitor via common carrier with all charges to follow at no liability to IE All exhibits must remain intact until the Exhibition is officially closed 18 Contractor Services In the interest of making available the best qualified craftsmen in numbers sufficient to handle all of the services necessary for the operation of the Event IE has contracted on an exclusive basis official contractors to provide certain services Service companies other than the official contractors will not be allowed to perform any of these exclusive services Non exclusive services may be performed by exhibitor appointed
21. y other right power or privilege hereunder 30 Governing Law This contract is governed by the laws of the State of Texas as applied to contracts entered into and entirely performed within such state Exhibitor agrees that the courts located in the State of Texas shall constitute the exclusive forum for the resolution of any and all disputes arising out of connected with or related to this contract or the breach of any provision of this contract Exhibitor waives any right to assert lack of personal or subject matter jurisdiction and agrees that venue properly lies in Dallas Texas
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