12 various trucks and one transit van
Contents
1. GLYNN COUNTY GEORGIA November 4 2013 12 VARIOUS TRUCKS AND ONE TRANSIT VAN INVITATION FOR FINANCE No 00892 INVITATION FOR BID NO 00892 2 Page 12 VARIOUS TRUCKS AND ONE TRANSIT VAN General Information This is an invitation to submit a bid to supply the Glynn County Georgia Board of Commissioners with 12 various trucks and one transit van as delineated herein Sealed bids will be received at the office of the Purchasing Agent 1725 Reynolds St Suite 300 W Harold Pate Building until 2 00 P M Tuesday December 10 2013 at which time they will be opened and publicly read Instructions for preparation and submission of a bid proposal are contained in this packet Bids must be typed or printed in ink Bids submitted as a result of this invitation must include the Bidders Response Schedule and be returned in a sealed envelope or container marked SEALED BID with the applicable BID NUMBER on the outside No bid can be considered unless so received If you do not bid please return a signed bid invitation sheet and state reason Otherwise your name may be removed from our vendors list PLEASE SUBMIT 1 ORIGINAL MARKED ORIGINAL AND 1 COPY OF YOUR BID There will not be a pre bid conference Any questions and or misunderstandings that may arise from this invitation should be submitted in writing and forwarded to the Purchasing Agent at the above address no later than close o2. employees or departments However the Glynn County Personnel Policy prevents the acceptance of such gifts Your cooperation in respecting the policy is appreciated 4 Page 5 0 GEORGIA OPEN RECORDS ACT Bidders are reminded that documents and information in the possession of Glynn County will be treated as confidential proprietary information only to the extent permitted by the Georgia Open Records Act and will be exempt from disclosure to a third party only to the extent permitted by the Georgia Open Records Act Any trade secrets in your proposal must be clearly identified and marked as such Marked at a minimum by a cover letter explain exactly where such information is by a cover page prior to any such information and otherwise marked highlighted etc so as to be plainly visible 6 0 GLYNN COUNTY LOCAL PREFERENCE This project solicitation may qualify for local preference in Glynn County Ga Glynn County shall give Local Preference in the awarding of contracts for sealed solicitations and requests for proposal hereinafter called bids whenever the application of such a preference meets the criteria established in the County Ordinance In order for Local Preference to be used in the evaluation of bids proposals all documentation as required in the Local Bidding Preference Policy must be submitted with the bid This Local Preference privilege shall not apply where prohibited by law Definitions Local Vend
3. invoice is received by the County whichever is later 2 3 Failure of Payments t is expressly agreed that if the County should fail to pay the successful Bidder through no fault of the Bidder within thirty 80 days after the receipt of an acceptable invoice the Bidder shall receive interest on the balance due The rate of interest will be one percent 1 per month not to exceed three 3 months 3 2 4 Georgia Prompt Pay Act Exclusion All parties expressly agree that the provisions of the Georgia Prompt Pay Act Title 13 Chapter 11 of the Official Code of Georgia Annotated are superseded by the terms and condition of this solicitation 15 Page 3 0 NON EXCLUSIVE The County when entering into an obligation through issuance of a purchase order for receiving supplies under this bid reserves the right to select a single option multiple options a single item or group of items or solicit for bids separately from this invitation for bid should it be deemed advantageous for the County 4 0 COMMODITY STATUS 4 1 Product Condition t is understood and agreed that any item purchased shall be new and in first class condition unless otherwise stated in the Bidders Response Schedule Substitute supplies or equipment are not acceptable unless previously approved by the Contract Administrator in writing 4 2 Product Verification The BOC reserves the right to inspect the equipment upon arrival by a highl
4. Profile Aluminum Tool Box with One Piece Flip Up Lid and Locks One Service Manual One Parts Manual and One Operator Manual English with this Vehicle 1 Ford Transit Connect XL Van Minimum Requirements Van Specifications 18 Page Ford Transit Connect XL Van 2 0L Engine 4 Speed Automatic Transmission With Over Drive Power Steering Brakes Steel Gray Vinyl Interior Tinted Windows Factory Install Air Conditioning Color White 2 Factory Keys Plus 1 Spare Key Rear View Camera System Rear Door Privacy Glass No Side Door Glass One Service Manual One Parts Manual and One Operator Manual English with this Vehicle v Rear Cargo Area Specifications Rear Cargo Area Design Reference is show below The references are from Transit Van Equipment Com and are intended for reference use for layout and design style requirements General Service Package em YW A I i Yes No General Service Package for Ford Transit 19 Page Qty Part Description Steel Partition Recessed design for maximum adjustability of driver and passenger seats and perforated window for full visibility 1 P2TCS of your cargo area and rear windows 1 WKTC Wing Kit extends the amount of cab space 2 FPKTC Floor Plate Kit 32 ADseries Shelf Unit easily added and
5. adjusted on the 2 AD32TC ADseries Rail System 46H X 26W X 12D KD Shelving Heavy duty shelving 1 HD26TC 919 3 DRAWER COMBO Lock n Latch System 12 H 18 W 1 919 12 D overall with 2 2 1 2 D drawers and 1 5 D drawer Base 3 drawer model 12 W x 12 H x 12 D high impact polymer 1 DC12 construction with drawer retention stops 1 DK3008 8 Door Kit for locking contents of an ADseries shelf 1 BRK14EPS ACC BRKT KIT END PANEL 1 TA1 FOUR HOOK BAR 1 Rd Prime Design Aluminum Double Drop Down Ladder Rack 20 Page 1 F350 4X2 Dual 1 Ton Standard Cab Full Size Bed Yes No Minimum Requirements Ford F350 Dual Standard Cab 137 Wheel Base 8 Bed 6 7L Diesel V8 Engine 6 Speed Automatic Transmission With Over Drive 3 73 Non Limited Slip Axel Ratio With Dual Rear Wheels Heavy Service Front Suspension Package Tires LT245 75Rx17E BSW A T Power Steering Brakes Heavy Duty 200 Amp Alternator Steel Gray Vinyl Interior Tinted Windows Factory Install Air Conditioning Color White Exterior Back Up Alarm Trailer Brake Controller Class Three Tow Package with Combination Pintle Hook and 2 5 16 Ball attached to a Solid Shank Pintle Hook Mounting Receiver Ford 5 Wheel Gooseneck Hitch Prep Package with 4 Pin Flat and 7 Pin Round Combo Pugs installed Under Re
6. ar of bed and One combo Plug Installed on Drivers Side Pick Up Bed Wall and 5 Pick Up Bed Attachment Points with Plugs Gooseneck Hitch Kit Installed 2 Front Tow Hooks Painted Black Tough Bed Spray In Bed Liner One Service Manual One Parts Manual and One Operator Manual English with this Vehicle 1 Ford F450 XL 4X2 Standard Cab 1 1 2 Ton Minimum Requirements Yes No All cab and chassis specs shall be compatible with the flatbed truck body specs attached to this bid Truck Specifications Ford F450 Standard Cab 165 Wheel Base 6 7L Diesel V8 Engine 6 Speed Automatic Transmission With Over Drive Extra Heavy Duty Alternator 4 10 Limited Slip Axel Ratio With Dual Rear Wheels 16 000 LB GVRW Power Steering Brakes Steel Gray Vinyl Interior Tinted Windows Factory Install Air Conditioning Color White Trailer Brake Controller Exterior Back Up Alarm Spare Tire and Wheel Bed Specifications Fabricated 10 Flat Bed with 3 16 diamond Plated Floor Extra Support and Painted Black Full Head Board with Expanded Metal Load Viewing Window in Center of Head Board Painted to Match Bed Removable lift out 3 Rung Stake Sides made of Galvanized Metal Painted to Match Bed Inner locking Heavy Duty Section Latches attached to stake sides sections to secure them together from fron
7. arded by the Glynn County Board of Commissioners hereafter referred to as BOC to the lowest responsive and responsible Bidder whose bid conforming to this Invitation For Bid IFB will be most advantageous to the BOC price and other factors considered The BOC reserves the right to reject any or all bids and to waive informalities and minor irregularities in all bids received A written award mailed or otherwise furnished to a successful Bidder within sixty 60 days from date of bid opening shall be deemed to result in a binding contract without further action by either party 3 0 SUBMISSION OF BIDS Bids shall be submitted before the time and at the place indicated in the Invitation Glynn County will not accept late bids Bidders are reminded that documents and information in the possession of Glynn County will be treated as confidential proprietary information only to the extent permitted by the Georgia Open Records Act and will be exempt from disclosure to a third party only to the extent permitted by the Georgia Open Records Act Any trade secrets in your bid must be clearly identified and marked as such On the outside of the envelope containing the bid shall be noted the following PLEASE SUBMIT 1 ORIGINAL MARKED ORIGINAL AND 1 COPY OF YOUR BID SEALED BID 12 VARIOUS TRUCKS AND ONE TRANSIT VAN 00892 4 0 GRATUITIES Glynn County acknowledges that particularly during the holiday season it may be customary to provide gifts to
8. arrive on or before the proposed number of delivery days stated in the Bidders Response Schedule Time is of the essence and is an essential element of this IFB 1 2 Transportation All vehicles and equipment will be delivered so as to arrive in good condition All prices quoted in the Bidders Response Schedule will be FOB Destination 1 3 Transportation Damage Glynn County or its employees will not be culpable for damaged vehicles or equipment resulting from handling or transportation 2 0 PAYMENT The amount due shall be paid within thirty 30 days after equipment is accepted and a correct invoice is receipted An invoice will be considered correct when it contains the purchase order number contracted firm fixed price and the accepting authority s signature This payment schedule will remain in force unless a shorter time is stated in the bid and is accepted by the BOC 2 1 Invoice Address nvoices containing the aforementioned information will be mailed or otherwise delivered to the address provided in section 1 0 above 2 2 Discounts Prompt payment discounts offered for a period of less than fifteen 15 days will not be considered in determining low Bidder However such discounts when offered will be taken provided payment is made within the time specified Time in connection with discounts for prompt payment will be computed from the date of final acceptance of all goods for which payment is claimed or the date a correct
9. e receipts of any such amendments in the space provided on the bid form the bid will nevertheless be construed as though the amendment have been received and acknowledged and the submission of the bid will constitute acknowledgement of the receipt of amendments BIDDER ACKNOWLEDGES RECEIPT OF THE FOLLOWING ADDENDA AMENDMENTS No Date No Date Item Description Quantity Unit Price Total Price 1 Ford 150 4x2 XL Y Ton 10 Extended Cab Short Bed 2 Ford Transit Connect XL Van 1 3 F350 4X2 Dual 1 Ton Standard Cab Full Size Bed 4 Ford F450 XL 4X2 Standard 1 Cab 1 1 2 Ton 2 Comments 3 Delivery Schedule Number of days After Receipt of Order 8 Page Note The successful bidder shall provide the Glynn County Fleet Department with written confirmation that the vehicles have been ordered The confirmation shall include the date ordered and the anticipated delivery date Successful bidder shall provide with invoice a copy listing the Ford order codes for the vehicle Company Name Please Type or Print Name Person Authorized to Sign Name Title Signature Telephone No Fax No E Mail End of This Page 9 Page REPRESENTATION To Be Submitted with Bid certify that this bid is made without prior understanding agreement or connection with any corporation firm or pers
10. f business November 18 2013 Answers will be posted no later than close of business on November 22 2013 Answers to questions submitted that materially change the conditions and specifications of this invitation for bid will be promulgated to all addressees as an addendum Any discussions or documents will be considered non binding unless incorporated and promulgated in an addendum Generally when addenda are required the bid opening date is extended Glynn County provides equal opportunity for all businesses and does not discriminate against any person or business because of race color religion sex national origin handicap or veterans status This policy ensures all segments of the business community have access to supplying the goods and services needed by Glynn County The Board of Commissioners Glynn County Georgia reserves the right to reject any or all bids waive technicalities and make the award in the best interest of Glynn County Glynn County Georgia Board of Commissioners Melissa Messer Melissa Messer Purchasing Agent INVITATION FOR BID NO 00892 12 VARIOUS TRUCKS AND ONE TRANSIT VAN Instructions to Bidders 1 0 INTENT It is intended that the General Information Instructions to Bidders and Detailed Specifications shall define and describe the complete requirements to which they relate 2 0 DETERMINATION OF SUCCESSFUL BIDDER A contract and purchase order will be issued if aw
11. ndor is the second lowest responsive and responsible bidder and 3 the local vendor s bid is within two 2 or 10 000 00 whichever is less of the lowest bid Local preference shall 5 Page not apply to Public Works Construction projects of 100 000 or more nor to public road construction projects of 20 000 00 or more Application of Local Preference for Requests for Proposal Local vendors complying with the above requirements shall be given two percent 2 of the total points available within the evaluation criteria Application to Follow 6 Page REQUEST FOR LOCAL PREFERENCE CONSIDERATON Please note that while it is your responsibility to provide all required documents the check list below is to assist you with the inclusion of documents required for consideration of local reference We request local preference consideration for the following PROJECT TITLE COMPANY NAME ADDRESS PHONE E MAIL CONTACT NAME Your bid must include the following documentation If incorporated proof from the Georgia Secretary of State that the principal place of business is in Glynn County Ga If not incorporated proof that the principal place of business is in Glynn County Ga Usually the occupation tax certificate will serve this purpose A copy of current Glynn County or City of Brunswick Occupation Tax Certificate You must have paid all real and personal property ta
12. nufacturer are given to establish quality and performance standards of comparison and for no other reason Any bid meeting the significant performance and quality requirements will receive full consideration for an award If it is necessary to bid alternate equipment or to take exceptions to the specifications as set forth this must be so stated in your bid For each item please place an X in the appropriate space Yes No J to signify whether or not you are in complete compliance with the specification Failure to follow the format or answer the specification may cause your bid to be disqualified If you need extra space to describe your product please feel free to attach extra sheets When doing this be sure your description references the appropriate question number Units offered under this solicitation shall be new standard productions models of the latest design in current production EndofPage 17 10 Ford 150 4x2 XL Ton Extended Cab Short Bed Yes No Minimum Requirements Ford F150 Extended Cab 6 5 Bed 145 Wheel Base V6 3 7L Engine 6 Speed Automatic Transmission With Over Drive 3 73 Axel Ratio 6700 LBs GVRW Power Steering Brakes Steel Gray Vinyl Interior Tinted Windows Factory Install Air Conditioning Color White Class Three Tow Package with 2 5 16 Ball and Receiver Spray In Bed Liner Full Size Low
13. on Violations of securities laws state and federal False misleading advertising Violation of local government ordinance o lajo lc License Revocation Has the proposer or any principal ever had a business license revoked suspended or the renewal thereof denied or is a party to such a proceeding that may result in same Responses f yes is the response to any of the foregoing provide Information such as date court sentence fine location and all other specifics for each yes response Principals The full names and addresses of persons or parties interested in the foregoing bid as principals are as follows NAME ADDRESS References The Bidder lists below work he has done of similar nature as this solicitation as references that will afford the County opportunity to judge as to experience skill business standing and financial ability CONTACT PHONE PERSON TITLE NUMBER EMAIL End of This Form 14 Page GENERAL CONDITIONS 1 0 DELIVERY The successful Bidder shall upon receipt an order deliver the vehicles to the following address Mr Joe Breitenbach Glynn County Fleet Manager 4145 Norwich St Ext Brunswick Georgia 31520 Phone 912 554 7727 Email joreitenbach glynncounty ga gov 1 1 Schedule Due to the nature of this material it is vital that all material
14. on submitting a bid for the same and is in all respects fair and without collusion or fraud understand that collusive bidding is a violation of state and federal law and can result in fines prison sentences and civil damage awards agree to abide by all conditions of this IFB 00889 and certify that am authorized to sign this bid for the bidder This Day of 2013 Company Name Please Type or Print Person Authorized to Sign Name Name Street Title City Signature State Zip Telephone No Fax No E Mail End of This Form OATH 10 Page To Be submitted with bid State of Georgia County of Glynn l name of individual solemnly swear that in the procurement of the contract for 12 VARIOUS TRUCKS AND ONE TRANSIT VAN 00892 that nor any other person associated with me or my business corporation or partnership has prevented or attempted to prevent competition in the bidding or proposals of said project or from submitting a bid or proposal for this project by any means whatever Lastly swear that neither 1 nor any other person associated with me or my business corporation or partnership has caused or induced any other bidder or proposer to withdraw his her bid or proposal from consideration for this project Said oath is filed in accordance with the requirements set forth in O C G A 36 91 21 e This day of 2013 Corporate or Partnership Name Signa
15. or shall mean that the vendor meets each of the following requirements The principal place of business must be with the geographical boundaries of Glynn County Principal Place of Business means a physical structure office or suite but does not include a post office box a temporary job site or project location Further Principal Place of Business means that if a vendor is a corporation their corporate office must meet the criteria established above Must have a current occupational tax certificate from Glynn County or the City of Brunswick Must have paid all real and personal property taxes owed to Glynn County Eligibility In order to be eligible for the Local Preference the vendor must if incorporated provide proof from the Georgia Secretary of State that the corporate office is within Glynn County Georgia Vendors must provide a copy of their current Glynn County Occupation Tax Certificate and shall state that all real and personal property taxes due and owing to Glynn County are paid These items must accompany the bid or the vendor will not be subject to award based on Local Preference Application of Local Preference for Sealed Bids Local vendors complying with the above requirements shall be afforded the opportunity within a time frame specified by the County to match the bid amount of the lowest responsible responsive bid if 1 the lowest responsive and responsible bidder is not a local vendor 2 the local ve
16. poser have such a policy in place prior to commencing Y N work on this project Statement of Assurance The Proposer herein assures the County that it is in compliance with Title VI amp VII of the 1964 Civil Rights Act as amended in that it does not on the grounds of race color national origin sex age handicap or veteran status discriminate in any form or manner against employees or employers or applicants for employment and is in full compliance A D A Firm s Name Authorized Signature Title Date LEGAL AND CHARACTER QUALIFICATIONS 12 Page Convictions Has the Proposer including parent corporation if applicable or any principal ever been convicted in a criminal proceeding felonies or misdemeanors in which any of the following offenses were charged Fraud Embezzlement Tax Evasion Bribery Extortion Jury Tampering Anti Trust Violations Obstruction of justice or any other misconduct affecting public or judicial officers performance of their official duties False misleading advertising Perjury Conspiracy to commit any of the foregoing offenses Ac 7le 7le alo o o Civil Proceedings Has the Proposer or any principal ever been a party or is now a party to civil proceeding in which it was held liable for any of the following Unfair anti competitive business practices Consumer fraud misrepresentati
17. t of truck to rear of truck Install 2 One Piece Constructed 12 Gauge Steel Under Body Curb Side and Drivers Side Boxes with the Size of 36 L X 18 75 W X 18 H Doors Shall Flip Down for Easy Access and Shall have 2 Cable Supports for Doors When in the Open Position When Closed Doors Shall have a Water Tight Seal and a Locking Paddle Handle with Two Keys for Each Box Mount a 2500 Ib Rail Lift Gate With All Additional Supports and hardware to Mount Rail Gate Inter Lift Model ILM Platform 42 X 88X 6 or equivalent Lift Gate Shall have Chevron Striping for Safety Installed on the Back Under Side of Lift Gate when In the Up Right transport Position Dual Purpose Plug 4 Way Flat 7 Way Round Full plate docking bumper and LED tail lights for greater visibility and Safety Class 5 2 inch Square Receiver Tube Opening 2 Inch Solid Shank Pintle Mount Receiver Combination Pintle Hook with a 2 5 16 Ball ol ADDITIONAL REQUIREMENTS One Service Manual One Parts Manual and One Operator Manual English with this Vehicle
18. ture Sworn to and subscribed before me this day of 2013 NOTARY PUBLIC My Commission Expires SEAL EQUAL EMPLOYMENT OPPORTUNITY EEO PRACTICE EEO Plan The successful Proposer will develop and implement an EEO policy that as a minimum will recruit hire train and promote at all levels without regard to race color religion national origin sex or age except where sex or age is a bona fide occupational qualification EEO For Veterans Handicapped The successful Proposer will also provide equal employment opportunities for qualified disabled veterans handicapped persons and veterans of the Vietnam Era EEO For Successful Proposer Programs The successful Proposer will ensure equal employment opportunity applies to all terms and conditions of employment personnel actions and successful Proposer sponsored programs Every effort shall be made to ensure that employment decisions programs and personnel actions are non discriminatory That these decisions are administered on the basis of an evaluation of an employee s eligibility performance ability skill and experience EEO Acquisitions The successful Proposer will develop and implement a policy that will give equal opportunity to the purchase of various goods and services from small businesses and minority owned businesses Does the Proposer have the above EEO policy in place Y N If the answer to the above is no will the Pro
19. xes owed to Glynn County for the current year List your local business address below Failure to include this information with your bid will result in non consideration for local preference By my signature acknowledge that have read and understand all documents included in the bid package and that this firm does qualify for local preference status Name Please print Signature Date Subscribed and sworn to before me the __ day of 2011 My commission expires on the day of 2011 NOTARY PUBLIC Notary Seal BIDDERS RESPONSE SCHEDULE To Be Completed By the Bidder 12 VARIOUS TRUCKS AND ONE TRANSIT VAN IFB 00892 1 The undersigned agrees if this bid is awarded that all vehicles bid on meet the minimum specifications contained herein or all specification variances are detailed and provided with this bid All prices quoted below must include drop shipment costs to our Fleet Department in Brunswick Georgia Note While it is your responsibility to include all required documents you are reminded that you must attach the following documents to this bid form and you must acknowledge the following Bid Form Representation Oath Acknowledge Addendum Amendments Local Preference Request LE DD E B Bidders are advised that it is their responsibility to verify that any and all amendments have been received prior to submission of the bid In case any bidder fails to acknowledg
20. y skilled technician This inspection may require the removal of a case s to gain visible access but will in no way disturb the integrity of the equipment This inspection shall not impact nor negate the warranty 5 0 TERMINATION OF ORDER A contract or purchase order may be terminated upon written notice by either party for non compliance of terms and conditions of the contract If aggrieved party s complaint s can be corrected within five 5 days the contract or purchase order may be continued with written consent of both parties otherwise the contract or purchase order will be terminated at the end of the five 5 days 6 0 QUANTITIES The quantities listed in the Bidders Response Schedule are provided as our current requirement at the time of this invitation The County however will not be obligated to purchase equipment beyond actual needs Consequently at the time of award equipment acquisitions may exceed or be less then those quantities listed 7 0 BID RESULTS Tabulations of bids received may be viewed on the Glynn County web site at www glynncounty org purchasing End of This Section 16 Page SPECIFICATIONS FOR 12 VARIOUS TRUCKS AND ONE TRANSIT VAN Glynn County will accept bids on 12 Various Trucks and one transit van under the following conditions and specifications These specifications are not intended to be restrictive Any specific dimensional or other details suggesting a particular ma
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