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1. Please note All Shepard Logistics quotes include transportation cost only Additional material handling fees may apply on show site OUTBOUND SHIPPING INFORMATION o would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and signature So we may deliver your Outbound Material Handling Agreement and labels please complete the following information Ship to Address Contact Name Phone Deliver By Date Number of labels Special Instructions TRANSPORTATION CHARGES Charges for transportation and material handling services provided by Shepard shall be billed to the Credit Card on file weet OSS c i Logistics Material Handling ONLY Authorize ALL charges _ Credit Card Expiration Date Security Code Billing Address City ST Zip Name on Card Authorized Signature A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Contact Name Email Authorized Signature Booth Phone Fax Signature indicates you have read and accept the Payment Policy and Terms and Conditions Orders must be received within 24 hours of requested pickup date Service level may be changed in order to meet delivery date xperience Shepard Logistics Complete Transportation Services Advantages of Shepard Logistics 10
2. _ O Authorized Signature Payment authorization must be completed and returned with order No refunds or cancellations once order has been placed All tax rates are subject to change gt 2016 Government Procurement Conference YOU Washington DC Convention Center Washington DC April 6 2016 e gt Shepard d bans EVENT CODE DISCOUNT DEADLINE Qu 0 737 9270 41 0 737 9274 Q baltimore shepardes com Carpet is delivered clean but may become dirty during setup Booth cleaning is suggessted at least once prior to show opening Orders based on 100 Sq Ft Minimum All cancelations must be received 48 hours prior to show opening As the General Service Contractor Shepard has the exclusive cleaning contract for this show and other service contractors will not be permitted to provide this service on the show floor Booth Vacuuming Mopping Shampooing Vacuum Once Mopping Sq Ft Item Discount Amount Sq Ft Item Discount Amount 47050 ___ o 399 sq ft 47042 Once Before Initial Opening per sq ft 0 65 085 47501 400 900 sq ft amee Daily per sa oes os 47052 900 sq ft Shampooing Sq Ft Item Discount Amount ia Once Before Initial Opening per sq ft Vacuum Once with One Touch Up Sq Ft Item Discount Amount ossa ooo S oe oso damegoosafi osat S Touch Up Service Date 47013 47045 47046 47047 Daily Vacuum Sq Ft Item Discount Amount 47055
3. 147 55 221 25 191 75 132 75 199 25 172 50 Special Handling Special Handling 35030 35033 35043 35038 35390 35395 35391 35399 35394 35402 Advance Shipments to Warehouse Advance Shipments to Warehouse 159 55 207 50 143 50 186 50 Special Handling Special Handling 35010 35013 35393 35397 35392 35401 Pieces Small Packages FedEx UPS DHL under 30 Ibs Overtime Overtime 30 fee for each overtime application based on ST rate Double Time Double Time 50 fee for each double time application based on ST rate Each carton Min per shipment 35048 35268 35045 RATES ARE PER 100 LBS WITH A 200 LB MINIMUM For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced Subtotal at show site and are subject to change pending move in move out schedule N A Tax We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or Amount Due reweigh ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department A disposal fee amp
4. 4 00 p m y sy o rit NY iN i JM gif MGL M ANAG EMENT LLC YOUR TRADE SHOW SOLUTION MGL 1 CONTACT INFORMATION iLeads Company Name Booth Contact BILLING Address Mail To MGL Management LLC l 11654 Plaza America Dr 184 E mail for Receipt MH Reston VA 20190 OR Fax To Tel 103 997 1437 City E mail for Leads if different from above Discount Deadline Friday March 4 2016 Order Deadline Friday April 1 2016 By 3 4 16 After 3 4 16 Quantity iLeads Access Code 225 each 275 each Use your own iPhone iPad iTouch or Android zZ 2 i las Q o a iLeads MGL Rental Device 275 each 325 each Rent an iDevice from MGL Booth Delivery Custom Checklist Excel Conversion Unit limitations apply when using your own device to scan Must be iPhone 5 or 6 iPad 2 or greater iTouch 5 or 6 TOTAL DUE PAYMENT INFORMATION CHECK ENCLOSED CHECK AMOUNT A CREDIT CARD QJ VISA STERCARD LJ AMERICAN EXPRESS CARD NUMBER FT Tt EEE EEE LLL ELLE NAME ON CARD SIGNATURE BILLING ZIP CODE You may fax or email your order using the information below Fax 703 997 1437 Leads MGLManagement com Phone 703 291 1585 Price will increase to the ONSITE rates beginning Saturday April 2 2016
5. 50581 a00 900sgt 540 700 5o582 900 sgt_ aso 635 Rental includes installation and removal of carpet and visqueen protective covering Minimum 100 square feet Prices quoted above include installation and taping of front edge only All rental carpet is delivered clean to your booth space but during setup carpet may become dirty Please order cleaning service at least once before show opening Total Carpeting _ 5 75 Tax Amount Due Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change lt s Shepard Shepard Exposition Services 7079 Oakland Mills Rd Columbia MD 21046 Customer Service Phone 410 737 9270 410 737 9274 baltimore shepardes com TABLES ALL DISPLAY TABLES ARE 24 WIDE Choose drape color place color code next to order Customer Service Fax Customer Service Email Red 01 Gold 04 Burgundy 07 Green 02 Blue 05 Grey 10 White 03 Black 06 Teal 13 Code Oy Color Size Discount Regular Amoun
6. Card Holder Signature A valid credit card number with signature must be on file regardless of payment method Total payment must accompany order With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments m View complete Terms amp Conditions at orders smartcitynetworks com tc aspx center 015 h a L Wireless services are NOT included on this form contact the event venue for specific rates Dedicated Wired Internet Premium High Speed Wired Internet Basic Wired Internet Routers Allowed No wired or wireless routers No wired or wireless routers Connection speeds of 3Mbps and up Shared Connection speeds up to 10Mbps Shared Connection speeds up to 1 54Mbps Required for Recommended for Recommended for e Web Casting e Wired Cyber Cafe e Email _ Cell Number f redit Card Billing City State Country Zip TAL LANGALNI e HD Streaming e Social Media Feeds e Surfing the Internet e Routers wired or wireless e Multi Media Downloads Includes 5 Static Public IP Addresses Includes 1 Static Private IP Address Supports 1 device only Important All online orders will receive a 5 discount ORDER ONLINE orders smartcitynetworks com ordering aspx Incentive rate applies to orders received with pa
7. Gw Description Discount Regular G9 Description Discount Regular GW Description Discount Regular 10 x 10 3548 60 4613 20 10 x 10 2475 60 3218 30 Ff 10 x 10 3070 75 3992 00 10 x 20 5778 70 7512 30 10 x 20 4333 35 5633 35 10 x 20 5830 50 7579 65 66470 66471 66474 66475 66477 66478 The Madison The Grant The Harrison Company Meme toes Horne Gw Description Discount Regular J 10x10 3723 80 4840 95 gt 10x20 4413 35 5737 35 TH af BESA r Gw Description Discount Regular Ob Description Discount Regular 3613 40 Subtotal LS total 66484 66485 66486 66487 66492 66493 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included To order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal So Contact Name Phone 5 750 Tax BS Authorized Signature Amount Due So Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must o
8. SHIPPING ADDRESSES Advance Shipments Address Direct Shipments Address Exhibiting Co Name amp Booth Number c o Shepard Exposition Services 2016 Government Procurement Conference Exhibiting Co Name amp Booth Number c o Shepard Exposition Services 2016 Government Procurement Conference 7079 Oakland Mills Rd Washington DC Convention Center Columbia MD 21046 801 Mount Vernon Pl NW Washington DC 20001 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD ONLINE ORDERING INSTRUCTIONS 2016 Government Procurement Conference lt gt Shepard Shepard Exposition Services 7079 Oakland Mills Rd Columbia MD 21046 April 6 2016 Customer Service Phone 410 737 9270 Washington DC Convention Center Washington DC Customer Service Fax 410 737 9274 Event Code M174460416 Customer Service Email baltimore shepardes com ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online GO TO www shepardes com intro asp Click on 2016 Government Procurement Conference LOG IN from the Show Information page ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password GPC16 PF Oo N P b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click
9. ossesat o od os ovo 4mse ___ aoo so0 satt os oeo 47057 s fao0 sat o 040 050 Display Wipe Down 2 hr minimum per day Hours Item ST OT Once Before Initial Opening 111 50 167 25 _ Hrs per day Item ST OT Palysewioe tS 16725 Date Start Time Date Start Time Porter Service Date Start Time Date Start Time Booth Porter Services Qty Item Amount Porter Service Once Paily Porter Service Porter Service includes emptying wastebaskets within the booth every two hours during the show Discount 47030T 47031T Please note booth cleaning and porter service are taxable for this show Yes I have read and accept the terms and conditions as outlined in the Exhibitor Service Manual Yes I have completed and included the payment Authorization Form Total Cleaning See Please complete the following 5 750 Tax Company Name _ Amount Due Contact Name Booth Number Phone Number Authorized Signature Payment authorization must be completed and returned with order No refunds or cancellations once order has been placed AII tax rates are subject to change BOOTH CARPETING 2016 Government Procurement Conference Shepard Exposition Services April 6 2016 7079 Oakland Mills Rd Columbia MD 21046 Customer Service Phone 410 737 9270 Washington DC Convention Center Washington DC Customer Service Fax 410 737 9274 Event Code M174460416 Customer Service Em
10. 1989 00 66533 _20 Backlit Freestanding wall 2639 00 FABEX Signature Package 4 FABEX Signature Package 3 QTY Item Description Standard Item Description Standard 66538 10 Backwall Package 2860 00 66542 10 Backwall with header 2405 00 66539 10 Backlit Wall Package 3380 00 66540 20 Backwall Package 4316 00 10 Backlit wall with header 2925 00 66541 20 Backlit Wall Pacakge 4966 00 i i 20 Backwall with header 3770 00 20 Backlit wall with header 4420 00 Qty Price C Add mounted monitor to the back wall 66546 for the Series 2 3 or 4 options 1500 00 All FABEX Signature Packages must be ordered 30 days before move in for availability Approved print ready graphics MUST be received 30 days from show for standard pricing Total FABEX Signature Packages So Please complete the following 5 750 Tax BS Company Name Amount Due BS Contact Name Booth Number Phone Number Authorized Signature Payment authorization must be completed and returned with order No refunds or cancellations once order has been placed All tax rates are subject to change 2016 Government Procurement Conference ne k Shepard YOU Washington DC Convention Center Washington DC April 6 2016 experiences EVENT CODE DISCOUNT DEADLINE 410 737 9270 410 737 9274 amp Q baltimore shepardes com begun a i SN n g 4 Na tura Feel Business Table
11. BSC Oslo White BSL Gin Maple BSN Jetson Black MISCELLANEOUS ITEMS Pay nem Discount Regular Amount Desks Credenzas Lateral Files Files __ ece Bootcase Mahogany 52600 68380 pemeewees Maogay 738 00 95940 _ o fiaa 59640 77495 CR6 Credenza mahogany 76260 99140 ve4 vericalFile 4crawer 347 60 451 90 MF2Verica Fie 2crawer 254 80 33125 TECH3B Tech Desk w drawers Pwr 76260 99 40 TECH Tech Desk Powered 617 00 80210 TECH3 3 drawer File Cbnt w Castors 203 85 265 00 Product Display Pedestals 653 40 84940 72880 94745 817 20 1062 35 LS ae PDL 42 H Pedestal Locking PDL36B Ped Locking Powered PDL42B Ped Locking Powered PDL42W Ped Locking Powered Charging Items 3275 4260 3275 4260 PDL36W Ped Locking Powered ADAPTB Charging Adapter black ADAPTW Charging Adapter white Please complete the following Company Name Contact Name Authorized Signature Tay nem Discount Regular Amount Product Display Etageres ET2Etagere Black 480 85 625 10 eri etagere Pemer 471 40 61280 Lamps A15 Mason Siver Foor Lamp 30030 39040 _ UieMasonSiwerTabelamp 196 55 255 50 PRIR White 14 Cubic Feet 1186 65 1542 65 L_ R1Q White 4 Cubic Feet Work amp Multi Use Tables MERLINMuti use Tabe 47140 61280 wsswonTae 453 20 589 15
12. DHL small package service and Airborne Express may be charged a special handling rate due to their delivery procedures DISPOSAL FEE A disposal fee amp minimum 1 hr labor will be charged for all booth materials booth displays flooring etc that are left unclaimed after show move out OVERTIME DOUBLE TIME Surcharge Overtime 30 Double Time 50 Shipments that are moved and or handled on overtime and or double time hours will incur a surcharge based on the handling times noted on the receiving shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in WAREHOUSE OVERTIME DOUBLE TIME Surcharge Overtime 30 Double Time 50 Advanced shipments may be received during straight time hours at the warehouse location however an overtime double time surcharge may be applied to an advanced warehouse shipment due to required delivery schedule based on show move in and move out hours beyond our control This would also be true if freight was received after hours at the warehouse trapping facility EARLY LATE SHIPMENTS TO WAREHOUSE Surcharge 25 Minimum 50 00 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening Any shipment arriving to showsite after show open will be charged a surch
13. M174460416 Discount Deadline March 16 2016 BAR TABLES BARS amp BAR STOOLS Qy Item Discount Regular Amount Bar Tables All Black Base Mkeo Maple TopiBiack Base 336 70 437 70 ymar Maple TopiBiack Base 332 80 43265 MTuo Graphite Top BlackBase 336 70 437 70 VTN Graphite TopBlackBase 362 20 470 85 Teao siver TexwedTop 336 70 437 70 VTESe Brandy TopBlackBase 349 45 45430 BR1 Martini Bar 1840 00 BST Banana White Chrome aps7s Apexwhite vii 305 75 397 50 APS12 Apex Blue Utra Suede 305 75 397 50 XBAR CnristopherWwmite viy 245 70 319 40 Qy item Discount Regular Amount Bar Tables Chrome Base 30 Hydraulic B0GRHB Graphite Nebula Chrome 409 50 532 35 OMTHBMapee Top Chome 409 50 53235 BOMHHB Mahogary Top chrome 409 50 532 35 B0STHB Siver Texwe Chrome 409 50 532 35 BOBRHB Brushed Rea Chrome 409 50 53235 30BBHB Brushed Blue Chrome Bar Tables Chrome Base 36 Hydraulic 579 65 Barstools BCE Ice Transparent Chrome ROLLBL Lift Barstool Black Vinyl ROLLGY Litt Barstool Grey Viny 28940 37620 ROLLAD LiftBarstool Red vinyl 28940 37620 ROLL WHL Barstool white vini 28940 37620 30ORHB Orange Top Chrome 30SBHB Steel Blue Top Chrome 36GRHB Graphite Nebula Chrome 36MTHB Maple Top Chrome 36WTHB White Top Chrome BSD Oslo Blue
14. Mobile Tablet Stands 19140 248 45 renown sana we 19140 20845 Tresor wem 8920 115 05 frase Tats cracigsner 8920 115 95 C e aa 8920 115 05 Please note that all tablet stands must be ordered separately Subtotall 5 750 Tax Amount Due Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day INLINE BOOTH RENTALS 2016 Government Procurement Conference Shepard Exposition Services April 6 2016 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Washington DC Convention Center Washington DC Exhibit Solutions Sales Fax 404 720 8757 Event Code M174460416 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline March 7 2016 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Eddie The Jonathon y
15. material handling discount for round trip SLS customer shipments Volume discounting for larger shipments Guaranteed price quotes online with online booking and scheduled pick up Preferred and confirmed target times inbound Pre printed bills and shipping labels correctly formatted inbound or outbound Free 30 day pre event storage charges Ship direct to show site and avoid warehouse charges when facility permits Automated tracking and delivery status reports via email No driver waiting time charges inbound or outbound No additional trade show fees Priority Empty Return Labels to all inbound Logistics Customers Guaranteed pick up outbound from show with immediate loading following empty return Guaranteed on time delivery to destination city facility or warehouse or it is free Benefits of Shepard Logistics Security immediate outbound loading reduces risk of pilferage or misloading Convenience less paperwork and less tracking Efficiency scheduling travel labor reliably and possibly avoiding weekend overtime charges inbound Cost Saving discounting of material handling charge To take full advantage of the Shepard Advantage contact 888 568 8858 logistics shepardes com SHIPPING LABELS lt Shepard 2016 Government Procurement Conference ADVANCE SHIPPING ADDRESS LABELS e gt Shepard ADVANCE WAREHOUSE ADVANCE WAREHOUSE EXHIBITING CO NAME EXHIBITING CO NAME c
16. 00 AM 4 30 PM Monday Friday after 4 30 PM All day Saturday amp Sunday All other hours and holidays If you are shipping carpet to the show and require Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling ft 68080 sart 1 00 1 30 Booth size 68070 MINIMUM 223 00 28990 _ _ Carpet install date time Hours are based on estimates you will be invoiced for actual time incurred Please note Subtotal S NA Tax Amount Due S Requested times are not guaranteed and are based on availability Minimum one hour will be charged Additional time will be billed in in half hour increments SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Carrier Company Name of pieces Weight of Shipment Is shipment o Crated o Uncrated Tracking Pro Estimated arrival date Shipment to arrive at o Warehouse oc Show site Set up Information for Installation Please check all that apply and provide information where reguested ances IL O Forklift reguired o Yes o NO Carpet is o owned o rented from Shepard Carpet padding o Yes o NO Drawings are o Faxed to Shepard oO Shipped w exhibit crates On site Exhibitor Contact Information Name Phone ff Hotel Arrival date time Departure date time Please complete the fol
17. 26 D 42 H Caf Table G30DWS Solid Top G30DWW Grommet Holes White Top 2 20012 OR Cocktail Table G30CWS Solid Top G30CWW Grommet Holes White Top 721626 toula CAFE TABLES 30STHC CAFE TABLES Standard Black Base 30 Round 29 H ZTJ Graphite Nebula Top ZTB Brushed Red Top ZTK Maple Top 30MHSC Mahogany Top ZTG Silver Textured Top ZTC Brushed Blue Top Standard Black Base 36 Round 29 H ZTN Graphite Nebula Top ZTO White Laminate Top ZTP Maple Top Hydraulic Chrome Base 30 Round 29 H 30MTHC Maple Top 30GRHC Graphite Nebula Top 30MHHC Mahogany Top 30STHC Silver Textured Top 30BRHC Brushed Red Top 30BBHC Brushed Blue Top 30ORHC Orange Top 30SBHC Liguid Steel Blue Top f ZTO ZTC ot 36WTHC Hydraulic Chrome Base 36 Round 29 H 36MTHC Maple Top 36GRHC Graphite Nebula Top 36WTHC White Laminate Top ZTK I ZTP ZTN a ZTG K 7 30MTHC A 36MTHC 30MHSC 30GRHC e 36GRHC a 30MHHC er 30BRHC ee ll i 30SBHC 30ORHC lt s Shepard EXECUTIVE FURNITURE 2016 Government Procurement Conference Shepard Exposition Services 7079 Oakland Mills Rd Columbia MD 21046 Customer Service Phone 410 737 9270 410 737 9274 baltimore Customer Service Fax Customer Service Email shepardes com April 6 2016 Washington DC Convention Center Washington DC Event
18. 30 Promotional Furnishings Lighting amp Accessories Natural Feel Business Table 40 Natural Feel Business Chair 6 Foot Fabric Table Cover w Table Available Colors Natural Feel Furniture Natural Feel Accessories Qty Item Discount Regular Amount Qty Item Discount Regular Amount 50704 Natural Feel Business Chair 154 00 200 20 50709 Natural Feel Floor Lamp 167 40 21760 si 50710 Natural Feel Table Lamp 120 50 156 65 50705 Natural Feel Business Stool 187 45 243 70 Po 50708 Natural Feel Waste Receptacle 73 65 95 75 Fo 50706 Natural Feel Business Table 30 314 65 409 05 Po 50707 Natural Feel Business Table 40 328 05 426 45 PF Promotional Furnishings Qty Item Discount Regular Amount White Fabric Table Cover w Table 26110 50713 Promotional Furnishings Table Caillfor Quote Red Fabric Table Cover wTable 26110 0714 ___ Promotional Furnishings Stoo Calfor Quote Blue Fabric Table Coverw Table 26110 Promotional Stools must be ordered 30 days prior to show Black Fabric Table Cover w Table 26110 No refunds or cancellation once order has been placed All Signature Series Furnishings must be ordered 30 days before move in for availability Fabric Table Covers 50700 Qty Item Discount Amount Please complete the following Total Signature Furnishings 5 750 Tax Company Name Amount Due Cont
19. 42 Round 29 H CONF42 OCT6W 8 CC7 10 CC8 CE1 Geo Table Rounded Sguare Glass Chrome AZ AEA Zo ak CF1 Geo Table Rounded Square Glass Black 42 L42 D 29 H CE2 Geo Table Rectangular Glass Chrome eo le BiZ7 ai CF2 Geo Table Rectangular Glass Black GOL 36D 22 PWRUSB Powered Conference Table Module black 5 L 2 25 D 2 H Includes 2 AC and 2 USB outlets Available for all conference tables except the Manhattan Geo Merlin and Work Tables CE1 CE2 6 CB2 Ty 8 C508GR 10 CT10GR CG1 Manhattan Table Glass Black 42 Round 29 H OCT6W Nova Oval Table White Silver Powder Coated Legs Oo 72 CB2 6 Conference Table Graphite Nebula 72 L42 D 29 H CB3 8 Conference Table Graphite Nebula 96 L 48 D 29 H CC6 6 Table Mahogany TA Ye Bm CTO6GR 6 Table Granite T2 o r CC7 8 Table Mahogany 96 L 48 D 29 5 H CC8 10 Table Mahogany 20 ETO BY 2975F 8 CB3 MERLIN CF1 6 CC6 WD3 C508GR 8 Table Granite 96 L 44 D 29 H CT10GR 10 Table Granite 120 IE 46 D 20 FI MERLIN Merlin Multi Use Table Gray Laminate Black 46 L 29 D 30 H WD3 Work Table White Laminate White 48 L 24 D 30 H EXECUTIVE CHAIRS XC2 XC1 U TS PROEXE PROEXB PROMID XC5 XC4 G30 G30 Powered Tables Solid Top Tables Or With Grommet Holes COMMUNAL _ TAB LES POWER DETAIL T A G30BMS G30BW
20. A C power only OSC Milano Cube 17 E 17D 18 FI OTH Milano Cube a 17D 1G SAL CUBL20 VIBO7 VIBO4 Vibe Cube Ottomans Waterproof 18 L 18 D 18 H VIBOS Yellow Vinyl VIBO6 Gold Bronze Vinyl VIBO7 Beige Vinyl VIBO8 Orange Vinyl VIBO1 Green Vinyl VIBO2 Blue Vinyl VIBO3 Pink Vinyl VIBO4 Red Vinyl COCKTAIL TABLES A Also available with powered Q tops See page 1 for details COLI C1F C1E C1C REGBEN 4 C1W Oiciw C1K C1Y Oc SIDE AND END TABLES EOLI E1F COCKTAIL TABLES COLI Oliver Cocktail Table Walnut Finish ATC 27 DAG FI C1E Silverado Cocktail Table Glass Chrome 36 Round 17 H REGBEN Regis Bench Table Brushed Metal IE Sa 16 H C1K Inspiration Cocktail Table Glass Brushed Steel 48 L 28 D 18 H TMBTBL E1E i E1C C1F Geo Cocktail Table Glass Black 504P 221D fe In C1C Geo Cocktail Table Glass Chrome OE aD IGH C1W Sydney Cocktail Table White Brushed Steel 48 L 26 D 18 H C1Y Sydney Cocktail Table Black Brushed Steel 48 L 26 D 18 H NEMSAC ij j of REGOTT SIDE amp END TABLES TMBTBL Timber Table Wood 16 Round 17 H NEMSAC Mosaic Tables Set of 3 12 L 14 D 16 H IAS eB seal 20 5 E6 D 20H ETBL E Table Wood STATE SD FI AURA Aura Round Table White Metal 15 Round 2
21. ACCESSORIES 2016 Government Procurement Conference April 6 2016 1591 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Washington DC Convention Center Washington DC Exhibit Solutions Sales Fax 404 720 8757 Event Code M174460416 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline March 7 2016 SHOWCASES AND LOCKING CABINETS ___SHOWCASESANDLOCKINGCABINETS gt a T Quarterview Showcase Square Showcase LC3 4 6 WX1 9 Dx3 3 H 1 9 Wx1 9 Dx7 H 3 9 Wx2 3 Dx3 6 H o Showcases Cd code ab Design Deon megir Amount emn _ Quarterview 117710 1530 25 fee Suare eras reste LC1 1 meter wide Please choose metal color J Black 06 Ll White 03 O Silver 15 Please choose metal color O Black 06 White 03 O Silver 15 3 6 Wx 1 9 Dx3 6 H 8282 rc 872 45 1134 20 o j baug Please choose metal color 1 Black 06 Ll White 03 Ll Silver 15 66283 Jj LC2 1058 70 1376 30 LC2 1 5 meters wide Please choose metal color Black 06 O White 03 O Silver 15 5 Wx1 9 Dx3 6 H s J i6 Please choose panel color O Black 06 L White 03 Shepard Exposition Services Locking Cabinets code aW Desorption Discount Regular Amount RECEPTION COUNTERS AND COMPUTER STANDS RC2 RC1 RC3 79 Wx3 5 Dx3 9 H 4 9 W x 2 3 D x 3 3 H 5 3 W x 3 3 D x 3 6 H Reception Counters and Computer Stands Code Qty Descri
22. Bar Gray Metal Frosted Glass Top 67 e 22 45 H a oe MOBILE TABLET STANDS STYLE amp DESIGN BACK VIEW TBBCHR TBSHLF TBPNTR LAMPS Mobile Table Stands e Includes 3 AC and 2 USB Charging Outlets lt i POWERED LA15 ym 3 LA14 2 TBSTND POWERED LIGHTED _ PRODUCTS LED light availible in white red green blue and rolling color CUBL20 CUBTBL MOBILE TABLET STAND ACCESSORIES TBBCHR Brochure Holder Black SOZA L 11D 11 525 TBSHLF Charging Shelf Black 14 85 L 7 17 D 1 H TBPNTR Wireless Printer Holder Black SHL OD 52an MOBILE TABLET STANDS TBSTND Mobile Tablet Stand Black 14 L 13 D 44 5 H TBSTDW Mobile Tablet Stand White 14 L 13 D 44 5 H LAMPS LA15 Mason Floor Lamp Brushed Silver 18 Round 55 H LA14 Mason Table Lamp Brushed Silver 16 Round 26 H LIGHTED PRODUCTS CUBL20 Edge LED Cube Ottoman White Plastic 20 L 20 D 20 H A C power only CUBTBL Edge LED Cube Table Plexi Top White Plastic 20 L 20 D 20 H A C power only lt s Shepard EXECUTIVE FURNITURE 2016 Government Procurement Conference Shepard Exposition Services 7079 Oakland Mills Rd Columbia MD 21046 Customer Service Phone 410 737 9270 410 737 9274 baltimore shepardes com Customer Service Fax Customer Service Email April 6 2016 Washington DC Convention Center Washington DC Event Code
23. Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as the certificate holder for the time period of the event including move in and move out days Listing Shepard Exposition Services as an additionally insured only will not be accepted and may prevent EAC from working on the premises If EAC does not have minimum coverage and proper documentation they will be subject to employing Shepard Exposition Services for labor services The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Payment Aut
24. Floor Plan Communications Cable Center Washington CC 015 DC CompanyName ABC Example Company Show ABC Example Show Booth Room ff 12 3 4 Customer Ref 2015 015 XXX XXXX Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aislez SL wjPhone _ T Computer Ma l un i uo lt r uo ry Fy 44 H 2 T 2 m i lt I O E a E D O DO Oo mo oO ed A D a L i l T oO J I lt L Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a M
25. Glass 46 L 29 D 30 H PDL42B 24 L 24 D 42 H 30 L 16 D 70 H DF1 Altura Drafting Stool Black Crepe WD3 Work Table Powered Locking Pedestal ET2 Etagere 25 L 26 D 34 H White Laminate White White Black Metal Glass 48 L 24 D 30 H PDL36W 24 L 24 D 36 H BoE Ve Binet PDL42W 24 L 24 D 42 H BC6 Bookcase Mahogany SOL on 7 Fl i Mm DESKS amp CREDENZAS Denotes AC and USB POWER DETAIL POWERED charging outlets Powered Tech Desk includes one black charging adapter ADAPTB TECH3B TECH JD6 CR6 TECH3 FILES amp FE FRIDGES f ee 5 VF4 j VF2 L26 DESKS amp CREDENZAS JD6 Executive Desk FILES amp FRIDGES R1R Refrigerator Large Mahogany White TECH3B Tech Desk 6O L 30 D 29 H VF4 Vertical File 4 Drawer 14 0 cubic feet Powered w 3 Drawer File Light Gray 28 L 28 D 64 H Cabinet CR6 Credenza 27 19 D 52 H Black Metal Laminate Mahogany R1Q Refrigerator Small 60 L 30 D 30 H DANG gs DI VF2 Vertical File 2 Drawer White Light Gray 4 0 cubic feet TECH Tech Desk Powered 27 L 19 D 28 H 20 L 22 D 33 H Black Metal Laminate COPR ONDE ONT L26 Lateral File Mahogany TECH3 3 Drawer File 36 5 20 D297H Cabinet on Castors Black Metal Laminate 16 L 20 By 28 H BARS Suggested Uses of Martini Bar EN A w BARS BRC Martini Bar Circle Comprised of three BR1 Martini Bars 100 L 100 D 45 H BR1 Martini
26. The following information must be completed and the form returned to Shepard by the deadline date Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signature Date Exhibiting Company Name Booth YOU experiences FX1 Backwall Freestanding 10 or 20 FX2 Package or p Backwall with full color graphics 10 Full color fabric back wall with 40 high n Backlit version also available freestanding counter 20 Full color fabric back wall with 40 high freestanding double counter Backlit version and mounted monitor also available FX3 Package 10 Full color fabric back wall with inset and 1 40 high freestanding counter 20 Full color fabric back wall with 1 40 high freestanding single counter Backlit version and mounted monitor also available FX4 Package 10 Full color fabric back wall with header and 1 40 high freestanding counter 20 Full color fabric back wall with header and 2 40 high freestanding single counter Backlit version and mounted monitor also available GENtech ae i Pa aa i Package Options and Pricing FABEX Signature Backwall 1 FABEX Signature Package 2 QTY Item Description Standard Item Description Standard 66590 10 Freestanding back wall 1170 00 66531 10 Backlit Freestanding wall 1690 00 66532 20 Freestanding back wall
27. advance warehouse or show facility via shipping carrier POV or delivery truck What is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to the advance warehouse address please refer to Advance Warehouse shipping labels included in this manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets reguired All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m
28. denied the right to work because of membership or non membership in a labor union See the Union Rules and Regulations within your manual for specific guidelines Service Desk The location at which exhibitors order services Side Rails The wall between two booths used to divide exhibits typically 3 high Skirting Decorative covering around tables and risers Tables are skirted on 3 sides unless additional skirting is ordered Special Handling An additional charge that applies to exhibits shipments reguiring extra labor eguipment or time for delivery to exhibit space ST labor Straight time labor or work performed during normal hours at the standard rate Targets Exhibitor move in date time prior to general move in available by appointment only Visgueen A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens Welcome to Hi Tech Electric We are pleased to be your electrical plumbing and rigging services provider for your upcoming event Hi Tech Electric is going green In support of saving the environment as much as possible we now offer a new convenient paperless and secure online ordering for all of our services This new system allows exhibitors to access their account 24 7 update account and payment information upload floor plans and download invoices The online ordering system is PCI Payment Card Industry compliant ensur
29. for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitor s designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to route exhibitor s shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty THIRD PARTY PAYMENT AUTHORIZATION 2016 Government Procurement Conference Shepard Exposition Services April 6 2016 7079 Oakland Mills Rd Columbia MD 21046 Customer Service Phone 410 737 9270 Washington DC Convention Center Washington DC Customer Service Fax 410 737 9274 Event Code M174460416 Customer Ser
30. minimum 1 hr labor will be charged for all booth materials booth displays flooring etc that are left unclaimed after show move out Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual All tax rates are subject to change lt gt Shepard STORAGE AUTHORIZATION FORM 2016 Government Procurement Conference Shepard Exposition Services 7079 Oakland Mills Rd Columbia MD 21046 April 6 2016 Customer Service Phone 410 737 9270 Washington DC Convention Center Washington DC Customer Service Fax 410 737 9274 Customer Service Email baltimore shepardes com Please Note This form is for Accessible Secured Storage only STORAGE AUTHORIZATION Please fill out the information below Event Code M174460416 Company Name Booth Contact Name Phone e For liability reasons only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services e All packages must be properly pa
31. terms between the shipper exhibitor and transportation company carrier for the transport of goods between specified points for a specified charge A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show after the exhibitor is all packed up in order to Shepard to release the freight to the transportation company carrier Booth Package This term describes the equipment supplied to exhibitors from show management Certified Weight Ticket Certified weight ticket is a required documented measurement used for shipping exhibit properties All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in Common Carrier A transportation company moving exhibitor freight which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination Only Shepard can accept freight from a common carrier Corner Booth An exhibit space with exposure on at least two aisles usually found at the end of a row of inline booths CWT Century Weight or hundredweight The total weight of a crate is divided by 100 to obtain billable weight 51 000 Ibs 100 510 cwt Drayage The service that includes delivery of materials to an exhibit space removal of empty crates storage of crates during the Event return of crates at the end of the Event and delivery o
32. the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click proceed to ordering OR b If your information is not correct please click here as indicated on the webpage update your profile and submit changes 7 Welcome to Shepard Online Ordering Some helpful tips Use the or continue gt buttons to scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To DELETE an item from your shopping cart click oc next to the item you wish to remove OUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 410 737 9270 baltimore shepardes com PAYMENT AUTHORIZATION 2016 Government Procurement Conference Shepard Exposition Services April 6 2016 7079 Oakland Mills Rd Columbia MD 21046 Customer Service Phone 410 737 9270 Washington DC Convention Center Washington DC Customer Service Fax 410 737 9274 Event Code M174460416 Customer Service Email baltimore shepardes com Discount Deadline March 16 2016 lt Shepard Please complete the information requested below and return this form with your orders You may choose to pay by cr
33. 1810 00 _ s02 2pe South Beach P suede 2180 35 2834 45 hmnsor ages Sofa Bege 908 20 1180 65 SFaoos Roma sofa write 1090 20 1417 25 42770 556 00 47140 612 80 744 40 967 70 435 00 565 50 864 50 1123 85 vinosvibe cube nea 19110 248 45 viads vibe Cube Yelow 19110 248 45 Meoz vbe Cube champaione 191 10 248 45 562 40 731 10 Oty Item Discount Regular Amount ccc Transparenvchome 362 20 470 85 __ OCHMaorid Black Leather 1021 80 1328 35 fecw macria crair write 1022 85 1329 70 LABREALa Brea Swivel Chair 56240 73110 00B key West Tub me 544 20 707 45 o sco Fusion Greenwwnite 19110 248 45 5ocFusion Ciearwnte 19110 248 45 o sce Fusion Reawhite 19110 248 45 o SCF Fusion Chair Black White 191 10 24845 a MADGRY Madden Arm Chair Grey 580 60 75480 Wa SWAN Swanson Swivel White Vinyl 489 60 636 50 Loveseats KEYLOV Key Largo Loveseat 900 50 Meeting Chairs 343 85 NPLLOV Naples Black Vinyl NPLLOP Naples Loveseat powered OCMESP Meeting Chair Espresso OCMTAU Meeting Chair Taupe OCMWHT Meeting Chair White OSC Cube White Leather mm OTH Cube Black Leather mm VIBO3 Vibe Cube Pink Li a a VIBO8 Vibe Cube Orange sa says 126 75 16480 viaor vibe cube Green 191 10 248 45 VIB06 Vi
34. 2H ETBL E1K EN EOLI Oliver End Table Walnut Finish 22 Round 22 H E1E Silverado End Table Glass Chrome 24 Round 22 H REGOTT Regis End Table Brushed Metal 16 L 15 5 D 16 5 H E1K Inspiration End Table Glass Brushed Steel 24 L 28 D 22 H CUBTBL Edge LED Cube Table Plexi Top White Plastic 20 L 20 D 20 H A C power only CUBTBL E1F Geo End Table Glass Black 26 L 26 D 20 H E1C Geo End Table Glass Chrome 26 2 26 20 Fl E1W Sydney End Table White Brushed Steel 27 L 2221F E1Y Sydney End Table Black Brushed Steel 27 L 29 D 22 CDYTB Candy Table White Black Top 13 b 18 D18 H lt s gt Shepard EXECUTIVE FURNITURE 2016 Government Procurement Conference Shepard Exposition Services 7079 Oakland Mills Rd Columbia MD 21046 Customer Service Phone 410 737 9270 410 737 9274 baltimore shepardes com Customer Service Fax Customer Service Email April 6 2016 Washington DC Convention Center Washington DC Event Code M174460416 Discount Deadline March 16 2016 SEATING Qty Item Discount Regular Amount _ sor south Beach sora P Suede 908 20 1180 65 _ Henve Heatirow Sofa lack iy 908 20 1180 65 _ 8008 Heathvow 3 pe Sectional 2382 40 3097 10 o sracce Alegro Sota 955 50 124215 _ NPLSOF Napies Sofa slack Ving 1144 80 1488 25 _ WrLsor napies Sota powered 1302 30
35. CES 2016 Government Procurement Conference April 6 2016 Washington DC Convention Center Washington DC Event Code M174460416 INBOUND PICK UP LOCATION INFORMATION SHIPPING INFORMATION Payment Authorization form must be on file to pick up as charges will be ltems to be shipped included on your show services invoice Reguested Pick Up Date Hours of Operation Company Address City State Zip SHIP TO Ll Iwill be shipping to the WAREHOUSE Company Name Booth 2016 Government Procurement Conference c o Shepard Exposition Services 7079 Oakland Mills Rd Columbia MD 21046 March 29 2016 Date Warehouse Deadline Ll will be shipping to SHOW SITE c o Shepard Exposition Services Company Name Booth 2016 Government Procurement Conference Washington DC Convention Center 801 Mount Vernon Pl NW Washington DC 20001 Delivery date April 5 2016 TYPE OF SERVICE Choose One Next Day Air 2nd Day Air Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater _ Standard Ground Other Truck Load Specialized Number of Pieces Est Weight Crates Cartons cardboard Cases Trunks fiber color Skids Pallets Carpet color TV Monitor Other Total Pieces Total Wt Size of largest piece L W H Loading Dock O Yes O No Lift Gate Residential Inside Pick up Inside Delivery Special Instructions
36. Code M174460416 Discount Deadline March 16 2016 CONFERENCE TABLES amp CHAIRS ow nem Discount Regular Amount Conference Tables cra ceoTable Back ewo sozio ce1 ceo Tabie sa Come 435 00 58550 crt ceoTable sq siack 617 00 sozio cat Marhattan Table Black 453 20 58945 cecereecwme 617 00 80210 oB2e Graphite Tae 646 10 839 95 oBs8 Granite Tae 762 60 991 40 c02 Grey Nebula Tabe 599 05 778 75 CD38 Grey Nebula Tabe 726 20 944 05 coss matooary Tabe 646 10 839 95 C078 Mahogany Tabe 7e2e0 991 40 cce to mahogany Tabe 1144 00 1487 20 ce1 42 Round Graphite Nebua 572 80 744 65 cesar Round Mahogary Tabe 526 00 683 80_ ocTew nova ova wne 726 20 944 05 CTO6GR conterence Tables Grante 303 95 395 15 C508GR Conference Table 8 Granite CT10GR Conference Table 10 Granite PWRUSB Powered Table Module Executive Seating PROGB Guest Executive Chair PROMID Exeoutive Chair MidBack 322 15 418 80 xct turer Executive Hghback 549 65 714 55 PROEXE Pro Executive Chair PROEXB Executive Chair High Back Paw hem Discount Regular Amount Group amp Guest Seating meek chrome 89 20 115 95 __ rstoiN Rustique w arms Gunmetal 19840 257 90 o cssaeinecna slack 172 90 224 75 cse perinchai ne 17290 20475 i bcmncmsiope
37. DL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed T Location of Telephones Fax lines or other telecommunications equipment T l H PC C Location of primary Internet Service I Hubs H Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services SiZe Booth dimensions example 10x10 20 x 20 Scale 1 Boxis equal to 2 ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity 26 Annual Government Procurement Conferdigce Wednesday April 6 2016 Walter E Washington Convention Center Washington DC i paneme 8 00 a m
38. Doubletime All other hours and holidays CARTLOAD SERVICE RESTRICTIONS Cartload services are provided to those exhibitors arriving in privately owned vehicles and have small hand carried items that need to be delivered to and from the dock booth location If you arrive in a truck Such as a U Haul Penske etc you will not qualify for this service All items must fit on flat bed cart approximately 3 x4 in size If items are designated by Shepard personnel to be too large or too heavy materials will be billed at regular material handling rates Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard OUTBOUND BILL OF LADING SHIPPING LABEL REQUEST lt s gt Shepard 2016 Government Procurement Conference Shepard Exposition Services 7079 Oakland Mills Rd Columbia MD 21046 April 6 2016 Customer Service Phone 410 737 9270 Washington DC Convention Center Washington DC Customer Service Fax 410 737 9274 Event Code M174460416 Customer Service Email baltimore shepardes com PRE PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS All outbound shipments require a Bill of Lading and shipping labels Shepard offers complim
39. IGNATURE THIRD PARTY CREDIT CARD INFORMATION eee Eeq Type of Card o m Ll o Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to baltimore shepardes com EXHIBITOR APPOINTED CONTRACTOR 2016 Government Procurement Conference Shepard Exposition Services April 6 2016 7 7079 Oakland Mills Rd Columbia MD 21046 Customer Service Phone 410 737 9270 Washington DC Convention Center Washington DC Customer Service Fax 410 737 9274 Event Code M174460416 Customer Service Email baltimore shepardes com Deadline Date March 9 2016 lt gt Shepard Please read the following information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official show contractor Shepard will provide all standard trade show services including installation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard
40. L 34 5 D 30 H NPLCHR Naples Chair Black Vinyl 36 L 30 D 28 H Black Fabric IL IS D LAH TANCHR Tangiers Chair Beige Textured 34 L 37 D 36 H OCB Key West Tub Chair Black SPLID SA HCHO8 Heathrow Chair Black Vinyl 24 L 24 D 28 H Chair Black Vinyl 24 L24 D 28 H ACCENT CHAIRS MADGRY Madden Arm Chair Light Gray Vinyl 2 LSZ D SS SWAN Swanson Swivel Chair White Vinyl 267 25 D SH Black Vinyl SO OE IH BCW Madrid Chair White Vinyl 507230 TF LABREA La Brea Swivel Chair Charcoal Gray Fabric 35 L 27 D 40 H CCE Ice Chair Transparent Chrome 12250 O lm 227r OCMESP Meeting Chair Espresso Vinyl 25 523 5D 34 1 OCMTAU Meeting Chair Taupe Fabric 25 5 23 5D 34 FI OCMWHT Meeting Chair White Vinyl 25 5 23 57 3434 POWERED OTTOMANS ENDO1B OSC VIBO8 OTTOMANS BNOO8 Bench Ottoman Black Vinyl 6O L 20 D 18 H BNO75 Bench Ottoman White Vinyl 60C 201D 18 A OTS South Beach Wedge Ottoman Platinum Suede ZS LSID 1h ENDO1W OTH VIBO1 SAL Sally Stool White 12 Round 17 H ENDO1B Endless Curved Ottoman Black GO SaL 37 5 DISA ENDO1W Endless Curved Ottoman White eds Bey Da lm BNOO8 ENDO2B VIBO5 VIBO2 ENDO2B Endless Square Ottoman Black 34 L 34 D 15 H ENDO2W Endless Square Ottoman White 34 L 34 D 15 H CUBL20 Edge LED Cube Ottoman White Plastic 200 20 20 11
41. NATE SILVER TEXTURED BAR TABLES Standard Black Base 30 Round 42 H VTJ Graphite Nebula Top VTK Maple Top 30MHSB Mahogany Top VTG Silver Textured Top VTB Brushed Red Top VTC Brushed Blue Top Standard Black Base 36 Round 42 H VTW White Laminate Top VTN Graphite Nebula Top VTP Maple Top MAHOGANY BRUSHED RED BRUSHED BLUE ORANGE LIOUID STEEL BLUE Hydraulic Chrome Base 30 Round 45 H 30GRHB Graphite Nebula Top 30MTHB Maple Top 30MHHB Mahogany Top 30STHB Silver Textured Top 30BRHB Brushed Red Top 30BBHB Brushed Blue Top 30ORHB Orange Top 30SBHB Liguid Steel Blue Top VTJ VTN VTG aa 36GRHB a 30MHHB Hydraulic Chrome Base 36 Round 45 H 36GRHB Graphite Nebula Top 36MTHB Maple Top 36WTHB White Laminate Top I L ai VTK VTP 30MTHB 36MTHB 30STHB 30ORHB H 30MHSB VTC 36WTHB 30BRHB 30SBHB BARSTOOLS XBAR V Se BSOO1 Cn N BSS BARSTOOLS Apex Barstools 202 EDA APS08 Black Vinyl APS59 Red Vinyl APS75 White Vinyl APS12 Blue Ultra Suede ROLLGY BS002 BST RSTSTL Rustique Barstool Gunmetal Ta ET 0r XBAR Christopher Barstool White Vinyl Chrome 19C 15 D 4TH ROLLGY Lift Barstool Gray Vinyl 15 Round 23 33 5 H ROLLRD Lift Barstool Red Vinyl 15 Round 23 33 5 H ROLLRD ROLLWH Lift Barstool White Vinyl 15 Round 23 33 5 H
42. P TO ADDRESS Company Name Address City State Zip Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Insurance Exhibitors Register at www insurance4exhibitors com It s easy and you get an immediate certificate General Liability Insurance for 1 000 000 per Occurrence 2 000 000 Aggregate GENERAL LIABILITY INSURANCE PREMIUM RATES EVENT INFORMATION 1 Event Day 89 00 4 10 Event Days 119 00 6 Month Policy 475 00 2 3 Event Days 109 00 11 30 Event Days 199 00 Annual Policy 650 00 NAME OF EVENT EVENT START DATE End Date EVENT WEBSITE EVENT CONTACT PHONE VENUE ADDRESS with City State amp Zip EXHIBITOR INFORMATION REGISTER AT Exhibiting Company Insured Contact Name Address City State Zip code Email Country Telephone Description of Business Exhibit Does your exhibit or business involve any of the excluded activities below YES NO Alcohol Serving Amusement Devices Animals Athletic Participation Mazes Disc Jockeys Bands Entertainment amp Film Industry Equipment Rental Tobacco Fireworks Firearms Weapons Health Supplements Hot Wax Impressions Inflatables Installation Service Repair Massage Mechanical Amusement Devices Water Activities Medical Testing Motor Sport Activities Oxygen Aromatherapy Storefront Operations Tattooing or Piercing Vehicles in Mot
43. RATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloaded with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials Cannot be completed solely with one forklift and operator MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 Ibs IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please
44. RATUITIES BREAKS Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for services rendered Do not give coffee breaks other than mid morning and mid afternoon when the union has a 15 minute paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions Please refer all such disputes and or questions to Shepard management personnel immediately SAFETY Safety of everyone working in the hall is of our utmost concern at all times Standing on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided LABOR ORDER FORM 2016 Government Procurement Conference April 6 2016 Washington DC Convention Center Washington DC 410 737 9274 Event Code M174460416 baltimore shepardes com Discount Deadline March 16 2016 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Pleas
45. ROLLBL Lift Barstool Black Vinyl 15 Round 23 33 5 H BS001 Shark Barstool White Chrome 22 L 19 D 34 44 H BS002 Zoey Barstool White Chrome 15 E16 26 30 5 lr BSD panar C lt ry ROLLWH 7 BSN BSC BS003 Zoey Barstool Black Chrome 15 L 16 D 26 30 5 H BSN Jetson Barstool Black 18 uea 22 BCE Ice Barstool Transparent Chrome 16 L 14 D 33 H BSS Banana Barstool Black Chrome 21E 223 Oa n RSTSTL j L KAD ROLLBL BCE BSL BST Banana Barstool White Chrome Z1 E227 3057 BSD Oslo Barstool Blue 17 E20 D 30A BSC Oslo Barstool White i E20 3081 BSL Gin Barstool Maple Chrome ke Wer BZ al WORK MULTI USE TABLES MERLIN WD3 P E D ESTA LS amp SS oan PRODUCT DISPLAY amp Denotes AC and USB we Charging outlets Powered Locking Pedestals come with one black or white charging adapter 36 PDL36W 42 PDL42W ET2 ADAPTB cC t Ji 36 PDL36B 42 PDL42B PDL a i i aw Power outlets rotate 180 degrees allowing devices to be charged from inside the locked cabinet or on the surface ET1 BC6 UTILITY CHAIRS SY1 DF1 WORK MULTI USE PEDESTALS amp PDL Locking Pedestal UTILITY CHAIRS TABLES PRODUCT DISPLAYS Black 24 L 24 D 42 H SY1 Altura Steno Chair MERLIN Merlin Multi Use Powered Locking Pedestal Black Crepe Table Black all Bere 25 L 26 D 21 H Gray Laminate Black PDL36B 24 L 24 D 36 H Pewter Metal
46. S l G30BWP G30BMW G30BWW 7 fj Ms ADAPTW J wr G30 Powered Tables come with 2 white Charging Adapters TABLE TOP OPTIONS G30 Powered Tables only e available in white Sg GOD COW G30DWP G30DMW G30DWW MAPLE G30CMS G30CWS WHITE G30CWP G30CMW G30CWW EXECUTIVE CHAIRS PROMID Pro Executive XC4 Altura High Back Bar Table Bar Table PROEXE Pro Executive High Back Chair White Classic Vinyl 25 L 24 D 48 H Adjustable PROEXB Pro Executive High Back Chair Black Vinyl 25 L 24 D 48 H Adjustable PROGB Pro Executive Guest Chair Black Vinyl 2471227 367r Secs AC and USB rohan Eu outlets Mid Back Chair White Classic Vinyl 24 L 22 D 40 H Adjustable XC2 Luxor Mid Back Executive Chair Black Vinyl 27 L 28 D 41 H Adjustable XC1 Luxor High Back Executive Chair Black Vinyl 27 L 28 D 47 H Adjustable XC5 Altura Mid Back Executive Chair Black Crepe 25 L 25 D 37 H Adjustable Executive Chair Black Crepe 25 L 25 D 43 H Adjustable G30 COMMUNAL TABLES G30 POWERED TABLES White Top G30BWP Bar Table 72 L 26 D 42 H G30DWP Caf Table WANG ov OF G30CWP Cocktail Table 72 L 26 D 18 H G30BMS Solid Top G30BMW Grommet Holes Maple Top 72 L 26 D 42 H Caf Table G30DMS Solid Top G30DMW Grommet Holes Maple Top Jive 29 O Cocktail Table G30CMS Solid Top G30CMW Grommet Holes Maple Top TL o Sn G30BWS Solid Top G30BWW Grommet Holes White Top 72 L
47. SHOW INFORMATION 2016 Government Procurement Conference Shepard Exposition Services f a April 6 2016 7079 Oakland Mills Rd Columbia MD 21046 Customer Service Phone 410 737 9270 Washington DC Convention Center Washington DC Customer Service Fax 410 737 9274 Event Code M174460416 Customer Service Email baltimore shepardes com BOOTH PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign 1 6 x 30 Skirted Table Blue 2 Side Chairs 1 Wastebasket lt gt Shepard Show drape color s Blue White Aisle carpet color Eclipse Please note Exhibit booths will NOT be carpeted EXHIBIT SHOW SCHEDULE General Exhibitor Move in Tuesday April 5 2016 11 00 AM 4 00 PM Exhibit Hours Wednesday April 6 2016 9 00 AM 4 00 PM Exhibitor Move out Wednesday April 6 2016 4 00 PM 6 00 PM Freight Re route Time Wednesday April 6 2016 6 00 PM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Wednesday March 9 2016 Discount price deadline for standard Shepard orders Wednesday March 16 2016 Discount price deadline for custom Shepard rentals Monday March 7 2016 First day for warehouse deliveries without a surcharge Wednesday March 9 2016 Last day for warehouse deliveries without a surcharge Tuesday March 29 2016 First day freight can arrive at show facility Tuesday April 5 2016 at 8 00AM
48. Telephone for each line outside the convention venue x number of lines For extension of 3 party data circuits ISDN DSL T 1 DS3 Ethernet please call for quote SUBTOTAL Send Completed Orders with Payment and Floor Plan To SMART CITY NETWORKS ESTIMATED 10 TAX FEES 5795 W Badura Avenue Suite 110 Las Vegas NV 89118 888 446 6911 FAX 702 943 6001 csr smartcity com GRAND TOTAL i Effective January 1 2015 December 31 2015 Customer No 2015 015 RO 4 MH OO OE nu O O Network Security Declaration Center Washington CC 015 DC Company Name Show Booth Room Customer Ref 2015 015 The Network Security Policy implemented for this Facility requires Customer s adherence to several necessary precautions in order for Smart City to maintain a healthy viable network for all Customers This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City s filtering policies and must be completed signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service s being activated for Customer s usage Network Security Policy Smart City requires that all devices directly or indirectly accessing Smart City s network s have the latest virus scan software Windows security updates system patches and any other technological precautions necessary to protect the Customer s and others from viruses ma
49. acent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed T Location of Telephones Fax lines or other telecommunications equipment T H PC C Location of primary Internet Service I Hubs H Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services SiZ Booth dimensions example 10x10 Scale 1 Boxis equal to ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity
50. act Name Booth Number Phone Number Authorized Signature Must order by discount deadline to receive discounted pricing Payment authorization must be completed and returned with order All tax rates are subject to change experiencee Elevated Signature Series Hardwood Flooring Light Maple Rustic Cherry Blackwood Ivory Bamwood Checkerboard amp Premium Vinyl Floor Covering Use the below formula to calculate the sguare footage sg ft length width Premium Plush Carpet 46004 Sg Ft Item Per Sq Ft Amount eal Nay gos aa om os aa ferme 10 15 o white tors o _ lee os el le wos en __etectic Bue tots cn swme n ea Mme o eo sn tots el mia 101s on law os Premium Vinyl Floor 46005 Sg Ft Item Per Sq Ft Amount BE Uu ET ruse chery iY BN LL ET E Eu E O A LL ts i Jonee as Elevated Hardwood Floor Item Per Sq Ft Amount Light Oak Elevated Hardwood Floor Call for Quote Dark Oak Elevated Hardwood Floor Call for Quote Please refer to the labor order form to order labor for the installation of your elevated floor All Signature Series Flooring must be ordered 30 days before move in for availability Please complete the following Company Name Contact Name Booth Number Phone Number Minimum 100 square feet is required per flooring order Total Signature Flooring aaa 5 750 Taxs S Amount Due
51. ail baltimore shepardes com Discount Deadline March 16 2016 lt Shepard Carpet lends the booth a warm inviting atmosphere Select the carpet that will enhance your exhibit and draw customers in Remember to provide your guests extra comfort with the upgrade of padding PREMIUM CARPET 28 OZ 100 ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING Choose Color ty ltem Discount Regular Red 01 Charcoal 17 46001 ae n Silver Cloud 18 Black 06 46003 __ Rental 1000 sqft 620 8 05 Deep Navy 22 Cobalt 21 Rental includes installation and removal of carpet and visqueen Minimum 100 sq ft required PURCHASED PREMIUM CARPET Discount Regular Amount 46002 P Poretasotes ra eos Minimum 100 sq ft is required No refunds on cancellations Please note Premium White is available for purchase only BOOTH DIMENSIONS PADDING amp VISQUEEN What is your booth size ft Discount Regular Amount x sa ft 50009 EEE Tn 50008 Tr Peeing 2m ass 50000 visqueen_ 040 oso EXPO CARPET 13 OZ Choose Color ty Item Discount Regular Red 01 Black 06 50255 eet ee ee Blue 05 Teal 13 50256 10x20 465 55 60520 Tuxedo 50 Burgundy 07 50257 Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet SPECIAL la CARPET Regular Amount 50580 H 5 ms
52. and extension cords available to rent onsite tes Total a ue A Overhead Floor a 120V Outiet maximum of One i connection peroutlet T Do samsonas feoj 1 oampnoowas rolo ST EI Deoa UU 208 V 10 Motor amp Equipment Outlet Maximum of One 1 connection per outlet DAIR EI Power nw a a S 39m asol 990 P m oo arco P 5oame _ esoo sooo o o o soame enoo fiossoo a a a ee ewe I a aaao Ee ec soamp 868 00 sosoo o dd Am ton 128890 moame 1844 00 2 22200 2o0amp aei 488800 24 Hr Power and dedicated 20amp 120v outlets are double the listed price Transformer s Indicate which 208V outlet ordered in the 208V section that requires a boost by adding Boost next to the outlet name Check European Power column in this section if you have European power Description Of Service Qty Incentive Base Snubs ina Total Price Boost 208V to 230V Euro Transformer 208V European Transformer 480V 380V 480V 30 Motor amp Equipment Outlets 30 Amp 687 00 823 00 es 60 Amp 1 222 00 1 465 00 ee Over 60 Amp 30 Outlet Call for Estimate S a W Description Of Service Gty Incentive Base Overhead Quartz Lights Please Use Exhibitor Rigging Order Form Additional Booth Lighting Services 90 Watt On Stanchion Inline Booths Only 103 00 125 00 ee Watt Krypton On Stanchion Inline ooths Only Exhibiting firm acknowledges the responsibility for an
53. arge UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled MIXED SHIPMENTS Rate as shown on Material Handling Authorization Form Mixed shipments that are uncrated by 50 or more are considered special handling and additional rates will apply OFF TARGET DELIVERIES Surcharge 15 Minimum 50 00 35004 For targeted shows exhibitors who received requested a Targeted Date Time a surcharge will apply if shipment is not delivered or carrier has not checked in during assigned target date time MARSHALING YARD Surcharge 30 per Shipment 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility Shepard may charge a one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a de
54. ates 171 00 per hour one hour minimum plus operator s time A four 4 hour minimum per man labor call applies DESCRIPTION OF OUTLET LOCATION amp DISTRIBUTION CHARGES All electrical outlets will be installed on the floor at the baseline back wall of in line pipe and draped booths unless otherwise ordered by the exhibitor All electrical outlets for Island booths will be dropped from one main drop location per the exhibitor s floor plan Delays in installation can occur if no main drop location is provided All Island booths will be charged labor and materials which are determined by the diagram submitted All booths or displays requiring multiple outlet distribution and connection are chargeable on a time and material basis Re distribution of such installation additional power drops and or additional locations will be charged on a time and material basis All 208 volt outlets will reguire labor and materials All overhead services will require lift labor and materials 24 hour power and dedicated 20amp 120v circuits are double the listed price Indicate total outlets on order form Electricity will be turned on within 30 minutes of show daily Payment Payments must be received in full 21 days before show move in to secure the incentive rate No credit or refund will be issued for connections installed and not used Full payment is required to process order A retainer credit card is required All balances must be settled prior
55. be Cube Gold Bronze CUBL20 Edge Lighted Cube COCKTAIL AND END TABLES Low item Discount Regular Amount i peses i aa a i gaa aan ma i forceren cm 34400 47 20 i fecoon cesce 34400 47 20 Joou over cossaire 927 60 425 90 Jo sre wnie 36585 01 60 C ersen me 3585 sn Terve syrey nece poures 489 60 63650 i ferwe syare wne vaered 489 60 63650 Jesocus Tave nee 50780 660 15 i eoouwraewam wape 507 80 66015 i eow wne 50780 66015 i eoowwrmewom ww 807 80 660 15 Low item Discount Regular Amount i Jaesmw ____ sen ama i mne s860 51820 i erce omaa 33670 437 70 i goes 33670 am eourowererstaxe 20120 a755 Jew syeey we 347 60 ao C evs amo amo O i feemeueoe ieoa 27120 sass i forecast aa 7620 C fanet ma Jerace tae wor 220 7o frewa vosae Taes saors 308 60 51820 sre Ter Tawe woot 23480 905 25 REGBEN Regis Benon Tabe 391 30 508 70 Please complete the following Company Name Contact Name Authorized Signature REGOTT Regs Era Tabe 289 40 376 20 Subtotal S 5 750 Tax Amount Due S Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and re
56. charged Charges are based off the weight from your inbound weight ticket included with your shipment How do I calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs EXAMPLE 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional charges Additional charges may apply Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 Ibs How do I calculate my small package carrier shipment Charges for small package carrier shipments are based on per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are C
57. cked amp labeled Shepard Exposition Services limit of liability will be 5 00 per pound or 500 00 per package or container whichever is less No uncrated material will be accepted at the warehouse SHOWSITE STORAGE Secured Storage Materials will be placed into secured storage and will be returned to your booth after the close of the show The materials will be accessible during the show by Shepard personnel only A minimum one hour material handling labor charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show Secured storage rates are eighty 80 cents per square foot per day 100 00 Minimum 35400 Accessible Storage Materials in accessible storage will be accessible during the show but not necessarily by exhibitors The charge for Accessible Storage is a daily storage fee plus labor each time materials are moved There will be a 35 00 per day charge for pallet skid 80 00 per day for 1 2 trailer usage and 120 00 per day for full trailer usage When Shepard personnel are reguired to move materials into or out of storage will be billed at the material handling labor rates each time material is moved This fee is in addition to the labor charge each time stored items are accessed 100 00 Minimum There will be no charge to return material to the booth at the close of the show during the standard empty return process Accessible
58. e complete the following lt gt Shepard Shepard Exposition Services 7079 Oakland Mills Rd Columbia MD 21046 Customer Service Phone 410 737 9270 Customer Service Fax Customer Service Email How many laborers will you require Installation Date of installation Date of dismantling I will need Shepard Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Sup Fee Amount Dismantling Requested start time Est Hours Requested start time Est Hours I will need Exhibitor Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Amount Exhibitor Supervised Labor 68060 sr 111 50 144 95 ami oesol st mso 144 95 soei or 167 25 21745 6so62 DT 223 00 289 90 Dismantle 68063 68064 68065 esoe7 oT 167 25 217 45 am jesoes DT 22300 289 90 ao Dismantle 68070 6807 1 68072 Sup install 68069 Sup dismantle 68073 Supervisory fee is 30 of total cost or 60 whichever is greater Please note when ordering dismantle labor due to show break down and returning empties to your booth labor ordered through Shepard at the close of the event may not be available until one hour after show close Labor Hours ST Straight time OT Overtime DT Double time Monday Friday 8
59. e subject to change SOFAS amp SECTIONALS j HEAO8 FAIRSW SFA002 O1 J l NPLSOF TANSOF KEYSOF SFA003 NPLSOP SFAPWR POWERED JB i y T MW 3 po lo s i W U Il l Y i HS008 S02 NPLLOV KEYLOV NPLLOP SOFAS amp SO1 South Beach Sofa SFA003 Roma Sofa LOVESEATS SECTIONALS Platinum Suede White Vinyl 69 L 29 D 33 H 78 L 31 D 33 H KEYLOV Key Largo FAIRSW Fairfax Sofa Loveseat White Vinyl Brushed Metal NPLSOF Naples Sofa HS008 Heathrow Blac Fai 62 27 D 30 H Black Vinyl 3 pc Sectional 57 L 35 D 34 H O7 D 26 Black Vinyl HEAO8 Heathrow Sofa l 72 L48 D 28 H NPLLOV Naples Loveseat Black Vinyl TANSOF Tangiers Sofa Black Vinyl A8 L 24 D 28 H Beige Textured SO2 South Beach 62 L 30 D 28 H Ae Sy 361 tr 3 pc Sectional SFA002 Allegro Sofa Platinum Suede Elie lanio KEYSOF Key Largo Sofa 152 AO D323 Sale 34 5 D 30 H Black Fabric 77 1535 D344 CLUB CHAIRS NJ FAIRCW CHROO3 I cHRPWR CHROO2 NPLCHR KEYCHR TANCHR OCB HCHO08 HCO008 ACCENT CHAIRS MADGRY SWAN LABREA CCE MEETING CHAIRS TAA OCMESP OCMTAU OCMWHT CLUB CHAIRS KEYCHR Key Largo Chair HC008 Heathrow Corner OCH Madrid Chair MEETING CHAIRS FAIRCW Fairfax Chair White Vinyl Brushed Metal 301C 27D 3201H CHROOS Roma Chair White Vinyl S7 Me Pe er CHROO2 Allegro Chair Blue Fabric 36
60. edit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending 2016 Government Procurement Conference Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name PNC Bank N A Pittsburgh PA 15219 USA Routing Number 041000124 Account Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have
61. entary pre printing of these items To take advantage of this service please complete this request and submit to Shepard Your pre printed BOL and labels will be delivered to your booth prior to the close of the show Note All third parties must pick up BOL labels at the Shepard Service Desk SHIP TO ADDRESS COMPANY NAME DELIVERY ADDRESS CITY STATE ZIP CONTACT NAME BOOTH Number of Pieces Number of Labels Requested Crate Skia Cases Carton Total Weight CARRIER SELECTION C OFFICIAL SHOW CARRIER SHEPARD LOGISTICS C OTHER f selecting a carrier other than Shepard Logistics you must schedule the pickup If using FedEx or UPS you must have and apply their shipping labels Type of Service In the event your designated carrier fails to pickup Ground Overnight 2nd Day Reroute via show carrier Return to Warehouse Shipping Options Inside Delivery Residential Lift Gate No Loading Docks OUTBOUND SHIPMENT REQUIREMENTS 1 Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show 2 Exhibtors must properly package and label all materials 3 Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight 4 Please see the SES service desk if you do not receive a BOL Please note If utilizing FedEx UPS as your carrier you must supply your own outbound labels TRANSPORTATION CHARGES BILLING ADDRESS _ sAME AS SHI
62. epardes com SHIPMENT INFORMATION Please complete the following information Please indicate number of pieces and the estimated weight We plan to ship to o Advance Warehouse o Direct to Show Site We plan to ship on date Our materials should arrive on date Carrier Name Pro Origin of Shipment city state Please provide a contact name and number for any questions Shepard may have in regards to this shipment Total Weight Name Phone MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 lbs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 lbs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Standard Material Handling Signature Series Material Handling weight Description __________ Price Total wesm Description _________ Price Total _ Direct Shipments to Showsite Direct Shipments to Showsite
63. equipment to HTE distribution systems e HTE provides labor for all overhead truss rigging and overhead booth lighting e HTE performs all installations of electrical cords under any booth space flooring e The exhibitor Display House and Show General Contractor will indemnify Hi Tech Electric for any and all work related accidents RIGGING JURISDICTION Rigging includes all motorized rigging to building structures All exhibit hall rigging must provide a floor plan for approval by HTE All motors for rigging must be ordered through HTE All labor for rigging to building structures will be provided through HTE No other Contractor or Persons may attach motorized equipment for rigging to building HTE is not responsible for any loss or damage resulting from any other Contractor or Person attaching motorized equipment to the building e Failure to start labor as scheduled due to any delays with client owned equipment will result in the hourly charges per man per hour of delay e A four 4 hour minimum applies per rigging labor call SPECIAL EQUIPMENT Special Equipment orders require 30 days notice prior to move in HI TECH ELECTRIC MATERIALS All materials and equipment furnished by HTE shall remain the property of HTE and shall be removed only by HTE at the close of the show FLOOR COVERINGS Unless otherwise directed HTE personnel are authorized to cut floor coverings to permit installation of service HTE is not liable for any cos
64. exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitor s booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitor s materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitors materials before same have been picked up for loading after the show All materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitors materials after same have been delivered to exhibitors appointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs
65. f materials to the carrier loading area DT Labor Double time labor or work performed on double time and charged at twice the published rate Empty Sticker A colored sticker used to mark empty crates and boxes for storage provided in the material handling service See Service Desk for Empty Stickers Exclusive Contractor One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event Exhibitor Approved Contractor EAC Also called an independent contractor a supplier hired by an exhibitor to perform trade Event services independently of Event management appointed contractors Exhibitor Kit Also known as a Service Manual this is package of information that contains all rules regulations and ordering forms relating to an exhibition provided to exhibitors by Event management Facility Carpeted Indicates the exhibit hall and or ballroom in which the Event is taking place is already carpeted Floor Order An order for product or service placed after Advance Deadline therefore not eligible for discounted rates Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections Freight Exhibit properties and other materials shipped for an exhibit Freight Desk The area where inbound and outbound exhibit materials are handled at a trade event Forklift Ground Rigging Handling and assembly of machinery that require
66. horization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have been met
67. ing a secure environment for all credit card transactions and data storage Upon order completion an automatic email is sent to confirm the order Please visit our website www hi techelectric com to begin the order process If you still prefer to print out the service contract please send it to dcexhibitorservices hi techelectic com or fax them to 510 293 6151 or 202 249 3601 Thank you for your cooperation and we are looking forward to working with you 801 Mount Vernon Pl NW Washington DC 20001 Phone 202 249 3600 Fax 202 249 3601 N VHI TECH X ELECTRIC 24209 Clawiter Rd Hayward CA 94545 510 293 6151 510 293 6155 FAX dcexhibitorservices hi techelectric com www hi techelectric com ELECTRICAL SERVICE CONTRACT Signature on last page Terms amp Conditions is required Full payment for Deadline Date for Incentive Rates services ordered and retainer credit card must be remitted to process this March 1 6 2016 contract Fed ID 88 0437088 2016 2017 i EentName 2016 Government Procurement Conference EentDates April 6h 2016 Credit Card Billing Address exact address for credit card Credit Card No Exp Date Check Number VISA O AMEX 0 Cardholder Name as it appears on card Please Print Authorized Contact Name Please Print Phone Authorized Contact Email PAYMENT MUST BE RECEIVED 21 DAYS BEFORE EVENT BEGINS TO RECEIVE INCENTIVE RATES ELECTRICAL OUTLETS LIGHTING SERVICES Power strips
68. ion Weight Loss Products Watercraft Exhibits on Water If yes describe we can still get you insurance Additional Insured Most event planners or venues require you to name them as an additional insured We need the name and address for each Additional Insured to issue a certificate Don t list your employees Just leave blank if you do not know Additional Insured 1 Additional Insured 2 Address City ST Zip Address City ST Zip Any special wording or coverage needed Any Additional Information or notes METHOD OF PAYMENT BY SIGNING BELOW YOU AUTHORIZE US TO CHARGE YOUR CREDIT CARD Payment Form __ American Express __ MasterCard __ Visa __ Discover __ Check Payable to Insurance for Exhibitors Card Number Expiration Date Security Code Cardholder Name Cardholder Address Has any prior coverage been cancelled or non renewed Yes No TERMS and CONDITIONS Coverage is only provided for law suits brought in the U S and events held in the United States understand that the insurance company in determining whether to provide insurance coverage will rely on the information contained in this form and all other information being submitted hereby warrant represent and confirm that to the best of my knowledge al information provided is complete true and correct Signing this application does not bind the Applicant or the Company to complete the insurance but it is understood and agreed that the information contained herein shall be
69. ithin the size and time frame limitation Exhibitors may not borrow tools ladders or other equipment from the exhibit facility or from Shepard Exposition Services MATERIAL FREIGHT HANDLING JURISDICTION Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates that comes in via over the road carriers It is Shepard s responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition Shepard will not be responsible however for any materials they do not handle Unloading or reloading of any freight into the exhibit hall by any and all private vehicles and contracted carriers will be handled by Shepard Exposition Services Rates for material handling services are enclosed in this exhibitor service manual One individual from each exhibiting company is permitted one trip to hand carry items into exhibit facility The use of dollies hotel baggage carts flat trucks and other mechanical equipment is not permitted Vehicles must not be left unattended at the loading areas Any unattended vehicles will be towed at the owner s expense The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall Arrangements have been made with Shepard Exposition Services to store empty crates Please refer to the Material Handling Information sheet in this service manual for the handling of empties disposal of skids etc G
70. licious programs and other disruptive applications Any device s which adversely impacts Smart City s network s may cause service interruptions to Customer s which can lead to disconnection of the Customer s equipment from the network s with or without prior notice at Smart City s sole discretion The device s in question will remain disconnected until all issues are adequately resolved All charges will apply and no refunds will be given Additional charges may apply for trouble diagnosis and or problem resolution Smart City has implemented filtering policies on all Internet routers These filters block all inbound Internet Control Message Protocol ICMP Ping Traceroute etc destined to any Smart City Network s Smart City understands that Ping and Traceroute are valuable troubleshooting tools therefore Smart City s Policy does allow ICMP Ping amp Traceroute packets sourced from any Smart City network s Further to avoid infection by common Internet worms Nachi MSBlaster LoveSAN etc Smart City has implemented similar filters on the following TCP and UDP port numbers UDP 137 138 402 1434 and TCP 135 139 402 445 4444 Customers requiring inbound or outbound access to any of the filtered ports should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative Each Cu
71. livery document EMPTY CRATE STORAGE Surcharge 25 00 per piece Minimum 50 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges SMALL PACKAGE CONSOLIDATION Cartons weighing 30lbs or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard material handling for a lower rate Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth If you have any questions about material handling please contact Shepard Customer Service department lt gt Shepard MATERIAL HANDLING 101 2016 Government Procurement Conference What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the
72. lowing Company Name Contact Name Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Outbound Freight Information Carrier Company Name Deliver Shipment To Address City ST Zip Type of Service air van line ground etc If for any reason your shipment is not picked up by your carrier please choose one of the following options Force freight through preferred carrier Send shipment back to Shepard warehouse _ amp 400 min fee Services You Have Ordered please check all that apply Electrical o Furniture o A V Equipment o Booth Cleaning o Telephone lnternet Electrical Information o Electrical should go under the carpet diagram is attached o Electrical drawings are attached O Electrical drawings are with exhibit in crate number o Electrical drawings were sent to the official contractor Booth Phone Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change lt s Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Shepard Logistics Phone 888 568 8858 404 596 5620 logistics shepardes com Shepard Logistics Fax Shepard Logistics Email SHEPARD LOGISTICS SERVI
73. n form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard eguipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 100 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any person parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockout
74. n of packing and labeling of your materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated on your MHA SIGNATURE SERIES SHIPPING How can I make shipping my show materials easier Signature Series Shipping will make it easier with the following benefits Receive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show VOUE OUlSCOUTILEU SIMPPINIY Tales Charges will be billed to your show invoice one less invoice bill to keep track of No driver wait fees LOADING DOCKS HAND CARRY ENTRANCE AND POVS IMPORTANT INFORMATION ABOUT LOADING DOCKS HAND CARRY ENTRANCE AND POVS Loading Docks Loading Dock Access Procedures e Access to the Hall D loading docks is near the 9th St corner of M Street e Traffic for Halls D or E should wait on northbound 9th Street until they can be directed to the Halls D or E docks e AII trucks m
75. nt deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt Shepard MATERIAL HANDLING INFORMATION Shepard Exposition Services 2016 Government Procurement Conference 7079 Oakland Mills Rd Columbia MD 21046 Customer Service Phone 410 737 9270 Customer Service Email baltimore shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers rigging pieces for loading or unloading on a truck or from the ground loading or unloading materials in a freight elevator carpet and or pad only shipments or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order orientation or requires freight on the truck to be moved to unload actual delivery Shipments that arrive bulk via small package carrier such as FedEx Express Service UPS small package service
76. o Shepard Exposition Services c o Shepard Exposition Services 7079 Oakland Mills Rd 7079 Oakland Mills Rd Columbia MD 21046 Columbia MD 21046 Delivery Hours M F 8 4 30 PM Delivery Hours M F 8 4 30 PM For 2016 Government Procurement For 2016 Government Procurement Conference Conference First day freight can arrive w o a surcharge First day freight can arrive w o a surcharge March 9 2016 March 9 2016 Last day freight can arrive w o a surcharge Last day freight can arrive w o a surcharge March 29 2016 March 29 2016 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS DIRECT TO SHOW DIRECT TO SHOW TO TO EXHIBITING CO NAME EXHIBITING CO NAME _ SHEPARD EXPOSITION SERVICES SHEPARD EXPOSITION SERVICES Washington DC Convention Center Washington DC Convention Center 801 Mount Vernon Pl NW 801 Mount Vernon Pl NW Washington DC 20001 Washington DC 20001 For 2016 Government Procurement For 2016 Government Procurement Conference Conference MUST NOT BE DELIVERED PRIOR TO MUST NOT BE DELIVERED PRIOR TO April 5 2016 g 00 AM April 5 2016 8 00 AM MATERIAL HANDLING AUTHORIZATION 2016 Government Procurement Conference lt Shepard Shepard Exposition Services April 6 2016 7079 Oakland Mills Rd Columbia MD 21046 Customer Service Phone 410 737 9270 Washington DC Convention Center Washington DC Customer Service Fax 410 737 9274 Event Code M174460416 Customer Service Email baltimore sh
77. ompleted and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change UNION JURISDICTIONS MARYLAND DC AREA UNION LABOR Maryland is NOT a right to work state The installation and dismantling of prefabricated displays comes under the jurisdiction of the Carpenters union Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates using the enclosed order forms EXHIBIT LABOR JURISDICTION Carpenter union exhibit labor claims jurisdiction for the installation dismantling and first cleaning of prefabricated exhibits and displays However two 2 full time exhibiting company employees may work without Carpenter Labor for one 1 hour on the installation move in and 1 one hour on the dismantle move out without union labor on booths that are larger than 10x10 Exhibitors may work in booths 10x10 or smaller without the use of union labor Exhibitors are not permitted to use Power Tools electric drills power saws etc on booths of any size Manual tools such as hammers screwdrivers ratchets pry bars etc are allowable for exhibitor use w
78. op Crome 409 50 532 35 B00RHC orange Top Chrome 409 50_ 582 35 fosanc sieelBue Top chrome 409 50 _ 532 35 o 36MTHC Maple Top Chrome B6GRHC Graprite Nebula Chrome 445 90 579 65 bewTHcwnte Top Chrome 44590 579 65 COMMUNAL TABLES amnwscae mapeto 726 20 944 05 asoomw cat wi arm mape 726 20 94405 asoows care white Top 726 20 944 05 esooww caewam wne 726 20 94405 __Jasoowe cate Tabie powered 835 40 1086 00 Cocktail Tables csoowP coomai Tabie powered 598 80 778 45 Please complete the following Company Name Contact Name Authorized Signature Bar Tables asoaws ear Tabie wrie 908 20 1180 65 o amawwaarw rm white 908 20 1180 65 G30BMS Bar Table mape 908 20 1180 65 asowwnerw Grm mape 908 20 1180 65 C30BwP Bar Tavie powered 407200 1393 60 Subtotall 5 750 Tax Amount Due Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day BAR TABLES VTW 30GRHB Fr TABLE TOP OPTIONS MAPLE GRAPHITE NEBULA WHITE LAMI
79. osition Services i A April 6 2016 7079 Oakland Mills Rd Columbia MD 21046 Customer Service Phone 410 737 9270 Washington DC Convention Center Washington DC Customer Service Fax 410 737 9274 Event Code M174460416 Customer Service Email baltimore shepardes com Discount Deadline March 16 2016 SPECIALTY CHAIRS AND TABLES fF SHOWCASES OO O O OOOO O O g a S i 36 Diameter 94 Wx 18 H Full View Guarter View 42 or 30 H Discount Regular Amount 50067 ravens oos mores 50068 Full Views 1016 10 1320 95 50069 Quarter View 92125 19765 50070 Quarter Views 1016 10 132095 Standard Showcases are a gray finish Discount Regular Amount s1086 Directors cmar 03 30 12130 51090 Director s Stool 166 90 216 95 _ 51089 Ped Table 42 24480 318 25 50032 __ Ped Table 30 233 50 303 55 50030 RndSideTable 117 50 152 75 _ 50031 __ Sq Side Table 11750 152 75 MISCELLANEOUS ITEMS GRID AND GRID ACCESSORIES Amount 50236 i ewean 020 20640 50237 2 x8 w o legs each 165 10 214 65 50242 7 Ball Waterfall 15 15 19 70 Other accessories available please call customer service 1 more information Regular Amount 50185 a msn an an sose 8Uprom see so ec sosse Ta Croesi 210 2r 4 x 12 Display 50296 103 20 134 15 Riser 6 x 12 Display 50297 a 128 50 167 05 Ri
80. ption Discount Regular Amount ere Rea 220780 sits Please choose metal color Ll1 Chrome CH Ll Wood W ene Rca J eo mes CS1 CS2 Please choose metal color Black 06 White 03 Silver 15 0S1 3 Wx4 9 Dx6 3 H Fw Row tos625 250015 c82 2 3 Wx 1 6 Dx6 3 H im cw tiaras taro S ss _ cs2 65970 857 60 Item includes graphics A Shepard Representative will contact you with art requirements PRODUCT DISPLAY AND TRAFFIC BUILDERS Code aty Description Discount Regular Amount Please choose metal color 1 Black 06 White 03 Silver 15 Gondola WE ltem includes graphics A Shepard Representative will contact you with art reguirements Qty Description Discount Regular Amount 66430 Phone Station 1999 80 2599 75 GL1 GL2 GL1 5 4 Wx1 3 Dx8 H GL2 4 3 Wx1 3 Dx7 H Please note that electrical rane services must be ordered Please fax completed form to the Exhibit Solutions Department at 404 720 8757 separately You may find the forms in the Utilities section of the service manual Please complete the following Company Name Booth Subtotal Contact Name Phone 5 750 Tax Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be c
81. r 10x10 3854 75 5011 20 10x20 582700 7575 10 66490 66491 66482 66483 66488 66489 Qty Description Discount Regular 10x10 _ 2275 65 2958 35 Qty Description Discount Regular P 10x10 3972 00 5163 60 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices guoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any guestions you may have at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth ff Subtotal Eo Contact Name Phone 5 750 Tax So Authorized Signature Amount Due e Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXHIBIT RENTAL
82. rch white viy 44380 186 95 sci newvorwchar 264 60 344 00 Chooz wrendy Chair acryic 46200 210 60 seno Razor chair 10740 139 60 SCF Fusion chair Black wnte 19110 248 45 S00 Fusion Chair cearwnie 19110 248 45 SCE Fusion Chair Rea write 19110 248 45 SCD Fusion Chair Greenwnite 49140 248 45 scavetsoncrar 06460 344 00 _ sca srewercaionx 238 40 309 90 Executive Seating 516 90 671 95 554 65 72105 05 Atura Executive Crair 464 10 603 35 CAF TABLES ow hem Discount Regular Amount Caf Tables Black Base ZTko Maple Top Btack Base 307 60 399 90 ZTP6 Maple Top Btack Base 33490 435 35 o drus Graphite ToprBlack Base 30760 399 90 ZTN a6 Graphite Top Black Base 334 90 435 35 _ zte s0 siver Texurea Top 30760 399 90 ZTE 6 Brandy Top Black Base 38370 498 80 zr0 36 write Laminate Top 33490 435 35 ZTE Red TopiBiack Base 30760 399 90 ZTC Bue TopBack Base 307 60 399 90 Oty Item Discount Regular Amount Caf Tables Chrome Base 30 Hydraulic __fsonrric maple Top chrome 409 50 _ 532 35 B0GRHC Graphite Nebula Chrome 409 50 68235 __fsontritc Mahogany Top Chome 409 50 _ 532 35 __fsostH siver Textured Chrome 409 50 _ 532 35 o feosnncasned Red Top chrome 409 50_ 532 35 sapBnC Bshed Blue T
83. rder by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change INLINE BOOTH RENTALS 2016 Government Procurement Conference Shepard Exposition Services April 6 2016 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Washington DC Convention Center Washington DC Exhibit Solutions Sales Fax 404 720 8757 Event Code M174460416 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline March 7 2016 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Jackson The Lincoln The Roosevelt Lt Ue ry Tf oo 380720 497535 10x20 605835 7888 85 aw Description Discount Regular 10x10 3654 80 4751 25 10x20 5034 00 6544 20 o sabiotal ow Description Discount Regula
84. red in full at the beginning of the event DELAYS In the event the completion of work is prevented or delayed due to damage or destruction of the building fire accident vandalism earth movement hurricane tornado windstorm theft labor strikes warfare material shortage delay of any governmental agency in issuing any required permit or certificate or in performing inspections litigation or any act of God HTE is due payment for all executed work labor and materials ON SITE PAYMENTS TIPPING e All payments must be submitted only to a Customer Service Representative or HTE Management e Tipping or any gratuity or gift is not permitted to be accepted by any HTE personnel INDEMNITY The Exhibitor Display House and Show General Contractor will indemnify Hi Tech Electric LLC for any and all work related claims accidents losses and damage Authorized Signature agree that am an Authorized Representative on behalf of the Exhibitor and accept HTE s payment policies and terms of contract Print Name Signature Booth No s SmartCity WALTER E WASHINGTON CONVENTION CENTER Exhibitor Company Name Booth Room Show Name Billing Company Name Show Dates d To Billing Company Address Incentive Order Deadline 21 Days Prior 1 Day Show Move in City State Country Zip Phone Number Expire Date MM YY Credit Card Billing Address C Print Credit Card Holder Name as it appears on card
85. refer to Direct to Show shipping labels included in this manual Shipments must arrive during published exhibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 Ibs or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipments will be accepted LIABILITY INSURANCE What is and why would I need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one at the customer service desk Upon completio
86. s work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard equipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Managemen
87. s the use of a forklift This includes positioning and or re skidding of exhibitor material machinery and equipment Hard wall A type of exhibit construction in which walls are made of a solid material rather than fabric I amp D Installation and dismantling of an exhibit by a labor source Exhibitors may orders this service from the general contractor ID Signs Typically a 7 x 44 cardstock sign that contains exhibitor name and booth number In line An exhibit that is constructed in a continuous line with other exhibits Island Exhibit An exhibit with aisles on four sides There is no pipe and drape construction provided to Island booths Labor Contracted workers who perform services When labor is ordered hours are based on estimates and will be billed actual time incurred Requested times are not guaranteed and are based on availability Minimum of one hour will be charged Additional time will be billed in increments Rates are based on when labor was performed ST OT DT Logistics Point to point transportation services for freight by an appointed carrier Marshaling Yard A lot where trucks gather for orderly dispatch to Event site When Shepard provides a marshaling yard all carriers must check in present a weight ticket and will be guided to the docks to unload when a space is available The same is true for the out of the show Applicable fee applies Move In Refers to the date and time that exhibi
88. ser VELCRO TACK BOARD These display risers are stackable up to four 4 shelving units It is 20095 also important to note that all risers will be delivered to your booth but it is your responsibility to install them 50061 50060 8 High lt Backwali drape Discount Regular Amount 50060 a A X 8 Horz 298 30 38780 50061 __ ax8Vvet 29830 38780 3 High sidewall dra SPECIAL DRAPERY BACKGROUNDS Per linear foot DRAPERY BACKGROUNDS Per linear SPECIAL DRAPERY BACKGROUNDS Per linear foot ules be ap proved by show management Discount Regular Amount soors awg 240 a 50074 own us 055 Choose Color Minimum 10 linear feet rental reguired Red 01 Bwe 05 ero 10 White 03 Black 06 Burgundy 07 Total Specialty Furnishings Accessories 5 750 Taxi Please complete the following Amount Due Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates ar
89. stomer s business is important to Smart City and with advanced and timely notification of a Customer s needs we are confident that we can provide network services that perform as expected for all clients Please inform all show site personnel about the importance of Smart City s Network Security compliance issues Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements Total of Devices Device s Operating System Connecting to Smart City s Network Type of Anti Virus Software Installed C Norton LI McAfee Ll Other Virus Scan Last Updated Date Security Updates Last Performed Date i Are You Renting Computers C Yes LJ No Rental Company Name Rental Company Contact Contact Number With execution of this document the Customer hereby attests that Customer provided equipment which will be connected to Smart City s network s at the above noted Facility and Show Event has been properly protected contains anti virus software and the latest patches and security updates have been installed Customer s also accepts the responsibility for the performance of Customer s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer s equipment be found to adversely impact Smart City s network s performance The Customer acknowledges
90. storage is not considered secure and is stored at the sole risk of the Exhibitor 35166 POST SHOW TRANSPORTATION AND HANDLING Shepard Exposition Services will store your shipments in our warehouse both before and after your event Please take note of the important information below All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse Return to Warehouse Service Fee At the customer s request each shipment returned to the Shepard warehouse will incur the following charge 20 00 per cwt 400 00 min 35005 Storage per Month Service Fee Monthly storage is 10 00 per cwt per month 100 00 min Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three 3 business days Monthly storage is charged the current year 35006 Special instructions or remarks Where will your shipments be going AFTER they have been stored Shippea to another destination as arranged via Shepard Logistics Services Transport to another SES show Delivery Date Pickup arranged with another carrier Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discou
91. t CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when the alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date the loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral
92. t oel eon mie tess soos Jou xeon 170 05 22028 s00 Jeu xsorn 216 60 2160 soos Ja xan wsos men oel forkan 21650 2045 sos Jou xaa 25460 sio soos atnsieaor sass 10990 sori Jan sige 24 55 o Tables are skirted 3 sided must order 4th side for all sides to be draped on 6 and 8 tables UNSKIRTEDTABLES Z Code Qty Size Discount Regular Amount 50040 Lx3o H 9905 128 75 50044 GLX3o H 118 25 153 75 50048 8Lx30H 139 45 181 30 50041 4X 42 H 111 60 14510 50045 e x42 H 139 45 181 30 sooo fatxaan 15555 20220 RISERS WOODEN PLANKING 8 WIDE code ow color size Discount Regular amount sosa xem suo 7205 50084 ewxe n 7235 94 05 50086 swxe n 96 90 125 95 50083 ex 12140 157 80 50085 fot xian 151 20 19655 50087 fat xi2 H 168 40 218 90 UNDRAPEDRISERS Code Qty Size Discount Regular Amount 50076 atx6 n 28 85 3750 50078 8tx6 n 4055 5270 50080 8tx6 n 5250 6825 50077 arxa gt w 5595 7275 50079 8txi H 7995 10395 50081 eLx12 H 97 65 12695 Please complete the following Company Name Contact Name Authorized Signature EXPO FURNISHINGS 2016 Government Procurement Conference April 6 2016 Washington DC Convention Center Washington DC Even
93. t Code M174460416 Discount Deadline March 16 2016 STANDARD SEATING ay rem Discount Regular _ Q 3 Code Qty dem Discount Regular Wastebasket_ 2465 32 05 Floor Easel 86000 65 00 Literature Rack 184 60 240 00 i _ Code Qty el tem Discount Reguar Garment Rack 244 45 317 80 Code Qty dem Discount Regular Amount 50427 frensabarier Stanchio 10340 134 05 50095 Sign Holder 22x28 113 90 148 05 SKIRTING OF EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 1910 2485 Please select sateen color from below Red 01 Gold 04 Burgundy 07 Green 02 Blue 05 Grey 10 White 03 a 06 Te 13 Total Expo Furnishings S 5 750 Tax Booth Amount Due Phone ff Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change SPECIALTY FURNISHINGS amp ACCESSORIES 2016 Government Procurement Conference e gt Shepard Shepard Exp
94. that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service s and is subject to change without notice Signature Date Printed Name Title 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity WALTER E WASHINGTON CONVENTION CENTER Floor Plan Communications Cable Center Washington CC 015 DC Company Name Show Booth Room ff Customer Ref 2015 015 Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANTH Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle Adj
95. the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section Please be sure to include the show name or show code and your booth as well as the wire fee if you are sending a wire transfer ACH payment or check EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL CREDIT CARD INFORMATION a Type of Card Mastereala VISA Pay by Check _ Pay by Wire Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Please note You may choose to pay by Check or Wire Transfer though a credit card is required on file to process all orders Are you tax exempt for the state this eventoccursin Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to baltimore shepardes com SHEPARD TERMS amp CONDITIONS lt Shepard Show Site Orders Services ordered at show site will reguire full payment at the time the order is placed Purchase orders may not be used in lieu of payment Regular prices will apply to all show site orders Floor orders are limited to availability 2016 Government Procurement Conference PAYMENT POLICY Third Party Orders If you contract your work to a display or exhibit ho
96. the basis of the contract should a policy be issued If any of the above questions have been answered fraudulently or in such a way as to conceal or misrepresent any material fact or circumstance concerning this insurance or the subject thereof the entire policy shall be void understand that this policy includes an Agency fee which is not charge by the insurance company The exact amount of the fee has been disclosed also understand all agency fees are not refundable once they are incurred also understand that this general liability policy does not provide any property coverage By typing my name below I am signing and agreeing I accept and understand the terms and conditions Cardholder Name Print I understand that no property is covered on this policy want a quote for property coverage Insurance for Exhibitors Online http www insurance4exhibitors com 30285 Bruce Industrial Parkway Suite B Email info insurance4exhibitors com Solon OH 44139 Phone 440 349 6650 Fax 440 815 2154 Shepard Glossary Advanced Freight Refers to freight that has been sent to Shepard s warehouse prior to the Event move in Advance Order An order for services sent to service contractor prior to installation date Aisle Carpet The carpet that is placed on the Event floor in the aisles to separate the booths Back Wall Refers to the drape used at the rear of a standard booth Bill of Lading A legal document that establishes the
97. to event closing An outstanding balance may preclude the Exhibitor from retaining HTE services at any future event domestically or internationally Any amount not paid at event closing is subject to interest up to the maximum amount allowed by law Any outstanding balance is subject to in house collections or to a credit reporting debt collection agency Unauthorized Power Usage Exhibitors using outlets without an order will be charged the base rate A memo will be delivered onsite to all booths accessing outlets without an order Labor Rates All Labor Rates are subject to the current labor contract effective at time of performed labor HI TECH ELECTRIC JURISDICTION Only HTE equipment is allowed for electrical distribution Exhibitors are not permitted to bring their own distribution system HTE installs all motor and equipment hook ups requiring hard wiring connections HTE performs all installations and or repair of electrical fixtures HTE performs installations of all electrical motors and electrical apparatus to be energized HTE electrical labor is required to inspect pre wired equipment that connects to HTE distribution systems Exhibitor must give HTE notice of intended use of pre wired equipment and schedule an inspection by HTE HTE is not responsible for any loss or damage resulting from the use or installation of pre wired equipment The Exhibitor is responsible for any loss or damage caused by the use or installation of pre wired
98. tors gain access to a facility and are able to begin the construction and or set up of their booth Mobile Spotting Fee The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel All local fire marshal rules and regulations apply Please call customer service for details Move out The date time specified by Event management for dismantling exhibits and clearing the exhibition floor Also referred to as Tear Down Padded Van Shipment Uncrated goods covered with blankets or other protective padding and shipped via van line Perimeter Booth A booth space on an outside wall Pipe and Drape Tubing covered with draped fabric to make up rails and back wall of a trade show Porter Service A service that includes the emptying of wastebaskets within the booth at specific intervals during the show Quad Box Four electrical outlets in one box provided by the electrical contractor Registration This refers to an area that Event management uses to register and check in Event exhibitors buyers and attendees This is the place in which show badges can be obtained Rigger A skilled worker responsible for handling and assembly of machinery Right to Work state A state where no person can be
99. ts incurred by the Exhibitor for such cuts RAMPING UTILITY LINES All ramping of utility lines in booth are done on Straight Time plus materials Laying of lines under carpet or floor or spotting from ceiling will incur additional labor charges Minimum per removal of lines is 1 hour each Floor plan is required with order to show location of lines ESTIMATES REVISIONS e Estimate requests are encouraged for budgeting purposes Requests must be received 30 days in advance before move in begins in order to prevent delays in processing Estimate requests are subject to a minimum of 95 00 per revision e Reductions made to an existing order are subject to a 10 surcharge SUPERVISION FEES INVOICES e All booths and displays with labor incur a 20 supervision fee of the total labor charge e Invoices are available upon request onsite at the service desk or via email Please email dcexhibitorservices hi techelectric com CANCELLATIONS e Cancellation up to 21 days prior to event start date is subject to 20 charge of services ordered e Cancellation within 21 days of event start date is subject to 50 charge of services ordered e Once services are installed there is no refund DISCONNECTION INTERRUPTION OF SERVICES e All services will be disconnected and or shut off at the conclusion of the show unless advance notice given by the Exhibitor and acknowledged by HTE e Exhibitor may have services disconnected if payment has not been rende
100. turned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day GROUP SEATING RSTDIN SC4 GROUP SEATING RSTDIN Rustique Chair with arms Gunmetal 20 E 18D 31 F DUET Duet Chair Black Chrome AIL 23D ee pi CS8 Berlin Chair Black White 1o 22 D32 ih SCF SC3 CS9 Berlin Chair Red White TBL 221D 32 XCHR Christopher Chair White Vinyl Chrome VALID ele n SC1 New York Chair Black Maple 18 L 17 D 34 H DUET SCC XC3 CHOO2 Wendy Chair Clear Acrylic Mel 0A syer n SC10 Razor Armless Chair White 5 35 T5 5B 30 5 Fl SCF Fusion Chair Black White 1L 21D 32h SCC Fusion Chair Clear White 19L 21D 2 r anw Rh HT E n SCE Fusion Chair Red White ISAL 32a SCD Fusion Chair Green White ISL ZAD S2 SC4 Jetson Chair Black Ei SR SC3 Brewer Chair Onyx Black 204 20 D 32 CS8 XCHR CHOO2 SCE XC6 CS9 SC1 SC10 SCD CO4 XC3 Luxor Guest Chair Black Vinyl 27 L 28 D 40 H XC6 Altura Guest Chair Black Crepe 25 L 20 D 34 H CO4 Iso Mesh Chair Black 26 L 24 D 38 H CONFERENCE TABLES CC5 CG1 6 CTO6GR CONFERENCE TABLES CC5 42 Round Table Mahogany 42 Round 29 H CONFA42 42 Round Table White Laminate 42 Round 29 H CB1 42 Round Table Graphite Nebula
101. u for your cooperation Union labor to unload and load your vehicle will be charged based on the following Booth to Dock 100 00 Dock to Booth 100 00 These fees cover delivery of materials to your booth and removal and storage of any empty crates or packing containers The fees also include the return of your crates and containers to your booth after the show delivery of your freight back to the loading dock You will find this order form in your exhibitor manual DO NOT PAY ANYONE AT THE DOCK ALL FEES SHOULD BE PAID TO SHEPARD EXPOSITION SERVICES AND WILL BE COLLECTED AT THE SERVICE DESK CARTLOAD MATERIAL HANDLING SERVICE 2016 Government Procurement Conference lt Shepard Shepard Exposition Services 7079 Oakland Mills Rd Columbia MD 21046 April 6 2016 eusloMmerceWicernones 410 7379270 Washington DC Convention Center Washington DC Customer Service Fax 410 737 9274 Event Code M174460416 Customer Service Email baltimore shepardes com CARTLOAD SERVICE Cartload service includes one laborer one cart one trip per rate listed below ONE WAY STRAIGHT TIME RATES 35152 Booth to Dock ST 100 00 35151 Dock to Booth ST 100 00 a e ONE WAY OVERTIME TIME RATES 35154 Booth to Dock OT 100 00 OO O O aroo aa i N A Tax ST Straight time Monday Friday 8 00 AM 4 30 PM Amount Due OT Overtime Monday Friday after 4 30 PM All day Saturday amp Sunday DT
102. use and reguire services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer service representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 2 monthly 18 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorizatio
103. ust exit the center on westbound M Street to 9th Street turn right from the docks Hand Carry Entrance The entrance at the southwest corner of 9th St and Mt Vernon Place has been designated as the hand carry entrance One individual from each exhibiting company may use this entrance to transport materials they can carry in one trip to their booths Examples of acceptable hand carry materials include boxes suitcases or fiberboard shipping cartons portable displays on wheels and small luggage racks The following are NOT considered hand carry items two wheel dolly loads hotel Bellman s carts boxes or crates requiring two people to carry Other entrances for hand carry may be designated based on the event location and other events in the building Delivery by Personally Owned Vehicles POV lf you cannot hand carry your materials through the 9th St and Mt Vernon Place entrance in one trip as the Hand Carry statement above states you may use the loading dock You will not be permitted to hand carry anything through the loading dock doors There will be security stationed at the bottom of the ramp to the loading docks When a space becomes available they will allow you to proceed to the dock for unloading by union labor As soon as your vehicle is unloaded you are required to move out of the dock area in order to allow other exhibitors access If you have any questions please call Shepard Customer Service at 410 737 9270 Thank yo
104. vice Email _ baltimore shepardes com Discount Deadline March 16 2016 lt gt Shepard The following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible for all charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY Jan services Rental Furniture Exhibit Display Rentals overena Rigging Labor Carpet Cleaning Installation Dismantling Labor Logistics Transportation Other please specify Material Handling Please complete the Material Handling Authorization Form Notes THIRD PARTY INFORMATION COMPANY NAME CONTACT NAME COMPANY ADDRESS PHONE CITY ST ZIP FAX AUTHORIZED SIGNATURE EMAIL EXHIBITING COMPANY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED S
105. y additional charges in the event a third party named does not make payment All balances must be settled onsite prior to the event closing Labor Reauest Section Send PDF or DWG for all Island booths 30x30 or larger to _ dcexhibitorservices ohi techelectric com Floor Plan included with outlet locations orientation Installation Labor date Floor Plan to follow Installation Time OK to proceed without exhibitor present Size of Booth Do Not proceed until exhibitor is onsite Type of Booth Inline Island Peninsula Other Scaled floor plan showing all outlet locations and Indicate all 24 hr and dedicated outlets on floor plan booth orientation reguired TERMS AND CONDITIONS Page 5 must be signed in order for electrical installation to be scheduled ELECTRICAL LABOR RATES FOR OUTLET DISTRIBUTION AND CONNECTION 99 00 per hour during Straight Time 8am 4 30pm M F 188 00 per hour during Premium Time After 4 30 pm M F Weekends amp Holidays Lift Rates 171 00 per hour one hour minimum plus operator s time The minimum charge per booth is one hour installation and 1 2 the total time for dismantle RIGGING LABOR For overhead booth lighting Hanging Structures 200lbs amp over Chain Motors Truss Points Please Use Exhibitor Rigging Order Form 99 00 per hour during Straight Time 8am 4 30pm M F 188 00 per hour during Premium Time After 4 30 pm M F Weekends amp Holidays Lift R
106. yment 21 days prior to 1 day of show move in 1 Shared Internet Services Routers Prohibited Incentive Base On Site Total a Premium Internet Service w 1Private IP address FL 1 095 1 395 1674 b Additional Private IP address for Premium Service FL 150 185 222 c Upgrade to Premium Internet Service w Public IP Address Pd 199 299 358 d Basic Internet Service i 695 895 1 074 a Dedicated 3Mbps w 5 Public IP address w 4370 5 244 b Dedicated 6Mbps _w 5 Public IP address 00 7 375 8 850 _ Dedicated 10Mbps_ w 5 Public IP address 7850 9810 11 772 Contact the event venue directly for public IPs additional IPs higher bandwidth or specific programming requirements 3 Internet Equipment amp Labor a Switch Rental 8 port O 24 pot Jl o l amp amp 5_ ga o b Patch Cable up to 50 Cat5e Ooo 90 2 a c Labor Floor Work Fee Per Hour Sa 9 _ a 4 Voice Services PBX Service Domestic LD Included ra Single Line Cl instrument CI Non Dilo O meio J f ses se CYC b Multi line Phone w 1 main number amp 1 rollover line 45 520 BMA c Conference Phone Line w Instrument Conference service not se os 880 fo included a Digital Cable TV Service w set top box converter Wm 625 780 936 6 Special Quote Attachment A or Statement of Work if applicable 7 Distance Fee of 500 Internet 100

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