Application for Industry Supported Satellite Event at PAINWeek 2015
Contents
1. PAINWeek 2015 The National Conference on Pain for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas Application for Industry Supported Satellite Event at PAINWeek 2015 PDM Product Theatre Disease Awareness and Medical Information Programs are NOT CERTIFIED FOR CREDIT and do not offer any CME CE credits to participants CME Symposia must be CERTIFIED FOR CREDIT for a minimum of 1 hour for Physicians Nurses and Pharmacists Venue All satellite vents will be presented at the Cosmopolitan of Las Vegas Conference Dates Exhibit Dates September 8 12 2015 September 9 11 2015 Time Slots Breakfast Programs are 60 minutes Lunch Programs are 90 minutes Afternoon Break Programs are 60 minutes Important Dates Satellite Events Guidelines released May 15 Exhibitors Services Kit released including lead retrieval Exhibit application deadline June 1 Exact program time slots will be released PDM application deadline Final PDM association fees due June 30 Program book advertising insertion order deadline July 15 PAINWeek preconference Preview materials deadline May 19 Program book advertising materials deadline August 1 PAINWeek Daily News advertising space reservations deadline Convention tote bag insert materials to arrive in Las Vegas Between August 24 and September 3 Page 1 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 z PAINWeek 2015 The National Conference on Pa2. 000 for each faculty member to share in the cost of hotel air and other faculty expenses Food and Beverage Page 10 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 z PAINWeek 2015 The National Conference on Pain for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas Based on the type of satellite event Sponsor may be obligated to provide food and beverages for attendees to a satellite event The Sponsor shall be solely responsible for complying with any and all applicable local state federal and other laws and regulations relative to all such distribution of food or beverages from their satellite event space The Cosmopolitan of Las Vegas does not allow outside food beverages to be brought in Food and beverage service fees gratuities taxes and hotel charges are not included in your program fee Food and beverage service must be confined to the assigned room and the assigned time slot PAINWeek requires a minimum order of food and beverage for satellite events symposia PDMs and Corporate Events Hotel Catering Contact Sponsors may work directly with the Cosmopolitan catering manager once satellite event contract is signed and administration fee is paid Menus Menus will be provided upon event approval and receipt of signed contract and program fee payment Guarantees and Payment There are F amp B minimums for your events as stipulated in your agreements Payments must be p
3. Sponsor s satellite event and any materials or activities in connection therewith must be confined to the Sponsor s own satellite event space Unlabeled Uses of Products When an unlabeled use of a commercial product or an investigational use not yet approved for any purpose is discussed during an educational activity the sponsor shall require faculty to disclose that the product is not labeled for the use under discussion or that the product is still investigational If the satellite event displays or the Sponsor presents any non FDA approved devices products or technology Sponsor agrees to provide a copy of their liability insurance naming Aventine as an additional insured The Sponsor also agrees to label any such technology or devices as non FDA approved Violations In the event of a violation of the Satellite Event contract and rules by the Sponsor or the Sponsor s employees or agents the Administration at its discretion may ask the vendor to modify its Satellite Event or vacate the premises If a sponsor is requested to leave for violation of rules the Sponsor forfeits all monies that may have been paid and may not submit a claim for any refund of rental or other exposition expenses Violations of the Satellite Event contract and rules may also cause the Sponsor to be barred from future meetings Redza Ibrahim Page 15 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 PAINWeek 2015 The National Co
4. during these hours The furnishing of this service is not to be understood or interpreted by Sponsors as a guarantee to them against loss or theft of any kind In addition the Administration does not take responsibility for items left in the satellite event space during installation or dismantling Page 8 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 z PAINWeek 2015 The National Conference on Pain for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas Cancellation of Satellite Event Space A written notice of satellite event space cancellation must be sent to the office of PAINWeek Administration c o Aventine Co 6 Erie Street Montclair NJ 07042 A Notices received at least 6 months prior to a scheduled PAINWeek will receive a 50 refund B Notices received at least 3 months prior to a scheduled PAINWeek will receive a 25 refund C No refunds will be made after July 1 2015 Further in the event of any action by PAINWeek Administration to collect any amount not paid when due Sponsor agrees to pay or reimburse the costs of collection including without limitation third party collection agency expenses attorney fees and court costs Under all circumstances PAINWeek Administration retains the right to resell any booth space canceled by Sponsor or not paid when due Payments made to PAINWeek Administration are nontransferable and cannot be used for payment toward other PAINWee
5. 8 12 The Cosmopolitan of Las Vegas Except as otherwise provided in these Rules and Regulations PAINWeek Administration makes no representations of any kind with respect to the satellite event and disclaims all warranties including any implied warranties of merchantability fitness for particular purpose accuracy noninfringement noninterference The satellite event is provided as is and on an as available basis Entire Agreement The Sponsor Contract including the Sponsor Service Manual and these Rules and Regulations represents the complete understanding and agreement of the parties hereto with respect to the subject matter hereof and supersedes any prior agreements whether written or oral between the parties The Sponsor Contract may not be modified or amended except by a written instrument executed by each of the parties hereto The parties hereto shall be deemed to be independent contractors hereunder and as such neither party shall be nor hold itself out to be an employee or agent of the other party The language used in the Sponsor Contract shall be deemed to be language chosen by both parties hereto to express their mutual intent and no rule of strict construction against either party shall apply to any term or condition of the Sponsor Contract The Sponsor Contract shall only become effective when countersigned or initialed by a duly authorized representative of PAINWeek Administration within ninety 90 days of the date o
6. Budget Considerations Breakfast food and beverage for 300 attendees due July 31 15 000 Minimum spend Lunch food and beverage for 400 attendees due July 31 25 000 Minimum spend Afternoon Break food and beverage for 400 attendees due July 31 7 500 Minimum spend Dinner food and beverage for 300 attendees due July 31 35 000 Minimum spend Onsite program book ad 1 500 Convention tote bag stuffer 2 500 Hotel room drop choice of days 3 500 eNewsletter Banner ad 728x90 single insertion 1 000 PAINWeek Faculty Access see below 1 000 PAINWeek Faculty Access If your program utilizes a PAINWeek faculty member to speak live at your program you will be responsible for a lump sum of 1 000 for each faculty member to share in the cost of hotel air and other faculty expenses Application Process Once your application has been approved you will be notified via e mail with a date and time slot based on your indicated preferences You may accept and confirm that date time slot by sending full payment within 10 business days Or you may hold your date time slot for 30 business days but not past June 30 2015 by sending a non refundable deposit of 10 000 If payment of program is not received as per this schedule PAINWeek reserves the right to release your time slot and reassign you to a slot based on availability Sponsors are still liable for all outstanding program association fees Notification Please allow 2 weeks from submissi
7. actors public relations agencies etc Name of Individual Submitting this Form Company Organization Title Address Address 2 Page 5 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 z PAINWeek 2015 The National Conference on Pain for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas City State ZIP Phone E mail Authorized Agency 2 Information if any Please list the agency that is authorized to act speak and sign on the sponsor s behalf This may include medical education communications agencies exhibit contractors public relations agencies etc Name of Individual Submitting this Form Company Organization Title Address Address 2 City State ZIP Phone E mail Satellite Event Rules and Regulations Application Process Applications for CME Symposia and PDM programs are due by May 1 2015 Once your application has been approved you will be notified via e mail with a date and time slot based on your indicated preferences You may accept and confirm that date time slot by sending full payment within 10 business days Or you may hold your date time slot for 30 business days but not past June 30 2015 by sending a non refundable deposit of 10 000 If payment of program is not received as per this schedule PAINWeek reserves the right to release your time slot and reassign you to a s
8. ct each satellite event space prior to the opening of the satellite event venue to ensure that the Sponsor has adhered to the rules and regulations set forth in this document The satellite event manager will inform the Sponsor of any infractions and corrections that must be made before the satellite event space opens Liability Sponsors must leave the satellite event space in the same condition that it was received at the time of occupancy The Sponsor is responsible for all damages to the satellite event space caused by employees or agents of the satellite events management company PAINWeek Administration shall not be liable to Sponsor or to any third party for any indirect incidental consequential special or punitive damages of any kind or nature PAINWeek Administration shall further have no liability to Sponsor for lost profits loss of material or frustration of business expectations whether arising out of breach of contract breach of warranty negligence or otherwise even if PAINWeek Administration has been advised of the possibility of such loss or damage PAINWeek Administration s maximum liability hereunder for any claims whatsoever is expressly limited to the amount actually paid to PAINWeek Administration by Sponsor No claim may be brought by Sponsor more than one 1 year after the accrual of the claim Sponsor is required to maintain and upon request will provide PAINWeek Administration with evidence of adequate insurance to cove
9. d retrieval audience response systems ARS registration mechanisms online phone or fax thumb drives etc AV Tech AV tech is provided and will be available 90 minutes before the program and throughout the program to work with included AV Should you require additional AV or bring your own equipment you will be required to provide an additional technician Outside Vendors You are allowed to bring in your own equipment staff or contract with outside vendors Poster Easels PAINWeek will provide 4 poster easels onsite Easels may be picked up at the registration desk or may already be distributed on the convention floor Production shipment and placement of posters on these easels are the responsibility of the PDM organizer Posters may not exceed 20 x 40 Badges Badges must be prominently displayed by attendees and Sponsors at all times Badges are not transferable and badges worn other than by personnel issued to are subject to confiscation without return or refund Names for booth staff must be submitted to the satellite event manager no later than August 1 2015 Sponsors will be allowed access into the satellite event space 90 minutes before the satellite event opens Only Sponsors with badges will be allowed access into the satellite event space The satellite event space will be locked during the hours that the satellite event is closed No Sponsor unauthorized staff member or attendee will be allowed into the satellite event area
10. ed by PAINWeek Administration major sponsors cosponsors or promoters of the satellite event the satellite event facility the designated host hotel satellite event suppliers and PAINWeek Administration insurance carrier s Indemnification by Sponsor Sponsor hereby agrees to indemnify defend and hold harmless PAINWeek Administration its affiliates the satellite event facility the designated host hotel The Cosmopolitan of Las Vegas satellite event suppliers the city and state and their respective officers directors employees representatives and agents from and against any and alll liability responsibility loss damage cost or expense of any kind whatsoever including but not limited to attorney s fees Page 11 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 z PAINWeek 2015 The National Conference on Pain for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas arising directly or indirectly out of or in connection with i any intentional or negligent act or omission by Sponsor or any of its employees or agents ii breach of Sponsor s representations warranties obligations or covenants set forth in the Sponsor Contract and or iii Sponsor s occupancy and use of the satellite event premises including without limitation the assigned booth public areas or any part thereof Inspection of Rooms The satellite event manager along with the meetings manager will inspe
11. f Sponsor s signature The acceptance or deposit of any payment does not constitute acceptance of the Sponsor Contract by PAINWeek Administration PAINWeek Administration reserves the right to modify the Sponsor Service Manuals and sponsor guides or these Rules and Regulations or make any additional conditions rules and regulations as it deems necessary to ensure the success of the conference Sponsor acknowledges and agrees that such alterations and modifications shall become part of the Sponsor Contract upon notice to Sponsor Exhibit PAINWeek does require that PDM sponsors exhibit at PAINWeek Our research has shown that over 50 of PDM attendees visit the PDM sponsor s exhibit booth during the conference with additional questions Exhibit Service Manual Electricity computer internet phone connections floral arrangements furniture photography and audiovisual equipment will be available for rental Order forms will be mailed to each Sponsor in the Sponsor Service Manual from Official Exhibit Contractor amp Decorator mid Spring Faculty The sponsor is responsible for selecting and confirming faculty and for communicating the expectation that faculty will comply with the AMA Ethical Opinion on Gifts to Physicians from Industry PhRMA Principles and Guidelines OIT Guidelines and PAINWeek Guidelines PAINWeek Faculty Access If you intend on using a PAINWeek faculty member to speak at your program you will be charged a lump sum of 1
12. g orders or selling at PAINWeek must adhere to certain business license sales and tax regulations that vary from state to state Sponsors are responsible for making the necessary arrangements with the state in which PAINWeek is being held to adhere with their tax regulations S Satellite Event Labor The Official Exhibit Contractor amp Decorator will have skilled labor available for Sponsors requiring this service to install and dismantle their satellite events if necessary Additional charges will apply The Sponsor Service Manual will have the necessary order forms and Union Regulations for ordering labor Shipping Information The Official Exhibit Contractor amp Decorator will provide freight service for this meeting Conditions including labor regulations and payment for this service will be described in the Service Manual Signage Signs and banners within each PAINWeek booth must contain content that is appropriate and professional The Administration reserves the right to require any Sponsor to remove signs or banners that it deems inappropriate or unprofessional The PAINWeek administration reserves the right to list your company name as a registered sponsor in the program book and on the painweek org Web site as a sponsor corporate supporter and or sponsor without the satellite event company s review of the material prior to print or posting If this is not permitted by the satellite event company the PAINWeek Administration must be n
13. gramming or exhibit hours Educational Speaker programs may not be offered at PAINWeek outside of the official PAINWeek programming Organizations must utilize the opportunities provided by PAINWeek for such events Any company holding an Satellite Event in conjunction with PAINWeek that fails to abide by this pokily will be subject to penalty reviewed on a case by case basis or may be prohibited from participating as an exhibitor or sponsor at a future PAINWeek Satellite Events at PAINWeek are functions that involved PAINWeek meeting attendees but are not planned executed or sponsored by PAINWeek This includes but is not limited to Corporate Meetings Customer Events Focus Groups Advisory Boards Hospitality Functions Staff Meetings Receptions Any formalized form presenting information to PAINWeek meeting attendees Networking Dinner meetings with more than 15 PAINWeek attendees Audience Members PAINWeek s policy is that audience members at satellite events only be healthcare professionals and we remind attendees not to bring guests spouses or children who are not healthcare professionals We entrust the actual monitor and final decision making to each satellite event organizer CME Programs CME guidelines require that activities be open to all healthcare care professionals regardless of whether they are attending PAINWeek Please note that PAINWeek will not issue these attendees a PAINWeek name badge These attendees will only be a
14. in for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas Hotel room drop insert materials to arrive in Las Vegas Between August 24 and September 3 PAINWeek Daily News materials deadline August 17 Hotel room drop insert materials to arrive in Las Vegas single August 25 sponsored drop PAINWeek postconference Review materials deadline September 30 preliminary dates for planning purposes Exact deadlines may change Program Fee Includes Description in onsite program book Description on painweek org Preregistration list for one time conference use available the first week of August as an Excel file Meeting and banquet space The following audiovisual equipment will be provided Stage riser and stairs Pipe and drape Podium 2 Projector screens LCD Projector 1 laptop computer 1 speaker timer 1 wireless cuing remote 2 podium microphones 2 lavaliere microphones 2 handheld microphones 1 speaker confidence monitor Stage lighting A V tech table Registration table 2 chairs wastebasket 4 poster easels 1 AV Technician for the duration of your program and 90 minutes prior for slide review speaker soundcheck and set up additional time is charged at an hourly rate 159 hr Page 2 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 z PAINWeek 2015 The National Conference on Pain for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas
15. ional Conference on Pain for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas G Sponsors acknowledge and consent to satellite event photos and news releases H The Administration reserves the right without notice to modify the meeting agenda hours of satellite events and locations should circumstances warrant I Subject to any applicable rights obligations or restrictions hereunder the use of sound systems is permissible provided they are not audible in neighboring rooms and that the sound is directed only into the Sponsor s room or vertically Subject to any applicable rights obligations or restrictions hereunder the use of portable projection machines for 16 mm or smaller film filmstrips lantern slides Kodachromes etc is permissible It is the responsibility of the Sponsor to engage a union operator for automatic slide projectors or for other projection if necessary Sales Order Taking The purpose of the Satellite Event Hall is to complement the educational agenda of the meeting through displays and demonstrations Sales and order taking are permitted provided all transactions are conducted in a manner consistent with the professional nature of the meeting Products for sale must be the Sponsor s own unaltered products The Administration reserves the right to restrict sales activities that it deems inappropriate or unprofessional Sponsors must comply with all local sales tax requirements Sponsors takin
16. k Administration products services or satellite events Cancellation of PAINWeek Conference Should any situation arise that is beyond the control of the Administration that prevents the opening of PAINWeek and or the satellite event portion the Administration will not be liable for any expenses or losses incurred by the Sponsor beyond a refund of the any administration program fee s paid Commercial Support Acknowledgment Commercial support must be clearly acknowledged in activity announcements promotions and printed materials Contact Person Meeting Organizer PAINWeek requires a single point of contact for a satellite event regardless of whether the event is managed by the sponsor or a third party organizer Contract The rules and regulations become binding upon acceptance of this contract between the applicant inclusive of employees and agents and Aventine Co PAINWeek and PAINWeek Administration and Administration The Administration reserves the right to determine eligibility of a satellite event at PAINWeek Disability Notice In compliance with the Americans with Disabilities Act of 1990 PAINWeek requires that all satellite event organizer make all reasonable efforts to accommodate persons with disabilities at PAINWeek Disclaimers Page 9 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 z PAINWeek 2015 The National Conference on Pain for Frontline Practitioners September
17. litan of Las Vegas Main sponsor contact will be emailed an Excel sheet of the preregistration list the first week of August All fees must be paid and contract must be signed in order to receive the list All sponsors are also required to send a PDF sample of the mailing including any outside envelopes prior to receiving the list You may send this at any time ie June July Please plan on at least a 24 hour turn around For planning purposes PAINWeek has approximated 1000 preregistrants by the end of July You will be notified in mid July should the list have drastically increased numbers The list MUST be used for a mailing postmarked no later than September 1 Postconference mailings using the list is strictly prohibited Preregistration of Attendees A preregistration mechanism either via web fax phone or mail in for your program is not required but highly recommended If a preregistration mechanism is employed to attendees it must be honored at the program In other words attendees who preregistered for your program must get priority seating at your program Program Fee The program fee sometimes referred to as the association or administration fee must be paid to PAINWeek before PAINWeek can confirm a date time and location Checks should be made payable to PAINWeek Other forms of payment such as wire transfer and ACH are also accepted Please contact us for instructions This administration fee does not include costs associated wi
18. llowed to participate in your activity and not any PAINWeek activities including meal functions the exhibit hall or courses PDM Programs PAINWeek has the same open policy for outside attendees for PDM product theatre programs as well Corporate Events PAINWeek has a strict policy that prohibits corporate event organizers from inviting soliciting PAINWeek healthcare professional attendees unless prior authorization from PAINWeek has been provided Audiovisual No audiovisual equipment is included for internal meetings corporate events resource rooms focus groups etc unless contracted For CME Symposia Special Interest Sessions PDM Product Theatre programs will be provided with the following Stage riser and stairs Pipe and drape Page 7 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 z PAINWeek 2015 The National Conference on Pain for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas Podium Projector screen s LCD projector Laptop computer Speaker timer Wireless cuing remote Podium microphone Lavaliere microphone Handheld microphone Speaker confidence monitor Stage lighting A V table Registration table 2 chairs wastebasket and 4 easels Any additional needs equipment materials lighting staff or technician labor will be the responsibility of the Sponsor and should be contracted separately AV Not Included audio and video recording devices lea
19. lot based on availability Sponsors are still liable for all outstanding program association fees Scheduling Please indicate your preferred slot time date on your application While we will do our best to accommodate your request we cannot guarantee the slot you requested will available Programs will be assigned to slots on a first come first served basis A maximum of two 2 programs are permitted per time slot If you wish to have your program run unopposed you may purchase the opposing slot at its normal fee not including the F amp B minimum PAINWeek reserves the right to deny your choice of date and time slot if after reviewing your application we determine that there are too many competing aspects of your program with a program already assigned to that slot eg topic area competing products speakers etc Additionally when planning content speakers artwork etc please keep in mind Page 6 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 z PAINWeek 2015 The National Conference on Pain for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas there likely will be a competing program and it is important to ensure your event s program and materials are as compelling as possible Policy on Satellite Events for Exhibitors and Sponsors All Satellite Events must be approved in advance by PAINWeek Satellite Events may not conflict with any official PAINWeek events educational pro
20. nference on Pain for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas Satellite Events Manager PAINWeek Administration C o Aventine Co 6 Erie Street Montclair NJ 07042 Tel 973 415 5110 Fax 973 556 1058 E mail ri aventineco com Web site www painweek org Page 16 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058
21. on of application for notification of acceptance If an application is incomplete we may ask for additional information which may delay the process Scheduling Please indicate your preferred slot time date on your application While we will do our best to accommodate your request we cannot guarantee the slot you requested will available Programs will be assigned to slots on a first come first served basis A maximum of two 2 programs are permitted per time slot If you wish to have your program run unopposed you may purchase the opposing slot at its normal fee not including the F amp B minimum PAINWeek reserves the right to deny your choice of date and time slot Page 3 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 PAINWeek 2015 The National Conference on Pain for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas if after reviewing your application we determine that there are too many competing aspects of your program with a program already assigned to that slot eg topic area competing products speakers etc Additionally when planning content speakers artwork etc please keep in mind there likely will be a competing program and it is important to ensure your event s program and materials are as compelling as possible Questions Redza Ibrahim ri aventineco com 973 415 5110 Program Information Proposed Topic Area s Proposed Title Facul
22. otified in writing within 2 weeks of the Sponsor application submission PAINWeek Administration does not endorse any sponsors or designated contractors of the satellite event and makes no representation with respect thereto and assumes no responsibility or liability for any services if provided by any party other than PAINWeek Administration Space Assignment Page 14 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 z PAINWeek 2015 The National Conference on Pain for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas Space assignments will be based on date satellite event application and payment is received The PAINWeek Administration reserves the right to make changes to the floor plan at any time and for any reason whatsoever in its sole discretion Sponsor Terms A satellite event agreement must be accompanied by full payment made payable to PAINWeek Full payment is due to confirm and secure your date meeting room and time slot Time Slot Breakfast programs are allotted 60 minutes lunch and dinner programs are allotted 90 minutes All program activities must take place during this time slot and the program must start and end promptly PAINWeek will release the official time slots by June 1 2015 Use of Satellite Event Space No Sponsor may assign sublet or share in whole or in part its satellite event space without the prior written consent of the PAINWeek Administration
23. r Sponsor s acts omissions property and personnel including liability arising from bodily injury or property damage Non CME Disclosure for PDMs All promotional materials eg posters signage brochures invitations websites must clearly indicate that the activity is not certified for credit This must be prominently displayed on all materials both print and electronic Notices Any notice or correspondence required or permitted to be given or forwarded hereunder or by law shall be effective on receipt and shall be considered properly given if orally stated to Sponsor at the satellite event or presented in writing and delivered personally faxed or sent by any commercially reasonable means addressed with respect to Sponsor to the address of Sponsor most recently provided in writing to PAINWeek Administration and with respect to PAINWeek Administration to the address of PAINWeek Administration at the address set forth at the bottom of these Rules and Regulations Planning Kit A satellite events planning kit will be available in the Spring It will include information on name badges lead retrieval electrical ordering internet access ordering poster signage rules easels menus audio visual and contact information Preregistration List Page 12 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 z PAINWeek 2015 The National Conference on Pain for Frontline Practitioners September 8 12 The Cosmopo
24. rovided by July 31 2015 Payments should be made to PAINWeek and your hotel catering accounts will be credited Giveaways Customary descriptive product literature notepads pens pencils and other items may be distributed However any giveaway must be of a modest nature Any giveaway with a value of more than 25 must be approved by the Administration No giveaways with a value of over 100 will be allowed All contests lotteries and games of chance must be preapproved by the Administration 30 days in advance of the meeting The Administration logo is registered trademarked by and is the exclusive property of the PAINWeek Administration The Administration logo may not be used in any way by any individual company or organization without the permission of the Administration The PAINWeek logo may not be associated with any promotional materials mailings giveaways or contests The Sponsor shall be solely responsible for complying with any and all applicable local state federal and other laws and regulations relative to all such giveaways contests lotteries and games of chance Hotel Laws Rules and Regulations Sponsor agrees to be bound by alll and shall ensure its personnel do not violate any applicable local state federal or foreign laws rules and regulations eg fire utility and building codes the Americans with Disabilities Act Title 17 Copyrights etc as well as any laws rules and regulations applicable to or requir
25. th food or beverage for your event additional audiovisual needs not already provided registration fees travel fees speaker fees guest rooms signage promotional materials or any other expenses related to holding your activity All expenses are the sole responsibility of the Sponsor Promoting Programs PAINWeek recommends additional promotion of your program to maximize attendance These include room drops tote bag stuffers program book ads banner ads etc Development and production costs and the meeting of deadlines are the responsibility of the PDM organizer PAINWeek is not responsible for attendance numbers Rules for Sponsor A No combustible materials may be used in the satellite events eg crepe paper and cardboard and all satellite events must conform to Fire Department Regulations B Nothing is to be tacked nailed screwed or otherwise affixed to the columns walls floors furniture or other properties of the building C Any property shipped to or from the Satellite Event for display at PAINWeek is the sole risk and responsibility of the Sponsor D Satellite Events must be staffed at all times during satellite event hours E No objectionable lights or noise will be allowed in any Sponsor s space The Administration reserves the right to remove any objectionable equipment or Satellite Event materials Page 13 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 z PAINWeek 2015 The Nat
26. ty list all 1f none identified indicate types eg physician pharmacist Type of Single Faculty Poster Symposia Program Speaker Multi Faculty Panel Multi Media Recorded Faculty Other please describe Program Description Preferred Date Tuesday Wednesday Thursday Friday Saturday indicate choices 9 8 9 9 9 10 9 11 9 12 1 4 Preferred Time B L A D IB JLJA D IBJLIA JD IB JLIA DIJBIL IA ID Slot B B B B B B breakfast L Lunch AB Afternoon Break D Dinner Page 4 of 16 Return completed forms to ri aventineco com or fax to 973 556 1058 PAINWeek 2015 The National Conference on Pain for Frontline Practitioners September 8 12 The Cosmopolitan of Las Vegas What are the sponsor s objectives for presenting a PDM program at PAINWeek What type s of healthcare practitioners are the sponsor s target audience Will the sponsor be an exhibitor at PAINWeek If no why not How did the sponsor hear about PAINWeek Sponsor Information Main Contact Company Organization Title Address Address 2 City State ZIP Phone E mail Authorized Agency Information if any Please list the agency that is authorized to act speak and sign on the sponsor s behalf This may include medical education communications agencies exhibit contr
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